Privacy Act of 1974; System of Records, 11350-11351 [2020-03949]

Download as PDF 11350 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices accessed at https://www.csosa.gov/ guidance; and the availability of a single, searchable, indexed database for PSA containing all PSA guidance currently in effect, which may be accessed at https://www.psa.gov/ ?q=subject_index. Rochelle Durant, Federal Register Liaison. [FR Doc. 2020–04003 Filed 2–26–20; 8:45 am] BILLING CODE P DEPARTMENT OF DEFENSE Department of the Army [Docket ID: USA–2020–HQ–0005] Privacy Act of 1974; System of Records Department of the Army (USA), Department of Defense (DoD). ACTION: Rescindment of a System of Records Notice (SORN). AGENCY: The USA is rescinding a System of Records, A0385–1040 ASO, Army Safety Management Information System (ASMIS). These records consist of safety investigation case files retrieved by the report identification number, incident date, location, unit identification code, accident classification, or accident description. Personal information is collected during the investigation on individuals involved in or witness to an incident; however, their personal identifiers are not used to maintain or retrieve the records. To maintain the integrity of investigatory material, the USA established specialized procedures to restrict queries to descriptors of the incident, therefore these records are not subject to the Privacy Act of 1974. Individuals involved in or witness to the incident, and other interested parties may request information collected in safety investigations records under the provisions of the Freedom of Information Act (FOIA). DATES: This System of Records rescindment is effective upon publication. SUMMARY: Mr. Myron Wong, Department of the Army, U.S. Army Records Management and Declassification Agency, ATTN: Army Privacy and Civil Liberties Office, 9301 Chapek Road (Building 1458), Fort Belvoir, VA 22060–5605, or by phone at (571) 515–0500. SUPPLEMENTARY INFORMATION: The ASMIS covers records pertaining to safety investigation data and travel risk assessments. The records are associated lotter on DSKBCFDHB2PROD with NOTICES FOR FURTHER INFORMATION CONTACT: VerDate Sep<11>2014 17:26 Feb 26, 2020 Jkt 250001 with two USA information technology (IT) systems: Army Safety Management Information System-Revised (ASMIS–R) and Travel Risk Planning System (TRiPS). The ASMIS–R is the USA’s enterprise IT system for collecting, storing, and managing USA safety incident data. The TRiPS is a web-based application which allows individuals to generate risk assessments when traveling by a personally owned automobile or motorcycle. Records generated by the ASMIS–R and TRiPS are not retrieved by the use of a personal identifier, therefore the records are not subject to the Privacy Act of 1974 (5 U.S.C. 552a, as amended). The U.S. Army Combat Readiness Center (USACRC) uses safety incident data stored in the ASMIS–R to produce reports, operational guidance, training materials, and incident analyses for the USA. Investigations for mishaps and occupational injuries are mandated by 5 U.S.C. 7902, Safety Programs and DoD Instruction 6055.07, ‘‘Mishap Notification, Investigation, Reporting, and Record Keeping.’’ The investigations are conducted in accordance with USA Regulation 385– 10, ‘‘The Army Safety Program,’’ and USA Pamphlet 385–40, ‘‘Army Accident Investigations and Reporting.’’ Safety investigations are used exclusively for accident prevention purposes. As such, the USA established specialized procedures to maintain the integrity of investigatory case files by restricting queries to descriptors of the incident. Safety investigation records may contain privileged information to include witness statements, deliberative products, pictures, diagrams, audio and video tapes, investigatory notes, and findings. The information collected is required to determine causal factors, implement corrective actions, and develop mitigation strategies. Although personal information is collected during the course of the investigation, it is not used to retrieve safety records. The collection and use of personal information is necessary to conduct interviews and to assess causal factors (human error, material, or environmental). Personal identifiers may be used to request data maintained in existing DoD Systems of Records to include personnel, training, medical, and law enforcement records. Individuals involved in, witness to a USA safety incident, and or other interested parties may request information collected in safety investigations records under the provisions of the FOIA. The USACRC Commander has oversight of the USA Safety program under authority granted by the Assistant Secretary of the Army PO 00000 Frm 00021 Fmt 4703 Sfmt 4703 for Installations, Energy and Environment. Accordingly, the USACRC is the repository for all USA safety accident reports. All FOIA requests pertaining to USA safety accident investigation reports will be referred through command channels to Commander, U.S. Army Combat Readiness Center, Ruf Avenue, Building 4905, Fort Rucker, AL 36362–5363. Electronic FOIA requests may be submitted via the USACRC web page at: https://safety.army.mil/HOME/ FOIA.aspx. The USACRC Commander has the authority to act as the initial denial authority on requests for information from USA Safety Accident Reports. Records pertaining to individual travel risk assessments are created in the TRiPS application. The TRiPS is a webbased tool accessible to all DoD service members and civilians. The TRiPS allows individuals to create a safety assessment when traveling by a privately owned automobile or motorcycle for leave, pass or other purpose. The application provides a fillable worksheet and generates a PDF file and is automatically emailed to the addressee specified by the individual completing the worksheet. Personal information entered in the worksheet includes name, email address, supervisor’s email address, departure location, destination, and travel dates. All personal information entered in the TRiPS is stored in a temporary cache while the assessment is generated. The output (PDF) is a travel risk assessment for the individual to submit to his or her supervisor for face-to-face counseling. The risk assessment provides tips to help with trip planning and reinforces safe driving practices. The individual may optionally save the PDF to a location of his or her choosing. The completed worksheet is retained by the supervisor in the individual’s local supervisory/counseling record. The application does not store or share data with the ASMIS–R. The application was included as a System of Records under the ASMIS during initial development, however, the requirements changed as the application was expanded to support all services. The TRiPS does not require user registration and does not maintain any records on individuals. Rescission of this SORN does not affect the safeguards, retention, or disposition of the records. Paper and electronic records are protected in accordance with policies in DoD Manual 5200.01, Volume 4, DoD Information Security Program: Controlled Unclassified Information (CUI). Records are accessed by person(s) responsible for servicing the records E:\FR\FM\27FEN1.SGM 27FEN1 Federal Register / Vol. 85, No. 39 / Thursday, February 27, 2020 / Notices system in performance of their official duties and by properly screened authorized personnel cleared for needto-know. Records are stored in locked rooms, cabinets, and in computer storage devices protected by computer system software. Access to computerized data is restricted by use of Common Access Cards (CACs) and is accessible only by users with an authorized account. USA safety mishap and occupational injury records, both physical and digital will be retained for 50 year(s) after the event and until no longer needed for business use, in accordance with the approved records schedule. Travel assessments generated by the TRiPS are maintained based on the component’s disposition schedules for local supervisory/counseling records. The DoD notices for Systems of Records subject to the Privacy Act of 1974, as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or via the Defense Privacy, Civil Liberties, and Transparency Division website at https://dpcld.defense.gov. The proposed systems reports, as required by the Privacy Act of 1974, as amended, were submitted on December 30, 2019, to the House Committee on Oversight and Reform, the Senate Committee on Homeland Security and Governmental Affairs, and to the Office of Management and Budget (OMB) pursuant to Section 6 of OMB Circular No. A–108, ‘‘Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act,’’ revised December 23, 2016 (December 23, 2016, 81 FR 94424). SYSTEM NAME AND NUMBER: Army Safety Management Information System (ASMIS), A0385–1040 ASO. HISTORY: June 15, 2010, 75 FR 33794. Dated: February 24, 2020. Aaron T. Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. 2020–03949 Filed 2–26–20; 8:45 am] lotter on DSKBCFDHB2PROD with NOTICES BILLING CODE 5001–06–P VerDate Sep<11>2014 17:26 Feb 26, 2020 Jkt 250001 SUPPLEMENTARY INFORMATION: DEPARTMENT OF DEFENSE Defense Acquisition Regulations System [Docket Number DARS–2020–0003; OMB Control Number 0704–0398] Information Collection Requirement; Defense Federal Acquisition Regulation Supplement (DFARS); Describing Agency Needs Defense Acquisition Regulations System, Department of Defense (DoD). ACTION: Notice and request for comments regarding a proposed revision of an approved information collection requirement. AGENCY: In compliance with section 3506(c)(2)(A) of the Paperwork Reduction Act of 1995, DoD invites comments on: Whether the proposed collection of information is necessary for the proper performance of the functions of DoD, including whether the information will have practical utility; the accuracy of the estimate of the burden of the proposed information collection; ways to enhance the quality, utility, and clarity of the information to be collected; and ways to minimize the burden of the information collection on respondents, including the use of automated collection techniques or other forms of information technology. The Office of Management and Budget (OMB) has approved this information collection for use through May 31, 2020. DoD proposes that OMB extend its approval for use for three additional years beyond the current expiration date. SUMMARY: Consideration will be given to all comments received by April 27, 2020. ADDRESSES: You may submit comments, identified by OMB Control Number 0704–0398, using any of the following methods: Federal eRulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. Email: osd.dfars@mail.mil. Include OMB Control Number 0704–0398 in the subject line of the message. Fax: 571–372–6094. Mail: Defense Acquisition Regulations System, Attn: Ms. Carrie Moore, OUSD(A&S)DPC(DARS), 3060 Defense Pentagon, Room 3B941, Washington, DC 20301–3060. Comments received generally will be posted without change to https:// www.regulations.gov, including any personal information provided. FOR FURTHER INFORMATION CONTACT: Ms. Carrie Moore, telephone 571–372–6093. DATES: PO 00000 Frm 00022 Fmt 4703 Sfmt 9990 11351 Title and OMB Number: Defense Federal Acquisition Regulation Supplement (DFARS) Part 211, Describing Agency Needs, and Related Clause at 252.211; OMB Control Number 0704–0398. Type of Request: Revision and extension. Affected Public: Businesses or other for-profit and not-for-profit institutions. Respondent’s Obligation: Required to obtain or retain benefits. Number of Respondents: 256. Responses per Respondent: About 254. Annual Responses: 65,000. Average Burden per Response: .25 hours, approximately. Annual Burden Hours: 16,250. Reporting Frequency: On occasion. Needs and Uses: This information collection pertains to DFARS clause 252.211–7007, Reporting of Government-Furnished Property, which requires contractors to report to the Item Unique Identification (IUID) Registry all Government-furnished property (GFP), as well as contractor receipt of nonserially managed items. ‘‘Serially managed item’’ means an item designated by DoD to be uniquely tracked, controlled, or managed in maintenance, repair, and/or supply systems by means of its serial number. The clause provides a list of specific data elements contractors are to report to the IUID registry, as well as procedures for updating the registry. DoD needs this information to strengthen the accountability and endto-end traceability of GFP within DoD. Through electronic notification of physical receipt, DoD is made aware that GFP has arrived at the contractor’s facility. The DoD logistics community uses the information as a data source of available DoD equipment. In addition, the DoD organization responsible for contract administration uses the data to test the adequacy of the contractor’s property management system. Jennifer Lee Hawes, Regulatory Control Officer, Defense Acquisition Regulations System. [FR Doc. 2020–03887 Filed 2–26–20; 8:45 am] BILLING CODE 5001–06–P E:\FR\FM\27FEN1.SGM 27FEN1

Agencies

[Federal Register Volume 85, Number 39 (Thursday, February 27, 2020)]
[Notices]
[Pages 11350-11351]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2020-03949]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2020-HQ-0005]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army (USA), Department of Defense (DoD).

ACTION: Rescindment of a System of Records Notice (SORN).

-----------------------------------------------------------------------

SUMMARY: The USA is rescinding a System of Records, A0385-1040 ASO, 
Army Safety Management Information System (ASMIS). These records 
consist of safety investigation case files retrieved by the report 
identification number, incident date, location, unit identification 
code, accident classification, or accident description. Personal 
information is collected during the investigation on individuals 
involved in or witness to an incident; however, their personal 
identifiers are not used to maintain or retrieve the records. To 
maintain the integrity of investigatory material, the USA established 
specialized procedures to restrict queries to descriptors of the 
incident, therefore these records are not subject to the Privacy Act of 
1974. Individuals involved in or witness to the incident, and other 
interested parties may request information collected in safety 
investigations records under the provisions of the Freedom of 
Information Act (FOIA).

DATES: This System of Records rescindment is effective upon 
publication.

FOR FURTHER INFORMATION CONTACT: Mr. Myron Wong, Department of the 
Army, U.S. Army Records Management and Declassification Agency, ATTN: 
Army Privacy and Civil Liberties Office, 9301 Chapek Road (Building 
1458), Fort Belvoir, VA 22060-5605, or by phone at (571) 515-0500.

SUPPLEMENTARY INFORMATION: The ASMIS covers records pertaining to 
safety investigation data and travel risk assessments. The records are 
associated with two USA information technology (IT) systems: Army 
Safety Management Information System-Revised (ASMIS-R) and Travel Risk 
Planning System (TRiPS). The ASMIS-R is the USA's enterprise IT system 
for collecting, storing, and managing USA safety incident data. The 
TRiPS is a web-based application which allows individuals to generate 
risk assessments when traveling by a personally owned automobile or 
motorcycle. Records generated by the ASMIS-R and TRiPS are not 
retrieved by the use of a personal identifier, therefore the records 
are not subject to the Privacy Act of 1974 (5 U.S.C. 552a, as amended).
    The U.S. Army Combat Readiness Center (USACRC) uses safety incident 
data stored in the ASMIS-R to produce reports, operational guidance, 
training materials, and incident analyses for the USA. Investigations 
for mishaps and occupational injuries are mandated by 5 U.S.C. 7902, 
Safety Programs and DoD Instruction 6055.07, ``Mishap Notification, 
Investigation, Reporting, and Record Keeping.'' The investigations are 
conducted in accordance with USA Regulation 385-10, ``The Army Safety 
Program,'' and USA Pamphlet 385-40, ``Army Accident Investigations and 
Reporting.'' Safety investigations are used exclusively for accident 
prevention purposes. As such, the USA established specialized 
procedures to maintain the integrity of investigatory case files by 
restricting queries to descriptors of the incident. Safety 
investigation records may contain privileged information to include 
witness statements, deliberative products, pictures, diagrams, audio 
and video tapes, investigatory notes, and findings. The information 
collected is required to determine causal factors, implement corrective 
actions, and develop mitigation strategies. Although personal 
information is collected during the course of the investigation, it is 
not used to retrieve safety records. The collection and use of personal 
information is necessary to conduct interviews and to assess causal 
factors (human error, material, or environmental). Personal identifiers 
may be used to request data maintained in existing DoD Systems of 
Records to include personnel, training, medical, and law enforcement 
records.
    Individuals involved in, witness to a USA safety incident, and or 
other interested parties may request information collected in safety 
investigations records under the provisions of the FOIA. The USACRC 
Commander has oversight of the USA Safety program under authority 
granted by the Assistant Secretary of the Army for Installations, 
Energy and Environment. Accordingly, the USACRC is the repository for 
all USA safety accident reports. All FOIA requests pertaining to USA 
safety accident investigation reports will be referred through command 
channels to Commander, U.S. Army Combat Readiness Center, Ruf Avenue, 
Building 4905, Fort Rucker, AL 36362-5363. Electronic FOIA requests may 
be submitted via the USACRC web page at: https://safety.army.mil/HOME/FOIA.aspx. The USACRC Commander has the authority to act as the initial 
denial authority on requests for information from USA Safety Accident 
Reports.
    Records pertaining to individual travel risk assessments are 
created in the TRiPS application. The TRiPS is a web-based tool 
accessible to all DoD service members and civilians. The TRiPS allows 
individuals to create a safety assessment when traveling by a privately 
owned automobile or motorcycle for leave, pass or other purpose. The 
application provides a fillable worksheet and generates a PDF file and 
is automatically emailed to the addressee specified by the individual 
completing the worksheet. Personal information entered in the worksheet 
includes name, email address, supervisor's email address, departure 
location, destination, and travel dates. All personal information 
entered in the TRiPS is stored in a temporary cache while the 
assessment is generated. The output (PDF) is a travel risk assessment 
for the individual to submit to his or her supervisor for face-to-face 
counseling. The risk assessment provides tips to help with trip 
planning and reinforces safe driving practices. The individual may 
optionally save the PDF to a location of his or her choosing. The 
completed worksheet is retained by the supervisor in the individual's 
local supervisory/counseling record. The application does not store or 
share data with the ASMIS-R. The application was included as a System 
of Records under the ASMIS during initial development, however, the 
requirements changed as the application was expanded to support all 
services. The TRiPS does not require user registration and does not 
maintain any records on individuals.
    Rescission of this SORN does not affect the safeguards, retention, 
or disposition of the records. Paper and electronic records are 
protected in accordance with policies in DoD Manual 5200.01, Volume 4, 
DoD Information Security Program: Controlled Unclassified Information 
(CUI). Records are accessed by person(s) responsible for servicing the 
records

[[Page 11351]]

system in performance of their official duties and by properly screened 
authorized personnel cleared for need-to-know. Records are stored in 
locked rooms, cabinets, and in computer storage devices protected by 
computer system software. Access to computerized data is restricted by 
use of Common Access Cards (CACs) and is accessible only by users with 
an authorized account. USA safety mishap and occupational injury 
records, both physical and digital will be retained for 50 year(s) 
after the event and until no longer needed for business use, in 
accordance with the approved records schedule. Travel assessments 
generated by the TRiPS are maintained based on the component's 
disposition schedules for local supervisory/counseling records.
    The DoD notices for Systems of Records subject to the Privacy Act 
of 1974, as amended, have been published in the Federal Register and 
are available from the address in FOR FURTHER INFORMATION CONTACT or 
via the Defense Privacy, Civil Liberties, and Transparency Division 
website at https://dpcld.defense.gov.
    The proposed systems reports, as required by the Privacy Act of 
1974, as amended, were submitted on December 30, 2019, to the House 
Committee on Oversight and Reform, the Senate Committee on Homeland 
Security and Governmental Affairs, and to the Office of Management and 
Budget (OMB) pursuant to Section 6 of OMB Circular No. A-108, ``Federal 
Agency Responsibilities for Review, Reporting, and Publication under 
the Privacy Act,'' revised December 23, 2016 (December 23, 2016, 81 FR 
94424).

SYSTEM NAME AND NUMBER:
    Army Safety Management Information System (ASMIS), A0385-1040 ASO.

HISTORY:
    June 15, 2010, 75 FR 33794.

    Dated: February 24, 2020.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
[FR Doc. 2020-03949 Filed 2-26-20; 8:45 am]
 BILLING CODE 5001-06-P
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