Privacy Act of 1974; System of Records, 64281-64283 [2019-25203]
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Federal Register / Vol. 84, No. 225 / Thursday, November 21, 2019 / Notices
monument; and review reports from
subcommittee meetings.
Public’s Accessibility to the Meeting:
Pursuant to 5 U.S.C. 552b and 41 CFR
102–3.140 through 102–3.165, and
subject to the availability of space, this
meeting is open to the public. Seating is
on a first-come basis. The Arlington
National Cemetery conference room is
readily accessible to and usable by
persons with disabilities. For additional
information about public access
procedures, contact Mr. Matthew Davis,
the subcommittee’s Alternate
Designated Federal Officer, at the email
address or telephone number listed in
the FOR FURTHER INFORMATION CONTACT
section.
Written Comments and Statements:
Pursuant to 41 CFR 102–3.105(j) and
102–3.140 and section 10(a)(3) of the
Federal Advisory Committee Act, the
public or interested organizations may
submit written comments or statements
to the Subcommittees and/or the
Committee in response to the stated
agenda of the open meeting or in regard
to the Committee’s mission in general.
Written comments or statements should
be submitted to Mr. Matthew Davis, the
Alternate Designated Federal Officer,
via electronic mail, the preferred mode
of submission, at the address listed in
the FOR FURTHER INFORMATION CONTACT
section. Each page of the comment or
statement must include the author’s
name, title or affiliation, address, and
daytime phone number. Written
comments or statements being
submitted in response to the agenda set
forth in this notice must be received by
the Designated Federal Officer at least
seven business days prior to the meeting
to be considered by the Committee. The
Designated Federal Officer will review
all timely submitted written comments
or statements with the Committee
Chairperson, and ensure the comments
are provided to all members of the
Committee before the meeting. Written
comments or statements received after
this date may not be provided to the
Committee until its next meeting.
Pursuant to 41 CFR 102–3.140d, the
Committee is not obligated to allow any
member of the public to speak or
otherwise address the Committee during
the meeting. Members of the public will
be permitted to make verbal comments
during these meetings only at the time
and in the manner described below. If
a member of the public is interested in
making a verbal comment at the open
meeting, that individual must submit a
request, with a brief statement of the
subject matter to be addressed by the
comment, at least three (3) business
days in advance to the Committee’s
Designated Federal Officer, via
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16:41 Nov 20, 2019
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electronic mail, the preferred mode of
submission, at the addresses listed in
the FOR FURTHER INFORMATION CONTACT
section. The Designated Federal Officer
will log each request, in the order
received, and in consultation with the
appropriate Chair determine whether
the subject matter of each comment is
relevant to the missions and/or the
topics to be addressed in these public
meeting. Members of the public who
have requested to make a comment and
whose comments have been deemed
relevant under the process described
above, will be invited to speak in the
order in which their requests were
received by the Designated Federal
Officer. The appropriate Chair may allot
a specific amount of time for comments.
Brenda S. Bowen,
Army Federal Register Liaison Officer.
[FR Doc. 2019–25251 Filed 11–20–19; 8:45 am]
BILLING CODE 5001–03–P
Office of the Secretary
[Docket ID DoD–2019–OS–0130]
Privacy Act of 1974; System of
Records
Office of the Secretary, DoD.
Notice of a modified System of
Records.
ACTION:
The Office of the Secretary of
Defense (OSD) is modifying a System of
Records Notice (SORN), titled ‘‘Defense
Institute of Security Assistance
Management (DISAM) Information
System Mission (DISM),’’ DSCA 05.
This modified system will provide
efficient administration of U.S. and
international students, Defense Institute
of Security Cooperation Studies (DISCS)
personnel and guest lecturers. The
system also provides personnel the
ability to submit requests and make
arrangements for travel, and to use a
relational database to record, manage
and report information about students,
personnel, and travel, including reports
of annual training for foreign nationals.
Records are also used as a management
tool for statistical analysis, tracking,
reporting to Congress, evaluating
program effectiveness, and conducting
research.
SUMMARY:
This notice is effective upon
publication; however, comments on the
Routine Uses will be accepted on or
before December 23, 2019. The Routine
Uses are effective at the close of the
comment period.
DATES:
PO 00000
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Fmt 4703
Sfmt 4703
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
* Mail: Department of Defense, Office
of the Chief Management Officer,
Directorate for Oversight and
Compliance, 4800 Mark Center Drive,
Mailbox #24, Suite 08D09, Alexandria,
VA 22350–1700.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
ADDRESSES:
Ms.
Luz D. Ortiz, Chief, Records, Privacy
and Declassification Division (RPDD),
1155 Defense Pentagon, Washington, DC
20301–1155, or by phone at (571) 372–
0478.
SUPPLEMENTARY INFORMATION: The OSD
is modifying a system of records subject
to the Privacy Act of 1974, 5 U.S.C.
552a. This notice serves to update the
SORN for DISM, DSCA 05.
The OSD is modifying this SORN by
updating the system name, purpose,
routine uses, storage of records,
retention and disposal of records, record
access procedures, contesting record
procedures, and notification procedures
sections to better align the SORN with
guidelines provided in Office of
Management and Budget (OMB)
Circular A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act.’’
The DoD notices for Systems of
Records subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended, have
been published in the Federal Register
and are available from the address in
FOR FURTHER INFORMATION CONTACT or at
the Defense Privacy, Civil Liberties and
Transparency Division website at https://
dpcld.defense.gov.
The proposed systems reports, as
required by the Privacy Act, as
amended, were submitted on September
20, 2019, to the House Committee on
Oversight and Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the OMB
pursuant to Section 6 to OMB Circular
No. A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication under the Privacy Act,’’
FOR FURTHER INFORMATION CONTACT:
DEPARTMENT OF DEFENSE
AGENCY:
64281
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Federal Register / Vol. 84, No. 225 / Thursday, November 21, 2019 / Notices
CATEGORIES OF RECORDS IN THE SYSTEM:
revised December 23, 2016 (December
23, 2016, 81 FR 94424).
Dated: November 15, 2019.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Defense Institute of Security
Assistance Management (DISAM)
Information System Mission (DISM),
DSCA 05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Institute of Security
Cooperation Studies (DISCS), 2475 K.
Street, Bldg. 52, Wright-Patterson AFB,
OH 45433–7641.
SYSTEM MANAGER(S):
DISM System Administrator; Defense
Institute of Security Cooperation
Studies, 2475 K. Street, Bldg. 52,
Wright-Patterson AFB, OH 45433–7641;
email: dsca.ncr.lmo.mbx.info@mail.mil.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 134, Under Secretary of
Defense for Policy; Public Law 97–195,
Foreign Assistance and Arms Export Act
of 1961, as amended; DoD Directive
(DoDD) 5105.65, Defense Security
Cooperation Agency (DSCA); DSCA
Security Assistance Management
Manual, Chapter 10, International
Training; DoDD 5132.03, DoD Policy
and Responsibilities Relating to Security
Cooperation; Army Regulation 12–15,
SECNAVINST 4950.4B, AFI 16–105,
Joint Security Cooperation Education
and Training; and E.O. 9397, (SSN), as
amended.
PURPOSE(S) OF THE SYSTEM:
The DISCS DISM contains several
applications to efficiently manage the
administrative activities of U.S. and
international students, DISCS personnel
and guest lecturers. Also, the system
allows personnel to submit requests and
make arrangements for travel. Finally,
the system uses a relational database to
record, manage and report information
about students, personnel, and travel,
including reports of annual training.
Records are also used as a management
tool for statistical analysis, tracking,
reporting to Congress, evaluating
program effectiveness, and conducting
research.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
DISCS civilian, military, and
contractor personnel, U.S. Federal
agency employees, students, and guest
speakers.
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16:41 Nov 20, 2019
Jkt 250001
DISCS Personnel data: Full name,
DoD Identification Number (DoD ID),
gender, date of birth, home address,
personal cell phone and work numbers,
work domain name, work email address,
arrival and departure dates, duty hours,
emergency point of contact information,
position title, funding source,
directorate and office names,
employment status, academic rank and
degree, salary, job series, civilian grade,
military Joint Manpower Program rank
and number, date of rank, service
branch, occupational specialty code and
description, military evaluation dates,
tour completion date, recall order, DoD
billet manning document number,
height and weight, security clearance
type, issue and expiration dates,
investigation type and date, IT level,
supervisor name, list of DoD annual
training requirements, training
completion dates and year required,
faculty member, function and program
type;
DISCS Personnel Travel data:
Traveler’s name, government point of
contact information, request number,
agency directorate, priority and
requirement types, purpose of travel,
group and class type, order and voucher
numbers, voucher check and Military
Interdepartmental Purchase Request
(MIPR) dates, funding source, source
organization, departure and arrival
information, travel location cost
information, DoD status of travel
request, administrative notes and
comments.
Student data: Full name, student and
DoD ID, gender, date of birth,
nationality, organization and mailing
addresses, work number, position title,
hotel confirmation number, country
name, combatant command, student
type, area of expertise and duty type,
civilian grade, service branch, military
rank, diploma, test scores, supervisor
name, personal and work email
addresses, and work number, course
type, registration date, level and status,
certificates, student and registrar
comments, administrative notes and
emergency point of contact information.
Guest Speaker data: Full name,
position title, gender, Social Security
Number (SSN) (for non-DoD guest
speakers only), DoD ID, home, cell
phone, and work numbers, fax number,
email and mailing address, employment
status, security clearance type, military
rank, civilian grade, course information,
honorarium, DISCS host name, and
funding information.
RECORD SOURCE CATEGORIES:
Information contained in this system
is obtained from the DISCS personnel,
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Sfmt 4703
individuals via DISCS student
registration and guest speaker forms,
and travel request forms, including by
administrators with access to DoD
personnel and security related
databases.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as
amended, the records contained herein
may specifically be disclosed outside
the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3):
a. To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the DoD when
necessary to accomplish an agency
function related to this system of
records.
b. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority
or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature.
c. To any component of the
Department of Justice for the purpose of
representing the DoD, or its
components, officers, employees, or
members in pending or potential
litigation to which the record is
pertinent.
d. In an appropriate proceeding before
a court, grand jury, or administrative or
adjudicative body or official, when the
DoD or other Agency representing the
DoD determines the records are relevant
and necessary to the proceeding; or in
an appropriate proceeding before an
administrative or adjudicative body
when the adjudicator determines the
records to be relevant to the proceeding.
e. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
f. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
g. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or confirms a breach of the system of
records; (2) the DoD determines as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the DoD (including its
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Federal Register / Vol. 84, No. 225 / Thursday, November 21, 2019 / Notices
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
h. To another Federal agency or
Federal entity, when the DoD
determines information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
Requester Service Center, 1155 Defense
Pentagon, Washington, DC 20301–1155.
Signed, written requests should include
the full name, current address and
telephone number, and the name and
number of this system of records notice.
In addition, the requester must provide
either a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
CONTESTING RECORD PROCEDURES:
The records are stored in electronic
format on secure servers with access
restricted by the use of Common Access
Cards (CACs), pin numbers, and/or card
swipe protocols. Physical access is
limited through the use of locks, guards,
card swipe, and other administrative
procedures.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
These records may be retrieved by
name of individual, DoD ID, student ID,
or SSN.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
These records are cut off on closure of
study or event and destroyed 25 years
after cut off.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Records are maintained in a
controlled facility. Physical entry is
restricted by the use of locks, and is
accessible only to authorized personnel.
Access to records is also limited to
person(s) responsible for servicing the
record in performance of their official
duties and who are properly screened
and cleared for need-to-know. Access to
electronic data is restricted by
centralized access control to include the
use of CAC, pin numbers (which are
changed periodically), file permissions,
and audit logs.
RECORD ACCESS PROCEDURES:
16:41 Nov 20, 2019
NOTIFICATION PROCEDURES:
Individuals seeking to determine
whether information about themselves
is contained in this system of records
should address written inquiries to
Defense Institute of Security
Cooperation Studies, ATTN: Director of
Organizational Support, 2475 K Street,
Wright-Patterson AFB, OH 45433–7641.
Signed, written requests should include
the full name, current address and
telephone number, and the name and
number of this system of records notice.
In addition, the requester must provide
either a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
Individuals seeking access to records
about themselves contained in this
system should address written inquiries
to the Office of the Secretary of Defense/
Joint Staff, Freedom of Information Act
VerDate Sep<11>2014
The DoD rule for accessing records,
contesting contents, and appealing
initial agency determinations are
published in 32 CFR part 310 or may be
obtained from the system manager.
Jkt 250001
June 7, 2016, 81 FR 36526.
[FR Doc. 2019–25203 Filed 11–20–19; 8:45 am]
BILLING CODE 5001–06–P
Frm 00023
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DOD–2019–OS–0128]
Science and Technology Reinvention
Laboratory (STRL) Personnel
Management Demonstration Project in
the Joint Warfare Analysis Center
(JWAC) of the United States Strategic
Command (USSTRATCOM)
Under Secretary of Defense for
Research and Engineering (USD (R&E)),
Department of Defense (DoD).
ACTION: Notice of proposal to adopt and
modify an existing personnel
management demonstration project.
AGENCY:
This Federal Register Notice
(FRN) serves as notice of the proposed
adoption of an existing STRL Personnel
Demonstration Project by the Joint
Warfare Analysis Center (JWAC), United
States Strategic Command
(USSTRATCOM). JWAC proposes to
adopt, with some modifications, the
STRL Personnel Demonstration Project
implemented at the Air Force Research
Laboratory (AFRL).
DATES: The JWAC demonstration project
(JWAC–DP) proposal may not be
implemented until a 30-day comment
period is provided, comments
addressed, and a final FRN published.
To be considered, written comments
must be submitted on or before
December 23, 2019.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
Mail: Department of Defense, Office of
the Chief Management Officer,
Directorate for Oversight and
Compliance, 4800 Mark Center Drive,
Mailbox #24, Suite 08D09, Alexandria,
VA 22350–1700.
Instructions: All submissions received
must include the agency name, docket
number and title for this Federal
Register document. The general policy
for comments and other submissions
from members of the public is to make
these submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
SUMMARY:
FOR FURTHER INFORMATION CONTACT:
HISTORY:
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• Joint Warfare Analysis Center
(JWAC): Ms. Amy Balmaz, Director,
Human Resources, 4048 Higley Road,
Dahlgren, VA 22448, (540) 653–8598,
amy.t.balmaz.civ@mail.mil.
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]]>Agencies
[Federal Register Volume 84, Number 225 (Thursday, November 21, 2019)]
[Notices]
[Pages 64281-64283]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-25203]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Office of the Secretary
[Docket ID DoD-2019-OS-0130]
Privacy Act of 1974; System of Records
AGENCY: Office of the Secretary, DoD.
ACTION: Notice of a modified System of Records.
-----------------------------------------------------------------------
SUMMARY: The Office of the Secretary of Defense (OSD) is modifying a
System of Records Notice (SORN), titled ``Defense Institute of Security
Assistance Management (DISAM) Information System Mission (DISM),'' DSCA
05. This modified system will provide efficient administration of U.S.
and international students, Defense Institute of Security Cooperation
Studies (DISCS) personnel and guest lecturers. The system also provides
personnel the ability to submit requests and make arrangements for
travel, and to use a relational database to record, manage and report
information about students, personnel, and travel, including reports of
annual training for foreign nationals. Records are also used as a
management tool for statistical analysis, tracking, reporting to
Congress, evaluating program effectiveness, and conducting research.
DATES: This notice is effective upon publication; however, comments on
the Routine Uses will be accepted on or before December 23, 2019. The
Routine Uses are effective at the close of the comment period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
* Mail: Department of Defense, Office of the Chief Management
Officer, Directorate for Oversight and Compliance, 4800 Mark Center
Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Luz D. Ortiz, Chief, Records,
Privacy and Declassification Division (RPDD), 1155 Defense Pentagon,
Washington, DC 20301-1155, or by phone at (571) 372-0478.
SUPPLEMENTARY INFORMATION: The OSD is modifying a system of records
subject to the Privacy Act of 1974, 5 U.S.C. 552a. This notice serves
to update the SORN for DISM, DSCA 05.
The OSD is modifying this SORN by updating the system name,
purpose, routine uses, storage of records, retention and disposal of
records, record access procedures, contesting record procedures, and
notification procedures sections to better align the SORN with
guidelines provided in Office of Management and Budget (OMB) Circular
A-108, ``Federal Agency Responsibilities for Review, Reporting, and
Publication under the Privacy Act.''
The DoD notices for Systems of Records subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal
Register and are available from the address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy, Civil Liberties and Transparency
Division website at https://dpcld.defense.gov.
The proposed systems reports, as required by the Privacy Act, as
amended, were submitted on September 20, 2019, to the House Committee
on Oversight and Reform, the Senate Committee on Homeland Security and
Governmental Affairs, and the OMB pursuant to Section 6 to OMB Circular
No. A-108, ``Federal Agency Responsibilities for Review, Reporting, and
Publication under the Privacy Act,''
[[Page 64282]]
revised December 23, 2016 (December 23, 2016, 81 FR 94424).
Dated: November 15, 2019.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Defense Institute of Security Assistance Management (DISAM)
Information System Mission (DISM), DSCA 05.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Defense Institute of Security Cooperation Studies (DISCS), 2475 K.
Street, Bldg. 52, Wright-Patterson AFB, OH 45433-7641.
SYSTEM MANAGER(S):
DISM System Administrator; Defense Institute of Security
Cooperation Studies, 2475 K. Street, Bldg. 52, Wright-Patterson AFB, OH
45433-7641; email: dsca.ncr.lmo.mbx.info@mail.mil">dsca.ncr.lmo.mbx.info@mail.mil.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. 134, Under Secretary of Defense for Policy; Public Law
97-195, Foreign Assistance and Arms Export Act of 1961, as amended; DoD
Directive (DoDD) 5105.65, Defense Security Cooperation Agency (DSCA);
DSCA Security Assistance Management Manual, Chapter 10, International
Training; DoDD 5132.03, DoD Policy and Responsibilities Relating to
Security Cooperation; Army Regulation 12-15, SECNAVINST 4950.4B, AFI
16-105, Joint Security Cooperation Education and Training; and E.O.
9397, (SSN), as amended.
PURPOSE(S) OF THE SYSTEM:
The DISCS DISM contains several applications to efficiently manage
the administrative activities of U.S. and international students, DISCS
personnel and guest lecturers. Also, the system allows personnel to
submit requests and make arrangements for travel. Finally, the system
uses a relational database to record, manage and report information
about students, personnel, and travel, including reports of annual
training. Records are also used as a management tool for statistical
analysis, tracking, reporting to Congress, evaluating program
effectiveness, and conducting research.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
DISCS civilian, military, and contractor personnel, U.S. Federal
agency employees, students, and guest speakers.
CATEGORIES OF RECORDS IN THE SYSTEM:
DISCS Personnel data: Full name, DoD Identification Number (DoD
ID), gender, date of birth, home address, personal cell phone and work
numbers, work domain name, work email address, arrival and departure
dates, duty hours, emergency point of contact information, position
title, funding source, directorate and office names, employment status,
academic rank and degree, salary, job series, civilian grade, military
Joint Manpower Program rank and number, date of rank, service branch,
occupational specialty code and description, military evaluation dates,
tour completion date, recall order, DoD billet manning document number,
height and weight, security clearance type, issue and expiration dates,
investigation type and date, IT level, supervisor name, list of DoD
annual training requirements, training completion dates and year
required, faculty member, function and program type;
DISCS Personnel Travel data: Traveler's name, government point of
contact information, request number, agency directorate, priority and
requirement types, purpose of travel, group and class type, order and
voucher numbers, voucher check and Military Interdepartmental Purchase
Request (MIPR) dates, funding source, source organization, departure
and arrival information, travel location cost information, DoD status
of travel request, administrative notes and comments.
Student data: Full name, student and DoD ID, gender, date of birth,
nationality, organization and mailing addresses, work number, position
title, hotel confirmation number, country name, combatant command,
student type, area of expertise and duty type, civilian grade, service
branch, military rank, diploma, test scores, supervisor name, personal
and work email addresses, and work number, course type, registration
date, level and status, certificates, student and registrar comments,
administrative notes and emergency point of contact information.
Guest Speaker data: Full name, position title, gender, Social
Security Number (SSN) (for non-DoD guest speakers only), DoD ID, home,
cell phone, and work numbers, fax number, email and mailing address,
employment status, security clearance type, military rank, civilian
grade, course information, honorarium, DISCS host name, and funding
information.
RECORD SOURCE CATEGORIES:
Information contained in this system is obtained from the DISCS
personnel, individuals via DISCS student registration and guest speaker
forms, and travel request forms, including by administrators with
access to DoD personnel and security related databases.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, the records contained
herein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3):
a. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the DoD when necessary to accomplish
an agency function related to this system of records.
b. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
c. To any component of the Department of Justice for the purpose of
representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
d. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines the records are relevant and
necessary to the proceeding; or in an appropriate proceeding before an
administrative or adjudicative body when the adjudicator determines the
records to be relevant to the proceeding.
e. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
f. To a Member of Congress or staff acting upon the Member's behalf
when the Member or staff requests the information on behalf of, and at
the request of, the individual who is the subject of the record.
g. To appropriate agencies, entities, and persons when (1) the DoD
suspects or confirms a breach of the system of records; (2) the DoD
determines as a result of the suspected or confirmed breach there is a
risk of harm to individuals, the DoD (including its
[[Page 64283]]
information systems, programs, and operations), the Federal Government,
or national security; and (3) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection
with the DoD's efforts to respond to the suspected or confirmed breach
or to prevent, minimize, or remedy such harm.
h. To another Federal agency or Federal entity, when the DoD
determines information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The records are stored in electronic format on secure servers with
access restricted by the use of Common Access Cards (CACs), pin
numbers, and/or card swipe protocols. Physical access is limited
through the use of locks, guards, card swipe, and other administrative
procedures.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
These records may be retrieved by name of individual, DoD ID,
student ID, or SSN.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
These records are cut off on closure of study or event and
destroyed 25 years after cut off.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records are maintained in a controlled facility. Physical entry is
restricted by the use of locks, and is accessible only to authorized
personnel. Access to records is also limited to person(s) responsible
for servicing the record in performance of their official duties and
who are properly screened and cleared for need-to-know. Access to
electronic data is restricted by centralized access control to include
the use of CAC, pin numbers (which are changed periodically), file
permissions, and audit logs.
RECORD ACCESS PROCEDURES:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Office of the
Secretary of Defense/Joint Staff, Freedom of Information Act Requester
Service Center, 1155 Defense Pentagon, Washington, DC 20301-1155.
Signed, written requests should include the full name, current address
and telephone number, and the name and number of this system of records
notice. In addition, the requester must provide either a notarized
statement or an unsworn declaration made in accordance with 28 U.S.C.
1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The DoD rule for accessing records, contesting contents, and
appealing initial agency determinations are published in 32 CFR part
310 or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking to determine whether information about
themselves is contained in this system of records should address
written inquiries to Defense Institute of Security Cooperation Studies,
ATTN: Director of Organizational Support, 2475 K Street, Wright-
Patterson AFB, OH 45433-7641. Signed, written requests should include
the full name, current address and telephone number, and the name and
number of this system of records notice. In addition, the requester
must provide either a notarized statement or an unsworn declaration
made in accordance with 28 U.S.C. 1746, in the following format:
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
June 7, 2016, 81 FR 36526.
[FR Doc. 2019-25203 Filed 11-20-19; 8:45 am]
BILLING CODE 5001-06-P
