Privacy Act of 1974; System of Records, 14374-14376 [2019-07095]
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Federal Register / Vol. 84, No. 69 / Wednesday, April 10, 2019 / Notices
SYSTEM NAME AND NUMBER:
FEDERAL COMMUNICATIONS
COMMISSION
FCC/OWD–2, Alternative Dispute
Resolution (ADR) Program.
Privacy Act of 1974; System of
Records
SECURITY CLASSIFICATION:
Unclassified.
Federal Communications
Commission.
AGENCY:
ACTION:
records.
The Federal Communications
Commission (FCC or Commission or
Agency) proposes to add a new system
of records, FCC/OWD–2, Alternative
Dispute Resolution (ADR) Program, to
its inventory of records systems subject
to the Privacy Act of 1974, as amended.
This action is necessary to meet the
requirements of the Privacy Act to
publish in the Federal Register notice of
the existence and character of records
maintained by the agency. The FCC’s
Office of Workplace Diversity (OWD)
will use this new ADR Program system
to cover the personally identifiable
information (PII) that is collected, used,
stored, and maintained in an OWD
database that is used for the FCC’s ADR
services.
SUMMARY:
This system of records will
become effective on April 10, 2019.
Written comments on the system’s
routine uses are due by May 10, 2019.
The routine uses will become effective
on May 10, 2019, unless written
comments are received that require a
contrary determination.
DATES:
Send comments to Leslie F.
Smith, Privacy Manager, Information
Technology (IT), Room 1–C216, Federal
Communications Commission, 445 12th
Street SW, Washington, DC 20554, or to
Leslie.Smith@fcc.gov.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
Leslie F. Smith, (202) 418–0217, or
Leslie.Smith@fcc.gov (and to obtain a
copy of the Narrative Statement that
includes details of this proposed new
system of records).
On March
1, 2017, the FCC’s Chairman launched
a ‘‘Don’t Escalate, Choose to Mediate’’
campaign to promote the voluntary use
of Alternative Dispute Resolution (ADR)
to resolve workplace disputes. As part
of the implementation of this initiative,
this notice provides details about the
proposed new system of records, FCC/
OWD–2, Alternative Dispute Resolution
(ADR) Program, which OWD will use to
cover the PII that is stored in the ADR
Program database that OWD will use in
ADR Program services for FCC
employees and other individuals at the
FCC.
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SUPPLEMENTARY INFORMATION:
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RECORD SOURCE CATEGORIES:
SYSTEM LOCATION:
Notice of a new system of
Office of Workplace Diversity (OWD),
Federal Communications Commission
(FCC), 445 12th Street SW, Washington,
DC 20554.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Office of Workplace
Diversity (OWD), Federal
Communications Commission (FCC),
445 12th Street SW, Washington, DC
20554.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Administrative Dispute Resolution
Act, 5 U.S.C. 571; Civil Justice Reform,
Executive Order 12988; 29 CFR
1614.102(b)(2), 1614.105(f), 1614.108(b),
and 1614.603.
PURPOSE(S) OF THE SYSTEM:
This system will cover the PII that is
collected, used, stored, and maintained
in the database of the OWD Alternative
Dispute Resolution (ADR) Program
database, which will provide a forum
for the informal resolution of a variety
of workplace disputes as an alternative
to the formal procedures that employees
traditionally use to resolve disputes.
OWD will use the information to
provide the ADR Program’s processes,
proceedings, and services to FCC
employees and related individuals.
Information on the disposition of each
of the proceedings will also be
maintained in this system’s database.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
The categories of individuals include,
but are not limited to current and former
FCC employees and other individuals
who may be associated with the ADR
Program’s processes and proceedings
related to disputes occurring in
connection with their FCC employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records in this
system include, but are not limited to
information that is required/requested
on OWD’s ADR Intake Form and all
related documents, records, and files
associated with the ADR process,
including: The employee’s name, home,
work, and mobile telephone numbers,
primary and secondary email addresses,
home contact information, current
position address, representative’s name,
address, and telephone number, Federal
employee status (Y/N), current Federal
employee position title and grade,
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Fmt 4703
individuals involved in the dispute,
other formal/informal filings, the
dispute description, each individual’s
involvement in the dispute, employee
signature and request date.
Sfmt 4703
The sources for the information in the
ADR Program database include, but are
not limited to the FCC employees and
other individuals who are associated
with the ADR Program’s process and the
records, files, and material(s) that are
part of these ADR Program activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed to authorized entities, as is
determined to be relevant and
necessary, outside the FCC as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as
follows. In each of these cases, the FCC
will determine whether disclosure of
the records is compatible with the
purpose(s) for which the records were
collected:
1. Congressional Inquiries—To
provide information to a congressional
office from the record of an individual
in response to an inquiry from that
congressional office made at the request
of that individual.
2. Government-wide Program
Management and Oversight—To
disclose information to the National
Archives and Records Administration
(NARA) for use in its records
management inspections; to the
Government Accountability Office
(GAO) for oversight purposes; to the
Department of Justice (DOJ) to obtain
that department’s advice regarding
disclosure obligations under the
Freedom of Information Act (FOIA); or
to the Office of Management and Budget
(OMB) to obtain that office’s advice
regarding obligations under the Privacy
Act.
3. Adjudication and Litigation—To
disclose information to the Department
of Justice (DOJ), or other administrative
or adjudicative bodies before which the
FCC is authorized to appear, when: (a)
The FCC or any component thereof; (b)
any employee of the FCC in his or her
official capacity; (c) any employee of the
FCC in his or her individual capacity
where DOJ or the FCC has agreed to
represent the employee; or (d) the
United States is a party to litigation or
has an interest in such litigation, and
the use of such records by DOJ or the
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Federal Register / Vol. 84, No. 69 / Wednesday, April 10, 2019 / Notices
FCC is deemed by the FCC to be
relevant and necessary to the litigation.
4. Law Enforcement and
Investigation—To disclose pertinent
information to the appropriate Federal,
State, and/or local agency responsible
for investigating, prosecuting, enforcing,
or implementing a statute, rule,
regulation, or order, where the FCC
becomes aware of an indication of a
violation or potential violation of civil
or criminal law or regulation.
5. Labor Relations—To disclose
information to officials of labor
organizations recognized under 5 U.S.C.
Chapter 71 upon receipt of a formal
request and in accord with the
conditions of 5. U.S.C. 7114 when
relevant and necessary to their duties of
exclusive representation concerning
personnel policies, practices, and
matters affecting working conditions.
6. Employment, Clearances,
Licensing, Contract, Grant, or other
Benefits Decisions by the FCC—To
disclose information to a Federal, State,
local, foreign, tribal, or other public
agency or authority maintaining civil,
criminal, or other relevant enforcement
records, or other pertinent records, or to
another public authority or professional
organization, if necessary to obtain
information relevant to an investigation
concerning the hiring or retention of an
employee or other personnel action, the
issuance or retention of a security
clearance, the classifying of jobs, the
letting of a contract, or the issuance or
retention of a license, grant, or other
benefit by the Commission, to the extent
that the information is relevant and
necessary to the requesting agency’s
decisions on the matter.
7. FCC Functions—To disclose
information to potential witnesses as
appropriate and necessary to perform
the FCC’s functions under 29 CFR part
1614.
8. Breach Notification—To disclose
information to appropriate agencies,
entities, and persons when: (a) The
Commission suspects or has confirmed
that there has been a breach of the
system of records; (b) the Commission
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, the
Commission (including its information
systems, programs, and operations), the
Federal Government, or national
security; and (c) the disclosure made to
such agencies, entities, and persons is
reasonably necessary to assist in
connection with the Commission’s
efforts to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
9. Assistance to Federal Agencies and
Entities—To another Federal agency or
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Federal entity, when the Commission
determines that information from this
system is reasonably necessary to assist
the recipient agency or entity in: (a)
Responding to a suspected or confirmed
breach or (b) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, program, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
10. For Non-Federal Personnel—To
disclose information to contractors
performing or working on a contract for
the Federal Government, who may
require access to this system of records.
REPORTING TO A CONSUMER REPORTING AGENCY:
In addition to the routine uses listed
above, the Commission may share
information from this system of records
with a consumer reporting agency
regarding an individual who has not
paid a valid and overdue debt owed to
the Commission, following the
procedures set out in the Debt
Collection Act, 31 U.S.C. 3711(e).
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
The information in this system
includes:
1. Electronic records, files, and data
that are maintained in a password
protected database that is housed on the
FCC computer network; and
2. Paper documents, records, and files
that are stored in file cabinets in ‘‘nonpublic’’ rooms in the OWD office suite.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
12. ADR case files—Formal process
(generated in response to a referral from
another dispute, grievance or complaint
process, i.e., EEO complaints or
grievances):
• Destroy seven years after case is
closed, but authorization for longer
retention if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
1. The electronic records, data, and
files are maintained in a database
housed in the FCC computer network
databases. The FCC’s computer network
is protected by the FCC’s IT privacy
safeguards, a comprehensive and
dynamic set of IT safety and security
protocols and features that are designed
to meet all Federal IT privacy standards,
including those required by the National
Institute of Standard and Technology
(NIST) and the Federal Information
Security Modernization Act of 2014
(FISMA).
2. There are a limited number of
paper documents, files, and records,
which are stored in file cabinets in the
OWD office suite. These cabinets are
locked when not in use and/or at the
end of the business day. All access
points for the OWD office suite are
monitored.
3. Furthermore, as part of the FCC’s
privacy safeguards, only authorized
OWD supervisors, employees, and
contractors, including IT contractors
who manage the FCC’s computer
network may have access to the
electronic data and the paper document
files. Other FCC employees may be
granted access on a ‘‘need-to-know’’
basis.
Records are filed alphabetically and
retrieved by the last name of the FCC
employee and other individuals and/or
a corresponding ADR Program identity
number.
RECORD ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
CONTESTING RECORD PROCEDURES:
Records kept by the FCC are
maintained and disposed of in
accordance with General Records
Schedule (GRS) 2.3, items 10–12, issued
by the National Archives and Records
Administration (NARA):
10. ADR Program Files (program
management and routine activities):
• Destroy when three years old, but
authorization for longer retention if
required for business use.
11. ADR case files—Informal process
(associated with another employee
dispute, complaint or grievance
process):
• Destroy three years after case is
closed, but authorization for longer
retention if required for business use.
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14375
Individuals wishing to request an
amendment of records about them
should follow the Notification
Procedure below.
Individuals wishing to request an
amendment of records about them
should follow the Notification
Procedure below.
NOTIFICATION PROCEDURE:
Individuals wishing to determine
whether this system of records contains
information about them may do so by
writing to Leslie F. Smith, Privacy
Manager, Information Technology (IT),
Federal Communications Commission
(FCC), 445 12th Street SW, Washington,
DC 20554 or Leslie.Smith@fcc.gov.
Individuals must furnish reasonable
identification by showing any two of the
following: Social security card; driver’s
license; employee identification card;
Medicare card; birth certificate; bank
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Federal Register / Vol. 84, No. 69 / Wednesday, April 10, 2019 / Notices
credit card; or other positive means of
identification, or by signing an identity
statement stipulating that knowingly or
willfully seeking or obtaining access to
records about another person under
false pretenses is punishable by a fine
of up to $5,000.
Individuals requesting access must
also comply with the FCC’s Privacy Act
regulations regarding verification of
identity and access to records (5 CFR
part 0, subpart E).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a new system of records.
Federal Communications Commission.
Katura Jackson,
Federal Register Liaison, Office of the
Secretary.
[FR Doc. 2019–07095 Filed 4–9–19; 8:45 am]
BILLING CODE 6712–01–P
FEDERAL RESERVE SYSTEM
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Change in Bank Control Notices;
Acquisitions of Shares of a Bank or
Bank Holding Company
The notificants listed below have
applied under the Change in Bank
Control Act (‘‘Act’’) (12 U.S.C. 1817(j))
and § 225.41 of the Board’s Regulation
Y (12 CFR 225.41) to acquire shares of
a bank or bank holding company. The
factors that are considered in acting on
the notices are set forth in paragraph 7
of the Act (12 U.S.C. 1817(j)(7)).
The notices are available for
immediate inspection at the Federal
Reserve Bank indicated. The notices
also will be available for inspection at
the offices of the Board of Governors.
Interested persons may express their
views in writing to the Reserve Bank
indicated for that notice or to the offices
of the Board of Governors. Comments
must be received not later than April 25,
2019.
A. Federal Reserve Bank of St. Louis
(David L. Hubbard, Senior Manager)
P.O. Box 442, St. Louis, Missouri
63166–2034. Comments can also be sent
electronically to
Comments.applications@stls.frb.org:
1. Rennetta Rockhold, as Successor
Trustee of the Rockhold Trust,
Kirksville, Missouri; to retain voting
shares of Rockhold BanCorp, and
thereby retain shares of Bank of
Kirksville, both of Kirksville, Missouri.
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Board of Governors of the Federal Reserve
System, April 5, 2019.
Yao-Chin Chao,
Assistant Secretary of the Board.
GENERAL SERVICES
ADMINISTRATION
[OMB Control No. 3090–0302; Docket No.
2019–0001; Sequence No. 5]
[FR Doc. 2019–07090 Filed 4–9–19; 8:45 am]
Information Collection; General
Services Administration Acquisition
Regulation; Modifications 552.238–81
BILLING CODE P
FEDERAL RESERVE SYSTEM
Formations of, Acquisitions by, and
Mergers of Bank Holding Companies
The companies listed in this notice
have applied to the Board for approval,
pursuant to the Bank Holding Company
Act of 1956 (12 U.S.C. 1841 et seq.)
(BHC Act), Regulation Y (12 CFR part
225), and all other applicable statutes
and regulations to become a bank
holding company and/or to acquire the
assets or the ownership of, control of, or
the power to vote shares of a bank or
bank holding company and all of the
banks and nonbanking companies
owned by the bank holding company,
including the companies listed below.
The applications listed below, as well
as other related filings required by the
Board, are available for immediate
inspection at the Federal Reserve Bank
indicated. The applications will also be
available for inspection at the offices of
the Board of Governors. Interested
persons may express their views in
writing on the standards enumerated in
the BHC Act (12 U.S.C. 1842(c)). If the
proposal also involves the acquisition of
a nonbanking company, the review also
includes whether the acquisition of the
nonbanking company complies with the
standards in section 4 of the BHC Act
(12 U.S.C. 1843). Unless otherwise
noted, nonbanking activities will be
conducted throughout the United States.
Unless otherwise noted, comments
regarding each of these applications
must be received at the Reserve Bank
indicated or the offices of the Board of
Governors not later than May 7, 2019.
A. Federal Reserve Bank of Chicago
(Colette A. Fried, Assistant Vice
President) 230 South LaSalle Street,
Chicago, Illinois 60690–1414:
1. Sword Financial Corporation,
Horicon, Wisconsin; to merge with
Markesan Bancshares, Inc., Markesan,
Wisconsin and thereby indirectly
acquire Markesan State Bank, Markesan,
Wisconsin.
Board of Governors of the Federal Reserve
System, April 5, 2019.
Yao-Chin Chao,
Assistant Secretary of the Board.
[FR Doc. 2019–07091 Filed 4–9–19; 8:45 am]
BILLING CODE P
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Office of Acquisition Policy,
General Services Administration (GSA).
ACTION: Notice of request for public
comments regarding an extension to an
existing OMB clearance.
AGENCY:
Under the provisions of the
Paperwork Reduction Act, the
Regulatory Secretariat Division will be
submitting to the Office of Management
and Budget (OMB) a request to review
and approve an information collection
requirement regarding the Modifications
clause.
DATES: Submit comments on or before:
June 10, 2019.
FOR FURTHER INFORMATION CONTACT: Ms.
Dana Bowman, Procurement Analyst,
General Services Acquisition Policy
Division, GSA, 202–357–9652 or email
dana.bowman@gsa.gov.
ADDRESSES: Submit comments regarding
this burden estimate or any other aspect
of this collection of information,
including suggestions for reducing this
burden to GSA by any of the following
methods:
• Regulations.gov: https://
www.regulations.gov. Submit comments
via the Federal eRulemaking portal by
inputting ‘‘Information Collection 3090–
0302, Modifications,’’ under the heading
‘‘Enter Keyword or ID’’ and selecting
‘‘Search’’. Select the link ‘‘Submit a
Comment’’ that corresponds with
‘‘Information Collection 3090–0302,
Modifications.’’ Follow the instructions
provided at the ‘‘Submit a Comment’’
screen. Please include your name,
company name (if any), and
‘‘Information Collection 3090–0302,
Modifications,’’ on your attached
document.
• Mail: General Services
Administration, Regulatory Secretariat
(MVCB), 1800 F Street NW, Washington,
DC 20405. ATTN: Ms. Mandell/IC 3090–
0302, Modifications.
Instructions: Please submit comments
only and cite Information Collection
3090–0302, Modifications, in all
correspondence related to this
collection. Comments received generally
will be posted without change to https://
www.regulations.gov, including any
personal and/or business confidential
information provided. To confirm
receipt of your comment(s), please
check www.regulations.gov,
SUMMARY:
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]]>Agencies
[Federal Register Volume 84, Number 69 (Wednesday, April 10, 2019)]
[Notices]
[Pages 14374-14376]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-07095]
[[Page 14374]]
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FEDERAL COMMUNICATIONS COMMISSION
Privacy Act of 1974; System of Records
AGENCY: Federal Communications Commission.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: The Federal Communications Commission (FCC or Commission or
Agency) proposes to add a new system of records, FCC/OWD-2, Alternative
Dispute Resolution (ADR) Program, to its inventory of records systems
subject to the Privacy Act of 1974, as amended. This action is
necessary to meet the requirements of the Privacy Act to publish in the
Federal Register notice of the existence and character of records
maintained by the agency. The FCC's Office of Workplace Diversity (OWD)
will use this new ADR Program system to cover the personally
identifiable information (PII) that is collected, used, stored, and
maintained in an OWD database that is used for the FCC's ADR services.
DATES: This system of records will become effective on April 10, 2019.
Written comments on the system's routine uses are due by May 10, 2019.
The routine uses will become effective on May 10, 2019, unless written
comments are received that require a contrary determination.
ADDRESSES: Send comments to Leslie F. Smith, Privacy Manager,
Information Technology (IT), Room 1-C216, Federal Communications
Commission, 445 12th Street SW, Washington, DC 20554, or to
[email protected].
FOR FURTHER INFORMATION CONTACT: Leslie F. Smith, (202) 418-0217, or
[email protected] (and to obtain a copy of the Narrative Statement
that includes details of this proposed new system of records).
SUPPLEMENTARY INFORMATION: On March 1, 2017, the FCC's Chairman
launched a ``Don't Escalate, Choose to Mediate'' campaign to promote
the voluntary use of Alternative Dispute Resolution (ADR) to resolve
workplace disputes. As part of the implementation of this initiative,
this notice provides details about the proposed new system of records,
FCC/OWD-2, Alternative Dispute Resolution (ADR) Program, which OWD will
use to cover the PII that is stored in the ADR Program database that
OWD will use in ADR Program services for FCC employees and other
individuals at the FCC.
SYSTEM NAME AND NUMBER:
FCC/OWD-2, Alternative Dispute Resolution (ADR) Program.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of Workplace Diversity (OWD), Federal Communications
Commission (FCC), 445 12th Street SW, Washington, DC 20554.
SYSTEM MANAGER(S) AND ADDRESS:
Director of Office of Workplace Diversity (OWD), Federal
Communications Commission (FCC), 445 12th Street SW, Washington, DC
20554.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Administrative Dispute Resolution Act, 5 U.S.C. 571; Civil Justice
Reform, Executive Order 12988; 29 CFR 1614.102(b)(2), 1614.105(f),
1614.108(b), and 1614.603.
PURPOSE(S) OF THE SYSTEM:
This system will cover the PII that is collected, used, stored, and
maintained in the database of the OWD Alternative Dispute Resolution
(ADR) Program database, which will provide a forum for the informal
resolution of a variety of workplace disputes as an alternative to the
formal procedures that employees traditionally use to resolve disputes.
OWD will use the information to provide the ADR Program's processes,
proceedings, and services to FCC employees and related individuals.
Information on the disposition of each of the proceedings will also be
maintained in this system's database.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The categories of individuals include, but are not limited to
current and former FCC employees and other individuals who may be
associated with the ADR Program's processes and proceedings related to
disputes occurring in connection with their FCC employment.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records in this system include, but are not
limited to information that is required/requested on OWD's ADR Intake
Form and all related documents, records, and files associated with the
ADR process, including: The employee's name, home, work, and mobile
telephone numbers, primary and secondary email addresses, home contact
information, current position address, representative's name, address,
and telephone number, Federal employee status (Y/N), current Federal
employee position title and grade, individuals involved in the dispute,
other formal/informal filings, the dispute description, each
individual's involvement in the dispute, employee signature and request
date.
RECORD SOURCE CATEGORIES:
The sources for the information in the ADR Program database
include, but are not limited to the FCC employees and other individuals
who are associated with the ADR Program's process and the records,
files, and material(s) that are part of these ADR Program activities.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside the
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows. In
each of these cases, the FCC will determine whether disclosure of the
records is compatible with the purpose(s) for which the records were
collected:
1. Congressional Inquiries--To provide information to a
congressional office from the record of an individual in response to an
inquiry from that congressional office made at the request of that
individual.
2. Government-wide Program Management and Oversight--To disclose
information to the National Archives and Records Administration (NARA)
for use in its records management inspections; to the Government
Accountability Office (GAO) for oversight purposes; to the Department
of Justice (DOJ) to obtain that department's advice regarding
disclosure obligations under the Freedom of Information Act (FOIA); or
to the Office of Management and Budget (OMB) to obtain that office's
advice regarding obligations under the Privacy Act.
3. Adjudication and Litigation--To disclose information to the
Department of Justice (DOJ), or other administrative or adjudicative
bodies before which the FCC is authorized to appear, when: (a) The FCC
or any component thereof; (b) any employee of the FCC in his or her
official capacity; (c) any employee of the FCC in his or her individual
capacity where DOJ or the FCC has agreed to represent the employee; or
(d) the United States is a party to litigation or has an interest in
such litigation, and the use of such records by DOJ or the
[[Page 14375]]
FCC is deemed by the FCC to be relevant and necessary to the
litigation.
4. Law Enforcement and Investigation--To disclose pertinent
information to the appropriate Federal, State, and/or local agency
responsible for investigating, prosecuting, enforcing, or implementing
a statute, rule, regulation, or order, where the FCC becomes aware of
an indication of a violation or potential violation of civil or
criminal law or regulation.
5. Labor Relations--To disclose information to officials of labor
organizations recognized under 5 U.S.C. Chapter 71 upon receipt of a
formal request and in accord with the conditions of 5. U.S.C. 7114 when
relevant and necessary to their duties of exclusive representation
concerning personnel policies, practices, and matters affecting working
conditions.
6. Employment, Clearances, Licensing, Contract, Grant, or other
Benefits Decisions by the FCC--To disclose information to a Federal,
State, local, foreign, tribal, or other public agency or authority
maintaining civil, criminal, or other relevant enforcement records, or
other pertinent records, or to another public authority or professional
organization, if necessary to obtain information relevant to an
investigation concerning the hiring or retention of an employee or
other personnel action, the issuance or retention of a security
clearance, the classifying of jobs, the letting of a contract, or the
issuance or retention of a license, grant, or other benefit by the
Commission, to the extent that the information is relevant and
necessary to the requesting agency's decisions on the matter.
7. FCC Functions--To disclose information to potential witnesses as
appropriate and necessary to perform the FCC's functions under 29 CFR
part 1614.
8. Breach Notification--To disclose information to appropriate
agencies, entities, and persons when: (a) The Commission suspects or
has confirmed that there has been a breach of the system of records;
(b) the Commission has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, the Commission
(including its information systems, programs, and operations), the
Federal Government, or national security; and (c) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Commission's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
9. Assistance to Federal Agencies and Entities--To another Federal
agency or Federal entity, when the Commission determines that
information from this system is reasonably necessary to assist the
recipient agency or entity in: (a) Responding to a suspected or
confirmed breach or (b) preventing, minimizing, or remedying the risk
of harm to individuals, the recipient agency or entity (including its
information systems, program, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
10. For Non-Federal Personnel--To disclose information to
contractors performing or working on a contract for the Federal
Government, who may require access to this system of records.
REPORTING TO A CONSUMER REPORTING AGENCY:
In addition to the routine uses listed above, the Commission may
share information from this system of records with a consumer reporting
agency regarding an individual who has not paid a valid and overdue
debt owed to the Commission, following the procedures set out in the
Debt Collection Act, 31 U.S.C. 3711(e).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The information in this system includes:
1. Electronic records, files, and data that are maintained in a
password protected database that is housed on the FCC computer network;
and
2. Paper documents, records, and files that are stored in file
cabinets in ``non-public'' rooms in the OWD office suite.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records are filed alphabetically and retrieved by the last name of
the FCC employee and other individuals and/or a corresponding ADR
Program identity number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records kept by the FCC are maintained and disposed of in
accordance with General Records Schedule (GRS) 2.3, items 10-12, issued
by the National Archives and Records Administration (NARA):
10. ADR Program Files (program management and routine activities):
Destroy when three years old, but authorization for longer
retention if required for business use.
11. ADR case files--Informal process (associated with another
employee dispute, complaint or grievance process):
Destroy three years after case is closed, but
authorization for longer retention if required for business use.
12. ADR case files--Formal process (generated in response to a
referral from another dispute, grievance or complaint process, i.e.,
EEO complaints or grievances):
Destroy seven years after case is closed, but
authorization for longer retention if required for business use.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
1. The electronic records, data, and files are maintained in a
database housed in the FCC computer network databases. The FCC's
computer network is protected by the FCC's IT privacy safeguards, a
comprehensive and dynamic set of IT safety and security protocols and
features that are designed to meet all Federal IT privacy standards,
including those required by the National Institute of Standard and
Technology (NIST) and the Federal Information Security Modernization
Act of 2014 (FISMA).
2. There are a limited number of paper documents, files, and
records, which are stored in file cabinets in the OWD office suite.
These cabinets are locked when not in use and/or at the end of the
business day. All access points for the OWD office suite are monitored.
3. Furthermore, as part of the FCC's privacy safeguards, only
authorized OWD supervisors, employees, and contractors, including IT
contractors who manage the FCC's computer network may have access to
the electronic data and the paper document files. Other FCC employees
may be granted access on a ``need-to-know'' basis.
RECORD ACCESS PROCEDURES:
Individuals wishing to request an amendment of records about them
should follow the Notification Procedure below.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request an amendment of records about them
should follow the Notification Procedure below.
NOTIFICATION PROCEDURE:
Individuals wishing to determine whether this system of records
contains information about them may do so by writing to Leslie F.
Smith, Privacy Manager, Information Technology (IT), Federal
Communications Commission (FCC), 445 12th Street SW, Washington, DC
20554 or [email protected].
Individuals must furnish reasonable identification by showing any
two of the following: Social security card; driver's license; employee
identification card; Medicare card; birth certificate; bank
[[Page 14376]]
credit card; or other positive means of identification, or by signing
an identity statement stipulating that knowingly or willfully seeking
or obtaining access to records about another person under false
pretenses is punishable by a fine of up to $5,000.
Individuals requesting access must also comply with the FCC's
Privacy Act regulations regarding verification of identity and access
to records (5 CFR part 0, subpart E).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
This is a new system of records.
Federal Communications Commission.
Katura Jackson,
Federal Register Liaison, Office of the Secretary.
[FR Doc. 2019-07095 Filed 4-9-19; 8:45 am]
BILLING CODE 6712-01-P
