Privacy Act of 1974; System of Records, 43125-43127 [2019-17922]
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Federal Register / Vol. 84, No. 161 / Tuesday, August 20, 2019 / Notices
the methodology and assumptions used;
(iii) enhance the quality, utility, and
clarity of the information to be
collected; and (iv) minimize the burden
of the collection of information on those
who are to respond, including through
the use of appropriate automated
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses. EPA will consider the
comments received and amend the ICR
as appropriate. The final ICR package
will then be submitted to OMB for
review and approval. At that time, EPA
will issue another Federal Register
notice to announce the submission of
the ICR to OMB and the opportunity to
submit additional comments to OMB.
Abstract: Gasoline combustion is a
major source of air pollution in most
urban areas. In the 1990 amendments to
the Clean Air Act (Act), section 211(k),
Congress required that gasoline
dispensed in nine areas with severe air
quality problems, and areas that opt-in,
be reformulated to reduce toxic and
ozone-forming emissions. (Ozone is also
known as smog.) Congress also required
that, in the process of producing
reformulated gasoline (RFG), dirty
components removed in the
reformulation process not be ‘‘dumped’’
into the remainder of the country’s
gasoline, known as conventional
gasoline (CG). EPA promulgated
regulations at 40 CFR part 80, subpart
D—Reformulated Gasoline, subpart E—
Anti-Dumping, and subpart F—Attest
Engagements, implementing the
statutory requirements, which include
standards for RFG (80.41) and CG
(80.101). The regulations also contain
reporting and recordkeeping
requirements pertaining to the
production, importation, transport and
storage of gasoline, in order for the
regulated parties to demonstrate
compliance and to facilitate compliance
oversight and enforcement by the EPA.
The program is run by the Compliance
Division, Office of Transportation and
Air Quality, Office of Air and Radiation.
Enforcement is done by the Air
Enforcement Division, Office of
Regulatory Enforcement, Office of
Enforcement and Compliance
Assurance. This program excludes
California, which has separate
requirements for gasoline.
The United States has an annual
gasoline consumption of about 135
billion gallons, of which about 30
percent is RFG. In 2017 EPA received
reports from 255 refineries, 500
importer facilities/facility groups, 2,068
oxygenate blending facilities, 94
independent laboratory facilities, and
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20:49 Aug 19, 2019
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the RFG Survey Association, Inc. under
this program.
Section 211(k) of the Act requires the
Administrator to promulgate regulations
establishing requirements for RFG to be
used in gasoline-fueled vehicles in the
nine specified nonattainment areas, and
opt-in areas. The Act specifically
provides that recordkeeping, reporting,
and sampling and testing requirements
are among the tools EPA may use in
enforcement of the provisions.
Information claimed as confidential
by regulated parties is handled in
accordance with EPA Freedom of
Information Act regulations at 40 CFR
part 2.
Electronic files received by the
Agency are stored in a secure data base.
Form numbers: RFG and CG reporting
is now required to be completed
electronically. The reporting is to be
made through the EPA Fuels Programs
Reporting Forms which are available on
the following website: https://
www.epa.gov/otaq/fuels/reporting/
index.htm.
Respondents/affected entities:
Recordkeeping and, in some cases,
reporting are required by the following
gasoline marketing-related industries,
Standard Industrial Classification (SIC)
codes: Refiners (2911), importers (5172),
terminals (5171), pipelines (4613),
truckers and other distributors (4212),
and retailers/wholesale purchaserconsumers (5541). North American
Industry Classification System (NAICS)
codes: Refiners (324110), pipelines
(486910) and terminals (424710). Not all
NAICS codes for the responsible
reporting parties were found. These are,
however, parties which are obligated to
report: Importers, truckers and other
distributors and retailers/wholesale
purchaser-consumers. Some refiners are
importers but that is not always the
case. Many of the required records are
generated and maintained currently in
the normal course of business. Without
the required records EPA would be
unable to enforce the Congressionallymandated RFG and anti-dumping
requirements.
Respondent’s obligation to respond:
Mandatory per 40 CFR part 80.
Estimated number of respondents:
4,283.
Frequency of response: Quarterly,
annually, on occasion.
Total estimated burden: 127,246
hours (per year). Burden is defined at 5
CFR 1320.03(b).
Total estimated cost: $39,473,568 (per
year), includes $24,713,032 in nonelabor costs.
Changes in estimates: Compared with
the ICR currently approved by OMB,
there is no change of burden hours.
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43125
There is an increase in the total burden
cost due to the update in labor salaries.
Dated: August 13, 2019.
Byron J. Bunker,
Director, Compliance Division, Office of
Transportation and Air Quality, Office of Air
and Radiation.
[FR Doc. 2019–17836 Filed 8–19–19; 8:45 am]
BILLING CODE 6560–50–P
ENVIRONMENTAL PROTECTION
AGENCY
[FRL–9997–90–OMS]
Privacy Act of 1974; System of
Records
Office of Mission Support,
Environmental Protection Agency
(EPA).
ACTION: Notice of a new system of
records.
AGENCY:
SUMMARY: The Environmental Protection
Agency’s (EPA) Office of Air and
Radiation, Office of Atmospheric
Programs, is giving notice that it
proposes to create a new system of
records pursuant to the provisions of the
Privacy Act of 1974. This system of
records contains personally identifiable
information collected from approved
Clean Air Act section 608 technician
certification programs that are
withdrawing from the program or
having their approval revoked. The
system will maintain the information
necessary for EPA to assist certified airconditioning and refrigeration
technicians who have lost or damaged
their certification cards in obtaining
replacement cards when the original
cards were obtained from certification
programs that have withdrawn from the
program or have had their approval
revoked.
Persons wishing to comment on
this new system of records notice must
do so by September 19, 2019. If no
comments are received, the system of
records notice will become effective by
September 19, 2019.
ADDRESSES: Submit your comments,
identified by Docket ID No. EPA–HQ–
OEI–2017–0205, by one of the following
methods:
Regulations.gov: www.regulations.gov.
Follow the online instructions for
submitting comments.
Email: oei.docket@epa.gov.
Fax: 202–566–1752.
Mail: OMS Docket, Environmental
Protection Agency, Mailcode: 2822T,
1200 Pennsylvania Ave. NW,
Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC,
WJC West Building, Room 3334, 1301
DATES:
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Constitution Ave. NW, Washington, DC.
Such deliveries are only accepted
during the Docket’s normal hours of
operation, and special arrangements
should be made for deliveries of boxed
information.
Instructions: Direct your comments to
Docket ID No. EPA–HQ–OEI–2017–
0205. The EPA’s policy is that all
comments received will be included in
the public docket without change and
may be made available online at
www.regulations.gov, including any
personal information provided, unless
the comment includes information
claimed to be Controlled Unclassified
Information (CUI) or other information
for which disclosure is restricted by
statute. Do not submit information that
you consider to be CUI or otherwise
protected through www.regulations.gov.
The www.regulations.gov website is an
‘‘anonymous access’’ system for EPA,
which means the EPA will not know
your identity or contact information
unless you provide it in the body of
your comment. Each agency determines
submission requirements within their
own internal processes and standards.
EPA has no requirement of personal
information. If you send an email
comment directly to the EPA without
going through www.regulations.gov your
email address will be automatically
captured and included as part of the
comment that is placed in the public
docket and made available on the
internet. If you submit an electronic
comment, the EPA recommends that
you include your name and other
contact information in the body of your
comment. If the EPA cannot read your
comment due to technical difficulties
and cannot contact you for clarification,
the EPA may not be able to consider
your comment. Electronic files should
avoid the use of special characters, any
form of encryption, and be free of any
defects or viruses. For additional
information about the EPA’s public
docket visit the EPA Docket Center
homepage at https://www.epa.gov/
epahome/dockets.htm.
Docket: All documents in the docket
are listed in the www.regulations.gov
index. Although listed in the index,
some information is not publicly
available, e.g., CUI or other information
for which disclosure is restricted by
statute. Certain other material, such as
copyrighted material, will be publicly
available only in hard copy. Publicly
available docket materials are available
either electronically in
www.regulations.gov or in hard copy at
the OMS Docket, EPA/DC, WJC West
Building, Room 3334, 1301 Constitution
Ave. NW, Washington, DC. The Public
Reading Room is open from 8:30 a.m. to
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4:30 p.m., Monday through Friday
excluding legal holidays. The telephone
number for the Public Reading Room is
(202) 566–1744, and the telephone
number for the OMS Docket is (202)
566–1752.
FOR FURTHER INFORMATION CONTACT: Sara
Kemme, Office of Atmospheric
Programs, U.S. Environmental
Protection Agency, Mail Code 6205T,
1200 Pennsylvania Avenue NW,
Washington, DC 20460; email address:
kemme.sara@epa.gov, (202) 566–0511.
SUPPLEMENTARY INFORMATION: The U.S.
Environmental Protection Agency (EPA)
plans to create a Privacy Act system of
records for certain refrigeration and airconditioning technician records. The
information collected in this system
supports the refrigerant management
program under Clean Air Act (CAA)
section 608 and implementing
regulations codified in 40 CFR part 82,
subpart F. The regulations establish a
certification program for technicians
that work on air-conditioning or
refrigeration appliances. Instead of
directly testing and issuing
certifications, EPA approves programs
that certify technicians. Certifying
programs can voluntarily withdraw
when they no longer wish to certify
technicians. When a program withdraws
its participation, or has its approval
revoked or failure to abide by the
regulatory requirements, the program
must properly dispose of its records by
transferring them to another approved
technician certification program or to
EPA. These records will allow EPA to
assist certified technicians in obtaining
replacement certification cards.
SYSTEM NAME AND NUMBER
Section 608 Technician Certification
Records, EPA–75.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Environmental Protection
Agency, 1200 Pennsylvania Avenue
NW, Washington, DC 20460.
SYSTEM MANAGER(S):
Branch Chief, Stratospheric Program
Implementation Branch, Stratospheric
Protection Division, Office of
Atmospheric Programs, Mail Code
6205T, 1200 Pennsylvania Avenue NW,
Washington, DC 20460; email address
spdcomment@epa.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7414, 7601, 7671–7671q.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is to accept
records from programs that withdraw or
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have their approval revoked from
participation in the Section 608
technician certification program. The
system will maintain the information
necessary for EPA to assist certified airconditioning and refrigeration
technicians who have lost or damaged
their certification cards in obtaining
replacement cards.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
EPA-certified air-conditioning and
refrigeration technicians whose
certifying program has withdrawn its
participation in the program or had its
approval revoked.
CATEGORIES OF RECORDS IN THE SYSTEM:
Technician name (first, last and
middle initial), address, contact
information (which can include address,
phone number, and email address), type
of certification, site of certification or
location number, year of certification,
certifying program-generated
identification number, notes on how
past requests for replacement cards were
resolved, and other information
provided by the technician certification
program.
RECORD SOURCE CATEGORIES:
EPA-approved certifying programs
that are withdrawing from the program
or are having their approval revoked.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The use of the record is necessary for
the efficient conduct of government
operations; and/or the use is both
related to and compatible with the
original purpose for which the
information was collected. Also, each
routine use of the records contained in
the system, including the categories of
users and the purpose of such use. The
last two routine uses are required in
accordance with M–17–12. Information
may be provided:
1. To a federal, state, local, tribal or
foreign agency if the information is
relevant to a violation or potential
violation of law, whether civil, criminal
or regulatory in nature;
2. To the Department of Justice, or in
a proceeding before a court, adjudicative
body, or other administrative body
before which the Agency is authorized
to appear, when: 1. The Agency, or any
component thereof; 2. Any employee of
the Agency in his or her official
capacity; 3. Any employee of the
Agency in his or her individual capacity
where the Department of Justice or the
Agency have agreed to represent the
employee; or 4. The United States, if the
Agency determines that litigation is
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likely to affect the Agency or any of its
components, is a party to litigation or
has an interest in such litigation, and
the use of such records by the
Department of Justice or the Agency is
deemed by the Agency to be relevant
and necessary to the litigation provided,
however, that in each case it has been
determined that the disclosure is
compatible with the purpose for which
the records were collected;
3. To contractors, grantees,
consultants or volunteers who have
been engaged by the agency to assist in
performing a service and who need
access to the information in order to
perform the service;
4. To an authorized appeal grievance
examiner, formal complaints examiner,
equal employment opportunity
investigator, arbitrator or other person
properly engaged in investigation or
settlement of an administrative
grievance, complaint, claim, or appeal
filed by an employee, but only to the
extent that the information is relevant
and necessary to the proceeding.
Agencies that may obtain information
under this routine use include, but are
not limited to, the Office of Personnel
Management, Office of Special Counsel,
Merit Systems Protection Board, Federal
Labor Relations Authority, Equal
Employment Opportunity Commission,
and Office of Government Ethics;
5. In connection with litigation or
settlement discussions regarding claims
by or against the Agency, including
public filing with a court, to the extent
that disclosure of the information is
relevant and necessary to the litigation
or discussions and except where court
orders are otherwise required under
section (b)(11) of the Privacy Act of
1974, 5 U.S.C. 552a(b)(11);
6. To appropriate agencies, entities,
and persons when (1) the Agency
suspects or has confirmed that there has
been a breach of the system of records,
(2) the Agency has determined that as a
result of the suspected or confirmed
breach there is a risk of harm to
individuals, the Agency (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Agency’s efforts
to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
7. To another Federal agency or
Federal entity, when the Agency
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
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Jkt 247001
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic records will be stored in a
password protected file on a computer
that is not connected to the EPA
network in a locked room and paper
records will be stored in a locked filing
cabinet in a locked room.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved by the person’s
name.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records stored in this system are
subject to EPA’s records schedule
1035(d). This record retention schedule
requires destruction 10 years after file
closure.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Records stored at EPA offices are
secured through building security
protocols such as employee
identification checks and security
screenings for visitors. Electronic and
hardcopy files will be stored at EPA
headquarters in Washington DC.
Electronic files can only be accessed
using an EPA-issued PIV card. Access is
limited to specific authorized Agency
and contractor personnel who
administer the program. All contractors
are subject to the Federal Acquisition
Regulations (FAR) Privacy Act clauses
in their contract with EPA. Computerstored information is protected in
accordance with the Agency’s security
requirements. The system of records
will be maintained as a password
protected database on a computer that
requires dual-factor authentication to
log on to. Different levels of access (e.g.,
view, edit, etc.) will be assigned to
personnel. Personnel that have access to
the system will be trained in the
handling of personally identifiable
information. Paper records related to the
system will be kept in locked filing
cabinets within a limited access room or
on a limited as-needed basis in a locked
cabinet in EPA employee workspace.
RECORD ACCESS PROCEDURES:
Individuals can obtain assistance in
obtaining a replacement technician
certification card here: https://
www.epa.gov/section608/stepsreplacing-lost-section-608-technician-
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43127
certification-card. General requests for
access must be made in accordance with
the procedures described in EPA’s
Privacy Act regulations at 40 CFR part
16. Requesters will be required to
provide adequate identification, such as
a driver’s license, employee
identification card, or other identifying
document. Additional identification
procedures may be required in some
instances.
CONTESTING RECORD PROCEDURES:
Requests for correction or amendment
must identify the record to be changed
and the corrective action sought.
Complete EPA Privacy Act procedures
are described in EPA’s Privacy Act
regulations at 40 CFR part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know
whether this system of records contains
a record about him or her, who wants
access to his or her record, or who
wants to contest the contents of a
record, should make a written request to
the Agency Privacy Officer, MC 2831T,
1200 Pennsylvania Avenue NW,
Washington, DC 20460.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Dated: August 1, 2019.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2019–17922 Filed 8–19–19; 8:45 am]
BILLING CODE 6560–50–P
FEDERAL ACCOUNTING STANDARDS
ADVISORY BOARD
Notice of Request for Volunteers for
Leases Implementation Task Force
Federal Accounting Standards
Advisory Board.
ACTION: Notice.
AGENCY:
Pursuant to 31 U.S.C. 3511(d), the
Federal Advisory Committee Act (Pub.
L. 92–463), as amended, and the FASAB
Rules Of Procedure, as amended in
October 2010, notice is hereby given
that the Federal Accounting Standards
Advisory Board (FASAB) is seeking
volunteers for a task force to assist with
implementation surrounding Statement
of Federal Financial Accounting
Standards (SFFAS) 54, Leases: An
Amendment of Statement of Federal
Financial Accounting Standards
(SFFAS) 5, Accounting for Liabilities of
the Federal Government, and SFFAS 6,
Accounting for Property, Plant, and
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]]>Agencies
[Federal Register Volume 84, Number 161 (Tuesday, August 20, 2019)]
[Notices]
[Pages 43125-43127]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-17922]
-----------------------------------------------------------------------
ENVIRONMENTAL PROTECTION AGENCY
[FRL-9997-90-OMS]
Privacy Act of 1974; System of Records
AGENCY: Office of Mission Support, Environmental Protection Agency
(EPA).
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: The Environmental Protection Agency's (EPA) Office of Air and
Radiation, Office of Atmospheric Programs, is giving notice that it
proposes to create a new system of records pursuant to the provisions
of the Privacy Act of 1974. This system of records contains personally
identifiable information collected from approved Clean Air Act section
608 technician certification programs that are withdrawing from the
program or having their approval revoked. The system will maintain the
information necessary for EPA to assist certified air-conditioning and
refrigeration technicians who have lost or damaged their certification
cards in obtaining replacement cards when the original cards were
obtained from certification programs that have withdrawn from the
program or have had their approval revoked.
DATES: Persons wishing to comment on this new system of records notice
must do so by September 19, 2019. If no comments are received, the
system of records notice will become effective by September 19, 2019.
ADDRESSES: Submit your comments, identified by Docket ID No. EPA-HQ-
OEI-2017-0205, by one of the following methods:
Regulations.gov: www.regulations.gov. Follow the online
instructions for submitting comments.
Email: [email protected].
Fax: 202-566-1752.
Mail: OMS Docket, Environmental Protection Agency, Mailcode: 2822T,
1200 Pennsylvania Ave. NW, Washington, DC 20460.
Hand Delivery: OMS Docket, EPA/DC, WJC West Building, Room 3334,
1301
[[Page 43126]]
Constitution Ave. NW, Washington, DC. Such deliveries are only accepted
during the Docket's normal hours of operation, and special arrangements
should be made for deliveries of boxed information.
Instructions: Direct your comments to Docket ID No. EPA-HQ-OEI-
2017-0205. The EPA's policy is that all comments received will be
included in the public docket without change and may be made available
online at www.regulations.gov, including any personal information
provided, unless the comment includes information claimed to be
Controlled Unclassified Information (CUI) or other information for
which disclosure is restricted by statute. Do not submit information
that you consider to be CUI or otherwise protected through
www.regulations.gov. The www.regulations.gov website is an ``anonymous
access'' system for EPA, which means the EPA will not know your
identity or contact information unless you provide it in the body of
your comment. Each agency determines submission requirements within
their own internal processes and standards. EPA has no requirement of
personal information. If you send an email comment directly to the EPA
without going through www.regulations.gov your email address will be
automatically captured and included as part of the comment that is
placed in the public docket and made available on the internet. If you
submit an electronic comment, the EPA recommends that you include your
name and other contact information in the body of your comment. If the
EPA cannot read your comment due to technical difficulties and cannot
contact you for clarification, the EPA may not be able to consider your
comment. Electronic files should avoid the use of special characters,
any form of encryption, and be free of any defects or viruses. For
additional information about the EPA's public docket visit the EPA
Docket Center homepage at https://www.epa.gov/epahome/dockets.htm.
Docket: All documents in the docket are listed in the
www.regulations.gov index. Although listed in the index, some
information is not publicly available, e.g., CUI or other information
for which disclosure is restricted by statute. Certain other material,
such as copyrighted material, will be publicly available only in hard
copy. Publicly available docket materials are available either
electronically in www.regulations.gov or in hard copy at the OMS
Docket, EPA/DC, WJC West Building, Room 3334, 1301 Constitution Ave.
NW, Washington, DC. The Public Reading Room is open from 8:30 a.m. to
4:30 p.m., Monday through Friday excluding legal holidays. The
telephone number for the Public Reading Room is (202) 566-1744, and the
telephone number for the OMS Docket is (202) 566-1752.
FOR FURTHER INFORMATION CONTACT: Sara Kemme, Office of Atmospheric
Programs, U.S. Environmental Protection Agency, Mail Code 6205T, 1200
Pennsylvania Avenue NW, Washington, DC 20460; email address:
[email protected], (202) 566-0511.
SUPPLEMENTARY INFORMATION: The U.S. Environmental Protection Agency
(EPA) plans to create a Privacy Act system of records for certain
refrigeration and air-conditioning technician records. The information
collected in this system supports the refrigerant management program
under Clean Air Act (CAA) section 608 and implementing regulations
codified in 40 CFR part 82, subpart F. The regulations establish a
certification program for technicians that work on air-conditioning or
refrigeration appliances. Instead of directly testing and issuing
certifications, EPA approves programs that certify technicians.
Certifying programs can voluntarily withdraw when they no longer wish
to certify technicians. When a program withdraws its participation, or
has its approval revoked or failure to abide by the regulatory
requirements, the program must properly dispose of its records by
transferring them to another approved technician certification program
or to EPA. These records will allow EPA to assist certified technicians
in obtaining replacement certification cards.
SYSTEM NAME AND NUMBER
Section 608 Technician Certification Records, EPA-75.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue NW,
Washington, DC 20460.
SYSTEM MANAGER(S):
Branch Chief, Stratospheric Program Implementation Branch,
Stratospheric Protection Division, Office of Atmospheric Programs, Mail
Code 6205T, 1200 Pennsylvania Avenue NW, Washington, DC 20460; email
address [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
42 U.S.C. 7414, 7601, 7671-7671q.
PURPOSE(S) OF THE SYSTEM:
The purpose of the system is to accept records from programs that
withdraw or have their approval revoked from participation in the
Section 608 technician certification program. The system will maintain
the information necessary for EPA to assist certified air-conditioning
and refrigeration technicians who have lost or damaged their
certification cards in obtaining replacement cards.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
EPA-certified air-conditioning and refrigeration technicians whose
certifying program has withdrawn its participation in the program or
had its approval revoked.
CATEGORIES OF RECORDS IN THE SYSTEM:
Technician name (first, last and middle initial), address, contact
information (which can include address, phone number, and email
address), type of certification, site of certification or location
number, year of certification, certifying program-generated
identification number, notes on how past requests for replacement cards
were resolved, and other information provided by the technician
certification program.
RECORD SOURCE CATEGORIES:
EPA-approved certifying programs that are withdrawing from the
program or are having their approval revoked.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The use of the record is necessary for the efficient conduct of
government operations; and/or the use is both related to and compatible
with the original purpose for which the information was collected.
Also, each routine use of the records contained in the system,
including the categories of users and the purpose of such use. The last
two routine uses are required in accordance with M-17-12. Information
may be provided:
1. To a federal, state, local, tribal or foreign agency if the
information is relevant to a violation or potential violation of law,
whether civil, criminal or regulatory in nature;
2. To the Department of Justice, or in a proceeding before a court,
adjudicative body, or other administrative body before which the Agency
is authorized to appear, when: 1. The Agency, or any component thereof;
2. Any employee of the Agency in his or her official capacity; 3. Any
employee of the Agency in his or her individual capacity where the
Department of Justice or the Agency have agreed to represent the
employee; or 4. The United States, if the Agency determines that
litigation is
[[Page 43127]]
likely to affect the Agency or any of its components, is a party to
litigation or has an interest in such litigation, and the use of such
records by the Department of Justice or the Agency is deemed by the
Agency to be relevant and necessary to the litigation provided,
however, that in each case it has been determined that the disclosure
is compatible with the purpose for which the records were collected;
3. To contractors, grantees, consultants or volunteers who have
been engaged by the agency to assist in performing a service and who
need access to the information in order to perform the service;
4. To an authorized appeal grievance examiner, formal complaints
examiner, equal employment opportunity investigator, arbitrator or
other person properly engaged in investigation or settlement of an
administrative grievance, complaint, claim, or appeal filed by an
employee, but only to the extent that the information is relevant and
necessary to the proceeding. Agencies that may obtain information under
this routine use include, but are not limited to, the Office of
Personnel Management, Office of Special Counsel, Merit Systems
Protection Board, Federal Labor Relations Authority, Equal Employment
Opportunity Commission, and Office of Government Ethics;
5. In connection with litigation or settlement discussions
regarding claims by or against the Agency, including public filing with
a court, to the extent that disclosure of the information is relevant
and necessary to the litigation or discussions and except where court
orders are otherwise required under section (b)(11) of the Privacy Act
of 1974, 5 U.S.C. 552a(b)(11);
6. To appropriate agencies, entities, and persons when (1) the
Agency suspects or has confirmed that there has been a breach of the
system of records, (2) the Agency has determined that as a result of
the suspected or confirmed breach there is a risk of harm to
individuals, the Agency (including its information systems, programs,
and operations), the Federal Government, or national security; and (3)
the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the Agency's efforts
to respond to the suspected or confirmed breach or to prevent,
minimize, or remedy such harm.
7. To another Federal agency or Federal entity, when the Agency
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records will be stored in a password protected file on a
computer that is not connected to the EPA network in a locked room and
paper records will be stored in a locked filing cabinet in a locked
room.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved by the person's name.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records stored in this system are subject to EPA's records schedule
1035(d). This record retention schedule requires destruction 10 years
after file closure.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records stored at EPA offices are secured through building security
protocols such as employee identification checks and security
screenings for visitors. Electronic and hardcopy files will be stored
at EPA headquarters in Washington DC. Electronic files can only be
accessed using an EPA-issued PIV card. Access is limited to specific
authorized Agency and contractor personnel who administer the program.
All contractors are subject to the Federal Acquisition Regulations
(FAR) Privacy Act clauses in their contract with EPA. Computer-stored
information is protected in accordance with the Agency's security
requirements. The system of records will be maintained as a password
protected database on a computer that requires dual-factor
authentication to log on to. Different levels of access (e.g., view,
edit, etc.) will be assigned to personnel. Personnel that have access
to the system will be trained in the handling of personally
identifiable information. Paper records related to the system will be
kept in locked filing cabinets within a limited access room or on a
limited as-needed basis in a locked cabinet in EPA employee workspace.
RECORD ACCESS PROCEDURES:
Individuals can obtain assistance in obtaining a replacement
technician certification card here: https://www.epa.gov/section608/steps-replacing-lost-section-608-technician-certification-card. General
requests for access must be made in accordance with the procedures
described in EPA's Privacy Act regulations at 40 CFR part 16.
Requesters will be required to provide adequate identification, such as
a driver's license, employee identification card, or other identifying
document. Additional identification procedures may be required in some
instances.
CONTESTING RECORD PROCEDURES:
Requests for correction or amendment must identify the record to be
changed and the corrective action sought. Complete EPA Privacy Act
procedures are described in EPA's Privacy Act regulations at 40 CFR
part 16.
NOTIFICATION PROCEDURE:
Any individual who wants to know whether this system of records
contains a record about him or her, who wants access to his or her
record, or who wants to contest the contents of a record, should make a
written request to the Agency Privacy Officer, MC 2831T, 1200
Pennsylvania Avenue NW, Washington, DC 20460.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Dated: August 1, 2019.
Vaughn Noga,
Senior Agency Official for Privacy.
[FR Doc. 2019-17922 Filed 8-19-19; 8:45 am]
BILLING CODE 6560-50-P
