Privacy Act of 1974; System of Records, 53763-53766 [2019-21925]
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Federal Register / Vol. 84, No. 195 / Tuesday, October 8, 2019 / Notices
for staff members and participants,
professional tool kits, and sample
policies and procedures materials. The
proposed survey will examine what
impact these and other efforts have had
in making MAT more widely available
to patients in need of these lifesaving
treatments and enhancing practitioner
knowledge and acceptance.
Request for comments: Written
comments and/or suggestions from the
public and affected agencies are invited
on one or more of the following points:
(1) Whether the proposed collection of
information is necessary for the proper
performance of the function of the
agency, including whether the
information will have practical utility;
(2) The accuracy of the agency’s
estimate of the burden of the proposed
collection of information, including the
validity of the methodology and
assumptions used; (3) Ways to enhance
the quality, utility, and clarity of the
information to be collected; and (4)
Ways to minimize the burden of the
collection of information on those who
are to respond, including the use of
appropriate automated, electronic,
mechanical, or other technological
collection techniques or other forms of
information technology.
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Overview of Information Collection
Title of Information Collection:
Survey on the Treatment of Opioid Use
Disorders.
Method of data collection: Electronic
survey.
Frequency: One-time data collection.
Members of affected public:
Administrators in drug courts in the
counties with the highest total opioidrelated overdoses and the highest
opioid-related overdose rates.
Estimation of the total numbers of
hours needed to prepare the information
collection including number of
respondents, frequency of response, and
hours of response:
Number of respondents: 269.
Frequency of response: 1.
Average time per response: 15
minutes.
Annual Hour Burden: 67 hours.
Status of the proposed information
collection: New.
Dated: October 3, 2019.
Michael Passante,
Acting General Counsel.
[FR Doc. 2019–21919 Filed 10–7–19; 8:45 am]
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NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
Institute of Museum and Library
Services
Privacy Act of 1974; System of
Records
Institute of Museum and
Library Services (IMLS), National
Foundation on the Arts and the
Humanities.
ACTION: Notice of modified systems of
records.
AGENCY:
The Institute of Museum and
Library Services (IMLS), is publishing
an amendment of its systems of records
to provide updated information. The
Notice includes descriptions of the
agency’s systems of records and the
ways they are maintained, as required
by the Privacy Act of 1974.
DATES: The amended system is effective
upon date of publication.
ADDRESSES: Nancy E. Weiss, Senior
Agency Official for Privacy, Institute of
Museum and Library Services, 955
L’Enfant Plaza North SW, 4th Floor,
Washington, DC 20024. Email: nweiss@
imls.gov. Telephone: (202) 653–4657.
FOR FURTHER INFORMATION CONTACT:
Nancy E. Weiss, (202) 653–4657,
nweiss@imls.gov.
SUPPLEMENTARY INFORMATION: In
accordance with 5 U.S.C. 552a(e)(4),
IMLS today is publishing an amended
notice of the existence and character of
its systems of records in order to make
available in one place in the Federal
Register the most up-to-date
information regarding these systems.
SUMMARY:
Statement of General Routine Uses
The following general routine uses are
incorporated by reference into each
system of records set forth herein,
unless specifically limited in the system
description.
1. A record may be disclosed as a
routine use to a Member of Congress or
his or her staff, when the Member of
Congress or his or her staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
2. A record may be disclosed as a
routine use to designated officers and
employees of other agencies and
departments of the Federal government
having an interest in the subject
individual for employment purposes
(including the hiring or retention of any
employee; the issuance of a security
clearance; the letting of a contract; or
the issuance of a license, grant, or other
benefits by the requesting agency) to the
extent that the information is relevant
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and necessary to the requesting agency’s
decision on the matter involved.
3. In the event that a record in a
system of records maintained by IMLS
indicates, either by itself or in
combination with other information in
IMLS’s possession, a violation or
potential violation of the law (whether
civil, criminal, or regulatory in nature,
and whether arising by statute or by
regulation, rule, or order issued
pursuant thereto), that record may be
referred, as a routine use, to the
appropriate agency, whether Federal,
State, local, or foreign, charged with
investigating or prosecuting such
violation, or charged with enforcing or
implementing the statute, rule,
regulation, or order issued pursuant
thereto. Such referral shall be deemed to
authorize: (1) Any and all appropriate
and necessary uses of such records in a
court of law or before an administrative
board or hearing; and (2) Such other
interagency referrals as may be
necessary to carry out the receiving
agencies’ assigned law enforcement
duties.
4. The names, Social Security
numbers, home addresses, dates of
birth, dates of hire, quarterly earnings,
employer identifying information, and
State of hire of employees may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, as follows:
(a) For use in the Federal Parent
Locator System (FPLS) and the Federal
Tax Offset System for the purpose of
locating individuals to establish
paternity, establishing and modifying
orders of child support, identifying
sources of income, and for other child
support enforcement actions as required
by the Personal Responsibility and
Work Opportunity Reconciliation Act of
1996 (Pub. L. 104–193);
(b) For release to the Social Security
Administration for the purpose of
verifying Social Security numbers in
connection with the operation of FPLS;
and
(c) For release to the U.S. Department
of the Treasury (Treasury) for the
purpose of payroll, savings bonds, and
other deductions; administering the
Earned Income Tax Credit Program
(section 32, Internal Revenue Code of
1986); and verifying a claim with
respect to employment on a tax return,
as required by the Personal
Responsibility and Work Opportunity
Reconciliation Act of 1996 (Pub. L. 104–
193);
5. A record may be disclosed as a
routine use in the course of presenting
evidence to a court, magistrate, or
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administrative tribunal of appropriate
jurisdiction, and such disclosure may
include disclosures to opposing counsel
in the course of settlement negotiations.
6. Information from any system of
records may be used as a data source for
management information, for the
production of summary descriptive
statistics and analytical studies in
support of the function for which the
records are collected and maintained, or
for related personnel management
functions or manpower studies.
Information also may be disclosed to
respond to general requests for
statistical information (without personal
identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a
routine use to a contractor, expert, or
consultant of IMLS (or an office within
IMLS) when the purpose of the release
is to perform a survey, audit, or other
review of IMLS’s procedures and
operations.
8. A record from any system of
records may be disclosed as a routine
use to the National Archives and
Records Administration as part of
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
9. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the record to be
released reflects serious inadequacies
with the recipient’s personnel, and
disclosure of the record is for the
purpose of permitting the recipient to
effect corrective action in the
government’s best interest.
10. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the recipient has
incurred indebtedness to the
government through its receipt of
government funds, and the release of the
record is for the purpose of allowing the
debtor to effect a collection against a
third party.
11. Information in a system of records
may be disclosed as a routine use to the
Treasury; other Federal agencies;
‘‘consumer reporting agencies’’ (as
defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims
Collection Act of 1966, 31 U.S.C.
3701(a)(3)); or private collection
contractors for the purpose of collecting
a debt owed to the Federal Government
as provided in the regulations
promulgated by IMLS at 45 CFR 1183.
12. A record may be disclosed to
appropriate agencies, entities, and
persons when (1) IMLS suspects or has
confirmed that there has been a breach
of the system of records, (2) IMLS has
determined that as a result of the
suspected or confirmed breach there is
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a risk of harm to individuals, IMLS
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with IMLS’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
13. A record may be disclosed to
another Federal agency or Federal
entity, when IMLS determines that
information from the system of records
is reasonably necessary to assist the
recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
Table of Contents
This document gives notice that the
following IMLS systems of records are
in effect:
IMLS–1 Electronic Grant Management
System
IMLS–3 Federal Personnel and Payroll
System
IMLS–4 Financial Management System—
Delphi
IMLS–1
SYSTEM NAME:
Electronic Grant Management System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the Chief Information
Officer, Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024.
Authorized personnel may access
IMLS’s electronic grant management
system (eGMS) via an online portal.
SYSTEM MANAGER(S):
Deputy Directors of the Office of
Museum Services and Office of Library
Services, Institute of Museum and
Library Services, 955 L’Enfant Plaza
North SW, 4th Floor, Washington, DC
20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2018 (20 U.S.C. 9101 et seq.)
PURPOSE(S) OF THE SYSTEM:
To provide a central repository for
information about expert reviewers,
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grant applicants, award recipients, and
awards.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have applied to or
have served as peer review panelists.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names of individuals, home and work
addresses, telephone numbers, email
addresses, Social Security Numbers
(only from those panelists receiving
payment from IMLS), identification
numbers assigned by IMLS, review
group assignments, and other data
concerning potential and actual
reviewers, including area of expertise,
institutional affiliations, peer reviewer
notes and application grading, payment
and/or travel reimbursement
information, grant application materials,
and written communication with IMLS.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the selection of reviewers and payment
of honoraria to panelists, and general
administration of the grant review
process (evaluation of applications for
federal assistance, management of active
grants, communication with grantees,
and processing of disbursement of grant
funds). See also the list of General
Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records in this system are maintained
in an electronic database and digital file
repository.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records in this system are retrieved
by name, email address, eGMS
identification number, review group
assignment, or by the identification
number of an application.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records in this system are updated on
a continuing basis when reviewers are
assigned to a review group and as new
information is received. Records will be
removed only in accordance with the
disposition authority provided by IMLS
records schedules.
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ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Access to records in this system by
IMLS staff is controlled by password
and dual factor authentication, with
different levels of modification rights
assigned to individuals and offices at
IMLS based upon their specific job
functions. Access limited to authorized
personnel whose duties require such
access, and to those functions necessary
for the performance of their duties.
IMLS provides grant applicants and
peer review panelists individual
accounts with access restricted to only
those grant applications with which the
individual is affiliated.
RECORD ACCESS PROCEDURES:
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 52540.
IMLS–3
SYSTEM NAME:
Federal Personnel and Payroll
System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024, U.S.
Department of Interior, Interior Business
Center, Denver, Colorado.
SYSTEM MANAGER(S):
Human Resources Officer, Institute of
Museum and Library Services, 955
L’Enfant Plaza North SW, 4th Floor,
Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2018 (20 U.S.C. 9101 et seq.); Federal
Personnel Manual and Treasury Fiscal
Requirements Manual.
PURPOSE(S) OF THE SYSTEM:
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To document IMLS’s personnel
processes and to calculate and process
payroll.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Payroll and personnel information,
such as time and attendance data,
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Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of personnel and
payroll processes.
Data in this system may be
transmitted to the U.S. Department of
Interior, Interior Business Center, U.S.
Department of Treasury, and employeedesignated financial institutions to
affect issuance of paychecks to
employees and distributions of pay
according to employee directions for
authorized purposes. Data in this system
also may be used to prepare payroll,
meet government recordkeeping and
reporting requirements, and retrieve and
apply payroll and personnel
information as required for agency
needs. See also the list of General and
Routine Uses contained in the
Preliminary Statement.
NOTIFICATION PROCEDURES:
CATEGORIES OF RECORDS IN THE SYSTEM:
RECORD SOURCE CATEGORIES:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See 45 CFR part 1182.
Employees of IMLS.
statements of earnings and leave,
training data, wage and tax statements,
and payroll and personnel transactions.
This system includes data that also is
maintained in IMLS’s official personnel
folders, which are managed in
accordance with Office of Personnel
Management (OPM) regulations. The
OPM has given notice of its system of
records covering official personnel
folders in OPM/GOVT–1.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic records in this system are
maintained off-site by the Department of
Interior, Interior Business Center (IBC).
Paper records generated through the
NBC are maintained in file cabinets in
secured storage areas by the Offices of
the Chief Financial Officer and Human
Resources after arriving at IMLS.
Discipline offices also may use file
cabinets in secured storage areas to
maintain paper records concerning
performance reviews and other
personnel actions in their divisions.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records in this system are retrieved
by name, Social Security number, or
date of birth.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The Human Resources Officer
maintains paper records in this system
in accordance with the General Services
Administration’s General Records
Schedule 2. Division offices may
maintain paper records concerning
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53765
performance reviews and other
personnel actions in their divisions for
the duration of an individual’s
employment with IMLS.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Access to the electronic records in
this system is controlled by password
on the limited number of IMLS
computers that can be used to draw
information from the IBC. File cabinets
containing the paper records in this
system either are kept locked during
non-business hours or are located in
rooms that are kept locked during nonbusiness hours.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 52540.
IMLS–4
SYSTEM NAME:
Financial Management System—
Delphi.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Enterprise Services Center, 6500
MacArthur Boulevard, Oklahoma City,
OK 73169.
SYSTEM MANAGERS(S):
Office of the Chief Financial Officer,
Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2018 (20 U.S.C. 9101 et seq.).
PURPOSE(S) OF THE SYSTEM:
To provide a central repository of all
financial transactions to enable IMLS to
meet its statutory reporting
requirements to the Office of
Management and Budget, the U.S.
Department of Treasury, and Congress.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of IMLS, application
reviewers, grantees, vendors and other
Federal Government organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number,
telefax number, email address, payment
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Federal Register / Vol. 84, No. 195 / Tuesday, October 8, 2019 / Notices
HISTORY:
information, including banking
information. This system data is
maintained in an Oracle Database.
84 FR 52540.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants, travel,
and vendor processes.
[FR Doc. 2019–21925 Filed 10–7–19; 8:45 am]
BILLING CODE 7036–01–P
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
Data in this system may be used for
the general administration of the grant
management process and the IMLS
accounting process. See also the list of
General Routine Uses contained in the
Preliminary Statement.
National Endowment for the Arts
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records in this system are retrieved
by name and/or purchase order number.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records in this database are
maintained and updated on a daily basis
as financial transactions are processed.
Discipline offices maintain paper files
that grow as financial transactions are
submitted to the Enterprise Services
Center for processing. Records are
disposed of in accordance with the
General Services Administration’s
General Records Schedule.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Authorized IMLS staff use passwords
via a remote secure VPN to gain access
to the database. Rooms containing the
records in this system are kept locked
during non-working hours.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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Arts Advisory Panel Meetings
National Endowment for the
Arts, National Foundation of the Arts
and the Humanities.
ACTION: Notice of meetings.
AGENCY:
Pursuant to the Federal
Advisory Committee Act, as amended,
notice is hereby given that 22 meetings
of the Arts Advisory Panel to the
National Council on the Arts will be
held by teleconference.
DATES: See the SUPPLEMENTARY
INFORMATION section for individual
meeting times and dates. All meetings
are Eastern time and ending times are
approximate:
ADDRESSES: National Endowment for the
Arts, Constitution Center, 400 7th St.
SW, Washington, DC 20506.
FOR FURTHER INFORMATION CONTACT:
Further information with reference to
these meetings can be obtained from Ms.
Sherry Hale, Office of Guidelines &
Panel Operations, National Endowment
for the Arts, Washington, DC 20506;
hales@arts.gov, or call 202/682–5696.
SUPPLEMENTARY INFORMATION: The
closed portions of meetings are for the
purpose of Panel review, discussion,
evaluation, and recommendations on
financial assistance under the National
Foundation on the Arts and the
Humanities Act of 1965, as amended,
including information given in
confidence to the agency. In accordance
with the determination of the Chairman
of September 10, 2019, these sessions
will be closed to the public pursuant to
subsection (c)(6) of section 552b of title
5, United States Code.
SUMMARY:
Electronic records in this system are
maintained off-site by the Department of
Transportation’s Enterprise Services
Center. Associated paper records are
also maintained at the Enterprise
Services Center. Discipline offices also
may use locking file cabinets to
maintain paper records concerning
financial transactions processed in their
divisions.
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Dated: October 3, 2019.
Amanda Bakale,
Assistant General Counsel, Institute of
Museum and Library Services.
The upcoming meetings are:
Dance (review of applications): This
meeting will be closed.
Date and time: November 4, 2019;
12:00 p.m. to 2:00 p.m.
Dance (review of applications): This
meeting will be closed.
Date and time: November 6, 2019;
12:00 p.m. to 2:00 p.m.
Dance (review of applications): This
meeting will be closed.
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Date and time: November 6, 2019;
3:00 p.m. to 5:00 p.m.
Arts Education (review of
applications): This meeting will be
closed.
Date and time: November 7, 2019;
1:30 p.m. to 3:30 p.m.
Opera (review of applications): This
meeting will be closed.
Date and time: November 7, 2019;
12:00 p.m. to 2:00 p.m.
Opera (review of applications): This
meeting will be closed.
Date and time: November 7, 2019;
3:00 p.m. to 5:00 p.m.
Music (review of applications): This
meeting will be closed.
Date and time: November 13, 2019;
12:00 p.m. to 2:00 p.m.
Arts Education (review of
applications): This meeting will be
closed.
Date and time: November 14, 2019;
1:30 p.m. to 3:30 p.m.
Music (review of applications): This
meeting will be closed.
Date and time: November 14, 2019;
12:00 p.m. to 2:00 p.m.
Music (review of applications): This
meeting will be closed.
Date and time: November 14, 2019;
3:00 p.m. to 5:00 p.m.
Media (review of applications): This
meeting will be closed.
Date and time: November 18, 2019;
2:30 p.m. to 4:30 p.m.
Music (review of applications): This
meeting will be closed.
Date and time: November 18, 2019;
12:00 p.m. to 2:00 p.m.
Media (review of applications): This
meeting will be closed.
Date and time: November 19, 2019;
11:30 a.m. to 1:30 p.m.
Media (review of applications): This
meeting will be closed.
Date and time: November 19, 2019;
2:30 p.m. to 4:30 p.m.
Music (review of applications): This
meeting will be closed.
Date and time: November 19, 2019;
12:00 p.m. to 2:00 p.m.
Arts Education (review of
applications): This meeting will be
closed.
Date and time: November 21, 2019;
1:30 p.m. to 3:30 p.m.
Visual Arts (review of applications):
This meeting will be closed.
Date and time: November 21, 2019;
11:30 a.m. to 1:30 p.m.
Visual Arts (review of applications):
This meeting will be closed.
Date and time: November 21, 2019;
2:30 p.m. to 4:30 p.m.
Visual Arts (review of applications):
This meeting will be closed.
Date and time: November 22, 2019;
11:30 a.m. to 1:30 p.m.
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[Federal Register Volume 84, Number 195 (Tuesday, October 8, 2019)]
[Notices]
[Pages 53763-53766]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-21925]
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NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES
Institute of Museum and Library Services
Privacy Act of 1974; System of Records
AGENCY: Institute of Museum and Library Services (IMLS), National
Foundation on the Arts and the Humanities.
ACTION: Notice of modified systems of records.
-----------------------------------------------------------------------
SUMMARY: The Institute of Museum and Library Services (IMLS), is
publishing an amendment of its systems of records to provide updated
information. The Notice includes descriptions of the agency's systems
of records and the ways they are maintained, as required by the Privacy
Act of 1974.
DATES: The amended system is effective upon date of publication.
ADDRESSES: Nancy E. Weiss, Senior Agency Official for Privacy,
Institute of Museum and Library Services, 955 L'Enfant Plaza North SW,
4th Floor, Washington, DC 20024. Email: [email protected]. Telephone:
(202) 653-4657.
FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, (202) 653-4657,
[email protected].
SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), IMLS
today is publishing an amended notice of the existence and character of
its systems of records in order to make available in one place in the
Federal Register the most up-to-date information regarding these
systems.
Statement of General Routine Uses
The following general routine uses are incorporated by reference
into each system of records set forth herein, unless specifically
limited in the system description.
1. A record may be disclosed as a routine use to a Member of
Congress or his or her staff, when the Member of Congress or his or her
staff requests the information on behalf of, and at the request of, the
individual who is the subject of the record.
2. A record may be disclosed as a routine use to designated
officers and employees of other agencies and departments of the Federal
government having an interest in the subject individual for employment
purposes (including the hiring or retention of any employee; the
issuance of a security clearance; the letting of a contract; or the
issuance of a license, grant, or other benefits by the requesting
agency) to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter involved.
3. In the event that a record in a system of records maintained by
IMLS indicates, either by itself or in combination with other
information in IMLS's possession, a violation or potential violation of
the law (whether civil, criminal, or regulatory in nature, and whether
arising by statute or by regulation, rule, or order issued pursuant
thereto), that record may be referred, as a routine use, to the
appropriate agency, whether Federal, State, local, or foreign, charged
with investigating or prosecuting such violation, or charged with
enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto. Such referral shall be deemed to authorize:
(1) Any and all appropriate and necessary uses of such records in a
court of law or before an administrative board or hearing; and (2) Such
other interagency referrals as may be necessary to carry out the
receiving agencies' assigned law enforcement duties.
4. The names, Social Security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed as a
routine use to the Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services, as
follows:
(a) For use in the Federal Parent Locator System (FPLS) and the
Federal Tax Offset System for the purpose of locating individuals to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement actions as required by the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
(b) For release to the Social Security Administration for the
purpose of verifying Social Security numbers in connection with the
operation of FPLS; and
(c) For release to the U.S. Department of the Treasury (Treasury)
for the purpose of payroll, savings bonds, and other deductions;
administering the Earned Income Tax Credit Program (section 32,
Internal Revenue Code of 1986); and verifying a claim with respect to
employment on a tax return, as required by the Personal Responsibility
and Work Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
5. A record may be disclosed as a routine use in the course of
presenting evidence to a court, magistrate, or
[[Page 53764]]
administrative tribunal of appropriate jurisdiction, and such
disclosure may include disclosures to opposing counsel in the course of
settlement negotiations.
6. Information from any system of records may be used as a data
source for management information, for the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies. Information
also may be disclosed to respond to general requests for statistical
information (without personal identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a routine use to a contractor,
expert, or consultant of IMLS (or an office within IMLS) when the
purpose of the release is to perform a survey, audit, or other review
of IMLS's procedures and operations.
8. A record from any system of records may be disclosed as a
routine use to the National Archives and Records Administration as part
of records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
9. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the record to be released reflects
serious inadequacies with the recipient's personnel, and disclosure of
the record is for the purpose of permitting the recipient to effect
corrective action in the government's best interest.
10. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the recipient has incurred indebtedness
to the government through its receipt of government funds, and the
release of the record is for the purpose of allowing the debtor to
effect a collection against a third party.
11. Information in a system of records may be disclosed as a
routine use to the Treasury; other Federal agencies; ``consumer
reporting agencies'' (as defined in the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 3701(a)(3)); or private collection contractors for the purpose
of collecting a debt owed to the Federal Government as provided in the
regulations promulgated by IMLS at 45 CFR 1183.
12. A record may be disclosed to appropriate agencies, entities,
and persons when (1) IMLS suspects or has confirmed that there has been
a breach of the system of records, (2) IMLS has determined that as a
result of the suspected or confirmed breach there is a risk of harm to
individuals, IMLS (including its information systems, programs, and
operations), the Federal Government, or national security; and (3) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with IMLS's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
13. A record may be disclosed to another Federal agency or Federal
entity, when IMLS determines that information from the system of
records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
Table of Contents
This document gives notice that the following IMLS systems of
records are in effect:
IMLS-1 Electronic Grant Management System
IMLS-3 Federal Personnel and Payroll System
IMLS-4 Financial Management System--Delphi
IMLS-1
SYSTEM NAME:
Electronic Grant Management System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the Chief Information Officer, Institute of Museum and
Library Services, 955 L'Enfant Plaza North SW, 4th Floor, Washington,
DC 20024. Authorized personnel may access IMLS's electronic grant
management system (eGMS) via an online portal.
SYSTEM MANAGER(S):
Deputy Directors of the Office of Museum Services and Office of
Library Services, Institute of Museum and Library Services, 955
L'Enfant Plaza North SW, 4th Floor, Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et
seq.)
PURPOSE(S) OF THE SYSTEM:
To provide a central repository for information about expert
reviewers, grant applicants, award recipients, and awards.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have applied to or have served as peer review
panelists.
CATEGORIES OF RECORDS IN THE SYSTEM:
Names of individuals, home and work addresses, telephone numbers,
email addresses, Social Security Numbers (only from those panelists
receiving payment from IMLS), identification numbers assigned by IMLS,
review group assignments, and other data concerning potential and
actual reviewers, including area of expertise, institutional
affiliations, peer reviewer notes and application grading, payment and/
or travel reimbursement information, grant application materials, and
written communication with IMLS.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the selection of reviewers and
payment of honoraria to panelists, and general administration of the
grant review process (evaluation of applications for federal
assistance, management of active grants, communication with grantees,
and processing of disbursement of grant funds). See also the list of
General Routine Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are maintained in an electronic database and
digital file repository.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system are retrieved by name, email address, eGMS
identification number, review group assignment, or by the
identification number of an application.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system are updated on a continuing basis when
reviewers are assigned to a review group and as new information is
received. Records will be removed only in accordance with the
disposition authority provided by IMLS records schedules.
[[Page 53765]]
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to records in this system by IMLS staff is controlled by
password and dual factor authentication, with different levels of
modification rights assigned to individuals and offices at IMLS based
upon their specific job functions. Access limited to authorized
personnel whose duties require such access, and to those functions
necessary for the performance of their duties. IMLS provides grant
applicants and peer review panelists individual accounts with access
restricted to only those grant applications with which the individual
is affiliated.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 52540.
IMLS-3
SYSTEM NAME:
Federal Personnel and Payroll System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Institute of Museum and Library Services, 955 L'Enfant Plaza North
SW, 4th Floor, Washington, DC 20024, U.S. Department of Interior,
Interior Business Center, Denver, Colorado.
SYSTEM MANAGER(S):
Human Resources Officer, Institute of Museum and Library Services,
955 L'Enfant Plaza North SW, 4th Floor, Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et
seq.); Federal Personnel Manual and Treasury Fiscal Requirements
Manual.
PURPOSE(S) OF THE SYSTEM:
To document IMLS's personnel processes and to calculate and process
payroll.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and personnel information, such as time and attendance
data, statements of earnings and leave, training data, wage and tax
statements, and payroll and personnel transactions. This system
includes data that also is maintained in IMLS's official personnel
folders, which are managed in accordance with Office of Personnel
Management (OPM) regulations. The OPM has given notice of its system of
records covering official personnel folders in OPM/GOVT-1.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of personnel and payroll processes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be transmitted to the U.S. Department of
Interior, Interior Business Center, U.S. Department of Treasury, and
employee-designated financial institutions to affect issuance of
paychecks to employees and distributions of pay according to employee
directions for authorized purposes. Data in this system also may be
used to prepare payroll, meet government recordkeeping and reporting
requirements, and retrieve and apply payroll and personnel information
as required for agency needs. See also the list of General and Routine
Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records in this system are maintained off-site by the
Department of Interior, Interior Business Center (IBC). Paper records
generated through the NBC are maintained in file cabinets in secured
storage areas by the Offices of the Chief Financial Officer and Human
Resources after arriving at IMLS. Discipline offices also may use file
cabinets in secured storage areas to maintain paper records concerning
performance reviews and other personnel actions in their divisions.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system are retrieved by name, Social Security
number, or date of birth.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The Human Resources Officer maintains paper records in this system
in accordance with the General Services Administration's General
Records Schedule 2. Division offices may maintain paper records
concerning performance reviews and other personnel actions in their
divisions for the duration of an individual's employment with IMLS.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to the electronic records in this system is controlled by
password on the limited number of IMLS computers that can be used to
draw information from the IBC. File cabinets containing the paper
records in this system either are kept locked during non-business hours
or are located in rooms that are kept locked during non-business hours.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 52540.
IMLS-4
SYSTEM NAME:
Financial Management System--Delphi.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Enterprise Services Center, 6500 MacArthur Boulevard, Oklahoma
City, OK 73169.
SYSTEM MANAGERS(S):
Office of the Chief Financial Officer, Institute of Museum and
Library Services, 955 L'Enfant Plaza North SW, 4th Floor, Washington,
DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et
seq.).
PURPOSE(S) OF THE SYSTEM:
To provide a central repository of all financial transactions to
enable IMLS to meet its statutory reporting requirements to the Office
of Management and Budget, the U.S. Department of Treasury, and
Congress.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS, application reviewers, grantees, vendors and
other Federal Government organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, email address,
payment
[[Page 53766]]
information, including banking information. This system data is
maintained in an Oracle Database.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants, travel, and vendor processes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the general administration of
the grant management process and the IMLS accounting process. See also
the list of General Routine Uses contained in the Preliminary
Statement.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records in this system are maintained off-site by the
Department of Transportation's Enterprise Services Center. Associated
paper records are also maintained at the Enterprise Services Center.
Discipline offices also may use locking file cabinets to maintain paper
records concerning financial transactions processed in their divisions.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system are retrieved by name and/or purchase order
number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this database are maintained and updated on a daily
basis as financial transactions are processed. Discipline offices
maintain paper files that grow as financial transactions are submitted
to the Enterprise Services Center for processing. Records are disposed
of in accordance with the General Services Administration's General
Records Schedule.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Authorized IMLS staff use passwords via a remote secure VPN to gain
access to the database. Rooms containing the records in this system are
kept locked during non-working hours.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
84 FR 52540.
Dated: October 3, 2019.
Amanda Bakale,
Assistant General Counsel, Institute of Museum and Library Services.
[FR Doc. 2019-21925 Filed 10-7-19; 8:45 am]
BILLING CODE 7036-01-P
