Privacy Act of 1974; System of Records, 16493-16510 [2019-07842]

Agencies

• FEDERAL TRADE COMMISSION

[Federal Register Volume 84, Number 76 (Friday, April 19, 2019)]
[Notices]
[Pages 16493-16510]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-07842]


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FEDERAL TRADE COMMISSION


Privacy Act of 1974; System of Records

AGENCY: Federal Trade Commission (FTC).

ACTION: Notice of modified systems of records.

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SUMMARY: The FTC is making technical revisions to several of the 
notices that it has published under the Privacy Act of 1974 to describe 
its systems of records. This action is intended to make these notices 
clearer, more accurate, and up-to-date.

DATES: This notice shall become final and effective on April 19, 2019.

[[Page 16494]]


FOR FURTHER INFORMATION CONTACT: G. Richard Gold and Alex Tang, 
Attorneys, Office of the General Counsel, FTC, 600 Pennsylvania Avenue 
NW, Washington, DC 20580, (202) 326-2424.

SUPPLEMENTARY INFORMATION: To inform the public, the FTC publishes in 
the Federal Register and posts on its website a ``system of records 
notice'' (SORN) for each system of records that the FTC currently 
maintains within the meaning of the Privacy Act of 1974, as amended, 5 
U.S.C. 552a (``Privacy Act'' or ``Act''). See https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems. The Privacy Act 
protects records about individuals in systems of records collected and 
maintained by Federal agencies. (A system is not a ``system of 
records'' under the Act unless the agency maintains and retrieves 
records in the system by the relevant individual's name or other 
personally assigned identifier.) Each Federal agency, including the 
FTC, must publish a SORN that describes the records maintained in each 
of its Privacy Act systems, including the categories of individuals 
that the records in the system are about, where and how the agency 
maintains these records, and how individuals can find out whether an 
agency system contains any records about them or request access to such 
records, if any. The FTC, for example, maintains 40 systems of records 
under the Act. Some of these systems contain records about the FTC's 
own employees, such as personnel and payroll files, while other FTC 
systems contain records about members of the public, such as public 
comments, consumer complaints, or phone numbers submitted to the FTC's 
Do Not Call Registry.
    The FTC's SORNs discussed in this notice apply only to the FTC's 
own Privacy Act record systems. They do not cover Privacy Act records 
that other Federal agencies may collect and maintain in their own 
systems. Likewise, the FTC's SORNs and the Privacy Act of 1974 do not 
cover records that private businesses or other non-FTC entities may 
collect about individuals, which may be covered by other privacy laws.
    On June 12, 2008, the FTC republished and updated all of its SORNs, 
describing all of the agency's systems of records covered by the 
Privacy Act in a single document for ease of use and reference. See 73 
FR 33592. To ensure the SORNs remain accurate, FTC staff reviews each 
SORN on a periodic basis. As a result of this systematic review, the 
FTC made revisions to several of its SORNs on April 17, 2009 (74 FR 
17863), August 27, 2010 (75 FR 52749), February 23, 2015 (80 FR 9460), 
November 2, 2017 (82 FR 50871), and November 6, 2018 (83 FR 55541).
    Based on a periodic review of its SORNs, the FTC is publishing 
these additional technical revisions, to ensure that the FTC's SORNs 
remain clear, accurate, and up-to-date:
     First, the FTC is amending several SORNs to clarify or 
update information about the applicable records disposition schedules 
published or approved by the National Archives and Records 
Administration (NARA), which determine how long agency records in each 
system should be retained and destroyed.
     Second, the FTC is amending several SORNs applicable to 
FTC personnel-related records to conform more closely to the related 
Government-wide SORNs for Federal personnel records published by the 
Office of Personnel Management (OPM), and to make other technical 
changes (e.g., updating the official title of the system manager, 
explaining how individuals may now access certain records online.)
     Third, after consultation with staff at the Office of 
Management & Budget (OMB), which provides guidance to Federal agencies 
on complying with the Privacy Act, the FTC is amending the above SORNs 
to include specific references to the Federal Register notices where 
the FTC previously published three SORN Appendices applicable to all 
FTC SORNs. Specifically, these Appendices, which are posted on the 
FTC's website: List the authorized disclosures and routine uses 
applicable to all FTC systems of records (Appendix I); how an 
individual can make a Privacy Act request to determine if the FTC has 
any records about him or her and, if so, how the individual may request 
access to or amendment of those records in the FTC's systems (Appendix 
II); and the location of FTC buildings and offices where the FTC 
maintains its records subject to the Act (Appendix III).
     Fourth, the FTC is republishing the full text of each of 
the above SORNs, incorporating the technical amendments, for the 
convenience of the reader and in accordance with OMB Circular A-108 
(2016), which reorganized the format and content for SORNs published by 
Federal agencies.
    The FTC is not substantively adding or amending any routine uses of 
its Privacy Act system records. Accordingly, the FTC is not required to 
provide prior public comment or notice to OMB or Congress for these 
technical amendments, which are final upon publication. See U.S.C. 
552a(e)(11) and 552a(r); OMB Circular A-108, supra.
    A SORN-by-SORN summary, including a more detailed description of 
each SORN and how it is being amended, appears below, followed by the 
full text of the SORNs, as amended.

I. FTC Law Enforcement Systems of Records

    FTC-I-7 (Office of Inspector General Investigative Files--FTC). 
This SORN covers investigatory records in the FTC's Office of Inspector 
General. The Commission has updated the ``retention and disposal'' 
section to cite the FTC's records disposition schedule approved by NARA 
for the agency's use.

II. Federal Trade Commission Personnel Systems of Records

    FTC-II-1 (General Personnel Records--FTC). This SORN covers 
Official Personnel Folders (OPFs) and the approved electronic 
equivalent (the electronic OPF or eOPF) and other personnel records 
that the FTC's Human Capital Management Office (HCMO) maintains about 
FTC employees. The Office of Personnel Management (OPM) has published a 
Government-wide SORN that covers this system of records, OPM/GOVT-1 
(General Personnel Records). See 71 FR 35341, 35342 (2006). We have 
revised FTC-II-1 to make it more consistent with OPM's SORN. The 
Commission has also updated the ``retention and disposal'' section to 
cite the applicable General Records Schedule that was recently approved 
by NARA for government-wide use.
    FTC-II-2 (Unofficial Personnel Records--FTC). This SORN covers 
personnel records maintained outside of the FTC's HCMO by FTC managers 
about their employees. This system includes employee performance files 
maintained by managers. OPM has published a Government-wide SORN that 
covers those records, OPM/GOVT-2 (Employee Performance File System 
Records). See 71 FR 35341, 35347 (2006). We have revised FTC-II-2 to 
update the ``retention and disposal'' section to cite the applicable 
General Records Schedule that was recently approved by NARA for 
government-wide use. The Commission is also updating the official title 
of the FTC system manager.
    FTC-II-3 (Workers' Compensation--FTC). This SORN covers FTC records 
of claims filed under the Federal Employees' Compensation Act (FECA) 
for injuries sustained on the job by FTC employees. The Commission has 
updated the ``retention and disposal''

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section to cite the applicable General Records Schedule that was 
recently approved by NARA for government-wide use. The Commission is 
also updating the official title of the FTC system manager.
    FTC-II-4 (Employment Application-Related Records--FTC). This SORN 
covers FTC records compiled from or about individuals who have applied 
for FTC employment, including individual applications, resumes, 
references or other records submitted for FTC consideration. The 
Commission has updated the ``retention and disposal'' section to cite 
the applicable General Records Schedule that was recently approved by 
NARA for government-wide use. The Commission is also updating the 
official title of the FTC system manager. The retrieval of records 
section of this SORN is also amended to recognize that this system no 
longer retrieves records by date of birth, social security number, or 
any type of identification other than an individual's name.
    FTC-II-5 (Equal Employment Opportunity Statistical Reporting 
System--FTC). This SORN covers the confidential FTC personnel database 
maintained for the FTC's Equal Employment Opportunity (EEO) Office to 
generate statistical reports and analyses for the FTC's EEO program. 
The FTC is revising the ``records and disposal'' section of this SORN 
to update the reference to the applicable government-wide General 
Records Schedule.
    FTC-II-6 (Discrimination Complaint System--FTC). This SORN covers 
investigatory files and related documentation generated in EEO pre-
complaint counseling and investigations at the FTC. These records also 
are covered by a Government-wide SORN published by the Equal Employment 
Opportunity Commission (EEOC), EEOC/GOVT-1 (Equal Employment 
Opportunity in the Federal Government Complaint and Appeal Records). 
See 81 FR 81116 (2016). The Commission has updated the ``retention and 
disposal'' section to include a reference to the applicable General 
Records Schedule that was recently approved by NARA for government-wide 
use.
    FTC-II-8 (Employee Adverse Action and Disciplinary Records--FTC). 
This SORN covers case files and records related to adverse actions and 
performance-based actions (removal, suspension, reduction-in-grade) 
against FTC employees. The FTC is revising this SORN to update the 
``retention and disposal'' section to include the applicable General 
Records Schedule that was recently approved by the NARA for government-
wide use. The Commission is also updating the official title of the 
system manager. The ``category of records'' section of this SORN is 
also amended to recognize that this system no longer maintains 
information about the employee's furlough status.
    FTC-II-9 (Claimants Under Federal Tort Claims Act and Military 
Personnel and Civilian Employees' Claims Act--FTC). This SORN covers 
records generated by tort claims and other claims filed with the FTC by 
its employees or others under the named statutes. The FTC is revising 
this SORN to update the ``retention and disposal'' section to include 
the applicable General Records Schedule that was recently approved by 
the NARA for government-wide use.
    FTC-II-12 (e-Train Learning Management System--FTC.). This SORN 
covers the system used by the FTC's HCMO to track and log requests of 
FTC employees to attend training courses. The FTC is revising this SORN 
to update the ``retention and disposal'' section to cite the applicable 
General Records Schedule that was recently approved by the NARA for 
government-wide use. The Commission is also updating the official title 
of the FTC system manager. The ``category of records'' section of the 
SORN is also being amended to recognize that this system no longer 
maintains information about an employee's sex or race.

III. Federal Trade Commission Financial Systems of Records

    FTC-III-1 (Personnel Payroll System--FTC). This SORN, which covers 
payroll processing records for FTC employees, is being revised to 
update the ``retention and disposal'' section to cite the applicable 
General Records Schedule that was recently approved by the NARA for 
government-wide use. The Commission is also updating the security 
classification of the records, the official title of the FTC system 
manager, the authorities for maintaining the system, and the location 
of the system.

FTC Systems of Records Notices

    In light of the updated SORN template set forth in the newly 
revised OMB Circular A-108 (2016), the FTC is reprinting the entire 
text of each amended SORN for the public's benefit, to read as follows:
I. FTC Law Enforcement Systems of Records
* * * * *

SYSTEM NAME AND NUMBER:
    Office of Inspector General Investigative Files-FTC (FTC-I-7).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Inspector General (OIG), Federal Trade Commission, 600 
Pennsylvania Avenue NW, Washington, DC 20580. For other locations where 
records may be maintained or accessed, see Appendix III (Locations of 
FTC Buildings and Regional Offices), available on the FTC's website at 
https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 (Feb. 23, 2015).

SYSTEM MANAGER(S):
    Inspector General, Federal Trade Commission, 600 Pennsylvania 
Avenue NW, Washington, DC 20580, email: [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Inspector General Act Amendments of 1988, Public Law 100-504, 
amending the Inspector General Act of 1978, Public Law 95-452, 5 U.S.C. 
app.

PURPOSE(S) OF THE SYSTEM:
    To document the conduct and outcome of investigations; to report 
results of investigations to other components of the FTC or other 
agencies and authorities for their use in evaluating their programs and 
imposition of criminal, civil or administrative sanctions; to report 
the results of investigations to other agencies or other regulatory 
bodies for an action deemed appropriate and for retaining sufficient 
information to fulfill reporting requirements; and to maintain records 
related to the activities of the Office of the Inspector General.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects of OIG investigations relating to the programs and 
operations of the Federal Trade Commission. Subject individuals 
include, but are not limited to, current and former employees; current 
and former agents or employees of contractors or subcontractors, as 
well as current and former contractors and subcontractors in their 
personal capacity, where applicable; and other individuals whose 
actions affect the FTC, its programs or operations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence relating to the investigation; internal staff 
memoranda; copies of subpoenas issued during the investigation, 
affidavits, statements from witnesses, transcripts of testimony taken

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in the investigation and accompanying exhibits; documents, records or 
copies obtained during the investigation; interview notes, documents 
and records relating to the investigation; opening reports, information 
or data relating to alleged or suspected criminal, civil or 
administrative violations or similar wrongdoing by subject individuals 
and final reports of investigation.

RECORD SOURCE CATEGORIES:
    Employees or other individuals on whom the record is maintained, 
non-target witnesses, FTC and non-FTC records, to the extent necessary 
to carry out OIG investigations authorized by 5 U.S.C. app.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system may be:
    (1) Disclosed to agencies, offices, or establishments of the 
executive, legislative, or judicial branches of the federal or state 
government--
    (a) Where such agency, office, or establishment has an interest in 
the individual for employment purposes, including a security clearance 
or determination as to access to classified information, and needs to 
evaluate the individual's qualifications, suitability, and loyalty to 
the United States Government, or
    (b) Where such agency, office, or establishment conducts an 
investigation of the individual for the purposes of granting a security 
clearance, or for making a determination of qualifications, 
suitability, or loyalty to the United States Government, or access to 
classified information or restricted areas, or
    (c) Where the records or information in those records are relevant 
and necessary to a decision with regard to the hiring or retention of 
an employee or disciplinary or other administrative action concerning 
an employee, or
    (d) Where disclosure is requested in connection with the award of a 
contract or other determination relating to a government procurement, 
or the issuance of a license, grant, or other benefit by the requesting 
agency, to the extent that the record is relevant and necessary to the 
requesting agency's decision on the matter, including, but not limited 
to, disclosure to any Federal agency responsible for considering 
suspension or debarment actions where such record would be germane to a 
determination of the propriety or necessity of such action, or 
disclosure to the United States General Accountability Office, the 
General Services Administration Board of Contract Appeals, or any other 
federal contract board of appeals in cases relating to an agency 
procurement;
    (2) Disclosed to the Office of Personnel Management, the Office of 
Government Ethics, the Merit Systems Protection Board, the Office of 
the Special Counsel, the Equal Employment Opportunity Commission, or 
the Federal Labor Relations Authority or its General Counsel, of 
records or portions thereof relevant and necessary to carrying out 
their authorized functions, such as, but not limited to, rendering 
advice requested by the OIG, investigations of alleged or prohibited 
personnel practices (including unfair labor or discriminatory 
practices), appeals before official agencies, offices, panels or 
boards, and authorized studies or review of civil service or merit 
systems or affirmative action programs;
    (3) Disclosed to independent auditors or other private firms with 
which the Office of the Inspector General has contracted to carry out 
an independent audit or investigation, or to analyze, collate, 
aggregate or otherwise refine data collected in the system of records, 
subject to the requirement that such contractors shall maintain Privacy 
Act safeguards with respect to such records;
    (4) Disclosed to a direct recipient of federal funds such as a 
contractor, where such record reflects serious inadequacies with a 
recipient's personnel and disclosure of the record is for purposes of 
permitting a recipient to take corrective action beneficial to the 
Government;
    (5) Disclosed to any official charged with the responsibility to 
conduct qualitative assessment reviews of internal safeguards and 
management procedures employed in investigative operations. This 
disclosure category includes members of the Council of the Inspectors 
General on Integrity and Efficiency and officials and administrative 
staff within their investigative chain of command, as well as 
authorized officials of the Department of Justice and the Federal 
Bureau of Investigation;
    (6) Disclosed to members of the Council of the Inspectors General 
on Integrity and Efficiency for the preparation of reports to the 
President and Congress on the activities of the Inspectors General; and
    (7) Disclosed to complainants and/or victims to the extent 
necessary to provide such persons with information and explanations 
concerning the progress and/or results of the investigation or case 
arising from the matters of which they complained and/or which they 
were a victim.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    The FTC maintains system records in various electronic and non-
electronic formats and media. The OIG Investigative Files consist of 
paper records maintained in file folders, cassette tapes and CD-ROMs 
containing audio recordings of investigative interviews, and data 
maintained on computer diskettes and hard drives. The folders, cassette 
tapes, CD-ROMs and diskettes are stored in file cabinets in the OIG. 
The hard drives are retained in the OIG safe.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    The records are retrieved by the name of the subject of the 
investigation or by a unique control number assigned to each 
investigation.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of in accordance with Item 3.5 of 
FTC Records Retention Schedule N1-122-09-1, which was approved by the 
National Archives and Records Administration.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets, which are kept locked during non-duty 
hours. Records in file folders are retained as long as needed and then 
destroyed by shredding or burning. Computer disks and CD-ROMs are 
cleared, retired or destroyed when no longer useful. Entries on 
electronic media are deleted or erased when no longer needed. To the 
extent records or portions thereof are incorporated into emails or 
other electronic communications, access to such electronic records is 
controlled by ``user ID'' and password combination and/or other 
electronic access or network controls (e.g., firewalls). FTC buildings 
are guarded and monitored by security personnel, cameras, ID checks, 
and other physical security measures.

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RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt 
from the provisions of 5 U.S.C. 552(a), except subsections (b), (c)(1) 
and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10) and (11) and (i) 
and corresponding provisions of 16 CFR 4.13, to the extent that a 
record in the system of records was compiled for criminal law 
enforcement purposes.
    Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f) and the 
corresponding provisions of 16 CFR 4.13, to the extent the system of 
records consists of investigatory material compiled for law enforcement 
purposes, other than material within the scope of the exemption at 5 
U.S.C. 552a(j)(2). See 16 CFR 4.13(m).

HISTORY:
    74 FR 17863-17866 (April 17, 2009).
    73 FR 33591-33634 (June 12, 2008).
* * * * *
II. Federal Trade Commission Personnel Systems of Records

SYSTEM NAME AND NUMBER:
    General Personnel Records--FTC (FTC-II-1).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Chief Human Capital Officer, Human Capital Management Office, 
Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, DC 
20580, email: [email protected].
    See OPM/GOVT-1 for information about the system manager and address 
for that system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 1302, 2951, 3301, 3372, 4118, 8347; Executive Orders 
9397, 9830, and 12107; and 5 CFR 293.

PURPOSE(S) OF THE SYSTEM:
    The Official Personnel Folder (OPF), its approved electronic 
equivalent (the electronic OPF or eOPF), and other general personnel 
records are the official repository of the records, reports of 
personnel actions, and the documents required in connection with those 
actions effected during an employee's Federal service. The personnel 
action reports and other documents, some of which are filed as long 
term records in the OPF, give legal force and effect to personnel 
transactions and establish employee rights and benefits under pertinent 
laws and regulations governing Federal employment.
    The OPF, which exists in various approved media, is maintained for 
the period of the employee's service in the Commission and is then 
transferred to the National Personnel Records Center for storage or, as 
appropriate, to the next employing Federal agency. Other records are 
either retained at the agency for various lengths of time in accordance 
with National Archives and Records Administration records schedules or 
destroyed when they have served their purpose or when the employee 
leaves the agency. They provide the basic source of factual data about 
a person's Federal employment while in the service and after his or her 
separation. Records in this system have various uses including: 
Screening qualifications of employees; determining status, eligibility, 
and employee's rights and benefits under pertinent laws and regulations 
governing Federal employment; computing length of service; and for 
other information needed in providing personnel services. These records 
and their automated or microformed equivalents may also be used to 
locate individuals for personnel research.
    Temporary documents on the left side of the OPF may lead (or have 
led) to a formal action, but do not constitute a record of it, nor make 
a substantial contribution to the employee's long term record.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current Federal Trade Commission employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Each category of records may include identifying information such 
as name(s), date of birth, home residence, mailing address, Social 
Security number, and home telephone number. This system includes, but 
is not limited to, the contents of the Official Personnel Folder (OPF) 
maintained by the FTC's Human Capital Management Office (HCMO) and 
described in the United States Office of Personnel Management (OPM) 
Guide to Personnel Recordkeeping and in OPM's Government-wide system of 
records notice for this system, OPM/GOVT-1. (Nonduplicative personnel 
records maintained by FTC employee managers in other FTC offices are 
covered by FTC-II-2, Unofficial Personnel Records--FTC.) Records in 
this system (FTC-II-1) include copies of current employees' 
applications for employment, documentation supporting appointments and 
awards, benefits records (health insurance, life insurance, retirement 
information, and Thrift Savings Plan information), investigative 
process documents, personnel actions, other personnel documents, 
changes in filing requirements, and training documents.
    Other records include:
    a. Records reflecting work experience, educational level achieved, 
specialized education or training obtained outside of Federal service.
    b. Records reflecting Federal service and documenting work 
experience and specialized education or training received while 
employed. Such records contain information about past and present 
positions held; grades; salaries; and duty station locations; 
commendations, awards, or other data reflecting special recognition of 
an employee's performance; and notices of all personnel actions, such 
as appointments, transfers, reassignments, details, promotions, 
demotions, reductions in force, resignations, separations, suspensions, 
approval of disability retirement applications, retirement and 
removals.
    c. Records relating to participation in the Federal Employees' 
Group Life

[[Page 16498]]

Insurance Program and Federal Employees Health Benefits Program.
    d. Records relating to an Intergovernmental Personnel Act 
assignment or Federal-private exchange program.
    e. Records relating to participation in an agency Federal Executive 
or SES Candidate Development Program.
    f. Records relating to Government-sponsored training or 
participation in the agency's Upward Mobility Program or other 
personnel programs designed to broaden an employee's work experiences 
and for purposes of advancement (e.g., an administrative intern 
program).
    g. Records connected with the Senior Executive Service (SES), for 
use in making studies and analyses of the SES, preparing reports, and 
in making decisions affecting incumbents of these positions, e.g., 
relating to sabbatical leave programs, training, reassignments, and 
details, that are perhaps unique to the SES and which may or may not be 
filed in the employee's OPF. These records may also serve as basis for 
reports submitted to OMB's Executive Personnel and Management 
Development Group for purposes of implementing the Office's oversight 
responsibilities concerning the SES.
    h. Records on an employee's activities on behalf of the recognized 
labor organization representing agency employees, including accounting 
of official time spent and documentation in support of per diem and 
travel expenses.
    i. To the extent that the records listed here are also maintained 
in the agency automated personnel or microform records system, those 
versions of the above records are considered to be covered by this 
system notice. Any additional copies of these records (excluding 
performance ratings of record and conduct-related documents maintained 
by first-line supervisors and managers covered by FTC-II-2) maintained 
by agencies at field or administrative offices remote from where the 
original records exist are considered part of this system.
    j. Records relating to designations for lump sum death benefits.
    k. Records relating to classified information nondisclosure 
agreements.
    l. Records relating to the Thrift Savings Plan (TSP) concerning the 
starting, changing, or stopping of contributions to the TSP as well as 
the how the individual wants the investments to be made in the various 
TSP Funds.
    m. Copies of records contained in the Enterprise Human Resources 
Integration (EHRI) data warehouse (including the Central Employee 
Record, the Business Intelligence file that provide resources to obtain 
career summaries, and the electronic Official Personnel Folder (eOPF)) 
maintained by OPM. These data elements include many of the above 
records along with additional human resources information such as 
training, payroll and performance information from other OPM and agency 
systems of records. A definitive list of EHRI data elements is 
contained in OPM's Guide to Human Resources Reporting and The Guide to 
Personnel Data Standards.
    n. Emergency contact information for the employee (see, e.g., FTC 
Form 75), which is kept on the left side of the OPF.

RECORD SOURCE CATEGORIES:
    Individual to whom the record applies and agency employees.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (1) Performance Related Uses
    (a) To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and to 
identify the type of information requested), where necessary to obtain 
information relevant to an agency decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, the 
conducting of a security or suitability investigation of an individual, 
the classifying of jobs, the letting of a contract, or the issuance of 
a license, grant, or other benefit;
    (b) To disclose to an agency in the executive, legislative, or 
judicial branch, or the District of Columbia Government in response to 
its request, or at the initiation of the agency maintaining the 
records, information in connection with the hiring of an employee; the 
issuance of a security clearance; the conducting of a security or 
suitability investigation of an individual; the classifying of jobs; 
the letting of a contract; the issuance of a license, grant, or other 
benefit by the requesting agency; or the lawful statutory, 
administrative, or investigative purpose of the agency to the extent 
that the information is relevant and necessary to the requesting 
agency's decision on the matter;
    (c) By the agency or by OPM to locate individuals for personnel 
research or survey response, and in the production of summary 
descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related work force studies. While published statistics and studies do 
not contain individual identifiers, in some instances the selection of 
elements of data included in the study may be structured in such a way 
as to make the data individually identifiable by inference;
    (d) To provide an official of another Federal agency information 
needed in the performance of official duties related to reconciling or 
reconstructing data files, in support of the functions for which the 
records were collected and maintained;
    (e) To disclose information to officials of the Merit Systems 
Protection Board, including the Office of the Special Counsel, when 
requested in connection with appeals, special studies of the civil 
service and other merit systems, review of Office rules and 
regulations, investigations of alleged or prohibited personnel 
practices, and such other functions, promulgated in 5 U.S.C. 1205 and 
1206, or as may be authorized by law;
    (f) To disclose information to the Equal Employment Opportunity 
Commission when requested in connection with investigations into 
alleged or possible discrimination practices in the Federal sector, 
examination of Federal affirmative employment programs, compliance by 
Federal agencies with the Uniform Guidelines on Employee Selection 
Procedures, or other functions vested in the Commission by the 
President's Reorganization Plan No. 1 of 1978;
    (g) To disclose to prospective non-Federal employers, the following 
information about a specifically identified current or former Federal 
employee:
    (i) Tenure of employment;
    (ii) Civil service status;
    (iii) Length of service in the agency and the Government; and
    (iv) When separated, the date and nature of action as shown on the 
Notification of Personnel Action, Standard Form 50 (or authorized 
exception);
    (h) To consider employees for recognition through quality step 
increases, and to publicize those granted. This may include disclosure 
to other public and private organizations, including news media, which 
grant or publicize employee recognition;
    (i) To consider and select employees for incentive awards and other 
honors and to publicize those granted. This may include disclosure to 
other public and private organizations, including news media, which 
grant or publicize employee awards or honors;
    (j) To disclose information to any member of the agency's 
Performance Review Board or other board or panel

[[Page 16499]]

(e.g., one convened to select or review nominees for awards of merit 
pay increases), when the member is not an official of the employing 
agency; information would then be used for the purposes of approving or 
recommending selection of candidates for executive development of SES 
candidate programs, issuing a performance appraisal rating, issuing 
performance awards, nominating for Meritorious and Distinguished 
Executive ranks, and removal, reduction-in-grade, and other personnel 
actions based on performance;
    (k) By agency officials for purposes of review in connection with 
appointments, transfers, promotions, reassignments, adverse actions, 
disciplinary actions, and determinations of the qualifications of an 
individual;
    (l) By the Office of Personnel Management for purposes of making a 
decision when a Federal employee or former Federal employee is 
questioning the validity of a specific document in an individual's 
record; and
    (m) As a data source for management information for promotion of 
summary descriptive statistics and analytical studies in support of the 
related personnel management functions of human resource studies; may 
also be utilized to locate specific individuals for personnel research 
or other personnel management functions;
    (2) Training/Education Related Uses
    (a) To disclose information to Government training facilities 
(Federal, State, and local) and to non-Government training facilities 
(private vendors of training courses or programs, private schools, 
etc.) for training purposes; and
    (b) To disclose information to educational institutions on 
appointment of a recent graduate to a position in the Federal service, 
and to provide college and university officials with information about 
their students working under the Cooperative Education Volunteer 
Service, or other similar programs where necessary to a student's 
obtaining credit for the experience gained;
    (3) Retirement/Insurance/Health Benefits Related Uses
    (a) To disclose information to: The Department of Labor, Department 
of Veterans Affairs, Social Security Administration, Department of 
Defense, Federal agencies that have special civilian employee 
retirement programs; or a national, State, county, municipal, or other 
publicly recognized charitable or income security administration agency 
(e.g., State unemployment compensation agencies) where necessary to 
adjudicate a claim under the retirement, insurance or health benefits 
programs of the Office of Personnel Management or an agency cited 
above, or to an agency to conduct an analytical study or audit of 
benefits being paid under such programs;
    (b) To disclose to the Office of Federal Employees Group Life 
Insurance information necessary to verify election, declination, or 
waiver of regular and/or optional life insurance coverage or 
eligibility for payment of a claim for life insurance;
    (c) To disclose to health insurance carriers contracting with the 
Office of Personnel Management to provide a health benefits plan under 
the Federal Employees Health Benefits Program, information necessary to 
identify enrollment in a plan, to verify eligibility for payment of a 
claim for health benefits, or to carry out the coordination or audit of 
benefit provisions of such contracts;
    (d) When an individual to whom a record pertains is mentally 
incompetent or under other legal disability, information in the 
individual's record may be disclosed to any person who is responsible 
for the care of the individual, to the extent necessary to assure 
payment of benefits to which the individual is entitled;
    (e) To disclose to the agency-appointed representative of an 
employee all notices, determinations, decisions, or other written 
communications issued to the employee, in connection with an 
examination ordered by the agency under:
    (i) Fitness-for-duty examination procedures; or
    (ii) Agency-filed disability retirement procedures;
    (f) To disclose to a requesting agency, organization, or individual 
the home address and other relevant information concerning those 
individuals who, it is reasonably believed, might have contracted an 
illness, been exposed to, or suffered from a health hazard while 
employed in the Federal work force; and
    (g) To disclose information to the Department of Defense, National 
Oceanic and Atmospheric Administration, and the United States Coast 
Guard needed to effect any adjustments in retired or retained pay 
required by the dual compensation provisions of 5 U.S.C. 5532;
    (4) Labor Relations Related Uses
    (a) To disclose information to the Federal Labor Relations 
Authority (including its General Counsel) when requested in connection 
with investigation and resolution of allegations of unfair labor 
practices, in connection with the resolution of exceptions to 
arbitrator's awards where a question of material fact is raised and 
matters before the Federal Service Impasses Panel; and
    (b) To disclose information to officials of labor organizations 
recognized under 5 U.S.C. 71 et seq. when relevant and necessary to 
their duties of exclusive representation concerning personnel policies, 
practices, and matters affecting working conditions; and
    (5) Miscellaneous Uses
    (a) To provide data to OPM for inclusion in the automated Center 
Personnel Data File;
    (b) To be disclosed for any other routine use set forth in the 
Government-wide system of records notice published for this system by 
OPM, see OPM/GOVT-1, or any successor OPM system notice that may be 
published for this system (visit www.opm.gov for more information);
    (c) To disclose information to a Federal, state, or local agency 
for determination of an individual's entitlement to benefits in 
connection with Federal Housing Administration programs; and
    (d) To locate individuals for personnel research or survey 
response, and in the production of summary descriptive statistics and 
analytical studies in support of the function for which the records are 
collected and maintained, or for related work force studies. While 
published statistics and studies do not contain individual identifiers, 
in some instances, the selection of elements of data included in the 
study may be structured in such a way as to make the data individually 
identifiable by inference.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records may be maintained on standard legal-size and letter-size 
paper, and in electronic storage media such as personnel system 
databases and .pdf forms.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are indexed by employee name and social security number.

[[Page 16500]]

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The OPF is maintained for the period of the employee's service in 
the agency and is then, if in a paper format, transferred to the 
National Personnel Records Center for storage or, as appropriate, to 
the next employing Federal agency. If the OPF is maintained in an 
electronic format, the transfer and storage is in accordance with the 
OPM-approved electronic system according to the most current version of 
OPM's Guide to Personnel Recordkeeping. Destruction of the OPF is in 
accordance with General Records Schedule GRS-2.2, Items 40-41.
    When the individual transfers to any Federal agency or to another 
appointing office, the OPF is sent to that agency or office. All 
personnel-related medical records are covered by a separate OPM Privacy 
Act system of records notice, OPM/GOVT-10.
    Other records. These records are retained for varying periods of 
time as set out by GRS-2.2.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets. (In addition, FTC HCMO offices are in 
a locked suite separate from other FTC offices not generally accessible 
to the public or other FTC staff.) Access to electronic records is 
controlled by ``user ID'' and password combinations and/or other 
appropriate electronic access or network controls (e.g., firewalls). 
FTC buildings are guarded and monitored by security personnel, cameras, 
ID checks, and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). Current FTC employees may also request access to 
their records directly through their designated FTC HCMO contact or 
managers, as applicable, and may be required to complete a written 
request form and to show identification to obtain access to their 
records. Employees may also access their records directly by utilizing 
OPM's approved electronic Official Personnel Folder system, using their 
assigned user ID and password.
    Former FTC employees subsequently employed by another Federal 
agency should contact the personnel office for their current Federal 
employer. Former employees who have left Federal service and want 
access to their official personnel records in storage should contact 
the National Personnel Records Center, 1411 Boulder Boulevard, 
Valmeyer, IL 62295.

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). Current FTC employees may also request access to 
their records directly through their designated FTC HCMO contact or 
managers, as applicable, and may be required to complete a written 
request form and to show identification to obtain access to their 
records. Employees may also access their records directly by utilizing 
OPM's approved electronic Official Personnel Folder system, using their 
assigned user ID and password.
    Former FTC employees subsequently employed by another Federal 
agency should contact the personnel office for their current Federal 
employer. Former employees who have left Federal service and want 
access to their official personnel records in storage should contact 
the National Personnel Records Center, 1411 Boulder Boulevard, 
Valmeyer, IL 62295.

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). Current FTC employees may also request access to 
their records directly through their designated FTC HCMO contact or 
managers, as applicable, and may be required to complete a written 
request form and to show identification to obtain access to their 
records. Employees may also access their records directly by utilizing 
OPM's approved electronic Official Personnel Folder system, using their 
assigned user ID and password.
    Former FTC employees subsequently employed by another Federal 
agency should contact the personnel office for their current Federal 
employer. Former employees who have left Federal service and want 
access to their official personnel records in storage should contact 
the National Personnel Records Center, 1411 Boulder Boulevard, 
Valmeyer, IL 62295.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 9460-9465 (February 23, 2015).
    74 FR 17863-17866 (April 17, 2009).
    73 FR 33591-33634 (June 12, 2008).

SYSTEM NAME AND NUMBER:
    Unofficial Personnel Records-FTC (FTC-II-2).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Chief Human Capital Officer, Human Capital Management Office 
(HCMO), Federal Trade Commission, 600 Pennsylvania Avenue NW, 
Washington, DC 20580, email: [email protected].
    See OPM/GOVT-2 for information about the system manager and address 
for that system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301, 1104, 3321, 4301-4305; 4311-4315; 5405, 6101-6106; 
6301-6326; 6331-6340; 6361-6373; 6381-6387; 6391; 7301-7353; 5 U.S.C. 
Chapter 75; Executive Order 12107; and 5 CFR 293.

PURPOSE(S) OF THE SYSTEM:
    To assist Commission managers and supervisors in making work 
assignment, evaluation, and other types of decisions related to the 
employees of the Federal Trade Commission; to assist in evaluating 
performance, preparing promotion and award recommendations, preparing 
informal or formal disciplinary actions, approving leave, coordinating 
schedules, and preparing news releases; to assist supervisors in the 
interviewing, evaluation, and selection process when filling position 
vacancies; and to maintain records of those considerations and actions.

[[Page 16501]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Commission employees, consultants, and 
contractors.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system of records contains information or documents about the 
educational background, employment, and work history of individuals. 
The types of records maintained vary with each supervisor and 
Commission unit. Each supervisor may maintain some or all of the 
following records: Written notes or memoranda on employee conduct and 
performance (i.e., employee evaluation, employee forms, leave records, 
work assignments, or disciplinary problems), including performance-
related records described in the Government-wide system of records 
notice published by the Office of Personnel Management (OPM) for this 
system of records, OPM/GOVT-2, or any successor OPM system notice that 
may be published for this system. There may be records relating to 
employee work schedules, consideration given to applicants for 
positions with the FTC, and ``emergency contact'' information collected 
by various offices informally.

RECORD SOURCE CATEGORIES:
    Individual to whom the record pertains; individual's supervisors; 
managers; Performance Review Boards; Executive Resource Boards; and 
other interested parties.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    (1) Records identifying the individual's work schedule may be 
disclosed to that extent and for that purpose to others within or 
outside the agency;
    (2) Records may be referred to the Office of Personnel Management 
concerning pay benefits, retirement deductions, and other information 
necessary for OPM to carry out its government-wide personnel management 
functions; and
    (3) Records may also be used or disclosed for any of the purposes 
or routine uses set forth in the Government-wide systems of records 
notice published by OPM for this system of records, OPM/GOVT-2, or any 
successor OPM system notice that may be published for this system. 
(Visit www.opm.gov for more information.)
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Maintained in file folders, envelopes and in electronic formats.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by individual's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are generally retained in accordance with National Archives 
and Records Administration (NARA) General Records Schedule (GRS) 2.2, 
items 80 (supervisory personnel files) and 70-73 (employee performance 
records). A detailed retention schedule for employee performance-
related records, which include ratings of record, supporting 
documentation for those ratings, and any other performance-related 
material required by agency performance appraisal system, is also set 
forth in OPM/GOVT-2. In general, supervisory personnel files are 
destroyed within 1 year after the employee separates or transfers from 
the agency, and employee performance records that have not been 
destroyed as obsolete or superseded, or have not been placed in the 
employee's Official Personnel Folder (OPF), see FTC II-1, are destroyed 
when they are 4 years old for non-SES appointees, or 5 years old for 
SES appointments. Where any of these records are needed in connection 
with an administrative, quasi-judicial or judicial proceeding, they may 
be retained as authorized by GRS 2.2-2.3.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets. Access to electronic records is 
controlled by ``user ID'' and password combination and/or other 
appropriate electronic access or network controls (e.g., firewalls). 
FTC buildings are guarded and monitored by security personnel, cameras, 
ID checks, and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). Current FTC employees may also request access to 
their records directly from the manager maintaining the documents. If 
these documents have become part of a case file, due to an official 
review or investigation, the employee may request access through the 
appropriate office conducting the review or investigation (e.g., the 
Office of Inspector General, General Counsel, Equal Employment 
Opportunity and Workplace Inclusion, etc.).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). Current FTC employees may also request access to 
their records directly from the manager maintaining the documents. If 
these documents have become part of a case file, due to an official 
review or investigation, the employee may request access through the 
appropriate office conducting the review or investigation (OIG, OGC, 
EEO, ER/LR, etc.).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). Current FTC employees may also request access to 
their records directly from the manager maintaining the documents. If 
these documents have become part of a case file, due to an official 
review or investigation, the employee may request access through the 
appropriate office conducting the review or investigation (OIG, OGC, 
EEO, ER/LR, etc.).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 9460-9465 (February 23, 2015).
    74 FR 17863-17866 (April 17, 2009).
    73 FR 33591-33634 (June 12, 2008).

SYSTEM NAME AND NUMBER:
    Workers' Compensation--FTC (FTC-II-3).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington,

[[Page 16502]]

DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Chief Human Capital Officer, Human Capital Management Office 
(HCMO), Federal Trade Commission, 600 Pennsylvania Avenue NW, 
Washington, DC 20580, email: [email protected].
    See DOL/GOVT-1 for information about the system manager and address 
for that system.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Employees Compensation Act (FECA), 5 U.S.C. 8101 et seq., 
20 CFR 1.1 et seq.

PURPOSE(S) OF THE SYSTEM:
    To consider claims filed by employees and/or their survivors for 
compensation under FECA based on work-related injuries, and to maintain 
records concerning such claims. The FECA establishes the system for 
processing and adjudicating claims that the Commission employee and/or 
the Commission and other covered individuals file with DOL's Office of 
Workers' Compensation Programs, seeking monetary, medical and similar 
benefits for injuries or deaths sustained by the individual while in 
the performance of duty. The records maintained in this system are 
created as a result of and are necessary to this process. The records 
provide information and verification about the individual's employment-
related injury and the resulting disabilities and/or impairments, if 
any, on which decisions awarding or denying benefits provided under the 
FECA must be based.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals (i.e., FTC employees) and/or their survivors who file 
claims seeking benefits under the Federal Employees' Compensation Act 
(FECA) for injuries sustained by the individual while in the 
performance of duty. The FECA applies to all civilian Federal 
employees, including various classes of persons whom provide or have 
provided personal service to the government of the United States.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system may contain the following kinds of records: Names; 
Social Security numbers; reports of injury by the employee and/or the 
Commission; claim forms filed by or on behalf of injured employees or 
their survivors seeking benefits under the FECA; forms authorizing 
medical care and treatment; other medical records and reports; bills 
and other payment records; compensation payment records; copies of 
formal orders for or against the payment of benefits; copies of 
transcripts of hearings conducted; and any other medical, employment, 
or personal information submitted or gathered in connection with the 
claim. The system may also contain information relating to dates of 
birth, marriage, divorce, and death; notes of telephone conversations 
conducted in connection with the claim; information relating to 
vocational and/or medical rehabilitation plans and progress reports; 
records relating to court proceedings, insurance, banking and 
employment; articles from newspapers and other publications; 
information relating to other benefits (financial and otherwise) the 
claimant may be entitled to; and information received from various 
investigative agencies concerning possible violations of Federal civil 
or criminal law. The system may also contain consumer credit reports on 
individuals indebted to the United States, information relating to the 
debtor's assets, liabilities, income and expenses, personal financial 
statements, correspondence to and from the debtor, information relating 
to the location of the debtor, and other records and reports relating 
to the implementation of the Federal Claims Collection Act (as 
amended), including investigative reports or administrative review 
matters. Individual records listed here are included in a claim file 
only insofar as they may be pertinent or applicable to the employee or 
beneficiary.
    This system includes only claims-related records maintained by the 
FTC. Claims are transmitted the United States Department of Labor (DOL) 
for processing and adjudication. Data maintained by DOL by the 
Government-wide system of records notice published by DOL for its 
system of records, see DOL/GOVT-1 (Office of Workers' Compensation 
Programs, Federal Employees' Compensation Act File) or any successor 
DOL system notice that may be published for that system.

RECORD SOURCE CATEGORIES:
    Employee claiming work-related injury; beneficiaries; witnesses; 
FTC supervisors, managers, and responsible FTC HCMO staff; DOL; 
suppliers of health care products and services and their agents and 
representatives, including physicians, hospitals, and clinics; consumer 
credit reports, etc.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system may be:
    (1) Disclosed in response to queries from Department of Labor, 
Office of Workers Compensation Programs, supervisors and employees 
about compensation claims; and
    (2) Used or disclosed for any purpose or routine use set forth in 
the system of records notice published by DOL for this system of 
records, DOL/GOVT-1 (Office of Workers' Compensation Programs, Federal 
Employees' Compensation Act File), or any successor DOL system notice 
that may be published for this system.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Maintained in file folders or temporary electronic files.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by individual's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and disposed of under the National Archives 
and Records Administration's General Records Schedule 2.4, items 100-
101.
    See DOL/GOVT-1 for the retention and disposal schedules that apply 
to claims files maintained by that agency. In general, all case files 
and automated data in that system pertaining to a claim are destroyed 
15 years after the case file has become inactive. Case files that have 
been scanned to create electronic copies are destroyed after the copies 
are verified. Automated data are retained in their most current form 
only, however, and as information is updated, outdated information is 
deleted.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets. Access to electronic records is 
controlled by ``user ID'' and password combination and/or other 
appropriate electronic access or network controls (e.g., firewalls). 
FTC

[[Page 16503]]

buildings are guarded and monitored by security personnel, cameras, ID 
checks, and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). Current FTC employees may directly access their 
records via DOL's electronic system, ECOMP (Employees' Compensation 
Operations & Management Portal). Access to their specific records is 
controlled by ``user ID'' and password combination and/or other 
appropriate electronic access or network controls (e.g., firewalls). 
See DOL/GOVT-1 for information about the notification, record access 
and contesting procedures for claims records maintained by DOL.

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). See DOL/GOVT-1 for information about the 
notification, record access and contesting procedures for claims 
records maintained by DOL.

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008). See DOL/GOVT-1 for information about the 
notification, record access and contesting procedures for claims 
records maintained by DOL.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    As explained in DOL/GOVT-1, in accordance with 5 U.S.C. 552a(k)(2), 
investigative materials, if any, in this system of records compiled for 
law enforcement purposes are exempt from subsections (c)(3), (d), 
(e)(1), (e)(4)(G), (H) and (I), and (f) of 5 U.S.C. 552a, provided, 
however, that if any individual is denied any right, privilege, or 
benefit that he or she would otherwise be entitled to by Federal law, 
or for which he or she would otherwise be eligible, as a result of the 
maintenance of these records, such material shall be provided to the 
individual, except to the extent that the disclosure of the material 
would reveal the identity of a source who furnished information to the 
Government under an express promise that the identity of the source 
would be held in confidence, or prior to January 1, 1975, under an 
implied promise that the identity of the source would be held in 
confidence.

HISTORY:
    80 FR 9460-9465 (February 23, 2015).
    73 FR 33591-33634 (June 12, 2008).
* * * * *

SYSTEM NAME AND NUMBER:
    Employment Application-Related Records-FTC (FTC-II-4).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Chief Human Capital Officer, Human Capital Management Office, 
Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, DC 
20580.
    See OPM/GOVT-5 for information about the system manager and address 
for OPM's system of records.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Trade Commission Act, 15 U.S.C. 41 et seq.; 5 U.S.C. ch. 
33, subch. I; 5 U.S.C. 4103; Executive Order 9397.

PURPOSE(S) OF THE SYSTEM:
    To consider individuals who have applied for FTC employment by 
evaluating and making determinations of their qualifications or 
ineligibility; to rate and rank applicants for purposes of selecting 
candidates for employment. As noted in OPM/GOVT-5, records are also 
maintained and used to help identify training needs and for referral or 
research purposes.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have applied for employment at the FTC.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Applications for employment, correspondence, and other records 
submitted, generated, or otherwise compiled and maintained by the FTC 
as part of the recruitment, examination, or placement of individuals 
seeking FTC employment. Records covered by this system are fully 
described in the Government-wide system of records notice published by 
the Office of Personnel Management (OPM) for this system of records, 
OPM/GOVT-5 (Recruiting, Examining, and Placement Records).

RECORD SOURCE CATEGORIES:
    Applicants; OPM; applicants' personal references; FTC contractor's 
website.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    See OPM/GOVT-5 for a list of routine uses authorized by OPM for 
records in this system. Those uses include, for example:
    (1) To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, when 
the disclosing agency becomes aware of an indication of a violation or 
potential violation of civil or criminal law or regulation.
    (2) To disclose information to any source from which additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purposes of the request, and to 
identify the type of information requested), when necessary to obtain 
information relevant to an agency decision concerning hiring or 
retaining an employee, issuing a security clearance, conducting a 
security or suitability investigation of an individual, classifying 
positions, letting a contract, or issuing a license, grant or other 
benefit.
    (3) To disclose information to a Federal agency, in response to its 
request, in connection with hiring or retaining an employee, issuing a 
security clearance, conducting a security or suitability investigation 
of an individual, classifying positions, letting a contract, or issuing 
a license, grant, or other benefit by the requesting agency, to the 
extent that the information is relevant and necessary to the requesting 
agency's decision in the matter.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/
about-ftc/foia/foia-

[[Page 16504]]

reading-rooms/privacy-act-systems and at 83 FR 55541, 55542-55543 (Nov. 
6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic, paper, or other non-electronic records. The FTC 
(through an FTC contractor and in conjunction with OPM) uses websites 
to collect personal data from applicants for electronic management, 
processing, and storage. These data can also be downloaded and printed 
out.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    By name only.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system are retained for varying lengths of time 
pursuant to the National Archives and Records Administration's General 
Records Schedule 2.1. Job vacancy records in this system are retained 
for two years after selection certificate is closed or final settlement 
of any associated litigation, whichever is later, and job applications 
in this system are retained for one year after date of submission. 
Interview records related to filling job vacancies are retained two 
years after case is closed by hire or non-selection, expiration of 
right to appeal a non-selection, or final settlement of any associated 
litigation, whichever is later.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to FTC personnel and contractors whose job 
duties require such access. Paper records are maintained in lockable 
cabinets or offices. Burn bags or shredding is used to destroy 
printouts, correspondence, or other records containing sensitive data. 
Access to electronic records is protected by ``user ID'' and password 
combination and/or other access or network controls (e.g., firewalls). 
FTC buildings are guarded and monitored by security personnel, cameras, 
ID checks, and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    See OPM/GOVT-5 and 5 CFR 297.501. Investigatory materials, if any, 
relating to eligibility determinations, where disclosure may reveal 
confidential sources, in this system are exempted under 5 U.S.C. 
552a(k)(5).

HISTORY:
    80 FR 9460-9465 (February 23, 2015).
    73 FR 33591-33634 (June 12, 2008).
* * * * *

SYSTEM NAME AND NUMBER:
    Equal Employment Opportunity Statistical Reporting System-FTC (FTC-
II-5).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Director, Equal Employment Opportunity Office, Federal Trade 
Commission, 600 Pennsylvania Avenue NW, Washington, DC 20580, email: 
[email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1301, 3301, 7201, 7204; Executive Order 10577; 42 U.S.C. 
2000e-16; Public Law 93-112.

PURPOSE(S) OF THE SYSTEM:
    To maintain EEO-related data about the FTC workforce; to protect 
and limit access to such workforce data by collecting and maintaining 
such data separately from certain other human resources records about 
employees; to provide the FTC's EEO Office with data necessary to 
create general statistical analyses and reports.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    FTC employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Coded minority group designations and other data relevant to equal 
employment opportunity (EEO) at the FTC; other employee identification 
data (e.g., position, grade, office or duty station).

RECORD SOURCE CATEGORIES:
    Self-identification by employee (e.g., on information collection 
forms completed by the employee); visual identification of employees or 
other personal information or knowledge used by FTC Human Resources or 
other staff for coding EEO-related data into the system; employee 
identification data from other human resources record systems (e.g., 
FTC-II-I, General Personnel Records-FTC).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Data from system records are disclosed only in aggregate, non-
individually identifiable form in analyses and reports generated for 
use within the FTC and for reporting to Congress, the Office of 
Management and Budget, the Equal Employment Opportunity Commission, and 
the Office of Personnel Management, as required by law. For other ways 
that the Privacy Act permits the FTC to use or disclose system records 
outside the agency, see Appendix I (Authorized Disclosures and Routine 
Uses Applicable to All FTC Privacy Act Systems of Records), available 
on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 55541, 55542-55543 (Nov. 
6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Data from information collection forms completed by FTC employees 
are entered into and stored in a structured electronic database 
maintained on agency servers, with restricted access (see 
``Safeguards'' below). Paper forms are compiled and kept in the FTC's 
EEO Office.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by name of individual, name of group, or by cross-reference 
to title and grade or other human resources data fields or codes.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained and destroyed in accordance with schedules and

[[Page 16505]]

guidance issued or approved by the National Archives and Records 
Administration. See, e.g., General Records Schedule 2.3, item 35 (EEO-
related employment statistics), which authorizes disposal after five 
years.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to FTC personnel or contractors whose job 
duties require such access. Initial receipt and handling of information 
collection forms, as well as entry of data into computerized databases, 
is limited to authorized FTC individuals. Information collection forms 
are forwarded to and stored in lockable cabinets and offices within the 
FTC's EEO Office. Completed forms and system data are stored and 
maintained separately from other human resources records to prevent 
access or use by unauthorized individuals. Access to electronic records 
is controlled by ``user ID'' and password combination, and may be 
obtained only by written authorization of the FTC's EEO Director. 
System database is further protected by other network controls (e.g., 
firewalls). FTC buildings are guarded and monitored by security 
personnel, cameras, ID checks, and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    73 FR 33591-33634 (June 12, 2008).
* * * * *

SYSTEM NAME AND NUMBER:
    Discrimination Complaint System-FTC (FTC-II-6).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Director, Equal Employment Opportunity Office, Federal Trade 
Commission, 600 Pennsylvania Avenue NW, Washington, DC 20580, email: 
[email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Section 717 of Title VII of the Civil Rights Act of 1964, as 
amended, 42 U.S.C. 2000e-16; 29 CFR part 1614.

PURPOSE(S) OF THE SYSTEM:
    To assist in the consideration given to reviews of potential or 
alleged violations of equal employment opportunity (EEO) statutes and 
regulations and to maintain records on pre-complaint and complaint 
matters relating to those issues; for the purpose of counseling, 
investigating, and adjudicating such complaints; to resolve issues 
related to alleged discrimination because of race, color, religion, 
sex, national origin, age, physical or mental disability, sexual 
orientation, or status as a parent in connection with EEO matters; to 
make reports to Office of Management and Budget, Merit Systems 
Protection Board, and Equal Employment Opportunity Commission. (This 
system corresponds to EEOC/GOVT-1, Equal Employment Opportunity in the 
Federal Government Complaint and Appeal Records.)

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Past or present Federal Trade Commission employees and applicants 
for employment.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Complaints, affidavits, supporting documents, memoranda, 
correspondence, and notes relevant to and compiled during precomplaint 
and complaint investigations and matters at the FTC; investigatory 
files and reports incorporating copies of such records.

RECORD SOURCE CATEGORIES:
    Individual about whom the record is maintained, affiants, and EEO 
staff, other personnel records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The system of records notice published for this system by the EEOC 
(EEO/GOVT-1) sets forth the routine uses (disclosures) of records in 
this system outside the agency. (For further information, the EEOC's 
website is www.eeoc.gov.)
    In addition, records in this system may be routinely used and/or 
disclosed:
    (1) To the complainant's lawyer or other formally designated 
representative of the individual, to the extent required by applicable 
Federal sector equal employment law and regulations. Portions of the 
investigatory file may be redacted to protect against disclosure 
outside the agency of information about individuals other than the 
complainant.
    (2) As relevant and necessary in administrative hearings and 
appeals to which the complainant and the FTC are parties before the 
EEOC, including any related court litigation or appeals.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Documents consist mainly of paper records; certain records (e.g., 
draft memoranda, letters, emails) may be generated or maintained 
electronically.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by name of the complainant.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained pursuant to General Records Schedule 2.3 for 
varying periods of time after resolution of a case; including cases 
that did not result in an official formal or informal EEO complaint (2 
years), cases resolved within the agency that did not go to the formal 
process stage (3 years), and cases resolved by formal process within 
the agency, by the Equal Employment Opportunity Commission, or by a 
U.S. Court (7 years).

[[Page 16506]]

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to FTC personnel and contractors whose 
responsibilities require access. Paper records are maintained in 
lockable cabinets in the FTC's EEO Office, and access is restricted to 
FTC's EEO staff and parties concerned in any related proceeding. Access 
to electronic records is controlled by ``user ID'' and password 
combination, and/or other appropriate electronic access and network 
controls (e.g., firewalls). FTC buildings are guarded and monitored by 
security personnel, cameras, ID checks, and other physical security 
measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    As provided in EEOC/GOVT-1, pursuant to subsection (k)(2) of the 
Privacy Act, 5 U.S.C. 552a(k)(2), investigatory materials, if any, 
compiled for law enforcement purposes in this system of records are 
exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), 
(e)(4)(I) and (f) of the Act.

HISTORY:
    73 FR 33591-33634 (June 12, 2008).
* * * * *

SYSTEM NAME AND NUMBER:
    Employee Adverse Action and Disciplinary Records-FTC. (FTC-II-8).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Chief Human Capital Officer, Human Capital Management Office, 
Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, DC 
20580.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 4301 et seq.; 5 U.S.C. 4311 et seq.; 5 U.S.C. 7101 et 
seq.; 5 U.S.C. 7501 et seq.; 5 U.S.C. 7511 et seq.; 5 U.S.C. 7541 et 
seq.; and 5 CFR parts 293, 315, 432 & 752.

PURPOSE(S) OF THE SYSTEM:
    To document proposed and final agency decisions on disciplinary 
actions, adverse actions, and performance-based actions in order for 
them to be defensible before third-party review.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former FTC employees who have been disciplined or had a 
performance- based action taken against them, or who have a proposed 
disciplinary or performance-based action against them.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Case files and records related to adverse actions and performance-
based actions (removal, suspension, reduction-in-grade) against 
employees. The file can include a copy of the proposed adverse action 
with supporting documents, statements of witnesses, employee's reply, 
hearing notices, reports, agency decisions, reversal of action, and 
appeal records. Other types of records are set out in the Office of 
Personnel Management (OPM) Privacy Act system of records notice 
applicable to this system, OPM/GOVT-3 (Records of Adverse Actions, 
Performance Based Reduction in Grade and Removal Actions, and 
Termination of Probationers), or any successor system notice for this 
system.

RECORD SOURCE CATEGORIES:
    Individual about whom the records pertain, witnesses, supervisors, 
program managers, counselors, related correspondence from organizations 
or persons.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system may be disclosed for any of the routine uses 
set forth in OPM/GOVT-3.
    In addition, records in this system:
    (1) Including records of disciplinary actions, adverse actions and 
performance-based actions, may be disclosed to and used by employee 
relations specialists or others whose official duties require such 
information;
    (2) Including records of official time used and travel and per diem 
money spent while attending to union business, may be disclosed to and 
used by labor relations specialists and others whose official duties 
require such information. Information in system records may also be 
disclosed to officials of labor organizations recognized under 5 U.S.C. 
7101 et seq. when relevant and necessary to their duties as exclusive 
representative; and
    (3) May be disclosed to the Federal Labor Relations Authority 
(including its General Counsel) when requested in connection with 
investigation and resolution of allegations of unfair labor practices, 
in connection with the resolution of exceptions to arbitrator's awards 
where a question of material fact is raised and matters before the 
Federal Service Impasses Panel.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records stored in file folders; temporary electronic files.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by individual's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records related to adverse actions, performance-based reduction-in-
grade and removal actions, and termination of probationers are 
destroyed seven years after case is closed in accordance with General 
Records Schedule 2.3, items 60-62, issued by the National Archives and 
Records Administration. Actions related to labor management relations 
arbitration are destroyed 5 years after final resolution in accordance 
with General Records Schedule 2.3, item 52.

[[Page 16507]]

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets. Access to any electronic records is 
controlled by ``user ID'' and password combination and/or other 
appropriate access or network controls (e.g., firewalls). FTC buildings 
are guarded and monitored by security personnel, cameras, ID checks, 
and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 9460-9465 (February 23, 2015).
    73 FR 33591-33634 (June 12, 2008).

SYSTEM NAME AND NUMBER:
    Claimants Under Federal Tort Claims Act and Military Personnel and 
Civilian Employees' Claims Act-FTC. (FTC-II-9).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Deputy General Counsel for Legal Counsel, Office of the General 
Counsel, Federal Trade Commission, 600 Pennsylvania Avenue NW, 
Washington, DC 20580.
    Assistant Chief Financial Officer for Financial Systems, Internal 
Control and Policy, Financial Management Office, Federal Trade 
Commission, 600 Pennsylvania Avenue NW, 20580.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Tort Claims Act, 28 U.S.C. 1346(b), 28 U.S.C. 2671-2680; 
Military Personnel and Civilian Employees' Claims Act, 31 U.S.C. 3721.

PURPOSE(S) OF THE SYSTEM:
    To consider claims made under the above-cited statutes; to 
investigate those claims; to determine appropriate responses to those 
claims; and to maintain records outlining all considerations and 
actions related to those claims.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have claimed reimbursement from FTC under Federal 
Tort Claims Act and Military Personnel and Civilian Employees' Claims 
Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Personal information relating to incidents in which the FTC may be 
liable for property damage, loss, or personal injuries; reimbursement 
applications; internal memoranda; and witness statements.

RECORD SOURCE CATEGORIES:
    Individual about whom the record pertains (claimant); FTC employee 
involved in incident; other FTC employees or other persons having 
knowledge of the circumstances; official police report (if any); and 
insurance company representing claimant (if any).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system:
    (1) May be referred to Department of Justice, General Services 
Administration, or other federal agency when the matter comes within 
the jurisdiction of such agency; and
    (2) May be used in discussions and correspondence with insurance 
companies, with other persons or entities that may be liable, with 
potential witnesses or others having knowledge of the matter.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records stored in file folders; temporary electronic files.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by individual's name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are retained for 7 years after the matter has been 
resolved, and then destroyed, as provided in General Records Schedule 
1.1, item 80, issued by the National Archives and Records 
Administration, except any claims files that are affected by court 
order or subject to litigation proceedings, which are destroyed when 
the court order is lifted or the litigation is concluded, or when the 
files are 7 years, whichever is later.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets. Access to electronic records is 
controlled by ``user ID'' and password combination and/or other 
appropriate access or network controls (e.g., firewalls). FTC buildings 
are guarded and monitored by security personnel, cameras, ID checks, 
and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

[[Page 16508]]

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 9460-9465 (February 23, 2015).
    74 FR 17863-17866 (April 17, 2009).
    73 FR 33591-33634 (June 12, 2008).
* * * * *

SYSTEM NAME AND NUMBER:
    e-Train Learning Management System-FTC (FTC-II-12).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where records may be maintained or 
accessed, see Appendix III (Locations of FTC Buildings and Regional 
Offices), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 
(Feb. 23, 2015).

SYSTEM MANAGER(S):
    Chief Human Capital Officer, Human Capital Management Office 
(HCMO), Federal Trade Commission, 600 Pennsylvania Avenue NW, 
Washington, DC 20580, email: [email protected].

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Trade Commission Act, 15 U.S.C. 41 et seq.; 5 U.S.C. ch. 
41; 5 CFR 410.701.

PURPOSE(S) OF THE SYSTEM:
    To provide information to agency managers necessary to indicate the 
training that has been requested and provided to individual employees; 
to determine course offerings and frequency; and to manage the training 
program administered by the Human Capital Management Office. Since this 
system is legally part of the OPM's Government-wide system of records 
notice for this system, OPM/GOVT-1, it is subject to the same purposes 
set forth for that system by OPM, see OPM/GOVT-1, or any successor OPM 
system notice that may be published for this system (visit www.opm.gov 
for more information).

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who, at the time the records are added to the system, 
are FTC employees who registered to attend training courses offered by 
the Human Capital Management Office.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee social security number, position title, pay plan, series, 
grade, organizational code, work address, work phone number, 
supervisor, date of birth, work email address, course number, course 
title, course date and time, attendance indicator, separation date, 
etc.

RECORD SOURCE CATEGORIES:
    Individual about whom the record is maintained, supervisors, 
managers, and Human Capital Management Office staff responsible for the 
training program.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Since this system is legally part of the OPM's Government-wide 
system of records notice for this system, OPM/GOVT-1, it is subject to 
the same routine uses set forth for that system by OPM, see OPM/GOVT-1, 
or any successor OPM system notice that may be published for this 
system (visit www.opm.gov for more information).
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored in electronic record systems and temporary paper 
printouts.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by employee social security number and name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Employee training records are generally retained according to 
General Records Schedule (GRS) 2.6, issued by the National Archives and 
Records Administration.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets. Access to electronic records is 
controlled by ``user ID'' and password combination and/or other 
appropriate electronic access and network controls (e.g., firewalls). 
FTC buildings are guarded and monitored by security personnel, cameras, 
ID checks, and other physical security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    75 FR 52749-52751 (August 27, 2010).
    73 FR 33591-33634 (June 12, 2008).
* * * * *
III. Federal Trade Commission Financial Systems of Records
* * * * *

SYSTEM NAME AND NUMBER:
    Personnel Payroll System-FTC. (FTC-III-1).

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Federal Personnel Payroll System (FPPS) Management Division, U.S. 
Department of Interior, Interior Business Center, 7301 West Mansfield 
Avenue, Denver, CO 80227.
    Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, 
DC 20580. For other locations where

[[Page 16509]]

records may be maintained or accessed, see Appendix III (Locations of 
FTC Buildings and Regional Offices), available on the FTC's website at 
https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 80 FR 9460, 9465 (Feb. 23, 2015).

SYSTEM MANAGER(S):
    Chief Human Capital Officer, Human Capital Management Office, 
Federal Trade Commission, 600 Pennsylvania Avenue NW, Washington, DC 
20580, email: [email protected].
    See DOI-85 for the FPPS system manager and address.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Title 5 of the United States Code, Part III, Subparts A-G; 31 
U.S.C. 3512; 5 U.S.C. 5101 et seq.; Public Law 81-784, 64 Stat. 832; 
Office of Management and Budget Circular A-123, ``Management's 
Responsibility for Enterprise Risk Management and Internal Control'' 
(Revised 07/15/2016) and Attachment D, ``Compliance with the Federal 
Financial Management Improvement Act'' (09/20/2013).

PURPOSE(S) OF THE SYSTEM:
    To maintain, process and/or provide complete, accurate, and prompt: 
(a) Payment of salary and deductions; (b) payroll information relating 
to retirement contributions, including the calculation of retirement 
benefits; (c) generation and maintenance of human resources and payroll 
records and transactions; (d) interaction of human resources and 
payroll systems with core financial systems; (e) adequate internal 
controls to ensure that human resources and payroll systems are 
operating in accordance with applicable laws and regulations; and (f) 
information, without extraneous material, to those internal and 
external to the agency who require the information, including the 
answering of employees' inquiries regarding their retirement 
contributions while they are with the agency.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former Federal Trade Commission employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee name, Social Security number, and organizational code; pay 
rate and grade, retirement, and location data; length of service; pay, 
leave, time and attendance, allowances, and cost distribution records; 
deductions for Medicare or FICA, FEGLI, union dues, taxes, allotments, 
quarters, charities, health benefits, Thrift Savings Fund 
contributions, awards, shift schedules, pay differentials, IRS tax lien 
data, commercial garnishments, child support and/or alimony wage 
assignments; and related payroll and personnel data. Also included is 
information on debts owed to the government as a result of overpayment, 
refunds owed, or a debt referred for collection on a transferred 
employee.
    These records are also covered by the applicable system notice 
published by the Department of Interior (DOI), DOI-85 (Payroll, 
Attendance, Retirement, and Leave Records--Interior), and any successor 
system notice that may be published by DOI for this system.

RECORD SOURCE CATEGORIES:
    Individuals on whom the records are maintained, official personnel 
records of individuals on whom the records are maintained, supervisors, 
timekeepers, previous employer, and the Internal Revenue Service.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records in this system:
    (1) That identify the individual's work schedule may be disclosed 
to that extent, and for that purpose, to others within or outside the 
agency;
    (2) To the extent they contain information about an individual's 
unemployment compensation, may be referred to state and local 
unemployment compensation boards;
    (3) To the extent they contain information about employment pay, 
benefits, retirement deductions, and other information necessary for 
the Office of Personnel Management (OPM) to carry out its Government-
wide personnel management functions, may be referred to OPM for such 
purposes;
    (4) May be referred to OPM upon the individual's retirement, 
transfer to another Federal agency, or resignation from Federal 
service; and
    (5) May be disclosed for any routine use noted in the Department of 
Interior (DOI) Privacy Act system of records notice applicable to this 
system, DOI-85 (Payroll, Attendance, Retirement, and Leave Records--
Interior), or any successor system notice for this system.
    For other ways that the Privacy Act permits the FTC to use or 
disclose system records outside the agency, see Appendix I (Authorized 
Disclosures and Routine Uses Applicable to All FTC Privacy Act Systems 
of Records), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 83 FR 
55541, 55542-55543 (Nov. 6, 2018).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Stored on computer tape at the U.S. Department of Interior, 
Interior Business Center, which processes employee payroll for the FTC 
under an interagency agreement. Paper printouts or original input 
documents may be stored at the FTC in locked file cabinets or as imaged 
documents on magnetic media at all locations that prepare and input 
documents and information for data processing.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Indexed by name, Social Security number, and organizational code.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The records in this system have varying retention periods as 
described in the National Archives and Records Administration's General 
Records Schedule 2.4 (items 010-050) for agency payroll records. 
Records are held for length of the service of the employee while he or 
she is at FTC. Information is forwarded to (a) gaining agency when 
employee transfers to another Federal agency; or (b) National Archives 
and Records Administration, National Personnel Records Center when 
employee separates or retires from the Federal government.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access is restricted to agency personnel or contractors whose 
responsibilities require access. Paper records are maintained in 
lockable rooms or file cabinets. Access to electronic records is 
controlled by ``user ID'' and password combination and/or other 
appropriate electronic access controls. FTC buildings are guarded and 
monitored by security personnel, cameras, ID checks, and other physical 
security measures.

RECORD ACCESS PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

CONTESTING RECORD PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-
ftc/foia/foia-reading-

[[Page 16510]]

rooms/privacy-act-systems and at 73 FR 33592, 33634 (June 12, 2008).

NOTIFICATION PROCEDURES:
    See Sec.  4.13 of the FTC's Rules of Practice, 16 CFR 4.13. For 
additional guidance, see also Appendix II (How To Make A Privacy Act 
Request), available on the FTC's website at https://www.ftc.gov/about-ftc/foia/foia-reading-rooms/privacy-act-systems and at 73 FR 33592, 
33634 (June 12, 2008).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    80 FR 9460-9465 (February 23, 2015).
    74 FR 17863-17866 (April 17, 2009).
    73 FR 33591-33634 (June 12, 2008).
* * * * *

Heather Hippsley,
Deputy General Counsel.
[FR Doc. 2019-07842 Filed 4-18-19; 8:45 am]
BILLING CODE 6750-01-P