Privacy Act of 1974; Notice of a New System of Records, 71421-71423 [2019-27866]
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Federal Register / Vol. 84, No. 248 / Friday, December 27, 2019 / Notices
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1850a(c)(1)(A)). The FR Y–9C, FR Y–
9LP, FR Y–9SP, and FR Y–9ES reports,
and the recordkeeping requirements set
forth in the respective instructions to
those reports, are mandatory. The FR Y–
9CS supplemental report is voluntary.
With respect to the FR Y–9C report,
Schedule HI’s Memoranda item 7(g)
‘‘FDIC deposit insurance assessments,’’
Schedule HC–P’s item 7(a)
‘‘Representation and warranty reserves
for 1–4 family residential mortgage
loans sold to U.S. government agencies
and government sponsored agencies,’’
and Schedule HC–P’s item 7(b)
‘‘Representation and warranty reserves
for 1–4 family residential mortgage
loans sold to other parties’’ are
considered confidential commercial and
financial information. Such treatment is
appropriate under exemption 4 of the
Freedom of Information Act (‘‘FOIA’’) (5
U.S.C. 552(b)(4)), because these data
items reflect commercial and financial
information that is both customarily and
actually treated as private by the
submitter, and which the Board has
previously assured submitters will be
treated as confidential. It also appears
that disclosing these data items may
reveal confidential examination and
supervisory information, and in such
instances, this information would also
be withheld pursuant to exemption 8 of
the FOIA (5 U.S.C. 552(b)(8)), which
protects information related to the
supervision or examination of a
regulated financial institution.
In addition, for both the FR Y–9C
report and the FR Y–9SP report,
Schedule HC’s Memoranda item 2.b.,
the name and email address of the
external auditing firm’s engagement
partner, is considered confidential
commercial information and protected
by exemption 4 of the FOIA (5 U.S.C.
552(b)(4)), if the identity of the
engagement partner is treated as private
information by HCs. The Board has
assured respondents that this
information will be treated as
confidential since the collection of this
data item was proposed in 2004.
Aside from the data items described
above, the remaining data items on the
FR Y–9C report and the FR Y–9SP
report are generally not accorded
confidential treatment. The data items
collected on FR Y–9LP, FR Y–9ES, and
FR Y–9CS 26 reports, are also generally
26 The FR Y–9CS is a supplemental report that
may be utilized by the Board to collect additional
information that is needed in an expedited manner
from HCs. The information collected on this
supplemental report is subject to change as needed.
Generally, the FR Y–9CS report is treated as public.
However, where appropriate, data items on the FR
Y–9CS report may be withheld under exemptions
4 and/or 8 of the FOIA (5 U.S.C. 552(b)(4) and (8)).
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not accorded confidential treatment. As
provided in the Board’s Rules Regarding
Availability of Information (12 CFR part
261), however, a respondent may
request confidential treatment for any
data items the respondent believes
should be withheld pursuant to a FOIA
exemption. The Board will review any
such request to determine if confidential
treatment is appropriate, and will
inform the respondent if the request for
confidential treatment has been denied.
To the extent the instructions to the
FR Y–9C, FR Y–9LP, FR Y–9SP, and FR
Y–9ES reports each respectively direct
the financial institution to retain the
workpapers and related materials used
in preparation of each report, such
material would only be obtained by the
Board as part of the examination or
supervision of the financial institution.
Accordingly, such information is
considered confidential pursuant to
exemption 8 of the FOIA (5 U.S.C.
552(b)(8)). In addition, the workpapers
and related materials may also be
protected by exemption 4 of the FOIA,
to the extent such financial information
is treated as confidential by the
respondent (5 U.S.C. 552(b)(4)).
Consultation outside the agency: The
Board consulted with the FDIC and the
OCC in regard to these proposed
revisions.
Board of Governors of the Federal Reserve
System, December 19, 2019.
Michele Taylor Fennell,
Assistant Secretary of the Board.
[FR Doc. 2019–27850 Filed 12–26–19; 8:45 am]
BILLING CODE 6210–01–P
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; Notice of a New
System of Records
Board of Governors of the
Federal Reserve System.
ACTION: Notice of a modified system of
records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974, notice is given
that the Board of Governors of the
Federal Reserve System (Board)
proposes to modify an existing system
of records entitled, BGFRS–23, ‘‘FRB—
Freedom of Information Act and Privacy
Act Case Tracking and Reporting
System.’’ BGFRS–23 permits Board staff
to track Freedom of Information Act
(FOIA) and Privacy Act (PA) requests,
input processing data, and produce
reports.
DATES: Comments must be received on
or before January 27, 2020. This
modified system of records will become
effective January 27, 2020, without
SUMMARY:
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71421
further notice, unless comments dictate
otherwise.
The Office of Management and Budget
(OMB), which has oversight
responsibility under the Privacy Act,
requires a 30-day period prior to
publication in the Federal Register in
which to review the system and to
provide any comments to the agency.
The public is then given a 30-day period
in which to comment, in accordance
with 5 U.S.C. 552a(e)(4) and (11).
ADDRESSES: You may submit comments,
identified by BGFRS–23 ‘‘FRB—
Freedom of Information Act and Privacy
Act Case Tracking System,’’ by any of
the following methods:
• Agency website: https://
www.federalreserve.gov. Follow the
instructions for submitting comments at
https://www.federalreserve.gov/apps/
foia/proposedregs.aspx.
• Email: regs.comments@
federalreserve.gov. Include SORN name
and number in the subject line of the
message.
• Fax: (202) 452–3819 or (202) 452–
3102.
• Mail: Ann E. Misback, Secretary,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
All public comments will be made
available on the Board’s website at
https://www.federalreserve.gov/apps/
foia/proposedregs.aspx as submitted,
unless modified for technical reasons, or
to remove sensitive PII. Public
comments may also be viewed
electronically or in paper form in Room
146, 1709 New York Avenue NW,
Washington, DC 20006 between 9:00
a.m. and 5:00 p.m. on weekdays.
FOR FURTHER INFORMATION CONTACT:
David B. Husband, Counsel, (202) 530–
6270, or david.b.husband@frb.gov; Legal
Division, Board of Governors of the
Federal Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551. Telecommunications Device
for the Deaf (TDD) users may contact
(202) 263–4869.
SUPPLEMENTARY INFORMATION: BGFRS–23
allows staff to log and track the receipt
and processing of FOIA or PA requests
from individuals (i.e., ‘‘Requesters’’)
using data that is either received from
the requester, his/her representative, or
from another federal agency which is
referring a request to the Board for
disclosure of records that originated
from the Board. The system also
contains data automatically generated
by the system about the request (e.g.,
record number). Board staff use the
system to record the status of the
request, relevant deadlines, other key
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Federal Register / Vol. 84, No. 248 / Friday, December 27, 2019 / Notices
events or data (such as the date of the
response to the request), and any related
administrative appeals.
The Board is amending the system to
update the system manager, clarify the
category of individuals covered by the
system, update the description of the
categories of records in the system, and
note that records are no longer stored in
paper form but solely in electronic form.
In addition, the Board is amending the
applicable routine uses. The Board is
adding its General Routine Use D
(permitting disclosure to the
Department of Justice, a court, an
adjudicative body or administrative
tribunal, or a party in litigation), and
General Routine Use G (permitting
disclosure to contractors, agents, or
others). At the request of the Office of
Government Information Services
(OGIS) the Board is also adding a new
system-specific routine use to allow
OGIS to fulfill its mediation
responsibilities. The Board is also
modifying the existing system-specific
routine use for disclosure to other
agencies for the purpose of access or
amendment of responsive request. The
modification clarifies that the Board
will only share information under this
routine use with the other agency when
that agency has a substantial interest in
the determination of the request or for
the purpose of consulting with that
agency regarding the propriety of access
to the record in order to complete the
processing of the request.
The Board is also making technical
changes to BGFRS–23 consistent with
the template laid out in OMB Circular
No. A–108. Accordingly, the Board has
made technical corrections and nonsubstantive language revisions to the
following categories: ‘‘Policies and
Practices for Storage of Records,’’
‘‘Policies and Practices for Retrieval of
Records,’’ ‘‘Policies and Practices for
Retention and Disposal of Records,’’
‘‘Administrative, Technical and
Physical Safeguards,’’ ‘‘Record Access
Procedures,’’ ‘‘Contesting Record
Procedures’’ and ‘‘Notification
Procedures.’’ The Board has also created
the following new fields: ‘‘Security
Classification’’ and ‘‘History’’.
SYSTEM NAME AND NUMBER:
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BGFRS–23, ‘‘FRB—Freedom of
Information Act and Privacy Act Case
Tracking and Reporting System.’’
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The Board maintains the records at
the Board’s central office, located at:
Board of Governors of the Federal
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Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
SYSTEM MANAGER(S):
Candace Ambrose, Manager,
Information Disclosure Section, Office
of the Secretary, Board of Governors of
the Federal Reserve System, 20th Street
and Constitution Avenue NW,
Washington, DC 20551, 202–452–2407,
or candace.ambrose@frb.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Freedom of Information Act (5 U.S.C.
552), the Privacy Act of 1974 (5 U.S.C.
552a), and 12 CFR 261 and 261a.
PURPOSE(S) OF THE SYSTEM:
These records are collected and
maintained to process requests made
under the provisions of the Freedom of
Information Act (FOIA) and Privacy Act
and to assist the Board in carrying its
responsibilities related to the FOIA and
Privacy Act.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individual requesters who submit
requests and administrative appeals
pursuant to the provisions of the FOIA
or Privacy Act; individual requesters
whose FOIA or Privacy Act requests,
appeals, or other records, have been
referred to the Board by other agencies;
attorneys or other persons who are
authorized to represent individuals
submitting requests and appeals; and
individuals who are the subject of FOIA
requests or appeals submitted by a
third-party.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system contain contact
information on requesters and the
attorneys/representatives of the
requestors, including names, addresses,
email addresses, fax numbers, and
telephone numbers. Records may also
include the date the request was made,
a description of the information
requested, and the staff assigned to
process the request or appeal. The
system may also include voluntarily
submitted information, which the Board
has not requested, such as, but not
limited to, the individual’s social
security number and bank account or
mortgage loan numbers. The Board also
compiles statistical and administrative
data on the requests it processes for
reporting purposes, including the
Board’s annual FOIA report to the
Department of Justice, submitted in
accordance with 5 U.S.C. 552(e).
RECORD SOURCE CATEGORIES:
Information is provided by the
individual making the request or their
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representative, or by other agencies
which are referring requests for access
to records that originated from the
Board, and Board staff engaged in
processing or making determinations on
the requests.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
General routine uses C, D, G, I, and J
apply to this system. These general
routine uses are located at https://
www.federalreserve.gov/files/SORNpage-general-routine-uses-of-boardsystems-of-records.pdf and are
published in the Federal Register at 83
FR 43872 at 43873–74 (August 28,
2018). In addition, records may also be
disclosed to:
1. Another Federal Government
agency having a substantial interest in
the determination of the request or for
the purpose of consulting with that
agency as to the propriety of access to
the record in order to complete the
processing of the request;
2. The National Archives and Records
Administration, Office of Government
Information Services (OGIS), to the
extent necessary to fulfill its
responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies,
procedures and compliance with the
FOIA and to facilitate OGIS’ offering of
mediation services to resolve disputes
between persons making FOIA requests
and administrative agencies; and
3. The news media and the public,
unless it is determined that release of
specific information in the context of a
particular case would constitute an
unwarranted invasion of personal
privacy.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic records are stored on a
secure server.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records can be retrieved by the name
of the requester, tracking number
assigned to the request, subject matter of
the request, or any other field of
information that is collected.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The Board retains the records for the
designated retention period, which
ranges from six years after final agency
action or three years after final
adjudication by the courts, whichever is
later, but longer retention is authorized
if required for business use.
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Federal Register / Vol. 84, No. 248 / Friday, December 27, 2019 / Notices
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
The system has the ability to track
individual user actions within the
system. The audit and accountability
controls are based on NIST and Board
standards which, in turn, are based on
applicable laws and regulations. The
controls assist in detecting security
violations and performance or other
issues in the system. Access to the
system is restricted to authorized users
within the Board who require access for
official business purposes. Users are
classified into different roles and
common access and usage rights are
established for each role. User roles are
used to delineate between the different
types of access requirements such that
users are restricted to data that is
required in the performance of their
duties. Periodic assessments and
reviews are conducted to determine
whether users still require access, have
the appropriate role, and whether there
have been any unauthorized changes.
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RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals
the right to access records maintained
about them in a Board system of
records. Your request for access must:
(1) Contain a statement that it is made
pursuant to the Privacy Act of 1974; (2)
provide either the name of the Board
system of records expected to contain
the record requested or a concise
description of the system of records; (3)
provide the information necessary to
verify your identity; and (4) provide any
other information that may assist in the
rapid identification of the record you
seek.
Current or former Board employees
may make a request for access by
contacting the Board office that
maintains the record. The Board
handles all Privacy Act requests as both
a Privacy Act request and as a Freedom
of Information Act request. The Board
does not charge fees to a requestor
seeking to access or amend his/her
Privacy Act records.
You may submit your Privacy Act
request to the—
Secretary of the Board, Board of
Governors of the Federal Reserve
System, 20th Street and Constitution
Avenue NW, Washington DC 20551.
You may also submit your Privacy Act
request electronically through the
Board’s FOIA ‘‘Electronic Request
Form’’ located here: https://
www.federalreserve.gov/secure/forms/
efoiaform.aspx.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to
seek amendment of information that is
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18:44 Dec 26, 2019
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erroneous, irrelevant, untimely, or
incomplete and is maintained in a
system of records that pertains to them.
To request an amendment to your
record, you should clearly mark the
request as a ‘‘Privacy Act Amendment
Request.’’ You have the burden of proof
for demonstrating the appropriateness of
the requested amendment and you must
provide relevant and convincing
evidence in support of your request.
Your request for amendment must: (1)
Provide the name of the specific Board
system of records containing the record
you seek to amend; (2) identify the
specific portion of the record you seek
to amend; (3) describe the nature of and
reasons for each requested amendment;
(4) explain why you believe the record
is not accurate, relevant, timely, or
complete; and (5) unless you have
already done so in a related Privacy Act
request for access or amendment,
provide the necessary information to
verify your identity.
NOTIFICATION PROCEDURES:
Same as ‘‘Access procedures’’ above.
You may also follow this procedure in
order to request an accounting of
previous disclosures of records
pertaining to you as provided for by 5
U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
No exemptions are claimed for this
system.
HISTORY:
This SORN was previously published
in the Federal Register at 73 FR 24984
at 25002 (May 6, 2008). The SORN was
also amended to incorporate two new
routine uses required by OMB at 83 FR
43872 (August 28, 2018).
Board of Governors of the Federal Reserve
System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2019–27866 Filed 12–26–19; 8:45 am]
BILLING CODE P
FEDERAL RESERVE SYSTEM
Agency Information Collection
Activities: Announcement of Board
Approval Under Delegated Authority
and Submission to OMB
Board of Governors of the
Federal Reserve System.
SUMMARY: The Board of Governors of the
Federal Reserve System (Board) is
adopting a proposal to extend for three
years, with revision, the Banking
Organization Systemic Risk Report (FR
Y–15; OMB No. 7100–0352). Certain
revisions become effective beginning
AGENCY:
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71423
with the December 31, 2019, report date.
Other revisions become effective for the
June 30, 2020, or December 31, 2020,
report dates, as described below.
FOR FURTHER INFORMATION CONTACT:
Federal Reserve Board Clearance
Officer—Nuha Elmaghrabi—Office of
the Chief Data Officer, Board of
Governors of the Federal Reserve
System, Washington, DC 20551, (202)
452–3829.
Office of Management and Budget
(OMB) Desk Officer—Shagufta Ahmed—
Office of Information and Regulatory
Affairs, Office of Management and
Budget, New Executive Office Building,
Room 10235, 725 17th Street NW,
Washington, DC 20503, or by fax to
(202) 395–6974.
A copy of the Paperwork Reduction
Act (PRA) OMB submission, including
the reporting form and instructions,
supporting statement, and other
documentation will be placed into
OMB’s public docket files. These
documents also are available on the
Federal Reserve Board’s public website
at https://www.federalreserve.gov/apps/
reportforms/review.aspx or may be
requested from the agency clearance
officer, whose name appears above.
On June
15, 1984, OMB delegated to the Board
authority under the PRA to approve and
assign OMB control numbers to
collections of information conducted or
sponsored by the Board. Boardapproved collections of information are
incorporated into the official OMB
inventory of currently approved
collections of information. Copies of the
PRA Submission, supporting
statements, and approved collection of
information instrument(s) are placed
into OMB’s public docket files.
SUPPLEMENTARY INFORMATION:
Final Approval Under OMB Delegated
Authority of the Extension for Three
Years, With Revision, of the Following
Information Collection
Report title: Banking Organization
Systemic Risk Report.
Agency form number: FR Y–15.
OMB control number: 7100–0352.
Effective dates: December 31, 2019,
and June 30, 2020.
Frequency: Quarterly.
Respondents: The FR Y–15 panel is
currently comprised of top-tier bank
holding companies (BHCs), covered
savings and loan holding companies
(SLHCs), and intermediate holding
companies (IHCs) with $50 billion or
more in total consolidated assets, and
any BHC designated as a global
systemically important bank holding
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]]>Agencies
[Federal Register Volume 84, Number 248 (Friday, December 27, 2019)]
[Notices]
[Pages 71421-71423]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-27866]
-----------------------------------------------------------------------
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; Notice of a New System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records entitled,
BGFRS-23, ``FRB--Freedom of Information Act and Privacy Act Case
Tracking and Reporting System.'' BGFRS-23 permits Board staff to track
Freedom of Information Act (FOIA) and Privacy Act (PA) requests, input
processing data, and produce reports.
DATES: Comments must be received on or before January 27, 2020. This
modified system of records will become effective January 27, 2020,
without further notice, unless comments dictate otherwise.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Privacy Act, requires a 30-day period prior to
publication in the Federal Register in which to review the system and
to provide any comments to the agency. The public is then given a 30-
day period in which to comment, in accordance with 5 U.S.C. 552a(e)(4)
and (11).
ADDRESSES: You may submit comments, identified by BGFRS-23 ``FRB--
Freedom of Information Act and Privacy Act Case Tracking System,'' by
any of the following methods:
Agency website: https://www.federalreserve.gov. Follow the
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
Email: [email protected]. Include SORN name
and number in the subject line of the message.
Fax: (202) 452-3819 or (202) 452-3102.
Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
All public comments will be made available on the Board's website
at https://www.federalreserve.gov/apps/foia/proposedregs.aspx as
submitted, unless modified for technical reasons, or to remove
sensitive PII. Public comments may also be viewed electronically or in
paper form in Room 146, 1709 New York Avenue NW, Washington, DC 20006
between 9:00 a.m. and 5:00 p.m. on weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Counsel, (202) 530-
6270, or [email protected]; Legal Division, Board of Governors of
the Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551. Telecommunications Device for the Deaf (TDD)
users may contact (202) 263-4869.
SUPPLEMENTARY INFORMATION: BGFRS-23 allows staff to log and track the
receipt and processing of FOIA or PA requests from individuals (i.e.,
``Requesters'') using data that is either received from the requester,
his/her representative, or from another federal agency which is
referring a request to the Board for disclosure of records that
originated from the Board. The system also contains data automatically
generated by the system about the request (e.g., record number). Board
staff use the system to record the status of the request, relevant
deadlines, other key
[[Page 71422]]
events or data (such as the date of the response to the request), and
any related administrative appeals.
The Board is amending the system to update the system manager,
clarify the category of individuals covered by the system, update the
description of the categories of records in the system, and note that
records are no longer stored in paper form but solely in electronic
form. In addition, the Board is amending the applicable routine uses.
The Board is adding its General Routine Use D (permitting disclosure to
the Department of Justice, a court, an adjudicative body or
administrative tribunal, or a party in litigation), and General Routine
Use G (permitting disclosure to contractors, agents, or others). At the
request of the Office of Government Information Services (OGIS) the
Board is also adding a new system-specific routine use to allow OGIS to
fulfill its mediation responsibilities. The Board is also modifying the
existing system-specific routine use for disclosure to other agencies
for the purpose of access or amendment of responsive request. The
modification clarifies that the Board will only share information under
this routine use with the other agency when that agency has a
substantial interest in the determination of the request or for the
purpose of consulting with that agency regarding the propriety of
access to the record in order to complete the processing of the
request.
The Board is also making technical changes to BGFRS-23 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive language
revisions to the following categories: ``Policies and Practices for
Storage of Records,'' ``Policies and Practices for Retrieval of
Records,'' ``Policies and Practices for Retention and Disposal of
Records,'' ``Administrative, Technical and Physical Safeguards,''
``Record Access Procedures,'' ``Contesting Record Procedures'' and
``Notification Procedures.'' The Board has also created the following
new fields: ``Security Classification'' and ``History''.
SYSTEM NAME AND NUMBER:
BGFRS-23, ``FRB--Freedom of Information Act and Privacy Act Case
Tracking and Reporting System.''
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The Board maintains the records at the Board's central office,
located at: Board of Governors of the Federal Reserve System, 20th
Street and Constitution Avenue NW, Washington, DC 20551.
SYSTEM MANAGER(S):
Candace Ambrose, Manager, Information Disclosure Section, Office of
the Secretary, Board of Governors of the Federal Reserve System, 20th
Street and Constitution Avenue NW, Washington, DC 20551, 202-452-2407,
or [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Freedom of Information Act (5 U.S.C. 552), the Privacy Act of 1974
(5 U.S.C. 552a), and 12 CFR 261 and 261a.
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained to process requests made
under the provisions of the Freedom of Information Act (FOIA) and
Privacy Act and to assist the Board in carrying its responsibilities
related to the FOIA and Privacy Act.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individual requesters who submit requests and administrative
appeals pursuant to the provisions of the FOIA or Privacy Act;
individual requesters whose FOIA or Privacy Act requests, appeals, or
other records, have been referred to the Board by other agencies;
attorneys or other persons who are authorized to represent individuals
submitting requests and appeals; and individuals who are the subject of
FOIA requests or appeals submitted by a third-party.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system contain contact information on requesters
and the attorneys/representatives of the requestors, including names,
addresses, email addresses, fax numbers, and telephone numbers. Records
may also include the date the request was made, a description of the
information requested, and the staff assigned to process the request or
appeal. The system may also include voluntarily submitted information,
which the Board has not requested, such as, but not limited to, the
individual's social security number and bank account or mortgage loan
numbers. The Board also compiles statistical and administrative data on
the requests it processes for reporting purposes, including the Board's
annual FOIA report to the Department of Justice, submitted in
accordance with 5 U.S.C. 552(e).
RECORD SOURCE CATEGORIES:
Information is provided by the individual making the request or
their representative, or by other agencies which are referring requests
for access to records that originated from the Board, and Board staff
engaged in processing or making determinations on the requests.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses C, D, G, I, and J apply to this system. These
general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf
and are published in the Federal Register at 83 FR 43872 at 43873-74
(August 28, 2018). In addition, records may also be disclosed to:
1. Another Federal Government agency having a substantial interest
in the determination of the request or for the purpose of consulting
with that agency as to the propriety of access to the record in order
to complete the processing of the request;
2. The National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures and compliance with the FOIA
and to facilitate OGIS' offering of mediation services to resolve
disputes between persons making FOIA requests and administrative
agencies; and
3. The news media and the public, unless it is determined that
release of specific information in the context of a particular case
would constitute an unwarranted invasion of personal privacy.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records are stored on a secure server.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records can be retrieved by the name of the requester, tracking
number assigned to the request, subject matter of the request, or any
other field of information that is collected.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The Board retains the records for the designated retention period,
which ranges from six years after final agency action or three years
after final adjudication by the courts, whichever is later, but longer
retention is authorized if required for business use.
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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The system has the ability to track individual user actions within
the system. The audit and accountability controls are based on NIST and
Board standards which, in turn, are based on applicable laws and
regulations. The controls assist in detecting security violations and
performance or other issues in the system. Access to the system is
restricted to authorized users within the Board who require access for
official business purposes. Users are classified into different roles
and common access and usage rights are established for each role. User
roles are used to delineate between the different types of access
requirements such that users are restricted to data that is required in
the performance of their duties. Periodic assessments and reviews are
conducted to determine whether users still require access, have the
appropriate role, and whether there have been any unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) Contain a statement that it is made pursuant to the
Privacy Act of 1974; (2) provide either the name of the Board system of
records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--
Secretary of the Board, Board of Governors of the Federal Reserve
System, 20th Street and Constitution Avenue NW, Washington DC 20551.
You may also submit your Privacy Act request electronically through
the Board's FOIA ``Electronic Request Form'' located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) Provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
No exemptions are claimed for this system.
HISTORY:
This SORN was previously published in the Federal Register at 73 FR
24984 at 25002 (May 6, 2008). The SORN was also amended to incorporate
two new routine uses required by OMB at 83 FR 43872 (August 28, 2018).
Board of Governors of the Federal Reserve System.
Ann Misback,
Secretary of the Board.
[FR Doc. 2019-27866 Filed 12-26-19; 8:45 am]
BILLING CODE P
