Privacy Act of 1974; System of Records, 46002-46004 [2019-18917]

Agencies

• Corporation for National and Community Service

[Federal Register Volume 84, Number 170 (Tuesday, September 3, 2019)]
[Notices]
[Pages 46002-46004]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-18917]


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CORPORATION FOR NATIONAL AND COMMUNITY SERVICE


Privacy Act of 1974; System of Records

AGENCY: Corporation for National and Community Service.

ACTION: Notice of a new system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, the Corporation 
for National and Community Service (CNCS) Chief of Program Operations 
Immediate Office proposes to operate a new system of records to manage, 
administer, and evaluate the AmeriCorps Child Care Benefit Program. The 
paper and electronic records in the system include, but are not limited 
to, the documents required to determine whether AmeriCorps Members are 
eligible and if their child care expenses should be reimbursed.

DATES: You may submit comments until October 3, 2019. This System of 
Records Notice (SORN) will be effective October 3, 2019 unless CNCS 
receives any timely comments which would result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by system name and 
number, to CNCS via any of the following methods:
    1. Electronically through regulations.gov.
    Once you access regulations.gov, locate the web page for this SORN 
by searching for CNCS-06-CPO-ACB-AmeriCorps Child Care Benefit System 
(ACB). If you upload any files, please make sure they include your 
first name, last name, and the name of the proposed SORN.
    2. By email at [email protected].
    3. By mail: Corporation for National and Community Service, Attn: 
Chief Privacy Officer, OIT, 250 E St. SW, Washington, DC 20525
    4. By hand delivery or courier to CNCS at the address for mail 
between 9:00 a.m. and 4:00 p.m. Eastern Standard Time, Monday through 
Friday, except for Federal holidays.
    Please note that all submissions received may be posted without 
change to regulations.gov, including any personal information.

FOR FURTHER INFORMATION CONTACT: If you have general questions about 
the system of record, you can email them to [email protected] or mail 
them to the address in the ADDRESSES section above. Please include the 
system of record's name and number.

SUPPLEMENTARY INFORMATION: The website for the AmeriCorps Child Care 
Benefits Program is located at https://americorpschildcare.com and the 
forms used to collect information into the system are located at 
https://americorpschildcare.com/index.cfm?tab2.
    CNCS determined that a new notice is the most efficient, logical, 
taxpayer-friendly, and user-friendly method of complying with the 
publication requirements of the Privacy Act. The subject records 
reflect a common purpose, common functions, and common user community. 
This Notice of a New Systems of Records, as required by 5 U.S.C. 552a, 
also fully complies with all Office of Management and Budget policies.

SYSTEM NAME AND NUMBER:
    CNCS-06-CPO-ACB-AmeriCorps Child Care Benefit System (ACB).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Chief of Program Operations Immediate Office, Corporation for 
National and Community Service, 250 E St. SW, Washington, DC 20525.

SYSTEM MANAGER(S):
    ACB Information Owner, Chief of Program Operations Immediate 
Office, Corporation for National and Community Service, 250 E St. SW, 
Washington, DC 20525.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The National and Community Service Act of 1990, as amended (42 
U.S.C. 12501 et seq.), the Domestic Volunteer Service Act of 1973, as 
amended (42 U.S.C. 4950 et seq.), and Executive Order 9397, as amended.

PURPOSE(S) OF THE SYSTEM:
    The Corporation for National and Community Service (CNCS) uses the 
system to manage, administer, and evaluate the child care benefits 
program offered to eligible AmeriCorps Service Members (Members).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The system contains information about Members who have applied for, 
or received, child care benefits, plus their AmeriCorps supervisors, 
children who required child care, spouses, and other household members.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system may include names, genders, dates of birth, ages, phone 
numbers, email addresses, physical addresses, National Service 
Participation Identification (ID) numbers, Social Security Numbers, Tax 
ID Numbers, Driver's License numbers and information, State issued ID 
card information, information on income including tax documents, 
employment information (e.g., roles and dates of service), information 
on businesses (e.g., licenses and tax documents), academic enrollment 
information, child custody agreements, court orders, birth 
certificates, information on family relationships, and information 
about child care services.

RECORD SOURCE CATEGORIES:
    The sources of records in the system can include, but are not 
limited to, Members and their representatives, child care providers and 
their representatives, other CNCS systems of records, and public 
sources.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, (Privacy Act) all or a 
portion of the records or information contained in the system may be 
disclosed to authorized entities, as is determined to

[[Page 46003]]

be relevant and necessary, as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    1. To the Office of the President, a Member of Congress, or their 
personnel in response to a request made on behalf of, and at the 
request of, the individual who is the subject of the record. These 
advocates will receive the same records that individuals would have 
received if they filed their own request.
    2. To the Department of Justice (DOJ) when:
    a. The agency, or any component thereof;
    b. Any employee of the agency in his or her official capacity;
    c. Any employee of the agency in his or her individual capacity 
where DOJ has agreed to represent the employee; or
    d. The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components, is a party to 
litigation or has an interest in litigation, and the use of such 
records by the DOJ is deemed by the agency to be relevant and necessary 
to the litigation, provided, however, that in each case, the agency 
determines that disclosure of the records to the DOJ is a use of the 
information contained in the records that is compatible with the 
purpose for which the records were collected.
    3. To a court, administrative body, or adjudicative body before 
which the agency is authorized to appear, when:
    a. The agency, or any component thereof;
    b. Any employee of the agency in his or her official capacity;
    c. Any employee of the agency in his or her individual capacity 
where the agency has agreed to represent the employee; or
    d. The United States, where the agency determines that litigation 
is likely to affect the agency or any of its components, is a party to 
litigation or has an interest in litigation, and the use of such 
records by the DOJ is deemed by the agency to be relevant and necessary 
to the litigation, provided, however, that in each case, the agency 
determines that disclosure of the records to the DOJ is a use of the 
information contained in the records that is compatible with the 
purpose for which the records were collected.
    4. To a Federal or State agency, judicial body, administrative 
body, adjudicative body, another party or their representative to a 
legal matter, or witness when (a) the Federal Government is a party or 
potential party to a judicial, administrative, or adjudicative 
proceeding and (b) the record is both necessary and relevant or 
potentially relevant to that proceeding.
    5. To prospective claimants and their attorneys to negotiate the 
settlement of an actual or prospective claim against CNCS or its 
current or former employees, in advance of the initiation of formal 
litigation or proceedings.
    6. To an arbiter, mediator, or another individual authorized to 
investigate or settle a grievance, complaint, or appeal filed by an 
individual who is the subject of, or party to, the record.
    7. To any agency, entity, or individual when necessary to acquire 
information relevant to an investigation.
    8. To an appropriate Federal, State, local, tribal, international, 
or foreign law enforcement agency or other appropriate authority 
charged with investigating or prosecuting a violation or enforcing or 
implementing a statute, rule, regulation, or order, when a record, 
either on its face or in conjunction with other information, indicates 
a violation or potential violation of civil or criminal law or 
regulatory violations and such disclosure is proper and consistent with 
the official duties of the person making the disclosure.
    9. To appropriate agencies, entities, and persons when:
    a. CNCS suspects or has confirmed that there has been a breach of 
the system of records;
    b. CNCS has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, CNCS 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and
    c. The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with CNCS's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    10. To another Federal agency or Federal entity, when CNCS 
determines that information from the system of records is reasonably 
necessary to assist the recipient agency or entity in:
    a. Responding to a suspected or confirmed breach or
    b. Preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    11. To the National Archives and Records Administration (NARA) as 
needed to assist CNCS with records management, conduct inspections of 
CNCS's records management practices, and carry out other activities 
required by 44 U.S.C. 2904 and 2906.
    12. To NARA's Office of Government Information Services so that it 
may review agency compliance with the Freedom of Information Act of 
1967, as amended, (FOIA) provide mediation services to resolve FOIA 
disputes, and identify policies and procedures for improving FOIA 
compliance, and to the extent necessary to fulfill its responsibilities 
as required by 5 U.S.C. 552(h)(2)(A-B) and (3).
    13. To respond to a FOIA request per the processes established in 
45 CFR part 2507 or a Privacy Act request per the requirements in 45 
CFR part 2508.
    14. To a Federal agency in connection with hiring or retaining an 
employee, vetting a Member or employee in response to the issuance of a 
security clearance, conducting a background check for suitability or 
security investigation of an individual, classifying jobs, the letting 
of a contract, or the issuance of a license, contract, grant, or other 
benefit by the requesting agency, and to the extent that the 
information is relevant and necessary to the requesting agency's 
decision on the matter.
    15. To agency contractors, grantees, interns, and other authorized 
individuals engaged to assist the agency in the performance of a 
project, contract, service, grant, cooperative agreement, or other 
activity and require access to the records to accomplish an agency 
function, task, or assignment. Individuals provided information under 
this routine use are subject to the same Privacy Act requirements and 
limitations on disclosure as are applicable to CNCS employees.
    16. To the Equal Employment Opportunity Commission when requested 
in connection with investigations into alleged or possible 
discrimination practices in the Federal sector, compliance by Federal 
agencies with the Uniform Guidelines on Employee Selection Procedures 
or other functions vested in the Commission, and to otherwise ensure 
compliance with the provisions of 5 U.S.C. 7201.
    17. To an agency or organization to audit or oversee operations as 
authorized by law, but only such information as is necessary and 
relevant to such audit or oversight function.
    18. To any official or designee charged with the responsibility to 
conduct qualitative assessments at a designated statistical agency and 
other well established and trusted public or private research 
organizations, academic institutions, or agencies for an evaluation, 
study, research, or other analytical or statistical purpose.
    19. To a contractor, grantee, or other recipient of Federal funds 
when the

[[Page 46004]]

record to be released reflects serious inadequacies with the 
recipient's personnel, and disclosure of the record permits the 
recipient to effect corrective action in the Federal Government's best 
interests.
    20. To a contractor, grantee, or other recipient of Federal funds 
indebted to the Federal Government through its receipt of Federal funds 
if release of the record would allow the debtor to collect from a third 
party.
    21. To consumer reporting agencies (as defined in the Fair Credit 
Reporting Act, 14 U.S.C. 1681a(f), or the Federal Claims Collection Act 
of 1966, 31 U.S.C. 3701(a)(3)), the U.S. Department of the Treasury, 
other Federal agencies maintaining debt servicing centers, and private 
collection contractors to collect a debt owed to the Federal Government 
as provided in regulations promulgated by CNCS.
    22. To the news media and the public, with the approval of the 
Chief Privacy Officer in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information, when 
disclosure is necessary to preserve confidence in the integrity of 
CNCS, or when disclosure is necessary to demonstrate the accountability 
of CNCS' officers, employees, or individuals covered by the system, 
except to the extent the Chief Privacy Officer determines that release 
of the specific information in the context of a particular case would 
constitute a clearly unwarranted invasion of personal privacy.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records are stored in locked rooms, file cabinets, and desks. 
Electronic records and backups are stored on secure servers and 
encrypted media to include computers and network drives.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in the system about a Member may be retrieved by their name 
and email address.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    All records in the system will be retained until their retention 
and disposal schedule is approved by NARA, then retained and disposed 
according to the applicable schedule.

ADMINISTRATIVE, TECHNICAL, and PHYSICAL SAFEGUARDS:
    Paper records are maintained in locked rooms, file cabinets, and 
desks when not in use. Electronic records are maintained in accordance 
with National Institute of Standards and Technology Special Publication 
800-53 Rev. 4, Security and Privacy Controls for Federal Information 
Systems and Organizations or the updated equivalent. Access to the 
records is limited to authorized personnel who require the information 
to complete their assigned tasks and have been trained how to properly 
handle and safeguard the records.

RECORD ACCESS PROCEDURES:
    In accordance with 45 CFR part 2508, Implementation of the Privacy 
Act, individuals wishing to access their own records as stored within 
the system of records may contact the FOIA Officer/Privacy Act Officer 
by sending (1) an email to [email protected] or (2) a letter to the System 
Manager. Individuals may also go in-person to the System Location and 
ask to speak to the FOIA Officer/Privacy Act Officer within the Office 
of General Counsel. Individuals who make a request must include enough 
identifying information (i.e. full name, current address, date, and 
signature) to locate their records, indicate that they want to access 
their records, and be prepared to confirm their identity as required by 
45 CFR part 2508.

CONTESTING RECORD PROCEDURES:
    Individuals who wish to contest their own records as stored within 
the system of records may contact the FOIA Officer/Privacy Act Officer 
in writing via the contact information in the Record Access Procedures 
section. Individuals who make a request must include enough identifying 
information to locate their records, an explanation of why they think 
their records are incomplete or inaccurate, and be prepared to confirm 
their identity as required by 45 CFR part 2508.

NOTIFICATION PROCEDURES:
    Individuals who wish to contest their own records as stored within 
the system of records may contact the FOIA Officer/Privacy Act Officer 
via the contact information in the Record Access Procedures section. 
Individuals who make a request must include enough identifying 
information to locate their records, indicate that they want to be 
notified whether their records are included in the system, and be 
prepared to confirm their identity as required by 45 CFR part 2508.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

    Dated: August 22, 2019.
Ndiogou Cisse,
Senior Agency Official for Privacy and Chief Information Officer.
[FR Doc. 2019-18917 Filed 8-30-19; 8:45 am]
 BILLING CODE 6050-28-P