Privacy Act of 1974; System of Records, 51614-51619 [2019-21072]

Agencies

• DEPARTMENT OF THE INTERIOR
• Bureau of Reclamation

[Federal Register Volume 84, Number 189 (Monday, September 30, 2019)]
[Notices]
[Pages 51614-51619]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-21072]


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DEPARTMENT OF THE INTERIOR

Bureau of Reclamation

[DOI-2019-0004; RR83570000, 190R5065C6, RX.59389832.1009676]


Privacy Act of 1974; System of Records

AGENCY: Bureau of Reclamation, Interior.

ACTION: Notice of a modified system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, as 
amended, the Department of the Interior proposes to consolidate ten 
existing Bureau of Reclamation Privacy Act systems of records related 
to land and realty management files into the modified and retitled 
Bureau of Reclamation system of records, ``INTERIOR/Reclamation-14, 
Land and Realty Program.'' This system of records administers the 
Bureau of Reclamation inventory of all land, facilities, and 
waterbodies under Reclamation's jurisdiction. The Bureau of Reclamation 
is proposing to add new routine uses, modify existing routine uses to 
provide clarification, and update all sections of the notice to reflect 
the expanded scope of the modified system. This modified system will be 
included in the Department of the Interior's inventory of record 
systems.

DATES: This modified system will be effective upon publication. New or 
modified routine uses will be effective October 30, 2019. Submit 
comments on or before October 30, 2019.

ADDRESSES: You may send comments identified by docket number [DOI-2019-
0004] by any of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for sending comments.
     Email: [email protected]. Include docket number 
[DOI-2019-0004] in the subject line of the message.

[[Page 51615]]

     Mail: Teri Barnett, Departmental Privacy Officer, U.S. 
Department of the Interior, 1849 C Street NW, Room 7112, Washington, DC 
20240.
     Hand Delivery/Courier: Teri Barnett, Departmental Privacy 
Officer, U.S. Department of the Interior, 1849 C Street NW, Room 7112, 
Washington, DC 20240.
    Instructions: All submissions received must include the agency name 
and docket number. All comments received will be posted without change 
to https://www.regulations.gov, including any personal information 
provided.
    Docket: For access to the docket to read background documents or 
comments received, go to https://www.regulations.gov.

FOR FURTHER INFORMATION CONTACT: Regina Magno, Associate Privacy 
Officer, Bureau of Reclamation, P.O. Box 25007, Denver, CO 80225, email 
at [email protected] or by telephone at (303) 445-3326.

SUPPLEMENTARY INFORMATION:

I. Background

    The Department of the Interior (DOI), Bureau of Reclamation 
(Reclamation) manages a land and realty program that includes records 
maintained on individuals covered by ten systems of records notices:
    (1) INTERIOR/WBR-14, Land Exchange;
    (2) INTERIOR/WBR-15, Land Settlement Entries;
    (3) INTERIOR/WBR-17, Lands--Leases, Sales, Rentals, and Transfers;
    (4) INTERIOR/WBR-19, Mineral Location Entries;
    (5) INTERIOR/WBR-22, Oil and Gas Applications;
    (6) INTERIOR/WBR-28, Real Property and Right-of-Way Acquisitions;
    (7) INTERIOR/WBR-29, Right-of-Way Applications;
    (8) INTERIOR/WBR-32, Special Use Applications, Licenses, and 
Permits;
    (9) INTERIOR/WBR-41, Permits; and
    (10) INTERIOR/WBR-43, Real Estate Comparable Sales Data Storage.
    During a review of these notices, Reclamation determined that these 
systems contained duplicative content and were managed by one system 
manager in the land and realty program. In an effort to streamline land 
and realty program functions, improve consistency, eliminate 
duplicative content and promote transparency, Reclamation is proposing 
to consolidate the ten systems of records into the INTERIOR/WBR-14, 
Land Exchange, system and change the title to ``INTERIOR/Reclamation-
14, Land and Realty Program'' to reflect the purpose and scope of the 
modified system. This modified system will help Reclamation manage land 
and realty program activities and maintain an inventory of all land, 
facilities, and waterbodies under Reclamation's jurisdiction. The 
system of records will include the following land and realty actions: 
use authorization management; land settlement records; sales; 
transfers; disposals; mineral location entries, mining claims; oil and 
gas applications; real property and right-of-way acquisitions; real 
property interest applications; and status of land interests held for 
project purposes. The ten Reclamation system of records notices listed 
above will remain in effect until the proposed routine uses outlined in 
this notice become effective. Reclamation will subsequently rescind the 
other nine notices.
    This notice reorganizes the sections and updates section titles in 
accordance with the Office of Management and Budget (OMB) Circular A-
108, ``Federal Agency Responsibilities for Review, Reporting, and 
Publication under the Privacy Act.'' Additionally, Reclamation is 
modifying all existing routine uses to provide clarity and 
transparency. Routine use A was modified to further clarify disclosures 
to the Department of Justice or other Federal agencies when necessary 
in relation to litigation or judicial proceedings. Routine uses B, D, 
and E have been modified to provide additional clarification on 
external organizations and circumstances where disclosures are 
compatible with the purpose of the system or are proper and necessary 
to administer an internal program to manage a thorough inventory of all 
land, facilities, and waterbodies under Reclamation's jurisdiction.
    Modified routine use J and proposed routine use K allow Reclamation 
to share information with appropriate Federal agencies or entities when 
reasonably necessary to respond to a breach of personally identifiable 
information and to prevent, minimize, or remedy the risk of harm to 
individuals or the Federal Government, or assist an agency in locating 
individuals affected by a breach in accordance with OMB Memorandum M-
17-12, ``Preparing for and Responding to a Breach of Personally 
Identifiable Information.''
    Proposed routine uses C, F, G, H, I, and L through R facilitate 
sharing of information with agencies and organizations to ensure the 
efficient management of all land, facilities, and waterbodies under 
Reclamation's jurisdiction, promote the integrity of the records in the 
system, or carry out a statutory responsibility of Reclamation or the 
Federal Government. Proposed routine use C facilitates sharing of 
information with the Executive Office of the President to resolve 
issues concerning individual's records. Routine use F allows 
Reclamation to share information with agencies when relevant for hiring 
and retention, or issuance of security clearance, license, contract, 
grant or benefit. Routine use G allows Reclamation to share information 
with the National Archives and Records Administration (NARA) to conduct 
records management inspections. Routine use H allows Reclamation to 
share information with external entities, such as state, territorial 
and local governments, and tribal organizations needed in response to 
court orders and/or for discovery purposes related to litigation. 
Routine use I allows Reclamation to share information with an expert, 
consultant, grantee, or contractor (including employees of the 
contractor) of DOI that performs services requiring access to these 
records on DOI's behalf to carry out the purposes of the system. 
Routine use L allows Reclamation to share information with the OMB 
during the coordination and clearance process in connection with 
legislative affairs. Routine use M allows Reclamation to share 
information with the Department of the Treasury to recover debts owed 
to the United States. Routine use N allows Reclamation to share 
information with the news media and the public if there is a legitimate 
public interest in the disclosure of the information. Routine use O 
allows Reclamation to share information with a Federal agency, state, 
or local government to transfer administration of the land for 
transmission of power, recreation, fish and wildlife activities, and 
other purposes as required. Routine use P allows Reclamation to share 
information with local county governments to transmit deeds and record 
ownership data. Routine use Q allows Reclamation to share information 
with appropriate irrigation districts to furnish a copy of a deed in 
order to advise of an available right-of-way for operating the 
irrigation system. Routine use R allows Reclamation to share 
information with DOJ in order to obtain a title opinion.

II. Privacy Act

    The Privacy Act of 1974, as amended, embodies fair information 
practice principles in a statutory framework governing the means by 
which Federal agencies collect, maintain, use, and disseminate 
individuals' personal information. The Privacy Act applies to records 
about individuals that are

[[Page 51616]]

maintained in a ``system of records.'' A ``system of records'' is a 
group of any records under the control of an agency for which 
information is retrieved by the name of an individual or by some 
identifying number, symbol, or other identifying particular assigned to 
the individual. The Privacy Act defines an individual as a United 
States citizen or lawful permanent resident. Individuals may request 
access to their own records that are maintained in a system of records 
in the possession or under the control of DOI by complying with DOI 
Privacy Act regulations at 43 CFR part 2, subpart K, and following the 
procedures outlined in the Records Access, Contesting Record, and 
Notification Procedures sections of this notice.
    The Privacy Act requires each agency to publish in the Federal 
Register a description denoting the existence and character of each 
system of records that the agency maintains and the routine uses of 
each system. The revised INTERIOR/Reclamation-14, Land and Realty 
Program, system of records notice is published in its entirety below. 
In accordance with 5 U.S.C. 552a(r), DOI has provided a report of this 
system of records to OMB and Congress.

III. Public Participation

    You should be aware your entire comment including your personal 
identifying information, such as your address, phone number, email 
address, or any other personal identifying information in your comment, 
may be made publicly available at any time. While you may request to 
withhold your personal identifying information from public review, we 
cannot guarantee we will be able to do so.

SYSTEM NAME AND NUMBER:
    INTERIOR/Reclamation-14, Land and Realty Program.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Bureau of Reclamation records in this system are maintained at:
    (1) Office of Policy and Administration, Asset Management Division, 
P. O. Box 25007, Denver Federal Center, Denver, CO 80225;
    (2) Pacific Northwest Regional Office, 1150 North Curtis Road, 
Suite 100, Boise, ID 83706;
    (3) Mid-Pacific Regional Office, Federal Office Building, 2800 
Cottage Way, Sacramento, CA 95825;
    (4) Lower Colorado Regional Office, 500 Fir Street, Boulder City, 
NV 89005;
    (5) Upper Colorado Regional Office, 125 South State Street, Room 
8100, Salt Lake City, UT 84138;
    (6) Great Plains Regional Office, 2021 4th Avenue North, Billings, 
MT 59101; and
    (7) Area and Field offices located throughout the 17 western United 
States. Reclamation's Area and Field offices can be found at 
www.usbr.gov.

SYSTEM MANAGER(S):
    Manager, Asset Management Division, Office of Policy and 
Administration, Bureau of Reclamation, P. O. Box 25007, Denver, CO 
80225.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Reclamation Act of 1902, (43 U.S.C. 391 et seq.), as amended 
and supplemented; the Reclamation Project Act of 1939, (43 U.S.C. 485), 
as amended and supplemented; the Mineral Leasing Act of Feb. 25, 1920, 
as amended, 30 U.S.C. 181 et seq.; 43 CFR part 429, Use of Bureau of 
Reclamation Land, Facilities, and Waterbodies; 44 U.S.C. 3101; An Act 
to Authorize Certain Desert-Land Claimants Who Entered the Military or 
Naval Service of the United States During the War with Germany to Make 
Final Proof of Their Entries, 41 Stat. 1201 (Mar. 1, 1921), as amended 
by 42 Stat. 348 (Dec. 15, 1921), and as further amended by 42 Stat. 492 
(Apr. 7, 1922); the Fact Finders Act of Dec. 5, 1921, Section 4 (43 
Stat. 702); Exchange of Unpatented Entries, 43 U.S.C. 423c (May 26, 
1926, c. 383, Section 44, 44 Stat. 648); Lands Capable of Irrigation 
Works, 43 U.S.C. 617h; the Farm Unit Exchange Act of Aug. 13, 1953, 43 
U.S.C. 451 et seq. (67 Stat. 566); the Reappraisal of Unsold Town Lots 
Act of Jun. 11, 1910, 43 U.S.C. 564 (36 Stat. 465); the Sale of Surplus 
Acquired Lands Act of Feb. 2, 1911, 43 U.S.C. 374 (36 Stat. 895); the 
Sale of Surplus Improved Public Lands Act of May 20, 1920, 43 U.S.C. 
375 (41 Stat. 605); the Sale of Unproductive Public Land Act of May 16, 
1930, 43 U.S.C. 424-424c (46 Stat. 367); the Taylor Grazing Act of June 
28, 1934 (48 Stat. 1269, as amended; 43 U.S.C. 315 et seq.); the 
Columbia Basin Project Act of Mar. 10, 1943, Section 4 (57 Stat. 14); 
the Gila Project Act of Jul. 30, 1947 (61 Stat. 377); the Vacation of 
Withdrawals of Public lands Containing Minerals Act of Apr. 23, 1932 
(47 Stat. 136); 43 U.S.C. 371, et seq.; the Uniform Relocation 
Assistance and Real Property Acquisition Policies Act of 1970, 42 
U.S.C. 4651 et seq.; and the Rights of Way Reserved to United States 
for Canals and Ditches Act of Aug. 30, 1890 (26 Stat. 391), presently 
found in 43 U.S.C. 321.

PURPOSE(S) OF THE SYSTEM:
    This system helps Reclamation manage an inventory of all land, 
facilities, and waterbodies within its jurisdiction, and administer 
land and realty actions, such as use authorization management, land 
settlement records, sales, transfers, disposals, mineral location 
entries, mining claims, oil and gas applications, real property and 
right-of-way acquisitions, real property interest applications, and 
status of land interests held for project purposes.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals covered by this system include members of the public, 
applicants for the land and realty program, individual landowners, 
county recorders, appraisers, officials from title companies, and 
officials of Federal and non-Federal entities, including corporate and 
commercial stakeholders, whose records are maintained in this system. 
Note: This system contains records concerning corporations and other 
business entities, which are not subject to the Privacy Act. However, 
records pertaining to individuals acting on behalf of corporations and 
other business entities may reflect personal information that may be 
maintained in this system of records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records related to the use of Reclamation land, 
facilities, or waterbodies. Records include land and realty actions; 
use authorization management; land settlement records; sales; 
transfers; disposals; mineral location entries; mining claims; oil and 
gas applications; real property and right-of-way acquisitions; real 
property interest applications; and status of land interests held for 
project purposes. Records also include Reclamation contracts involving 
land sales and purchases, leases, rentals, contracts, exchanges, and 
transferred ownership within Federal Reclamation projects; Land Office 
Notices, which are notices of compliance with the Homestead Act that 
verifies the homesteader/applicant has met all program requirements; 
general exchange of unpatented or private lands that have been 
determined to be insufficient to support a family; Notice of 
Availability of advertising land requests, contracts, and land renewals 
of Reclamation land interest; mining claims under the Mineral Leasing 
Act of February 25, 1920, as amended, 30 U.S.C. 181 et seq.; 
acquisitions of land or right-of-way information, including 
correspondence, appraisal reports, land descriptions, releases of prior 
liens, licenses, permits,

[[Page 51617]]

written correspondence giving permission to enter private land, 
contracts to purchase, landowner and Reclamation agreements, Notice of 
Exercise of Right-of-Way, payment history, condemnation actions, and 
other supporting correspondence as it relates to each transaction; 
Bureau of Land Management right-of-way applicant information on 
Reclamation land that is a requirement for certain right-of-way actions 
that need to become part of the legal land record; land exchange 
actions; and appeals as identified in 43 CFR part 429, Use of Bureau of 
Reclamation Land, Facilities, and Waterbodies.
    These records may contain information such as name; email address; 
mailing address; work or personal phone number; veteran status; 
financial information; Social Security number; tax identification 
number; name of insurance carrier; financial assets to verify whether 
the individuals have the financial viability of the proposed land and 
realty actions; applicant's ability to meet program requirements as 
outlined in Reclamation's authorities; historical documentation related 
to health information from applicants; and legal parcel, land 
description which identifies property characteristics, or contract 
number.

RECORD SOURCE CATEGORIES:
    Records in this system are obtained from individual members of the 
public, applicants, Federal and non-Federal entities including 
corporate and commercial stakeholders whose records are maintained, 
individual landowners, county recorders, appraisers, title companies, 
and from other internal DOI systems as set forth under Reclamation 
regulations and policies.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DOI as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    A. To the Department of Justice (DOJ), including Offices of the 
U.S. Attorneys, or other Federal agency conducting litigation or in 
proceedings before any court, adjudicative, or administrative body, 
when it is relevant or necessary to the litigation and one of the 
following is a party to the litigation or has an interest in such 
litigation:
    (1) DOI or any component of DOI;
    (2) Any other Federal agency appearing before the Office of 
Hearings and Appeals;
    (3) Any DOI employee or former employee acting in his or her 
official capacity;
    (4) Any DOI employee or former employee acting in his or her 
individual capacity when DOI or DOJ has agreed to represent that 
employee or pay for private representation of the employee; or
    (5) The United States Government or any agency thereof, when DOJ 
determines that DOI is likely to be affected by the proceeding.
    B. To a congressional office in response to a written inquiry that 
an individual covered by the system has made to the office.
    C. To the Executive Office of the President in response to an 
inquiry from that office made at the request of the subject of a record 
or a third party on that person's behalf, or for a purpose compatible 
with the reason for which the records are collected or maintained.
    D. To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, territorial, local, tribal or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil, 
or regulatory in nature, and the disclosure is compatible with the 
purpose for which the records were compiled.
    E. To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    F. To Federal, state, territorial, local, tribal, or foreign 
agencies that have requested information relevant or necessary to the 
hiring, firing or retention of an employee or contractor, or the 
issuance of a security clearance, license, contract, grant or other 
benefit, when the disclosure is compatible with the purpose for which 
the records were compiled.
    G. To representatives of the National Archives and Records 
Administration (NARA) to conduct records management inspections under 
the authority of 44 U.S.C. 2904 and 2906.
    H. To state, territorial and local governments and tribal 
organizations to provide information needed in response to court order 
and/or discovery purposes related to litigation, when the disclosure is 
compatible with the purpose for which the records were compiled.
    I. To an expert, consultant, grantee, or contractor (including 
employees of the contractor) of DOI that performs services requiring 
access to these records on DOI's behalf to carry out the purposes of 
the system.
    J. To appropriate agencies, entities, and persons when:
    (1) DOI suspects or has confirmed that there has been a breach of 
the system of records;
    (2) DOI has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, DOI (including 
its information systems, programs, and operations), the Federal 
Government, or national security; and
    (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with DOI's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    K. To another Federal agency or Federal entity, when DOI determines 
that information from this system of records is reasonably necessary to 
assist the recipient agency or entity in:
    (1) Responding to a suspected or confirmed breach; or
    (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    L. To the Office of Management and Budget (OMB) during the 
coordination and clearance process in connection with legislative 
affairs as mandated by OMB Circular A-19.
    M. To the Department of the Treasury to recover debts owed to the 
United States.
    N. To the news media and the public, with the approval of the 
Public Affairs Officer in consultation with counsel and the Senior 
Agency Official for Privacy, where there exists a legitimate public 
interest in the disclosure of the information, except to the extent it 
is determined that release of the specific information in the context 
of a particular case would constitute an unwarranted invasion of 
personal privacy.
    O. To another Federal agency, state, or local government to 
transfer administration of the land for transmission of power, 
recreation, fish and wildlife activities, and other purposes as 
required. Transfer of information is necessary in order to effectively 
and efficiently facilitate operation and maintenance requirements.
    P. To a local county government to transmit deeds in order to 
record

[[Page 51618]]

ownership data. For certain documents, it is required that appropriate 
land records be recorded in the county courthouse.
    Q. To the appropriate irrigation district to furnish a copy of a 
deed in order to advise of an available right-of-way for operating the 
irrigation system. Transfer of information is necessary in order to 
effectively and efficiently facilitate operation and maintenance 
requirements.
    R. To the DOJ for title opinion on land and realty actions by 
Reclamation. When appropriate, Reclamation will request DOJ to provide 
a title opinion on certain land and realty actions.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be 
made from this system to consumer reporting agencies as defined in the 
Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims 
Act of 1966, as amended (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Land and realty program records are managed securely at Reclamation 
offices. Paper records are contained in file folders stored in locked 
file cabinets at secured Reclamation facilities. Electronic records are 
contained in removable drives, computers, email, and electronic 
databases.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by the individual's name, legal parcel, land 
description which identifies property characteristics, or contract 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system are currently maintained in accordance with 
the following Bureau of Reclamation Records Retention Schedule: ENV-
8.00 Clean Water Act Management--5 years; LND-3.00 Land Acquisition--
Permanent; LND-6.00 Land Management--Permanent; and WTR-4.03 Water 
Sales/Delivery Contract/Exchange of Water--Permanent. Permanent records 
are maintained either at the office of record or transferred to the 
Federal Records Center or NARA when volume warrants.
    A new Department Records Schedule (DRS) has been submitted to the 
NARA and is pending approval. Once NARA approves the DRS the records 
related to this system, records will be maintained in accordance with 
the following DRS: 2.1.4.13 Natural and Cultural Resources 
Environmental Land and National Environmental Policy Act, 10 years; 
2.2.3.18 Sustainably Manage Land Use, 25 years; 2.2.3.19 Sustainably 
Manage Land Use, Recreation and Planning--Management Plans and Reports, 
permanent; and 2.2.4.23 Sustainably Manage Water, permanent. These 
record schedules cover transactions on case files documenting 
correspondence, memorandums, email and other documentation containing 
contracts, deeds, and other supporting papers documenting the use 
authorization, sale, delivery, transfer, exchange, and disposal of land 
or water in which payment is required. This also includes documentation 
related to settlement and land entries as well as use authorization 
applications including licenses, and permits issued to Reclamation or 
by Reclamation. File closures vary and will fall under one of these 
methods: (1) Files are closed after unconditional sale or release by 
the Government restrictions (mortgages or other liens), transfer, 
exchange, or disposal of Reclamation land interest; (2) Files are 
closed after termination of said transaction or when no longer needed 
for reference, whichever is earlier; and (3) Some files are closed at 
the end of each calendar year or when the individual's permit expires 
or the termination of a contract.
    Paper records are disposed of by shredding or pulping, and records 
contained on electronic media format are degaussed or erased in 
accordance with the applicable records retention schedule, 384 
Department Manual 1, and NARA guidelines.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The records contained in this system are safeguarded in accordance 
with 43 CFR 2.226 and other applicable security rules and policies. 
Records are accessible only by authorized DOI employees, and other 
Federal Government agencies and contractors who have contractual 
agreements with Reclamation to conduct activities related to land and 
realty. During normal hours of operation, paper records are secured in 
locked file cabinets under the control of authorized personnel. 
Computers and servers on which electronic records are stored are 
located in secured DOI and/or contractor facilities with physical, 
technical, and administrative levels of security such as access codes, 
security codes, and security guards, to prevent unauthorized access to 
the DOI network and information assets. Access to DOI networks and data 
requires a valid username and password, and is limited to DOI personnel 
and/or contractors who have a need to know of the information for the 
performance of their official duties. Access to contractor's networks 
and data requires restricted access limited to authorized personnel. 
Computerized records systems follow the National Institute of Standards 
and Technology privacy and security standards as developed to comply 
with the Privacy Act of 1974 as amended, 5 U.S.C. 552a; the Paperwork 
Reduction Act of 1995, Public Law 104-13; the Federal Information 
Security Modernization Act of 2014, Public Law 113-283, as codified at 
44 U.S.C. 3551, et seq.; and the Federal Information Processing 
Standard 199, Standards for Security Categorization of Federal 
Information and Information Systems. Security controls include user 
identification, passwords, database permissions, encryption, firewalls, 
audit logs, and network system security monitoring, and software 
controls. System administrators and authorized personnel are trained 
and required to follow established internal security protocols and must 
complete all security, privacy, and records management training and 
sign the DOI Rules of Behavior.

RECORD ACCESS PROCEDURES:
    An individual requesting records on himself or herself should send 
a signed, written inquiry to the System Manager identified above. The 
request must include the specific office that maintains the record to 
facilitate location of the applicable records. The request envelope and 
letter should both be clearly marked ``PRIVACY ACT REQUEST FOR 
ACCESS.'' A request for access must meet the requirements of 43 CFR 
2.238.

CONTESTING RECORD PROCEDURES:
    An individual requesting corrections or the removal of material 
from his or her records should send a signed, written request to the 
System Manager as identified above. The request must include the 
specific office that maintains the record to facilitate location of the 
applicable records. A request for corrections or removal must meet the 
requirements of 43 CFR 2.246.

NOTIFICATION PROCEDURES:
    An individual requesting notification of the existence of records 
on himself or herself should send a signed, written inquiry to the 
System Manager as identified above. The request must include the 
specific office that maintains the record to facilitate location of the 
applicable records. The request envelope and letter should both be 
clearly marked ``PRIVACY ACT

[[Page 51619]]

INQUIRY.'' A request for notification must meet the requirements of 43 
CFR 2.235.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
     INTERIOR/WBR-14, Land Exchange, 64 FR 29876 (June 3, 
1999); modification published 73 FR 20949 (April 17, 2008).
     INTERIOR/WBR-15, Land Settlement Entries, 64 FR 29876 
(June 3, 1999); modification published 73 FR 20949 (April 17, 2008).
     INTERIOR/WBR-17, Lands--Leases, Sales, Rentals, and 
Transfers 64 FR 29876 (June 3, 1999); modification published 73 FR 
20950 (April 17, 2008).
     INTERIOR/WBR-19, Mineral Location Entries, 64 FR 29876 
(June 3, 1999); modification published 73 FR 20949 (April 17, 2008).
     INTERIOR/WBR-22, Oil and Gas Applications, 64 FR 29876 
(June 3, 1999); modification published 73 FR 20949 (April 17, 2008).
     INTERIOR/WBR-28, Real Property and Right of Way 
Acquisition 64 FR 29876 (June 3, 1999); modification published 73 FR 
20949 (April 17, 2008).
     INTERIOR/WBR-29, Right of Way Applications, 64 FR 29876 
(June 3, 1999); modification published 73 FR 20949 (April 17, 2008).
     INTERIOR/WBR-32, Special Use Applications, Licenses, and 
Permits, 64 FR 29876 (June 3, 1999); modification published 73 FR 20949 
(April 17, 2008).
     INTERIOR/WBR-41, Permits, 64 FR 29876 (June 3, 1999); 
modification published 73 FR 20949 (April 17, 2008).
     INTERIOR/WBR-43, Real Estate Comparable Sales Data 
Storage, 64 FR 29876 (June 3, 1999); modification published 73 FR 20949 
(April 17, 2008).

Teri Barnett,
Departmental Privacy Officer, Department of the Interior.
[FR Doc. 2019-21072 Filed 9-27-19; 8:45 am]
BILLING CODE 4332-90-P