Forms of Identification, 18731-18736 [2019-08991]

Agencies

• Postal Service

[Federal Register Volume 84, Number 85 (Thursday, May 2, 2019)]
[Rules and Regulations]
[Pages 18731-18736]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-08991]


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POSTAL SERVICE

39 CFR Part 111


Forms of Identification

AGENCY: Postal ServiceTM.

ACTION: Final rule.

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SUMMARY: The Postal Service is amending Mailing Standards of the United 
States Postal Service, Domestic Mail Manual (DMM[supreg]) for clarity 
and consistency in the standards regarding forms of identification.

DATES: Effective: June 23, 2019.

FOR FURTHER INFORMATION CONTACT: Karen Key at (202) 268-7492, Catherine 
Knox at (202) 268-5636, or Garry Rodriguez at (202) 268-7281.

SUPPLEMENTARY INFORMATION: The Postal Service published a notice of 
proposed rulemaking on March 1, 2019, (84 FR 7005-7010) to amend the 
DMM in various sections for clarity and consistency in the standards 
regarding forms of identification.
    The Postal Service received 4 formal responses to the proposed 
rule. Two responses were in agreement with the revisions to provide 
clarity and consistency regarding forms of identification.
    Two responses questioned the proposal to eliminate university 
identification cards as a form of acceptable photo identification.
    Response: The Postal Service has reconsidered its position and will 
allow U.S. university identification cards as a form of acceptable 
photo identification for certain retail products and services. 
Additions to the Proposed Rule are included below in section 608.10.3 
and Exhibit 608.10.3.
    As discussed in the Proposed Rule, the Postal Service is adding a 
new section 608.10.0, Forms of Identification. This new section will 
act as the primary source for consistent standards on forms of 
acceptable and unacceptable identification. DMM section 608.10.0 will 
include subsections that: (1) Provide a table of the products and 
services that require forms of acceptable identification and the number 
of forms (primary and secondary) required, (2) provide a description of 
``primary'' forms of acceptable identification and include a table of 
which ``primary'' forms are acceptable for each product and service, 
(3) provide a description of ``secondary'' forms of acceptable 
identification, and (4) provide examples of forms of unacceptable 
identification.
    Changes to the ``primary'' forms of acceptable identification will 
also specify that some forms of foreign identification are accepted, 
including for establishing Post Office Box service.
    The Postal Service is also amending the applicable product and 
service sections to point to new section 608.10.0. This will remove 
inconsistent and redundant text from the DMM. This includes amending 
current section 507.2.1.4a to expressly require a ``primary'' form of 
acceptable identification under 608.10.3 when presenting Form 3575, 
Mail Forwarding Change of Address Order, at a Post Office. Other than 
requiring a ``primary'' form of acceptable identification when Form 
3575 is presented at a Post Office, the filing methods for a change-of-
address will remain the same (i.e., mail, presenting at a Post Office, 
or using internet Change of Address (ICOA) at https://moversguide.usps.com). The Postal Service will also update Form 3575 to 
reflect this requirement.
    In addition, the Postal Service will update Mailing Standards of 
the United States Postal Service, International Mail Manual 
(IMM[supreg]) and Publication 52, Hazardous, Restricted, and Perishable 
Mail, under separate cover.
    We believe these revisions will ensure clarity and consistency 
enabling the Postal Service to provide a superb customer experience 
from sender to receiver.
    The Postal Service adopts the following changes to Mailing 
Standards of the United States Postal Service, Domestic Mail Manual 
(DMM),

[[Page 18732]]

incorporated by reference in the Code of Federal Regulations. See 39 
CFR 111.1.
    Accordingly, 39 CFR part 111 is amended as follows:

List of Subjects in 39 CFR Part 111

    Administrative practice and procedure, Postal Service.

PART 111--[AMENDED]

0
1. The authority citation for 39 CFR part 111 continues to read as 
follows:

    Authority:  5 U.S.C. 552(a); 13 U.S.C. 301-307; 18 U.S.C. 1692-
1737; 39 U.S.C. 101, 401, 403, 404, 414, 416, 3001-3011, 3201-3219, 
3403-3406, 3621, 3622, 3626, 3632, 3633, and 5001.


0
2. Revise the Mailing Standards of the United States Postal Service, 
Domestic Mail Manual (DMM) as follows:

Mailing Standards of the United States Postal Service, Domestic Mail 
Manual (DMM)

* * * * *

500 Additional Mailing Services

503 Extra Services

* * * * *

8.0 USPS Signature Services

8.1 Basic Standards

8.1.1 Description

    * * * USPS Signature Services are available as follows:
* * * * *
    [Revise the second sentence in the introductory text of item c to 
read as follows:]
    c. * * * Prior to delivery, the recipient must provide a primary 
form of acceptable identification under 608.10.3. * * *
* * * * *

9.0 Collect on Delivery (COD)

9.1 Basic Standards

9.1.1 Description

    [Revise the fourth sentence in 9.1.1 to read as follows:]
    * * * The recipient has the option to pay the COD charges (with a 
single form of payment) by cash, or a personal check or money order 
made payable to the mailer (accepted by the USPS employee upon the 
recipient's presentation of a primary form of acceptable identification 
under 608.10.3). * * *
* * * * *

505 Return Services

1.0 Business Reply Mail (BRM)

* * * * *

1.2 Permits

* * * * *

1.2.2 Application Process

    [Revise the text of 1.2.2 by adding a new second sentence to read 
as follows:]
    * * * Customers must provide a primary and secondary form of 
acceptable identification under 608.10.0 with the completed Form 3615. 
* * *
* * * * *

3.0 Merchandise Return Service (MRS)

* * * * *

3.2 Basic Standards

* * * * *

3.2.6 Application Process

    [Revise the text of 3.2.6 by adding a new second sentence to read 
as follows:]
    * * * Customers must provide a primary and secondary form of 
acceptable identification under 608.10.0 with the completed Form 3615. 
* * *
* * * * *

4.0 Parcel Return Service

* * * * *

4.2 Basic Standards

* * * * *

4.2.5 Approval

    The manager, Business Mailer Support reviews each request and 
proceeds as follows:
    [Revise the text of item a to read as follows:]
    a. If the applicant meets the criteria, the manager, Business 
Mailer Support approves the letter of request and sends an 
authorization letter outlining the terms and conditions for the 
program. PRS permit holders must submit the authorization letter and 
Form 3801, Standing Delivery Order, to each applicable facility. A 
primary form of acceptable identification under 608.10.3 is required 
before each pickup.
* * * * *

507 Mailer Services

* * * * *

2.0 Forwarding

2.1 Change-of-Address Order

* * * * *

2.1.4 Methods of Filing

    Customers may use one of the following methods to file a change-of-
address with the Post Office:
    [Revise the text of item a to read as follows:]
    a. Mail or present Form 3575 to any Post Office, or as otherwise 
directed by the Postal Service. A customer must provide a primary form 
of acceptable identification under 608.10.3 when Form 3575 is presented 
at the Post Office.
* * * * *

3.0 Hold for Pickup

* * * * *

3.2 Basic Information

3.2.1 Description

    [Revise the text of 3.2.1 by adding a new second sentence to read 
as follows:]
    * * * The addressee or designee must provide a primary form of 
acceptable identification under 608.10.3. * * *
* * * * *

508 Recipient Services

1.0 Recipient Options

1.1 Basic Recipient Concerns

* * * * *

1.1.5 Addressee Identification

    [Revise the text of 1.1.5 to read as follows:]
    If a person claiming to be the addressee of certain mail is unknown 
to the delivery employee, the mail may be withheld pending presentation 
of a primary form of acceptable identification of the claimant under 
608.10.3 or suitable under 508.6 for general delivery.
* * * * *

1.1.7 Priority Mail Express and Accountable Mail

    The following conditions also apply to the delivery of Priority 
Mail Express, Registered Mail, Certified Mail, mail insured for more 
than $500.00, Adult Signature, or COD, as well as mail for which a 
return receipt is requested or the sender has specified restricted 
delivery.
* * * * *
    [Revise the text of item c to read as follows:]
    c. A primary form of acceptable identification under 608.10.3 may 
be required of the recipient before delivery of the mailpiece.
* * * * *

1.1.8 Additional Delivery Standards for Restricted Delivery

    [Revise the introductory text of 1.1.8 to read as follows:]
    In addition to the standards described under 1.1.7, mail marked 
``Restricted Delivery'' is delivered only to the addressee or to the 
person authorized in writing as the addressee's agent (the USPS may 
require a primary form of acceptable identification under 608.10.3 from 
the addressee (or agent) to receive

[[Page 18733]]

the mail) and under the following conditions:
* * * * *

1.8 Commercial Mail Receiving Agencies

1.8.1 Procedures

    The procedures for establishing a commercial mail receiving agency 
(CMRA) are as follows:
* * * * *
    [Revise the text of item b to read as follows:]
    b. Each CMRA must register with the Post Office responsible for 
delivery. Any person who establishes, owns, or manages a CMRA must 
provide Form 1583-A, Application to Act as a Commercial Mail Receiving 
Agency, to the postmaster (or designee) responsible for the delivery 
address. The CMRA owner or manager must complete all entries and sign 
the Form 1583-A. The CMRA owner or manager must provide a primary and 
secondary form of acceptable identification under 608.10.0. It must 
contain sufficient information to confirm that the applicant is who he 
or she claims to be and is traceable to the bearer. The postmaster (or 
designee) may retain a photocopy of the acceptable identification for 
verification purposes and must list and record sufficient information 
to identify the two types of acceptable identification on Form 1583-A 
(block 10). Furnishing false information on the application or refusing 
to give required information is reason for denying the application. 
When any information required on Form 1583-A changes, the CMRA owner or 
manager must file a revised application (write ``revised'' on the form) 
with the postmaster.
* * * * *

1.8.2 Delivery to CMRA

    Procedures for delivery to a CMRA are as follows:
    [Revise the text of item a to read as follows:]
    a. Mail delivery to a CMRA requires that the CMRA owner or manager 
and each addressee complete and sign Form 1583, Application for 
Delivery of Mail Through Agent. Spouses may complete and sign one Form 
1583. Each spouse must provide a primary and secondary form of 
acceptable identification under 608.10.0. If any information that is 
required on Form 1583 is different for either spouse it must be entered 
in the appropriate box. A parent or guardian may receive delivery of a 
minor's mail by listing the name(s) of each minor on Form 1583 (block 
12). The CMRA owner or manager, authorized employee, or a notary public 
must witness the signature of the addressee. The addressee must 
complete all entries on Form 1583. The CMRA owner or manager must 
verify the documentation to confirm that the addressee resides or 
conducts business at the permanent address shown on Form 1583. The 
address is verified if there is no discrepancy between information on 
the application and the identification presented. If the information on 
the application does not match the identification, the applicant must 
substantiate to the CMRA that the applicant resides or conducts 
business at the address shown. A document from a governmental entity or 
recognized financial institution or a utility bill with the applicant's 
name and current permanent address may be used for such purpose. If the 
applicant is unable to substantiate the address, the CMRA must deny the 
application. Furnishing false information on the application or 
refusing to give required information is reason for withholding the 
addressee's mail from delivery to the agent and returning it to the 
sender. When any information required on Form 1583 changes, the 
addressee must file a revised application (write ``revised'' on the 
form) with the CMRA. The addressee must provide a primary and secondary 
form of acceptable identification under 608.10.0. It must contain 
sufficient information to confirm that the applicant is who he or she 
claims to be and is traceable to the bearer. The CMRA owner or manager 
may retain a photocopy of the identification for verification purposes. 
The CMRA owner or manager must list and record sufficient information 
to identify the primary and secondary forms of acceptable 
identification on Form 1583 (block 8) and write the complete CMRA 
delivery address used to deliver mail to the addressee on Form 1583 
(block 3).
* * * * *

4.0 Post Office Box Service

* * * * *

4.2 Service

4.2.1 Application

    [Revise the second sentence in the introductory text of 4.2.1 to 
read as follows:]
    * * * When the application is presented, the applicants (including 
both spouses or any other individual listed except for minors) each 
must present two items of valid, current identification; one a primary 
form of acceptable identification under 608.10.3, and the other a 
secondary form of acceptable identification under 608.10.4 that must 
contain sufficient information to confirm the applicant's identity and 
be traceable to the bearer. * * *
    a. In all cases:
* * * * *
    [Delete item a5 in its entirety.]
* * * * *

5.0 Caller Service

* * * * *

5.3 Service

5.3.1 Application

    [Revise the text of 5.3.1 to read as follows:]
    To reserve a caller number for future use or to apply for caller 
service, the applicant must complete all relevant spaces on Form 1093-
C, Application for Post Office Caller Service, and submit it to any 
postal facility that provides retail service. The facility need not be 
the one where destination caller service is desired. An incomplete or 
falsified application is sufficient reason to deny or discontinue 
service. An application is not considered approved until the USPS 
verifies the applicant's identity. Primary and secondary forms of 
acceptable identification can be found under 608.10.0.
* * * * *

5.8 Accelerated Reply Mail (ARM)

* * * * *

5.8.8 Mailer Compliance

    [Revise the second sentence of 5.8.8 to read as follows:]
    * * * Besides completing Form 1093-C, an applicant for ARM must 
also complete Form 8061 and submit both forms to the facility where ARM 
service is desired.

5.8.9 USPS Actions

    [Revise the text of 5.8.9 to read as follows:]
    ARM service is not provided until the USPS verifies the applicant's 
primary and secondary forms of acceptable identification under 
608.10.0, and service availability at the requested facility, and makes 
scheme preparations.
* * * * *

7.0 Premium Forwarding Services

* * * * *

7.2 Premium Forwarding Service Residential

* * * * *

[[Page 18734]]

7.2.4 Use

    Participation in PFS-Residential is subject to the following 
additional standards:
    [Revise item a by adding a new last sentence to read as follows:]
    a. * * * Customers must provide a primary and secondary form of 
acceptable identification under 608.10.0 with the completed Form 8176.
* * * * *

8.0 Firm Holdout

* * * * *

8.2 Obtaining and Using Service

    [Revise the text of 8.2 by adding a new third sentence to read as 
follows:]
    * * * Each employee or authorized agent is required to provide a 
primary form of acceptable identification under 608.10.3. * * *
* * * * *

509 Other Services

* * * * *

3.0 Money Orders

* * * * *

3.2.2 Purchase Restrictions

    A postal customer may buy multiple money orders at the same time, 
in the same or differing amounts, subject to these restrictions:
* * * * *
    [Revise the text of item b to read as follows:]
    b. Any customer whose daily total of purchased money orders is 
$3,000 or more, regardless of the number of visits made by the customer 
to one or more postal facilities, must complete Form 8105-A, Funds 
Transaction Report (FTR), and show a primary form of acceptable 
identification under 608.10.3.
* * * * *

3.3 Cashing Money Orders

* * * * *

3.3.2 Redemption

    [Revise the third sentence of 3.3.2 to read as follows:]
    * * * Any customer whose daily total of cashed money orders exceeds 
$10,000.00, irrespective of the number of Post Offices visited to cash 
the money orders, must also complete Form 8105-A, Funds Transaction 
Report (FTR), and show a primary form of acceptable identification 
under 608.10.3.

3.3.3 Identification

    [Revise the first sentence of 3.3.3 to read as follows:]
    When presenting a money order for payment, the customer seeking 
payment must sign in the presence of a USPS employee; a primary form of 
acceptable identification under 608.10.3 can be required. * * *
* * * * *

600 Basic Standards for All Mailing Services

* * * * *

604 Postage Payment Methods and Refunds

* * * * *

3.0 Precanceled Stamps

* * * * *

3.2 Permit to Use Precanceled Stamps

3.2.1 Authorization to Use Precanceled Stamps

    [Revise the text of 3.2.1 by adding a new second sentence to read 
as follows:]
    * * * Customers must provide a primary and secondary form of 
acceptable identification under 608.10.0 with the completed Form 3615. 
* * *
* * * * *

5.0 Permit Imprint (Indicia)

5.1 General Standards

* * * * *

5.1.4 Permit and Application Information

    [Revise the text of 5.1.4 by adding a new second sentence to read 
as follows:]
    * * * Customers must provide a primary and secondary form of 
acceptable identification under 608.10.0 with the completed Form 3615. 
* * *
* * * * *

9.0 Exchanges and Refunds

9.1 Stamp Exchanges

* * * * *

9.1.4 Purchase Error

    [Revise the last sentence of 9.1.4 to read as follows:]
    * * * A customer exchanging $250 or more of such stock must provide 
a primary form of acceptable identification under 608.10.3, and must 
present the stock for exchange to the postal unit from which his or her 
mail is delivered.
* * * * *

608 Postal Information and Resources

* * * * *
    [Add new section 608.10, Forms of Identification, to read as 
follows:]

608.10 Forms of Identification

10.1 General

    This section describes the products and services that require forms 
of acceptable identification, the number of forms of acceptable 
identification (primary and secondary), the acceptable forms of primary 
and secondary identification, and forms of unacceptable identification 
as follows:
    a. Section 10.2 provides a table of the products and services that 
require forms of acceptable identification and the number of forms 
(primary and secondary) required.
    b. Section 10.3 provides a description of primary forms of 
acceptable identification and a table of which forms are acceptable for 
each product and service.
    c. Section 10.4 provides a description of secondary forms of 
acceptable identification.
    d. Section 10.5 provides examples of forms of unacceptable 
identification.

10.2 Products and Services Requiring Forms of Acceptable Identification

    Certain products and services may require forms of acceptable 
identification in the application process, and/or receipt of an item. 
When identification is required, the identification presented must be 
current. Exhibit 10.2 provides a list of the products and services 
requiring forms of identification and the number of required forms of 
acceptable identification (primary and secondary).

    Exhibit 10.2--Products and Services Requiring Forms of Acceptable
                             Identification
------------------------------------------------------------------------
           Products/services               Primary ID      Secondary ID
------------------------------------------------------------------------
Caller Service........................         [check]          [check]
Certified Mail Services...............         [check]
Change-of-Address (COA)...............         [check]
Collect on Delivery (COD).............         [check]
Commercial Mail Receiving Agency......         [check]          [check]
Firm Holdout..........................         [check]

[[Page 18735]]

 
Hold For Pickup.......................         [check]
Hold Mail.............................         [check]
Insurance Services....................         [check]
Money Order...........................         [check]
Parcel Return Service.................         [check]
P.O. Box..............................         [check]          [check]
Premium Forwarding Service............         [check]          [check]
Priority Mail Express.................         [check]
Registered Mail Services..............         [check]
Sure Money (DineroSeguro).............         [check]
USPS Signature Services...............         [check]
------------------------------------------------------------------------

10.3 Primary Forms of Acceptable Photo Identification

    This section provides a description of the acceptable primary forms 
of photo identification which must include a clear photograph of the 
individual bearer. Exhibit 10.3 provides a table of the products and 
services that require a valid primary form of identification and which 
forms are acceptable for that product or service.
    a. U.S. Government I.D.--U.S. Government I.D. may be federal, 
state, or tribal issued. A customer may use a state-issued driver's 
license or non-driver's identification card, U.S. Armed Forces card or 
Uniformed Service ID card, U.S. permanent resident or other 
identification card issued by U.S. Citizenship and Immigration 
Services, U.S. certificate of citizenship or naturalization, or an 
identification card issued by a federally or state recognized tribal 
nation (tribal identification card), as forms of acceptable photo 
identification.
    b. Passport--A customer may use a U.S. passport, U.S. passport 
card, or foreign passport as forms of acceptable photo identification.
    c. Matricula Consular (Mexico)--A customer may use a Matricula 
Consular card as a form of acceptable photo identification. A Matricula 
Consular card is an identification card issued by the Government of 
Mexico through its consulate offices to Mexican nationals residing 
outside of Mexico.
    d. NEXUS (Canada)--A customer may use a NEXUS card as a form of 
acceptable photo identification. A NEXUS card used as a form of 
identification for money orders must contain an identification number. 
NEXUS is a joint Canada Border Services Agency and U.S. Customs and 
Border Protection operated trusted traveler and expedited border 
control program.
    e. Corporate Identification--A customer may use a corporate 
identification card of a corporation located and organized in good 
standing in the United States as a form of acceptable photo 
identification for certain services, as specified in Exhibit 10.3.
    f. U.S. University Identification--A customer may use a public or 
private U.S. university identification card as a form of acceptable 
photo identification for certain retail products and services as 
specified in Exhibit 10.3.

                                Exhibit 10.3--Primary Forms of Acceptable Photo Identification for Products and Services
--------------------------------------------------------------------------------------------------------------------------------------------------------
                                                                       U.S./foreign      Matricula
                 Products/services                     U.S. Gov't        passport     Consular Mexico    NEXUS Canada   U.S. University     U.S. Corp.
--------------------------------------------------------------------------------------------------------------------------------------------------------
Caller Service....................................         [check]          [check]          [check]          [check]          [check]          [check]
Certified Mail Services...........................         [check]          [check]          [check]          [check]          [check]
Change-of-Address (COA)...........................         [check]          [check]          [check]          [check]          [check]
Collect on Delivery (COD).........................         [check]          [check]          [check]          [check]          [check]
Commercial Mail Receiving Agency..................         [check]          [check]          [check]          [check]          [check]
Firm Holdout......................................         [check]          [check]          [check]          [check]                           [check]
Hold For Pickup...................................         [check]          [check]          [check]          [check]          [check]
Hold Mail.........................................         [check]          [check]          [check]          [check]          [check]
Insured Mail Services.............................         [check]          [check]          [check]          [check]          [check]
Money Order.......................................         [check]          [check]          [check]          [check]          [check]
Parcel Return Service.............................         [check]          [check]          [check]          [check]                           [check]
P.O. Box..........................................         [check]          [check]          [check]          [check]          [check]          [check]
Premium Forwarding Service........................         [check]          [check]          [check]          [check]
Priority Mail Express.............................         [check]          [check]          [check]          [check]          [check]
Registered Mail Services..........................         [check]          [check]          [check]          [check]          [check]
Sure Money (DineroSeguro).........................         [check]          [check]          [check]          [check]          [check]
USPS Signature Services...........................         [check]          [check]          [check]          [check]          [check]
--------------------------------------------------------------------------------------------------------------------------------------------------------

10.4 Secondary Forms of Acceptable Identification

    As provided under 10.2, certain products and services require a 
secondary form of acceptable identification that is traceable to the 
bearer, in order to verify the validity of the address provided by the 
customer when applying or requesting those products and services. A 
customer may use an additional valid primary form of acceptable 
identification to meet the secondary form of acceptable identification 
requirement. A customer may also use a non-photo form of acceptable 
identification such as: A current lease, mortgage, or deed of trust; 
voter or vehicle registration card; home or vehicle insurance policy; 
utility bill; or Form I-94, Arrival and Departure Record.

[[Page 18736]]

10.5 Forms of Unacceptable Identification

    As specified under 608.10.0, forms of acceptable identification 
provide proof of identity and validation of an address. Social Security 
cards, birth certificates, credit cards or other similar items are 
unacceptable as primary or secondary forms of identification.
* * * * *
    We will publish an appropriate amendment to 39 CFR part 111 to 
reflect these changes.

Brittany M. Johnson,
Attorney, Federal Compliance.
[FR Doc. 2019-08991 Filed 5-1-19; 8:45 am]
 BILLING CODE 7710-12-P