Privacy Act of 1974; System of Records, 18843-18845 [2019-08978]
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Federal Register / Vol. 84, No. 85 / Thursday, May 2, 2019 / Notices
Federal Deposit Insurance Corporation.
Robert E. Feldman,
Committee Management Officer.
C. Closed Session
• Office of Secondary Market
Oversight Periodic Report.1
Dated: April 29, 2019.
Dale Aultman,
Secretary, Farm Credit Administration Board.
[FR Doc. 2019–09043 Filed 4–30–19; 11:15 am]
[FR Doc. 2019–08962 Filed 5–1–19; 8:45 am]
BILLING CODE 6714–01–P
FEDERAL ELECTION COMMISSION
BILLING CODE 6705–01–P
Sunshine Act Meeting
FDIC Systemic Resolution Advisory
Committee; Notice of Charter Renewal
Federal Deposit Insurance
Corporation (FDIC).
ACTION: Notice of renewal of the FDIC
Systemic Resolution Advisory
Committee.
AGENCY:
Pursuant to the provisions of
the Federal Advisory Committee Act
(FACA), and after consultation with the
General Services Administration, the
Chairman of the Federal Deposit
Insurance Corporation has determined
that renewal of the FDIC Systemic
Resolution Advisory Committee (the
Committee) is in the public interest in
connection with the performance of
duties imposed upon the FDIC by law.
FOR FURTHER INFORMATION CONTACT:
Robert E. Feldman, Committee
Management Officer of the FDIC, (202)
898–7043, Federal Deposit Insurance
Corporation, 550 17th Street NW,
Washington, DC 20429.
SUPPLEMENTARY INFORMATION: The
Committee has been a successful
undertaking by the FDIC and has
provided valuable feedback to the
agency on a broad range of issues
regarding the resolution of systemically
important financial companies pursuant
to Title II of the Dodd-Frank Wall Street
Reform and Consumer Protection Act,
Public Law 111–203 (July 21, 2010), 12
U.S.C. 5301 et seq. The Committee will
continue to provide advice and
recommendations on how the FDIC’s
systemic resolution authority, and its
implementation, may impact regulated
entities and other stakeholders
potentially affected by the process. The
structure and responsibilities of the
Committee are unchanged from when it
was originally established in May 2011.
The Committee will continue to operate
in accordance with the provisions of the
Federal Advisory Committee Act.
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SUMMARY:
Dated at Washington, DC, on April 29,
2019.
1 Session Closed-Exempt pursuant to 5 U.S.C.
Section 552b(c)(8) and (9).
VerDate Sep<11>2014
18:51 May 01, 2019
Jkt 247001
Tuesday, May 7, 2019 at
10:00 a.m. and its continuation at the
conclusion of the open meeting on May
9, 2019.
PLACE: 1050 First Street NE,
Washington, DC.
STATUS: This meeting will be closed to
the public.
MATTERS TO BE CONSIDERED:
Compliance matters pursuant to 52
U.S.C. 30109.
Matters relating to internal personnel
decisions, or internal rules and
practices.
Investigatory records compiled for law
enforcement purposes and production
would disclose investigative
techniques.
Information the premature disclosure of
which would be likely to have a
considerable adverse effect on the
implementation of a proposed
Commission action.
Matters concerning participation in civil
actions or proceedings or arbitration.
TIME AND DATE:
FEDERAL DEPOSIT INSURANCE
CORPORATION
*
*
*
*
*
CONTACT PERSON FOR MORE INFORMATION:
Judith Ingram, Press Officer, Telephone:
(202) 694–1220.
Laura E. Sinram,
Deputy Secretary of the Commission.
[FR Doc. 2019–09139 Filed 4–30–19; 4:15 pm]
BILLING CODE 6715–01–P
FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of
Records
Board of Governors of the
Federal Reserve System.
ACTION: Notice of a modified system of
records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974, notice is given
that the Board of Governors of the
Federal Reserve System (Board)
proposes to modify an existing system
of records, entitled BGFRS–1 ‘‘FRB—
Recruiting and Placement Records,’’ to
add the onboarding materials that
prospective employees provide the
Board before beginning employment at
the Board and to clarify that the records
SUMMARY:
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18843
also include ethics-related information
such as potential conflicts of interest.
The modified system of records,
BGFRS–1, which will now be called
‘‘FRB—Recruiting, Placement, and
Onboarding Records,’’ is a system of
records that is used to identify, track,
screen, and select individuals for
positions at the Board and for
onboarding prospective employees
before they begin employment with the
Board.
DATES: Comments must be received on
or before June 3, 2019. This new system
of records will become effective June 3,
2019, without further notice, unless
comments dictate otherwise. The Office
of Management and Budget (OMB),
which has oversight responsibility
under the Privacy Act, requires a 30-day
period prior to publication in the
Federal Register in which to review the
system and to provide any comments to
the agency. The public is then given a
30-day period in which to comment, in
accordance with 5 U.S.C. 552a(e)(4) and
(11).
ADDRESSES: You may submit comments,
identified by BGFRS–1 ‘‘FRB—
Recruiting, Placement, and Onboarding
Records,’’ by any of the following
methods:
• Agency Website: https://
www.federalreserve.gov. Follow the
instructions for submitting comments at
https://www.federalreserve.gov/apps/
foia/proposedregs.aspx.
• Email: regs.comments@
federalreserve.gov. Include SORN name
and number in the subject line of the
message.
• Fax: (202) 452–3819 or (202) 452–
3102.
• Mail: Ann E. Misback, Secretary,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
All public comments are available from
the Board’s website at https://
www.federalreserve.gov/generalinfo/
foia/ProposedRegs.cfm as submitted,
unless modified for technical reasons or
to remove personally identifiable
information at the commenter’s request.
Accordingly, comments will not be
edited to remove any identifying or
contact information. Public comments
may also be viewed electronically or in
paper in Room 146, 1709 New York
Avenue NW, Washington, DC 20006,
between 9:00 a.m. and 5:00 p.m. on
weekdays.
FOR FURTHER INFORMATION CONTACT:
David B. Husband, Senior Attorney,
(202) 530–6270, or david.b.husband@
frb.gov; Alye S. Foster, Assistant
General Counsel, (202) 452–5289, or
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18844
Federal Register / Vol. 84, No. 85 / Thursday, May 2, 2019 / Notices
alye.s.foster@frb.gov; Legal Division,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551. Telecommunications Device
for the Deaf (TDD) users may contact
(202) 263–4869.
SUPPLEMENTARY INFORMATION: The
Board’s new onboarding process will
involve the collection of information
from prospective employees to
appropriate Board staff as well as the
provision of information from Board
staff to the prospective employees. The
onboarding process will occur in the
period between acceptance of offer and
the prospective employee’s start date.
The Board will also collect and store
ethics pre-hire conflict of interest
screening information. Accordingly,
BGFRS–1 is amended to update the
system name, the system location, the
system manager information, the
authority for maintenance of the system,
the purpose of the system, the categories
of individuals, the categories of records
in the system, the record source, the
policies and practices for the retrieval,
retention, and disposal of records, and
the administrative and technical
safeguards. The Board is not adding any
new routine uses or amending any
existing routine uses.
The Board is also making technical
changes to BGFRS–1 consistent with the
template laid out in OMB Circular No.
A–108. Accordingly, the Board has
made technical corrections and nonsubstantive language revisions to the
following categories: ‘‘Policies and
Practices for Storage of Records,’’
‘‘Policies and Practices for Retrieval of
Records,’’ ‘‘Policies and Practices for
Retention and Disposal of Records,’’
‘‘Administrative, Technical and
Physical Safeguards,’’ ‘‘Record Access
Procedures,’’ ‘‘Contesting Record
Procedures,’’ and ‘‘Notification
Procedures.’’ The Board has also created
the following new fields: ‘‘Security
Classification’’ and ‘‘History.’’
SYSTEM NAME AND NUMBER
BGFRS–1 ‘‘FRB—Recruiting,
Placement, and Onboarding Records’’
SECURITY CLASSIFICATION:
Unclassified.
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SYSTEM LOCATION:
Records will be maintained at the
Board’s central offices located at: Board
of Governors of the Federal Reserve
System, 20th Street and Constitution
Avenue NW, Washington, DC 20551.
Copies of resumes, applications,
supporting documentation, and offer
information may also be stored by the
hiring managers in their respective
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18:51 May 01, 2019
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Board offices and electronic systems.
Some of the records are stored by the
Board’s contractor, Oracle Corporation,
located at 500 Oracle Parkway,
Redwood Shores, CA 94065.
SYSTEM MANAGER(S):
The managers are located at the
Board’s central offices in Washington,
DC. The system manager for records for
all positions other than those involving
the recruitment of economist or research
assistant positions at the Board is Lewis
Andrews, Sr. Manager, Human
Resources Analytics, Systems and
Operations, Management Division, (202)
452–3082, or lewis.e.andrews@frb.gov.
The system manager for records
involving the recruitment of economist
or research assistant positions at the
Board is Lil Shewmaker, Assistant
Director, Division of Research and
Statistics, (202) 452–3377, or
lil.shewmaker@frb.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal
Reserve Act (12 U.S.C. 244 and 248(l))
and Executive Order 9397.
PURPOSE(S) OF THE SYSTEM:
These records are collected and
maintained to assist the Board in
recruiting and hiring individuals for
Board employment and onboarding
prospective employees. The records will
also assist the Board in retaining
qualified employees and allow the
Board to periodically review its hiring
practices.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Persons who seek employment with
the Board and prospective Board
employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the system include
resumes, applications, and supporting
documentation submitted by persons
seeking employment; information from
job fairs; job referrals; notes from
interviews; notes on references;
onboarding information from
prospective employees; offer letters; and
other recruiting related documentation,
including verification of education,
previous government service and/or
military status. The records also include
information regarding access to and use
of the electronic systems. Certain
information is also retained to enable
the Board’s Office of Diversity and
Inclusion to monitor and track the
Board’s recruiting and hiring
performance. Ethics-related information
including potential conflicts are
retained for compliance with the
Board’s ethics program requirements.
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RECORD SOURCE CATEGORIES:
Information is provided by the
individual to whom the record pertains;
the individual’s references and former
employers; Board staff such as
recruiters, interviewers, or contractors;
job referrals; and official transcripts and
other documentation from schools
identified by the individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
General routine uses A, B, C, D, E, F,
G, H, I, and J apply to this system. These
general routine uses are located at
https://www.federalreserve.gov/files/
SORN-page-general-routine-uses-ofboard-systems-of-records.pdf and are
published in the Federal Register at 83
FR 43872 at 43873–74 (August 28,
2018). In addition, records may also be
used to disclose information to any
source from which additional
information is requested (to the extent
necessary to identify the individual,
inform the source of the purpose(s) of
the request, and identify the type of
information requested), when necessary
to obtain information relevant to a
Board decision to hire or retain an
employee, issue a security clearance,
conduct a security or suitability
investigation of an individual, classify
jobs, let a contract, or issue a license,
grant, or other benefit.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper records in this system are
stored in file folders with access limited
to staff with a need to know. Electronic
records are stored on a secure server
with access limited to staff with a need
to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Paper and electronic records can be
retrieved by name or other personal
identifiers.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The Board is presently re-evaluating
the retention schedule for application
records and until the existing retention
period is confirmed as appropriate or a
new retention period is set, the Board
will maintain the records. The Board
will maintain onboarding materials for
prospective employees who do not enter
on duty for one year, in accordance with
GRS 2.1 item 142. Relevant application
records for applicants who are hired are
kept in the employee’s official
personnel file and maintained in
accordance with the System of Records
entitled BGFRS–4‘‘FRB—General
Personnel Records.’’ Ethics-related
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Federal Register / Vol. 84, No. 85 / Thursday, May 2, 2019 / Notices
18845
records for applicants who are hired
may be maintained in accordance with
the System of Records entitled BGFRS–
41 ‘‘FRB—Ethics Program Records.’’
Onboarding records for hires who
become employees of the Board are
maintained in accordance with the
respective Board system of records for
the records including BGFRS–4 ‘‘FRB—
General Personnel Records,’’ BGFRS–7
‘‘FRB—Payroll and Leave Records,’’
BGFRS–24 ‘‘FRB—EEO General Files,’’
and BGFRS–34 ‘‘FRB—ESS Staff
Identification Card File.’’
seeking to access or amend his/her
Privacy Act records.
You may submit your Privacy Act
request to the—Secretary of the Board,
Board of Governors of the Federal
Reserve System, 20th Street and
Constitution Avenue NW, Washington,
DC 20551.
You may also submit your Privacy Act
request electronically through the
Board’s FOIA ‘‘Electronic Request
Form’’ located here: https://
www.federalreserve.gov/secure/forms/
efoiaform.aspx.
Board of Governors of the Federal Reserve
System, April 29, 2019.
Ann Misback,
Secretary of the Board.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
CONTESTING RECORD PROCEDURES:
(FTC).
Paper records are secured by lock and
key and electronic files are stored on
secure servers. The system has the
ability to track individual user actions
within the system. The audit and
accountability controls are based on
NIST and Board standards which, in
turn, are based on applicable laws and
regulations. The controls assist in
detecting security violations and
performance or other issues in the
system. Access to the system is
restricted to authorized users within the
Board who require access for official
business purposes. Users are classified
into different roles and common access
and usage rights are established for each
role. User roles are used to delineate
between the different types of access
requirements such that users are
restricted to data that is required in the
performance of their duties. Periodic
assessments and reviews are conducted
to determine whether users still require
access, have the appropriate role, and
whether there have been any
unauthorized changes.
The Privacy Act allows individuals to
seek amendment of information that is
erroneous, irrelevant, untimely, or
incomplete and is maintained in a
system of records that pertains to them.
To request an amendment to your
record, you should clearly mark the
request as a ‘‘Privacy Act Amendment
Request.’’ You have the burden of proof
for demonstrating the appropriateness of
the requested amendment and you must
provide relevant and convincing
evidence in support of your request.
Your request for amendment must: (1)
Provide the name of the specific Board
system of records containing the record
you seek to amend; (2) identify the
specific portion of the record you seek
to amend; (3) describe the nature of and
reasons for each requested amendment;
(4) explain why you believe the record
is not accurate, relevant, timely, or
complete; and (5) unless you have
already done so in a related Privacy Act
request for access or amendment,
provide the necessary information to
verify your identity.
ACTION:
RECORD ACCESS PROCEDURES:
NOTIFICATION PROCEDURES:
The Privacy Act allows individuals
the right to access records maintained
about them in a Board system of
records. Your request for access must:
(1) Contain a statement that the request
is made pursuant to the Privacy Act of
1974; (2) provide either the name of the
Board system of records expected to
contain the record requested or a
concise description of the system of
records; (3) provide the information
necessary to verify your identity; and (4)
provide any other information that may
assist in the rapid identification of the
record you seek.
Current or former Board employees
may make a request for access by
contacting the Board office that
maintains the record. The Board
handles all Privacy Act requests as both
a Privacy Act request and as a Freedom
of Information Act request. The Board
does not charge fees to a requestor
Same as ‘‘Access procedures’’ above.
You may also follow this procedure in
order to request an accounting of
previous disclosures of records
pertaining to you as provided for by 5
U.S.C. 552a(c).
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18:51 May 01, 2019
Jkt 247001
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain portions of this system of
records may be exempt from 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and
(I), and (f) of the Privacy Act pursuant
to subsections 5 U.S.C. 552a(k)(2) and
(k)(5).
HISTORY:
This SORN was previously published
in the Federal Register at 81 FR 39923
(June 20, 2016) and 73 FR 24984 at
24987 (May 6, 2008). The SORN was
also amended to incorporate two new
routine uses required by OMB at 83 FR
43872 (August 28, 2018).
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[FR Doc. 2019–08978 Filed 5–1–19; 8:45 am]
BILLING CODE P
FEDERAL TRADE COMMISSION
Agency Information Collection
Activities; Submission for OMB
Review; Comment Request
AGENCY:
Federal Trade Commission
Notice and request for comment.
The FTC requests that the
Office of Management and Budget
(OMB) extend for three years the current
PRA clearance for information
collection requirements contained in the
agency’s Health Breach Notification
Rule. The existing clearance expires on
May 31, 2019. The public should
address comments to this notice to the
OMB.
DATES: Comments must be received by
June 3, 2019.
ADDRESSES: Comments in response to
this notice should be submitted to the
OMB Desk Officer for the Federal Trade
Commission within 30 days of this
notice. You may submit comments
using any of the following methods:
Electronic: Write ‘‘Health Breach
Notification Rule: PRA Comment,
P072108,’’ on your comment and file
your comment online at https://
www.regulations.gov, by following the
instructions on the web-based form.
Email: Wendy_L._Liberante@
omb.eop.gov.
Fax: (202) 395–5806.
Mail: Office of Information and
Regulatory Affairs, Office of
Management and Budget, Attention:
Desk Officer for the Federal Trade
Commission, New Executive Office
Building, Docket Library, Room 10102,
725 17th Street NW, Washington, DC
20503.
SUMMARY:
FOR FURTHER INFORMATION CONTACT:
Robin Wetherill, 202–326–2220,
Attorney, Privacy & Identity Protection,
Bureau of Consumer Protection, 600
Pennsylvania Ave. NW, Washington, DC
20580.
SUPPLEMENTARY INFORMATION:
Title: Health Breach Notification Rule.
OMB Control Number: 3084–0150.
Type of Review: Extension of a
currently approved collection.
Abstract: The Health Breach
Notification Rule (Rule), 16 CFR part
318, requires vendors of personal health
records and PHR related entities to
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]]>Agencies
[Federal Register Volume 84, Number 85 (Thursday, May 2, 2019)]
[Notices]
[Pages 18843-18845]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-08978]
=======================================================================
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FEDERAL RESERVE SYSTEM
Privacy Act of 1974; System of Records
AGENCY: Board of Governors of the Federal Reserve System.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, notice
is given that the Board of Governors of the Federal Reserve System
(Board) proposes to modify an existing system of records, entitled
BGFRS-1 ``FRB--Recruiting and Placement Records,'' to add the
onboarding materials that prospective employees provide the Board
before beginning employment at the Board and to clarify that the
records also include ethics-related information such as potential
conflicts of interest. The modified system of records, BGFRS-1, which
will now be called ``FRB--Recruiting, Placement, and Onboarding
Records,'' is a system of records that is used to identify, track,
screen, and select individuals for positions at the Board and for
onboarding prospective employees before they begin employment with the
Board.
DATES: Comments must be received on or before June 3, 2019. This new
system of records will become effective June 3, 2019, without further
notice, unless comments dictate otherwise. The Office of Management and
Budget (OMB), which has oversight responsibility under the Privacy Act,
requires a 30-day period prior to publication in the Federal Register
in which to review the system and to provide any comments to the
agency. The public is then given a 30-day period in which to comment,
in accordance with 5 U.S.C. 552a(e)(4) and (11).
ADDRESSES: You may submit comments, identified by BGFRS-1 ``FRB--
Recruiting, Placement, and Onboarding Records,'' by any of the
following methods:
Agency Website: https://www.federalreserve.gov. Follow the
instructions for submitting comments at https://www.federalreserve.gov/apps/foia/proposedregs.aspx.
Email: [email protected]. Include SORN name
and number in the subject line of the message.
Fax: (202) 452-3819 or (202) 452-3102.
Mail: Ann E. Misback, Secretary, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551.
All public comments are available from the Board's website at https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as submitted,
unless modified for technical reasons or to remove personally
identifiable information at the commenter's request. Accordingly,
comments will not be edited to remove any identifying or contact
information. Public comments may also be viewed electronically or in
paper in Room 146, 1709 New York Avenue NW, Washington, DC 20006,
between 9:00 a.m. and 5:00 p.m. on weekdays.
FOR FURTHER INFORMATION CONTACT: David B. Husband, Senior Attorney,
(202) 530-6270, or [email protected]; Alye S. Foster, Assistant
General Counsel, (202) 452-5289, or
[[Page 18844]]
[email protected]; Legal Division, Board of Governors of the
Federal Reserve System, 20th Street and Constitution Avenue NW,
Washington, DC 20551. Telecommunications Device for the Deaf (TDD)
users may contact (202) 263-4869.
SUPPLEMENTARY INFORMATION: The Board's new onboarding process will
involve the collection of information from prospective employees to
appropriate Board staff as well as the provision of information from
Board staff to the prospective employees. The onboarding process will
occur in the period between acceptance of offer and the prospective
employee's start date. The Board will also collect and store ethics
pre-hire conflict of interest screening information. Accordingly,
BGFRS-1 is amended to update the system name, the system location, the
system manager information, the authority for maintenance of the
system, the purpose of the system, the categories of individuals, the
categories of records in the system, the record source, the policies
and practices for the retrieval, retention, and disposal of records,
and the administrative and technical safeguards. The Board is not
adding any new routine uses or amending any existing routine uses.
The Board is also making technical changes to BGFRS-1 consistent
with the template laid out in OMB Circular No. A-108. Accordingly, the
Board has made technical corrections and non-substantive language
revisions to the following categories: ``Policies and Practices for
Storage of Records,'' ``Policies and Practices for Retrieval of
Records,'' ``Policies and Practices for Retention and Disposal of
Records,'' ``Administrative, Technical and Physical Safeguards,''
``Record Access Procedures,'' ``Contesting Record Procedures,'' and
``Notification Procedures.'' The Board has also created the following
new fields: ``Security Classification'' and ``History.''
SYSTEM NAME AND NUMBER
BGFRS-1 ``FRB--Recruiting, Placement, and Onboarding Records''
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records will be maintained at the Board's central offices located
at: Board of Governors of the Federal Reserve System, 20th Street and
Constitution Avenue NW, Washington, DC 20551. Copies of resumes,
applications, supporting documentation, and offer information may also
be stored by the hiring managers in their respective Board offices and
electronic systems. Some of the records are stored by the Board's
contractor, Oracle Corporation, located at 500 Oracle Parkway, Redwood
Shores, CA 94065.
SYSTEM MANAGER(S):
The managers are located at the Board's central offices in
Washington, DC. The system manager for records for all positions other
than those involving the recruitment of economist or research assistant
positions at the Board is Lewis Andrews, Sr. Manager, Human Resources
Analytics, Systems and Operations, Management Division, (202) 452-3082,
or [email protected]. The system manager for records involving
the recruitment of economist or research assistant positions at the
Board is Lil Shewmaker, Assistant Director, Division of Research and
Statistics, (202) 452-3377, or [email protected].
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and
248(l)) and Executive Order 9397.
PURPOSE(S) OF THE SYSTEM:
These records are collected and maintained to assist the Board in
recruiting and hiring individuals for Board employment and onboarding
prospective employees. The records will also assist the Board in
retaining qualified employees and allow the Board to periodically
review its hiring practices.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Persons who seek employment with the Board and prospective Board
employees.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in the system include resumes, applications, and supporting
documentation submitted by persons seeking employment; information from
job fairs; job referrals; notes from interviews; notes on references;
onboarding information from prospective employees; offer letters; and
other recruiting related documentation, including verification of
education, previous government service and/or military status. The
records also include information regarding access to and use of the
electronic systems. Certain information is also retained to enable the
Board's Office of Diversity and Inclusion to monitor and track the
Board's recruiting and hiring performance. Ethics-related information
including potential conflicts are retained for compliance with the
Board's ethics program requirements.
RECORD SOURCE CATEGORIES:
Information is provided by the individual to whom the record
pertains; the individual's references and former employers; Board staff
such as recruiters, interviewers, or contractors; job referrals; and
official transcripts and other documentation from schools identified by
the individual.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
General routine uses A, B, C, D, E, F, G, H, I, and J apply to this
system. These general routine uses are located at https://www.federalreserve.gov/files/SORN-page-general-routine-uses-of-board-systems-of-records.pdf and are published in the Federal Register at 83
FR 43872 at 43873-74 (August 28, 2018). In addition, records may also
be used to disclose information to any source from which additional
information is requested (to the extent necessary to identify the
individual, inform the source of the purpose(s) of the request, and
identify the type of information requested), when necessary to obtain
information relevant to a Board decision to hire or retain an employee,
issue a security clearance, conduct a security or suitability
investigation of an individual, classify jobs, let a contract, or issue
a license, grant, or other benefit.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records in this system are stored in file folders with access
limited to staff with a need to know. Electronic records are stored on
a secure server with access limited to staff with a need to know.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Paper and electronic records can be retrieved by name or other
personal identifiers.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The Board is presently re-evaluating the retention schedule for
application records and until the existing retention period is
confirmed as appropriate or a new retention period is set, the Board
will maintain the records. The Board will maintain onboarding materials
for prospective employees who do not enter on duty for one year, in
accordance with GRS 2.1 item 142. Relevant application records for
applicants who are hired are kept in the employee's official personnel
file and maintained in accordance with the System of Records entitled
BGFRS-4``FRB--General Personnel Records.'' Ethics-related
[[Page 18845]]
records for applicants who are hired may be maintained in accordance
with the System of Records entitled BGFRS-41 ``FRB--Ethics Program
Records.'' Onboarding records for hires who become employees of the
Board are maintained in accordance with the respective Board system of
records for the records including BGFRS-4 ``FRB--General Personnel
Records,'' BGFRS-7 ``FRB--Payroll and Leave Records,'' BGFRS-24 ``FRB--
EEO General Files,'' and BGFRS-34 ``FRB--ESS Staff Identification Card
File.''
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are secured by lock and key and electronic files are
stored on secure servers. The system has the ability to track
individual user actions within the system. The audit and accountability
controls are based on NIST and Board standards which, in turn, are
based on applicable laws and regulations. The controls assist in
detecting security violations and performance or other issues in the
system. Access to the system is restricted to authorized users within
the Board who require access for official business purposes. Users are
classified into different roles and common access and usage rights are
established for each role. User roles are used to delineate between the
different types of access requirements such that users are restricted
to data that is required in the performance of their duties. Periodic
assessments and reviews are conducted to determine whether users still
require access, have the appropriate role, and whether there have been
any unauthorized changes.
RECORD ACCESS PROCEDURES:
The Privacy Act allows individuals the right to access records
maintained about them in a Board system of records. Your request for
access must: (1) Contain a statement that the request is made pursuant
to the Privacy Act of 1974; (2) provide either the name of the Board
system of records expected to contain the record requested or a concise
description of the system of records; (3) provide the information
necessary to verify your identity; and (4) provide any other
information that may assist in the rapid identification of the record
you seek.
Current or former Board employees may make a request for access by
contacting the Board office that maintains the record. The Board
handles all Privacy Act requests as both a Privacy Act request and as a
Freedom of Information Act request. The Board does not charge fees to a
requestor seeking to access or amend his/her Privacy Act records.
You may submit your Privacy Act request to the--Secretary of the
Board, Board of Governors of the Federal Reserve System, 20th Street
and Constitution Avenue NW, Washington, DC 20551.
You may also submit your Privacy Act request electronically through
the Board's FOIA ``Electronic Request Form'' located here: https://www.federalreserve.gov/secure/forms/efoiaform.aspx.
CONTESTING RECORD PROCEDURES:
The Privacy Act allows individuals to seek amendment of information
that is erroneous, irrelevant, untimely, or incomplete and is
maintained in a system of records that pertains to them. To request an
amendment to your record, you should clearly mark the request as a
``Privacy Act Amendment Request.'' You have the burden of proof for
demonstrating the appropriateness of the requested amendment and you
must provide relevant and convincing evidence in support of your
request.
Your request for amendment must: (1) Provide the name of the
specific Board system of records containing the record you seek to
amend; (2) identify the specific portion of the record you seek to
amend; (3) describe the nature of and reasons for each requested
amendment; (4) explain why you believe the record is not accurate,
relevant, timely, or complete; and (5) unless you have already done so
in a related Privacy Act request for access or amendment, provide the
necessary information to verify your identity.
NOTIFICATION PROCEDURES:
Same as ``Access procedures'' above. You may also follow this
procedure in order to request an accounting of previous disclosures of
records pertaining to you as provided for by 5 U.S.C. 552a(c).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Certain portions of this system of records may be exempt from 5
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the
Privacy Act pursuant to subsections 5 U.S.C. 552a(k)(2) and (k)(5).
HISTORY:
This SORN was previously published in the Federal Register at 81 FR
39923 (June 20, 2016) and 73 FR 24984 at 24987 (May 6, 2008). The SORN
was also amended to incorporate two new routine uses required by OMB at
83 FR 43872 (August 28, 2018).
Board of Governors of the Federal Reserve System, April 29,
2019.
Ann Misback,
Secretary of the Board.
[FR Doc. 2019-08978 Filed 5-1-19; 8:45 am]
BILLING CODE P
