Office of the Secretary; Privacy Act of 1974; System of Records, 10775-10780 [2019-05464]

Agencies

• DEPARTMENT OF AGRICULTURE
• Commodity Credit Corporation
• Farm Service Agency

[Federal Register Volume 84, Number 56 (Friday, March 22, 2019)]
[Notices]
[Pages 10775-10780]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-05464]


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DEPARTMENT OF AGRICULTURE

Farm Service Agency

Commodity Credit Corporation


Office of the Secretary; Privacy Act of 1974; System of Records

AGENCY: Department of Agriculture, USDA.

ACTION: Notice of a modified system of records.

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SUMMARY: As required by the Privacy Act of 1974, and Office of 
Management and Budget (OMB) Circular No. A-108, this notice proposes 
that the United States Department of Agriculture (USDA or Department) 
revisions to the Privacy Act System of Records titled Applicant/
Borrower USDA/FSA-14, which include information on current, former, and 
prospective applicants and borrowers including members of entities. The 
system contains information on agricultural producers in the United 
States requesting or obtaining the Farm Service Agency (FSA) Farm Loan 
Programs benefits. In general, USDA proposes to revise the system of 
records to make minor corrections and updates to meet additional 
requirements. USDA is also revising the system of records to add 10 new 
routine uses.

DATES: Comment Dates: We will consider comments that we receive on or 
before April 22, 2019.
    Effective Date: This notice is applicable upon publication, subject 
to a 30-day comment period for the routine uses.

ADDRESSES: We invite you to submit comments on this notice. In your 
comment, include the system of records number (USDA/FSA-14). You may 
submit comments by any of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail, hand delivery, or courier: USDA, Farm Production and 
Conservation, Farm Service Agency, STOP 0508, 1400 Independence Ave. 
SW, Washington, DC 20250-0508.
    All comments will be made public by USDA and will be posted without 
change to https://www.regulations.gov, including any personal 
information provided.

FOR FURTHER INFORMATION CONTACT: John Shea, Acting Director, External 
Affairs, Farm Production and Conservation-Business Center, 1400 
Independence Ave. SW, Room 6740 South Building, Washington, DC 20250, 
email address_john.shea@rma.usda.gov, 202-690-0437; or Kaveh 
Sadeghzadeh, Acting Director, External Affairs, Farm Production and 
Conservation-Business Center, 1400 Independence Ave. SW, Room 6121, 
Washington, DC 20250, email address_Kaveh.Sadeghzadeh@wdc.usda.gov, 
202-720-2182, or Philip Buchan, (301) 504-1701, 
Philip.Buchan@wdc.usda.gov. Persons with disabilities or who require 
alternative means for communications should contact the USDA Target 
Center at (202) 720-2600 (voice).

SUPPLEMENTARY INFORMATION: USDA maintains the Applicant/Borrower USDA/
FSA-14 Privacy Act system of records to collect and manage information 
on current, former, and prospective applicants and borrowers who are 
agricultural producers in the United States including members of 
entities. The mission of FSA is to deliver federal farm program 
benefits and loans to farm and ranch owners and operators to support 
farms and ranches, protect the environment, and enhance the marketing 
of agricultural products. The system of records covers information 
regarding current, former, and prospective applicants, and current and 
former borrowers.
    The last revision of Privacy Act system of records for USDA/FSA-14 
was published in the Federal Register on September 10, 2001 (66 FR 
46986-46991).
    USDA is making changes throughout the systems of records for 
required

[[Page 10776]]

updates, clarity, and other minor administrative updates to the 
systems. USDA is also expanding the types of individuals in the 
categories of the individuals covered in this system of records. USDA 
is also replacing the list of specific automated processing systems in 
the system of records by referring the public to the FSA website for 
the current and specific automated processing systems. In addition, 
USDA is change to the following sections:
     System Classification,
     System Location;
     System of manager(s);
     Authority for maintenance of the system;
     Purpose(s) of the system;
     Categories of individual covered by the system;
     Categories of records in the system;
     Record source categories;
     Routine uses of records maintained in the system, 
including categories of users and the purposes of such use;
     Policies and practices for storage of records;
     Policies and practices for retention and disposal of 
records;
     Administrative, technical, and physical safeguards,
     Record Access Procedures;
     Contesting record procedures; and
     Notification procedure; and
     History.
    USDA is revising the current designations in USDA/FSA-14 from a 
numbered routine use designation to a lettered designation and 
reordering the current routine uses. In addition, USDA is establishing 
10 new routine uses, revising 1 existing routine use, removing 1 
unnecessary routine use, and making miscellaneous minor adjustments 
throughout the system of records notice to update and better reflect 
the information in the system of records and to update the system of 
records notice to comply with all applicable laws. USDA added a purpose 
section to describe the purpose for which FSA uses the systems. Each of 
the revised and new routine uses are discussed below. Specifically, 
USDA is:
    1. Revising currently designated routine uses to lettered 
designations and reordering the routine uses;
    2. Revising currently designated routine uses 1 through 5, and 7 
through 17;
    3. Adding 10 new routine uses to be designated as routine uses C, 
D, E, F, U, V, W, X, Y, and Z, and
    4. Deleting currently designated routine use 6.
    The revised designations and order are shown in the following 
table, listed in the new order:

------------------------------------------------------------------------
                                  Former
   Redesignated routine use    routine use      Status (new, revised,
            letter                number      redesignated, or deleted)
------------------------------------------------------------------------
A............................           13  redesignated.
B............................            4  redesignated.
C............................  ...........  new.
D............................  ...........  new.
E............................  ...........  new.
F............................  ...........  new.
G............................            1  redesignated.
H............................            2  redesignated.
I............................            3  redesignated.
J............................            5  redesignated.
K............................            7  redesignated.
L............................            8  redesignated.
M............................            9  redesignated.
N............................           10  redesignated.
O............................           11  redesignated.
P............................           12  redesignated.
Q............................           14  Revised and redesignated.
R............................           15  redesignated.
S............................           16  redesignated.
T............................           17  redesignated.
U............................  ...........  new.
V............................  ...........  new.
W............................  ...........  new.
X............................  ...........  new.
Y............................  ...........  new.
Z............................  ...........  new.
                                         6  deleted.
------------------------------------------------------------------------

Proposed Revised Routine Use Q (Formerly Routine Use 14)

    USDA is revising routine use Q to establish that FSA will disclose 
records to the Department of Housing and Urban Development in support 
of the Credit Alert Verification Reporting System (CAIVRS). CAIVRS is a 
Federal Government database of delinquent federal debtors that when 
reviewed, allows federal agencies to reduce the risk to federal loan 
and loan guarantee programs. CAIVRS alerts participating federal 
lending agencies when an applicant for credit benefits has a federal 
lien, judgment, or a federal loan that is currently in default or 
foreclosure, or has had a claim paid by a reporting agency. CAIVRS 
allows authorized employees of participating federal agencies to access 
a database of delinquent federal borrowers for the purpose of pre-
screening direct loan applicants for credit worthiness and also permits 
approved private lenders acting on behalf of the federal agency to 
access the delinquent borrower database for the purpose of pre-
screening the credit worthiness of applicants for federally guaranteed 
loans. CAIVRS authority is from the Computer Matching and Privacy 
Protection Act of 1988 (Pub. L. 100-503) as amended, Office of 
Management and Budget (OMB) Circular A-129 Revised (Policies for 
Federal Credit Programs and Non-Tax Receivables), and the Budget and 
Accounting Acts of 1921 and 1950, as amended, the Debt Collection Act 
of 1982, as amended, the Deficit Reduction Act of 1984, as amended, and 
the Debt Collection Improvement Act of 1996, as amended.

Proposed New Routine Use C

    USDA is adding a new routine use C to establish that FSA will 
disclose the records to the National Archives and Records 
Administration or to the General Services Administration for records 
management program purposes as specified in 44 U.S.C. 2906(a)(1).

Proposed New Routine Use D

    USDA is adding a new routine use D to establish that FSA will 
disclose the records to an agency, organization, or individual that is 
required for performing audit or oversight operations as authorized by 
law.

Proposed New Routine Use E

    USDA is adding a new routine use E to establish that under the 
identified conditions, FSA will disclose the records to appropriate 
agencies, entities, and persons in response to a suspected or confirmed 
information security incident or breach.

Proposed New Routine Use F

    USDA is adding a new routine use F to establish that FSA will 
disclose the records to contractors and their agents, grantees, 
experts, consultants, and others performing or working on a contract, 
grant, cooperative agreement, or other assignment for USDA when certain 
conditions are met.

Proposed New Routine Use U

    USDA is adding a new routine use U to establish that FSA will 
disclose the records to those persons or federal, State, local, or 
tribal agencies working in cooperation with the USDA Secretary in any 
USDA program.

Proposed New Routine Use V

    USDA is adding a new routine use V to establish that FSA will 
disclose the records to consumer reporting agencies.

Proposed New Routine Use W

    USDA is adding a new routine use W to establish that FSA will 
disclose the records in accordance with the Federal Funding 
Accountability and Transparency Act of 2006 (Pub. L. 109-282; codified 
at 31 U.S.C. 6101-6104); section 204 of the E-Government Act of 2002 
(Pub. L. 107-347; 44 U.S.C. 3501 noted), and the Office of Federal 
Procurement Policy Act (41 U.S.C. 1102-1122), or similar laws.

[[Page 10777]]

Proposed New Routine Use X

    USDA is adding a new routine use X to establish that FSA will 
disclose the records to the news media and the public.

Proposed New Routine Use Y

    USDA is adding new routine use Y to establish that FSA will 
disclose records to the Department of the Treasury in support of the Do 
Not Pay program. In order to help eliminate waste, fraud, and abuse in 
federal programs, federal agencies are to focus on preventing payment 
errors before they occur. The purpose of the Do Not Pay program is to 
reduce improper payments by intensifying efforts to eliminate payment 
error, waste, fraud, and abuse in the major programs administered by 
the Federal Government, while continuing to ensure that federal 
programs serve and provide access to their intended beneficiaries. 
Federal agencies will do a thorough review of the Do Not Pay computer 
matching database, to the extent permitted by law determine applicant 
eligibility before the release of any federal funds. By checking the Do 
Not Pay database before making payments, federal agencies can identify 
ineligible recipients and prevent certain improper payments from being 
made. The Do Not Pay program authority is from the Improper Payments 
Elimination and Recovery Improvement Act of 2012 (Pub. L. 112-248).

Proposed New Routine Use Z

    USDA is adding new routine use Z to disclose records to another 
Federal entity or Federal entity, when information from this system of 
records is reasonably necessary to assist the recipient agency or 
entity in (1) responding to a suspected or confirmed breach or (2) 
preventing, minimizing, mitigating, or remedying the risk of harm to 
individuals, the agency (including its information systems, programs, 
and operations), the Federal Government, or national security.

Deleted Routine Use 6

    USDA is deleting routine use number 6. The deleted routine use 
addressed disclosure of information to a court or adjudicative body 
before which the agency was authorized to appear. This routine use is 
addressed under redesignated routine use A.

Privacy Act

    As required by the Privacy Act (specifically 5 U.S.C. 552a(r)) and 
implemented by the Office of Management and Budget (OMB) Circular A-
108, USDA has provided a report of this system of records to the Office 
of Information and Regulatory Affairs, Office of Management and Budget; 
the Chairman, Committee on Government Reform and Oversight, House of 
Representatives; and the Chairman, Committee on Governmental Affairs, 
United States Senate.

Richard Fordyce,
Administrator, Farm Service Agency.

Thomas W. Christensen,
Acting Executive Vice President, Commodity Credit Corporation.
SYSTEM NAME AND NUMBER
    Applicant/Borrower, USDA/FSA-14.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    This system of records is under the control of the Deputy 
Administrator, Farm Loan Programs, Farm Service Agency (FSA), 1400 
Independence Avenue SW, Stop 0520, Washington, DC 20250-0520.
    Records are maintained at the FSA county offices through which the 
financial assistance was sought or obtained: The FSA State offices; the 
Farm Loan Programs Office, FSA, 1400 Independence Ave, SW, Stop 0520, 
Washington, DC 20250-0520; the Financial Management Division, FSA, 4300 
Goodfellow Boulevard, Building 104, Stop FC 51, St. Louis, MO 63120-
1703; and the USDA National Information Technology Center, 8930 Ward 
Parkway, Kansas City, MO 64114-3302. The address of each FSA county 
office and FSA State office can be found in the local telephone 
directory under the heading ``United States Government, Department of 
Agriculture, Farm Service Agency.''

SYSTEM MANAGER(S):
    Bill Cobb, Acting. Deputy Administrator, Farm Loan Programs, FSA, 
1400 Independence Avenue SW, Stop 0520, Washington, DC 20250-0520, 
bill.cobb@wdc.usda.gov, (202) 720-1059.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    7 U.S.C. 1921-2009.

PURPOSE(S) OF THE SYSTEM:
    To deliver federal farm loan programs benefits to farm and ranch 
owners and operators to support farms and ranches and protect the 
environment.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current, former, and prospective producers or landowners, farm and 
ranch owners, operators, tenants, applicants, and borrowers, 
cooperators, representatives of including members of entities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The information in the system of records consists of electronic and 
hard copy documentation of participation in FSA programs, including 
active programs as well as discontinued programs. The information in 
the system of records consists of files containing characteristics of 
applicants and borrowers and their respective household members, such 
as such as gross and net income, sources of income, capital, assets, 
liabilities, net worth, age, race, number of dependents, marital 
status, reference material, farm or ranch operating plans, property 
appraisals, credit reports, and personal references from credit 
agencies, lenders, businesses, and individuals. In addition, a running 
record of observation concerning the operations of the person being 
financed is included. A record of deposits to and withdrawals from an 
individual's supervised bank account is also contained in those files 
where appropriate.
    A listing of the automated systems processing the records (that is, 
the FSA Systems Inventory Book) may be found through a search on the 
USDA-FSA home page (https://www.fsa.usda.gov). The FSA Systems Inventory 
Book is detailed reference guide, sourced from the FSA Systems 
Inventory, which compiles descriptive data and characteristics 
pertaining to each system, sub-system, and component; organized by 
Investment Number. The FSA Systems Inventory Book is prepared to 
provide additional information including the nature and character of 
the programs themselves, including the overall Information Technology 
(IT) environment of systems, subsystems, and components supporting 
them. The FSA Systems Inventory Book helps tie business and 
applications or systems and infrastructure back to their reason for 
existence--supporting the mission of FSA.
    The FSA Systems Inventory Book also maintains information about 
inactive, retired, and transferred systems; summary of systems listed 
by office; and current IT Investment listing. It is updated and 
published twice a year, with a wide distribution to FSA employees, 
contractors, and both Government and non-Government visitors.

RECORDS SOURCE CATEGORIES:
    Information in this system of records is provided by the individual 
borrower,

[[Page 10778]]

credit reports, and personal references from credit agencies and 
creditors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Records or information contained in this system of records may be 
disclosed outside USDA as a routine use (see 5 U.S.C. 552a(b)(3)) as 
follows:
    A. To the Department of Justice when:
    1. USDA or any part of USDA;
    2. Any USDA employee in an official capacity if the Department of 
Justice has agreed to represent the employee; or
    3. The United States Government is a party to litigation or has an 
interest in such litigation, and by careful review, USDA determines 
that the records are both relevant and necessary to the litigation and 
the use of such records by the Department of Justice is therefore 
deemed by USDA to be for a purpose that is compatible with the purpose 
for which FSA collected the records.
    B. To a Member of Congress or to a Congressional staff member in 
response to a request of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    C. To the National Archives and Records Administration or to the 
General Services Administration, for records management inspections 
conducted as specified in 44 U.S.C. 2904 and 2906.
    D. To an agency, organization, or individual for the purpose of 
performing audit or oversight operations as authorized by law, but only 
such information as is necessary and relevant to the specific audit or 
oversight.
    E. To appropriate agencies, entities, and persons when (1) USDA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) USDA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, USDA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with USDA's efforts to respond to the suspected or 
confirmed breach or to prevent, minimize, or remedy such harm.
    F. To contractors, grantees, experts, consultants, and their 
agents, and others performing or working on a contract, grant, 
cooperative agreement, or other assignment for USDA, when necessary to 
accomplish a USDA function related to this system of records. 
Individuals provided information under this routine use are subject to 
the same Privacy Act requirements and limitations on disclosure as are 
applicable to USDA officers and employees.
    G. When a record on its face, or in conjunction with other records, 
indicates a violation or potential violation of law, whether civil, 
criminal, or regulatory in nature, and whether arising by general law 
or particular program law, or by regulation, rule, or order issued as a 
result of that law, disclosure may be made to the appropriate agency, 
whether federal, foreign, State, local, or Tribal, or other public 
authority responsible for enforcing, investigating, or prosecuting such 
violation or charged with enforcing or implementing the law, rule, 
regulation, or order issued as a result of that law, if the information 
disclosed is relevant to any enforcement, regulatory, investigative, or 
prosecutive responsibility of the receiving entity.
    H. To business firms in a trade area that buy chattel or crops or 
sell them for commission. The disclosure may include the name, home 
address, Social Security Numbers, and financial information. This is 
being done so that FSA may benefit from the purchaser notification 
provisions of section 1324 of the Food Security Act of 1985 (7 U.S.C. 
163(e)), which requires that potential purchasers of farm commodities 
must be advised ahead of time that a lien exists in order for the 
creditor to perfect its lien against such purchases.
    I. To the appropriate authority when a default involves a security 
interest in Indian reservation. The disclosure may include the name, 
home address, and information concerning default on loan repayment. 
Pursuant to the section 335 (e) of the Consolidated Farm and Rural 
Development Act (7 U.S.C. 1985), liquidation may be pursued only after 
offering to transfer the account to an eligible tribal member, to and 
Indian corporate entity of the tribe, or the tribe.
    J. To a collection or servicing contractor, financial institution, 
or a federal, State, or local agency, when FSA determines such referral 
is appropriate for servicing or collecting the borrower's account or as 
provided in contracts with servicing or collection agencies. The 
disclosure may include name, home address, Social Security Number, and 
financial information.
    K. To financial consultants, advisors, lending institutions, 
packagers, agents, and private or commercial credit sources when FSA 
determines such referral is appropriate to encourage the borrowers to 
refinance their FSA indebtedness as required by section 345 (e) of the 
Consolidated Farm and Rural Development Act (7 U.S.C. 1993). The 
disclosure may include name, address, and financial information for 
selected borrowers.
    L. To the Department of the Treasury, Internal Revenue Service 
(IRS), any legally enforceable debt(s), to be offset against any tax 
refund that may become due to the debtor for the tax year in which the 
referral is made, in accordance with the IRS regulations in 26 CFR 
301.6402-6T, ``Offset of Past Due Legally Enforceable Debt Against 
Overpayment,'' and under the authority in 31 U.S.C. 3720A.
    M. To the Defense Manpower Data Center, Department of Defense, and 
the United States Postal Service any information regarding 
indebtedness, for the purpose of conducting computer matching programs 
to identify and locate individuals receiving federal salary or benefit 
payments and who are delinquent in their repayment of debts owed to the 
U.S. Government under certain programs administered by FSA in order to 
collect debts under the provisions of the Debt Collection Act of 1982 
(Pub. L. 97-365) by voluntary repayment, administrative or salary 
offset procedures, or by collection agencies.
    N. To lending institutions any financial information when FSA 
determines the individual may be financially capable of qualifying for 
credit with or without a guarantee. The referral may contain name, home 
address, and financial information.
    O. To lending institutions that have a lien against the same 
property as FSA, for the purpose of the collection of the debt for 
loans under the direct or guaranteed loan programs. Disclosure may 
include names, home addresses, Social Security Numbers, and financial 
information.
    P. To private attorneys under contract with either FSA or with the 
Department of Justice for the purpose of foreclosure and possession 
actions and collection of past due accounts in connection with FSA 
loans.
    Q. The Department of Housing and Urban Development, Credit Alert 
Interactive Verification Reporting System (CAIVRS), for its use in 
providing information to federal agencies and private lenders to assist 
in evaluating the credit worthiness of federal loan applicants. 
Information may be disclosed to federal agencies pursuant to the Debt 
Collection Improvement Act and related authorities for any purpose 
related to debt collection, including locating debtors for debt 
collection efforts and/or effecting remedies against monies payable to 
such debtors by the Federal Government. In accordance with

[[Page 10779]]

computer matching or data sharing programs, information may be 
disclosed to federal agencies. The disclosure may include the 
applicant's name, home address, Social Security Number, and income or 
financial information.
    R. To the Department of Labor, State Wage Information Collection 
agencies, and other federal, State, and local agencies, as well as 
those responsible for verifying information furnished to qualify for 
federal benefits, to conduct wage and benefit matching through manual 
or automated means, for the purpose of determining compliance with 
federal regulations and appropriate servicing actions against those not 
entitled to program benefits, including possible recovery of improper 
benefits. This may include name, home addresses, Social Security 
Numbers, and financial information.
    S. To financial consultants, advisors, or underwriters, when FSA 
determines such referral is appropriate for developing packaging and 
marketing strategies involving the sale of FSA loan assets. The 
referral may include names, home addresses, and financial information.
    T. To State-certified or State-licensed appraisers and employees of 
federal agencies qualified to perform and actually performing real 
estate appraisals for USDA. Records that will be disclosed include only 
the data that is necessary for the appraiser to complete the appraisal.
    U. To cooperating persons or federal, State, local, or Tribal 
agencies working in cooperation with the Secretary in any USDA program. 
Records that will be disclosed include only the data that is necessary 
for the cooperating person or agency to complete work on the USDA 
program.
    V. To consumer reporting agencies as defined in the Fair Credit 
Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection 
Act, as amended (31 U.S.C. 3701(a)(3)).
    W. USDA will disclose information about individual from this system 
of records in accordance with the Federal Funding Accountability and 
Transparency Act of 2006 (31 U.S.C. 6101-6106); section 204 of the E-
Government Act of 2002 (44 U.S.C. 3501 note), and the Office of Federal 
Procurement Policy Act (41 U.S.C. 403-440), or similar laws requiring 
agencies to make available publicly names, locations, and other 
information concerning federal financial assistance, including grants, 
subgrants, loan awards, cooperative agreements and other financial 
assistance; and contracts, subcontracts, purchase orders, task orders, 
and delivery orders.
    X. To the media and the public, in consultation with counsel, when 
there exists a legitimate public interest in the disclosure of the 
information or when disclosure is necessary to preserve confidence in 
the integrity of USDA or is necessary to demonstrate the accountability 
of USDA's officers, employees, or individuals covered by the system, 
except to the extent it is determined that release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy.
    Y. To the Department of Treasury for administering the Do Not Pay 
Initiative under the Improper Payments Elimination and Recovery 
Improvement Act of 2012 (IPERIA). As required by IPERIA and the 
Bipartisan Budget Act of 2018, records maintained in this system will 
be disclosed to (1) a Federal or state agency, its employees, agents 
(including contractors of its agents) or contractors; or, (2) a fiscal 
or financial agent designated by the Bureau of the Fiscal Service or 
other Department of the Treasury bureau or office, including employees, 
agents or contractors of such agent; or, (3) a contractor of the Bureau 
of the Fiscal Service, for the purpose of identifying, preventing, and 
recovering improper payments to an applicant for, or recipient of, 
Federal funds, including funds disbursed by a state in a state-
administered, federally-funded program. Records disclosed under this 
routine use may be used to conduct computerized comparisons to 
identify, prevent and recover improper payments, and to identify and 
mitigate fraud, waste, and abuse in federal payments. The disclosure 
may include applicant's name, home address, Social Security Number, 
income or financial data, date of birth, personal telephone number, and 
personal email address.
    Z. To another Federal agency or Federal entity, when information 
from this system of records is reasonably necessary to assist the 
recipient agency or entity in (1) responding to a suspected or 
confirmed breach or (2) preventing, minimizing, mitigating, or 
remedying the risk of harm to individuals, the agency (including its 
information systems, programs, and operations), the Federal Government, 
or national security.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system of records are stored electronically on 
security measure protected (for example, e-authentication, password, 
restricted access protocol, etc.) databases, electronically on e-media 
devices (computer hard drive, magnetic disc, tape, digital media, CD, 
DVD, etc.), and on paper copy. Record storage is located within secured 
or locked facilities.
    See also ``Policies and Practices for Retrieval of Records,'' 
``Policies and Practices for Retention and Disposal of Records,'' 
``Administrative, Technical, and Physical Safeguards,'' ``Records 
Access Procedures,'' and ``Notification Procedures.''

POLICIES AND PRACTICES FOR RETRIEVEAL OF RECORDS:
    Records may be retrieved by the individual's name, Social Security 
Number, tax identification number, loan number, and farm number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are maintained in file folders and Department computer 
systems at applicable locations as set out above under the heading 
``System Location.'' Detailed retention and disposal instructions are 
provided in Records Control Schedule RG 0145: Farm Service Agency.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in this system of records are safeguarded in accordance 
with applicable rules and policies, including all applicable USDA 
automated systems security and access policies. Strict controls have 
been imposed to minimize the risk of compromising the information that 
is being stored. Access to the computer systems containing the records 
in this system of records is limited to those individuals who have a 
need to know the information for the performance of their official 
duties and who have appropriate clearances or permissions.

RECORDS ACCESS PROCEDURES:
    To request notification of and access to any record contained in 
the system of records, or to contest the content of a record, submit a 
request in writing to the FSA FOIA officer or the FOIA officer for the 
relevant part of USDA responsible for your information (FIOA contact 
information is at https://www.da.usda.gov/foia.htm). If you believe more 
than one USDA agency maintains Privacy Act records concerning you, 
submit the request to the Chief FOIA Officer, Department of 
Agriculture, 1400 Independence Avenue SW, Washington, DC 20250.
    When seeking records about yourself from this system of records or 
any other Departmental system of records, your request must conform 
with the Privacy Act regulations in 7 CFR 1.110-1.122, as

[[Page 10780]]

follows. Verify your identity by providing your:
     Full name,
     Current address, and
     Date and place of birth.
    You must sign your request, and your signature must either be 
notarized or submitted under 28 U.S.C. 1746, which is a law that 
permits statements to be made under penalty of perjury as a substitute 
for notarization. While no specific form is required, you may obtain 
forms for this purpose from the Chief FOIA Officer, Department of 
Agriculture, 1400 Independence Ave. SW, Washington, DC 20250. In 
addition, you should provide the following:
     Explain why you believe USDA would have information on 
you,
     Identify which USDA agency you believe may have the 
information about you,
     Specify when you believe the records would have been 
created, and
     Provide any other information that will help the FOIA 
staff determine which USDA component agency may have responsive 
records.
    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying agreement for you to access the records.
    If your request does not include the information specified above, 
FSA may not be able to conduct an effective search, and may result in 
your request being denied due to lack of specificity or lack of 
compliance with applicable regulations.

CONTESTING RECORD PROCEDURES:
    Individuals desiring to contest or amend information maintained in 
the system should direct their request to the above listed System 
Manager and should include the reason for contesting it and the 
proposed amendment to the information with supporting information to 
show how the record is inaccurate. A request for contesting records 
pertaining to an individual should contain:
     Name,
     Address,
     ZIP code,
     Name of system of record,
     Year of records in question, and
     Any other pertinent information to help identify the file.

NOTIFICATION PROCEDURES:
    An individual may request information regarding this system of 
records or information as to whether the system contains records 
pertaining to the individual from the System Manager above.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    The prior document for this system of record was published on 
September 10, 20001 (66 FR 46986).

[FR Doc. 2019-05464 Filed 3-21-19; 8:45 am]
 BILLING CODE 3410-05-P