Privacy Act of 1974; System of Records, 34373-34379 [2019-15242]
Download as PDF
<![CDATA[
Federal Register / Vol. 84, No. 138 / Thursday, July 18, 2019 / Notices
CORPORATION FOR NATIONAL AND
COMMUNITY SERVICE
Agency Information Collection
Activities; Submission to the Office of
Management and Budget for Review
and Approval; Comment Request;
Application Package for Senior Corps
Project Progress Report
Corporation for National and
Community Service (CNCS).
ACTION: Notice of information collection;
request for comments.
AGENCY:
In accordance with the
Paperwork Reduction Act of 1995,
CNCS is proposing to renew an
information collection, Senior Corps
Project Progress Report (PPR). CNCS
and grantees use the Senior Corps PPR
data track performance and inform
continued grant funding support, as
well as to identify trends and to support
management and analysis.
DATES: Written comments must be
submitted to the individual and office
listed in the ADDRESSES section by
September 16, 2019.
ADDRESSES: You may submit comments,
identified by the title of the information
collection activity, by any of the
following methods:
(1) By mail sent to: Corporation for
National and Community Service,
Attention Jill Sears, 250 E Street SW,
Washington, DC 20525.
(2) By hand delivery or by courier to
the CNCS mailroom at the mail address
given in paragraph (1) above, between
9:00 a.m. and 4:00 p.m. Eastern Time,
Monday through Friday, except federal
holidays.
(3) Electronically through
www.regulations.gov.
Comments submitted in response to
this notice may be made available to the
public through regulations.gov. For this
reason, please do not include in your
comments information of a confidential
nature, such as sensitive personal
information or proprietary information.
If you send an email comment, your
email address will be automatically
captured and included as part of the
comment that is placed in the public
docket and made available on the
internet. Please note that responses to
this public comment request containing
any routine notice about the
confidentiality of the communication
will be treated as public comment that
may be made available to the public,
notwithstanding the inclusion of the
routine notice.
FOR FURTHER INFORMATION CONTACT:
Anne Otih, (202) 606–7570, or by email
at aotih@cns.gov.
SUPPLEMENTARY INFORMATION:
khammond on DSKBBV9HB2PROD with NOTICES
SUMMARY:
VerDate Sep<11>2014
17:56 Jul 17, 2019
Jkt 247001
Title of Collection: Senior Corps
Project Progress Report.
OMB Control Number: 3045–0033.
Type of Review: Renewal.
Respondents/Affected Public:
Sponsors of Senior Corps grants.
Total Estimated Number of Annual
Responses: 1,100.
Total Estimated Number of Annual
Burden Hours: 17,600 (Work plans and
narratives, semi-annual: Four hours per
response. Progress Report
Supplemental, annual: Eight hours per
response).
Abstract: The Progress Report (PPR)
was designed to ensure that grantees of
the Senior Corps’ programs (RSVP,
Foster Grandparent and Senior
Companion Programs) address and
fulfill legislated program purposes; meet
agency program management and grant
requirements; track and measure
progress to benefit the local project and
its contributions to senior volunteers
and the community; and to report
progress toward work plan objectives
agreed upon in the granting of the
award. The resulting data is used by
grantees and CNCS to track performance
and inform continued grant funding
support, as well as to identify trends
and to support management and
analysis. CNCS seeks to renew and
revise the current OMB approved PPR to
align with recent national performance
measures changes and to remove
administrative burdens.
CNCS also seeks to continue using the
currently approved information
collection until the revised information
collection is approved by OMB. The
currently approved information
collection is due to expire on December
31, 2019.
Comments submitted in response to
this notice will be summarized and/or
included in the request for OMB
approval. Comments are invited on: (a)
Whether the collection of information is
necessary for the proper performance of
the functions of the agency, including
whether the information shall have
practical utility; (b) the accuracy of the
agency’s estimate of the burden of the
collection of information; (c) ways to
enhance the quality, utility, and clarity
of the information to be collected; (d)
ways to minimize the burden of the
collection of information on
respondents, including through the use
of automated collection techniques or
other forms of information technology;
and (e) estimates of capital or start-up
costs and costs of operation,
maintenance, and purchase of services
to provide information. Burden means
the total time, effort, or financial
resources expended by persons to
generate, maintain, retain, disclose or
PO 00000
Frm 00042
Fmt 4703
Sfmt 4703
34373
provide information to or for a Federal
agency. This includes the time needed
to review instructions; to develop,
acquire, install and utilize technology
and systems for the purpose of
collecting, validating and verifying
information, processing and
maintaining information, and disclosing
and providing information; to train
personnel and to be able to respond to
a collection of information, to search
data sources, to complete and review
the collection of information; and to
transmit or otherwise disclose the
information. All written comments will
be available for public inspection on
regulations.gov.
Dated: July 15, 2019.
Deborah Cox-Roush,
Director, Senior Corps.
[FR Doc. 2019–15278 Filed 7–17–19; 8:45 am]
BILLING CODE 6050–28–P
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2019–HQ–0024]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
Notice of a modified System of
Records.
AGENCY:
ACTION:
The Department of the Army
proposes to modify a System of Records
Notice (SORN), Army Personnel
Systems (APS), A0600–8–104 AHRC.
This system of records is comprised of
Human Resources (HR) information
required to manage a Soldier’s career
from initial accession through
separation, and for life for retirees.
Currently APS records are managed by
36 information technology (IT) systems
that are linked to seven System of
Records Notices (SORNs). In a cost
saving effort to eliminate redundant
functions and discordant IT systems, the
Army is transitioning HR and military
pay records for Soldiers to the
Integrated Personnel and Pay SystemArmy (IPPS–A).
DATES: This notice is effective upon
publication; however, comments on the
Routine Uses will be accepted on or
before August 19, 2019. The Routine
Uses are effective are effective at the
close of the comment period.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
• Federal Rulemaking Portal: https://
www.regulations.gov.
Follow the instructions for submitting
comments.
SUMMARY:
E:\FR\FM\18JYN1.SGM
18JYN1
khammond on DSKBBV9HB2PROD with NOTICES
34374
Federal Register / Vol. 84, No. 138 / Thursday, July 18, 2019 / Notices
• Mail: Department of Defense, Office
of the Chief Management Officer,
Directorate for Oversight and
Compliance, 4800 Mark Center Drive,
Mailbox #24, Alexandria, VA 22350–
1700.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Tracy Rogers, Department of the Army,
U.S. Army Records Management and
Declassification Agency, ATTENTION:
Army Privacy and Civil Liberties Office,
9301 Chapek Road (Building 1458), Fort
Belvoir, VA 22060–5605, or by calling
571–515–0248.
SUPPLEMENTARY INFORMATION: Currently
the APS is a virtual network of disparate
IT systems and electronic record sets
that collectively document personnel
actions over the course of a Soldier’s
military service. As the Army’s new
enterprise personnel and pay system,
IPPS–A will organize, collect, and
maintain fragmented HR records in a
single IT system. These records are
currently maintained in 44 IT systems of
which 36 are linked to seven existing
HR SORNs (including this notice). The
IPPS–A will fully subsume the 36
systems and partially subsume records
from eight additional HR and military
pay systems. The system provides a
single record of service for each Soldier.
It will provide Combatant Commanders
real-time accurate force strength and
readiness, better tracking of personnel
into and out of theaters of operations,
and will enhance mission planning and
support. IPPS–A is designed to fully
integrate military personnel and pay
capabilities for the Active Army, Army
National Guard, and Army Reserves.
When fully deployed, Soldiers will have
access to view segments of their APS
records via IPPS–A and initiate select
personnel actions. In addition, IPPS–A
will provide new functionality which
will enable HR professionals to manage
military pay actions for Soldiers.
Through the initiative known as the
Military Pay (MilPay) Transition, the
scope of the APS will expand to include
data from the Defense Finance and
Accounting Services (DFAS) required to
administer military pay actions. IPPS–
A’s ability to combine personnel and
pay functions (e.g., a promotion or call
VerDate Sep<11>2014
17:56 Jul 17, 2019
Jkt 247001
to Active Duty) will address current
inefficiencies caused by complex
interfaces among outdated and disparate
HR systems. As a result, IPPS–A will
leave fewer opportunities for error and
will become the authoritative and
comprehensive source of Army
personnel and pay functions. When
fully implemented, IPPS–A will provide
a secure, web-based integrated
personnel and pay system to support the
Army’s peacetime and wartime
readiness requirements for human
resource management.
This notice merges six other existing
Army HR SORNs: A0600–8 AHRC,
Individual Ready, Standby, and Retired
Reserve Personnel Information System;
A0600–8–23 AHRC, Standard
Installation/Division Personnel System;
A0600–8a PEO EIS, Integrated
Personnel and Pay System—Army
Records; A0614–200 AHRC,
Classification and Reclassification of
Soldiers; A0680–31a AHRC, Officer
Personnel Management Information
System; A0680–31b AHRC Enlisted
Personnel Management Information
System. These SORNs were thoroughly
reviewed and the information has been
properly incorporated in this notice.
The six notices identified for
consolidation will be rescinded after
this notice goes into effect. The DoD is
publishing the notice in its entirety to
comply with current standards and
formatting requirements prescribed in
OMB Circular A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication Under the Privacy Act.’’
The Department of the Army’s notices
for system of records subject to the
Privacy Act of 1974, as amended, have
been published in the Federal Register
and are available from the address in the
FOR FURTHER INFORMATION CONTACT
section or from the Defense Privacy,
Civil Liberties, and Transparency
Division website at https://
dpcld.defense.gov/.
The proposed systems reports, as
required by the Privacy Act, as
amended, were submitted on May 7,
2019, to the House Committee on
Oversight and Government Reform, the
Senate Committee on Homeland
Security and Governmental Affairs, and
the Office of Management and Budget
(OMB) pursuant to OMB Circular No.
A–108, ‘‘Federal Agency
Responsibilities for Review, Reporting,
and Publication Under the Privacy Act,’’
December 23, 2016 (December 23, 2016,
81 FR 94424).
PO 00000
Frm 00043
Fmt 4703
Sfmt 4703
Dated: July 12, 2019.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Army Personnel Systems (APS),
A0600–8–104 AHRC.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Primary location: U.S. Army Human
Resources Command, 1600 Spearhead
Division Avenue, Fort Knox, KY 40122–
5500. Secondary locations: U.S. Army
Reserve Command G–1, 4710 Knox
Street, Fort Bragg, NC 28310–5010.
Army National Guard Readiness
Center, 111 South George Mason Drive,
Arlington, VA 22204–1382. General
Officer Management Office, Office of the
Chief of Staff, Army, 200 Pentagon,
Washington, DC 20310–0200. Fort Hood
Garrison, Directorate of Human
Resources, 18010 Battalion Ave, Ft.
Hood, TX 76544.
SYSTEM MANAGER(S):
Director of Military Personnel
Management, Army G1, U.S. Army
Human Resources Command, 1600
Spearhead Division Avenue, AHRC–
PDV, Fort Knox, KY 40122–5500.
Project Manager, Integrated Personnel
and Pay System-Army (IPPS–A), IPPS–
A Product Management Office (PMO),
U.S. Army Program Executive Office
Enterprise Information Systems, James
Polk Building, 2521 South Clark Street
Arlington, VA 22202.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. Subtitle A, General Military
Law, Part II, Personnel (Chapters 31–41,
43, 45, 47–51, 53, 55–61, 63, 65, 67, 69,
71, 73, 75–77, 79, 80, 87–88) and Part
III, Training and education (Chapters
101–107, 109–112); 10 U.S.C. 7013,
Secretary of the Army; 10 U.S.C.
Subtitle B, Army, Part II, Personnel
(Chapters 711, 713, 715, 719, 721, 723,
725, 729, 733, 735, 737, 741, 743, 745,
749) and Part III, Training (Chapters
751, 753, 757); 10 U.S.C. Subtitle E,
Reserve Components, Part II, Personnel
Generally (Chapters 1201–1225), Part III,
Promotion and Retention of Officers on
the Reserve Active Status List, (Chapters
1401–1411), and Part IV, Training for
Reserve Components and Educational
Assistance Programs (Chapters 1601–
1611); 18 U.S.C. 3771, Crime victims’
rights; 37 U.S.C., Pay and Allowances
Of the Uniformed Services; Department
of Defense Directive (DoDD) 1030.01,
Victim and Witness Assistance; DoDD
1200.7, Screening the Ready Reserve;
E:\FR\FM\18JYN1.SGM
18JYN1
khammond on DSKBBV9HB2PROD with NOTICES
Federal Register / Vol. 84, No. 138 / Thursday, July 18, 2019 / Notices
DoDD 1300.22, Mortuary Affairs Policy;
Department of Defense Instruction
(DoDI) 1235.12, Accessing the Reserve
Components (RC); DoDI 1300.15,
Military Funeral Support; DoDI 1300.18,
Department of Defense (DoD) Personnel
Casualty Matters, Policies, and
Procedures; DoDI 1300.19, DoD Joint
Officer Management (JOM) Program;
DoDI 1304.30, Enlisted Personnel
Management Plan (EPMP) Procedures;
DoDI 1310.01, Rank and Seniority of
Commissioned Officers; DoDI 1320.04,
Military Officer Actions Requiring
Presidential, Secretary of Defense, Or
Under Secretary of Defense for
Personnel and Readiness Approval or
Senate Confirmation; DoDI 1320.14,
Commissioned Officer Promotion
Program Procedures; DoDI 1332.18,
Disability Evaluation System (DES);
DoDI 1332.35, Transition Assistance
Program (TAP) for Military Personnel;
DoDI 1336.05, Automated Extract of
Active Duty Military Personnel Records;
DoDI 1336.08, Military Human Resource
Records Life Cycle Management; DoD
1352.01, Management of Regular and
Reserve Retired Military Members; DoD
7000.14–R, Department of Defense
Financial Management Regulation (DoD
FMR); DoDI 7730.54, Reserve
Components Common Personnel Data
System (RCCPDS); Army Regulation
(AR) 37–104–4, Military Pay and
Allowances Policy; AR 55–46, Travel
Overseas; AR 55–355, Military Traffic
Management Regulation; AR 135–133,
Ready Reserve Screening, Qualification
Records System, and Change of Address
Reporting; AR 135–155, Promotion of
Commissioned Officers and Warrant
Officers Other Than General Officers;
AR 140–1, Mission, Organization, and
Training; AR–140–9, Entry on Active
Duty or Active Duty for Training (ROTC
Officers); AR 140–10, Assignments,
Attachments, Details, and Transfers; AR
140–50, Officer Candidate School, Army
Reserve; AR 140–111, U.S. Army
Reserve Reenlistment Program; AR 140–
145, Individual Mobilization
Augmentation Program; AR 600–8,
Military Human Resources
Management; AR 600–8–6, Personnel
Accounting and Strength Reporting; AR
600–8–7, Retirement Services Program;
AR 600–8–10; Leaves and Passes; AR
600–8–14, Identification Cards for
Members of the Uniformed Services,
their Family Members and Other
Eligible Personnel; AR 600–8–19,
Enlisted Promotions and Reductions;
AR 600–8–22, Military Awards; AR
600–8–24, Officer Transfers and
Discharges; AR 600–8–29, Officer
Promotions; AR 600–37, Unfavorable
Information; AR 600–43, Conscientious
VerDate Sep<11>2014
17:56 Jul 17, 2019
Jkt 247001
Objection; AR 600–81, Soldier for Life—
Transition Assistance Program; AR 600–
85, The Army Substance Abuse
Program; AR 600–101, Personnel
Processing (In-, Out-, Soldier Readiness,
and Deployment Cycle); AR 600–8–104,
Army Military Human Resource Records
Management; AR 600–8–111, Wartime
Replacement Operations; AR 601–10,
Management and recall to Active Duty
of retired Soldiers of the Army in
Support of Mobilization and Peacetime
Operations; AR 601–100, Appointment
of Commissioned and Warrant Officers
in the Regular Army; AR 601–210,
Regular Army and Reserve Components
Enlistment Program; AR 601–280, Army
Retention Program; AR 608–18, The
Family Advocacy Program; AR 608–75,
Exceptional Family Member Program;
AR 614–30, Overseas Service; AR 614–
100, Officer Assignment Policies,
Details, and Transfers; AR 614–200,
Enlisted Assignments and Utilization
Management; AR 621–5, Army
Continuing Education System; AR 623–
3, Evaluation Reporting System; AR
630–10, Absent Without Leave,
Desertion, and Administration of
Personnel Involved in Court
Proceedings; AR 635–40, Disability
Evaluation for Retention, Retirement, or
Separation; AR 635–200, Active Duty
Enlisted Separations; AR 638–2, Army
Mortuary Affairs Program; AR 638–8,
Army Casualty Program; AR 640–30,
Official Army Photographs; AR 930–4,
Army Emergency Relief; and Executive
Order 9397 (SSN).
PURPOSE(S) OF THE SYSTEM:
The APS provides human resources
capabilities in support of peacetime and
wartime readiness requirements for the
Army. The records in APS are created
and maintained to manage the Soldier’s
career, administer benefits, historically
document military service, and to
safeguard the Soldier’s rights while in
service of the nation. Army leaders and
commanders rely on APS information to
make recommendations and document
decisions pertaining to advancements,
job classification, retention,
assignments, recognition, disciplinary
actions, and other personnel actions.
The Army Human Resources Command
and Army personnel offices at all
echelons of command use the
information in this system of records to
manage all aspects of an individual’s
Army career to include: Accession,
retention, job classification, benefits,
duty assignments, deployments, career
progression, performance evaluations,
military training, separation or
retirement, and military awards and
decorations. Further, with
implementation of the Military Pay
PO 00000
Frm 00044
Fmt 4703
Sfmt 4703
34375
Transition, APS will include
management of Soldier’s pay
entitlements, allowances, and recording
of indebtedness to the Federal
government.
The Army will leverage the
capabilities of the Integrated Personnel
and Pay System-Army (IPPS–A) to
perform most automated personnel
functions. As the Army’s enterprise
information technology system for
human resource management, IPPS–A
will be the primary repository for APS
data. IPPS–A provides a platform to
streamline human resource business
processes, assess manpower trends,
administer readiness functions, and
perform longitudinal statistical analyses
necessary for force management. When
fully implemented, IPPS–A will provide
a secure, web-based integrated
personnel and pay system to support the
Army’s peacetime and wartime
readiness requirements.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
All members of the United States
Army to include: Active Army, National
Guard, Reserve, Military Technicians
(Title 5 and Title 32), U.S. Military
Academy Cadets, and Army Reserve
Officers’ Training Corps contracted
cadets, Officer Candidates, and Enlisted
basic trainees; all former members of the
United States Army who were separated
by discharge, retirement, death, or other
termination of military status.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personally identifying data to include:
Full name and other names used; Social
Security Number (SSN) or individual
tax payer identification number (ITIN);
DoD Identification (DoD ID) number;
gender; date and place of birth; race and
ethnic origin; height, weight, eye color;
blood type; official and identification
photographs; government issued
passport number; driver’s license
number; and Army Knowledge Online
(AKO) login;
Other personal data to include:
Marital status; citizenship and
immigration status; religious preference;
home and mobile telephone number;
home and mailing address; state of
permanent residence; personal email
address; languages spoken; emergency
contact information; and survivor
beneficiary information (amounts of
coverage; dates of beginning and ending
eligibility);
Dependent family member data to
include: Family members’ full name and
other names used; SSN or ITIN; DoD ID
number; gender; date and place of birth;
marital status; citizenship and
immigration status; dependent
E:\FR\FM\18JYN1.SGM
18JYN1
khammond on DSKBBV9HB2PROD with NOTICES
34376
Federal Register / Vol. 84, No. 138 / Thursday, July 18, 2019 / Notices
eligibility and enrollment forms;
government issued passport number;
home, mobile and work telephone
number; and home and work address.
For spouses who are members of the
uniformed services, military personnel
data to include: Service, rank/grade;
organization and unit of assignment;
personnel category code; assignment
preferences and duty status;
Duty and employment data to
include: Pay grade and rank; military
occupational specialty and skill
qualification identifier; official duty
title; security clearance level and
investigation type; unit of assignment;
duty phone number and address;
military or civilian supervisor’s name
and contact information; official and
AKO email addresses. Civil service
occupational series, civilian pay plan,
and grade for Military Technicians;
Military personnel data to include:
Performance reports; promotion
selection data; officer commissioning
and appointment documents; warrant
officer appointments; enlisted accession
and reenlistment documents; job
classification documentation; aptitude
test results; skill and special
qualifications; military service
computation dates; duty assignment
history and projections; duty command
of assignment; effective date of duty
assignment; deployment information;
expiration of term of service; retirement
and separation documentation; field/
application for active duty; Guard and
Reserve activations and retirement
points; discharge and separation
reviews; application for correction of
military records; personnel and medical
board determinations; background
investigation data; moral and personnel
waivers; special duty applications;
enlistment bonus contracts; language/
foreign language qualifications; benefits
eligibility and enrollments; awards and
decorations; adverse actions and
misconduct determinations; Uniform
Code of Military Justice (UCMJ) actions
summarizing court martial;
conscientious objector reports; Absent
Without Leave (AWOL) and deserter
reports; and other related personnel
orders and military service information.
Education data to include: Civilian
education information pertaining to
education level, transcripts, professional
certifications, and licenses. Military
education information pertaining to
courses attended, attendance dates and
completion status, and special
recognitions;
Medical readiness data to include:
Casualty incident reports; physical
health assessment data; physical profile
qualification and limitations; physical
fitness testing results; disability
VerDate Sep<11>2014
17:56 Jul 17, 2019
Jkt 247001
determinations; substance abuse
referrals; and behavioral health profiles.
Pay and compensation data to
include: Earnings and allowances;
special pay and bonuses; travel
authorizations and vouchers; payroll
deductions; allotments; garnishments;
indebtedness and tax levy
documentation; savings bond
information; Thrift Savings Plan (TSP)
enrollment; payroll computations,
payroll balances and history; direct
deposit information (financial
institution name, routing number,
account number); leave requests and
balances; and substantiating documents
that establish, support, reduce, or cancel
entitlements.
RECORD SOURCE CATEGORIES:
The individual; supervisors and
commanders; third parties when
information furnished relates to the
individual’s military service; the
individual’s Official Military Personnel
File, military medical records, and other
official Army records. Personnel, pay,
and benefit data is also received from
records maintained by DoD and
Uniformed Service agencies to include:
The Defense Manpower Data Center,
Defense Finance and Accounting
Service, Defense Health Agency, and
Defense POW/MIA Accounting Agency.
Information may also be provided by
education and financial institutions, law
enforcement agencies, the American
Red Cross, the Office of Personnel
Management, Department of Veteran
Affairs, Department of Homeland
Security, Department of Treasury, and
other Federal, state and local agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
Section 552a(b) of the Privacy Act of
1974, as amended, the records
contained in this system may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. Section 552a(b)(3) as follows:
a. To the Office of the President of the
United States of America for the
purpose of exchanging required
information relating to White House
Fellows, regular Army promotions,
aides, and related support functions
staffed by Army members.
b. To officials and employees of the
Office of the Sergeant at Arms of the
United States House of Representatives
for the purpose of the performance of
their official duties related to the
verification of the active duty military
service of Members of Congress. Access
is limited to those portions of the
PO 00000
Frm 00045
Fmt 4703
Sfmt 4703
member’s record required to verify time
in service.
c. To the Department of State for the
purpose of documenting persona non
grata status, attache´ assignments, and
related administration of personnel
assigned and performing duty with the
Department of State.
d. To the Bureau of Citizenship and
Immigration Services, Department of
Homeland Security, for the purposes of
making alien admission and
naturalization inquiries; and facilitating
the verification of individuals who may
be eligible for expedited naturalization
(Pub. L. 108–136, Section 1701, and
E.O. 13269, Expedited Naturalization).
e. To the Social Security
Administration for the purpose of
substantiating applicant’s credit for
social security compensation, to report
earned wages by members for the
Federal Insurance Contribution Act
(FICA), accounting or tax audits, and
death notices.
f. To the Department of Treasury for
the purpose of providing information on
check issues and electronic funds
transfers.
g. To the Department of Treasury,
Bureau of the Fiscal Service for the
purpose of facilitating distribution of
pay for personnel in trainee status using
EZpay and to provide deployed
personnel with the option to utilize
EagleCash.
h. To the Internal Revenue Service for
the purpose of reporting taxable
earnings and taxes withheld,
accounting, and tax audits, and to
compute or resolve tax liability or tax
levies.
i. To the National Finance Center,
Office of Thrift Savings Plan (TSP), for
the purpose of starting, changing, or
stopping of contributions to the
individual’s TSP as well as how the
individual wants the investments to be
made in the various TSP Funds.
j. To State Agencies for the purpose of
supporting State Veteran Affairs
activities.
k. To the Social Security
Administration, Office of Disability and
Insurance Security Programs, for the
purpose of expediting disability
processing of wounded military service
members and veterans.
l. To the Department of Labor for the
purpose of determinining eligibility for
unemployment compensation for former
Service members who have applied for
unemployment through state or territory
government benefit offices.
m. To officials and employees of the
Department of Health and Human
Services for the purpose of the
performance of their official duties
related to eligibility, notification, and
E:\FR\FM\18JYN1.SGM
18JYN1
khammond on DSKBBV9HB2PROD with NOTICES
Federal Register / Vol. 84, No. 138 / Thursday, July 18, 2019 / Notices
assistance in obtaining benefits for
which members, former members, or
retirees may be eligible.
n. To the Selective Service System for
the purpose of facilitating compliance of
members and former members of the
Armed Forces, both active and reserve,
with the provisions of the Selective
Service registration regulations (50
U.S.C. Chapter 49).
o. To the American Red Cross for the
purpose of providing emergency
notification and financial relief to
members of the Armed Forces, retirees,
family members or survivors.
p. To military relief societies (Army
Emergency Relief, Navy-Marine Corps
Relief Society, Air Force Aid Society,
and Coast Guard Mutual Assistance,
Inc.) for the purpose of providing
financial assistance and other reliefrelated services to military personnel
and their dependents.
q. To consumer reporting agencies for
the purpose of disclosures pursuant to
5 U.S.C. 552a(b)(12) as defined in the
Fair Credit Reporting Act (15 U.S.C.
1681a(f)) or the Federal Claims
Collection Act of 1966 (31 U.S.C.
3701(a)(3)). The purpose of this
disclosure is to aid in the collection of
outstanding debts owed to the Federal
government, typically to provide an
incentive for debtors to repay
delinquent Federal government debts by
making these debts part of their credit
records. Disclosure is limited to
information necessary to establish the
identity of the individual, including
name, address, and taxpayer
identification number (Social Security
Number); the amount, status, and
history of the claim; and the agency or
program under which the claim arose
for the sole purpose of allowing the
consumer reporting agency to prepare a
commercial credit report.
r. To federal and state licensing
authorities and civilian certification
boards, committees and/or ecclesiastical
endorsing organizations for the
purposes of professional credentialing
(licensing and certification) of lawyers,
chaplains, health professionals, and
other certifications identified by the
Department of Defense.
s. To Federal agencies, their
contractors and grantees, and to private
organizations, such as the National
Academy of Sciences, for the purposes
of conducting personnel and/or healthrelated research in the interest of the
Federal government and the public.
When not considered mandatory, the
names and other identifying data will be
eliminated from records used for such
research studies.
t. To the widow or widower,
dependent, or next-of-kin of deceased
VerDate Sep<11>2014
17:56 Jul 17, 2019
Jkt 247001
members for the purpose of settling the
affairs of the deceased member. The
individuals will have to verify
relationship by providing a birth
certificate, marriage license, death
certificate, or court document as
requested/required to prove identity.
u. To contractors, grantees, experts,
consultants, students, and others
performing or working on a contract,
service, grant, cooperative agreement, or
other assignment for the federal
government when necessary to
accomplish an agency function related
to this system of records.
v. To designated officers and
employees of Federal, State, local,
territorial or tribal, international, or
foreign agencies maintaining civil,
criminal, enforcement, or other
pertinent information, such as current
licenses, if necessary to obtain
information relevant and necessary to a
DoD Component decision concerning
the hiring or retention of an employee,
the issuance of a security clearance, the
letting of a contract, or the issuance of
a license, grant, or other benefit.
w. To designated officers and
employees of Federal, State, local,
territorial, tribal, international, or
foreign agencies in connection with the
hiring or retention of an employee, the
conduct of a suitability or security
investigation, the letting of a contract, or
the issuance of a license, grant or other
benefit by the requesting agency, to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter and the
Department deems appropriate.
x. To contractors whose employees
require suitability determinations,
security clearances, and/or access to
classified national security information,
for the purpose of ensuring that the
employer is appropriately informed
about information that relates to and/or
may impact a particular employee or
employee applicant’s suitability or
eligibility to be granted a security
clearance and/or access to classified
national security information.
y. To a former DoD employee for the
purpose of responding to an official
inquiry by a Federal, State, local,
territorial or tribal entity or professional
licensing authority, in accordance with
applicable DoD regulations; or for the
purpose of facilitating communications
with a former employee that may be
necessary for personnel-related or other
official purposes where the DoD
requires information and/or
consultation assistance from the former
employee regarding a matter within that
person’s former area of responsibility.
z. To foreign or international law
enforcement, security, or investigatory
PO 00000
Frm 00046
Fmt 4703
Sfmt 4703
34377
authorities to comply with requirements
imposed by, or to claim rights conferred
in, international agreements and
arrangements, including those
regulating the stationing and status in
foreign countries of DoD military and
civilian personnel.
aa. To State and local taxing
authorities with which the Secretary of
the Treasury has entered into
agreements under 5 U.S.C. 5516, 5517,
or 5520 and only to those state and local
taxing authorities for which an
employee or military member is or was
subject to tax, regardless of whether tax
is or was withheld. The information to
be disclosed is information normally
contained in Internal Revenue Service
(IRS) Form W–2.
bb. To any person, organization or
governmental entity (e.g., local
governments, first responders, American
Red Cross, etc.), in order to notify them
of or respond to a serious and imminent
terrorist or homeland security threat or
natural or manmade disaster as is
necessary and relevant for the purpose
of guarding against or responding to
such threat or disaster.
cc. To such recipients and under such
circumstances and procedures as are
mandated by Federal statute or treaty.
dd. To the appropriate Federal, State,
local, territorial, tribal, foreign, or
international law enforcement authority
or other appropriate entity where a
record, either alone or in conjunction
with other information, indicates a
violation or potential violation of law,
whether criminal, civil, or regulatory in
nature.
ee. To any component of the
Department of Justice for the purpose of
representing the DoD, or its
components, officers, employees, or
members in pending or potential
litigation to which the record is
pertinent.
ff. In an appropriate proceeding before
a court, grand jury, or administrative or
adjudicative body or official, when the
DoD or other Agency representing the
DoD determines that the records are
relevant and necessary to the
proceeding; or in an appropriate
proceeding before an administrative or
adjudicative body when the adjudicator
determines the records to be relevant to
the proceeding.
gg. To the National Archives and
Records Administration for the purpose
of records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
hh. To a Member of Congress or staff
acting upon the Member’s behalf when
the Member or staff requests the
information on behalf of, and at the
E:\FR\FM\18JYN1.SGM
18JYN1
34378
Federal Register / Vol. 84, No. 138 / Thursday, July 18, 2019 / Notices
request of, the individual who is the
subject of the record.
ii. To appropriate agencies, entities,
and persons when (1) the DoD suspects
or has confirmed that there has been a
breach of the system of records; (2) the
DoD has determined that as a result of
the suspected or confirmed breach there
is a risk of harm to individuals, the DoD
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with the DoD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
jj. To another Federal agency or
Federal entity, when the DoD
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are maintained in paper and
electronic storage media, in accordance
with the safeguards as stated below.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records are retrieved primarily by use
of the individual’s name, SSN, DoD ID
number, and/or date of birth.
khammond on DSKBBV9HB2PROD with NOTICES
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
All records in the APS are maintained
in accordance with Army records
maintenance and disposition schedules
and the requirements of the National
Archives and Records Administration.
The retention periods for information in
this system of records varies from
temporary to permanent.
Personnel-type orders are maintained
by the Army office of records for two
years, then transferred to the
Washington National Records Center
and destroyed after 54 years.
Approved military award case files
that are related to wartime and/or
combat activities are treated as
permanent and offered to the National
Archives and Records Administration
20 years after the close of the conflict to
which they relate.
Military pay records, due to the
Military Pay Transition, the disposition
VerDate Sep<11>2014
17:56 Jul 17, 2019
Jkt 247001
is pending until the National Archives
and Records Administration has
approved the retention and disposition
schedule, treat as permanent.
Individuals with pay dates prior to 1
January 2019 should refer to Defense
Finance and Accounting Service system
of records notices T7340, Defense Joint
Military Pay System-Active Component
and T7344, Defense Joint Military Pay
System-Reserve Component.
Certain items not considered rights
and interests records are maintained in
the current filing area until no longer
needed, but no longer than six years.
Upon expiration, documents are purged
and destroyed.
Certain items that evidences benefits
or significant personnel actions are filed
in the individual’s Official Military
Personnel Record for permanent
retention (see Army system of records
notice A0600–8–104b AHRC, Official
Military Personnel Record).
Records are disposed of according to
the provisions of 44 U.S.C., Chapter 33,
Disposal of Records and DoD Manual
5200.01, Volume 4, DoD Information
Security Program: Controlled
Unclassified Information (CUI).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper and electronic records are
protected in accordance with policies in
DoD Manual 5200.01, Volume 4, DoD
Information Security Program:
Controlled Unclassified Information
(CUI). Electronic records are also
protected in accordance with policies in
DoDI 8510.01, DoD Risk Management
Framework (RMF) for DoD Information
Technology (IT). Records are stored in
secured buildings, physical access
requires identification and is limited to
individuals having an official
requirement for entry. System data are
encrypted, and access to data and data
storage is controlled and limited to
authorized personnel who are properly
trained, screened, and cleared for needto-know, and access is further restricted
by requiring use of a Common Access
Card and PIN and/or strong passwords
that are changed periodically according
to DoD and Army security policies.
In-depth physical, technical, and
administrative controls have been
established to safeguard electronic data.
Users are required to successfully
undergo and complete a National
Agency Check with Inquiries along with
a credit check. Role-based access to the
system is managed by the HRC access
control procedures and policies. All
aspects of privacy, security,
configuration, operations, data
retention, and disposal are documented
PO 00000
Frm 00047
Fmt 4703
Sfmt 4703
to ensure privacy and security are
consistently enforced and maintained.
RECORDS ACCESS PROCEDURES:
Individuals seeking access to records
about them contained in this system
should contact their supporting military
personnel division or address written
inquiries to the commander of the
organization to which the service
member is assigned as follows:
For information on active duty,
retired and non-unit reserve personnel
contact the U.S. Army Human
Resources Command, Attn: AHRC–
PDR–H, 1600 Spearhead Division
Avenue, Fort Knox, KY 40122–5500.
For information on reserve personnel
assigned to Troop Program Units contact
U.S. Army Reserve Command G–1, 4710
Knox Street, Fort Bragg, NC 28310–
5010.
For information on Army National
Guard personnel contact the National
Guard Bureau, Army National Guard
Readiness Center, 111 South George
Mason Drive, Arlington, VA 22204–
1382.
For information on General Officers
contact the General Officer Management
Office, Office of the Chief of Staff,
Army, 200 Pentagon, Washington, DC
20310–0200.
For information on discharged and
deceased personnel contact the National
Personnel Records Center, 1 Archives
Drive, St. Louis, MO 63138–1002.
Individuals should provide the full
name, SSN, DoD ID number or service
identification number if applicable,
current address, telephone number, and
signature.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
CONTESTING RECORD PROCEDURES:
The Army’s rules for accessing
records, contesting contents, and
appealing initial agency determinations
are contained in 32 CFR part 310 or may
be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking access to records
about them contained in this system
E:\FR\FM\18JYN1.SGM
18JYN1
Federal Register / Vol. 84, No. 138 / Thursday, July 18, 2019 / Notices
should contact their supporting military
personnel division or address written
inquiries to the commander of the
organization to which the service
member is assigned as follows:
For information on active duty,
retired and non-unit reserve personnel,
contact the U.S. Army Human
Resources Command, Attn: AHRC–
PDR–H, 1600 Spearhead Division
Avenue, Fort Knox, KY 40122–5500.
For information on reserve personnel
assigned to Troop Program Units contact
U.S. Army Reserve Command G–1, 4710
Knox Street, Fort Bragg, NC 28310–
5010.
For information on Army National
Guard personnel contact the National
Guard Bureau, Army National Guard
Readiness Center, 111 South George
Mason Drive, Arlington, VA 22204–
1382.
For information on General Officers
contact the General Officer Management
Office, Office of the Chief of Staff,
Army, 200 Pentagon, Washington, DC
20310–0200.
For information on discharged and
deceased personnel contact the National
Personnel Records Center, 1 Archives
Drive, St. Louis, MO 63138–1002.
Individuals should provide the full
name, SSN, DoD ID number or service
identification number if applicable,
current address, telephone number, and
signature.
In addition, the requester must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed within the United States,
its territories, possessions, or
commonwealths: ‘‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature).’’
If executed outside the United States:
‘‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature).’’
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
khammond on DSKBBV9HB2PROD with NOTICES
None.
HISTORY:
July 30, 2013, 78 FR 45914; January 6,
2004, 69 FR 790; December 8, 2000, 65
FR 77002; December 19, 1997, 62 FR
66606; February 22, 1993, 58 FR 10166.
[FR Doc. 2019–15242 Filed 7–17–19; 8:45 am]
BILLING CODE 5001–06–P
VerDate Sep<11>2014
17:56 Jul 17, 2019
Jkt 247001
DEPARTMENT OF DEFENSE
Defense Acquisition Regulations
System
[Docket Number DARS–2019–0044; OMB
Control Number 0704–0434]
Information Collection Requirement;
Defense Federal Acquisition
Regulation Supplement (DFARS);
Radio Frequency Identification
Advance Shipment Notices
Defense Acquisition
Regulations System, Department of
Defense (DoD).
ACTION: Notice and request for
comments regarding a proposed
extension of an approved information
collection requirement.
AGENCY:
In compliance with the
Paperwork Reduction Act of 1995, DoD
announces the proposed extension of a
public information collection
requirement and seeks public comment
on the provisions thereof. DoD invites
comments on: Whether the proposed
collection of information is necessary
for the proper performance of the
functions of DoD, including whether the
information will have practical utility;
the accuracy of the estimate of the
burden of the proposed information
collection; ways to enhance the quality,
utility, and clarity of the information to
be collected; and ways to minimize the
burden of the information collection on
respondents, including the use of
automated collection techniques or
other forms of information technology.
The Office of Management and Budget
(OMB) has approved this information
collection for use through September 30,
2019. DoD proposes that OMB extend its
approval for use for three additional
years beyond the current expiration
date.
SUMMARY:
DoD will consider all comments
received by September 16, 2019.
ADDRESSES: You may submit comments,
identified by OMB Control Number
0704–0434, using any of the following
methods:
Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
Email: osd.dfars@mail.mil. Include
OMB Control Number 0704–0434 in the
subject line of the message.
Fax: 571–372–6094.
Mail: Defense Acquisition Regulations
System, Attn: Ms. Carrie Moore,
OUSD(A&S)DPC(DARS), 3060 Defense
Pentagon, Room 3B941, Washington, DC
20301–3060.
Comments received generally will be
posted without change to https://
DATES:
PO 00000
Frm 00048
Fmt 4703
Sfmt 4703
34379
www.regulations.gov, including any
personal information provided.
FOR FURTHER INFORMATION CONTACT: Ms.
Carrie Moore, 571–372–6093.
SUPPLEMENTARY INFORMATION:
Title, Associated Form, and OMB
Number: Defense Federal Acquisition
Regulation Supplement (DFARS); Radio
Frequency Identification Advance
Shipment Notices; OMB Control
Number 0704–0434.
Needs and Uses: DoD uses advance
shipment notices for the shipment of
material containing Radio Frequency
Identification (RFID) tag data. DoD
receiving personnel use the advance
shipment notice to associate the unique
identification encoded on the RFID tag
with the corresponding shipment. Use
of the RFID technology permits DoD an
automated and sophisticated end-to-end
supply chain that has increased
visibility of assets and permits delivery
of supplies to the warfighter more
quickly.
Affected Public: Businesses or other
for-profit and not-for profit institutions.
Respondent’s Obligation: Required to
obtain or retain benefits.
Frequency: On occasion.
Type of Request: Extension.
Number of Respondents: 5,217.
Responses per respondent: 3,782.
Annual Responses: 19,732,850.
Average Burden per Response:
Approximately 1.16 seconds.
Annual Burden Hours: 6,353.
Summary of Information Collection
The clause at DFARS 252.211–7006,
Passive Radio Frequency Identification,
requires the contractor to ensure that the
data on each passive RFID tag are
unique and conform to the requirements
that they are readable and affixed to the
appropriate location on the specific
level of packaging in accordance with
MIL–STD–129 tag placement
specifications. The contractor shall
encode an approved RFID tag using the
appropriate instructions at the time of
contract award. Regardless of the
selected encoding scheme, the
contractor is responsible for ensuring
that each tag contains a globally unique
identifier. The contractor shall
electronically submit advance shipment
notices with the RFID tag identification
in advance of the shipment in
accordance with the procedures at
https://wawf.eb.mil/.
Jennifer Lee Hawes,
Regulatory Control Officer, Defense
Acquisition Regulations System.
[FR Doc. 2019–15253 Filed 7–17–19; 8:45 am]
BILLING CODE 5001–06–P
E:\FR\FM\18JYN1.SGM
18JYN1
]]>Agencies
[Federal Register Volume 84, Number 138 (Thursday, July 18, 2019)]
[Notices]
[Pages 34373-34379]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-15242]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2019-HQ-0024]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice of a modified System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army proposes to modify a System of
Records Notice (SORN), Army Personnel Systems (APS), A0600-8-104 AHRC.
This system of records is comprised of Human Resources (HR) information
required to manage a Soldier's career from initial accession through
separation, and for life for retirees. Currently APS records are
managed by 36 information technology (IT) systems that are linked to
seven System of Records Notices (SORNs). In a cost saving effort to
eliminate redundant functions and discordant IT systems, the Army is
transitioning HR and military pay records for Soldiers to the
Integrated Personnel and Pay System-Army (IPPS-A).
DATES: This notice is effective upon publication; however, comments on
the Routine Uses will be accepted on or before August 19, 2019. The
Routine Uses are effective are effective at the close of the comment
period.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
Federal Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
[[Page 34374]]
Mail: Department of Defense, Office of the Chief
Management Officer, Directorate for Oversight and Compliance, 4800 Mark
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the
Army, U.S. Army Records Management and Declassification Agency,
ATTENTION: Army Privacy and Civil Liberties Office, 9301 Chapek Road
(Building 1458), Fort Belvoir, VA 22060-5605, or by calling 571-515-
0248.
SUPPLEMENTARY INFORMATION: Currently the APS is a virtual network of
disparate IT systems and electronic record sets that collectively
document personnel actions over the course of a Soldier's military
service. As the Army's new enterprise personnel and pay system, IPPS-A
will organize, collect, and maintain fragmented HR records in a single
IT system. These records are currently maintained in 44 IT systems of
which 36 are linked to seven existing HR SORNs (including this notice).
The IPPS-A will fully subsume the 36 systems and partially subsume
records from eight additional HR and military pay systems. The system
provides a single record of service for each Soldier. It will provide
Combatant Commanders real-time accurate force strength and readiness,
better tracking of personnel into and out of theaters of operations,
and will enhance mission planning and support. IPPS-A is designed to
fully integrate military personnel and pay capabilities for the Active
Army, Army National Guard, and Army Reserves. When fully deployed,
Soldiers will have access to view segments of their APS records via
IPPS-A and initiate select personnel actions. In addition, IPPS-A will
provide new functionality which will enable HR professionals to manage
military pay actions for Soldiers. Through the initiative known as the
Military Pay (MilPay) Transition, the scope of the APS will expand to
include data from the Defense Finance and Accounting Services (DFAS)
required to administer military pay actions. IPPS-A's ability to
combine personnel and pay functions (e.g., a promotion or call to
Active Duty) will address current inefficiencies caused by complex
interfaces among outdated and disparate HR systems. As a result, IPPS-A
will leave fewer opportunities for error and will become the
authoritative and comprehensive source of Army personnel and pay
functions. When fully implemented, IPPS-A will provide a secure, web-
based integrated personnel and pay system to support the Army's
peacetime and wartime readiness requirements for human resource
management.
This notice merges six other existing Army HR SORNs: A0600-8 AHRC,
Individual Ready, Standby, and Retired Reserve Personnel Information
System; A0600-8-23 AHRC, Standard Installation/Division Personnel
System; A0600-8a PEO EIS, Integrated Personnel and Pay System--Army
Records; A0614-200 AHRC, Classification and Reclassification of
Soldiers; A0680-31a AHRC, Officer Personnel Management Information
System; A0680-31b AHRC Enlisted Personnel Management Information
System. These SORNs were thoroughly reviewed and the information has
been properly incorporated in this notice. The six notices identified
for consolidation will be rescinded after this notice goes into effect.
The DoD is publishing the notice in its entirety to comply with current
standards and formatting requirements prescribed in OMB Circular A-108,
``Federal Agency Responsibilities for Review, Reporting, and
Publication Under the Privacy Act.''
The Department of the Army's notices for system of records subject
to the Privacy Act of 1974, as amended, have been published in the
Federal Register and are available from the address in the FOR FURTHER
INFORMATION CONTACT section or from the Defense Privacy, Civil
Liberties, and Transparency Division website at https://dpcld.defense.gov/.
The proposed systems reports, as required by the Privacy Act, as
amended, were submitted on May 7, 2019, to the House Committee on
Oversight and Government Reform, the Senate Committee on Homeland
Security and Governmental Affairs, and the Office of Management and
Budget (OMB) pursuant to OMB Circular No. A-108, ``Federal Agency
Responsibilities for Review, Reporting, and Publication Under the
Privacy Act,'' December 23, 2016 (December 23, 2016, 81 FR 94424).
Dated: July 12, 2019.
Aaron T. Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:
Army Personnel Systems (APS), A0600-8-104 AHRC.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Primary location: U.S. Army Human Resources Command, 1600 Spearhead
Division Avenue, Fort Knox, KY 40122-5500. Secondary locations: U.S.
Army Reserve Command G-1, 4710 Knox Street, Fort Bragg, NC 28310-5010.
Army National Guard Readiness Center, 111 South George Mason Drive,
Arlington, VA 22204-1382. General Officer Management Office, Office of
the Chief of Staff, Army, 200 Pentagon, Washington, DC 20310-0200. Fort
Hood Garrison, Directorate of Human Resources, 18010 Battalion Ave, Ft.
Hood, TX 76544.
SYSTEM MANAGER(S):
Director of Military Personnel Management, Army G1, U.S. Army Human
Resources Command, 1600 Spearhead Division Avenue, AHRC-PDV, Fort Knox,
KY 40122-5500. Project Manager, Integrated Personnel and Pay System-
Army (IPPS-A), IPPS-A Product Management Office (PMO), U.S. Army
Program Executive Office Enterprise Information Systems, James Polk
Building, 2521 South Clark Street Arlington, VA 22202.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
10 U.S.C. Subtitle A, General Military Law, Part II, Personnel
(Chapters 31-41, 43, 45, 47-51, 53, 55-61, 63, 65, 67, 69, 71, 73, 75-
77, 79, 80, 87-88) and Part III, Training and education (Chapters 101-
107, 109-112); 10 U.S.C. 7013, Secretary of the Army; 10 U.S.C.
Subtitle B, Army, Part II, Personnel (Chapters 711, 713, 715, 719, 721,
723, 725, 729, 733, 735, 737, 741, 743, 745, 749) and Part III,
Training (Chapters 751, 753, 757); 10 U.S.C. Subtitle E, Reserve
Components, Part II, Personnel Generally (Chapters 1201-1225), Part
III, Promotion and Retention of Officers on the Reserve Active Status
List, (Chapters 1401-1411), and Part IV, Training for Reserve
Components and Educational Assistance Programs (Chapters 1601-1611); 18
U.S.C. 3771, Crime victims' rights; 37 U.S.C., Pay and Allowances Of
the Uniformed Services; Department of Defense Directive (DoDD) 1030.01,
Victim and Witness Assistance; DoDD 1200.7, Screening the Ready
Reserve;
[[Page 34375]]
DoDD 1300.22, Mortuary Affairs Policy; Department of Defense
Instruction (DoDI) 1235.12, Accessing the Reserve Components (RC); DoDI
1300.15, Military Funeral Support; DoDI 1300.18, Department of Defense
(DoD) Personnel Casualty Matters, Policies, and Procedures; DoDI
1300.19, DoD Joint Officer Management (JOM) Program; DoDI 1304.30,
Enlisted Personnel Management Plan (EPMP) Procedures; DoDI 1310.01,
Rank and Seniority of Commissioned Officers; DoDI 1320.04, Military
Officer Actions Requiring Presidential, Secretary of Defense, Or Under
Secretary of Defense for Personnel and Readiness Approval or Senate
Confirmation; DoDI 1320.14, Commissioned Officer Promotion Program
Procedures; DoDI 1332.18, Disability Evaluation System (DES); DoDI
1332.35, Transition Assistance Program (TAP) for Military Personnel;
DoDI 1336.05, Automated Extract of Active Duty Military Personnel
Records; DoDI 1336.08, Military Human Resource Records Life Cycle
Management; DoD 1352.01, Management of Regular and Reserve Retired
Military Members; DoD 7000.14-R, Department of Defense Financial
Management Regulation (DoD FMR); DoDI 7730.54, Reserve Components
Common Personnel Data System (RCCPDS); Army Regulation (AR) 37-104-4,
Military Pay and Allowances Policy; AR 55-46, Travel Overseas; AR 55-
355, Military Traffic Management Regulation; AR 135-133, Ready Reserve
Screening, Qualification Records System, and Change of Address
Reporting; AR 135-155, Promotion of Commissioned Officers and Warrant
Officers Other Than General Officers; AR 140-1, Mission, Organization,
and Training; AR-140-9, Entry on Active Duty or Active Duty for
Training (ROTC Officers); AR 140-10, Assignments, Attachments, Details,
and Transfers; AR 140-50, Officer Candidate School, Army Reserve; AR
140-111, U.S. Army Reserve Reenlistment Program; AR 140-145, Individual
Mobilization Augmentation Program; AR 600-8, Military Human Resources
Management; AR 600-8-6, Personnel Accounting and Strength Reporting; AR
600-8-7, Retirement Services Program; AR 600-8-10; Leaves and Passes;
AR 600-8-14, Identification Cards for Members of the Uniformed
Services, their Family Members and Other Eligible Personnel; AR 600-8-
19, Enlisted Promotions and Reductions; AR 600-8-22, Military Awards;
AR 600-8-24, Officer Transfers and Discharges; AR 600-8-29, Officer
Promotions; AR 600-37, Unfavorable Information; AR 600-43,
Conscientious Objection; AR 600-81, Soldier for Life--Transition
Assistance Program; AR 600-85, The Army Substance Abuse Program; AR
600-101, Personnel Processing (In-, Out-, Soldier Readiness, and
Deployment Cycle); AR 600-8-104, Army Military Human Resource Records
Management; AR 600-8-111, Wartime Replacement Operations; AR 601-10,
Management and recall to Active Duty of retired Soldiers of the Army in
Support of Mobilization and Peacetime Operations; AR 601-100,
Appointment of Commissioned and Warrant Officers in the Regular Army;
AR 601-210, Regular Army and Reserve Components Enlistment Program; AR
601-280, Army Retention Program; AR 608-18, The Family Advocacy
Program; AR 608-75, Exceptional Family Member Program; AR 614-30,
Overseas Service; AR 614-100, Officer Assignment Policies, Details, and
Transfers; AR 614-200, Enlisted Assignments and Utilization Management;
AR 621-5, Army Continuing Education System; AR 623-3, Evaluation
Reporting System; AR 630-10, Absent Without Leave, Desertion, and
Administration of Personnel Involved in Court Proceedings; AR 635-40,
Disability Evaluation for Retention, Retirement, or Separation; AR 635-
200, Active Duty Enlisted Separations; AR 638-2, Army Mortuary Affairs
Program; AR 638-8, Army Casualty Program; AR 640-30, Official Army
Photographs; AR 930-4, Army Emergency Relief; and Executive Order 9397
(SSN).
PURPOSE(S) OF THE SYSTEM:
The APS provides human resources capabilities in support of
peacetime and wartime readiness requirements for the Army. The records
in APS are created and maintained to manage the Soldier's career,
administer benefits, historically document military service, and to
safeguard the Soldier's rights while in service of the nation. Army
leaders and commanders rely on APS information to make recommendations
and document decisions pertaining to advancements, job classification,
retention, assignments, recognition, disciplinary actions, and other
personnel actions. The Army Human Resources Command and Army personnel
offices at all echelons of command use the information in this system
of records to manage all aspects of an individual's Army career to
include: Accession, retention, job classification, benefits, duty
assignments, deployments, career progression, performance evaluations,
military training, separation or retirement, and military awards and
decorations. Further, with implementation of the Military Pay
Transition, APS will include management of Soldier's pay entitlements,
allowances, and recording of indebtedness to the Federal government.
The Army will leverage the capabilities of the Integrated Personnel
and Pay System-Army (IPPS-A) to perform most automated personnel
functions. As the Army's enterprise information technology system for
human resource management, IPPS-A will be the primary repository for
APS data. IPPS-A provides a platform to streamline human resource
business processes, assess manpower trends, administer readiness
functions, and perform longitudinal statistical analyses necessary for
force management. When fully implemented, IPPS-A will provide a secure,
web-based integrated personnel and pay system to support the Army's
peacetime and wartime readiness requirements.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
All members of the United States Army to include: Active Army,
National Guard, Reserve, Military Technicians (Title 5 and Title 32),
U.S. Military Academy Cadets, and Army Reserve Officers' Training Corps
contracted cadets, Officer Candidates, and Enlisted basic trainees; all
former members of the United States Army who were separated by
discharge, retirement, death, or other termination of military status.
CATEGORIES OF RECORDS IN THE SYSTEM:
Personally identifying data to include: Full name and other names
used; Social Security Number (SSN) or individual tax payer
identification number (ITIN); DoD Identification (DoD ID) number;
gender; date and place of birth; race and ethnic origin; height,
weight, eye color; blood type; official and identification photographs;
government issued passport number; driver's license number; and Army
Knowledge Online (AKO) login;
Other personal data to include: Marital status; citizenship and
immigration status; religious preference; home and mobile telephone
number; home and mailing address; state of permanent residence;
personal email address; languages spoken; emergency contact
information; and survivor beneficiary information (amounts of coverage;
dates of beginning and ending eligibility);
Dependent family member data to include: Family members' full name
and other names used; SSN or ITIN; DoD ID number; gender; date and
place of birth; marital status; citizenship and immigration status;
dependent
[[Page 34376]]
eligibility and enrollment forms; government issued passport number;
home, mobile and work telephone number; and home and work address. For
spouses who are members of the uniformed services, military personnel
data to include: Service, rank/grade; organization and unit of
assignment; personnel category code; assignment preferences and duty
status;
Duty and employment data to include: Pay grade and rank; military
occupational specialty and skill qualification identifier; official
duty title; security clearance level and investigation type; unit of
assignment; duty phone number and address; military or civilian
supervisor's name and contact information; official and AKO email
addresses. Civil service occupational series, civilian pay plan, and
grade for Military Technicians;
Military personnel data to include: Performance reports; promotion
selection data; officer commissioning and appointment documents;
warrant officer appointments; enlisted accession and reenlistment
documents; job classification documentation; aptitude test results;
skill and special qualifications; military service computation dates;
duty assignment history and projections; duty command of assignment;
effective date of duty assignment; deployment information; expiration
of term of service; retirement and separation documentation; field/
application for active duty; Guard and Reserve activations and
retirement points; discharge and separation reviews; application for
correction of military records; personnel and medical board
determinations; background investigation data; moral and personnel
waivers; special duty applications; enlistment bonus contracts;
language/foreign language qualifications; benefits eligibility and
enrollments; awards and decorations; adverse actions and misconduct
determinations; Uniform Code of Military Justice (UCMJ) actions
summarizing court martial; conscientious objector reports; Absent
Without Leave (AWOL) and deserter reports; and other related personnel
orders and military service information.
Education data to include: Civilian education information
pertaining to education level, transcripts, professional
certifications, and licenses. Military education information pertaining
to courses attended, attendance dates and completion status, and
special recognitions;
Medical readiness data to include: Casualty incident reports;
physical health assessment data; physical profile qualification and
limitations; physical fitness testing results; disability
determinations; substance abuse referrals; and behavioral health
profiles.
Pay and compensation data to include: Earnings and allowances;
special pay and bonuses; travel authorizations and vouchers; payroll
deductions; allotments; garnishments; indebtedness and tax levy
documentation; savings bond information; Thrift Savings Plan (TSP)
enrollment; payroll computations, payroll balances and history; direct
deposit information (financial institution name, routing number,
account number); leave requests and balances; and substantiating
documents that establish, support, reduce, or cancel entitlements.
RECORD SOURCE CATEGORIES:
The individual; supervisors and commanders; third parties when
information furnished relates to the individual's military service; the
individual's Official Military Personnel File, military medical
records, and other official Army records. Personnel, pay, and benefit
data is also received from records maintained by DoD and Uniformed
Service agencies to include: The Defense Manpower Data Center, Defense
Finance and Accounting Service, Defense Health Agency, and Defense POW/
MIA Accounting Agency. Information may also be provided by education
and financial institutions, law enforcement agencies, the American Red
Cross, the Office of Personnel Management, Department of Veteran
Affairs, Department of Homeland Security, Department of Treasury, and
other Federal, state and local agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
Section 552a(b) of the Privacy Act of 1974, as amended, the records
contained in this system may specifically be disclosed outside the DoD
as a routine use pursuant to 5 U.S.C. Section 552a(b)(3) as follows:
a. To the Office of the President of the United States of America
for the purpose of exchanging required information relating to White
House Fellows, regular Army promotions, aides, and related support
functions staffed by Army members.
b. To officials and employees of the Office of the Sergeant at Arms
of the United States House of Representatives for the purpose of the
performance of their official duties related to the verification of the
active duty military service of Members of Congress. Access is limited
to those portions of the member's record required to verify time in
service.
c. To the Department of State for the purpose of documenting
persona non grata status, attach[eacute] assignments, and related
administration of personnel assigned and performing duty with the
Department of State.
d. To the Bureau of Citizenship and Immigration Services,
Department of Homeland Security, for the purposes of making alien
admission and naturalization inquiries; and facilitating the
verification of individuals who may be eligible for expedited
naturalization (Pub. L. 108-136, Section 1701, and E.O. 13269,
Expedited Naturalization).
e. To the Social Security Administration for the purpose of
substantiating applicant's credit for social security compensation, to
report earned wages by members for the Federal Insurance Contribution
Act (FICA), accounting or tax audits, and death notices.
f. To the Department of Treasury for the purpose of providing
information on check issues and electronic funds transfers.
g. To the Department of Treasury, Bureau of the Fiscal Service for
the purpose of facilitating distribution of pay for personnel in
trainee status using EZpay and to provide deployed personnel with the
option to utilize EagleCash.
h. To the Internal Revenue Service for the purpose of reporting
taxable earnings and taxes withheld, accounting, and tax audits, and to
compute or resolve tax liability or tax levies.
i. To the National Finance Center, Office of Thrift Savings Plan
(TSP), for the purpose of starting, changing, or stopping of
contributions to the individual's TSP as well as how the individual
wants the investments to be made in the various TSP Funds.
j. To State Agencies for the purpose of supporting State Veteran
Affairs activities.
k. To the Social Security Administration, Office of Disability and
Insurance Security Programs, for the purpose of expediting disability
processing of wounded military service members and veterans.
l. To the Department of Labor for the purpose of determinining
eligibility for unemployment compensation for former Service members
who have applied for unemployment through state or territory government
benefit offices.
m. To officials and employees of the Department of Health and Human
Services for the purpose of the performance of their official duties
related to eligibility, notification, and
[[Page 34377]]
assistance in obtaining benefits for which members, former members, or
retirees may be eligible.
n. To the Selective Service System for the purpose of facilitating
compliance of members and former members of the Armed Forces, both
active and reserve, with the provisions of the Selective Service
registration regulations (50 U.S.C. Chapter 49).
o. To the American Red Cross for the purpose of providing emergency
notification and financial relief to members of the Armed Forces,
retirees, family members or survivors.
p. To military relief societies (Army Emergency Relief, Navy-Marine
Corps Relief Society, Air Force Aid Society, and Coast Guard Mutual
Assistance, Inc.) for the purpose of providing financial assistance and
other relief-related services to military personnel and their
dependents.
q. To consumer reporting agencies for the purpose of disclosures
pursuant to 5 U.S.C. 552a(b)(12) as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act
of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to
aid in the collection of outstanding debts owed to the Federal
government, typically to provide an incentive for debtors to repay
delinquent Federal government debts by making these debts part of their
credit records. Disclosure is limited to information necessary to
establish the identity of the individual, including name, address, and
taxpayer identification number (Social Security Number); the amount,
status, and history of the claim; and the agency or program under which
the claim arose for the sole purpose of allowing the consumer reporting
agency to prepare a commercial credit report.
r. To federal and state licensing authorities and civilian
certification boards, committees and/or ecclesiastical endorsing
organizations for the purposes of professional credentialing (licensing
and certification) of lawyers, chaplains, health professionals, and
other certifications identified by the Department of Defense.
s. To Federal agencies, their contractors and grantees, and to
private organizations, such as the National Academy of Sciences, for
the purposes of conducting personnel and/or health-related research in
the interest of the Federal government and the public. When not
considered mandatory, the names and other identifying data will be
eliminated from records used for such research studies.
t. To the widow or widower, dependent, or next-of-kin of deceased
members for the purpose of settling the affairs of the deceased member.
The individuals will have to verify relationship by providing a birth
certificate, marriage license, death certificate, or court document as
requested/required to prove identity.
u. To contractors, grantees, experts, consultants, students, and
others performing or working on a contract, service, grant, cooperative
agreement, or other assignment for the federal government when
necessary to accomplish an agency function related to this system of
records.
v. To designated officers and employees of Federal, State, local,
territorial or tribal, international, or foreign agencies maintaining
civil, criminal, enforcement, or other pertinent information, such as
current licenses, if necessary to obtain information relevant and
necessary to a DoD Component decision concerning the hiring or
retention of an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant, or other
benefit.
w. To designated officers and employees of Federal, State, local,
territorial, tribal, international, or foreign agencies in connection
with the hiring or retention of an employee, the conduct of a
suitability or security investigation, the letting of a contract, or
the issuance of a license, grant or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter and the Department deems
appropriate.
x. To contractors whose employees require suitability
determinations, security clearances, and/or access to classified
national security information, for the purpose of ensuring that the
employer is appropriately informed about information that relates to
and/or may impact a particular employee or employee applicant's
suitability or eligibility to be granted a security clearance and/or
access to classified national security information.
y. To a former DoD employee for the purpose of responding to an
official inquiry by a Federal, State, local, territorial or tribal
entity or professional licensing authority, in accordance with
applicable DoD regulations; or for the purpose of facilitating
communications with a former employee that may be necessary for
personnel-related or other official purposes where the DoD requires
information and/or consultation assistance from the former employee
regarding a matter within that person's former area of responsibility.
z. To foreign or international law enforcement, security, or
investigatory authorities to comply with requirements imposed by, or to
claim rights conferred in, international agreements and arrangements,
including those regulating the stationing and status in foreign
countries of DoD military and civilian personnel.
aa. To State and local taxing authorities with which the Secretary
of the Treasury has entered into agreements under 5 U.S.C. 5516, 5517,
or 5520 and only to those state and local taxing authorities for which
an employee or military member is or was subject to tax, regardless of
whether tax is or was withheld. The information to be disclosed is
information normally contained in Internal Revenue Service (IRS) Form
W-2.
bb. To any person, organization or governmental entity (e.g., local
governments, first responders, American Red Cross, etc.), in order to
notify them of or respond to a serious and imminent terrorist or
homeland security threat or natural or manmade disaster as is necessary
and relevant for the purpose of guarding against or responding to such
threat or disaster.
cc. To such recipients and under such circumstances and procedures
as are mandated by Federal statute or treaty.
dd. To the appropriate Federal, State, local, territorial, tribal,
foreign, or international law enforcement authority or other
appropriate entity where a record, either alone or in conjunction with
other information, indicates a violation or potential violation of law,
whether criminal, civil, or regulatory in nature.
ee. To any component of the Department of Justice for the purpose
of representing the DoD, or its components, officers, employees, or
members in pending or potential litigation to which the record is
pertinent.
ff. In an appropriate proceeding before a court, grand jury, or
administrative or adjudicative body or official, when the DoD or other
Agency representing the DoD determines that the records are relevant
and necessary to the proceeding; or in an appropriate proceeding before
an administrative or adjudicative body when the adjudicator determines
the records to be relevant to the proceeding.
gg. To the National Archives and Records Administration for the
purpose of records management inspections conducted under the authority
of 44 U.S.C. 2904 and 2906.
hh. To a Member of Congress or staff acting upon the Member's
behalf when the Member or staff requests the information on behalf of,
and at the
[[Page 34378]]
request of, the individual who is the subject of the record.
ii. To appropriate agencies, entities, and persons when (1) the DoD
suspects or has confirmed that there has been a breach of the system of
records; (2) the DoD has determined that as a result of the suspected
or confirmed breach there is a risk of harm to individuals, the DoD
(including its information systems, programs, and operations), the
Federal Government, or national security; and (3) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the DoD's efforts to respond to the suspected
or confirmed breach or to prevent, minimize, or remedy such harm.
jj. To another Federal agency or Federal entity, when the DoD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are maintained in paper and electronic storage media, in
accordance with the safeguards as stated below.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are retrieved primarily by use of the individual's name,
SSN, DoD ID number, and/or date of birth.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
All records in the APS are maintained in accordance with Army
records maintenance and disposition schedules and the requirements of
the National Archives and Records Administration. The retention periods
for information in this system of records varies from temporary to
permanent.
Personnel-type orders are maintained by the Army office of records
for two years, then transferred to the Washington National Records
Center and destroyed after 54 years.
Approved military award case files that are related to wartime and/
or combat activities are treated as permanent and offered to the
National Archives and Records Administration 20 years after the close
of the conflict to which they relate.
Military pay records, due to the Military Pay Transition, the
disposition is pending until the National Archives and Records
Administration has approved the retention and disposition schedule,
treat as permanent. Individuals with pay dates prior to 1 January 2019
should refer to Defense Finance and Accounting Service system of
records notices T7340, Defense Joint Military Pay System-Active
Component and T7344, Defense Joint Military Pay System-Reserve
Component.
Certain items not considered rights and interests records are
maintained in the current filing area until no longer needed, but no
longer than six years. Upon expiration, documents are purged and
destroyed.
Certain items that evidences benefits or significant personnel
actions are filed in the individual's Official Military Personnel
Record for permanent retention (see Army system of records notice
A0600-8-104b AHRC, Official Military Personnel Record).
Records are disposed of according to the provisions of 44 U.S.C.,
Chapter 33, Disposal of Records and DoD Manual 5200.01, Volume 4, DoD
Information Security Program: Controlled Unclassified Information
(CUI).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper and electronic records are protected in accordance with
policies in DoD Manual 5200.01, Volume 4, DoD Information Security
Program: Controlled Unclassified Information (CUI). Electronic records
are also protected in accordance with policies in DoDI 8510.01, DoD
Risk Management Framework (RMF) for DoD Information Technology (IT).
Records are stored in secured buildings, physical access requires
identification and is limited to individuals having an official
requirement for entry. System data are encrypted, and access to data
and data storage is controlled and limited to authorized personnel who
are properly trained, screened, and cleared for need-to-know, and
access is further restricted by requiring use of a Common Access Card
and PIN and/or strong passwords that are changed periodically according
to DoD and Army security policies.
In-depth physical, technical, and administrative controls have been
established to safeguard electronic data. Users are required to
successfully undergo and complete a National Agency Check with
Inquiries along with a credit check. Role-based access to the system is
managed by the HRC access control procedures and policies. All aspects
of privacy, security, configuration, operations, data retention, and
disposal are documented to ensure privacy and security are consistently
enforced and maintained.
RECORDS ACCESS PROCEDURES:
Individuals seeking access to records about them contained in this
system should contact their supporting military personnel division or
address written inquiries to the commander of the organization to which
the service member is assigned as follows:
For information on active duty, retired and non-unit reserve
personnel contact the U.S. Army Human Resources Command, Attn: AHRC-
PDR-H, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.
For information on reserve personnel assigned to Troop Program
Units contact U.S. Army Reserve Command G-1, 4710 Knox Street, Fort
Bragg, NC 28310-5010.
For information on Army National Guard personnel contact the
National Guard Bureau, Army National Guard Readiness Center, 111 South
George Mason Drive, Arlington, VA 22204-1382.
For information on General Officers contact the General Officer
Management Office, Office of the Chief of Staff, Army, 200 Pentagon,
Washington, DC 20310-0200.
For information on discharged and deceased personnel contact the
National Personnel Records Center, 1 Archives Drive, St. Louis, MO
63138-1002.
Individuals should provide the full name, SSN, DoD ID number or
service identification number if applicable, current address, telephone
number, and signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
CONTESTING RECORD PROCEDURES:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in 32 CFR part
310 or may be obtained from the system manager.
NOTIFICATION PROCEDURES:
Individuals seeking access to records about them contained in this
system
[[Page 34379]]
should contact their supporting military personnel division or address
written inquiries to the commander of the organization to which the
service member is assigned as follows:
For information on active duty, retired and non-unit reserve
personnel, contact the U.S. Army Human Resources Command, Attn: AHRC-
PDR-H, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.
For information on reserve personnel assigned to Troop Program
Units contact U.S. Army Reserve Command G-1, 4710 Knox Street, Fort
Bragg, NC 28310-5010.
For information on Army National Guard personnel contact the
National Guard Bureau, Army National Guard Readiness Center, 111 South
George Mason Drive, Arlington, VA 22204-1382.
For information on General Officers contact the General Officer
Management Office, Office of the Chief of Staff, Army, 200 Pentagon,
Washington, DC 20310-0200.
For information on discharged and deceased personnel contact the
National Personnel Records Center, 1 Archives Drive, St. Louis, MO
63138-1002. Individuals should provide the full name, SSN, DoD ID
number or service identification number if applicable, current address,
telephone number, and signature.
In addition, the requester must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed within the United States, its territories, possessions,
or commonwealths: ``I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature).''
If executed outside the United States: ``I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature).''
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
July 30, 2013, 78 FR 45914; January 6, 2004, 69 FR 790; December 8,
2000, 65 FR 77002; December 19, 1997, 62 FR 66606; February 22, 1993,
58 FR 10166.
[FR Doc. 2019-15242 Filed 7-17-19; 8:45 am]
BILLING CODE 5001-06-P
