Privacy Act of 1974; System of Records, 11776-11809 [2020-03969]

Download as PDF 11776 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices DEPARTMENT OF THE TREASURY Privacy Act of 1974; System of Records Bureau of the Fiscal Service, Department of the Treasury. ACTION: Notice of Systems of Records. AGENCY: In accordance with the requirements of the Privacy Act of 1974, the Department of the Treasury, Bureau of the Fiscal Service is publishing its inventory of Privacy Act systems of records. SUMMARY: Submit comments on or before March 30, 2020. The new routine uses will be applicable on March 30, 2020 unless Treasury receives comments and determines that changes to the system of records notice are necessary. ADDRESSES: David J. Ambrose, Chief Security Officer/Chief Privacy Officer, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. FOR FURTHER INFORMATION CONTACT: David J. Ambrose, Chief Security Officer/Chief Privacy Officer, Bureau of the Fiscal Service, 202–874–6488. SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, and the Office of Management and Budget (OMB), Circular No. A–108, the Department of the Treasury, Bureau of the Fiscal Service has completed a review of its Privacy Act systems of records notices to identify changes that will more accurately describe these records and is publishing an inventory of them. On October 7, 2012, the Secretary of the Treasury issued Treasury Order 136–01, establishing within the Department of the Treasury (‘‘Department’’) the Bureau of the Fiscal Service (‘‘Fiscal Service’’). The new bureau consolidated the bureaus formerly known as the Financial Management Service (‘‘FMS’’) and the Bureau of the Public Debt (‘‘BPD’’). Treasury Order 136–01 was published in the Federal Register on May 24, 2013 (78 FR 31629). Fiscal Service is consolidating both legacy bureau’s systems of records into a new set of SORNs under the Fiscal Service name.1 In some instances, FMS and BPD’s SORNs have been renumbered. In other lotter on DSKBCFDHB2PROD with NOTICES2 DATES: 1 BPD last published its systems of records in their entirety on August 17, 2011, at 76 FR 51128. FMS last published its systems of records in their entirety on October 15, 2012, at 77 FR 62602. Since consolidation, Fiscal Service published two additional systems of records: (1) Do Not Pay Payment Verification Records, published on December 9, 2013, at 78 FR 73923; and (2) OneVoice Customer Relationship Management, published on September 19, 2014, at 79 FR 56433. VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 cases, parts of the legacy bureaus’ SORNs were combined into one or more SORNs. No SORN was rescinded in its entirety. Fiscal Service’s SORNs are derived as follows: Systems of records notice .001 (Administrative Records) is derived from FMS system of records notice .001 (Administrative Records) and BPD system of records notice .001 (Human Resources and Administrative Records). System of records notice .002 (Payment Records) is derived from FMS system of records notice .002 (Payment Records—Treasury/FMS). System of records notice .003 (Claims and Inquiry Records on Treasury Checks, and International Claimants) is derived from FMS system of records notice .003 (Claims and Inquiry Records on Treasury Checks, and International Claimants). System of records notice .004 (Education and Training Records) is derived from BPD system of records notice .001 (Human Resources and Administrative Records) and FMS system of records notice .004 (Education and Training Records). System of records notice .005 (Fiscal Service Personnel Records) is derived from BPD system of records notice .001 (Human Resources and Administrative Records) and FMS system of records notice .005 (FMS Personnel Records). System of records notice .006 (Employee Assistance Records) is derived from BPD system of records notice .005 (Employee Assistance Records). System of records notice .007 (Direct Deposit Enrollment Records) is derived from FMS system of records notice .006 (Direct Deposit Enrollment Records). System of records notice .008 (Mailing List Records) is derived from FMS system of records notice .008 (Mailing List Records—Treasury/FMS). System of records notice .009 (Delegations and Designations of Authority for Disbursing Functions) is derived from FMS system of records notice .010 (Records of Accountable Offices’ Authority with Treasury). System of records notice .010 (Precomplaint Counseling and Complaint Activities) is derived from FMS system of records notice .012 (Pre-Complaint Counseling and Complaint Activities). System of records notice .011 (Gifts to the United States) is derived from FMS system of records notice .013 (Gifts to the United States). System of records notice .012 (Debt Collection Operations System) is derived from FMS system of records notice .014 (Debt Collection Operations System). PO 00000 Frm 00002 Fmt 4701 Sfmt 4703 System of records notice .013 (Collections Records) is derived from FMS system of records notice .017 (Collections Records). System of records notice .014 (United States Securities and Access) is derived from BPD systems of records notices .002 (United States Savings-Type Securities), .003 (United States Securities (Other than Savings-Type Securities)), and .008 (Retail Treasury Securities Access Application). System of records notice .015 (Physical Access Control System) is derived from BPD system of records notice .004 (Controlled Access Security System). System of records notice .016 (Health Unit Records) is derived from BPD system of records notice .006 (Health Service Program Records). System of records notice .017 (Do Not Pay Payment Verification Records) is derived from Fiscal Service system of records notice .023 (Do Not Pay Payment Verification Records— Department of the Treasury/Bureau of the Fiscal Service). System of records notice .018 (OneVoice Customer Relationship Management) is derived from Fiscal Service system of records notice .024 (OneVoice Customer Relationship Management—Department of the Treasury/Bureau of the Fiscal Service). System of records notice .019 (Gifts to Reduce the Public Debt) is derived from BPD system of records notice .007 (Gifts to Reduce the Public Debt). System of records notice .020 (U.S. Treasury Securities Fraud Information System) is derived from BPD system of records notice .009 (U.S. Treasury Securities Fraud Information System). Fiscal Service is adding one routine use to all of the systems of records to share information with other federal agencies or federal entities as required by OMB Memorandum 17–12, ‘‘Preparing for and Responding to a Breach of Personally Identifiable Information,’’ dated January 3, 2017, to assist Treasury/Fiscal Service in responding to a suspected or confirmed breach or prevent, minimize, or remedy the risk of harm to the requesters, Treasury/Fiscal Service, the Federal Government, or national security. Fiscal Service also slightly expanded the scope of SORN .003 (Claims and Inquiry Records on Treasury Checks, and International Claimants) to cover payments that will be made pursuant to the Guam World War II Loyalty Recognition Act, Public Law 114–328, Title XVII. This change is consistent with the purpose of the SORN and many other payments made pursuant to similar statutes and requirements. E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices In addition to the changes noted above, this notice updates some of the system of records notices, changes references in the systems of records notices, and makes other administrative changes to reflect the consolidation into the Fiscal Service, such as updating the procedures for gaining access to, or contesting the contents of, records in these systems of records. This notice covers all systems of records adopted by the Fiscal Service as of February 27, 2020. The system notices are reprinted in their entirety following the Table of Contents. Ryan Law, Deputy Assistant Secretary for Privacy, Transparency, & Records. lotter on DSKBCFDHB2PROD with NOTICES2 Table of Contents Fiscal Service TREASURY/Fiscal Service .001— Administrative Records TREASURY/Fiscal Service .002—Payment Records TREASURY/Fiscal Service .003—Claims and Inquiry Records on Treasury Checks, and International Claimants TREASURY/Fiscal Service .004— Education and Training Records TREASURY/Fiscal Service .005—Fiscal Service Personnel Records TREASURY/Fiscal Service .006— Employee Assistance Records TREASURY/Fiscal Service .007—Direct Deposit Enrollment Records TREASURY/Fiscal Service .008—Mailing List Records TREASURY/Fiscal Service .009— Delegations and Designations of Authority for Disbursing Functions TREASURY/Fiscal Service .010—Precomplaint Counseling and Complaint Activities TREASURY/Fiscal Service .011—Gifts to the United States TREASURY/Fiscal Service .012—Debt Collection Operations System TREASURY/Fiscal Service .013— Collections Records TREASURY/Fiscal Service .014—United States Securities and Access TREASURY/Fiscal Service .015—Physical Access Control System TREASURY/Fiscal Service .016—Health Unit Records TREASURY/Fiscal Service .017—Do Not Pay Payment Verification Records TREASURY/Fiscal Service .018—OneVoice Customer Relationship Management TREASURY/Fiscal Service .019—Gifts to Reduce the Public Debt TREASURY/Fiscal Service .020—U.S. Treasury Securities Fraud Information System SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. SYSTEM MANAGER(S): (1) For Retiree Mailing Records: Legislative and Public Affairs, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785; and (2) For all other records: Assistant Commissioner, Office of Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 40 U.S.C. 581. PURPOSE(S) OF THE SYSTEM: Treasury/Fiscal Service .001 Information in this system of records is collected and maintained about Fiscal Service employees, their relocating family members, contract vendors, retirees and other individuals if: (1) The Fiscal Service has incurred obligations on their behalf; (2) the individual has requested mailings from Fiscal Service or other Treasury publications; (3) the individual has a parking permit issued by the Fiscal Service; (4) the individual has been involved in a motor vehicle accident that may involve the Fiscal Service; (5) the individual has engaged in certain transactions in connection with their employment with the Fiscal Service or (6) the individual is a vendor to the Fiscal Service. The information contained in the records assists Fiscal Service in properly tracking its use of appropriated and non-appropriated funding to acquire goods and services received from contractors and other federal agencies, as well as non-payroll related reimbursements to employees. Fiscal Service maintains these records to ensure that financial records pertaining to procurement, financial management and relocation are maintained accurately. For those receiving mailings, information contained in the records assists Fiscal Service in establishing and maintaining a robust relationship with its customers, as well as maintaining its commitment to actively engage employees, even those who have retired from the Civil Service. SYSTEM NAME AND NUMBER: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Department of the Treasury, Bureau of the Fiscal Service .001—Administrative Records. Fiscal Service employees (including current and former employees), family members of relocating Fiscal Service VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 PO 00000 Frm 00003 Fmt 4701 Sfmt 4703 11777 employees, contractors, vendors, sellers/ purchasers associated with residential transactions involving certain relocating Fiscal Service employees, and individuals requesting various Treasury publications. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Motor vehicle accident reports and parking permits; (2) Procurement records relating to: (a) Contractors/vendors that are individuals; and (b) government purchase cardholders. These records may include, for example, the name, Social Security number and credit card number for employees who hold Government-use cards, as well as procurement integrity certificates; (3) Financial management records that relate to government travel, vendor accounts, other employee reimbursements, interagency transactions, employee pay records, vendor registration data, purchase card accounts and transactions, and program payment agreements; (4) Relocation records that relate to employee relocation travel authorizations, reimbursements, and related vendor invoices; (5) Retiree mailing records that contain the name and address furnished by Fiscal Service retirees that request mailings of newsletters and other special mailings; and (6) Distribution Lists of Individuals Requesting Various Treasury Publications. RECORD SOURCE CATEGORIES: Information in this system of records is provided by Fiscal Service personnel, contractors/vendors or individuals requesting Treasury publications. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) General Services Administration for driver’s permits, parking permits, accident reports, and credentials; (2) Government Accountability Office or Fiscal Service contractors for servicing the public on Treasury publications and managing subscriptions to the appropriate publications; (3) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation E:\FR\FM\27FEN2.SGM 27FEN2 lotter on DSKBCFDHB2PROD with NOTICES2 11778 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (4) The Office of Personnel Management, the Merit Systems Protection Board, the Equal Employment Opportunity Commission, and the Federal Labor Relations Authority upon authorized request; (5) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (6) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (7) Foreign governments in accordance with formal or informal international agreements; (8) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (9) Contractors for the purpose of processing personnel and administrative records; (10) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (11) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (12) Federal agencies, state agencies, and local agencies for tax purposes; (13) Private creditors for the purpose of garnishing wages of an employee if a debt has been reduced to a judgment; (14) Authorized federal and nonfederal entities for use in approved computer matching efforts, limited to those data elements considered necessary in making a determination of eligibility under particular benefit programs administered by those agencies or entities, to improve program integrity, and to collect debts and other VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 monies owed to those agencies or entities or to the Fiscal Service; (15) Other federal agencies to effect salary or administrative offset for the purpose of collecting a debt, except that addresses obtained from the Internal Revenue Service shall not be disclosed to other agencies; (16) Next-of-kin, voluntary guardians, and other representative or successor in interest of a deceased or incapacitated employee or former employee; (17) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (18) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; and (19) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by name, Social Security number, other assigned identifier, and Treasury publication. PO 00000 Frm 00004 Fmt 4701 Sfmt 4703 POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. DISCLOSURE TO CONSUMER REPORTING AGENCIES: In accordance with section (b)(12) of the Privacy Act of 1974, as amended (5 U.S.C. 552a(b)(12)), disclosures may be made from this system of records to ‘‘consumer reporting agencies’’ 2 in accordance with section 3711(e) of title 31. The purpose of the disclosure is to aid in the collection of outstanding debts owed to the Federal Government. After the prerequisites of 31 U.S.C. 3711 have been followed, the Fiscal Service may disclose information necessary to establish the identity of the individual responsible for the claim, including name, address, and taxpayer identification number; the amount, status, and history of the claim; and the agency or program under which the claim arose. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record 2 ‘‘Consumer reporting agency’’ is defined in 31 U.S.C. 3701(a)(3). E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .001—Human Resources and Administrative Records and on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .001— Administrative Records. Treasury/Fiscal Service .002 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .002—Payment Records SECURITY CLASSIFICATION: Information in this system is not classified. Kansas City Regional Financial Center, Bureau of the Fiscal Service, U.S. Department of the Treasury, 4241 NE 34th Street, Kansas City, MO 64117; Bureau of the Fiscal Service, 320 Avery Street, Parkersburg, WV 26106–1328. Records are also located throughout the United States at Federal Reserve Banks and financial institutions acting as Treasury’s fiscal and financial agents. The addresses of the fiscal and financial agents may be obtained from the system manager below. SYSTEM MANAGER(S): Chief Disbursing Officer, Assistant Commissioner, Payment Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 321, 3301, 3321, 3321 note, 3325, 3327, 3328, 3332, 3334, 3720. lotter on DSKBCFDHB2PROD with NOTICES2 PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected from federal government entities that are requesting disbursement of domestic and international payments to their recipients and is used to facilitate such payments. The information will also be used for collateral purposes related to the processing of disbursements, such as collection of statistical information on 19:52 Feb 26, 2020 Jkt 250001 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who are the intended or actual recipients of payments disbursed by the United States Government. CATEGORIES OF RECORDS IN THE SYSTEM: Payment records showing a payee’s name, Social Security number, employer identification number, or other agency identification or account number; date and location of birth, physical and/or electronic mailing address; telephone numbers; payment amount; date of issuance; trace number or other payment identification number, such as Treasury check number and symbol; financial institution information, including the routing number of his or her financial institution and the payee’s account number at the financial institution; and vendor contract and/or purchase order number. RECORD SOURCE CATEGORIES: SYSTEM LOCATION: VerDate Sep<11>2014 operations, development of computer systems, investigation of unauthorized or fraudulent activity, and the collection of debts arising out of such activity. Information in this system is provided by: Federal departments and agencies responsible for certifying, disbursing, and collecting federal payments; Treasury or Fiscal Service-designated fiscal and financial agents of the United States that process payments and collections; and commercial database vendors. Each of these record sources may include information obtained from individuals. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) The banking industry for payment verification; (2) Federal investigative agencies, Departments and agencies for whom payments are made, and payees; (3) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper PO 00000 Frm 00005 Fmt 4701 Sfmt 4703 11779 and consistent with the official duties of the person making the disclosure; (4) A federal, state, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (5) A court, magistrate, mediator, or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (6) Foreign governments in accordance with formal or informal international agreements; (7) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (8) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (9) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) Federal creditor agencies, their employees, or their agents for the purpose of facilitating or conducting federal administrative offset, federal tax refund offset, federal salary offset, or for any other authorized debt collection purpose; (11) Any state, territory or commonwealth of the United States, or the District of Columbia to assist in the collection of state, commonwealth, territory or District of Columbia claims pursuant to a reciprocal agreement between Fiscal Service and the state, commonwealth, territory or the District of Columbia, or pursuant to federal law that authorizes the offset of federal payments to collect delinquent obligations owed to the state, commonwealth, territory, or the District of Columbia; (12) The Defense Manpower Data Center and the United States Postal Service and other federal agencies through authorized computer matching programs for the purpose of identifying and locating individuals who are delinquent in their repayment of debts owed to the Department or other federal agencies in order to collect those debts through salary offset and administrative E:\FR\FM\27FEN2.SGM 27FEN2 lotter on DSKBCFDHB2PROD with NOTICES2 11780 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices offset, or by the use of other debt collection tools; (13) A contractor of the Fiscal Service for the purpose of performing routine payment processing services, subject to the same limitations applicable to Fiscal Service officers and employees under the Privacy Act; (14) A fiscal or financial agent of the Fiscal Service, its employees, agents, and contractors, or to a contractor of the Fiscal Service, for the purpose of ensuring the efficient administration of payment processing services, subject to the same or equivalent limitations applicable to Fiscal Service officers and employees under the Privacy Act; (15) To appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (16) To another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (17) (a) a federal or state agency, its employees, agents (including contractors of its agents) or contractors; (b) a fiscal or financial agent designated by the Fiscal Service or other Department of the Treasury bureau or office, including employees, agents or contractors of such agent; or (c) a contractor of the Fiscal Service, for the purpose of identifying, preventing, or recouping improper payments to an applicant for, or recipient of, federal funds, including funds disbursed by a state in a state-administered, federallyfunded program; disclosure may be VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 made to conduct computerized comparisons for this purpose; (18) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity; and (19) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 4 U.S.C. 2904 and 2906. POLICIES AND PRACTICES FOR STORAGE OF RECORDS IN THE SYSTEM: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by name, Social Security number, employer identification number, agency-supplied identifier, date of payment, or trace number, or other payment identifying information, such as check number. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR, Part 1, Subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department PO 00000 Frm 00006 Fmt 4701 Sfmt 4703 of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .002—Payment Records. Treasury/Fiscal Service .003 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .003—Claims and Inquiry Records on Treasury Checks, and International Claimants. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Kansas City Regional Financial Center, Bureau of the Fiscal Service, U.S. Department of the Treasury, 4241 NE 34th Street, Kansas City, MO 64117; Bureau of the Fiscal Service, 320 Avery Street, Parkersburg, WV 26106–1328. Records are also located throughout the United States at Federal Reserve Banks and financial institutions acting as Treasury’s fiscal and financial agents. The addresses of the fiscal and financial agents may be obtained from the system manager below. SYSTEM MANAGER(S): Chief Disbursing Officer, Assistant Commissioner, Payment Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E,’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Treasury check claims— 15 U.S.C. 771 with delegation of authority from Comptroller General of the United States; International claims— 50 U.S.C. 2012; 22 U.S.C. 1627, 1641, 1642; Public Law 114–328. PURPOSE(S) OF THE SYSTEM: To be the system of record for all checks issued by the U.S. Department of the Treasury and claims against these checks, including: (1) Claims where the payee has verified they were not the endorser of E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices the check therefore resulting in potential fraud; (2) Claims of non-entitlement (reclamations) by agencies; (3) Claims of non-receipt by payees; (4) Expired checks, i.e., limited pay cancellations; and (5) Claims for benefits under the War Claims Act, the International Claims Settlement Act of 1949, and the Guam World War II Loyalty Recognition Act. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Payees and holders of Treasury checks; and (2) Claimants awarded benefits under the War Claims Act, the International Claims Settlement Act of 1949, and the Guam World War II Loyalty Recognition Act. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Treasury check claim files; and (2) Awards for claims for losses sustained by individuals. RECORD SOURCE CATEGORIES: Information in this system of records is provided by: (1) Individual payees of Treasury checks, endorsers of Treasury checks, investigative agencies, contesting claimants; (2) Federal program agencies and other federal entities; and (3) Awards certified to Treasury for payment by Foreign Claims Settlement Commission. lotter on DSKBCFDHB2PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Endorsers concerning checks for which there is liability, federal agencies, state and local law enforcement agencies, General Accountability Office, congressional offices and media assistance offices on behalf of payee claimants; (2) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation of or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 (3) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (4) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with formal or informal international agreements; (6) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) The news media and the public, with the approval of the Chief Privacy Officer in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information, when disclosure is necessary to preserve confidence in the integrity of the Fiscal Service, or when disclosure is necessary to demonstrate the accountability of Fiscal Service’s officers, employees, or individuals covered by the system, except to the extent the Chief Privacy Officer determines that release of the specific information in the context of a particular issue would constitute an unwarranted invasion of personal privacy; (8) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (9) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) The public when attempts by Fiscal Service to locate the claimant have been unsuccessful. This information is limited to the claimant’s name, city, and state of last known address, and the amount owed to the claimant. (This routine use does not apply to the Iran Claims Program or the Holocaust Survivors Claims Program or other claims programs that statutorily prohibit disclosure of claimant information); (11) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records PO 00000 Frm 00007 Fmt 4701 Sfmt 4703 11781 management inspections under authority of 44 U.S.C. 2904 and 2906; (12) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (13) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; and (14) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by: (1) Name of payee and check number and symbol; (2) Social Security number; and (3) Name of claimant or alphanumeric reference to claim number. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the E:\FR\FM\27FEN2.SGM 27FEN2 11782 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on Oct. 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .003— Claims and Inquiry Records on Treasury Checks, and International Claimants. SYSTEM NAME AND NUMBER: lotter on DSKBCFDHB2PROD with NOTICES2 Department of the Treasury, Bureau of the Fiscal Service .004—Education and Training Records. SECURITY CLASSIFICATION: AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3720. PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained about Government employees and other individuals who participate in Fiscal Service’s education and training program. The information contained in the records will assist Fiscal Service in properly tracking individual training and accurately account for training revenue and expenditures generated through the Fiscal Service’s training programs (for example, Integrated Talent Management (ITM)). For Fiscal Service personnel, the records contained in Fiscal Service’s training records will also assist managers’ active participation in their employees’ learning plans. Fiscal Service maintains the information necessary to ensure that Fiscal Service keeps accurate records related to classes, including a training participant’s training and enrollment status, class completion information, and learning history. Fiscal Service also maintains the records to ensure that financial records pertaining to a training participant’s payment for training fees are maintained accurately. Fiscal Service’s training records will report financial information to the Internal Revenue Service and Office of Personnel Management. Finally, the information contained in the covered records will be used for collateral purposes related to the training processes, such as the collection of statistical information on training programs, development of computer systems, investigation of unauthorized or fraudulent activity related to submission of information to Fiscal Service for training program purposes and the collection of debts arising out of such activity. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 320 Avery Street, Parkersburg, WV 26106–1328. Jkt 250001 Government employees (including separated employees, in certain cases) and other individuals who access and apply for Fiscal Service training services. CATEGORIES OF RECORDS IN THE SYSTEM: Information in this system is not classified. 19:52 Feb 26, 2020 Assistant Commissioner, Office of Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Treasury/Fiscal Service .004 VerDate Sep<11>2014 SYSTEM MANAGER(S): (1) Personal Profile—Account Record; (2) Transcript Record; (3) Enrollment Status Record; (4) My Plan Record; (5) Assessment Performance Results Record; PO 00000 Frm 00008 Fmt 4701 Sfmt 4703 (6) Managerial Approval/Disapproval Status Record; (7) Class Roster Record; (8) Class Evaluation Record; (9) Payment Record; and (10) Statistical Reports—retrievable by names: (a) Learning History, (b) Class Enrollment Report, (c) Class Payment/ Billing Report, (d) Status of Training Report, (e) Ad Hoc Training Report, and (f) Other Similar Files or Registers. RECORD SOURCE CATEGORIES: Information in this system is provided by the individual on whom the record is maintained; the individual’s employer; and other governmental agency or educational institutions. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (2) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (3) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) Federal agencies, financial institutions, and contractors for the purpose of performing fiscal services, including, but not limited to, processing payments, investigating and rectifying possible erroneous reporting information, testing and enhancing related computer systems, creating and reviewing statistics to improve the quality of services provided, or conducting debt collection services; (5) Federal agencies, their agents and contractors for the purposes of facilitating the collection of receipts, E:\FR\FM\27FEN2.SGM 27FEN2 lotter on DSKBCFDHB2PROD with NOTICES2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices determining the acceptable method of collection, the accounting of such receipts, and the implementation of programs related to the receipts being collected as well as status of their personnel training, statistical training information; (6) Financial institutions, including banks and credit unions, and credit card companies for the purpose of collections and/or investigating the accuracy of information required to complete transactions using electronic methods and for administrative purposes, such as resolving questions about a transaction; (7) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (8) Foreign governments in accordance with formal or informal international agreements; (9) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) Federal agencies, their agents and contractors, credit bureaus, and employers of individuals who owe delinquent debt when the debt arises from the unauthorized use of electronic payment methods. The information will be used for the purpose of collecting such debt through offset, administrative wage garnishment, referral to private collection agencies, litigation, reporting the debt to credit bureaus, or for any other authorized debt collection purpose; (11) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (12) To appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 (13) To another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; and (14) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Electronic training data can be retrieved by class name and/or organization name and participant name. Electronic financial data can be retrieved by name, organization and payment information (e.g., credit card, Standard Form 182). POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. 11783 the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .001—Human Resources and Administrative Records and on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .004—Education and Training Records. Treasury/Fiscal Service .005 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .005—Fiscal Service Personnel Records. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. Bureau of the Fiscal Service, U.S. Department of the Treasury, locations at: 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785; 200 Third Street, Parkersburg, WV 26106–1328; 320 Avery Street, Parkersburg, WV 26106– 1328; 4241 NE 34th Street, Kansas City, MO 64117–3120; 13000 Townsend Road, Philadelphia, PA 19154; and Fiscal Service offices in Austin, TX 78714 and Birmingham, AL. Copies of some documents have been duplicated for maintenance by supervisors for employees or programs under their supervision. These duplicates are also covered by this system of records. RECORD ACCESS PROCEDURES: SYSTEM MANAGER(S): Individuals requesting information under the Privacy Act must follow procedures set forth in the regulations of (1) For personnel records: Assistant Commissioner, Office of Management, Bureau of the Fiscal Service, 3201 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: PO 00000 Frm 00009 Fmt 4701 Sfmt 4703 E:\FR\FM\27FEN2.SGM 27FEN2 11784 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785; and (2) For personnel security records: Assistant Commissioner, Office of Information and Security Services, Bureau of the Fiscal Service, 320 Avery Street, Parkersburg, WV 26106–1328. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; U.S. Office of Personnel Management, Guide to Personnel Recordkeeping (Operating Manual). PURPOSE(S) OF THE SYSTEM: The information contained in these records assists Fiscal Service in: (1) Maintaining current and historical personnel records and preparing individual administrative transactions relating to classification; assignment; career development; evaluation; promotion, compensation, separation and retirement; making decisions on the rights, benefits, entitlements and the utilization of individuals; providing a data source for the production of reports, statistical surveys, rosters, documentation, and studies required for the orderly personnel administration within Treasury; (2) maintaining employment history; (3) providing investigatory information for determinations concerning whether an individual is suitable or fit for Government employment; eligible for logical and physical access to Treasury controlled facilities and information systems; eligible to hold sensitive positions (including but not limited to eligibility for access to classified information); fit to perform work for or on behalf of the U.S. Government as a contractor; qualified to perform contractor services for the U.S. Government; or loyal to the United States; (4) ensuring that Fiscal Service is upholding the highest standards of integrity, loyalty, conduct, and security among its employees and contract personnel; (5) to help streamline and make the adjudicative process more efficient; and (6) to otherwise conform with applicable legal, regulatory and policy authorities. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: lotter on DSKBCFDHB2PROD with NOTICES2 Fiscal Service employees (including current and separated employees), family members of Fiscal Service employees, and applicants for Fiscal Service employment. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Human Resources Records: Records covered under the National Archives and Records Administration (‘‘NARA’’)’s General Records Schedule, 2.0 Human Resources, which relate to the supervision over and management of VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 federal civilian employees, including the disposition of Official Personnel Folders and other records relating to civilian personnel; and (2) Personnel Security Records: Records covered under the NARA General Records Schedule 2.1 Employee Acquisition Records, and 5.6 Security Records that relate to initial and recurring background investigations of Fiscal Service employee and contractors, as well as the issuance of PIV-enabled identification cards (i.e., credentials). RECORD SOURCE CATEGORIES: Information in this system of records is provided by applicant Notification of Personnel Action Forms (SF–50), job application/resume (completed by applicant), payroll actions references, educational institutions, the subject of the record, authorized representatives, supervisor, employers, medical personnel, other employees, other federal, state, or local agencies, and commercial entities. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (2) The Office of Personnel Management, the Merit Systems Protection Board, the Equal Employment Opportunity Commission, and the Federal Labor Relations Authority upon authorized request; (3) Other federal, state, or local agencies, such as a state employment compensation board or housing administration agency, so that the agency may adjudicate an individual’s eligibility for a benefit, or liability in such matters as child support; (4) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has PO 00000 Frm 00010 Fmt 4701 Sfmt 4703 requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (5) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (6) Foreign governments in accordance with formal or informal international agreements; (7) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (8) Contractors for the purpose of processing personnel and administrative records; (9) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (10) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (11) Consumer reporting agencies, private creditors and debt collection agencies, including mailing addresses obtained from the Internal Revenue Service to obtain credit reports; (12) Federal agencies and to state and local agencies for tax purposes; (13) Private creditors for the purpose of garnishing wages of an employee if a debt has been reduced to a judgment; (14) Authorized federal and nonfederal entities for use in approved computer matching efforts, limited to those data elements considered necessary in making a determination of eligibility under particular benefit programs administered by those agencies or entities, to improve program integrity, and to collect debts and other monies owed to those agencies or entities or to the Fiscal Service; (15) Other federal agencies to effect salary or administrative offset for the purpose of collecting a debt, except that addresses obtained from the Internal Revenue Service shall not be disclosed to other agencies; (16) Next-of-kin, voluntary guardians, and other representative or successor in interest of a deceased or incapacitated employee or former employee; (17) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices management inspections under authority of 44 U.S.C. 2904 and 2906; (18) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (19) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (20) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; and (21) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. lotter on DSKBCFDHB2PROD with NOTICES2 DISCLOSURE TO CONSUMER REPORTING AGENCIES: In accordance with section (b)(12) of the Privacy Act of 1974, as amended (5 U.S.C. 552a(b)(12)), disclosures may be made from this system of records to ‘‘consumer reporting agencies’’ 3 in accordance with section 3711(e) of title 31.’’ The purpose of the disclosure is to aid in the collection of outstanding debts owed to the Federal Government. After the prerequisites of 31 U.S.C. 3711 have been followed, the Fiscal Service may disclose information necessary to establish the identity of the individual responsible for the claim, including 3 ‘‘Consumer reporting agency’’ is defined in 31 U.S.C. 3701(a)(3). VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 name, address, and taxpayer identification number; the amount, status, and history of the claim; and the agency or program under which the claim arose. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: By name, Social Security number or other assigned identifier. 11785 EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .001—Human Resources and Administrative Records and on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .005—FMS Personnel Records. Treasury/Fiscal Service .006 SYSTEM NAME AND NUMBER: POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. Department of the Treasury, Bureau of the Fiscal Service .006—Employee Assistance Records. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: This system covers Fiscal Service employee assistance records that are maintained by another federal, state, local government, or contractor under an agreement with the Fiscal Service directly or through another entity to provide the Employee Assistance Program (EAP) functions. The address of the other agency or contractor may be obtained from the system manager below. SYSTEM MANAGER(S): Assistant Commissioner, Office of Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. PO 00000 Frm 00011 Fmt 4701 Sfmt 4703 5 U.S.C. 301, 7361, 7362, 7904; 44 U.S.C. 3101. PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained to provide a history and record of the employee’s or his/her family member’s counseling session. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Fiscal Service employees and former employees who have been counseled, either by self-referral or supervisoryreferral, regarding alcohol or drug abuse, emotional health, or other personal problems. Where applicable, this system also covers family members of Fiscal Service employees when the family member uses the services of the EAP. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains records of each employee and, in some cases, family E:\FR\FM\27FEN2.SGM 27FEN2 11786 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices members of the employee who have used the EAP for an alcohol, drug, emotional, or personal problem. Examples of information that may be found in each record are: The individual’s name; Social Security number; date of birth; grade; job title; home address; telephone numbers; supervisor’s name and telephone number; assessment of problem; and referrals to treatment facilities and outcomes. RECORD SOURCE CATEGORIES: Information in this system of records comes from the individual to whom it applies, the supervisor of the individual if the individual was referred by a supervisor, or the contractor’s staff member who records the counseling session. lotter on DSKBCFDHB2PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) An entity under contract with the Fiscal Service for the purpose of providing the EAP function; (2) Medical personnel to the extent necessary to meet a bona fide medical emergency in accordance with the Confidentiality of Alcohol and Drug Abuse Patient Records regulations (42 CFR part 2); (3) Contractors and consultants, and their employees, contractors or other personnel for the purpose of conducting scientific research, management audits, financial audits, or program evaluation, provided individual identifiers are not disclosed in any manner, in accordance with the Confidentiality of Alcohol and Drug Abuse Patient Records regulations (42 CFR part 2); (4) The Department of Justice or other appropriate federal agency in defending claims against the United States when the records are not covered by the Confidentiality of Alcohol and Drug Abuse Patient Records regulations at 42 CFR part 2; (5) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 or in connection with criminal law proceedings; (7) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (8) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (9) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; and (10) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: These records are retrieved by the name and Social Security number or other assigned identifier of the individual on whom they are maintained. PO 00000 Frm 00012 Fmt 4701 Sfmt 4703 POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. When Fiscal Service contracts with an entity for the purpose of providing the EAP functions, the contractor shall be required to maintain Privacy Act of 1974, as amended, safeguards with respect to such records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .005—Employee Assistance Records. E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices Treasury/Fiscal Service .007 CATEGORIES OF RECORDS IN THE SYSTEM: SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .007—Direct Deposit Enrollment Records. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Federal Reserve Bank of Dallas, acting in its capacity as Treasury’s fiscal agent, 2200 North Pearl Street, Dallas, TX 75201. SYSTEM MANAGER(S): Chief Disbursing Officer, Assistant Commissioner, Payment Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3332. PURPOSE(S) OF THE SYSTEM: lotter on DSKBCFDHB2PROD with NOTICES2 Information in this system of records is collected and maintained about individuals who wish to enroll in the Direct Deposit program in order to receive federal payments directly to a bank account or other similar type of account via electronic funds transfer, rather than by paper check. The records are used to process Direct Deposit enrollment applications that may be received directly by Fiscal Service, its fiscal agents, and/or contractors. The records are collected and maintained to guarantee that Direct Deposit enrollment applications are processed properly to ensure that a recipient’s federal payment will be disbursed to the correct account. Without the appropriate information, Fiscal Service, its fiscal agents and contractors, would not be able to process the Direct Deposit enrollment application as requested by the individual authorizing the Direct Deposit. The information will also be used for collateral purposes related to the processing of Direct Deposit enrollments, such as collection of statistical information on operations, development of computer systems, investigation of unauthorized or fraudulent activity, and the collection of debts arising out of such activity. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who enroll with the Fiscal Service to receive federal payments from the Federal Government via an electronic funds transfer program known as ‘‘Direct Deposit.’’ VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 The records may contain identifying information, such as: An individual’s name(s), Social Security number, home address, home and work telephone number, and personal email address (home and work); date of birth; bank account(s) and other types of accounts to which payments are made, such as the individual’s bank account number and the financial institution routing and transit number; information about an individual’s payments received from the United States, including the type of payment received and the federal agency responsible for authorizing the payment; information related to the cancellation or suspension of an individual’s Direct Express® debit card 4 by Fiscal Service’s financial agent; and information provided by an individual regarding a hardship due to a remote geographic location or about his or her inability to manage a bank account or prepaid debit card due to mental impairment. RECORD SOURCE CATEGORIES: Information in this system is provided by the individual on whom the record is maintained (or by his or her authorized representative), other persons who electronically authorize payments from the Federal Government, federal agencies responsible for authorizing payments, federal agencies responsible for disbursing payments, Treasury financial agents, Treasury fiscal agents that process Direct Deposit enrollment applications, and contractors. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; 4 Direct Express® is a registered service mark of the Bureau of the Fiscal Service, U.S. Department of the Treasury. PO 00000 Frm 00013 Fmt 4701 Sfmt 4703 11787 (2) A federal, state, or local agency, maintaining civil, criminal, or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (3) Foreign governments in accordance with formal or informal international agreements; (4) Authorized federal and nonfederal entities for use in approved computer matching efforts, limited to those data elements considered necessary in making a determination of eligibility under particular benefit programs administered by those agencies or entities, to improve program integrity, and to collect debts and other monies owed to those agencies or entities or to the Fiscal Service; (5) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (6) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) Fiscal agents, financial agents, financial institutions, and contractors for the purposes of: (a) Processing Direct Deposit enrollment applications, including, but not limited to, processing Direct Deposit enrollment forms and implementing programs related to Direct Deposit; investigating and rectifying possible erroneous information; creating and reviewing statistics to improve the quality of services provided; conducting debt collection services for debts arising from Direct Deposit activities; or developing, testing and enhancing computer systems; and (b) processing waivers from the requirement to receive payments electronically, including, but not limited to, processing automatic waivers and applications for waivers, as well as implementing the waivers; investigating and rectifying possible erroneous information or fraud; creating and reviewing statistics to improve the quality of services provided; or developing, testing and enhancing computer systems; (8) Federal agencies, their agents, and contractors for the purposes of facilitating the processing of Direct Deposit enrollment applications and the implementation of programs related to Direct Deposit; E:\FR\FM\27FEN2.SGM 27FEN2 lotter on DSKBCFDHB2PROD with NOTICES2 11788 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices (9) Federal agencies, their agents and contractors, credit bureaus, and employers of individuals who owe delinquent debt for the purpose of garnishing wages, only when the debt arises from the unauthorized or improper use of the Direct Deposit program. The information will be used for the purpose of collecting such debt through offset, administrative wage garnishment, referral to private collection agencies, litigation, reporting the debt to credit bureaus, or for any other authorized debt collection purpose; (10) Financial institutions, including banks and credit unions, for the purpose of disbursing payments and/or investigating the accuracy of information required to complete transactions using Direct Deposit and for administrative purposes, such as resolving questions about a transaction; (11) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (12) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (13) Federal agencies, state agencies, and local agencies for tax purposes; (14) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (15) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 national security, resulting from a suspected or confirmed breach; (16) Consumer reporting agencies, as defined by the Fair Credit Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of a delinquent debt; and (17) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records are retrieved by name, Social Security number, telephone number, transaction identification number, or other alpha/numeric identifying information. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .006—Direct Deposit Enrollment Records. Treasury/Fiscal Service .008 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .008—Mailing List Records. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785, or its fiscal or financial agents at various locations. The addresses of the fiscal or financial agents may be obtained by contacting the System Manager below. SYSTEM MANAGER(S): Chief Disbursing Officer, Assistant Commissioner, Payment Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3332; Title XII of the Dodd-Frank Wall Street Reform and Consumer Protection Act (Pub. L. 111– 203, Jul. 21, 2010). RECORD ACCESS PROCEDURES: PURPOSE(S) OF THE SYSTEM: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Information in this system of records is collected and maintained about low to moderate income individuals, who are more likely to be unbanked or under-banked, and who could potentially receive federal tax refund payments. The records are used to send letters to individuals informing them of the benefits of electronic payments and Treasury-recommended account options for receiving payments electronically. Without the information, Fiscal Service and its fiscal or financial agents and contractors would not be able to directly CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. PO 00000 Frm 00014 Fmt 4701 Sfmt 4703 E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices notify prospective payment recipients about the benefits of electronic payments and the Treasuryrecommended account options for the receipt of federal payments electronically. The information will also be used to study the effectiveness of offering account options to individuals for the purpose of receiving federal payments. To study program efficacy, Fiscal Service may use its mailing list records to collect aggregate statistical information on the success and benefits of direct mail and the use of commercial database providers. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Low- to moderate-income individuals, who are more likely to be unbanked or underbanked, who could potentially receive federal tax refund payments, and whose names and addresses are included on mailing lists purchased from commercial providers. CATEGORIES OF RECORDS IN THE SYSTEM: The records may contain identifying information, such as an individual’s name(s) and address. RECORD SOURCE CATEGORIES: Information in this system is provided by commercial database providers based on publicly available information. lotter on DSKBCFDHB2PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) The U.S. Department of Justice (‘‘DOJ’’) for its use in providing legal advice to the Department or in representing the Department in a proceeding before a court, adjudicative body, or other administrative body before which the Department is authorized to appear, where the use of such information by the DOJ is deemed by the Department to be relevant and necessary to the litigation, and such proceeding names as a party or interests: (a) The Department or any component thereof; (b) any employee of the Department in his or her official capacity; (c) any employee of the Department in his or her individual capacity where DOJ has agreed to represent the employee; or (d) the United States, where the Department determines that litigation is likely to VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 affect the Department or any of its components; (2) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) Fiscal agents, financial agents, and contractors for the purpose of mailing information to individuals about the benefits of electronic federal payments and Treasury-recommended account options for receipt of federal payments electronically, including, but not limited to, processing direct mail or performing other marketing functions; and creating and reviewing statistics to improve the quality of services provided; (4) Federal agencies, their agents and contractors for the purposes of implementing and studying options for encouraging current and prospective federal payment recipients to receive their federal payments electronically; (5) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (6) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (7) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violations or enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (8) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (9) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; PO 00000 Frm 00015 Fmt 4701 Sfmt 4703 11789 (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (11) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; and (12) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records are retrieved by name, address, or other alpha/numeric identifying information. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including E:\FR\FM\27FEN2.SGM 27FEN2 11790 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Information in this system of records is collected and maintained from federal agencies that are requesting disbursement of domestic and international payments to its recipients. The information is collected and maintained to ensure that only properly authorized Federal Government personnel are able to engage in the process of disbursing a payment. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Heads of Agencies, Certifying Officers, designated agents, and other federal employees designated to perform specific disbursement-related functions. CATEGORIES OF RECORDS IN THE SYSTEM: Records are maintained on the designation or removal of individuals to act in a specified capacity pursuant to a proper authorization. NOTIFICATION PROCEDURES: RECORD SOURCE CATEGORIES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Information in this system of records is provided by government departments and agencies requiring services of the Department for issuance and payment of Treasury checks. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .008—Mailing List Records. Treasury/Fiscal Service .009 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .009—Delegations and Designations of Authority for Disbursing Functions SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Kansas City Regional Financial Center, Bureau of the Fiscal Service, U.S. Department of the Treasury, 4241 NE 34th Street, Kansas City, MO 64117. SYSTEM MANAGER(S): lotter on DSKBCFDHB2PROD with NOTICES2 PURPOSE(S) OF THE SYSTEM: Chief Disbursing Officer, Assistant Commissioner, Payment Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 3321, 3325. VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Banking institutions, Federal Reserve Banks, and government agencies for verification of information on authority of individuals to determine propriety of actions taken by such individuals; (2) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (3) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security PO 00000 Frm 00016 Fmt 4701 Sfmt 4703 clearance, suitability determination, license, contract, grant, or other benefit; (4) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) Foreign governments in accordance with formal or informal international agreements; (6) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (7) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (8) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (9) Contractors for the purpose of processing personnel and administrative records; (10) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (11) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices (12) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; and (13) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .010—Records of Accountable Officers’ Authority With Treasury. Treasury/Fiscal Service .010 SYSTEM NAME AND NUMBER: POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Department of the Treasury, Bureau of the Fiscal Service .010—Pre-complaint Counseling and Complaint Activities. Records may be retrieved by name. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: SECURITY CLASSIFICATION: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 Third Street, Parkersburg, WV 26106–1328. SYSTEM MANAGER(S): These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: lotter on DSKBCFDHB2PROD with NOTICES2 pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Director, Equal Employment Opportunity & Diversity, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 7154; 42 U.S.C. 200e–16; Executive Order 11478; and 5 CFR part 713. PURPOSE(S) OF THE SYSTEM: The system is used for the investigation of complaints of discrimination on the basis of race, color, national origin, sex, age, retaliation/reprisal and disability. In addition, the system contains case files developed in investigating complaints and in reviewing actions within Fiscal Service to determine if it conducted programs and activities in compliance with the federal laws. The system also contains annual and bi-annual statistical data submitted to and used by the Fiscal Service. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees seeking services of EEO Counselors. NOTIFICATION PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM: Individuals seeking to be notified if this system of record contains a record Monthly pre-complaint activity reports from all Fiscal Service facilities. VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 PO 00000 Frm 00017 Fmt 4701 Sfmt 4703 11791 RECORD SOURCE CATEGORIES: Information in this system of records is provided by monthly submissions by financial centers and headquarters. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (2) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (4) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (5) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (6) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (7) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a E:\FR\FM\27FEN2.SGM 27FEN2 11792 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (8) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (9) Contractors for the purpose of processing personnel and administrative records; and (10) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .012—Pre-complaint Counseling and Complaint Activities. SECURITY CLASSIFICATION: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. lotter on DSKBCFDHB2PROD with NOTICES2 CONTESTING RECORD PROCEDURES: Department of the Treasury, Bureau of the Fiscal Service .011—Gifts to the United States POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including Jkt 250001 Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. SYSTEM NAME AND NUMBER: Records may be retrieved by employee name and date of receipt. 19:52 Feb 26, 2020 RECORD ACCESS PROCEDURES: Treasury/Fiscal Service .011 POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: VerDate Sep<11>2014 the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 Third Street, Parkersburg, WV 26106–1328. SYSTEM MANAGER(S): Director, Reporting and Analysis Division, Reporting and Analysis Branch 2, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 3113. PO 00000 Frm 00018 Fmt 4701 Sfmt 4703 PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained to document donors’ gifts to the United States Government. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Donors of inter vivos and testamentary gifts to the United States. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence, copies of wills and court proceedings, and other material related to gifts to the United States. RECORD SOURCE CATEGORIES: Information in this system of records is provided by individuals, executors, administrators and other involved persons. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Fiscal agents, financial agents, financial institutions, and contractors for the purpose of performing fiscal or financial services, including, but not limited to, processing payments, investigating and rectifying possible erroneous reporting information, creating and reviewing statistics to improve the quality of services provided, or developing, testing and enhancing computer systems; (2) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (3) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this E:\FR\FM\27FEN2.SGM 27FEN2 lotter on DSKBCFDHB2PROD with NOTICES2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (4) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (5) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (6) The news media and the public, with the approval of the Chief Privacy Officer in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information, when disclosure is necessary to preserve confidence in the integrity of the Fiscal Service, or when disclosure is necessary to demonstrate the accountability of the Fiscal Service’s officers, employees, or individuals covered by the system, except to the extent the Chief Privacy Officer determines that release of the specific information in the context of a particular issue would constitute an unwarranted invasion of personal privacy; (7) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (8) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (9) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 or in connection with criminal law proceedings; (10) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (11) Authorized federal and nonfederal entities for use in approved computer matching efforts, limited to those data elements considered necessary in making a determination of eligibility under particular benefit programs administered by those agencies or entities, to improve program integrity, and to collect debts and other monies owed to those agencies or entities or to the Fiscal Service; and (12) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by name of donor. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. PO 00000 Frm 00019 Fmt 4701 Sfmt 4703 11793 CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .013—Gifts to the United States. Treasury/Fiscal Service .012 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .012—Debt Collection Operations System. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Records are located throughout the United States at Bureau of the Fiscal Service operations centers, Federal Records Centers, Federal Reserve Banks acting as Treasury’s fiscal agents, and financial institutions acting as Treasury’s financial agents. Addresses may be obtained from system managers. SYSTEM MANAGER(S): System Manager, Debt Management Services, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Federal Claims Collection Act of 1966 (Pub. L. 89–508), as amended by the Debt Collection Act of 1982 (Pub. L. 97– 365, as amended); Deficit Reduction Act of 1984 (Pub. L. 98–369, as amended); Debt Collection Improvement Act of 1996 (Pub. L. 104–134, sec. 31001); Taxpayer Relief Act of 1997 (Pub. L. 105–34); Internal Revenue Service Restructuring and Reform Act of 1998 (Pub. L. 105–206); Improper Payments Information Act of 2002 (Pub. L. 107– 300); Recovery Audit Act of 2002 (Pub. L. 107–107; Section 831; 115 Stat. 1186); Improper Payments Elimination and E:\FR\FM\27FEN2.SGM 27FEN2 11794 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices Recovery Act of 2010 (Pub. L. 111–204); Improper Payments Elimination and Recovery Improvement Act of 2012 (Pub. L. 112–248); 26 U.S.C. 6402; 26 U.S.C. 6331; 31 U.S.C. chapter 37 (Claims), subchapter I (General) and subchapter II (Claims of the U.S. Government); 31 U.S.C. 3321 note. PURPOSE(S) OF THE SYSTEM: The purpose of this system is to maintain records about individuals who owe current receivable(s) or delinquent debt(s) to the United States or to any person for whom the United States is authorized by statute to collect for the benefit of such person, through one or more of its departments or agencies, or to states, including past due support enforced by states. The information contained in the records is maintained for the purpose of taking action to facilitate the collection or resolution of the debt(s) using various methods, including, but not limited to, requesting repayment of the debt orally or in writing; offset or levy of federal or state payments; administrative wage garnishment; referral to collection agencies or for litigation; or other collection or resolution methods authorized or required by law. The information is also maintained for the purpose of providing collection information about the debt to the agency collecting the debt, so that debtors can access information to resolve their debt, and to provide statistical information on debt collection operations. The information is also maintained for the purpose of testing and developing enhancements to: The computer systems which contain the records; and operations or business processes used to collect or resolve debts. The information is also maintained for the purpose of data analysis related to improving government-wide efforts to resolve and/ or collect current receivables and delinquent debts owed to federal and/or state agencies. The information is also maintained for the purpose of resolving delinquent debts owed by debtors who are ineligible for federally funded programs until the delinquency is resolved, or for identifying, preventing, or recouping improper payments to individuals who owe obligations to federal and/or state agencies. lotter on DSKBCFDHB2PROD with NOTICES2 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who may owe current receivables or delinquent debts (collectively ‘‘debts’’) to: (a) The United States, through one or more of its departments and agencies; or (b) states, territories or commonwealths of the United States, or the District of VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 Columbia (hereinafter collectively referred to as ‘‘States’’). debt, such as name, telephone number, and address of the agency contact. CATEGORIES OF RECORDS IN THE SYSTEM: RECORD SOURCE CATEGORIES: Debt records containing information about the debtor(s), the type of debt, the governmental entity to which the debt is owed, and the debt collection tools utilized to collect the debt. The records may contain identifying information, such as: (a) Debtor name(s) and taxpayer identifying number(s) (i.e., Social Security number or employer identification number); (b) debtor contact information, such as work and home address, email address, or work, home or cellular telephone numbers; (c) contact information for the debtor’s authorized third party representative(s); (d) information concerning the financial status of the debtor and his/her household, including income, assets, liabilities or other financial burdens, and any other resources from which the debt may be recovered; and (e) name of employer or employer contact information. Debts may include taxes, loans, assessments, fines, fees, penalties, overpayments, advances, extensions of credit from sales of goods or services, or other amounts of money or property owed to, or collected by, the Federal Government or a State, including past due support which is being enforced by a State. The records also may contain information about: (a) The debt, such as the original amount of the debt, the debt account number, the date the debt originated, the amount of the delinquency or default, the date of delinquency or default, basis for the debt, amounts accrued for interest, penalties, and administrative costs, proof of debt documentation, or payments on the account; (b) actions taken to collect or resolve the debt, such as copies of demand letters or invoices, information prepared for the purpose of referring the debt to private collection agencies or the United States Department of Justice, recordings of telephone calls and computer activity related to the collection and resolution of debt, collectors’ notes regarding telephone or other communications related to the collection or resolution of the debt, copies of administrative wage garnishment orders, due process notices, hearing requests, and hearing decisions, payment or compromise agreements; (c) other relevant information, including orders for military service, prison records, bankruptcy notices, medical records, or other correspondence with the debtor; and (d) the referring or governmental agency that is collecting or owed the Information in this system is provided by: The individual on whom the record is maintained; Federal and state agencies to which the debt is owed; Federal agencies and other entities that employ the individual or have information concerning the individual’s employment or financial resources; Federal and State agencies issuing payments; collection agencies; locator and asset search companies, credit bureaus, and other database vendors; Federal, State or local agencies furnishing identifying information and/ or debtor address information; and/or public documents. PO 00000 Frm 00020 Fmt 4701 Sfmt 4703 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (2) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (3) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) Any federal agency, State or local agency, or their agents or contractors, including private collection agencies: (a) To facilitate the collection of debts through the use of any combination of various debt collection methods required or authorized by law, including, but not limited to: (i) Request for repayment by telephone or in writing; (ii) Negotiation of voluntary repayment or compromise agreements; E:\FR\FM\27FEN2.SGM 27FEN2 lotter on DSKBCFDHB2PROD with NOTICES2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices (iii) Offset or levy of Federal or State payments, which may include the disclosure of information contained in the records for the purpose of providing the debtor with appropriate notice or to otherwise comply with prerequisites, to facilitate voluntary repayment in lieu of offset or levy, to provide information to the debtor to understand what happened to the payment, or to otherwise effectuate the offset or levy process; (iv) Referral of debts to private collection agencies, to Treasurydesignated debt collection centers, or for litigation; (v) Administrative and court-ordered wage garnishment; (vi) Debt sales; (vii) Publication of names and identities of delinquent debtors in the media or other appropriate places; or (viii) Any other debt collection method authorized by law; (b) To conduct computerized comparisons to locate Federal or State payments to be made to debtors; (c) To conduct computerized comparisons to locate employers of, or obtain taxpayer identifying numbers or other information about, an individual for debt collection purposes; (d) To collect a debt owed to the United States through the offset of payments made by States; (e) To account or report on the status of debts for which such entity has a legitimate use for the information in the performance of official duties; (f) For the purpose of denying Federal financial assistance in the form of a loan or loan insurance or guaranty to an individual who owes delinquent debt to the United States or who owes delinquent child support that has been referred to Fiscal Service for collection by administrative offset; (g) To develop, enhance and/or test database, matching, communications, or other computerized systems which facilitate debt collection processes; (h) To conduct data analysis which facilitates processes related to the collection or resolution of debts owed to Federal and/or State agencies; or (i) For any other appropriate debt collection purpose. (5) The Department of Defense, the U.S. Postal Service, or other Federal agency for the purpose of conducting an authorized computer matching program in compliance with the Privacy Act of 1974, as amended, to identify and locate individuals receiving Federal payments including, but not limited to, salaries, wages, or benefits, which may include the disclosure of information contained in the record(s) for the purpose of requesting voluntary repayment or VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 implementing Federal employee salary offset or other offset procedures; (6) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (7) The Department of Justice or other federal agency: (a) When requested in connection with a legal proceeding, including a pending or threatened legal proceeding; or (b) To obtain concurrence in a decision to compromise, suspend, or terminate collection action on a debt; (8) The Internal Revenue Service in connection with reporting income from the cancellation of a debt; (9) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (10) Any individual or other entity who receives federal or state payments as a joint payee with a debtor for the purpose of providing notice of, and information about, offsets from such federal payments; (11) Any individual or entity: (a) To facilitate the collection and/or resolution of debts using any combination of various debt collection methods required or authorized by law, including, but not limited to: (i) Performing administrative and court-ordered wage garnishment; (ii) Reporting information to commercial or consumer credit bureaus; (iii) Conducting asset searches or locating debtors; (iv) Publishing names and identities of delinquent debtors in the media or other appropriate places; or (v) Selling debts; (b) For the purpose of denying federal financial assistance in the form of a loan or loan insurance or guaranty to an individual who owes delinquent debt to the United States or who owes delinquent child support that has been referred to the Fiscal Service for collection by administrative offset; or (c) For any other appropriate debt collection purpose; (12) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ PO 00000 Frm 00021 Fmt 4701 Sfmt 4703 11795 or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (13) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (14)(a) A Federal or State agency, its employees, agents (including contractors of its agents) or contractors; (b) fiscal or financial agent designated by the Fiscal Service or other Department of the Treasury bureau or office, including employees, agents or contractors of such agent; or (c) contractor of the Fiscal Service, for the purpose of identifying, preventing, or recouping improper payments to an applicant for, or recipient of, Federal funds, including funds disbursed by a state in a state-administered, Federally funded program; disclosure may be made to conduct computerized comparisons for this purpose; (15) Consumer reporting agencies (as defined by the Fair Credit Reporting Act, 5 U.S.C. 1681(f)) in accordance with 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e), to encourage repayment of a delinquent debt; and (16) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically, or on paper in secure facilities in a locked drawer behind a locked door. E:\FR\FM\27FEN2.SGM 27FEN2 11796 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by various combinations of identifiers, including but not limited to name, taxpayer identifying number (i.e., Social Security number or employer identification number), debt account number, offset trace number, payment trace number, telephone number or address. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Treasury/Fiscal Service .013 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .013—Collections Records. SECURITY CLASSIFICATION: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. Records are also located throughout the United States at Federal Reserve Banks and financial institutions acting as Treasury’s fiscal and financial agents. The addresses of the fiscal and financial agents may be obtained from the system manager below. SYSTEM MANAGER(S): Assistant Commissioner, Revenue Collections Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3720. RECORD ACCESS PROCEDURES: PURPOSE(S) OF THE SYSTEM: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Information in this system of records is collected and maintained about individuals who electronically authorize payments to the Federal Government. The information contained in the records is maintained for the purpose of facilitating the collection and reporting of receipts from the public to the Federal Government and to minimize the financial risk to the Government and the public of unauthorized use of electronic payment methods. Examples of payment mechanisms authorized electronically include Automated Clearing House (ACH), check conversion, wire transfers, credit and debit cards, or stored value cards. Individuals may authorize payments using paper check conversion or internet-based systems through programs such as ‘‘Pay.gov’’ and ‘‘Electronic Federal Taxpayer Payment System’’ or directly through their financial institution. The information also is maintained to: (a) Provide collections information to the federal agency collecting the public receipts; (b) Authenticate the identity of individuals who electronically CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. lotter on DSKBCFDHB2PROD with NOTICES2 62602) as the Department of the Treasury, Financial Management Service .014—Debt Collection Operations System. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 PO 00000 Frm 00022 Fmt 4701 Sfmt 4703 authorize payments to the Federal Government; (c) Verify the payment history and eligibility of individuals to electronically authorize payments to the Federal Government; (d) Provide statistical information on collections operations; (e) Test and develop enhancements to the computer systems that contain the records; and (f) Collect debts owed to the Federal Government from individuals when the debt arises from the unauthorized use of electronic payment methods. Fiscal Service’s use of the information contained in the records is necessary to process financial transactions while protecting the government and the public from financial risks that could be associated with electronic transactions. The records are collected and maintained to authenticate payers and their ability to pay, process payments through banking networks, and resolve after-the-fact accounting and reconciliation questions. In addition, the information contained in the covered records will be used for other purposes related to the processing of financial transactions, such as collection of statistical information on operations, development of computer systems, investigation of unauthorized or fraudulent activity related to electronic transactions, and the collection of debts arising out of such activity. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who electronically authorize payments to the Federal Government through the use of communication networks, such as the internet, via means such as ACH, check conversion, wire transfer, credit/debit cards, and/or stored value card. CATEGORIES OF RECORDS IN THE SYSTEM: Collections records containing information about individuals who electronically authorize payments to the Federal Government to the extent such records are covered by the Privacy Act of 1974, as amended. The records may contain identifying information, such as: An individual’s name(s), taxpayer identifying number (i.e., Social Security number or employer identification number), home address, home telephone number, and email addresses (personal and work); an individual’s employer’s name, address, telephone number, and email address; an individual’s date of birth and driver’s license number; information about an individual’s bank account(s) and other types of accounts from which payments E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices are made, such as financial institution routing and account number; credit and debit card numbers; information about an individual’s payments made to or from the United States (or to other entities such as private contractors for the Federal Government), including the amount, date, status of payments, payment settlement history, and tracking numbers used to locate payment information; user name and password assigned to an individual; other information used to identify and/ or authenticate the user of an electronic system to authorize and make payments, such as a unique question and answer chosen by an individual; and information concerning the authority of an individual to use an electronic system (access status) and the individual’s historical use of the electronic system. The records also may contain information about the governmental agency to which payment is made and information required by such agency as authorized or required by law. The information contained in the records covered by Fiscal Service’s system of records is necessary to process financial transactions while protecting the government and the public from financial risks that could be associated with electronic transactions. It is noted that the system covers records obtained in connection with various mechanisms that either are used currently or may be used in the future for electronic financial transactions. Not every transaction will require the maintenance of all of the information listed in this section. The categories of records cover the broad spectrum of information that might be connected to various types of transactions. RECORD SOURCE CATEGORIES: lotter on DSKBCFDHB2PROD with NOTICES2 Information in this system is provided by the individual on whom the record is maintained (or by his or her authorized representative), other persons who electronically authorize payments to the Federal Government, federal agencies responsible for collecting receipts, federal agencies responsible for disbursing and issuing federal payments, Treasury fiscal and financial agents that process collections, and commercial database vendors. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (2) Commercial database vendors for the purposes of authenticating the identity of individuals who electronically authorize payments to the Federal Government, to obtain information on such individuals’ payment or check writing history, and for administrative purposes, such as resolving a question about a transaction. For purposes of this notice, the term ‘‘commercial database vendors’’ means vendors who maintain and disclose information from consumer credit, check verification, and address databases; (3) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Fiscal agents, financial agents, financial institutions, and contractors for the purpose of performing fiscal or financial services, including, but not limited to, processing payments, investigating and rectifying possible erroneous reporting information, creating and reviewing statistics to improve the quality of services provided, conducting debt collection services, or developing, testing and enhancing computer systems; (6) Federal agencies, state agencies, and local agencies for tax purposes; (7) Federal agencies, their agents and contractors, credit bureaus, and employers of individuals who owe delinquent debt for the purpose of garnishing wages only when the debt arises from the unauthorized use of electronic payment methods. The information will be used for the purpose of collecting such debt through offset, administrative wage garnishment, referral to private collection agencies, litigation, reporting the debt to credit PO 00000 Frm 00023 Fmt 4701 Sfmt 4703 11797 bureaus, or for any other authorized debt collection purpose; (8) Financial institutions, including banks and credit unions, and credit card companies for the purpose of collections and/or investigating the accuracy of information required to complete transactions using electronic methods and for administrative purposes, such as resolving questions about a transaction; (9) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (10) Authorized federal and nonfederal entities for use in approved computer matching efforts, limited to those data elements considered necessary in making a determination of eligibility under particular benefit programs administered by those agencies or entities, to improve program integrity, and to collect debts and other monies owed to those agencies or entities or to the Fiscal Service; (11) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (12) A federal, State, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (13) Foreign governments in accordance with formal or informal international agreements; (14) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (15) Another Federal agency or Federal entity, when the Department of E:\FR\FM\27FEN2.SGM 27FEN2 11798 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (16) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; and (17) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Debt information concerning a government claim against a debtor when the debt arises from the unauthorized use of electronic payment methods is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e), to consumer reporting agencies, as defined by the Fair Credit Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of a delinquent debt. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: lotter on DSKBCFDHB2PROD with NOTICES2 POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Notice of this system of records was last published in full in the Federal Register on October 15, 2012 (77 FR 62602) as the Department of the Treasury, Financial Management Service .017—Collections Records. Treasury/Fiscal Service .014 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .014—United States Securities and Access. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. Jkt 250001 Individuals requesting information under the Privacy Act must comply with the rules of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. HISTORY: Records may be retrieved by account number (such as financial institution account number or credit card account number), name (including an authentication credential, e.g., a user name), Social Security number, transaction identification number, or other alpha/numeric identifying information. Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 Third Street, Parkersburg, WV 26106–1328; Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785; the Federal PO 00000 Frm 00024 Fmt 4701 Sfmt 4703 Reserve Bank of Minneapolis, 90 Hennepin Avenue, Minneapolis, MN 55401; and the Federal Reserve Bank of New York, East Rutherford Operations Center, 100 Orchard Street, East Rutherford, NJ 07073. SYSTEM MANAGER(S): Assistant Commissioner, Retail Securities Services, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328. For Federal Housing Administration (FHA) Debentures: Assistant Commissioner, Office of Fiscal Accounting Operations, 200 Third Street, Parkersburg, WV 26106–1328. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD ACCESS PROCEDURES: None. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 19:52 Feb 26, 2020 These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. EXEMPTIONS PROMULGATED FOR THE SYSTEM: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. VerDate Sep<11>2014 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: 5 U.S.C. 301; 31 U.S.C. 3101, et seq. PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and used to identify and maintain all account and ownership data, both paper and electronic (internet based), on past and current purchases of Treasury securities. This includes, for example, U.S. Treasury bonds, notes, and bills; adjusted service bonds; armed forces leave bonds; and Federal Housing Administration debentures as well as savings-type securities including savings bonds, savings notes, definitive accrual, current income, and retirementtype savings securities. Information on transactions related to the inquiry and servicing of these Treasury securities is also collected and maintained. The collection of information allows Fiscal Service and its agents to issue and process Treasury securities, make payments, identify owners and their accounts, and other customer service related transactions. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Present and former owners of, subscribers to, claimants to, persons entitled to, and inquirers concerning United States savings-type securities and interest on securities, for example, United States savings bonds, savings notes, retirement plan bonds, and individual retirement bonds. Present and former owners of, subscribers to, claimants to, persons entitled to, and inquirers concerning United States Treasury securities (except savings-type securities) and interest on securities and such securities for which the Treasury acts as agents, for example, Treasury bonds, notes, and bills; adjusted service bonds; armed forces leave bonds; and Federal Housing Administration debentures. Individuals who provide information to create an account for the purchase of United States Treasury securities and E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices savings-type securities through the internet. CATEGORIES OF RECORDS IN THE SYSTEM: (1) Issuance: Records relating to registration, issuance, and correspondence in connection with issuance of United States Treasury securities and savings-type securities; (2) Holdings: Records of accounts for the purchase of United States securities. These records may include ownership and interest activity on registered or recorded United States Treasury securities and savings-type securities; (3) Transactions (redemptions, payments, reissues, transfers, and exchanges): Records which include securities transaction requests; (4) Claims: Records including correspondence concerning lost, stolen, destroyed, or mutilated United States Treasury securities and savings-type securities; and (5) Inquiries: Records of correspondence with individuals who have requested information concerning United States Treasury securities and savings-type securities. All of the above categories of records include records of FHA debentures in the Fiscal Accounting securities accounting system. All of the above categories of records include or may include the following types of personal information: (1) Personal identifiers (name, including previous name used; Social Security number; date of birth; physical and electronic addresses; telephone, fax, and pager numbers); and (2) Authentication aids (personal identification number, password, account number, shared-secret identifier, digitized signature, or other unique identifier). RECORD SOURCE CATEGORIES: Information on records in this system is furnished by the individuals or their authorized representatives as listed in ‘‘Categories of Individuals’’ and issuing agents for securities, is generated within the system itself, or, with their authorization, is derived from other systems of records. lotter on DSKBCFDHB2PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Agents or contractors of the Department for the purpose of VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 administering the public debt of the United States; (2) Next-of-kin, voluntary guardian, legal representative or successor in interest of a deceased or incapacitated owner of securities and others entitled to the reissue, distribution, or payment for the purpose of assuring equitable and lawful disposition of securities and interest; (3) Any owner of United States Treasury securities or savings-type securities registered to two or more owners; or to the beneficiary of such securities registered in beneficiary form if acceptable proof of death of the owner is submitted; (4) Federal agencies, state agencies, and local agencies for tax purposes; (5) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (6) Foreign governments in accordance with formal or informal international agreements; (7) The Department of Veterans Affairs and selected veterans’ publications for the purpose of locating owners or other persons entitled to undeliverable bonds held in safekeeping by the Department; (8) The Department of Veterans Affairs when it relates to the holdings of Armed Forces Leave Bonds, to facilitate the redemption or disposition of these securities; (9) Other federal agencies to effect salary or administrative offset for the purpose of collecting debts; (10) A consumer-reporting agency, including mailing addresses obtained from the Internal Revenue Service, to obtain credit reports; (11) A debt collection agency, including mailing addresses obtained from the Internal Revenue Service, for debt collection services; (12) Contractors conducting Treasurysponsored surveys, polls, or statistical analyses relating to the marketing or administration of the public debt of the United States; (13) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory PO 00000 Frm 00025 Fmt 4701 Sfmt 4703 11799 violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (14) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (15) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (16) Other federal agencies, through computer matching, information on individuals owing debts to the Fiscal Service for the purpose of determining whether the debtor is a federal employee or retiree receiving payments that may be used to collect the debt through administrative or salary offset; (17) Requesting federal agencies, through computer matching under approved agreements limiting the information to that which is relevant in making a determination of eligibility for federal benefits administered by those agencies, information on holdings of United States Treasury securities and savings-type securities; (18) Other federal agencies through computer matching, information on individuals with whom the Fiscal Service has lost contact, for the purpose of utilizing letter forwarding services to advise these individuals that they should contact the Fiscal Service about returned payments and/or matured, unredeemed securities; (19) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (20) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably E:\FR\FM\27FEN2.SGM 27FEN2 11800 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (21) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity; (22) ‘‘Consumer reporting agencies’’ 5 to aid in the collection of outstanding debts owed to the Federal Government. After the prerequisites of 31 U.S.C. 3711 have been followed, the Fiscal Service may disclose information necessary to establish the identity of the individual responsible for the claim, including name, address, and taxpayer identification number; the amount, status, and history of the claim; and the agency or program under which the claim arose; and (23) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906. Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. lotter on DSKBCFDHB2PROD with NOTICES2 Information can be retrieved alphabetically by name, address, and period of time the security was issued, by bond serial numbers, other assigned identifier, or, in some cases, numerically by taxpayer identification number. In the case of securities, except Series G savings bonds registered in more than one name, information relating to those securities can be retrieved only by the names, or, in some cases, by the taxpayer identification number of the registrants, primarily the registered owners or first-named coowners. In the case of gift bonds inscribed with the taxpayer identification number of the purchaser, bonds are retrieved under that number or by bond serial number. 5 ‘‘Consumer reporting agency’’ is defined in 31 U.S.C. 3701(a)(3). Jkt 250001 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Treasury Retail Securities Services Site, P.O. Box 214, Minneapolis, MN 55480–0214. For Series HH and Series H Bonds: Treasury Retail Securities Services Site, P.O. Box 2186, Minneapolis, MN 55480–2816. For all other Series: Treasury Retail Securities Services Site, P.O. Box 9150, Minneapolis, MN 55480–9150. For TreasuryDirect: Treasury Retail Securities Site, P.O. Box 7015, Minneapolis, MN 55480– 9150. For Legacy Holding System: Retail Securities Services, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328. For FHA Debentures: Fiscal Accounting Office, Special Investments Branch, Bureau of the Fiscal Service, P.O. Box 396, 200 Third Street, Parkersburg, WV 26106–1328. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .002—United States Savings-Type Securities, Department of the Treasury, Bureau of the Public Debt .003—United States Securities (Other than SavingsType Securities) and Department of the Treasury, Bureau of the Public Debt .008—Retail Treasury Securities Access Application. Treasury/Fiscal Service .015 SYSTEM NAME AND NUMBER: NOTIFICATION PROCEDURES: POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 19:52 Feb 26, 2020 All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: VerDate Sep<11>2014 POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Department of the Treasury, Bureau of the Fiscal Service .015—Physical Access Control System. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. APPENDIX OF TREASURY RETAIL SECURITIES SITES: This appendix lists the mailing addresses and telephone number of the places that individuals may contact to inquire about their securities accounts maintained in Treasury Direct or the Legacy Holding System. The toll-free telephone number 1–844–284–2676 is used to reach all the locations. Customers may also view information on the TreasuryDirect website at www.TreasuryDirect.gov. For Series EE and Series I Bonds: PO 00000 Frm 00026 Fmt 4701 Sfmt 4703 All Bureau of the Fiscal Service, U.S. Department of the Treasury, locations. SYSTEM MANAGER(S): Assistant Commissioner, Information and Security Services, Bureau of the Fiscal Service, 320 Avery Street, Parkersburg, WV 26106–1328. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 321; 41 CFR 101–20.103. PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained to allow the Fiscal Service to control and verify access to all Fiscal Service facilities. E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All Fiscal Service employees, employees of contractors or service companies, and visitors. CATEGORIES OF RECORDS IN THE SYSTEM: Every individual with access to Fiscal Service facilities controlled by the Physical Access Control System (‘‘PACS’’) has a personal record stored in the PACS database. This record contains the individual’s full legal name, date of birth, height, weight, eye/ hair color, digital color photograph, federal agency smart credential number, and their door access profile. When an access card is presented at a reader, a record of the access is created on the PACS database. This record contains the individual’s name, date/time, door/ location scanned, and whether the access was granted or denied. RECORD SOURCE CATEGORIES: Information in this system of records is provided by the individual concerned, his/her supervisor, or an official of the individual’s firm or agency. lotter on DSKBCFDHB2PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (2) A federal, state, or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (3) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (5) Unions recognized as exclusive bargaining representatives under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the administration of the federal labormanagement program if needed in the performance of their authorized duties; (6) Contractors for the purpose of processing personnel and administrative records; (7) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (8) The Office of Personnel Management, the Merit System Protection Board, the Equal Employment Opportunity Commission, and the Federal Labor Relations Authority upon authorized request; (9) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (10) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (11) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under PO 00000 Frm 00027 Fmt 4701 Sfmt 4703 11801 authority of 44 U.S.C. 2904 and 2906; and (12) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Information on individuals can be retrieved by name or card number or other assigned identifier such as biometric or biographic information. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must E:\FR\FM\27FEN2.SGM 27FEN2 11802 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .004—Controlled Access Security System. Treasury/Fiscal Service .016 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .016—Health Unit Records SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 Third Street, Parkersburg, WV 26106–1328; Bureau of the Fiscal Service, U.S. Department of the Treasury, 320 Avery Street, Parkersburg, WV 26106–1328; and Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. SYSTEM MANAGER(S): Assistant Commissioner, Office of Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 7901; 29 U.S.C. 2613. lotter on DSKBCFDHB2PROD with NOTICES2 PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained to document an individual’s utilization on a voluntary basis of health services provided under the Federal Employee Health Services Program at the health unit at the Fiscal Service and to document employees’ requests for Family Medical Leave Act (‘‘FMLA’’) leave in Parkersburg, West Virginia or Hyattsville, Maryland. Data is necessary to ensure: Proper evaluation, diagnosis, treatment, and referral to maintain continuity of care; a medical history of care received by the individual; planning for further care of the individual; a means of communication among health care members who contribute to the individual’s care; a legal document of health care rendered; and is a tool for evaluating the quality VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 of health care rendered; and for assessing employees’ requests for FMLA leave. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Fiscal Service employees who receive services under the Federal Employee Health Services Program from the Fiscal Service health units in Parkersburg, West Virginia or Hyattsville, MD, or who submit medical documentation in support of their requests for sick leave or leave under the FMLA; (2) Federal employees of other organizations who receive services under the Federal Employee Health Services Program from the Fiscal Service health units in Parkersburg, West Virginia or Hyattsville, Maryland; and (3) Non-federal individuals working in or visiting the buildings, who may receive emergency treatment from the Fiscal Service health unit in Parkersburg, West Virginia or Hyattsville, Maryland. CATEGORIES OF RECORDS IN THE SYSTEM: This system is comprised of records developed as a result of an individual’s utilization of services provided under the Federal Employee Health Services Program or provided in support of employees’ requests for FMLA leave. These records contain information such as: Examination, diagnostic, assessment and treatment data; laboratory findings; nutrition and dietetic files; nursing notes; immunization records; CPR training; first aider: Names, Social Security number, date of birth, addresses, and telephone numbers of individual; name, address, and telephone number of individual’s physician; name, address, and telephone number of hospital; name, address, and telephone number of emergency contact; and information obtained from the individual’s physician(s); medical documents related to employees’ requests for FMLA leave, and record of requested accesses by any Fiscal Service employee (other than health unit personnel) who has an official need for the information. Note: This system does not cover records related to counseling for drug, alcohol, or other problems covered by the system of records notice Treasury/ Fiscal Service .006—Employee Assistance Records. Medical records relating to a condition of employment or an on-the-job occurrence are covered by the Office of Personnel Management’s system of records notice OPM/GOVT– 10—Employee Medical File System Records. PO 00000 Frm 00028 Fmt 4701 Sfmt 4703 RECORD SOURCE CATEGORIES: Information in this system of records comes from the individual to whom it applies; laboratory reports and test results; health unit physicians, nurses, and other medical technicians who have examined, tested, or treated the individual; the individual’s personal physician; other federal employee health units; and other federal agencies. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Medical personnel under a contract agreement with the Fiscal Service; (2) A federal, state, or local public health service agency as required by applicable law, concerning individuals who have contracted certain communicable diseases or conditions. Such information is used to prevent further outbreak of the disease or condition; (3) Appropriate federal, state, or local agencies responsible for investigation of an accident, disease, medical condition, or injury as required by pertinent legal authority; (4) A federal agency responsible for administering benefits programs in connection with a claim for benefits filed by an employee; (5) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (6) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (7) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (8) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (9) Fiscal Service employees who have a need to know the information in order to assess employees’ requests for FMLA leave; (10) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; (11) Contractors for the purpose of processing personnel and administrative records; and (12) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: lotter on DSKBCFDHB2PROD with NOTICES2 POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. 19:52 Feb 26, 2020 Jkt 250001 CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM None. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .006—Health Service Program Records. Treasury/Fiscal Service .017 SYSTEM NAME AND NUMBER: Information in this system is not classified. These records are retrieved by the name or other assigned identifier of the individual to whom they pertain. VerDate Sep<11>2014 Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. SECURITY CLASSIFICATION: POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: These records are maintained in a secured database. Medical personnel under a contract agreement who have access to these records are required to RECORD ACCESS PROCEDURES: Department of the Treasury, Bureau of the Fiscal Service .017—Do Not Pay Payment Verification Records. Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: maintain adequate safeguards with respect to such records. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. Records are also located throughout the United States at Fiscal Service operations centers, Federal Records Centers, Federal Reserve Banks acting as Treasury’s fiscal agents, and financial institutions acting as Treasury’s financial agents. The specific address for each of the aforementioned locations may be obtained upon request. SYSTEM MANAGER(S): Director, Do Not Pay Business Center, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. PO 00000 Frm 00029 Fmt 4701 Sfmt 4703 11803 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Improper Payments Elimination and Recovery Improvement Act of 2012, 31 U.S.C. 3321 note, Public Law 112–248; the Improper Payments Elimination and Recovery Act of 2010, Public Law 111– 204; E.O. 13520 (Reducing Improper Payments and Eliminating Waste in Federal Programs), 74 FR 62201; OMB Memorandum M–12–11 (Reducing Improper Payment through the ‘‘Do Not Pay List’’, April 12, 2012; OMB Memorandum M–13–20 (Protecting Privacy while Reducing Improper Payments with the Do Not Pay Initiative); Presidential Memorandum on Enhancing Payment Accuracy through a ‘‘Do Not Pay List’’ (June 18, 2010). PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained to assist federal agencies in verifying that individuals are eligible to receive federal payments by allowing the Department of the Treasury/Fiscal Service to collect, maintain, analyze, and disclose records that will assist federal agencies in identifying, preventing, and recovering payment error, waste, fraud, and abuse within federal spending, as required by the Improper Payments Elimination and Recovery Improvement Act. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: (1) Individuals who have applied for or are receiving payments (including contract, grant, benefit or loan payments) disbursed by any federal agency, its agents or contractors; (2) Individuals declared ineligible to participate in federal procurement programs or to receive certain federal loans, assistance, and/or benefits as a result of an exclusion or disqualification action; (3) Individuals declared ineligible to participate in federal health care programs or to receive federal assistance and/or benefits as a result of an exclusion action; (4) Individuals who are barred from entering the United States; (5) Individuals in bankruptcy proceedings or individuals who have declared bankruptcy; (6) Individuals who are, or have been, incarcerated and/or imprisoned; (7) Individuals who are in default or delinquent status on loans, judgment debt, or rural development and farm services programs provided through federal agencies responsible for administering federally-funded programs; (8) Individuals who owe non-tax debts to the United States; E:\FR\FM\27FEN2.SGM 27FEN2 11804 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices (9) Individuals who owe debts to states, where the state has submitted the debt to the Fiscal Service for offset; and (10) Individuals conducting, or attempting to conduct, transactions at or through a financial institution where the financial institution has identified, knows, suspects, or has reason to suspect that: (a) The transaction involves funds originating from illegal activities; (b) the purpose of the transaction is to hide or disguise funds or assets, or attempt to hide or disguise funds or assets, originating from illegal activities as part of a plan to violate or evade any law or regulation or to avoid any transaction reporting requirement under federal law; or (c) the transaction is illegal in nature or is not the type of transaction in which the particular individual would normally be expected to engage, and the financial institution knows of no reasonable explanation for the transaction after examining the available facts, including the background and possible purpose of the transaction. lotter on DSKBCFDHB2PROD with NOTICES2 CATEGORIES OF RECORDS IN THE SYSTEM: The records in this system contain information that will assist federal agencies to identify and prevent payment error, waste, fraud, and abuse within federal spending. The records contain information about intended or actual payees or recipients of federal payments, including information about financial assets, including income, wages, and bank accounts into which payments are made, and other information to assist federal agencies in making eligibility determinations regarding applicants for and recipients of payments from the Federal Government. The records may contain the following information: (1) Name(s), including aliases and surnames; (2) State and federal taxpayer identification number (TIN), Social Security number (SSN), employer identification number (EIN), individual taxpayer identification number (ITIN), taxpayer identification number for pending U.S. adoptions (ATIN), and preparer taxpayer identification number (PTIN)); (3) Date of birth; (4) Home and work address; (5) Driver’s license information and other information about licenses issued to an individual by a governmental entity; (6) Home, work, and mobile telephone numbers; (7) Personal and work email addresses; (8) Income; VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 (9) Employer information; (10) Assets and bank account information, including account number and financial institution routing and transit number; (11) Other types of accounts to which payments are made, including account numbers and identifiers (e.g., financial institution routing number, account number, credit card number, and information related to pre-paid debit cards); (12) Tracking numbers used to locate payment information; (13) Loan information, such as borrower identification (‘‘ID’’) number and ID type, case number, agency code, and type code; (14) Incarceration information, such as inmate status code, date of conviction, date of confinement, and release date; (15) Information about legal judgments; (16) Data Universal Numbering System (‘‘DUNS’’) numbers; (17) Information about non-tax debts owed to the United States; and (18) Information about debts owed to state agencies. RECORD SOURCE CATEGORIES: Information in this system is provided by the individual (or an authorized representative) to whom the record pertains, federal agencies that authorize payments or issue payments with federal funds, Treasury fiscal and financial agents who work with data in this system, and commercial database vendors. The system may contain information about an individual from more than one source, and this information may vary, depending on the source that provided it. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 6 (1) (a) A federal agency, its employees, agents (including 6 This system contains records that are collected by the Fiscal Service and other federal agencies. Notwithstanding the routine uses listed in this system of records, Federal law may further limit how records may be used, and the Fiscal Service may agree to additional limits on disclosure for some data through a written agreement with the entity that supplied the information. As such, the routine uses listed in this system of records may not apply to every data set in the system. To identify which routine uses apply to specific data sets, visit https://fiscal.treasury.gov/dnp/privacyprogram.html. PO 00000 Frm 00030 Fmt 4701 Sfmt 4703 contractors of its agents) or contractors; (b) a fiscal or financial agent designated by the Fiscal Service, its predecessors, or other Department bureau or office, including employees, agents or contractors of such agent; or (c) a Fiscal Service contractor, for the purpose of identifying, preventing, or recouping improper payments to an applicant for, or recipient of, federal funds; (2) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) (a) a federal agency, its employees, agents (including contractors of its agents) or contractors; (b) a fiscal or financial agent designated by the Fiscal Service, its predecessors, or other Department bureau or office, including employees, agents or contractors of such agent; or (c) a Fiscal Service contractor, to initiate an investigation, or during the course of an investigation, and to the extent necessary, obtain information supporting an investigation pertinent to the elimination of systemic fraud, waste, and abuse within federal programs; (4) (a) a federal agency, its employees, agents (including contractors of its agents) or contractors; (b) a fiscal or financial agent designated by the Fiscal Service, its predecessors, or other Department bureau or office, including employees, agents or contractors of such agent; or (c) a Fiscal Service contractor for the purpose of validating eligibility for an award through a federal program; (5) (a) a federal agency, its employees, agents (including contractors of its agents) or contractors; (b) a fiscal or financial agent designated by the Fiscal Service, its predecessors, or other Department bureau or office, including employees, agents or contractors of such agent; or (c) a Fiscal Service contractor to check or improve the quality and accuracy of system records; (6) Financial institutions and their servicers in order to: (a) verify the proper routing and delivery of any federal payment; (b) verify the identity of any recipient or intended recipient of a federal payment; or (c) investigate or pursue recovery of any improper payment; (7) Foreign governments in accordance with formal or informal international agreements; (8) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper E:\FR\FM\27FEN2.SGM 27FEN2 lotter on DSKBCFDHB2PROD with NOTICES2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices and consistent with the official duties of the person making the disclosure; (9) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (10) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (11) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/ or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (12) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (13) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; and (14) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by identifiers, including, but not limited to, exact name, partial name, SSN, TIN, EIN, DUNS numbers, or a combination of these elements. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. The Fiscal Service may agree to additional safeguards for some data through a written agreement with the entity supplying the data. Information on additional safeguards can be found at https://donotpay.treas.gov. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record PO 00000 Frm 00031 Fmt 4701 Sfmt 4703 11805 pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on December 9, 2013 (78 FR 73923) as the Department of the Treasury, Bureau of the Fiscal Service .023—Do Not Pay Payment Verification Records. Treasury/Fiscal Service .018 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .018—OneVoice Customer Relationship Management. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. Records are also located throughout the United States at data centers operated by Fiscal Service service providers. SYSTEM MANAGER(S): Director, Office of Agency Outreach, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301. PURPOSES(S) OF THE SYSTEM: The purpose of this system of records is to establish a customer relationship management (‘‘CRM’’) tool within the Fiscal Service. An enterprise-wide CRM tool is necessary to strategically promote, share, and guide the organization in developing processes for marketing, messaging, outreach, engagement and consistent product and service implementations. In addition, this system will increase transparency; improve outreach, communications, and collaboration efforts with our customers and vendors; and employ sound, repeatable methodologies. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Sole proprietors and other entities, which provide goods and/or services to the Fiscal Service (‘‘Vendors’’); and individuals representing agencies that purchase goods and/or services through the Fiscal Service (‘‘Clients’’). E:\FR\FM\27FEN2.SGM 27FEN2 11806 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices CATEGORIES OF RECORDS IN THE SYSTEM: (1) Client’s or Vendor’s name; (2) Agency or organization identifier (if applicable); (3) Position information (title and expertise area); (4) Phone and fax numbers; (5) Email addresses; and (6) Physical work address. RECORD SOURCE CATEGORIES: Records are obtained directly from clients and vendors and added to the system by authorized Fiscal Service employees, contractors, and fiscal or financial agents. lotter on DSKBCFDHB2PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) A federal, state, or local agency, maintaining civil, criminal, or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (2) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (3) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (4) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (5) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (6) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under the authority of 44 U.S.C. 2904 and 2906; (7) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (8) Foreign governments in accordance with formal or informal international agreements; and (9) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, which are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on September 19, 2014 (79 FR 56433) as the Department of the Treasury, Bureau of the Fiscal Service .024—OneVoice Customer Relationship Management. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Treasury/Fiscal Service .019 Records may be retrieved by name, address, or other alpha/numeric identifying information. SYSTEM NAME AND NUMBER: POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. PO 00000 Frm 00032 Fmt 4701 Sfmt 4703 Department of the Treasury, Bureau of the Fiscal Service .019—Gifts to Reduce the Public Debt. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 Third Street, Parkersburg, WV 26106–1328. E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices SYSTEM MANAGER(S): Assistant Commissioner, Office of Retail Securities Services, Division of Securities Accounting, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 3113. PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained to document donors’ gifts to reduce the public debt. They provide a record of correspondence between Fiscal Service and the donor, information concerning any legal matters, and a record of depositing the gift and accounting for it. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Donors of gifts to reduce the public debt. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence; copies of checks, money orders, or other payments; copies of wills and other legal documents; and other material related to gifts to reduce the public debt by the Bureau of the Fiscal Service. Note: This system of records does not cover gifts sent to other agencies, such as gifts sent with one’s federal income tax return to the Internal Revenue Service. It also does not include records pertaining to gifts of tangible property, nor does it include any other gifts to the United States. RECORD SOURCE CATEGORIES: Information in this system of records comes from the individual to whom it applies, executors, administrators, and other involved persons. lotter on DSKBCFDHB2PROD with NOTICES2 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) Appropriate federal, state, local, or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 (2) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (3) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (4) Agents or contractors of the Department for the purpose of administering the public debt of the United States; (5) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (6) The Internal Revenue Service for the purpose of confirming whether a tax-deductible event has occurred; (7) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (8) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; (9) Third parties during the course of an investigation to the extent necessary PO 00000 Frm 00033 Fmt 4701 Sfmt 4703 11807 to obtain information pertinent to the investigation; (10) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906; and (11) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: These records are retrieved by the name of the donor, amount of gift, type of gift, date of gift, Social Security number of donor, if provided, control number, check number, state code, or other assigned identifier. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, that are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. CONTESTING RECORD PROCEDURES: Individuals seeking to contest and/or amend records under the Privacy Act must follow the procedures set forth in E:\FR\FM\27FEN2.SGM 27FEN2 11808 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .007—Gifts to Reduce the Public Debt. Treasury/Fiscal Service .020 SYSTEM NAME AND NUMBER: Department of the Treasury, Bureau of the Fiscal Service .020—U.S. Treasury Securities Fraud Information System. SECURITY CLASSIFICATION: Information in this system is not classified. SYSTEM LOCATION: Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 Third Street, Parkersburg, WV 26106–1328; Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ‘‘E’’, Landover, MD 20785. This system also covers the Fiscal Service records that are maintained by contractor(s) under agreement. The system manager maintains the system location of these records. The addresses of the contractor(s) may be obtained from the system manager below. SYSTEM MANAGER(S): lotter on DSKBCFDHB2PROD with NOTICES2 (1) Assistant Commissioner, Office of Information Technology, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328; (2) Assistant Commissioner, Retail Securities Services, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328; and (3) Office of the Chief Counsel, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106–1328. AUTHORITY FOR MAINTENANCE OF THE SYSTEM 31 U.S.C. 321(a)(5), 31 U.S.C. 333, 31 U.S.C. 3101, et seq. 31 U.S.C. 5318, and 5 U.S.C. 301. PURPOSE(S) OF THE SYSTEM: Information in this system of records is collected and maintained to: (1) VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 Identify and monitor fraudulent and suspicious activity related to Treasury securities, other U.S. obligations, and fictitious instruments; (2) ensure that the Fiscal Service provides a timely and appropriate notification of a possible violation of law to law enforcement and regulatory agencies; (3) protect the Government and individuals from fraud and loss; (4) prevent the misuse of Treasury names and symbols on fraudulent instruments; and (5) compile summary reports that conform with the spirit of the USA Patriot Act’s antiterrorism financing provisions and the Bank Secrecy Act’s anti-money laundering provisions, and submit the reports to the Financial Crimes Enforcement Network. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals under investigation or who make inquiries or report fraudulent or suspicious activities related to Treasury securities and other U.S. obligations. CATEGORIES OF RECORDS IN THE SYSTEM: The types of personal information collected/used by this system are necessary to ensure the accurate identification of individuals who report or make fraudulent transactions involving Treasury securities, other U.S. obligations, and fictitious instruments. The types of personal information potentially could include the following: (1) Personal identifiers (name, including previous name used, and aliases; Social Security number; tax identification number; physical and electronic addresses; telephone, fax, and pager numbers); and (2) Authentication aids (personal identification number, password, account number, credit card number, shared-secret identifier, digitized signature, or other unique identifier). Supporting records may contain correspondence between the Fiscal Service and the entity or individual suspected of fraud or individual submitting a complaint or inquiry, correspondence between the Fiscal Service and the Department, or correspondence between the Fiscal Service and law enforcement, regulatory bodies, or other third parties. RECORD SOURCE CATEGORIES: Information in this system of records is exempt from the Privacy Act provision that requires that record source categories be reported. (See ‘‘Exemptions Promulgated for the System,’’ below.) PO 00000 Frm 00034 Fmt 4701 Sfmt 4703 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under the Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or portions thereof maintained as part of this system may be disclosed outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows to: (1) A congressional office in response to an inquiry made at the request of the individual to whom the record pertains; (2) Appropriate federal, state, local or foreign agencies responsible for investigating or prosecuting a violation or for enforcing or implementing a statute, rule, regulation, order, or license, when a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure; (3) A federal, state, or local agency, maintaining civil, criminal or other relevant enforcement information or other pertinent information, which has requested information relevant to or necessary to the requesting agency’s or the bureau’s hiring or retention of an individual, or issuance of a security clearance, suitability determination, license, contract, grant, or other benefit; (4) A court, magistrate, mediator or administrative tribunal in the course of presenting evidence, including disclosures to opposing counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations, in response to a subpoena, or in connection with criminal law proceedings; (5) Third parties during the course of an investigation to the extent necessary to obtain information pertinent to the investigation; (6) Agents or contractors who have been engaged to assist the Fiscal Service in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity; (7) Appropriate agencies, entities, and person when (1) the Department of the Treasury and/or Fiscal Service suspects or has confirmed that there has been a breach of the system of records; (2) the Department of the Treasury and/or Fiscal Service has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Department of the Treasury and/or Fiscal Service (including its information systems, programs, and operations), the Federal E:\FR\FM\27FEN2.SGM 27FEN2 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department of the Treasury’s and/or Fiscal Service’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; (8) Another Federal agency or Federal entity, when the Department of the Treasury and/or Fiscal Service determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach; and (9) Representatives of the National Archives and Records Administration (‘‘NARA’’) who are conducting records management inspections under authority of 44 U.S.C. 2904 and 2906. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: All data maintained by this Fiscal Service system of records are retained and destroyed in accordance with the Fiscal Service File Plan. All records schedules and categories within the Fiscal Service File Plan are approved by NARA. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in controlled access areas. Identification cards are verified to ensure that only authorized personnel are present. Electronic records are protected by restricted access procedures, including the use of passwords and sign-on protocols, that are periodically changed. Only employees whose official duties require access are allowed to view, administer, and control these records. Copies of records maintained on a computer have the same limited access as paper records. RECORD ACCESS PROCEDURES: POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Individuals requesting information under the Privacy Act must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. Records in this system are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. lotter on DSKBCFDHB2PROD with NOTICES2 identification number, account number, or other unique identifier). POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: CONTESTING RECORD PROCEDURES: Records may be retrieved by (name, alias name, Social Security number, tax Individuals seeking to contest and/or amend records under the Privacy Act VerDate Sep<11>2014 19:52 Feb 26, 2020 Jkt 250001 PO 00000 Frm 00035 Fmt 4701 Sfmt 9990 11809 must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. NOTIFICATION PROCEDURES: Individuals seeking to be notified if this system of record contains a record pertaining to himself or herself must follow the procedures set forth in the regulations of the U.S. Department of the Treasury published in 31 CFR part 1, subpart C, Appendix G. EXEMPTIONS PROMULGATED FOR THE SYSTEM: Records maintained in this system have been designated as exempt from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 1.36.7 HISTORY: Notice of this system of records was last published in full in the Federal Register on August 17, 2011 (76 FR 51128) as the Department of the Treasury, Bureau of the Public Debt .009—U.S. Treasury Securities Fraud Information System. [FR Doc. 2020–03969 Filed 2–26–20; 8:45 am] BILLING CODE 4810–35–P 7 As noted in the Supplementary Information section, this SORN is the successor to BPD SORN .009 (U.S. Treasuries Securities Fraud Information System). Therefore, references to BPD .009 in 31 CFR part 1 should be construed as a reference to this SORN. E:\FR\FM\27FEN2.SGM 27FEN2

Agencies

DEPARTMENT OF THE TREASURY

[Federal Register Volume 85, Number 39 (Thursday, February 27, 2020)]
[Notices]
[Pages 11776-11809]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-03969]



[[Page 11775]]

Vol. 85

Thursday,

No. 39

February 27, 2020

Part V





Department of the Treasury





-----------------------------------------------------------------------





Privacy Act of 1974; System of Records; Notice

Federal Register / Vol. 85 , No. 39 / Thursday, February 27, 2020 / 
Notices

[[Page 11776]]


-----------------------------------------------------------------------

DEPARTMENT OF THE TREASURY


Privacy Act of 1974; System of Records

AGENCY: Bureau of the Fiscal Service, Department of the Treasury.

ACTION: Notice of Systems of Records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, the Department of the Treasury, Bureau of the Fiscal Service is 
publishing its inventory of Privacy Act systems of records.

DATES: Submit comments on or before March 30, 2020. The new routine 
uses will be applicable on March 30, 2020 unless Treasury receives 
comments and determines that changes to the system of records notice 
are necessary.

ADDRESSES: David J. Ambrose, Chief Security Officer/Chief Privacy 
Officer, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse 
``E'', Landover, MD 20785.

FOR FURTHER INFORMATION CONTACT: David J. Ambrose, Chief Security 
Officer/Chief Privacy Officer, Bureau of the Fiscal Service, 202-874-
6488.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, and the Office of Management and Budget (OMB), Circular 
No. A-108, the Department of the Treasury, Bureau of the Fiscal Service 
has completed a review of its Privacy Act systems of records notices to 
identify changes that will more accurately describe these records and 
is publishing an inventory of them.
    On October 7, 2012, the Secretary of the Treasury issued Treasury 
Order 136-01, establishing within the Department of the Treasury 
(``Department'') the Bureau of the Fiscal Service (``Fiscal Service''). 
The new bureau consolidated the bureaus formerly known as the Financial 
Management Service (``FMS'') and the Bureau of the Public Debt 
(``BPD''). Treasury Order 136-01 was published in the Federal Register 
on May 24, 2013 (78 FR 31629). Fiscal Service is consolidating both 
legacy bureau's systems of records into a new set of SORNs under the 
Fiscal Service name.\1\
---------------------------------------------------------------------------

    \1\ BPD last published its systems of records in their entirety 
on August 17, 2011, at 76 FR 51128. FMS last published its systems 
of records in their entirety on October 15, 2012, at 77 FR 62602. 
Since consolidation, Fiscal Service published two additional systems 
of records: (1) Do Not Pay Payment Verification Records, published 
on December 9, 2013, at 78 FR 73923; and (2) OneVoice Customer 
Relationship Management, published on September 19, 2014, at 79 FR 
56433.
---------------------------------------------------------------------------

    In some instances, FMS and BPD's SORNs have been renumbered. In 
other cases, parts of the legacy bureaus' SORNs were combined into one 
or more SORNs. No SORN was rescinded in its entirety.
    Fiscal Service's SORNs are derived as follows:
    Systems of records notice .001 (Administrative Records) is derived 
from FMS system of records notice .001 (Administrative Records) and BPD 
system of records notice .001 (Human Resources and Administrative 
Records).
    System of records notice .002 (Payment Records) is derived from FMS 
system of records notice .002 (Payment Records--Treasury/FMS).
    System of records notice .003 (Claims and Inquiry Records on 
Treasury Checks, and International Claimants) is derived from FMS 
system of records notice .003 (Claims and Inquiry Records on Treasury 
Checks, and International Claimants).
    System of records notice .004 (Education and Training Records) is 
derived from BPD system of records notice .001 (Human Resources and 
Administrative Records) and FMS system of records notice .004 
(Education and Training Records).
    System of records notice .005 (Fiscal Service Personnel Records) is 
derived from BPD system of records notice .001 (Human Resources and 
Administrative Records) and FMS system of records notice .005 (FMS 
Personnel Records).
    System of records notice .006 (Employee Assistance Records) is 
derived from BPD system of records notice .005 (Employee Assistance 
Records).
    System of records notice .007 (Direct Deposit Enrollment Records) 
is derived from FMS system of records notice .006 (Direct Deposit 
Enrollment Records).
    System of records notice .008 (Mailing List Records) is derived 
from FMS system of records notice .008 (Mailing List Records--Treasury/
FMS).
    System of records notice .009 (Delegations and Designations of 
Authority for Disbursing Functions) is derived from FMS system of 
records notice .010 (Records of Accountable Offices' Authority with 
Treasury).
    System of records notice .010 (Pre-complaint Counseling and 
Complaint Activities) is derived from FMS system of records notice .012 
(Pre-Complaint Counseling and Complaint Activities).
    System of records notice .011 (Gifts to the United States) is 
derived from FMS system of records notice .013 (Gifts to the United 
States).
    System of records notice .012 (Debt Collection Operations System) 
is derived from FMS system of records notice .014 (Debt Collection 
Operations System).
    System of records notice .013 (Collections Records) is derived from 
FMS system of records notice .017 (Collections Records).
    System of records notice .014 (United States Securities and Access) 
is derived from BPD systems of records notices .002 (United States 
Savings-Type Securities), .003 (United States Securities (Other than 
Savings-Type Securities)), and .008 (Retail Treasury Securities Access 
Application).
    System of records notice .015 (Physical Access Control System) is 
derived from BPD system of records notice .004 (Controlled Access 
Security System).
    System of records notice .016 (Health Unit Records) is derived from 
BPD system of records notice .006 (Health Service Program Records).
    System of records notice .017 (Do Not Pay Payment Verification 
Records) is derived from Fiscal Service system of records notice .023 
(Do Not Pay Payment Verification Records--Department of the Treasury/
Bureau of the Fiscal Service).
    System of records notice .018 (OneVoice Customer Relationship 
Management) is derived from Fiscal Service system of records notice 
.024 (OneVoice Customer Relationship Management--Department of the 
Treasury/Bureau of the Fiscal Service).
    System of records notice .019 (Gifts to Reduce the Public Debt) is 
derived from BPD system of records notice .007 (Gifts to Reduce the 
Public Debt).
    System of records notice .020 (U.S. Treasury Securities Fraud 
Information System) is derived from BPD system of records notice .009 
(U.S. Treasury Securities Fraud Information System).
    Fiscal Service is adding one routine use to all of the systems of 
records to share information with other federal agencies or federal 
entities as required by OMB Memorandum 17-12, ``Preparing for and 
Responding to a Breach of Personally Identifiable Information,'' dated 
January 3, 2017, to assist Treasury/Fiscal Service in responding to a 
suspected or confirmed breach or prevent, minimize, or remedy the risk 
of harm to the requesters, Treasury/Fiscal Service, the Federal 
Government, or national security.
    Fiscal Service also slightly expanded the scope of SORN .003 
(Claims and Inquiry Records on Treasury Checks, and International 
Claimants) to cover payments that will be made pursuant to the Guam 
World War II Loyalty Recognition Act, Public Law 114-328, Title XVII. 
This change is consistent with the purpose of the SORN and many other 
payments made pursuant to similar statutes and requirements.

[[Page 11777]]

    In addition to the changes noted above, this notice updates some of 
the system of records notices, changes references in the systems of 
records notices, and makes other administrative changes to reflect the 
consolidation into the Fiscal Service, such as updating the procedures 
for gaining access to, or contesting the contents of, records in these 
systems of records.
    This notice covers all systems of records adopted by the Fiscal 
Service as of February 27, 2020. The system notices are reprinted in 
their entirety following the Table of Contents.

Ryan Law,
Deputy Assistant Secretary for Privacy, Transparency, & Records.

Table of Contents

Fiscal Service
    TREASURY/Fiscal Service .001--Administrative Records
    TREASURY/Fiscal Service .002--Payment Records
    TREASURY/Fiscal Service .003--Claims and Inquiry Records on 
Treasury Checks, and International Claimants
    TREASURY/Fiscal Service .004--Education and Training Records
    TREASURY/Fiscal Service .005--Fiscal Service Personnel Records
    TREASURY/Fiscal Service .006--Employee Assistance Records
    TREASURY/Fiscal Service .007--Direct Deposit Enrollment Records
    TREASURY/Fiscal Service .008--Mailing List Records
    TREASURY/Fiscal Service .009--Delegations and Designations of 
Authority for Disbursing Functions
    TREASURY/Fiscal Service .010--Pre-complaint Counseling and 
Complaint Activities
    TREASURY/Fiscal Service .011--Gifts to the United States
    TREASURY/Fiscal Service .012--Debt Collection Operations System
    TREASURY/Fiscal Service .013--Collections Records
    TREASURY/Fiscal Service .014--United States Securities and 
Access
    TREASURY/Fiscal Service .015--Physical Access Control System
    TREASURY/Fiscal Service .016--Health Unit Records
    TREASURY/Fiscal Service .017--Do Not Pay Payment Verification 
Records
    TREASURY/Fiscal Service .018--OneVoice Customer Relationship 
Management
    TREASURY/Fiscal Service .019--Gifts to Reduce the Public Debt
    TREASURY/Fiscal Service .020--U.S. Treasury Securities Fraud 
Information System
Treasury/Fiscal Service .001

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .001--
Administrative Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 
Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

SYSTEM MANAGER(S):
    (1) For Retiree Mailing Records: Legislative and Public Affairs, 
Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse ``E'', 
Landover, MD 20785; and
    (2) For all other records: Assistant Commissioner, Office of 
Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse 
``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 40 U.S.C. 581.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
about Fiscal Service employees, their relocating family members, 
contract vendors, retirees and other individuals if: (1) The Fiscal 
Service has incurred obligations on their behalf; (2) the individual 
has requested mailings from Fiscal Service or other Treasury 
publications; (3) the individual has a parking permit issued by the 
Fiscal Service; (4) the individual has been involved in a motor vehicle 
accident that may involve the Fiscal Service; (5) the individual has 
engaged in certain transactions in connection with their employment 
with the Fiscal Service or (6) the individual is a vendor to the Fiscal 
Service.
    The information contained in the records assists Fiscal Service in 
properly tracking its use of appropriated and non-appropriated funding 
to acquire goods and services received from contractors and other 
federal agencies, as well as non-payroll related reimbursements to 
employees. Fiscal Service maintains these records to ensure that 
financial records pertaining to procurement, financial management and 
relocation are maintained accurately. For those receiving mailings, 
information contained in the records assists Fiscal Service in 
establishing and maintaining a robust relationship with its customers, 
as well as maintaining its commitment to actively engage employees, 
even those who have retired from the Civil Service.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fiscal Service employees (including current and former employees), 
family members of relocating Fiscal Service employees, contractors, 
vendors, sellers/purchasers associated with residential transactions 
involving certain relocating Fiscal Service employees, and individuals 
requesting various Treasury publications.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Motor vehicle accident reports and parking permits;
    (2) Procurement records relating to: (a) Contractors/vendors that 
are individuals; and (b) government purchase cardholders. These records 
may include, for example, the name, Social Security number and credit 
card number for employees who hold Government-use cards, as well as 
procurement integrity certificates;
    (3) Financial management records that relate to government travel, 
vendor accounts, other employee reimbursements, interagency 
transactions, employee pay records, vendor registration data, purchase 
card accounts and transactions, and program payment agreements;
    (4) Relocation records that relate to employee relocation travel 
authorizations, reimbursements, and related vendor invoices;
    (5) Retiree mailing records that contain the name and address 
furnished by Fiscal Service retirees that request mailings of 
newsletters and other special mailings; and
    (6) Distribution Lists of Individuals Requesting Various Treasury 
Publications.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by Fiscal Service 
personnel, contractors/vendors or individuals requesting Treasury 
publications.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) General Services Administration for driver's permits, parking 
permits, accident reports, and credentials;
    (2) Government Accountability Office or Fiscal Service contractors 
for servicing the public on Treasury publications and managing 
subscriptions to the appropriate publications;
    (3) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation

[[Page 11778]]

or for enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (4) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority upon authorized request;
    (5) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (6) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (7) Foreign governments in accordance with formal or informal 
international agreements;
    (8) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (9) Contractors for the purpose of processing personnel and 
administrative records;
    (10) Unions recognized as exclusive bargaining representatives 
under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible 
for the administration of the federal labor-management program if 
needed in the performance of their authorized duties;
    (11) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (12) Federal agencies, state agencies, and local agencies for tax 
purposes;
    (13) Private creditors for the purpose of garnishing wages of an 
employee if a debt has been reduced to a judgment;
    (14) Authorized federal and non-federal entities for use in 
approved computer matching efforts, limited to those data elements 
considered necessary in making a determination of eligibility under 
particular benefit programs administered by those agencies or entities, 
to improve program integrity, and to collect debts and other monies 
owed to those agencies or entities or to the Fiscal Service;
    (15) Other federal agencies to effect salary or administrative 
offset for the purpose of collecting a debt, except that addresses 
obtained from the Internal Revenue Service shall not be disclosed to 
other agencies;
    (16) Next-of-kin, voluntary guardians, and other representative or 
successor in interest of a deceased or incapacitated employee or former 
employee;
    (17) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906;
    (18) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm; and
    (19) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name, Social Security number, other 
assigned identifier, and Treasury publication.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    In accordance with section (b)(12) of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a(b)(12)), disclosures may be made from this 
system of records to ``consumer reporting agencies'' \2\ in accordance 
with section 3711(e) of title 31. The purpose of the disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
Government. After the prerequisites of 31 U.S.C. 3711 have been 
followed, the Fiscal Service may disclose information necessary to 
establish the identity of the individual responsible for the claim, 
including name, address, and taxpayer identification number; the 
amount, status, and history of the claim; and the agency or program 
under which the claim arose.
---------------------------------------------------------------------------

    \2\ ``Consumer reporting agency'' is defined in 31 U.S.C. 
3701(a)(3).
---------------------------------------------------------------------------

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record

[[Page 11779]]

pertaining to himself or herself must follow the procedures set forth 
in the regulations of the U.S. Department of the Treasury published in 
31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .001--Human Resources and 
Administrative Records and on October 15, 2012 (77 FR 62602) as the 
Department of the Treasury, Financial Management Service .001--
Administrative Records.
Treasury/Fiscal Service .002

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .002--
Payment Records

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Kansas City Regional Financial Center, Bureau of the Fiscal 
Service, U.S. Department of the Treasury, 4241 NE 34th Street, Kansas 
City, MO 64117; Bureau of the Fiscal Service, 320 Avery Street, 
Parkersburg, WV 26106-1328. Records are also located throughout the 
United States at Federal Reserve Banks and financial institutions 
acting as Treasury's fiscal and financial agents. The addresses of the 
fiscal and financial agents may be obtained from the system manager 
below.

SYSTEM MANAGER(S):
    Chief Disbursing Officer, Assistant Commissioner, Payment 
Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse 
``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321, 3301, 3321, 3321 note, 3325, 3327, 
3328, 3332, 3334, 3720.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected from federal 
government entities that are requesting disbursement of domestic and 
international payments to their recipients and is used to facilitate 
such payments.
    The information will also be used for collateral purposes related 
to the processing of disbursements, such as collection of statistical 
information on operations, development of computer systems, 
investigation of unauthorized or fraudulent activity, and the 
collection of debts arising out of such activity.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are the intended or actual recipients of payments 
disbursed by the United States Government.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Payment records showing a payee's name, Social Security number, 
employer identification number, or other agency identification or 
account number; date and location of birth, physical and/or electronic 
mailing address; telephone numbers; payment amount; date of issuance; 
trace number or other payment identification number, such as Treasury 
check number and symbol; financial institution information, including 
the routing number of his or her financial institution and the payee's 
account number at the financial institution; and vendor contract and/or 
purchase order number.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by: Federal departments and 
agencies responsible for certifying, disbursing, and collecting federal 
payments; Treasury or Fiscal Service-designated fiscal and financial 
agents of the United States that process payments and collections; and 
commercial database vendors. Each of these record sources may include 
information obtained from individuals.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) The banking industry for payment verification;
    (2) Federal investigative agencies, Departments and agencies for 
whom payments are made, and payees;
    (3) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (4) A federal, state, or local agency maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (5) A court, magistrate, mediator, or administrative tribunal in 
the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (6) Foreign governments in accordance with formal or informal 
international agreements;
    (7) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (8) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (10) Federal creditor agencies, their employees, or their agents 
for the purpose of facilitating or conducting federal administrative 
offset, federal tax refund offset, federal salary offset, or for any 
other authorized debt collection purpose;
    (11) Any state, territory or commonwealth of the United States, or 
the District of Columbia to assist in the collection of state, 
commonwealth, territory or District of Columbia claims pursuant to a 
reciprocal agreement between Fiscal Service and the state, 
commonwealth, territory or the District of Columbia, or pursuant to 
federal law that authorizes the offset of federal payments to collect 
delinquent obligations owed to the state, commonwealth, territory, or 
the District of Columbia;
    (12) The Defense Manpower Data Center and the United States Postal 
Service and other federal agencies through authorized computer matching 
programs for the purpose of identifying and locating individuals who 
are delinquent in their repayment of debts owed to the Department or 
other federal agencies in order to collect those debts through salary 
offset and administrative

[[Page 11780]]

offset, or by the use of other debt collection tools;
    (13) A contractor of the Fiscal Service for the purpose of 
performing routine payment processing services, subject to the same 
limitations applicable to Fiscal Service officers and employees under 
the Privacy Act;
    (14) A fiscal or financial agent of the Fiscal Service, its 
employees, agents, and contractors, or to a contractor of the Fiscal 
Service, for the purpose of ensuring the efficient administration of 
payment processing services, subject to the same or equivalent 
limitations applicable to Fiscal Service officers and employees under 
the Privacy Act;
    (15) To appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (16) To another Federal agency or Federal entity, when the 
Department of the Treasury and/or Fiscal Service determines that 
information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach;
    (17) (a) a federal or state agency, its employees, agents 
(including contractors of its agents) or contractors; (b) a fiscal or 
financial agent designated by the Fiscal Service or other Department of 
the Treasury bureau or office, including employees, agents or 
contractors of such agent; or (c) a contractor of the Fiscal Service, 
for the purpose of identifying, preventing, or recouping improper 
payments to an applicant for, or recipient of, federal funds, including 
funds disbursed by a state in a state-administered, federally-funded 
program; disclosure may be made to conduct computerized comparisons for 
this purpose;
    (18) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity; and
    (19) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 4 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS IN THE SYSTEM:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name, Social Security number, employer 
identification number, agency-supplied identifier, date of payment, or 
trace number, or other payment identifying information, such as check 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow procedures set forth in the regulations of the U.S. Department 
of the Treasury published in 31 CFR, Part 1, Subpart C, Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .002--Payment Records.
Treasury/Fiscal Service .003

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .003--
Claims and Inquiry Records on Treasury Checks, and International 
Claimants.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Kansas City Regional Financial Center, Bureau of the Fiscal 
Service, U.S. Department of the Treasury, 4241 NE 34th Street, Kansas 
City, MO 64117; Bureau of the Fiscal Service, 320 Avery Street, 
Parkersburg, WV 26106-1328. Records are also located throughout the 
United States at Federal Reserve Banks and financial institutions 
acting as Treasury's fiscal and financial agents. The addresses of the 
fiscal and financial agents may be obtained from the system manager 
below.

SYSTEM MANAGER(S):
    Chief Disbursing Officer, Assistant Commissioner, Payment 
Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse 
``E,'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Treasury check claims--15 U.S.C. 771 with delegation 
of authority from Comptroller General of the United States; 
International claims--50 U.S.C. 2012; 22 U.S.C. 1627, 1641, 1642; 
Public Law 114-328.

PURPOSE(S) OF THE SYSTEM:
    To be the system of record for all checks issued by the U.S. 
Department of the Treasury and claims against these checks, including:
    (1) Claims where the payee has verified they were not the endorser 
of

[[Page 11781]]

the check therefore resulting in potential fraud;
    (2) Claims of non-entitlement (reclamations) by agencies;
    (3) Claims of non-receipt by payees;
    (4) Expired checks, i.e., limited pay cancellations; and
    (5) Claims for benefits under the War Claims Act, the International 
Claims Settlement Act of 1949, and the Guam World War II Loyalty 
Recognition Act.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Payees and holders of Treasury checks; and
    (2) Claimants awarded benefits under the War Claims Act, the 
International Claims Settlement Act of 1949, and the Guam World War II 
Loyalty Recognition Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Treasury check claim files; and
    (2) Awards for claims for losses sustained by individuals.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by:
    (1) Individual payees of Treasury checks, endorsers of Treasury 
checks, investigative agencies, contesting claimants;
    (2) Federal program agencies and other federal entities; and
    (3) Awards certified to Treasury for payment by Foreign Claims 
Settlement Commission.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Endorsers concerning checks for which there is liability, 
federal agencies, state and local law enforcement agencies, General 
Accountability Office, congressional offices and media assistance 
offices on behalf of payee claimants;
    (2) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation of or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (3) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant or necessary to 
the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (4) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) The news media and the public, with the approval of the Chief 
Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information, when 
disclosure is necessary to preserve confidence in the integrity of the 
Fiscal Service, or when disclosure is necessary to demonstrate the 
accountability of Fiscal Service's officers, employees, or individuals 
covered by the system, except to the extent the Chief Privacy Officer 
determines that release of the specific information in the context of a 
particular issue would constitute an unwarranted invasion of personal 
privacy;
    (8) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (10) The public when attempts by Fiscal Service to locate the 
claimant have been unsuccessful. This information is limited to the 
claimant's name, city, and state of last known address, and the amount 
owed to the claimant. (This routine use does not apply to the Iran 
Claims Program or the Holocaust Survivors Claims Program or other 
claims programs that statutorily prohibit disclosure of claimant 
information);
    (11) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906;
    (12) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (13) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach; and
    (14) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by:
    (1) Name of payee and check number and symbol;
    (2) Social Security number; and
    (3) Name of claimant or alphanumeric reference to claim number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the

[[Page 11782]]

Fiscal Service File Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow procedures set forth in the regulations of the U.S. Department 
of the Treasury published in 31 CFR part 1, subpart C, Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on Oct. 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .003--Claims and Inquiry 
Records on Treasury Checks, and International Claimants.
Treasury/Fiscal Service .004

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .004--
Education and Training Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 320 
Avery Street, Parkersburg, WV 26106-1328.

SYSTEM MANAGER(S):
    Assistant Commissioner, Office of Management, Bureau of the Fiscal 
Service, 3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3720.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
about Government employees and other individuals who participate in 
Fiscal Service's education and training program. The information 
contained in the records will assist Fiscal Service in properly 
tracking individual training and accurately account for training 
revenue and expenditures generated through the Fiscal Service's 
training programs (for example, Integrated Talent Management (ITM)). 
For Fiscal Service personnel, the records contained in Fiscal Service's 
training records will also assist managers' active participation in 
their employees' learning plans. Fiscal Service maintains the 
information necessary to ensure that Fiscal Service keeps accurate 
records related to classes, including a training participant's training 
and enrollment status, class completion information, and learning 
history. Fiscal Service also maintains the records to ensure that 
financial records pertaining to a training participant's payment for 
training fees are maintained accurately. Fiscal Service's training 
records will report financial information to the Internal Revenue 
Service and Office of Personnel Management. Finally, the information 
contained in the covered records will be used for collateral purposes 
related to the training processes, such as the collection of 
statistical information on training programs, development of computer 
systems, investigation of unauthorized or fraudulent activity related 
to submission of information to Fiscal Service for training program 
purposes and the collection of debts arising out of such activity.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Government employees (including separated employees, in certain 
cases) and other individuals who access and apply for Fiscal Service 
training services.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Personal Profile--Account Record;
    (2) Transcript Record;
    (3) Enrollment Status Record;
    (4) My Plan Record;
    (5) Assessment Performance Results Record;
    (6) Managerial Approval/Disapproval Status Record;
    (7) Class Roster Record;
    (8) Class Evaluation Record;
    (9) Payment Record; and
    (10) Statistical Reports--retrievable by names: (a) Learning 
History, (b) Class Enrollment Report, (c) Class Payment/Billing Report, 
(d) Status of Training Report, (e) Ad Hoc Training Report, and (f) 
Other Similar Files or Registers.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained; the individual's employer; and other 
governmental agency or educational institutions.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (2) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Federal agencies, financial institutions, and contractors for 
the purpose of performing fiscal services, including, but not limited 
to, processing payments, investigating and rectifying possible 
erroneous reporting information, testing and enhancing related computer 
systems, creating and reviewing statistics to improve the quality of 
services provided, or conducting debt collection services;
    (5) Federal agencies, their agents and contractors for the purposes 
of facilitating the collection of receipts,

[[Page 11783]]

determining the acceptable method of collection, the accounting of such 
receipts, and the implementation of programs related to the receipts 
being collected as well as status of their personnel training, 
statistical training information;
    (6) Financial institutions, including banks and credit unions, and 
credit card companies for the purpose of collections and/or 
investigating the accuracy of information required to complete 
transactions using electronic methods and for administrative purposes, 
such as resolving questions about a transaction;
    (7) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (8) Foreign governments in accordance with formal or informal 
international agreements;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (10) Federal agencies, their agents and contractors, credit 
bureaus, and employers of individuals who owe delinquent debt when the 
debt arises from the unauthorized use of electronic payment methods. 
The information will be used for the purpose of collecting such debt 
through offset, administrative wage garnishment, referral to private 
collection agencies, litigation, reporting the debt to credit bureaus, 
or for any other authorized debt collection purpose;
    (11) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906;
    (12) To appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (13) To another Federal agency or Federal entity, when the 
Department of the Treasury and/or Fiscal Service determines that 
information from this system of records is reasonably necessary to 
assist the recipient agency or entity in (1) responding to a suspected 
or confirmed breach or (2) preventing, minimizing, or remedying the 
risk of harm to individuals, the recipient agency or entity (including 
its information systems, programs, and operations), the Federal 
Government, or national security, resulting from a suspected or 
confirmed breach; and
    (14) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Electronic training data can be retrieved by class name and/or 
organization name and participant name. Electronic financial data can 
be retrieved by name, organization and payment information (e.g., 
credit card, Standard Form 182).

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow procedures set forth in the regulations of the U.S. Department 
of the Treasury published in 31 CFR part 1, subpart C, Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .001--Human Resources and 
Administrative Records and on October 15, 2012 (77 FR 62602) as the 
Department of the Treasury, Financial Management Service .004--
Education and Training Records.
Treasury/Fiscal Service .005

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .005--
Fiscal Service Personnel Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 
locations at: 3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785; 
200 Third Street, Parkersburg, WV 26106-1328; 320 Avery Street, 
Parkersburg, WV 26106-1328; 4241 NE 34th Street, Kansas City, MO 64117-
3120; 13000 Townsend Road, Philadelphia, PA 19154; and Fiscal Service 
offices in Austin, TX 78714 and Birmingham, AL. Copies of some 
documents have been duplicated for maintenance by supervisors for 
employees or programs under their supervision. These duplicates are 
also covered by this system of records.

SYSTEM MANAGER(S):
    (1) For personnel records: Assistant Commissioner, Office of 
Management, Bureau of the Fiscal Service, 3201

[[Page 11784]]

Pennsy Drive, Warehouse ``E'', Landover, MD 20785; and
    (2) For personnel security records: Assistant Commissioner, Office 
of Information and Security Services, Bureau of the Fiscal Service, 320 
Avery Street, Parkersburg, WV 26106-1328.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; U.S. Office of Personnel Management, Guide to 
Personnel Recordkeeping (Operating Manual).

PURPOSE(S) OF THE SYSTEM:
    The information contained in these records assists Fiscal Service 
in: (1) Maintaining current and historical personnel records and 
preparing individual administrative transactions relating to 
classification; assignment; career development; evaluation; promotion, 
compensation, separation and retirement; making decisions on the 
rights, benefits, entitlements and the utilization of individuals; 
providing a data source for the production of reports, statistical 
surveys, rosters, documentation, and studies required for the orderly 
personnel administration within Treasury; (2) maintaining employment 
history; (3) providing investigatory information for determinations 
concerning whether an individual is suitable or fit for Government 
employment; eligible for logical and physical access to Treasury 
controlled facilities and information systems; eligible to hold 
sensitive positions (including but not limited to eligibility for 
access to classified information); fit to perform work for or on behalf 
of the U.S. Government as a contractor; qualified to perform contractor 
services for the U.S. Government; or loyal to the United States; (4) 
ensuring that Fiscal Service is upholding the highest standards of 
integrity, loyalty, conduct, and security among its employees and 
contract personnel; (5) to help streamline and make the adjudicative 
process more efficient; and (6) to otherwise conform with applicable 
legal, regulatory and policy authorities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fiscal Service employees (including current and separated 
employees), family members of Fiscal Service employees, and applicants 
for Fiscal Service employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Human Resources Records: Records covered under the National 
Archives and Records Administration (``NARA'')'s General Records 
Schedule, 2.0 Human Resources, which relate to the supervision over and 
management of federal civilian employees, including the disposition of 
Official Personnel Folders and other records relating to civilian 
personnel; and
    (2) Personnel Security Records: Records covered under the NARA 
General Records Schedule 2.1 Employee Acquisition Records, and 5.6 
Security Records that relate to initial and recurring background 
investigations of Fiscal Service employee and contractors, as well as 
the issuance of PIV-enabled identification cards (i.e., credentials).

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by applicant 
Notification of Personnel Action Forms (SF-50), job application/resume 
(completed by applicant), payroll actions references, educational 
institutions, the subject of the record, authorized representatives, 
supervisor, employers, medical personnel, other employees, other 
federal, state, or local agencies, and commercial entities.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (2) The Office of Personnel Management, the Merit Systems 
Protection Board, the Equal Employment Opportunity Commission, and the 
Federal Labor Relations Authority upon authorized request;
    (3) Other federal, state, or local agencies, such as a state 
employment compensation board or housing administration agency, so that 
the agency may adjudicate an individual's eligibility for a benefit, or 
liability in such matters as child support;
    (4) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (5) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (6) Foreign governments in accordance with formal or informal 
international agreements;
    (7) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (8) Contractors for the purpose of processing personnel and 
administrative records;
    (9) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (10) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (11) Consumer reporting agencies, private creditors and debt 
collection agencies, including mailing addresses obtained from the 
Internal Revenue Service to obtain credit reports;
    (12) Federal agencies and to state and local agencies for tax 
purposes;
    (13) Private creditors for the purpose of garnishing wages of an 
employee if a debt has been reduced to a judgment;
    (14) Authorized federal and non-federal entities for use in 
approved computer matching efforts, limited to those data elements 
considered necessary in making a determination of eligibility under 
particular benefit programs administered by those agencies or entities, 
to improve program integrity, and to collect debts and other monies 
owed to those agencies or entities or to the Fiscal Service;
    (15) Other federal agencies to effect salary or administrative 
offset for the purpose of collecting a debt, except that addresses 
obtained from the Internal Revenue Service shall not be disclosed to 
other agencies;
    (16) Next-of-kin, voluntary guardians, and other representative or 
successor in interest of a deceased or incapacitated employee or former 
employee;
    (17) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records

[[Page 11785]]

management inspections under authority of 44 U.S.C. 2904 and 2906;
    (18) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (19) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (20) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach; and
    (21) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    In accordance with section (b)(12) of the Privacy Act of 1974, as 
amended (5 U.S.C. 552a(b)(12)), disclosures may be made from this 
system of records to ``consumer reporting agencies'' \3\ in accordance 
with section 3711(e) of title 31.'' The purpose of the disclosure is to 
aid in the collection of outstanding debts owed to the Federal 
Government. After the prerequisites of 31 U.S.C. 3711 have been 
followed, the Fiscal Service may disclose information necessary to 
establish the identity of the individual responsible for the claim, 
including name, address, and taxpayer identification number; the 
amount, status, and history of the claim; and the agency or program 
under which the claim arose.
---------------------------------------------------------------------------

    \3\ ``Consumer reporting agency'' is defined in 31 U.S.C. 
3701(a)(3).
---------------------------------------------------------------------------

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    By name, Social Security number or other assigned identifier.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .001--Human Resources and 
Administrative Records and on October 15, 2012 (77 FR 62602) as the 
Department of the Treasury, Financial Management Service .005--FMS 
Personnel Records.
Treasury/Fiscal Service .006

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .006--
Employee Assistance Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    This system covers Fiscal Service employee assistance records that 
are maintained by another federal, state, local government, or 
contractor under an agreement with the Fiscal Service directly or 
through another entity to provide the Employee Assistance Program (EAP) 
functions. The address of the other agency or contractor may be 
obtained from the system manager below.

SYSTEM MANAGER(S):
    Assistant Commissioner, Office of Management, Bureau of the Fiscal 
Service, 3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 7361, 7362, 7904; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
to provide a history and record of the employee's or his/her family 
member's counseling session.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Fiscal Service employees and former employees who have been 
counseled, either by self-referral or supervisory-referral, regarding 
alcohol or drug abuse, emotional health, or other personal problems. 
Where applicable, this system also covers family members of Fiscal 
Service employees when the family member uses the services of the EAP.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records of each employee and, in some cases, 
family

[[Page 11786]]

members of the employee who have used the EAP for an alcohol, drug, 
emotional, or personal problem. Examples of information that may be 
found in each record are: The individual's name; Social Security 
number; date of birth; grade; job title; home address; telephone 
numbers; supervisor's name and telephone number; assessment of problem; 
and referrals to treatment facilities and outcomes.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies, the supervisor of the individual if the individual was 
referred by a supervisor, or the contractor's staff member who records 
the counseling session.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) An entity under contract with the Fiscal Service for the 
purpose of providing the EAP function;
    (2) Medical personnel to the extent necessary to meet a bona fide 
medical emergency in accordance with the Confidentiality of Alcohol and 
Drug Abuse Patient Records regulations (42 CFR part 2);
    (3) Contractors and consultants, and their employees, contractors 
or other personnel for the purpose of conducting scientific research, 
management audits, financial audits, or program evaluation, provided 
individual identifiers are not disclosed in any manner, in accordance 
with the Confidentiality of Alcohol and Drug Abuse Patient Records 
regulations (42 CFR part 2);
    (4) The Department of Justice or other appropriate federal agency 
in defending claims against the United States when the records are not 
covered by the Confidentiality of Alcohol and Drug Abuse Patient 
Records regulations at 42 CFR part 2;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (7) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (8) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (9) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach; and
    (10) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name and Social Security number 
or other assigned identifier of the individual on whom they are 
maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.
    When Fiscal Service contracts with an entity for the purpose of 
providing the EAP functions, the contractor shall be required to 
maintain Privacy Act of 1974, as amended, safeguards with respect to 
such records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .005--Employee Assistance 
Records.

[[Page 11787]]

Treasury/Fiscal Service .007

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .007--
Direct Deposit Enrollment Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Federal Reserve Bank of Dallas, acting in its capacity as 
Treasury's fiscal agent, 2200 North Pearl Street, Dallas, TX 75201.

SYSTEM MANAGER(S):
    Chief Disbursing Officer, Assistant Commissioner, Payment 
Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse 
``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3332.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
about individuals who wish to enroll in the Direct Deposit program in 
order to receive federal payments directly to a bank account or other 
similar type of account via electronic funds transfer, rather than by 
paper check.
    The records are used to process Direct Deposit enrollment 
applications that may be received directly by Fiscal Service, its 
fiscal agents, and/or contractors. The records are collected and 
maintained to guarantee that Direct Deposit enrollment applications are 
processed properly to ensure that a recipient's federal payment will be 
disbursed to the correct account. Without the appropriate information, 
Fiscal Service, its fiscal agents and contractors, would not be able to 
process the Direct Deposit enrollment application as requested by the 
individual authorizing the Direct Deposit.
    The information will also be used for collateral purposes related 
to the processing of Direct Deposit enrollments, such as collection of 
statistical information on operations, development of computer systems, 
investigation of unauthorized or fraudulent activity, and the 
collection of debts arising out of such activity.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who enroll with the Fiscal Service to receive federal 
payments from the Federal Government via an electronic funds transfer 
program known as ``Direct Deposit.''

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records may contain identifying information, such as: An 
individual's name(s), Social Security number, home address, home and 
work telephone number, and personal email address (home and work); date 
of birth; bank account(s) and other types of accounts to which payments 
are made, such as the individual's bank account number and the 
financial institution routing and transit number; information about an 
individual's payments received from the United States, including the 
type of payment received and the federal agency responsible for 
authorizing the payment; information related to the cancellation or 
suspension of an individual's Direct Express[supreg] debit card \4\ by 
Fiscal Service's financial agent; and information provided by an 
individual regarding a hardship due to a remote geographic location or 
about his or her inability to manage a bank account or prepaid debit 
card due to mental impairment.
---------------------------------------------------------------------------

    \4\ Direct Express[supreg] is a registered service mark of the 
Bureau of the Fiscal Service, U.S. Department of the Treasury.
---------------------------------------------------------------------------

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained (or by his or her authorized representative), 
other persons who electronically authorize payments from the Federal 
Government, federal agencies responsible for authorizing payments, 
federal agencies responsible for disbursing payments, Treasury 
financial agents, Treasury fiscal agents that process Direct Deposit 
enrollment applications, and contractors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (2) A federal, state, or local agency, maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (3) Foreign governments in accordance with formal or informal 
international agreements;
    (4) Authorized federal and non-federal entities for use in approved 
computer matching efforts, limited to those data elements considered 
necessary in making a determination of eligibility under particular 
benefit programs administered by those agencies or entities, to improve 
program integrity, and to collect debts and other monies owed to those 
agencies or entities or to the Fiscal Service;
    (5) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) Fiscal agents, financial agents, financial institutions, and 
contractors for the purposes of: (a) Processing Direct Deposit 
enrollment applications, including, but not limited to, processing 
Direct Deposit enrollment forms and implementing programs related to 
Direct Deposit; investigating and rectifying possible erroneous 
information; creating and reviewing statistics to improve the quality 
of services provided; conducting debt collection services for debts 
arising from Direct Deposit activities; or developing, testing and 
enhancing computer systems; and (b) processing waivers from the 
requirement to receive payments electronically, including, but not 
limited to, processing automatic waivers and applications for waivers, 
as well as implementing the waivers; investigating and rectifying 
possible erroneous information or fraud; creating and reviewing 
statistics to improve the quality of services provided; or developing, 
testing and enhancing computer systems;
    (8) Federal agencies, their agents, and contractors for the 
purposes of facilitating the processing of Direct Deposit enrollment 
applications and the implementation of programs related to Direct 
Deposit;

[[Page 11788]]

    (9) Federal agencies, their agents and contractors, credit bureaus, 
and employers of individuals who owe delinquent debt for the purpose of 
garnishing wages, only when the debt arises from the unauthorized or 
improper use of the Direct Deposit program. The information will be 
used for the purpose of collecting such debt through offset, 
administrative wage garnishment, referral to private collection 
agencies, litigation, reporting the debt to credit bureaus, or for any 
other authorized debt collection purpose;
    (10) Financial institutions, including banks and credit unions, for 
the purpose of disbursing payments and/or investigating the accuracy of 
information required to complete transactions using Direct Deposit and 
for administrative purposes, such as resolving questions about a 
transaction;
    (11) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906;
    (12) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (13) Federal agencies, state agencies, and local agencies for tax 
purposes;
    (14) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (15) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (16) Consumer reporting agencies, as defined by the Fair Credit 
Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of a delinquent 
debt; and
    (17) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, Social Security number, telephone 
number, transaction identification number, or other alpha/numeric 
identifying information.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .006--Direct Deposit 
Enrollment Records.
Treasury/Fiscal Service .008

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .008--
Mailing List Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 
Pennsy Drive, Warehouse ``E'', Landover, MD 20785, or its fiscal or 
financial agents at various locations. The addresses of the fiscal or 
financial agents may be obtained by contacting the System Manager 
below.

SYSTEM MANAGER(S):
    Chief Disbursing Officer, Assistant Commissioner, Payment 
Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse 
``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3332; 
Title XII of the Dodd-Frank Wall Street Reform and Consumer Protection 
Act (Pub. L. 111-203, Jul. 21, 2010).

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
about low to moderate income individuals, who are more likely to be 
unbanked or under-banked, and who could potentially receive federal tax 
refund payments. The records are used to send letters to individuals 
informing them of the benefits of electronic payments and Treasury-
recommended account options for receiving payments electronically. 
Without the information, Fiscal Service and its fiscal or financial 
agents and contractors would not be able to directly

[[Page 11789]]

notify prospective payment recipients about the benefits of electronic 
payments and the Treasury-recommended account options for the receipt 
of federal payments electronically.
    The information will also be used to study the effectiveness of 
offering account options to individuals for the purpose of receiving 
federal payments. To study program efficacy, Fiscal Service may use its 
mailing list records to collect aggregate statistical information on 
the success and benefits of direct mail and the use of commercial 
database providers.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Low- to moderate-income individuals, who are more likely to be 
unbanked or underbanked, who could potentially receive federal tax 
refund payments, and whose names and addresses are included on mailing 
lists purchased from commercial providers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records may contain identifying information, such as an 
individual's name(s) and address.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by commercial database 
providers based on publicly available information.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) The U.S. Department of Justice (``DOJ'') for its use in 
providing legal advice to the Department or in representing the 
Department in a proceeding before a court, adjudicative body, or other 
administrative body before which the Department is authorized to 
appear, where the use of such information by the DOJ is deemed by the 
Department to be relevant and necessary to the litigation, and such 
proceeding names as a party or interests: (a) The Department or any 
component thereof; (b) any employee of the Department in his or her 
official capacity; (c) any employee of the Department in his or her 
individual capacity where DOJ has agreed to represent the employee; or 
(d) the United States, where the Department determines that litigation 
is likely to affect the Department or any of its components;
    (2) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (3) Fiscal agents, financial agents, and contractors for the 
purpose of mailing information to individuals about the benefits of 
electronic federal payments and Treasury-recommended account options 
for receipt of federal payments electronically, including, but not 
limited to, processing direct mail or performing other marketing 
functions; and creating and reviewing statistics to improve the quality 
of services provided;
    (4) Federal agencies, their agents and contractors for the purposes 
of implementing and studying options for encouraging current and 
prospective federal payment recipients to receive their federal 
payments electronically;
    (5) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906;
    (6) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (7) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violations or enforcing 
or implementing a statute, rule, regulation, order, or license, when a 
record, either on its face or in conjunction with other information, 
indicates a violation or potential violation of law, which includes 
criminal, civil, or regulatory violations and such disclosure is proper 
and consistent with the official duties of the person making the 
disclosure;
    (8) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (10) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (11) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach; and
    (12) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by name, address, or other alpha/numeric 
identifying information.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including

[[Page 11790]]

the use of passwords and sign-on protocols, which are periodically 
changed. Only employees whose official duties require access are 
allowed to view, administer, and control these records. Copies of 
records maintained on computer have the same limited access as paper 
records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .008--Mailing List Records.
Treasury/Fiscal Service .009

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .009--
Delegations and Designations of Authority for Disbursing Functions

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Kansas City Regional Financial Center, Bureau of the Fiscal 
Service, U.S. Department of the Treasury, 4241 NE 34th Street, Kansas 
City, MO 64117.

SYSTEM MANAGER(S):
    Chief Disbursing Officer, Assistant Commissioner, Payment 
Management, Bureau of the Fiscal Service, 3201 Pennsy Drive, Warehouse 
``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 3321, 3325.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
from federal agencies that are requesting disbursement of domestic and 
international payments to its recipients. The information is collected 
and maintained to ensure that only properly authorized Federal 
Government personnel are able to engage in the process of disbursing a 
payment.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Heads of Agencies, Certifying Officers, designated agents, and 
other federal employees designated to perform specific disbursement-
related functions.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records are maintained on the designation or removal of individuals 
to act in a specified capacity pursuant to a proper authorization.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by government 
departments and agencies requiring services of the Department for 
issuance and payment of Treasury checks.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Banking institutions, Federal Reserve Banks, and government 
agencies for verification of information on authority of individuals to 
determine propriety of actions taken by such individuals;
    (2) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (3) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (4) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (5) Foreign governments in accordance with formal or informal 
international agreements;
    (6) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (7) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (8) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (9) Contractors for the purpose of processing personnel and 
administrative records;
    (10) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (11) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;

[[Page 11791]]

    (12) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906; and
    (13) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .010--Records of Accountable 
Officers' Authority With Treasury.
Treasury/Fiscal Service .010

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .010--Pre-
complaint Counseling and Complaint Activities.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 
Third Street, Parkersburg, WV 26106-1328.

SYSTEM MANAGER(S):
    Director, Equal Employment Opportunity & Diversity, Bureau of the 
Fiscal Service, 200 Third Street, Parkersburg, WV 26106-1328.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7154; 42 U.S.C. 200e-16; Executive Order 11478; and 5 CFR 
part 713.

PURPOSE(S) OF THE SYSTEM:
    The system is used for the investigation of complaints of 
discrimination on the basis of race, color, national origin, sex, age, 
retaliation/reprisal and disability. In addition, the system contains 
case files developed in investigating complaints and in reviewing 
actions within Fiscal Service to determine if it conducted programs and 
activities in compliance with the federal laws. The system also 
contains annual and bi-annual statistical data submitted to and used by 
the Fiscal Service.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees seeking services of EEO Counselors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Monthly pre-complaint activity reports from all Fiscal Service 
facilities.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by monthly 
submissions by financial centers and headquarters.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (2) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (3) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (4) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (5) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (6) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (7) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a

[[Page 11792]]

result of the suspected or confirmed breach there is a risk of harm to 
individuals, the Department of the Treasury and/or Fiscal Service 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (8) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (9) Contractors for the purpose of processing personnel and 
administrative records; and
    (10) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by employee name and date of receipt.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .012--Pre-complaint 
Counseling and Complaint Activities.
Treasury/Fiscal Service .011

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .011--
Gifts to the United States

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 
Third Street, Parkersburg, WV 26106-1328.

SYSTEM MANAGER(S):
    Director, Reporting and Analysis Division, Reporting and Analysis 
Branch 2, Bureau of the Fiscal Service, 200 Third Street, Parkersburg, 
WV 26106-1328.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3113.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
to document donors' gifts to the United States Government.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Donors of inter vivos and testamentary gifts to the United States.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence, copies of wills and court proceedings, and other 
material related to gifts to the United States.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by individuals, 
executors, administrators and other involved persons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Fiscal agents, financial agents, financial institutions, and 
contractors for the purpose of performing fiscal or financial services, 
including, but not limited to, processing payments, investigating and 
rectifying possible erroneous reporting information, creating and 
reviewing statistics to improve the quality of services provided, or 
developing, testing and enhancing computer systems;
    (2) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (3) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this

[[Page 11793]]

system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (4) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (5) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906;
    (6) The news media and the public, with the approval of the Chief 
Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information, when 
disclosure is necessary to preserve confidence in the integrity of the 
Fiscal Service, or when disclosure is necessary to demonstrate the 
accountability of the Fiscal Service's officers, employees, or 
individuals covered by the system, except to the extent the Chief 
Privacy Officer determines that release of the specific information in 
the context of a particular issue would constitute an unwarranted 
invasion of personal privacy;
    (7) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (8) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (9) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (10) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (11) Authorized federal and non-federal entities for use in 
approved computer matching efforts, limited to those data elements 
considered necessary in making a determination of eligibility under 
particular benefit programs administered by those agencies or entities, 
to improve program integrity, and to collect debts and other monies 
owed to those agencies or entities or to the Fiscal Service; and
    (12) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name of donor.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .013--Gifts to the United 
States.
Treasury/Fiscal Service .012

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .012--Debt 
Collection Operations System.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Records are located throughout the United States at Bureau of the 
Fiscal Service operations centers, Federal Records Centers, Federal 
Reserve Banks acting as Treasury's fiscal agents, and financial 
institutions acting as Treasury's financial agents. Addresses may be 
obtained from system managers.

SYSTEM MANAGER(S):
    System Manager, Debt Management Services, Bureau of the Fiscal 
Service, 3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Claims Collection Act of 1966 (Pub. L. 89-508), as amended 
by the Debt Collection Act of 1982 (Pub. L. 97-365, as amended); 
Deficit Reduction Act of 1984 (Pub. L. 98-369, as amended); Debt 
Collection Improvement Act of 1996 (Pub. L. 104-134, sec. 31001); 
Taxpayer Relief Act of 1997 (Pub. L. 105-34); Internal Revenue Service 
Restructuring and Reform Act of 1998 (Pub. L. 105-206); Improper 
Payments Information Act of 2002 (Pub. L. 107-300); Recovery Audit Act 
of 2002 (Pub. L. 107-107; Section 831; 115 Stat. 1186); Improper 
Payments Elimination and

[[Page 11794]]

Recovery Act of 2010 (Pub. L. 111-204); Improper Payments Elimination 
and Recovery Improvement Act of 2012 (Pub. L. 112-248); 26 U.S.C. 6402; 
26 U.S.C. 6331; 31 U.S.C. chapter 37 (Claims), subchapter I (General) 
and subchapter II (Claims of the U.S. Government); 31 U.S.C. 3321 note.

PURPOSE(S) OF THE SYSTEM:
    The purpose of this system is to maintain records about individuals 
who owe current receivable(s) or delinquent debt(s) to the United 
States or to any person for whom the United States is authorized by 
statute to collect for the benefit of such person, through one or more 
of its departments or agencies, or to states, including past due 
support enforced by states. The information contained in the records is 
maintained for the purpose of taking action to facilitate the 
collection or resolution of the debt(s) using various methods, 
including, but not limited to, requesting repayment of the debt orally 
or in writing; offset or levy of federal or state payments; 
administrative wage garnishment; referral to collection agencies or for 
litigation; or other collection or resolution methods authorized or 
required by law. The information is also maintained for the purpose of 
providing collection information about the debt to the agency 
collecting the debt, so that debtors can access information to resolve 
their debt, and to provide statistical information on debt collection 
operations. The information is also maintained for the purpose of 
testing and developing enhancements to: The computer systems which 
contain the records; and operations or business processes used to 
collect or resolve debts. The information is also maintained for the 
purpose of data analysis related to improving government-wide efforts 
to resolve and/or collect current receivables and delinquent debts owed 
to federal and/or state agencies. The information is also maintained 
for the purpose of resolving delinquent debts owed by debtors who are 
ineligible for federally funded programs until the delinquency is 
resolved, or for identifying, preventing, or recouping improper 
payments to individuals who owe obligations to federal and/or state 
agencies.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who may owe current receivables or delinquent debts 
(collectively ``debts'') to: (a) The United States, through one or more 
of its departments and agencies; or (b) states, territories or 
commonwealths of the United States, or the District of Columbia 
(hereinafter collectively referred to as ``States'').

CATEGORIES OF RECORDS IN THE SYSTEM:
    Debt records containing information about the debtor(s), the type 
of debt, the governmental entity to which the debt is owed, and the 
debt collection tools utilized to collect the debt. The records may 
contain identifying information, such as: (a) Debtor name(s) and 
taxpayer identifying number(s) (i.e., Social Security number or 
employer identification number); (b) debtor contact information, such 
as work and home address, email address, or work, home or cellular 
telephone numbers; (c) contact information for the debtor's authorized 
third party representative(s); (d) information concerning the financial 
status of the debtor and his/her household, including income, assets, 
liabilities or other financial burdens, and any other resources from 
which the debt may be recovered; and (e) name of employer or employer 
contact information. Debts may include taxes, loans, assessments, 
fines, fees, penalties, overpayments, advances, extensions of credit 
from sales of goods or services, or other amounts of money or property 
owed to, or collected by, the Federal Government or a State, including 
past due support which is being enforced by a State.
    The records also may contain information about: (a) The debt, such 
as the original amount of the debt, the debt account number, the date 
the debt originated, the amount of the delinquency or default, the date 
of delinquency or default, basis for the debt, amounts accrued for 
interest, penalties, and administrative costs, proof of debt 
documentation, or payments on the account; (b) actions taken to collect 
or resolve the debt, such as copies of demand letters or invoices, 
information prepared for the purpose of referring the debt to private 
collection agencies or the United States Department of Justice, 
recordings of telephone calls and computer activity related to the 
collection and resolution of debt, collectors' notes regarding 
telephone or other communications related to the collection or 
resolution of the debt, copies of administrative wage garnishment 
orders, due process notices, hearing requests, and hearing decisions, 
payment or compromise agreements; (c) other relevant information, 
including orders for military service, prison records, bankruptcy 
notices, medical records, or other correspondence with the debtor; and 
(d) the referring or governmental agency that is collecting or owed the 
debt, such as name, telephone number, and address of the agency 
contact.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by: The individual on whom 
the record is maintained; Federal and state agencies to which the debt 
is owed; Federal agencies and other entities that employ the individual 
or have information concerning the individual's employment or financial 
resources; Federal and State agencies issuing payments; collection 
agencies; locator and asset search companies, credit bureaus, and other 
database vendors; Federal, State or local agencies furnishing 
identifying information and/or debtor address information; and/or 
public documents.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (2) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Any federal agency, State or local agency, or their agents or 
contractors, including private collection agencies:
    (a) To facilitate the collection of debts through the use of any 
combination of various debt collection methods required or authorized 
by law, including, but not limited to:
    (i) Request for repayment by telephone or in writing;
    (ii) Negotiation of voluntary repayment or compromise agreements;

[[Page 11795]]

    (iii) Offset or levy of Federal or State payments, which may 
include the disclosure of information contained in the records for the 
purpose of providing the debtor with appropriate notice or to otherwise 
comply with prerequisites, to facilitate voluntary repayment in lieu of 
offset or levy, to provide information to the debtor to understand what 
happened to the payment, or to otherwise effectuate the offset or levy 
process;
    (iv) Referral of debts to private collection agencies, to Treasury-
designated debt collection centers, or for litigation;
    (v) Administrative and court-ordered wage garnishment;
    (vi) Debt sales;
    (vii) Publication of names and identities of delinquent debtors in 
the media or other appropriate places; or
    (viii) Any other debt collection method authorized by law;
    (b) To conduct computerized comparisons to locate Federal or State 
payments to be made to debtors;
    (c) To conduct computerized comparisons to locate employers of, or 
obtain taxpayer identifying numbers or other information about, an 
individual for debt collection purposes;
    (d) To collect a debt owed to the United States through the offset 
of payments made by States;
    (e) To account or report on the status of debts for which such 
entity has a legitimate use for the information in the performance of 
official duties;
    (f) For the purpose of denying Federal financial assistance in the 
form of a loan or loan insurance or guaranty to an individual who owes 
delinquent debt to the United States or who owes delinquent child 
support that has been referred to Fiscal Service for collection by 
administrative offset;
    (g) To develop, enhance and/or test database, matching, 
communications, or other computerized systems which facilitate debt 
collection processes;
    (h) To conduct data analysis which facilitates processes related to 
the collection or resolution of debts owed to Federal and/or State 
agencies; or
    (i) For any other appropriate debt collection purpose.
    (5) The Department of Defense, the U.S. Postal Service, or other 
Federal agency for the purpose of conducting an authorized computer 
matching program in compliance with the Privacy Act of 1974, as 
amended, to identify and locate individuals receiving Federal payments 
including, but not limited to, salaries, wages, or benefits, which may 
include the disclosure of information contained in the record(s) for 
the purpose of requesting voluntary repayment or implementing Federal 
employee salary offset or other offset procedures;
    (6) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (7) The Department of Justice or other federal agency:
    (a) When requested in connection with a legal proceeding, including 
a pending or threatened legal proceeding; or
    (b) To obtain concurrence in a decision to compromise, suspend, or 
terminate collection action on a debt;
    (8) The Internal Revenue Service in connection with reporting 
income from the cancellation of a debt;
    (9) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (10) Any individual or other entity who receives federal or state 
payments as a joint payee with a debtor for the purpose of providing 
notice of, and information about, offsets from such federal payments;
    (11) Any individual or entity:
    (a) To facilitate the collection and/or resolution of debts using 
any combination of various debt collection methods required or 
authorized by law, including, but not limited to:
    (i) Performing administrative and court-ordered wage garnishment;
    (ii) Reporting information to commercial or consumer credit 
bureaus;
    (iii) Conducting asset searches or locating debtors;
    (iv) Publishing names and identities of delinquent debtors in the 
media or other appropriate places; or
    (v) Selling debts;
    (b) For the purpose of denying federal financial assistance in the 
form of a loan or loan insurance or guaranty to an individual who owes 
delinquent debt to the United States or who owes delinquent child 
support that has been referred to the Fiscal Service for collection by 
administrative offset; or
    (c) For any other appropriate debt collection purpose;
    (12) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (13) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (14)(a) A Federal or State agency, its employees, agents (including 
contractors of its agents) or contractors; (b) fiscal or financial 
agent designated by the Fiscal Service or other Department of the 
Treasury bureau or office, including employees, agents or contractors 
of such agent; or (c) contractor of the Fiscal Service, for the purpose 
of identifying, preventing, or recouping improper payments to an 
applicant for, or recipient of, Federal funds, including funds 
disbursed by a state in a state-administered, Federally funded program; 
disclosure may be made to conduct computerized comparisons for this 
purpose;
    (15) Consumer reporting agencies (as defined by the Fair Credit 
Reporting Act, 5 U.S.C. 1681(f)) in accordance with 5 U.S.C. 
552a(b)(12) and 31 U.S.C. 3711(e), to encourage repayment of a 
delinquent debt; and
    (16) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically, or on paper in 
secure facilities in a locked drawer behind a locked door.

[[Page 11796]]

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by various combinations of identifiers, 
including but not limited to name, taxpayer identifying number (i.e., 
Social Security number or employer identification number), debt account 
number, offset trace number, payment trace number, telephone number or 
address.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .014--Debt Collection 
Operations System.
Treasury/Fiscal Service .013

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .013--
Collections Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 
Pennsy Drive, Warehouse ``E'', Landover, MD 20785. Records are also 
located throughout the United States at Federal Reserve Banks and 
financial institutions acting as Treasury's fiscal and financial 
agents. The addresses of the fiscal and financial agents may be 
obtained from the system manager below.

SYSTEM MANAGER(S):
    Assistant Commissioner, Revenue Collections Management, Bureau of 
the Fiscal Service, 3201 Pennsy Drive, Warehouse ``E'', Landover, MD 
20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 321; 31 U.S.C. chapter 33; 31 U.S.C. 3720.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
about individuals who electronically authorize payments to the Federal 
Government. The information contained in the records is maintained for 
the purpose of facilitating the collection and reporting of receipts 
from the public to the Federal Government and to minimize the financial 
risk to the Government and the public of unauthorized use of electronic 
payment methods. Examples of payment mechanisms authorized 
electronically include Automated Clearing House (ACH), check 
conversion, wire transfers, credit and debit cards, or stored value 
cards. Individuals may authorize payments using paper check conversion 
or internet-based systems through programs such as ``Pay.gov'' and 
``Electronic Federal Taxpayer Payment System'' or directly through 
their financial institution. The information also is maintained to:
    (a) Provide collections information to the federal agency 
collecting the public receipts;
    (b) Authenticate the identity of individuals who electronically 
authorize payments to the Federal Government;
    (c) Verify the payment history and eligibility of individuals to 
electronically authorize payments to the Federal Government;
    (d) Provide statistical information on collections operations;
    (e) Test and develop enhancements to the computer systems that 
contain the records; and
    (f) Collect debts owed to the Federal Government from individuals 
when the debt arises from the unauthorized use of electronic payment 
methods.
    Fiscal Service's use of the information contained in the records is 
necessary to process financial transactions while protecting the 
government and the public from financial risks that could be associated 
with electronic transactions. The records are collected and maintained 
to authenticate payers and their ability to pay, process payments 
through banking networks, and resolve after-the-fact accounting and 
reconciliation questions.
    In addition, the information contained in the covered records will 
be used for other purposes related to the processing of financial 
transactions, such as collection of statistical information on 
operations, development of computer systems, investigation of 
unauthorized or fraudulent activity related to electronic transactions, 
and the collection of debts arising out of such activity.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who electronically authorize payments to the Federal 
Government through the use of communication networks, such as the 
internet, via means such as ACH, check conversion, wire transfer, 
credit/debit cards, and/or stored value card.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Collections records containing information about individuals who 
electronically authorize payments to the Federal Government to the 
extent such records are covered by the Privacy Act of 1974, as amended. 
The records may contain identifying information, such as: An 
individual's name(s), taxpayer identifying number (i.e., Social 
Security number or employer identification number), home address, home 
telephone number, and email addresses (personal and work); an 
individual's employer's name, address, telephone number, and email 
address; an individual's date of birth and driver's license number; 
information about an individual's bank account(s) and other types of 
accounts from which payments

[[Page 11797]]

are made, such as financial institution routing and account number; 
credit and debit card numbers; information about an individual's 
payments made to or from the United States (or to other entities such 
as private contractors for the Federal Government), including the 
amount, date, status of payments, payment settlement history, and 
tracking numbers used to locate payment information; user name and 
password assigned to an individual; other information used to identify 
and/or authenticate the user of an electronic system to authorize and 
make payments, such as a unique question and answer chosen by an 
individual; and information concerning the authority of an individual 
to use an electronic system (access status) and the individual's 
historical use of the electronic system. The records also may contain 
information about the governmental agency to which payment is made and 
information required by such agency as authorized or required by law.
    The information contained in the records covered by Fiscal 
Service's system of records is necessary to process financial 
transactions while protecting the government and the public from 
financial risks that could be associated with electronic transactions. 
It is noted that the system covers records obtained in connection with 
various mechanisms that either are used currently or may be used in the 
future for electronic financial transactions. Not every transaction 
will require the maintenance of all of the information listed in this 
section. The categories of records cover the broad spectrum of 
information that might be connected to various types of transactions.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual on whom 
the record is maintained (or by his or her authorized representative), 
other persons who electronically authorize payments to the Federal 
Government, federal agencies responsible for collecting receipts, 
federal agencies responsible for disbursing and issuing federal 
payments, Treasury fiscal and financial agents that process 
collections, and commercial database vendors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (2) Commercial database vendors for the purposes of authenticating 
the identity of individuals who electronically authorize payments to 
the Federal Government, to obtain information on such individuals' 
payment or check writing history, and for administrative purposes, such 
as resolving a question about a transaction. For purposes of this 
notice, the term ``commercial database vendors'' means vendors who 
maintain and disclose information from consumer credit, check 
verification, and address databases;
    (3) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (4) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Fiscal agents, financial agents, financial institutions, and 
contractors for the purpose of performing fiscal or financial services, 
including, but not limited to, processing payments, investigating and 
rectifying possible erroneous reporting information, creating and 
reviewing statistics to improve the quality of services provided, 
conducting debt collection services, or developing, testing and 
enhancing computer systems;
    (6) Federal agencies, state agencies, and local agencies for tax 
purposes;
    (7) Federal agencies, their agents and contractors, credit bureaus, 
and employers of individuals who owe delinquent debt for the purpose of 
garnishing wages only when the debt arises from the unauthorized use of 
electronic payment methods. The information will be used for the 
purpose of collecting such debt through offset, administrative wage 
garnishment, referral to private collection agencies, litigation, 
reporting the debt to credit bureaus, or for any other authorized debt 
collection purpose;
    (8) Financial institutions, including banks and credit unions, and 
credit card companies for the purpose of collections and/or 
investigating the accuracy of information required to complete 
transactions using electronic methods and for administrative purposes, 
such as resolving questions about a transaction;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (10) Authorized federal and non-federal entities for use in 
approved computer matching efforts, limited to those data elements 
considered necessary in making a determination of eligibility under 
particular benefit programs administered by those agencies or entities, 
to improve program integrity, and to collect debts and other monies 
owed to those agencies or entities or to the Fiscal Service;
    (11) Unions recognized as exclusive bargaining representatives 
under 5 U.S.C. Chapter 71, arbitrators, and other parties responsible 
for the administration of the federal labor-management program if 
needed in the performance of their authorized duties;
    (12) A federal, State, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (13) Foreign governments in accordance with formal or informal 
international agreements;
    (14) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (15) Another Federal agency or Federal entity, when the Department 
of

[[Page 11798]]

the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (16) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906; and
    (17) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Debt information concerning a government claim against a debtor 
when the debt arises from the unauthorized use of electronic payment 
methods is also furnished, in accordance with 5 U.S.C. 552a(b)(12) and 
31 U.S.C. 3711(e), to consumer reporting agencies, as defined by the 
Fair Credit Reporting Act, 5 U.S.C. 1681(f), to encourage repayment of 
a delinquent debt.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by account number (such as financial 
institution account number or credit card account number), name 
(including an authentication credential, e.g., a user name), Social 
Security number, transaction identification number, or other alpha/
numeric identifying information.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
comply with the rules of the U.S. Department of the Treasury published 
in 31 CFR part 1, subpart C, Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on October 15, 2012 (77 FR 62602) as the Department of 
the Treasury, Financial Management Service .017--Collections Records.
Treasury/Fiscal Service .014

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .014--
United States Securities and Access.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 
Third Street, Parkersburg, WV 26106-1328; Bureau of the Fiscal Service, 
U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ``E'', 
Landover, MD 20785; the Federal Reserve Bank of Minneapolis, 90 
Hennepin Avenue, Minneapolis, MN 55401; and the Federal Reserve Bank of 
New York, East Rutherford Operations Center, 100 Orchard Street, East 
Rutherford, NJ 07073.

SYSTEM MANAGER(S):
    Assistant Commissioner, Retail Securities Services, Bureau of the 
Fiscal Service, 200 Third Street, Parkersburg, WV 26106-1328. For 
Federal Housing Administration (FHA) Debentures: Assistant 
Commissioner, Office of Fiscal Accounting Operations, 200 Third Street, 
Parkersburg, WV 26106-1328.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 31 U.S.C. 3101, et seq.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and used to 
identify and maintain all account and ownership data, both paper and 
electronic (internet based), on past and current purchases of Treasury 
securities. This includes, for example, U.S. Treasury bonds, notes, and 
bills; adjusted service bonds; armed forces leave bonds; and Federal 
Housing Administration debentures as well as savings-type securities 
including savings bonds, savings notes, definitive accrual, current 
income, and retirement-type savings securities. Information on 
transactions related to the inquiry and servicing of these Treasury 
securities is also collected and maintained. The collection of 
information allows Fiscal Service and its agents to issue and process 
Treasury securities, make payments, identify owners and their accounts, 
and other customer service related transactions.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Present and former owners of, subscribers to, claimants to, persons 
entitled to, and inquirers concerning United States savings-type 
securities and interest on securities, for example, United States 
savings bonds, savings notes, retirement plan bonds, and individual 
retirement bonds.
    Present and former owners of, subscribers to, claimants to, persons 
entitled to, and inquirers concerning United States Treasury securities 
(except savings-type securities) and interest on securities and such 
securities for which the Treasury acts as agents, for example, Treasury 
bonds, notes, and bills; adjusted service bonds; armed forces leave 
bonds; and Federal Housing Administration debentures.
    Individuals who provide information to create an account for the 
purchase of United States Treasury securities and

[[Page 11799]]

savings-type securities through the internet.

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Issuance: Records relating to registration, issuance, and 
correspondence in connection with issuance of United States Treasury 
securities and savings-type securities;
    (2) Holdings: Records of accounts for the purchase of United States 
securities. These records may include ownership and interest activity 
on registered or recorded United States Treasury securities and 
savings-type securities;
    (3) Transactions (redemptions, payments, reissues, transfers, and 
exchanges): Records which include securities transaction requests;
    (4) Claims: Records including correspondence concerning lost, 
stolen, destroyed, or mutilated United States Treasury securities and 
savings-type securities; and
    (5) Inquiries: Records of correspondence with individuals who have 
requested information concerning United States Treasury securities and 
savings-type securities.
    All of the above categories of records include records of FHA 
debentures in the Fiscal Accounting securities accounting system.
    All of the above categories of records include or may include the 
following types of personal information:
    (1) Personal identifiers (name, including previous name used; 
Social Security number; date of birth; physical and electronic 
addresses; telephone, fax, and pager numbers); and
    (2) Authentication aids (personal identification number, password, 
account number, shared-secret identifier, digitized signature, or other 
unique identifier).

RECORD SOURCE CATEGORIES:
    Information on records in this system is furnished by the 
individuals or their authorized representatives as listed in 
``Categories of Individuals'' and issuing agents for securities, is 
generated within the system itself, or, with their authorization, is 
derived from other systems of records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Agents or contractors of the Department for the purpose of 
administering the public debt of the United States;
    (2) Next-of-kin, voluntary guardian, legal representative or 
successor in interest of a deceased or incapacitated owner of 
securities and others entitled to the reissue, distribution, or payment 
for the purpose of assuring equitable and lawful disposition of 
securities and interest;
    (3) Any owner of United States Treasury securities or savings-type 
securities registered to two or more owners; or to the beneficiary of 
such securities registered in beneficiary form if acceptable proof of 
death of the owner is submitted;
    (4) Federal agencies, state agencies, and local agencies for tax 
purposes;
    (5) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (6) Foreign governments in accordance with formal or informal 
international agreements;
    (7) The Department of Veterans Affairs and selected veterans' 
publications for the purpose of locating owners or other persons 
entitled to undeliverable bonds held in safekeeping by the Department;
    (8) The Department of Veterans Affairs when it relates to the 
holdings of Armed Forces Leave Bonds, to facilitate the redemption or 
disposition of these securities;
    (9) Other federal agencies to effect salary or administrative 
offset for the purpose of collecting debts;
    (10) A consumer-reporting agency, including mailing addresses 
obtained from the Internal Revenue Service, to obtain credit reports;
    (11) A debt collection agency, including mailing addresses obtained 
from the Internal Revenue Service, for debt collection services;
    (12) Contractors conducting Treasury-sponsored surveys, polls, or 
statistical analyses relating to the marketing or administration of the 
public debt of the United States;
    (13) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (14) A court, magistrate, mediator or administrative tribunal in 
the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (15) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (16) Other federal agencies, through computer matching, information 
on individuals owing debts to the Fiscal Service for the purpose of 
determining whether the debtor is a federal employee or retiree 
receiving payments that may be used to collect the debt through 
administrative or salary offset;
    (17) Requesting federal agencies, through computer matching under 
approved agreements limiting the information to that which is relevant 
in making a determination of eligibility for federal benefits 
administered by those agencies, information on holdings of United 
States Treasury securities and savings-type securities;
    (18) Other federal agencies through computer matching, information 
on individuals with whom the Fiscal Service has lost contact, for the 
purpose of utilizing letter forwarding services to advise these 
individuals that they should contact the Fiscal Service about returned 
payments and/or matured, unredeemed securities;
    (19) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (20) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably

[[Page 11800]]

necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach;
    (21) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity;
    (22) ``Consumer reporting agencies'' \5\ to aid in the collection 
of outstanding debts owed to the Federal Government. After the 
prerequisites of 31 U.S.C. 3711 have been followed, the Fiscal Service 
may disclose information necessary to establish the identity of the 
individual responsible for the claim, including name, address, and 
taxpayer identification number; the amount, status, and history of the 
claim; and the agency or program under which the claim arose; and
---------------------------------------------------------------------------

    \5\ ``Consumer reporting agency'' is defined in 31 U.S.C. 
3701(a)(3).
---------------------------------------------------------------------------

    (23) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information can be retrieved alphabetically by name, address, and 
period of time the security was issued, by bond serial numbers, other 
assigned identifier, or, in some cases, numerically by taxpayer 
identification number. In the case of securities, except Series G 
savings bonds registered in more than one name, information relating to 
those securities can be retrieved only by the names, or, in some cases, 
by the taxpayer identification number of the registrants, primarily the 
registered owners or first-named co-owners. In the case of gift bonds 
inscribed with the taxpayer identification number of the purchaser, 
bonds are retrieved under that number or by bond serial number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

Appendix of Treasury Retail Securities sites:
    This appendix lists the mailing addresses and telephone number of 
the places that individuals may contact to inquire about their 
securities accounts maintained in Treasury Direct or the Legacy Holding 
System. The toll-free telephone number 1-844-284-2676 is used to reach 
all the locations. Customers may also view information on the 
TreasuryDirect website at www.TreasuryDirect.gov.
    For Series EE and Series I Bonds:
    Treasury Retail Securities Services Site, P.O. Box 214, 
Minneapolis, MN 55480-0214.
    For Series HH and Series H Bonds:
    Treasury Retail Securities Services Site, P.O. Box 2186, 
Minneapolis, MN 55480-2816.
    For all other Series:
    Treasury Retail Securities Services Site, P.O. Box 9150, 
Minneapolis, MN 55480-9150.
    For TreasuryDirect:
    Treasury Retail Securities Site, P.O. Box 7015, Minneapolis, MN 
55480-9150.
    For Legacy Holding System:
    Retail Securities Services, Bureau of the Fiscal Service, 200 Third 
Street, Parkersburg, WV 26106-1328.
    For FHA Debentures:
    Fiscal Accounting Office, Special Investments Branch, Bureau of the 
Fiscal Service, P.O. Box 396, 200 Third Street, Parkersburg, WV 26106-
1328.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .002--United States Savings-
Type Securities, Department of the Treasury, Bureau of the Public Debt 
.003--United States Securities (Other than Savings-Type Securities) and 
Department of the Treasury, Bureau of the Public Debt .008--Retail 
Treasury Securities Access Application.
Treasury/Fiscal Service .015

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .015--
Physical Access Control System.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    All Bureau of the Fiscal Service, U.S. Department of the Treasury, 
locations.

SYSTEM MANAGER(S):
    Assistant Commissioner, Information and Security Services, Bureau 
of the Fiscal Service, 320 Avery Street, Parkersburg, WV 26106-1328.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 321; 41 CFR 101-20.103.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
to allow the Fiscal Service to control and verify access to all Fiscal 
Service facilities.

[[Page 11801]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All Fiscal Service employees, employees of contractors or service 
companies, and visitors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Every individual with access to Fiscal Service facilities 
controlled by the Physical Access Control System (``PACS'') has a 
personal record stored in the PACS database. This record contains the 
individual's full legal name, date of birth, height, weight, eye/hair 
color, digital color photograph, federal agency smart credential 
number, and their door access profile. When an access card is presented 
at a reader, a record of the access is created on the PACS database. 
This record contains the individual's name, date/time, door/location 
scanned, and whether the access was granted or denied.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by the individual 
concerned, his/her supervisor, or an official of the individual's firm 
or agency.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (2) A federal, state, or local agency maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (3) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (4) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (5) Unions recognized as exclusive bargaining representatives under 
5 U.S.C. Chapter 71, arbitrators, and other parties responsible for the 
administration of the federal labor-management program if needed in the 
performance of their authorized duties;
    (6) Contractors for the purpose of processing personnel and 
administrative records;
    (7) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (8) The Office of Personnel Management, the Merit System Protection 
Board, the Equal Employment Opportunity Commission, and the Federal 
Labor Relations Authority upon authorized request;
    (9) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (10) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (11) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906; and
    (12) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information on individuals can be retrieved by name or card number 
or other assigned identifier such as biometric or biographic 
information.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must

[[Page 11802]]

follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .004--Controlled Access 
Security System.
Treasury/Fiscal Service .016

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .016--
Health Unit Records

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 
Third Street, Parkersburg, WV 26106-1328; Bureau of the Fiscal Service, 
U.S. Department of the Treasury, 320 Avery Street, Parkersburg, WV 
26106-1328; and Bureau of the Fiscal Service, U.S. Department of the 
Treasury, 3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

SYSTEM MANAGER(S):
    Assistant Commissioner, Office of Management, Bureau of the Fiscal 
Service, 3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 7901; 29 U.S.C. 2613.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
to document an individual's utilization on a voluntary basis of health 
services provided under the Federal Employee Health Services Program at 
the health unit at the Fiscal Service and to document employees' 
requests for Family Medical Leave Act (``FMLA'') leave in Parkersburg, 
West Virginia or Hyattsville, Maryland. Data is necessary to ensure: 
Proper evaluation, diagnosis, treatment, and referral to maintain 
continuity of care; a medical history of care received by the 
individual; planning for further care of the individual; a means of 
communication among health care members who contribute to the 
individual's care; a legal document of health care rendered; and is a 
tool for evaluating the quality of health care rendered; and for 
assessing employees' requests for FMLA leave.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Fiscal Service employees who receive services under the Federal 
Employee Health Services Program from the Fiscal Service health units 
in Parkersburg, West Virginia or Hyattsville, MD, or who submit medical 
documentation in support of their requests for sick leave or leave 
under the FMLA;
    (2) Federal employees of other organizations who receive services 
under the Federal Employee Health Services Program from the Fiscal 
Service health units in Parkersburg, West Virginia or Hyattsville, 
Maryland; and
    (3) Non-federal individuals working in or visiting the buildings, 
who may receive emergency treatment from the Fiscal Service health unit 
in Parkersburg, West Virginia or Hyattsville, Maryland.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system is comprised of records developed as a result of an 
individual's utilization of services provided under the Federal 
Employee Health Services Program or provided in support of employees' 
requests for FMLA leave. These records contain information such as: 
Examination, diagnostic, assessment and treatment data; laboratory 
findings; nutrition and dietetic files; nursing notes; immunization 
records; CPR training; first aider: Names, Social Security number, date 
of birth, addresses, and telephone numbers of individual; name, 
address, and telephone number of individual's physician; name, address, 
and telephone number of hospital; name, address, and telephone number 
of emergency contact; and information obtained from the individual's 
physician(s); medical documents related to employees' requests for FMLA 
leave, and record of requested accesses by any Fiscal Service employee 
(other than health unit personnel) who has an official need for the 
information.
    Note: This system does not cover records related to counseling for 
drug, alcohol, or other problems covered by the system of records 
notice Treasury/Fiscal Service .006--Employee Assistance Records. 
Medical records relating to a condition of employment or an on-the-job 
occurrence are covered by the Office of Personnel Management's system 
of records notice OPM/GOVT-10--Employee Medical File System Records.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies; laboratory reports and test results; health unit 
physicians, nurses, and other medical technicians who have examined, 
tested, or treated the individual; the individual's personal physician; 
other federal employee health units; and other federal agencies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Medical personnel under a contract agreement with the Fiscal 
Service;
    (2) A federal, state, or local public health service agency as 
required by applicable law, concerning individuals who have contracted 
certain communicable diseases or conditions. Such information is used 
to prevent further outbreak of the disease or condition;
    (3) Appropriate federal, state, or local agencies responsible for 
investigation of an accident, disease, medical condition, or injury as 
required by pertinent legal authority;
    (4) A federal agency responsible for administering benefits 
programs in connection with a claim for benefits filed by an employee;
    (5) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (6) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (7) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such

[[Page 11803]]

agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department of the Treasury's and/or Fiscal 
Service's efforts to respond to the suspected or confirmed breach or to 
prevent, minimize, or remedy such harm;
    (8) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (9) Fiscal Service employees who have a need to know the 
information in order to assess employees' requests for FMLA leave;
    (10) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906;
    (11) Contractors for the purpose of processing personnel and 
administrative records; and
    (12) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name or other assigned 
identifier of the individual to whom they pertain.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in a secured database. Medical 
personnel under a contract agreement who have access to these records 
are required to maintain adequate safeguards with respect to such 
records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .006--Health Service Program 
Records.
Treasury/Fiscal Service .017

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .017--Do 
Not Pay Payment Verification Records.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 
Pennsy Drive, Warehouse ``E'', Landover, MD 20785. Records are also 
located throughout the United States at Fiscal Service operations 
centers, Federal Records Centers, Federal Reserve Banks acting as 
Treasury's fiscal agents, and financial institutions acting as 
Treasury's financial agents. The specific address for each of the 
aforementioned locations may be obtained upon request.

SYSTEM MANAGER(S):
    Director, Do Not Pay Business Center, Bureau of the Fiscal Service, 
3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Improper Payments Elimination and Recovery Improvement Act of 2012, 
31 U.S.C. 3321 note, Public Law 112-248; the Improper Payments 
Elimination and Recovery Act of 2010, Public Law 111-204; E.O. 13520 
(Reducing Improper Payments and Eliminating Waste in Federal Programs), 
74 FR 62201; OMB Memorandum M-12-11 (Reducing Improper Payment through 
the ``Do Not Pay List'', April 12, 2012; OMB Memorandum M-13-20 
(Protecting Privacy while Reducing Improper Payments with the Do Not 
Pay Initiative); Presidential Memorandum on Enhancing Payment Accuracy 
through a ``Do Not Pay List'' (June 18, 2010).

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
to assist federal agencies in verifying that individuals are eligible 
to receive federal payments by allowing the Department of the Treasury/
Fiscal Service to collect, maintain, analyze, and disclose records that 
will assist federal agencies in identifying, preventing, and recovering 
payment error, waste, fraud, and abuse within federal spending, as 
required by the Improper Payments Elimination and Recovery Improvement 
Act.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    (1) Individuals who have applied for or are receiving payments 
(including contract, grant, benefit or loan payments) disbursed by any 
federal agency, its agents or contractors;
    (2) Individuals declared ineligible to participate in federal 
procurement programs or to receive certain federal loans, assistance, 
and/or benefits as a result of an exclusion or disqualification action;
    (3) Individuals declared ineligible to participate in federal 
health care programs or to receive federal assistance and/or benefits 
as a result of an exclusion action;
    (4) Individuals who are barred from entering the United States;
    (5) Individuals in bankruptcy proceedings or individuals who have 
declared bankruptcy;
    (6) Individuals who are, or have been, incarcerated and/or 
imprisoned;
    (7) Individuals who are in default or delinquent status on loans, 
judgment debt, or rural development and farm services programs provided 
through federal agencies responsible for administering federally-funded 
programs;
    (8) Individuals who owe non-tax debts to the United States;

[[Page 11804]]

    (9) Individuals who owe debts to states, where the state has 
submitted the debt to the Fiscal Service for offset; and
    (10) Individuals conducting, or attempting to conduct, transactions 
at or through a financial institution where the financial institution 
has identified, knows, suspects, or has reason to suspect that: (a) The 
transaction involves funds originating from illegal activities; (b) the 
purpose of the transaction is to hide or disguise funds or assets, or 
attempt to hide or disguise funds or assets, originating from illegal 
activities as part of a plan to violate or evade any law or regulation 
or to avoid any transaction reporting requirement under federal law; or 
(c) the transaction is illegal in nature or is not the type of 
transaction in which the particular individual would normally be 
expected to engage, and the financial institution knows of no 
reasonable explanation for the transaction after examining the 
available facts, including the background and possible purpose of the 
transaction.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The records in this system contain information that will assist 
federal agencies to identify and prevent payment error, waste, fraud, 
and abuse within federal spending. The records contain information 
about intended or actual payees or recipients of federal payments, 
including information about financial assets, including income, wages, 
and bank accounts into which payments are made, and other information 
to assist federal agencies in making eligibility determinations 
regarding applicants for and recipients of payments from the Federal 
Government.
    The records may contain the following information:
    (1) Name(s), including aliases and surnames;
    (2) State and federal taxpayer identification number (TIN), Social 
Security number (SSN), employer identification number (EIN), individual 
taxpayer identification number (ITIN), taxpayer identification number 
for pending U.S. adoptions (ATIN), and preparer taxpayer identification 
number (PTIN));
    (3) Date of birth;
    (4) Home and work address;
    (5) Driver's license information and other information about 
licenses issued to an individual by a governmental entity;
    (6) Home, work, and mobile telephone numbers;
    (7) Personal and work email addresses;
    (8) Income;
    (9) Employer information;
    (10) Assets and bank account information, including account number 
and financial institution routing and transit number;
    (11) Other types of accounts to which payments are made, including 
account numbers and identifiers (e.g., financial institution routing 
number, account number, credit card number, and information related to 
pre-paid debit cards);
    (12) Tracking numbers used to locate payment information;
    (13) Loan information, such as borrower identification (``ID'') 
number and ID type, case number, agency code, and type code;
    (14) Incarceration information, such as inmate status code, date of 
conviction, date of confinement, and release date;
    (15) Information about legal judgments;
    (16) Data Universal Numbering System (``DUNS'') numbers;
    (17) Information about non-tax debts owed to the United States; and
    (18) Information about debts owed to state agencies.

RECORD SOURCE CATEGORIES:
    Information in this system is provided by the individual (or an 
authorized representative) to whom the record pertains, federal 
agencies that authorize payments or issue payments with federal funds, 
Treasury fiscal and financial agents who work with data in this system, 
and commercial database vendors. The system may contain information 
about an individual from more than one source, and this information may 
vary, depending on the source that provided it.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows: \6\
---------------------------------------------------------------------------

    \6\ This system contains records that are collected by the 
Fiscal Service and other federal agencies. Notwithstanding the 
routine uses listed in this system of records, Federal law may 
further limit how records may be used, and the Fiscal Service may 
agree to additional limits on disclosure for some data through a 
written agreement with the entity that supplied the information. As 
such, the routine uses listed in this system of records may not 
apply to every data set in the system. To identify which routine 
uses apply to specific data sets, visit https://fiscal.treasury.gov/dnp/privacy-program.html.
---------------------------------------------------------------------------

    (1) (a) A federal agency, its employees, agents (including 
contractors of its agents) or contractors; (b) a fiscal or financial 
agent designated by the Fiscal Service, its predecessors, or other 
Department bureau or office, including employees, agents or contractors 
of such agent; or (c) a Fiscal Service contractor, for the purpose of 
identifying, preventing, or recouping improper payments to an applicant 
for, or recipient of, federal funds;
    (2) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (3) (a) a federal agency, its employees, agents (including 
contractors of its agents) or contractors; (b) a fiscal or financial 
agent designated by the Fiscal Service, its predecessors, or other 
Department bureau or office, including employees, agents or contractors 
of such agent; or (c) a Fiscal Service contractor, to initiate an 
investigation, or during the course of an investigation, and to the 
extent necessary, obtain information supporting an investigation 
pertinent to the elimination of systemic fraud, waste, and abuse within 
federal programs;
    (4) (a) a federal agency, its employees, agents (including 
contractors of its agents) or contractors; (b) a fiscal or financial 
agent designated by the Fiscal Service, its predecessors, or other 
Department bureau or office, including employees, agents or contractors 
of such agent; or (c) a Fiscal Service contractor for the purpose of 
validating eligibility for an award through a federal program;
    (5) (a) a federal agency, its employees, agents (including 
contractors of its agents) or contractors; (b) a fiscal or financial 
agent designated by the Fiscal Service, its predecessors, or other 
Department bureau or office, including employees, agents or contractors 
of such agent; or (c) a Fiscal Service contractor to check or improve 
the quality and accuracy of system records;
    (6) Financial institutions and their servicers in order to: (a) 
verify the proper routing and delivery of any federal payment; (b) 
verify the identity of any recipient or intended recipient of a federal 
payment; or (c) investigate or pursue recovery of any improper payment;
    (7) Foreign governments in accordance with formal or informal 
international agreements;
    (8) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper

[[Page 11805]]

and consistent with the official duties of the person making the 
disclosure;
    (9) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (10) A court, magistrate, mediator or administrative tribunal in 
the course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (11) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (12) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (13) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906; and
    (14) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by identifiers, including, but not limited 
to, exact name, partial name, SSN, TIN, EIN, DUNS numbers, or a 
combination of these elements.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.
    The Fiscal Service may agree to additional safeguards for some data 
through a written agreement with the entity supplying the data. 
Information on additional safeguards can be found at https://donotpay.treas.gov.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on December 9, 2013 (78 FR 73923) as the Department of 
the Treasury, Bureau of the Fiscal Service .023--Do Not Pay Payment 
Verification Records.
Treasury/Fiscal Service .018

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .018--
OneVoice Customer Relationship Management.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 3201 
Pennsy Drive, Warehouse ``E'', Landover, MD 20785. Records are also 
located throughout the United States at data centers operated by Fiscal 
Service service providers.

SYSTEM MANAGER(S):
    Director, Office of Agency Outreach, Bureau of the Fiscal Service, 
3201 Pennsy Drive, Warehouse ``E'', Landover, MD 20785.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301.

PURPOSES(S) OF THE SYSTEM:
    The purpose of this system of records is to establish a customer 
relationship management (``CRM'') tool within the Fiscal Service. An 
enterprise-wide CRM tool is necessary to strategically promote, share, 
and guide the organization in developing processes for marketing, 
messaging, outreach, engagement and consistent product and service 
implementations. In addition, this system will increase transparency; 
improve outreach, communications, and collaboration efforts with our 
customers and vendors; and employ sound, repeatable methodologies.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Sole proprietors and other entities, which provide goods and/or 
services to the Fiscal Service (``Vendors''); and individuals 
representing agencies that purchase goods and/or services through the 
Fiscal Service (``Clients'').

[[Page 11806]]

CATEGORIES OF RECORDS IN THE SYSTEM:
    (1) Client's or Vendor's name;
    (2) Agency or organization identifier (if applicable);
    (3) Position information (title and expertise area);
    (4) Phone and fax numbers;
    (5) Email addresses; and
    (6) Physical work address.

RECORD SOURCE CATEGORIES:
    Records are obtained directly from clients and vendors and added to 
the system by authorized Fiscal Service employees, contractors, and 
fiscal or financial agents.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) A federal, state, or local agency, maintaining civil, criminal, 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (2) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (3) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (4) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (5) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (6) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under the authority of 44 U.S.C. 2904 and 2906;
    (7) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (8) Foreign governments in accordance with formal or informal 
international agreements; and
    (9) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name, address, or other alpha/numeric 
identifying information.

POLICIES AND PROCEDURES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, which are periodically changed. Only employees whose 
official duties require access are allowed to view, administer, and 
control these records. Copies of records maintained on a computer have 
the same limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on September 19, 2014 (79 FR 56433) as the Department 
of the Treasury, Bureau of the Fiscal Service .024--OneVoice Customer 
Relationship Management.
Treasury/Fiscal Service .019

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .019--
Gifts to Reduce the Public Debt.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 
Third Street, Parkersburg, WV 26106-1328.

[[Page 11807]]

SYSTEM MANAGER(S):
    Assistant Commissioner, Office of Retail Securities Services, 
Division of Securities Accounting, Bureau of the Fiscal Service, 200 
Third Street, Parkersburg, WV 26106-1328.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3113.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
to document donors' gifts to reduce the public debt. They provide a 
record of correspondence between Fiscal Service and the donor, 
information concerning any legal matters, and a record of depositing 
the gift and accounting for it.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Donors of gifts to reduce the public debt.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence; copies of checks, money orders, or other payments; 
copies of wills and other legal documents; and other material related 
to gifts to reduce the public debt by the Bureau of the Fiscal Service.
    Note: This system of records does not cover gifts sent to other 
agencies, such as gifts sent with one's federal income tax return to 
the Internal Revenue Service. It also does not include records 
pertaining to gifts of tangible property, nor does it include any other 
gifts to the United States.

RECORD SOURCE CATEGORIES:
    Information in this system of records comes from the individual to 
whom it applies, executors, administrators, and other involved persons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) Appropriate federal, state, local, or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (2) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (3) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (4) Agents or contractors of the Department for the purpose of 
administering the public debt of the United States;
    (5) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (6) The Internal Revenue Service for the purpose of confirming 
whether a tax-deductible event has occurred;
    (7) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal Government, or national security; and (3) the disclosure 
made to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the Department of the Treasury's and/or 
Fiscal Service's efforts to respond to the suspected or confirmed 
breach or to prevent, minimize, or remedy such harm;
    (8) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach;
    (9) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (10) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906; and
    (11) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name of the donor, amount of 
gift, type of gift, date of gift, Social Security number of donor, if 
provided, control number, check number, state code, or other assigned 
identifier.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, that are periodically changed. Only employees whose official 
duties require access are allowed to view, administer, and control 
these records. Copies of records maintained on a computer have the same 
limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in

[[Page 11808]]

the regulations of the U.S. Department of the Treasury published in 31 
CFR part 1, subpart C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .007--Gifts to Reduce the 
Public Debt.
Treasury/Fiscal Service .020

SYSTEM NAME AND NUMBER:
    Department of the Treasury, Bureau of the Fiscal Service .020--U.S. 
Treasury Securities Fraud Information System.

SECURITY CLASSIFICATION:
    Information in this system is not classified.

SYSTEM LOCATION:
    Bureau of the Fiscal Service, U.S. Department of the Treasury, 200 
Third Street, Parkersburg, WV 26106-1328; Bureau of the Fiscal Service, 
U.S. Department of the Treasury, 3201 Pennsy Drive, Warehouse ``E'', 
Landover, MD 20785. This system also covers the Fiscal Service records 
that are maintained by contractor(s) under agreement. The system 
manager maintains the system location of these records. The addresses 
of the contractor(s) may be obtained from the system manager below.

SYSTEM MANAGER(S):
    (1) Assistant Commissioner, Office of Information Technology, 
Bureau of the Fiscal Service, 200 Third Street, Parkersburg, WV 26106-
1328;
    (2) Assistant Commissioner, Retail Securities Services, Bureau of 
the Fiscal Service, 200 Third Street, Parkersburg, WV 26106-1328; and
    (3) Office of the Chief Counsel, Bureau of the Fiscal Service, 200 
Third Street, Parkersburg, WV 26106-1328.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM
    31 U.S.C. 321(a)(5), 31 U.S.C. 333, 31 U.S.C. 3101, et seq. 31 
U.S.C. 5318, and 5 U.S.C. 301.

PURPOSE(S) OF THE SYSTEM:
    Information in this system of records is collected and maintained 
to: (1) Identify and monitor fraudulent and suspicious activity related 
to Treasury securities, other U.S. obligations, and fictitious 
instruments; (2) ensure that the Fiscal Service provides a timely and 
appropriate notification of a possible violation of law to law 
enforcement and regulatory agencies; (3) protect the Government and 
individuals from fraud and loss; (4) prevent the misuse of Treasury 
names and symbols on fraudulent instruments; and (5) compile summary 
reports that conform with the spirit of the USA Patriot Act's anti-
terrorism financing provisions and the Bank Secrecy Act's anti-money 
laundering provisions, and submit the reports to the Financial Crimes 
Enforcement Network.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals under investigation or who make inquiries or report 
fraudulent or suspicious activities related to Treasury securities and 
other U.S. obligations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The types of personal information collected/used by this system are 
necessary to ensure the accurate identification of individuals who 
report or make fraudulent transactions involving Treasury securities, 
other U.S. obligations, and fictitious instruments. The types of 
personal information potentially could include the following:
    (1) Personal identifiers (name, including previous name used, and 
aliases; Social Security number; tax identification number; physical 
and electronic addresses; telephone, fax, and pager numbers); and
    (2) Authentication aids (personal identification number, password, 
account number, credit card number, shared-secret identifier, digitized 
signature, or other unique identifier).
    Supporting records may contain correspondence between the Fiscal 
Service and the entity or individual suspected of fraud or individual 
submitting a complaint or inquiry, correspondence between the Fiscal 
Service and the Department, or correspondence between the Fiscal 
Service and law enforcement, regulatory bodies, or other third parties.

RECORD SOURCE CATEGORIES:
    Information in this system of records is exempt from the Privacy 
Act provision that requires that record source categories be reported. 
(See ``Exemptions Promulgated for the System,'' below.)

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under the 
Privacy Act of 1974, 5 U.S.C. 552a(b), records and/or information or 
portions thereof maintained as part of this system may be disclosed 
outside Treasury as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows to:
    (1) A congressional office in response to an inquiry made at the 
request of the individual to whom the record pertains;
    (2) Appropriate federal, state, local or foreign agencies 
responsible for investigating or prosecuting a violation or for 
enforcing or implementing a statute, rule, regulation, order, or 
license, when a record, either on its face or in conjunction with other 
information, indicates a violation or potential violation of law, which 
includes criminal, civil, or regulatory violations and such disclosure 
is proper and consistent with the official duties of the person making 
the disclosure;
    (3) A federal, state, or local agency, maintaining civil, criminal 
or other relevant enforcement information or other pertinent 
information, which has requested information relevant to or necessary 
to the requesting agency's or the bureau's hiring or retention of an 
individual, or issuance of a security clearance, suitability 
determination, license, contract, grant, or other benefit;
    (4) A court, magistrate, mediator or administrative tribunal in the 
course of presenting evidence, including disclosures to opposing 
counsel or witnesses in the course of civil discovery, litigation, or 
settlement negotiations, in response to a subpoena, or in connection 
with criminal law proceedings;
    (5) Third parties during the course of an investigation to the 
extent necessary to obtain information pertinent to the investigation;
    (6) Agents or contractors who have been engaged to assist the 
Fiscal Service in the performance of a service related to this system 
of records and who need to have access to the records in order to 
perform the activity;
    (7) Appropriate agencies, entities, and person when (1) the 
Department of the Treasury and/or Fiscal Service suspects or has 
confirmed that there has been a breach of the system of records; (2) 
the Department of the Treasury and/or Fiscal Service has determined 
that as a result of the suspected or confirmed breach there is a risk 
of harm to individuals, the Department of the Treasury and/or Fiscal 
Service (including its information systems, programs, and operations), 
the Federal

[[Page 11809]]

Government, or national security; and (3) the disclosure made to such 
agencies, entities, and persons is reasonably necessary to assist in 
connection with the Department of the Treasury's and/or Fiscal 
Service's efforts to respond to the suspected or confirmed breach or to 
prevent, minimize, or remedy such harm;
    (8) Another Federal agency or Federal entity, when the Department 
of the Treasury and/or Fiscal Service determines that information from 
this system of records is reasonably necessary to assist the recipient 
agency or entity in (1) responding to a suspected or confirmed breach 
or (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach; and
    (9) Representatives of the National Archives and Records 
Administration (``NARA'') who are conducting records management 
inspections under authority of 44 U.S.C. 2904 and 2906.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically or on paper in 
secure facilities in a locked drawer behind a locked door.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by (name, alias name, Social Security 
number, tax identification number, account number, or other unique 
identifier).

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All data maintained by this Fiscal Service system of records are 
retained and destroyed in accordance with the Fiscal Service File Plan. 
All records schedules and categories within the Fiscal Service File 
Plan are approved by NARA.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in controlled access areas. 
Identification cards are verified to ensure that only authorized 
personnel are present. Electronic records are protected by restricted 
access procedures, including the use of passwords and sign-on 
protocols, that are periodically changed. Only employees whose official 
duties require access are allowed to view, administer, and control 
these records. Copies of records maintained on a computer have the same 
limited access as paper records.

RECORD ACCESS PROCEDURES:
    Individuals requesting information under the Privacy Act must 
follow the procedures set forth in the regulations of the U.S. 
Department of the Treasury published in 31 CFR part 1, subpart C, 
Appendix G.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest and/or amend records under the 
Privacy Act must follow the procedures set forth in the regulations of 
the U.S. Department of the Treasury published in 31 CFR part 1, subpart 
C, Appendix G.

NOTIFICATION PROCEDURES:
    Individuals seeking to be notified if this system of record 
contains a record pertaining to himself or herself must follow the 
procedures set forth in the regulations of the U.S. Department of the 
Treasury published in 31 CFR part 1, subpart C, Appendix G.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Records maintained in this system have been designated as exempt 
from 5 U.S.C. 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), 
(H), and (I), and (f) pursuant to 5 U.S.C. 552a(k)(2). See 31 CFR 
1.36.\7\
---------------------------------------------------------------------------

    \7\ As noted in the Supplementary Information section, this SORN 
is the successor to BPD SORN .009 (U.S. Treasuries Securities Fraud 
Information System). Therefore, references to BPD .009 in 31 CFR 
part 1 should be construed as a reference to this SORN.
---------------------------------------------------------------------------

HISTORY:
    Notice of this system of records was last published in full in the 
Federal Register on August 17, 2011 (76 FR 51128) as the Department of 
the Treasury, Bureau of the Public Debt .009--U.S. Treasury Securities 
Fraud Information System.

[FR Doc. 2020-03969 Filed 2-26-20; 8:45 am]
BILLING CODE 4810-35-P

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.