Privacy Act of 1974; System of Records, 1799 [2019-00946]

Download as PDF Federal Register / Vol. 84, No. 24 / Tuesday, February 5, 2019 / Notices CONTESTING RECORD PROCEDURES: POLICIES AND PRACTICES FOR STORAGE OF RECORDS: See 45 CFR part 1182. Electronic records in this system are maintained off-site by the Department of Transportation’s Enterprise Services Center. Associated paper records are also maintained at the Enterprise Services Center. Discipline offices also may use locking file cabinets to maintain paper records concerning financial transactions processed in their divisions. NOTIFICATION PROCEDURES: See 45 CFR part 1182. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: 78 FR 73890. IMLS–4 SYSTEM NAME: POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Financial Management System— Delphi. Records in this system are retrieved by name and/or purchase order number. SECURITY CLASSIFICATION: Unclassified. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: SYSTEM LOCATION: Enterprise Services Center, 6500 MacArthur Boulevard, Oklahoma City, OK 73169. SYSTEM MANAGERS(S): Office of the Chief Financial Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et seq.) PURPOSE(S) OF THE SYSTEM: To provide a central repository of all financial transactions to enable IMLS to meet its statutory reporting requirements to the Office of Management and Budget, the U.S. Department of Treasury, and Congress. RECORD ACCESS PROCEDURES: See 45 CFR part 1182. Name, address, telephone number, telefax number, email address, payment information, including banking information. This system data is maintained in an Oracle Database. RECORD SOURCE CATEGORIES: Data in this system is obtained from individuals covered by the system, as well as from IMLS employees involved in the administration of grants, travel, and vendor processes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Data in this system may be used for the general administration of the grant management process and the IMLS accounting process. See also the list of General Routine Uses contained in the Preliminary Statement. Rescindment of a System of Records Notice. ACTION: In accordance with the Privacy Act of 1974, as amended, the Institute of Museum and Library Services (IMLS) provides notice that it is rescinding IMLS–2, ‘‘IMLS Reviewers—Paper Files,’’ from its inventory of record systems. The System of Records Notice was intended to complement IMLS–1 with information well-suited for maintenance in hard copy form, including information about potential and actual reviewers such as resumes, profiles, and contracts concerning participation on review panels. The collection had been used for the general administration of the grant review and award process, as well as identification of reviewers and their activities in this capacity. IMLS is now rescinding this System of Records Notice because IMLS no longer collects or uses reviewer information in hard copy form. All remaining records from IMLS–2 maintained by IMLS will be expunged in accordance with applicable record retention or disposition schedule(s) approved by the National Archives and Records Administration. SUMMARY: The notice of rescindment is effective upon date of publication. DATES: Benjamin Sweezy, Senior Agency Official for Privacy, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653–4657. ADDRESSES: FOR FURTHER INFORMATION CONTACT: NOTIFICATION PROCEDURES: See 45 CFR part 1182. EXEMPTIONS PROMULGATED FOR THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: Jkt 247001 Authorized IMLS staff use passwords via a remote secure VPN to gain access to the database. Rooms containing the records in this system are kept locked during non-working hours. See 45 CFR part 1182. Employees of IMLS, application reviewers, grantees, vendors and other Federal Government organizations. 17:22 Feb 04, 2019 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: CONTESTING RECORD PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: VerDate Sep<11>2014 Records in this database are maintained and updated on a daily basis as financial transactions are processed. Discipline offices maintain paper files that grow as financial transactions are submitted to the Enterprise Services Center for processing. Records are disposed of in accordance with the General Services Administration’s General Records Schedule. 1799 None. HISTORY: 78 FR 73890. Dated: January 30, 2019. Danette Hensley, Staff Assistant, Office of the General Counsel. [FR Doc. 2019–00945 Filed 2–4–19; 8:45 am] Nancy E. Weiss, General Counsel, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: nweiss@imls.gov. Telephone: (202) 653–4657. Benjamin Sweezy, Chief Information Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653–4657. BILLING CODE 7036–01–P SYSTEM NAME AND NUMBER: NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES Institute of Museum and Library Services Privacy Act of 1974; System of Records Institute of Museum and Library Services (IMLS). AGENCY: PO 00000 Frm 00102 Fmt 4703 Sfmt 4703 IMLS–2: IMLS Reviewers—Paper Files. HISTORY: 78 FR 73890. Dated: January 30, 2019. Danette Hensley, Staff Assistant, Office of the General Counsel. [FR Doc. 2019–00946 Filed 2–4–19; 8:45 am] BILLING CODE 7036–01–P E:\FR\FM\05FEN1.SGM 05FEN1

Agencies

[Federal Register Volume 84, Number 24 (Tuesday, February 5, 2019)]
[Notices]
[Page 1799]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-00946]


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NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES

Institute of Museum and Library Services


Privacy Act of 1974; System of Records

AGENCY: Institute of Museum and Library Services (IMLS).

ACTION: Rescindment of a System of Records Notice.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended, the 
Institute of Museum and Library Services (IMLS) provides notice that it 
is rescinding IMLS-2, ``IMLS Reviewers--Paper Files,'' from its 
inventory of record systems. The System of Records Notice was intended 
to complement IMLS-1 with information well-suited for maintenance in 
hard copy form, including information about potential and actual 
reviewers such as resumes, profiles, and contracts concerning 
participation on review panels. The collection had been used for the 
general administration of the grant review and award process, as well 
as identification of reviewers and their activities in this capacity.
    IMLS is now rescinding this System of Records Notice because IMLS 
no longer collects or uses reviewer information in hard copy form. All 
remaining records from IMLS-2 maintained by IMLS will be expunged in 
accordance with applicable record retention or disposition schedule(s) 
approved by the National Archives and Records Administration.

DATES: The notice of rescindment is effective upon date of publication.

ADDRESSES: Benjamin Sweezy, Senior Agency Official for Privacy, 
Institute of Museum and Library Services, 955 L'Enfant Plaza North SW, 
4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: 
(202) 653-4657.

FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, General Counsel, 
Institute of Museum and Library Services, 955 L'Enfant Plaza North SW, 
4th Floor, Washington, DC 20024. Email: nweiss@imls.gov. Telephone: 
(202) 653-4657. Benjamin Sweezy, Chief Information Officer, Institute 
of Museum and Library Services, 955 L'Enfant Plaza North SW, 4th Floor, 
Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653-
4657.

SYSTEM NAME AND NUMBER:
    IMLS-2: IMLS Reviewers--Paper Files.

HISTORY:
    78 FR 73890.

    Dated: January 30, 2019.
Danette Hensley,
Staff Assistant, Office of the General Counsel.
[FR Doc. 2019-00946 Filed 2-4-19; 8:45 am]
BILLING CODE 7036-01-P