Privacy Act of 1974; System of Records; Inventory Management System, Also Known as the Public and Indian Housing Information Center, 11117-11121 [2019-05676]
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Federal Register / Vol. 84, No. 57 / Monday, March 25, 2019 / Notices
You are authorized to provide Individual
Assistance and assistance for debris removal
and emergency protective measures
(Categories A and B) under the Public
Assistance program in the designated areas,
Hazard Mitigation throughout the State, and
any other forms of assistance under the
Stafford Act that you deem appropriate
subject to completion of Preliminary Damage
Assessments (PDAs).
Consistent with the requirement that
Federal assistance is supplemental, any
Federal funds provided under the Stafford
Act for Hazard Mitigation and Other Needs
Assistance will be limited to 75 percent of
the total eligible costs. Federal funds
provided under the Stafford Act for Public
Assistance also will also be limited to 75
percent of the total eligible costs, with the
exception of projects that meet the eligibility
criteria for a higher Federal cost-sharing
percentage under the Public Assistance
Alternative Procedures Pilot Program for
Debris Removal implemented pursuant to
section 428 of the Stafford Act.
Further, you are authorized to make
changes to this declaration for the approved
assistance to the extent allowable under the
Stafford Act.
The time period prescribed for the
implementation of section 310(a),
Priority to Certain Applications for
Public Facility and Public Housing
Assistance, 42 U.S.C. 5153, shall be for
a period not to exceed six months after
the date of this declaration.
The Federal Emergency Management
Agency (FEMA) hereby gives notice that
pursuant to the authority vested in the
Administrator, under Executive Order
12148, as amended, Gerard M. Stolar, of
FEMA is appointed to act as the Federal
Coordinating Officer for this major
disaster.
The following areas of the State of
Alabama have been designated as
adversely affected by this major disaster:
Lee County for Individual Assistance and
assistance for debris removal and emergency
protective measures (Categories A and B)
under the Public Assistance program.
All areas within the State of Alabama are
eligible for assistance under the Hazard
Mitigation Grant Program.
The following Catalog of Federal Domestic
Assistance Numbers (CFDA) are to be used
for reporting and drawing funds: 97.030,
Community Disaster Loans; 97.031, Cora
Brown Fund; 97.032, Crisis Counseling;
97.033, Disaster Legal Services; 97.034,
Disaster Unemployment Assistance (DUA);
97.046, Fire Management Assistance Grant;
97.048, Disaster Housing Assistance to
Individuals and Households In Presidentially
Declared Disaster Areas; 97.049,
Presidentially Declared Disaster Assistance—
Disaster Housing Operations for Individuals
and Households; 97.050, Presidentially
Declared Disaster Assistance to Individuals
and Households—Other Needs; 97.036,
Disaster Grants—Public Assistance
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(Presidentially Declared Disasters); 97.039,
Hazard Mitigation Grant.
Pete Gaynor,
Acting Administrator, Federal Emergency
Management Agency.
[FR Doc. 2019–05612 Filed 3–22–19; 8:45 am]
BILLING CODE 9111–23–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–6146–N–04]
Privacy Act of 1974; System of
Records; Inventory Management
System, Also Known as the Public and
Indian Housing Information Center
Office of Public and Indian
Housing, HUD.
ACTION: Notice of a modified system of
records.
AGENCY:
The Inventory Management
System, also known as the Public and
Indian Housing Information Center
(IMS/PIC) serves as a national repository
of information related to Public Housing
Authorities (PHAs), HUD-assisted
families, HUD-assisted properties, and
other HUD programs for the purpose of
monitoring and evaluating the
effectiveness of HUD rental housing
assistance programs. In accordance with
the Privacy Act of 1974, the Department
of Housing and Urban Development,
Office of Public and Indian Housing
(PIH) proposes to modify the system of
records titled, Inventory Management
System (IMS), also known as Public and
Indian Housing Information Center
(PIC), HUD/PIH.01. This system of
records allows the Department of
Housing and Urban Development, Office
of Public and Indian Housing to collect
and maintain records on individuals
and organizations administering,
participating in, or potentially affected
by, housing assistance programs
administered by HUD. This proposed
modification of the IMS/PIC system
would allow the system to contain
additional categories of records and
types of individuals. Specifically, IMS/
PIC will store information about
applicants for disaster recovery
assistance from the Federal Emergency
Management Agency (FEMA), provided
pursuant to a computer matching
agreement. Storing these records will
enable HUD to aid individuals affected
by natural disasters and prevent
improper payments.
DATES: Comments are due on April 24,
2019. Unless comments are received
that warrant a revision, this
modification will become effective on
April 24, 2019.
SUMMARY:
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You may submit comments,
identified by docket number and title,
by one of the following methods:
Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions provided on that site to
submit comments electronically.
Fax: 202–619–8365.
Email: privacy@hud.gov.
Mail: John Bravacos, Senior Agency
Official for Privacy, Privacy Office,
Department of Housing and Urban
Development, Washington, DC 20410.
FOR FURTHER INFORMATION CONTACT: For
general questions please contact: The
Privacy Office, 451 Seventh Street SW,
Room 10139, Washington, DC 20410,
telephone number 202–708–3054.
Individuals who are hearing- and
speech-impaired may access this
number via TTY by calling the Federal
Relay Service at 800–877–8339 (this is
a toll-free number).
SUPPLEMENTARY INFORMATION: The
existing system known as the Inventory
Management System/Public and Indian
Housing Information Center (IMS/PIC),
HUD/PIH.01, is being updated to
include additional categories of records
and individuals and to permit the
storage of information shared by the
Federal Emergency Management Agency
(FEMA). This update also reorganizes
the routine uses, eliminates some
routine uses that are already identified
in HUD’s Routine Use Inventory Notice
and allows disclosure to state, local, and
tribal governments to ensure effective
and non-duplicative delivery of disaster
recovery aid.
ADDRESSES:
SYSTEM NAME AND NUMBER:
Inventory Management System, Also
Known as Public and Indian Housing
Information Center (IMS/PIC), HUD/
PIH.01.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
The files are maintained at the
following locations: U.S. Department of
Housing and Urban Development, 451
Seventh Street SW, Washington, DC
20410; and IMS/PIC servers are located
in Charleston, WV; and are accessed
through the internet. The servers are
maintained by HUD Information
Technology Services (HITS) contractor,
and HUD’s information technology
partners: Perspecta. 15052 Conference
Center Drive, Chantilly, VA 20151.
SYSTEM MANAGER(S):
Office of Public and Indian Housing
(PIH), Donald J. Lavoy, Deputy Assistant
Secretary, Real Estate Assessment
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Center, 550 12th Street SW, Suite 100,
Washington, DC 20410. 202–475–7949.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The U.S. Housing Act of 1937, as
amended, 42 U.S.C. 1437; Title VI of the
Civil Rights Act of 1962 (42 U.S.C.
2000d); The Fair Housing Act (42 U.S.C.
3601–3619); The Housing Community
Development Act of 1981, Public Law
97–35, 85 stat., 348,408; and The
Housing and Community Development
Act of 1987, 42 U.S.C. 3543.
PURPOSE(S) OF THE SYSTEM:
IMS/PIC serves as a national
repository of information related to
Public Housing Authorities (PHAs),
Tribally Designated Housing Entities
(TDHE), HUD-assisted families, HUDassisted properties, and other HUD
programs, for the purpose of monitoring
and evaluating the effectiveness of PIH
rental housing assistance programs.
IMS/PIC allows PHAs, TDHEs, and
their-hired management agents to
electronically submit information to
HUD that is related to the
administration of HUD’s PIH programs.
It collects data for PIH operations,
including data submitted via the
internet from HUD’s field offices, and
accurately tracks activities and
processes. IMS/PIC also helps to
increase sharing of information
throughout PIH and HUD, which
improves staff awareness of activities
related to the administration of HUDsubsidized housing programs. IMS/PIC
is a flexible, scalable, internet-based
integrated system, which enables PHA
and TDHE users, and HUD personnel to
access a common database via their web
browser. IMS/PIC aids HUD and entities
that administer HUD’s assisted housing
programs in: (a) Increasing the effective
distribution of rental assistance to
individuals that meet the requirements
of federal rental assistance programs; (b)
detecting abuses in assisted housing
programs; (c) taking administrative or
legal actions to resolve past and current
abuses of assisted housing programs; (d)
monitoring compliance with HUD
program requirements; (e) deterring
abuses by verifying the employment and
income of tenants at the time of annual
and interim reexaminations of family
income and composition via the PIH
Enterprise Income Verification (EIV)
system; (f) evaluating program
effectiveness; (g) improving PHA and
TDHE IMS/PIC reporting rates; (h)
forecasting budgets; (i) controlling
funds; (j) updating tenant information;
and (k) updating building and unit data.
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CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Families residing in a HUD-assisted
property and/or receiving rental housing
assistance via programs administered by
the Department of Housing and Urban
Development; Public Housing Agencies
(PHAs) and their hired management
agents; Tribally Designated Housing
Entities (TDHE) and their hired
management agents; and individuals
who have received or applied for
housing-related disaster assistance from
the Federal Emergency Management
Agency (FEMA).
CATEGORIES OF RECORDS IN THE SYSTEM:
Records consist of the following
information as reported to HUD by
PHAs, TDHEs, and their hired
management agents, and other
governmental agencies:
1. Agency information: Agency name,
HUD-assigned code, HUD program type
family participates in; project number,
building number, building entrance
number, and unit number (applicable to
only the Public Housing program).
2. Agency point of contact
information for individuals that work
for, and access IMS/PIC and oversee the
agency’s administration (i.e., Mayors,
board members, managers, directors,
etc.: Individual’s name, agency’s
physical address, agency’s mailing
address, agency’s telephone numbers,
and email addresses for point of
contacts).
3. Action information: Type of action
(new admission, annual reexamination,
interim reexamination, portability
move-in, portability move-out, end of
participation, other change of unit, FSS/
WTW addendum only, annual
reexamination searching (Section 8
program only), issuance of voucher
(Section 8 program only), expiration of
voucher (Section 8 program only), flat
rent annual updated (Public Housing
program only), annual HQS inspection
(Section 8 program only), historical
adjustment, and void); effective date of
action, indication of correction of
previous submitted information, type of
correction, date family was admitted
into a PIH rental assistance program,
projected effective date of next
reexamination of family income and/or
composition, projected date of next flat
rent annual updated (applicable only to
the Public Housing program), indication
of whether or not the family is or has
participated in the Family Selfsufficiency (FSS) program within the
last year, identification of special
Section 8 program (applicable only to
the Section 8 program), identification of
other special HUD rental program(s) the
family is participating in, and ‘‘PHA Use
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Only’’ fields which are used by PHAs
for general administrative purposes or
other uses as prescribed by HUD.
4. Family composition (which
includes the following personally
identifiable information) as reported by
the family and verified by PHAs,
TDHEs, and their -hired management
agents: Last name, first name, middle
initial, date of birth, age on effective
date of action, sex, relationship to head
of household, citizenship status,
disability status, race, ethnicity, social
security number, alien registration
number, compliance with community
service or self-sufficiency requirement
for public housing tenants, total number
of household members, family subsidy
status under the noncitizens rule,
eligibility effective date, and former
head of household’s social security
number.
5. Geographical and unit information:
a. Background at admission
information as reported by the family:
Date family entered the waiting list, zip
code before admission, whether or not
the family was homeless at time of
admission, whether or not the family
qualifies for admission over the very
low-income limit, whether or not the
family is continuously assisted under
the 1937 Housing Act, whether or not
there is a HUD-approved income
targeting disregard.
b. Subsidized Unit information: Unit
number and street address, city, state
and zip code in which the subsidized
unit is located, city, state and zip code
in which the subsidized unit is located,
whether or not the family’s mailing
address is the same address of the unit
to be occupied by the family, family’s
mailing address (unit number and street
address, city, state, and zip code) if
different from the address of the
subsidized unit, number of bedrooms,
whether or not the unit is an accessible
unit (applicable to the Public Housing
program only), whether or not the
family has requested accessibility
features (applicable to the Public
Housing program only), whether or not
the family has received the requested
accessibility features (applicable to the
Public Housing program only), date the
unit last passed Housing Quality
Standards (HQS) inspection (applicable
to the Section 8 program only, except
Homeownership and Project-Based
Vouchers programs), date of last annual
HQS inspection (applicable to the
Section 8 program only, except
Homeownership and Project-Based
Vouchers programs), year the unit was
built (applicable to the Section 8
program only), and the structure type of
the unit (applicable to the Section 8
program only).
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6. Family assets information, as
reported by the family and verified by
PHAs, TDHEs, and their hired
management agents, which includes the
type of asset, cash value of the asset,
anticipated annual income derived from
the asset, passbook rate, imputed asset
income, and final asset income.
7. Family income information, as
reported by the family and verified by
PHAs, TDHEs, and their hired
management agents, which includes the
income source, Income calculations,
annual income derived from the income
source, income exclusion amount in
accordance with HUD program
requirements and annual income
amount after deducting allowable
income exclusion for each household
member of the family, total household
annual income, amounts of permissible
deductions and other deductions to
annual income in accordance with HUD
program requirements, and amount of
family adjusted annual income.
8. Total tenant payment (TTP),
minimum rent amount, most recent TTP
amount, and tenant rent calculation
information in accordance with HUD
requirements for the specific PIH rental
assistance program the family is
currently participating in.
9. Family Self-Sufficiency (FSS) and
Welfare-to-Work (WTW) program
information: Type of self-sufficiency
program the family is participating in,
FSS report category, FSS effective date,
PHA code of PHA administering FSS
contract, WTW report category, WTW
effective date of action, PHA code of
PHA that issued the WTW voucher,
PHA code of PHA counting the family
as enrolled in its WTW voucher
program if different than the PHA Code
of PHA that issued the WTW voucher;
and general information pertaining to
the employment status of the head of
household, date current employment
began, type of employment benefits
head of household receives from
employer, number of years of school
completed by the head of household,
type of other federal assistance received
by the family, number of children
receiving childcare services, and
optional information related to the type
of family services the family needs,
whether or not the need was met during
participation in the FSS or WTW
program, and the name of the service
provider; FSS contract, account and exit
information; and WTW voucher
provider; FSS contract, account and exit
information; and WTW voucher
program information.
10. PHA and TDHE IMS/PIC system
user’s information: Name, telephone
number, fax number, email address,
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mailing address, agency website
address.
11. Disaster assistance information:
Records from the Federal Emergency
Management Agency (FEMA), shared
with HUD pursuant to an approved
computer matching agreement, to enable
effective delivery of aid in the wake of
a disaster. Includes information about
applicants for FEMA assistance,
including name, social security number,
address, type and amount of disaster
damage, type and amount of assistance
provided by FEMA.
RECORD SOURCE CATEGORIES:
IMS/PIC receives data from HUD staff;
HUD contractors; PHAs, TDHEs, and
their hired management agents; the
Social Security Administration; the
Department of Veteran Affairs; the
Federal Emergency Management
Agency; and other federal, state and
local agencies. The IMS/PIC data
reported by PHAs, TDHEs, and their
hired management agents is
electronically transmitted to IMS/PIC
using agency owned software or via
HUD’s Family Reporting Software
(FRS).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside HUD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
1. To the National Archives and
Records Administration, Office of
Government Information Services
(OGIS), to the extent necessary to fulfill
its responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies,
procedures and compliance with the
Freedom of Information Act (FOIA), and
to facilitate OGIS’ offering of mediation
services to resolve disputes between
persons making FOIA requests and
administrative agencies.
2. To the HUD Geocoding Service
Center (GSC) to obtain geographic
information for records in the system.
3. To individuals under contract to
HUD or under contract to another
agency with funds provided by HUD:
For the preparation of studies and
statistical reports directly related to the
management of HUD’s rental assistance
programs, to support quality control for
tenant eligibility efforts requiring a
random sampling of tenant files to
determine the extent of administrative
errors in making rent calculations,
eligibility determinations, etc., and for
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11119
processing reexaminations (individuals
provided information under this routine
use are subject to Privacy Act
requirements and limitation on
disclosures as are applicable to HUD
officials and employees).
4. To PHAs, TDHEs, and their hired
management agents, and auditors of
HUD rental housing assistance
programs: To verify the accuracy and
completeness of tenant data used in
determining eligibility and continued
eligibility and the amount of housing
assistance received;
5. To PHAs, TDHEs, and their hired
management agents of HUD rental
housing assistance programs: To
identify and resolve discrepancies in
tenant data.
6. To researchers affiliated with
academic institutions, with not-forprofit organizations, or with federal,
state or local governments, or to policy
researchers: Without personally
identifiable information: For the
performance of research and statistical
activities on housing and community
development issues (individuals
provided information under this routine
use are subject to Privacy Act
requirements and limitation on
disclosures as are applicable to HUD
officials and employees);
7. To HUD contractors, independent
public auditors and accountants, PHAs,
and TDHEs: For the purpose of
conducting oversight and monitoring of
program operations to determine
compliance with applicable laws and
regulations, and financial reporting
requirements (individuals provided
information under this routine use are
subject to Privacy Act requirements and
limitation on disclosures as are
applicable to HUD officials and
employees);
8. To the U.S. Department of Veterans
Affairs (VA) for statistical analysis to
advance the goals of the nation’s federal
strategic plan to prevent and end
homelessness through the collection,
analysis, and reporting of quality and
timely data on veterans homelessness to
assist VA with the establishment and/or
verification of the following: Reducing
homelessness among our nation’s
veterans; identify and understand the
needs of homeless veterans and to
develop programs and services to
address those needs; effective
administration of the HUD Veterans
Affairs Supportive Housing (VASH)
program by HUD and VA business
partners; HUD–VASH program
monitoring and evaluation; and the
production of aggregate statistical data
without any personal identifiers, which
will not be used to make decisions
concerning the rights, benefits, or
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privileges of specific individuals, or
providers of services with respect to
assistance provided under the HUD–
VASH program;
9. To the U.S. Department of Veterans
Affairs (VA), under an approved
computer matching agreement, or data
sharing agreement pursuant to a
Presidential Executive Order (E.O.)
mandate and in accordance with the
Federal Privacy Act and Computer
Matching and Privacy Protection Act:
To identify and recover overpayments
(improper payments) of rental
assistance, determine compliance with
program requirements by program
administrators and participants of HUD
rental housing assistance programs,
deter future abuses in rental housing
assistance programs, reduce
administrative costs associated with
manual program evaluation and
monitoring efforts, and ensure that only
eligible participants receive rental
assistance in the correct amount;
10. To the Federal Emergency
Management Agency (FEMA), under an
approved computer matching
agreement, or data sharing agreement
pursuant to a Presidential E.O. mandate
in accordance with the Federal Privacy
Act and Computer Matching and
Privacy Protection Act: To identify
existing families which participate in a
HUD rental assistance program and are
currently receiving housing assistance;
11. To state, local and tribal
governments receiving HUD disaster
recovery grants, and to PHAs: To ensure
effective delivery of disaster recovery
aid, to prevent duplication of benefits
between HUD and other federal
agencies, and to address unmet needs of
disaster victims.
12. To appropriate agencies, entities,
and persons when (1) HUD suspects or
has confirmed that there has been a
breach of the system of records; (2) HUD
has determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, HUD
(including its information systems,
programs, and operations), the Federal
Government, or national security; and
(3) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with HUD’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
13. To another Federal agency or
Federal entity, when HUD determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (1)
responding to a suspected or confirmed
breach or (2) preventing, minimizing, or
remedying the risk of harm to
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individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resultingfrom a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are stored manually and
electronically in PHA office automation
equipment and paper files, respectively.
Records are stored on HUD computer
servers for HUD and PHA staff to access
via the internet. HUD’s information
technology partners in the Office of the
Chief Information Officer maintain the
disks and backups files of IMS/PIC data.
The servers are maintained by HUD
Information Technology Services (HITS)
contractor, and HUD’s information
technology partners: Perspecta. 15052
Conference Center Drive, Chantilly, VA
20151.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are stored manually and
electronically in PHA office automation
equipment and paper files, respectively.
Records are stored on HUD computer
servers for HUD and PHA staff to access
via the internet. HUD’s information
technology partners in the Office of the
Chief Information Officer maintain the
disks and backups files of IMS/PIC data.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Tenant records may be retrieved by
computer search of indices by the Head
of Household’s or household member’s
name, date of birth, and/or SSN of an
existing or form HUD program
participant. PHA records may be
retrieved by PHA Code, User ID, and/or
IMS/PIC user’s last name. Note: A user’s
search capability is limited to only those
program participants within the user’s
jurisdiction and assigned to his or her
User ID.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Electronic records are maintained and
destroyed in accordance with
requirements of the HUD Records
Disposition Schedule, 2225–6. In
accordance with 24 CFR 908.101 and
HUD record retention requirements at
24 CFR 85.42, PHAs are required to
retain at least three years’ worth of IMS/
PIC data either electronically or in paper
form.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Records are maintained at the U.S.
Department of Housing and Urban
Development in Washington, DC with
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limited access to those persons whose
official duties require the use of such
records. Computer files and printed
listings are maintained in locked
cabinets. User’s access, updates access,
read-only access, and approval access
based on the user’s role and security
access level.
RECORD ACCESS PROCEDURES:
For information, assistance, or inquiry
about records, contact John Bravacos,
Chief Privacy Officer, 451 Seventh
Street SW, Room 10139, Washington,
DC 20410, telephone number (202) 402–
6064. When seeking records about
yourself from this system of records or
any other Housing and Urban
Development (HUD) system of records,
your request must conform with the
Privacy Act regulations set forth in 24
CFR part 16. You must first verify your
identity, meaning that you must provide
your full name, address, and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
If your request is seeking records
pertaing to another living individual,
you must include a statement from that
individual certifying their agreement for
you to access their records. Without the
above information, the HUD FOIA
Office may not conduct an effective
search, and your request may be denied
due to lack of specificity or lack of
compliance with regulations.
CONTESTING RECORD PROCEDURES:
Since tenant information reported in
IMS/PIC is submitted to HUD by PHAs
and TDHEs based on information
collected directly from the individual,
tenants must contact the PHA or TDHE
to request correction of any tenant
supplied information reported
incorrectly by the agency. HUD does not
have the ability to modify agency
reported data within IMS/PIC. With
respect to any HUD determination based
on IMS/PIC data, the procedures for
appealing HUD’s initial determination
records are outlined in 24 CFR part 16,
Additional assistance may be obtained
by contacting John Bravacos, Chief
Privacy Officer, 451 Seventh Street SW,
Room 10139, Washington, DC 20410, or
the HUD Departmental Privacy Appeals
Officers, Office of General Counsel,
Department of Housing and Urban
Development, 451 Seventh Street SW,
Washington DC 20410.
NOTIFICATION PROCEDURES:
Individuals seeking notification of
and access to any record contained in
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this system of records, or seeking to
contest its content, may submit a
request in writing to the Privacy Office
at the address provided above or to the
component’s FOIA Officer, whose
contact information can be found at
https://www.hud.gov/foia under
‘‘contact.’’ If an individual believes
more than one component maintains
Privacy Act records concerning him or
her, the individual may submit the
request to the Senior Agency Official for
Privacy, HUD, 451 Seventh Street, SW,
Room 10139, Washington, DC 20410.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
The most recent prior IMS/PIC SORN
was published in the Federal Register
on April 13, 2012 at 77 FR 22337–
22340.
Dated: March 18, 2019.
John Bravacos,
Senior Agency Official for Privacy.
[FR Doc. 2019–05676 Filed 3–22–19; 8:45 am]
BILLING CODE 4210–67–P
DEPARTMENT OF THE INTERIOR
Fish and Wildlife Service
[FWS–R8–ES–2018–N067;
FXES11140800000–189–FF08EVEN00]
Habitat Conservation Plans for the
California Tiger Salamander;
Categorical Exclusion for the La
Laguna Los Alamos Project and the
Phillips 66 Idle Pipeline 352μ4
Abandonment Project; Santa Barbara
County, California
Fish and Wildlife Service,
Interior.
ACTION: Notice of availability; request
for comments.
AGENCY:
We, the U.S. Fish and
Wildlife Service (Service), have received
two applications for an incidental take
permit for the federally endangered
California tiger salamander (Santa
Barbara County distinct population
segment) under the Endangered Species
Act of 1973, as amended. La Laguna Los
Alamos LLC, submitted a permit
application which, if issued, would
authorize take incidental to otherwise
lawful activities associated with the La
Laguna Los Alamos Project draft habitat
conservation plan. Phillips 66 Company
submitted a permit application which, if
issued, would authorize take incidental
to otherwise lawful activities associated
with the Phillips 66 Idle Pipeline 352×4
Abandonment Project draft habitat
SUMMARY:
VerDate Sep<11>2014
16:47 Mar 22, 2019
Jkt 247001
conservation plan. We invite public
comment on these documents.
DATES: Written comments should be
received on or before April 24, 2019.
ADDRESSES: To obtain documents: You
may download a copy of the draft
habitat conservation plan and draft loweffect screening form and environmental
action statement at https://www.fws.gov/
ventura/, or you may request copies of
the documents by sending U.S. mail
(below) or by phone (see FOR FURTHER
INFORMATION CONTACT).
To submit written comments: Please
send us your written comments using
one of the following methods:
• U.S. mail: Send your comments to
Stephen P. Henry, Field Supervisor,
Ventura Fish and Wildlife Office, U.S.
Fish and Wildlife Service, 2493 Portola
Road, Suite B, Ventura, CA 93003.
• Facsimile: Fax your comments to
805–644–3958.
• Electronic mail: Send your
comments to rachel_henry@fws.gov.
FOR FURTHER INFORMATION CONTACT:
Rachel Henry, Fish and Wildlife
Biologist, 805–677–3312 (by phone), or
at the Ventura Fish and Wildlife office
(by mail; see ADDRESSES).
SUPPLEMENTARY INFORMATION: We have
received two applications for incidental
take permits under the Endangered
Species Act of 1973, as amended (ESA;
16 U.S.C. 1531 et seq.). The applicants
of the incidental take permits have
developed draft habitat conservation
plans (HCPs) for the respective projects
that include measures to mitigate and
avoid/minimize impacts to the federally
endangered Santa Barbara County
distinct population segment (DPS) of
California tiger salamander (Ambystoma
californiense). The permits would
authorize take of the Santa Barbara
County DPS of the federally endangered
California tiger salamander incidental to
otherwise lawful activities.
These permits would authorize
incidental take associated with the two
respective projects: The draft La Laguna
HCP and the draft Phillips 66 Idle
Pipeline 352x4 Abandonment Project
HCP. We invite public comment on the
draft HCPs, draft low-effect screening
forms, and environmental action
statements.
Background
The Service listed the Santa Barbara
County DPS of the California tiger
salamander as endangered on
September 21, 2000 (65 FR 57242).
Section 9 of the ESA (16 U.S.C. 1538)
and its implementing regulations
prohibit the ‘‘take’’ of fish or wildlife
species listed as endangered or
threatened. ‘‘Take’’ is defined under the
PO 00000
Frm 00077
Fmt 4703
Sfmt 4703
11121
ESA to include the following activities:
‘‘[T]o harass, harm, pursue, hunt, shoot,
wound, kill, trap, capture, or collect, or
to attempt to engage in any such
conduct’’ (16 U.S.C. 1532); however,
under section 10(a)(1)(B) of the ESA (16
U.S.C. 1539(a)(1)(B)), we may issue
permits to authorize incidental take of
listed species. Incidental take is take
that is incidental to, and not the
purpose of, carrying out of an otherwise
lawful activity. Regulations governing
incidental take permits for endangered
wildlife are in the Code of Federal
Regulations (CFR) at 50 CFR 17.22.
Issuance of an incidental take permit
also must not jeopardize the existence of
federally listed fish, wildlife, or plant
species. The permittees would receive
assurances under our ‘‘No Surprises’’
regulations (50 CFR 17.22(b)(5))
regarding conservation activities for the
California tiger salamander.
Proposed Project Activities
La Laguna Los Alamos, LLC, has
applied for a permit for incidental take
of the California tiger salamander. The
take would occur in association with
installation and operation of a vineyard,
cultivation of berries, other agricultural
development that involves land-clearing
and/or ripping, plowing and other soil
cultivation techniques, and/or
construction of a residential
development that includes one singlefamily residence. The project site
includes approximately 29 acres of
suitable upland habitat for the
California tiger salamander. The Service
has designated these 29 acres as critical
habitat for the Santa Barbara County
DPS of the California tiger salamander.
The HCP includes avoidance and
minimization measures for the covered
species and mitigation for unavoidable
loss of suitable upland habitat through
establishment of a conservation
easement. Mitigation for unavoidable
take of the species consists of the
permanent protection of 34 acres of
designated critical habitat for the Santa
Barbara County DPS of the California
tiger salamander.
Phillips 66 Company has applied for
a permit for incidental take of the
California tiger salamander. The take
would occur in association with
activities necessary for the removal and
abandonment of an idled pipeline. The
site includes approximately 1.22 acres
of suitable upland habitat for the
California tiger salamander. Of these
1.22 acres, the Service has designated
0.15 acre as critical habitat for the Santa
Barbara County DPS of the California
tiger salamander. The HCP includes
avoidance and minimization measures
for the covered species and mitigation
E:\FR\FM\25MRN1.SGM
25MRN1
]]>Agencies
[Federal Register Volume 84, Number 57 (Monday, March 25, 2019)]
[Notices]
[Pages 11117-11121]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-05676]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-6146-N-04]
Privacy Act of 1974; System of Records; Inventory Management
System, Also Known as the Public and Indian Housing Information Center
AGENCY: Office of Public and Indian Housing, HUD.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: The Inventory Management System, also known as the Public and
Indian Housing Information Center (IMS/PIC) serves as a national
repository of information related to Public Housing Authorities (PHAs),
HUD-assisted families, HUD-assisted properties, and other HUD programs
for the purpose of monitoring and evaluating the effectiveness of HUD
rental housing assistance programs. In accordance with the Privacy Act
of 1974, the Department of Housing and Urban Development, Office of
Public and Indian Housing (PIH) proposes to modify the system of
records titled, Inventory Management System (IMS), also known as Public
and Indian Housing Information Center (PIC), HUD/PIH.01. This system of
records allows the Department of Housing and Urban Development, Office
of Public and Indian Housing to collect and maintain records on
individuals and organizations administering, participating in, or
potentially affected by, housing assistance programs administered by
HUD. This proposed modification of the IMS/PIC system would allow the
system to contain additional categories of records and types of
individuals. Specifically, IMS/PIC will store information about
applicants for disaster recovery assistance from the Federal Emergency
Management Agency (FEMA), provided pursuant to a computer matching
agreement. Storing these records will enable HUD to aid individuals
affected by natural disasters and prevent improper payments.
DATES: Comments are due on April 24, 2019. Unless comments are received
that warrant a revision, this modification will become effective on
April 24, 2019.
ADDRESSES: You may submit comments, identified by docket number and
title, by one of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the
instructions provided on that site to submit comments electronically.
Fax: 202-619-8365.
Email: privacy@hud.gov.
Mail: John Bravacos, Senior Agency Official for Privacy, Privacy
Office, Department of Housing and Urban Development, Washington, DC
20410.
FOR FURTHER INFORMATION CONTACT: For general questions please contact:
The Privacy Office, 451 Seventh Street SW, Room 10139, Washington, DC
20410, telephone number 202-708-3054. Individuals who are hearing- and
speech-impaired may access this number via TTY by calling the Federal
Relay Service at 800-877-8339 (this is a toll-free number).
SUPPLEMENTARY INFORMATION: The existing system known as the Inventory
Management System/Public and Indian Housing Information Center (IMS/
PIC), HUD/PIH.01, is being updated to include additional categories of
records and individuals and to permit the storage of information shared
by the Federal Emergency Management Agency (FEMA). This update also
reorganizes the routine uses, eliminates some routine uses that are
already identified in HUD's Routine Use Inventory Notice and allows
disclosure to state, local, and tribal governments to ensure effective
and non-duplicative delivery of disaster recovery aid.
System Name and Number:
Inventory Management System, Also Known as Public and Indian
Housing Information Center (IMS/PIC), HUD/PIH.01.
Security Classification:
Unclassified.
System Location:
The files are maintained at the following locations: U.S.
Department of Housing and Urban Development, 451 Seventh Street SW,
Washington, DC 20410; and IMS/PIC servers are located in Charleston,
WV; and are accessed through the internet. The servers are maintained
by HUD Information Technology Services (HITS) contractor, and HUD's
information technology partners: Perspecta. 15052 Conference Center
Drive, Chantilly, VA 20151.
System Manager(s):
Office of Public and Indian Housing (PIH), Donald J. Lavoy, Deputy
Assistant Secretary, Real Estate Assessment
[[Page 11118]]
Center, 550 12th Street SW, Suite 100, Washington, DC 20410. 202-475-
7949.
Authority for Maintenance of the System:
The U.S. Housing Act of 1937, as amended, 42 U.S.C. 1437; Title VI
of the Civil Rights Act of 1962 (42 U.S.C. 2000d); The Fair Housing Act
(42 U.S.C. 3601-3619); The Housing Community Development Act of 1981,
Public Law 97-35, 85 stat., 348,408; and The Housing and Community
Development Act of 1987, 42 U.S.C. 3543.
Purpose(s) of the System:
IMS/PIC serves as a national repository of information related to
Public Housing Authorities (PHAs), Tribally Designated Housing Entities
(TDHE), HUD-assisted families, HUD-assisted properties, and other HUD
programs, for the purpose of monitoring and evaluating the
effectiveness of PIH rental housing assistance programs. IMS/PIC allows
PHAs, TDHEs, and their-hired management agents to electronically submit
information to HUD that is related to the administration of HUD's PIH
programs. It collects data for PIH operations, including data submitted
via the internet from HUD's field offices, and accurately tracks
activities and processes. IMS/PIC also helps to increase sharing of
information throughout PIH and HUD, which improves staff awareness of
activities related to the administration of HUD-subsidized housing
programs. IMS/PIC is a flexible, scalable, internet-based integrated
system, which enables PHA and TDHE users, and HUD personnel to access a
common database via their web browser. IMS/PIC aids HUD and entities
that administer HUD's assisted housing programs in: (a) Increasing the
effective distribution of rental assistance to individuals that meet
the requirements of federal rental assistance programs; (b) detecting
abuses in assisted housing programs; (c) taking administrative or legal
actions to resolve past and current abuses of assisted housing
programs; (d) monitoring compliance with HUD program requirements; (e)
deterring abuses by verifying the employment and income of tenants at
the time of annual and interim reexaminations of family income and
composition via the PIH Enterprise Income Verification (EIV) system;
(f) evaluating program effectiveness; (g) improving PHA and TDHE IMS/
PIC reporting rates; (h) forecasting budgets; (i) controlling funds;
(j) updating tenant information; and (k) updating building and unit
data.
Categories of Individuals Covered by the System:
Families residing in a HUD-assisted property and/or receiving
rental housing assistance via programs administered by the Department
of Housing and Urban Development; Public Housing Agencies (PHAs) and
their hired management agents; Tribally Designated Housing Entities
(TDHE) and their hired management agents; and individuals who have
received or applied for housing-related disaster assistance from the
Federal Emergency Management Agency (FEMA).
Categories of Records in the System:
Records consist of the following information as reported to HUD by
PHAs, TDHEs, and their hired management agents, and other governmental
agencies:
1. Agency information: Agency name, HUD-assigned code, HUD program
type family participates in; project number, building number, building
entrance number, and unit number (applicable to only the Public Housing
program).
2. Agency point of contact information for individuals that work
for, and access IMS/PIC and oversee the agency's administration (i.e.,
Mayors, board members, managers, directors, etc.: Individual's name,
agency's physical address, agency's mailing address, agency's telephone
numbers, and email addresses for point of contacts).
3. Action information: Type of action (new admission, annual
reexamination, interim reexamination, portability move-in, portability
move-out, end of participation, other change of unit, FSS/WTW addendum
only, annual reexamination searching (Section 8 program only), issuance
of voucher (Section 8 program only), expiration of voucher (Section 8
program only), flat rent annual updated (Public Housing program only),
annual HQS inspection (Section 8 program only), historical adjustment,
and void); effective date of action, indication of correction of
previous submitted information, type of correction, date family was
admitted into a PIH rental assistance program, projected effective date
of next reexamination of family income and/or composition, projected
date of next flat rent annual updated (applicable only to the Public
Housing program), indication of whether or not the family is or has
participated in the Family Self-sufficiency (FSS) program within the
last year, identification of special Section 8 program (applicable only
to the Section 8 program), identification of other special HUD rental
program(s) the family is participating in, and ``PHA Use Only'' fields
which are used by PHAs for general administrative purposes or other
uses as prescribed by HUD.
4. Family composition (which includes the following personally
identifiable information) as reported by the family and verified by
PHAs, TDHEs, and their -hired management agents: Last name, first name,
middle initial, date of birth, age on effective date of action, sex,
relationship to head of household, citizenship status, disability
status, race, ethnicity, social security number, alien registration
number, compliance with community service or self-sufficiency
requirement for public housing tenants, total number of household
members, family subsidy status under the noncitizens rule, eligibility
effective date, and former head of household's social security number.
5. Geographical and unit information:
a. Background at admission information as reported by the family:
Date family entered the waiting list, zip code before admission,
whether or not the family was homeless at time of admission, whether or
not the family qualifies for admission over the very low-income limit,
whether or not the family is continuously assisted under the 1937
Housing Act, whether or not there is a HUD-approved income targeting
disregard.
b. Subsidized Unit information: Unit number and street address,
city, state and zip code in which the subsidized unit is located, city,
state and zip code in which the subsidized unit is located, whether or
not the family's mailing address is the same address of the unit to be
occupied by the family, family's mailing address (unit number and
street address, city, state, and zip code) if different from the
address of the subsidized unit, number of bedrooms, whether or not the
unit is an accessible unit (applicable to the Public Housing program
only), whether or not the family has requested accessibility features
(applicable to the Public Housing program only), whether or not the
family has received the requested accessibility features (applicable to
the Public Housing program only), date the unit last passed Housing
Quality Standards (HQS) inspection (applicable to the Section 8 program
only, except Homeownership and Project-Based Vouchers programs), date
of last annual HQS inspection (applicable to the Section 8 program
only, except Homeownership and Project-Based Vouchers programs), year
the unit was built (applicable to the Section 8 program only), and the
structure type of the unit (applicable to the Section 8 program only).
[[Page 11119]]
6. Family assets information, as reported by the family and
verified by PHAs, TDHEs, and their hired management agents, which
includes the type of asset, cash value of the asset, anticipated annual
income derived from the asset, passbook rate, imputed asset income, and
final asset income.
7. Family income information, as reported by the family and
verified by PHAs, TDHEs, and their hired management agents, which
includes the income source, Income calculations, annual income derived
from the income source, income exclusion amount in accordance with HUD
program requirements and annual income amount after deducting allowable
income exclusion for each household member of the family, total
household annual income, amounts of permissible deductions and other
deductions to annual income in accordance with HUD program
requirements, and amount of family adjusted annual income.
8. Total tenant payment (TTP), minimum rent amount, most recent TTP
amount, and tenant rent calculation information in accordance with HUD
requirements for the specific PIH rental assistance program the family
is currently participating in.
9. Family Self-Sufficiency (FSS) and Welfare-to-Work (WTW) program
information: Type of self-sufficiency program the family is
participating in, FSS report category, FSS effective date, PHA code of
PHA administering FSS contract, WTW report category, WTW effective date
of action, PHA code of PHA that issued the WTW voucher, PHA code of PHA
counting the family as enrolled in its WTW voucher program if different
than the PHA Code of PHA that issued the WTW voucher; and general
information pertaining to the employment status of the head of
household, date current employment began, type of employment benefits
head of household receives from employer, number of years of school
completed by the head of household, type of other federal assistance
received by the family, number of children receiving childcare
services, and optional information related to the type of family
services the family needs, whether or not the need was met during
participation in the FSS or WTW program, and the name of the service
provider; FSS contract, account and exit information; and WTW voucher
provider; FSS contract, account and exit information; and WTW voucher
program information.
10. PHA and TDHE IMS/PIC system user's information: Name, telephone
number, fax number, email address, mailing address, agency website
address.
11. Disaster assistance information: Records from the Federal
Emergency Management Agency (FEMA), shared with HUD pursuant to an
approved computer matching agreement, to enable effective delivery of
aid in the wake of a disaster. Includes information about applicants
for FEMA assistance, including name, social security number, address,
type and amount of disaster damage, type and amount of assistance
provided by FEMA.
Record Source Categories:
IMS/PIC receives data from HUD staff; HUD contractors; PHAs, TDHEs,
and their hired management agents; the Social Security Administration;
the Department of Veteran Affairs; the Federal Emergency Management
Agency; and other federal, state and local agencies. The IMS/PIC data
reported by PHAs, TDHEs, and their hired management agents is
electronically transmitted to IMS/PIC using agency owned software or
via HUD's Family Reporting Software (FRS).
Routine Uses of Records Maintained in the System, Including Categories
of Users and Purposes of Such Uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside HUD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
1. To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(h), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
2. To the HUD Geocoding Service Center (GSC) to obtain geographic
information for records in the system.
3. To individuals under contract to HUD or under contract to
another agency with funds provided by HUD: For the preparation of
studies and statistical reports directly related to the management of
HUD's rental assistance programs, to support quality control for tenant
eligibility efforts requiring a random sampling of tenant files to
determine the extent of administrative errors in making rent
calculations, eligibility determinations, etc., and for processing
reexaminations (individuals provided information under this routine use
are subject to Privacy Act requirements and limitation on disclosures
as are applicable to HUD officials and employees).
4. To PHAs, TDHEs, and their hired management agents, and auditors
of HUD rental housing assistance programs: To verify the accuracy and
completeness of tenant data used in determining eligibility and
continued eligibility and the amount of housing assistance received;
5. To PHAs, TDHEs, and their hired management agents of HUD rental
housing assistance programs: To identify and resolve discrepancies in
tenant data.
6. To researchers affiliated with academic institutions, with not-
for-profit organizations, or with federal, state or local governments,
or to policy researchers: Without personally identifiable information:
For the performance of research and statistical activities on housing
and community development issues (individuals provided information
under this routine use are subject to Privacy Act requirements and
limitation on disclosures as are applicable to HUD officials and
employees);
7. To HUD contractors, independent public auditors and accountants,
PHAs, and TDHEs: For the purpose of conducting oversight and monitoring
of program operations to determine compliance with applicable laws and
regulations, and financial reporting requirements (individuals provided
information under this routine use are subject to Privacy Act
requirements and limitation on disclosures as are applicable to HUD
officials and employees);
8. To the U.S. Department of Veterans Affairs (VA) for statistical
analysis to advance the goals of the nation's federal strategic plan to
prevent and end homelessness through the collection, analysis, and
reporting of quality and timely data on veterans homelessness to assist
VA with the establishment and/or verification of the following:
Reducing homelessness among our nation's veterans; identify and
understand the needs of homeless veterans and to develop programs and
services to address those needs; effective administration of the HUD
Veterans Affairs Supportive Housing (VASH) program by HUD and VA
business partners; HUD-VASH program monitoring and evaluation; and the
production of aggregate statistical data without any personal
identifiers, which will not be used to make decisions concerning the
rights, benefits, or
[[Page 11120]]
privileges of specific individuals, or providers of services with
respect to assistance provided under the HUD-VASH program;
9. To the U.S. Department of Veterans Affairs (VA), under an
approved computer matching agreement, or data sharing agreement
pursuant to a Presidential Executive Order (E.O.) mandate and in
accordance with the Federal Privacy Act and Computer Matching and
Privacy Protection Act: To identify and recover overpayments (improper
payments) of rental assistance, determine compliance with program
requirements by program administrators and participants of HUD rental
housing assistance programs, deter future abuses in rental housing
assistance programs, reduce administrative costs associated with manual
program evaluation and monitoring efforts, and ensure that only
eligible participants receive rental assistance in the correct amount;
10. To the Federal Emergency Management Agency (FEMA), under an
approved computer matching agreement, or data sharing agreement
pursuant to a Presidential E.O. mandate in accordance with the Federal
Privacy Act and Computer Matching and Privacy Protection Act: To
identify existing families which participate in a HUD rental assistance
program and are currently receiving housing assistance;
11. To state, local and tribal governments receiving HUD disaster
recovery grants, and to PHAs: To ensure effective delivery of disaster
recovery aid, to prevent duplication of benefits between HUD and other
federal agencies, and to address unmet needs of disaster victims.
12. To appropriate agencies, entities, and persons when (1) HUD
suspects or has confirmed that there has been a breach of the system of
records; (2) HUD has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, HUD (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with HUD's efforts to respond to the suspected or confirmed
breach or to prevent, minimize, or remedy such harm.
13. To another Federal agency or Federal entity, when HUD
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (1) responding to
a suspected or confirmed breach or (2) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resultingfrom a suspected
or confirmed breach.
Policies and Practices for Storage of Records:
Records are stored manually and electronically in PHA office
automation equipment and paper files, respectively. Records are stored
on HUD computer servers for HUD and PHA staff to access via the
internet. HUD's information technology partners in the Office of the
Chief Information Officer maintain the disks and backups files of IMS/
PIC data. The servers are maintained by HUD Information Technology
Services (HITS) contractor, and HUD's information technology partners:
Perspecta. 15052 Conference Center Drive, Chantilly, VA 20151.
Policies and Practices for Storage of Records:
Records are stored manually and electronically in PHA office
automation equipment and paper files, respectively. Records are stored
on HUD computer servers for HUD and PHA staff to access via the
internet. HUD's information technology partners in the Office of the
Chief Information Officer maintain the disks and backups files of IMS/
PIC data.
Policies and Practices for Retrieval of Records:
Tenant records may be retrieved by computer search of indices by
the Head of Household's or household member's name, date of birth, and/
or SSN of an existing or form HUD program participant. PHA records may
be retrieved by PHA Code, User ID, and/or IMS/PIC user's last name.
Note: A user's search capability is limited to only those program
participants within the user's jurisdiction and assigned to his or her
User ID.
Policies and Practices for Retention and Disposal of Records:
Electronic records are maintained and destroyed in accordance with
requirements of the HUD Records Disposition Schedule, 2225-6. In
accordance with 24 CFR 908.101 and HUD record retention requirements at
24 CFR 85.42, PHAs are required to retain at least three years' worth
of IMS/PIC data either electronically or in paper form.
Administrative, Technical, and Physical Safeguards:
Records are maintained at the U.S. Department of Housing and Urban
Development in Washington, DC with limited access to those persons
whose official duties require the use of such records. Computer files
and printed listings are maintained in locked cabinets. User's access,
updates access, read-only access, and approval access based on the
user's role and security access level.
Record Access Procedures:
For information, assistance, or inquiry about records, contact John
Bravacos, Chief Privacy Officer, 451 Seventh Street SW, Room 10139,
Washington, DC 20410, telephone number (202) 402-6064. When seeking
records about yourself from this system of records or any other Housing
and Urban Development (HUD) system of records, your request must
conform with the Privacy Act regulations set forth in 24 CFR part 16.
You must first verify your identity, meaning that you must provide your
full name, address, and date and place of birth. You must sign your
request, and your signature must either be notarized or submitted under
28 U.S.C. 1746, a law that permits statements to be made under penalty
of perjury as a substitute for notarization.
If your request is seeking records pertaing to another living
individual, you must include a statement from that individual
certifying their agreement for you to access their records. Without the
above information, the HUD FOIA Office may not conduct an effective
search, and your request may be denied due to lack of specificity or
lack of compliance with regulations.
Contesting Record Procedures:
Since tenant information reported in IMS/PIC is submitted to HUD by
PHAs and TDHEs based on information collected directly from the
individual, tenants must contact the PHA or TDHE to request correction
of any tenant supplied information reported incorrectly by the agency.
HUD does not have the ability to modify agency reported data within
IMS/PIC. With respect to any HUD determination based on IMS/PIC data,
the procedures for appealing HUD's initial determination records are
outlined in 24 CFR part 16, Additional assistance may be obtained by
contacting John Bravacos, Chief Privacy Officer, 451 Seventh Street SW,
Room 10139, Washington, DC 20410, or the HUD Departmental Privacy
Appeals Officers, Office of General Counsel, Department of Housing and
Urban Development, 451 Seventh Street SW, Washington DC 20410.
Notification Procedures:
Individuals seeking notification of and access to any record
contained in
[[Page 11121]]
this system of records, or seeking to contest its content, may submit a
request in writing to the Privacy Office at the address provided above
or to the component's FOIA Officer, whose contact information can be
found at https://www.hud.gov/foia under ``contact.'' If an individual
believes more than one component maintains Privacy Act records
concerning him or her, the individual may submit the request to the
Senior Agency Official for Privacy, HUD, 451 Seventh Street, SW, Room
10139, Washington, DC 20410.
Exemptions Promulgated for the System:
None.
History:
The most recent prior IMS/PIC SORN was published in the Federal
Register on April 13, 2012 at 77 FR 22337-22340.
Dated: March 18, 2019.
John Bravacos,
Senior Agency Official for Privacy.
[FR Doc. 2019-05676 Filed 3-22-19; 8:45 am]
BILLING CODE 4210-67-P
