Privacy Act of 1974; System of Records, 1796-1799 [2019-00945]
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Federal Register / Vol. 84, No. 24 / Tuesday, February 5, 2019 / Notices
Subpart I specifies several paperwork
requirements which are described
below. Section 1915.152(b) requires the
employer to assess work activities to
determine whether there are hazards
present, or likely to be present, which
necessitate the worker’s use of PPE. If
such hazards are present, or likely to be
present, the employer must: (1) Select
the type of PPE that will protect the
affected workers from the hazards
identified in the occupational hazard
assessment; (2) communicate PPE
selection decisions to the affected
workers; (3) select PPE that properly fits
each affected worker; and (4) maintain
documentation to verify that the
required occupational hazard
assessment has been performed. The
verification must contain the following
information: occupation or trade
assessed, the date(s) of the hazard
assessment, and the name of the person
performing the hazard assessment.
II. Special Issues for Comment
OSHA has a particular interest in
comments on the following issues:
• Whether the proposed information
collection requirements are necessary
for the proper performance of the
agency’s functions, including whether
the information is useful;
• The accuracy of OSHA’s estimate of
the burden (time and costs) of the
information collection requirements,
including the validity of the
methodology and assumptions used;
• The quality, utility, and clarity of
the information collected; and
• Ways to minimize the burden on
employers who must comply; for
example, by using automated or other
technological information collection
and transmission techniques.
III. Proposed Actions
OSHA is requesting that OMB extend
the approval of the collection of
information requirements contained in
the Standard on Personal Protective
Equipment (PPE) for Shipyard
Employment (29 CFR part 1915, subpart
I). The agency is requesting an
adjustment increase of 29 burden hours
(from 172 hours to 201 hours). This
increase is the result of identifying
additional establishments that have
been covered by the Shipyard
Employment PPE Standard.
OSHA will summarize the comments
submitted in response to this notice,
and will include this summary in the
request to OMB to extend the approval
of the information collection
requirements contained in the Standard
on Personal Protective Equipment (PPE)
for Shipyard Employment (29 CFR part
1915, subpart I).
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17:22 Feb 04, 2019
Jkt 247001
Type of Review: Extension of a
currently approved collection.
Title: Personal Protective Equipment
Standard for Shipyard Employment (29
CFR part 1915, subpart I).
OMB Control Number: 1218–0215.
Affected Public: Business or other forprofits.
Number of Respondents: 4,518.
Total Responses: 2,522.
Frequency of Response: On Occasion.
Average Time per Response: An
estimated 5 minutes (.08 hour) for
employers to record the hazard
assessment.
Estimated Burden Hours: 201.
Estimated Cost (Operation and
Maintenance): $0.
www.regulations.gov website to submit
comments and access the docket is
available through the website’s ‘‘User
Tips’’ link. Contact the OSHA Docket
Office for information about materials
not available from the website, and for
assistance in using the internet to locate
docket submissions.
IV. Public Participation—Submission of
Comments on This Notice and Internet
Access to Comments and Submissions
You may submit comments in
response to this document as follows:
(1) Electronically at https://
www.regulations.gov, which is the
Federal e-Rulemaking Portal; (2) by
facsimile (fax); or (3) by hard copy. All
comments, attachments, and other
material must identify the agency name
and the OSHA docket number (Docket
No. OSHA–2012–0038) for the ICR. You
may supplement electronic submissions
by uploading document files
electronically. If you wish to mail
additional materials in reference to an
electronic or facsimile submission, you
must submit them to the OSHA Docket
Office (see the section of this notice
titled ADDRESSES). The additional
materials must clearly identify your
electronic comments by your name,
date, and the docket number so the
agency can attach them to your
comments.
Because of security procedures, the
use of regular mail may cause a
significant delay in the receipt of
comments. For information about
security procedures concerning the
delivery of materials by hand, express
delivery, messenger, or courier service,
please contact the OSHA Docket Office
at (202) 693–2350, (TTY (877) 889–
5627). Comments and submissions are
posted without change at https://
www.regulations.gov. Therefore, OSHA
cautions commenters about submitting
personal information such as social
security numbers and date of birth.
Although all submissions are listed in
the https://www.regulations.gov index,
some information (e.g., copyrighted
material) is not publically available to
read or download from this website. All
submissions, including copyrighted
material, are available for inspection
and copying at the OSHA Docket Office.
Information on using the https://
Signed at Washington, DC, on January 30,
2019.
Loren Sweatt,
Deputy Assistant Secretary of Labor for
Occupational Safety and Health.
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V. Authority and Signature
Loren Sweatt, Deputy Assistant
Secretary of Labor for Occupational
Safety and Health, directed the
preparation of this notice. The authority
for this notice is the Paperwork
Reduction Act of 1995 (44 U.S.C. 3506
et seq.) and Secretary of Labor’s Order
No. 1–2012 (77 FR 3912).
[FR Doc. 2019–01110 Filed 2–4–19; 8:45 am]
BILLING CODE 4510–26–P
NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
Institute of Museum and Library
Services
Privacy Act of 1974; System of
Records
Institute of Museum and
Library Services (IMLS).
ACTION: Notice of modified systems of
records.
AGENCY:
The Institute of Museum and
Library Services (IMLS), is publishing
an amendment of its systems of records
to reflect the agency’s change of address
and update outdated information, with
descriptions of the systems of records
and the ways they are maintained, as
required by the Privacy Act of 1974.
DATES: The amended system notice is
effective upon date of publication.
ADDRESSES: Benjamin Sweezy, Senior
Agency Official for Privacy, Institute of
Museum and Library Services, 955
L’Enfant Plaza North SW, 4th Floor,
Washington, DC 20024. Email:
bsweezy@imls.gov. Telephone: (202)
653–4657.
FOR FURTHER INFORMATION CONTACT:
Nancy E. Weiss, General Counsel,
Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024.
Email: nweiss@imls.gov. Telephone:
(202) 653–4657. Benjamin Sweezy,
Chief Information Officer, Institute of
Museum and Library Services, 955
L’Enfant Plaza North SW, 4th Floor,
SUMMARY:
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Washington, DC 20024. Email:
bsweezy@imls.gov. Telephone: (202)
653–4657.
SUPPLEMENTARY INFORMATION: In
accordance with 5 U.S.C. 552a(e)(4),
IMLS today is publishing an amended
notice of the existence and character of
its systems of records in order to make
available in one place in the Federal
Register the most up-to-date
information regarding these systems.
Statement of General Routine Uses
The following general routine uses are
incorporated by reference into each
system of records set forth herein,
unless specifically limited in the system
description.
1. A record may be disclosed as a
routine use to a Member of Congress or
his or her staff, when the Member of
Congress or his or her staff requests the
information on behalf of, and at the
request of, the individual who is the
subject of the record.
2. A record may be disclosed as a
routine use to designated officers and
employees of other agencies and
departments of the Federal government
having an interest in the subject
individual for employment purposes
(including the hiring or retention of any
employee; the issuance of a security
clearance; the letting of a contract; or
the issuance of a license, grant, or other
benefits by the requesting agency) to the
extent that the information is relevant
and necessary to the requesting agency’s
decision on the matter involved.
3. In the event that a record in a
system of records maintained by IMLS
indicates, either by itself or in
combination with other information in
IMLS’s possession, a violation or
potential violation of the law (whether
civil, criminal, or regulatory in nature,
and whether arising by statute or by
regulation, rule, or order issued
pursuant thereto), that record may be
referred, as a routine use, to the
appropriate agency, whether Federal,
State, local, or foreign, charged with
investigating or prosecuting such
violation, or charged with enforcing or
implementing the statute, rule,
regulation, or order issued pursuant
thereto. Such referral shall be deemed to
authorize: (1) Any and all appropriate
and necessary uses of such records in a
court of law or before an administrative
board or hearing; and (2) Such other
interagency referrals as may be
necessary to carry out the receiving
agencies’ assigned law enforcement
duties.
4. The names, Social Security
numbers, home addresses, dates of
birth, dates of hire, quarterly earnings,
employer identifying information, and
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Jkt 247001
State of hire of employees may be
disclosed as a routine use to the Office
of Child Support Enforcement,
Administration for Children and
Families, Department of Health and
Human Services, as follows:
(a) For use in the Federal Parent
Locator System (FPLS) and the Federal
Tax Offset System for the purpose of
locating individuals to establish
paternity, establishing and modifying
orders of child support, identifying
sources of income, and for other child
support enforcement actions as required
by the Personal Responsibility and
Work Opportunity Reconciliation Act of
1996 (Pub. L. 104–193);
(b) For release to the Social Security
Administration for the purpose of
verifying Social Security numbers in
connection with the operation of FPLS;
and
(c) For release to the U.S. Department
of the Treasury (Treasury) for the
purpose of payroll, savings bonds, and
other deductions; administering the
Earned Income Tax Credit Program
(section 32, Internal Revenue Code of
1986); and verifying a claim with
respect to employment on a tax return,
as required by the Personal
Responsibility and Work Opportunity
Reconciliation Act of 1996 (Pub. L. 104–
193);
5. A record may be disclosed as a
routine use in the course of presenting
evidence to a court, magistrate, or
administrative tribunal of appropriate
jurisdiction, and such disclosure may
include disclosures to opposing counsel
in the course of settlement negotiations.
6. Information from any system of
records may be used as a data source for
management information, for the
production of summary descriptive
statistics and analytical studies in
support of the function for which the
records are collected and maintained, or
for related personnel management
functions or manpower studies.
Information also may be disclosed to
respond to general requests for
statistical information (without personal
identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a
routine use to a contractor, expert, or
consultant of IMLS (or an office within
IMLS) when the purpose of the release
is to perform a survey, audit, or other
review of IMLS’s procedures and
operations.
8. A record from any system of
records may be disclosed as a routine
use to the National Archives and
Records Administration as part of
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
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9. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the record to be
released reflects serious inadequacies
with the recipient’s personnel, and
disclosure of the record is for the
purpose of permitting the recipient to
effect corrective action in the
government’s best interest.
10. A record may be disclosed to a
contractor, grantee, or other recipient of
Federal funds when the recipient has
incurred indebtedness to the
government through its receipt of
government funds, and the release of the
record is for the purpose of allowing the
debtor to effect a collection against a
third party.
11. Information in a system of records
may be disclosed as a routine use to the
Treasury; other Federal agencies;
‘‘consumer reporting agencies’’ (as
defined in the Fair Credit Reporting Act,
15 U.S.C. 1681a(f), or the Federal Claims
Collection Act of 1966, 31 U.S.C.
3701(a)(3)); or private collection
contractors for the purpose of collecting
a debt owed to the Federal Government
as provided in the regulations
promulgated by IMLS at 45 CFR 1183.
Table of Contents
This document gives notice that the
following IMLS systems of records are
in effect:
IMLS–1 IMLS Reviewers—Automated
Systems
IMLS–3 Personnel/Payroll System
IMLS–4 Financial Management System
IMLS–1
SYSTEM NAME:
IMLS Reviewers—Automated
Systems.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the Chief Information
Officer, Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024.
SYSTEM MANAGER(S):
Deputy Directors of the Office of
Museum Services and Office of Library
Services, Institute of Museum and
Library Services, 955 L’Enfant Plaza
North SW, 4th Floor, Washington, DC
20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2018 (20 U.S.C. 9101 et seq.)
PURPOSE(S) OF THE SYSTEM:
To provide a central repository for
information about expert reviewers and
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to enable staff to retrieve and manage
reviewer information.
RECORD ACCESS PROCEDURES:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
CONTESTING RECORD PROCEDURES:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
See 45 CFR part 1182.
See 45 CFR part 1182.
Individuals whom IMLS may ask or
has asked to serve as application
reviewers.
NOTIFICATION PROCEDURES:
CATEGORIES OF RECORDS IN THE SYSTEM:
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
See 45 CFR part 1182.
Name, address, telephone number,
telefax number, email address,
identification numbers assigned by
IMLS, review group assignments, and
other data concerning potential and
actual reviewers, including area of
expertise, resumes, reviewer profile
forms, and contracts concerning
participation in review groups.
None.
HISTORY:
78 FR 73890.
IMLS–3
SYSTEM NAME:
Payroll/Personnel System.
SECURITY CLASSIFICATION:
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the selection of reviewers, as well as
general administration of the grant
review process. See also the list of
General Routine Uses contained in the
Preliminary Statement.
Unclassified.
SYSTEM LOCATION:
Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024, U.S.
Department of Interior, Interior Business
Center, Denver, Colorado.
SYSTEM MANAGER(S):
Human Resources Officer, Institute of
Museum and Library Services, 955
L’Enfant Plaza North SW, 4th Floor,
Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records in this system are maintained
in shared electronic files and databases.
The Museum and Library Services Act
of 2018 (20 U.S.C. 9101 et seq.); Federal
Personnel Manual and Treasury Fiscal
Requirements Manual.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
PURPOSE(S) OF THE SYSTEM:
Records in this system are retrieved
by name, area of expertise, review group
assignment, state and other data
elements.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
This system is maintained in a locked
computer room that can be accessed
only by authorized employees of IMLS.
Access to records in this system is
further controlled by password, with
different levels of modification rights
assigned to individuals and offices at
IMLS based upon their specific job
functions.
17:22 Feb 04, 2019
Jkt 247001
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Employees of IMLS.
Records in this system are updated on
a continuing basis when reviewers are
assigned to a review group and as new
information is received. IMLS staff
periodically will request updated
information from individuals who are
included as reviewers in the AAMS.
Records will be removed only with the
concurrence of the appropriate
discipline directors.
VerDate Sep<11>2014
To document IMLS’s personnel
processes and to calculate and process
payroll.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and personnel information,
such as time and attendance data,
statements of earnings and leave,
training data, wage and tax statements,
and payroll and personnel transactions.
This system includes data that also is
maintained in IMLS’s official personnel
folders, which are managed in
accordance with Office of Personnel
Management (OPM) regulations. The
OPM has given notice of its system of
records covering official personnel
folders in OPM/GOVT–1.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of personnel and
payroll processes.
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Data in this system may be
transmitted to the U.S. Department of
Interior, Interior Business Center, U.S.
Department of Treasury, and employeedesignated financial institutions to
affect issuance of paychecks to
employees and distributions of pay
according to employee directions for
authorized purposes. Data in this system
also may be used to prepare payroll,
meet government recordkeeping and
reporting requirements, and retrieve and
apply payroll and personnel
information as required for agency
needs. See also the list of General and
Routine Uses contained in the
Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Electronic records in this system are
maintained off-site by the Department of
Interior, Interior Business Center (IBC).
Paper records generated through the
NBC are maintained in file cabinets in
secured storage areas by the Offices of
the Chief Financial Officer and Human
Resources after arriving at IMLS.
Discipline offices also may use file
cabinets in secured storage areas to
maintain paper records concerning
performance reviews and other
personnel actions in their divisions.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records in this system are retrieved
by name, Social Security number, or
date of birth.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The Human Resources Officer
maintains paper records in this system
in accordance with the General Services
Administration’s General Records
Schedule 2. Division offices may
maintain paper records concerning
performance reviews and other
personnel actions in their divisions for
the duration of an individual’s
employment with IMLS.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Access to the electronic records in
this system is controlled by password
on the limited number of IMLS
computers that can be used to draw
information from the IBC. File cabinets
containing the paper records in this
system either are kept locked during
non-business hours, or are located in
rooms that are kept locked during nonbusiness hours.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
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CONTESTING RECORD PROCEDURES:
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
See 45 CFR part 1182.
Electronic records in this system are
maintained off-site by the Department of
Transportation’s Enterprise Services
Center. Associated paper records are
also maintained at the Enterprise
Services Center. Discipline offices also
may use locking file cabinets to
maintain paper records concerning
financial transactions processed in their
divisions.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
78 FR 73890.
IMLS–4
SYSTEM NAME:
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Financial Management System—
Delphi.
Records in this system are retrieved
by name and/or purchase order number.
SECURITY CLASSIFICATION:
Unclassified.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
SYSTEM LOCATION:
Enterprise Services Center, 6500
MacArthur Boulevard, Oklahoma City,
OK 73169.
SYSTEM MANAGERS(S):
Office of the Chief Financial Officer,
Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act
of 2018 (20 U.S.C. 9101 et seq.)
PURPOSE(S) OF THE SYSTEM:
To provide a central repository of all
financial transactions to enable IMLS to
meet its statutory reporting
requirements to the Office of
Management and Budget, the U.S.
Department of Treasury, and Congress.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
Name, address, telephone number,
telefax number, email address, payment
information, including banking
information. This system data is
maintained in an Oracle Database.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from
individuals covered by the system, as
well as from IMLS employees involved
in the administration of grants, travel,
and vendor processes.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Data in this system may be used for
the general administration of the grant
management process and the IMLS
accounting process. See also the list of
General Routine Uses contained in the
Preliminary Statement.
Rescindment of a System of
Records Notice.
ACTION:
In accordance with the
Privacy Act of 1974, as amended, the
Institute of Museum and Library
Services (IMLS) provides notice that it
is rescinding IMLS–2, ‘‘IMLS
Reviewers—Paper Files,’’ from its
inventory of record systems. The System
of Records Notice was intended to
complement IMLS–1 with information
well-suited for maintenance in hard
copy form, including information about
potential and actual reviewers such as
resumes, profiles, and contracts
concerning participation on review
panels. The collection had been used for
the general administration of the grant
review and award process, as well as
identification of reviewers and their
activities in this capacity.
IMLS is now rescinding this System
of Records Notice because IMLS no
longer collects or uses reviewer
information in hard copy form. All
remaining records from IMLS–2
maintained by IMLS will be expunged
in accordance with applicable record
retention or disposition schedule(s)
approved by the National Archives and
Records Administration.
SUMMARY:
The notice of rescindment is
effective upon date of publication.
DATES:
Benjamin Sweezy, Senior
Agency Official for Privacy, Institute of
Museum and Library Services, 955
L’Enfant Plaza North SW, 4th Floor,
Washington, DC 20024. Email:
bsweezy@imls.gov. Telephone: (202)
653–4657.
ADDRESSES:
FOR FURTHER INFORMATION CONTACT:
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
CATEGORIES OF RECORDS IN THE SYSTEM:
Jkt 247001
Authorized IMLS staff use passwords
via a remote secure VPN to gain access
to the database. Rooms containing the
records in this system are kept locked
during non-working hours.
See 45 CFR part 1182.
Employees of IMLS, application
reviewers, grantees, vendors and other
Federal Government organizations.
17:22 Feb 04, 2019
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
CONTESTING RECORD PROCEDURES:
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
VerDate Sep<11>2014
Records in this database are
maintained and updated on a daily basis
as financial transactions are processed.
Discipline offices maintain paper files
that grow as financial transactions are
submitted to the Enterprise Services
Center for processing. Records are
disposed of in accordance with the
General Services Administration’s
General Records Schedule.
1799
None.
HISTORY:
78 FR 73890.
Dated: January 30, 2019.
Danette Hensley,
Staff Assistant, Office of the General Counsel.
[FR Doc. 2019–00945 Filed 2–4–19; 8:45 am]
Nancy E. Weiss, General Counsel,
Institute of Museum and Library
Services, 955 L’Enfant Plaza North SW,
4th Floor, Washington, DC 20024.
Email: nweiss@imls.gov. Telephone:
(202) 653–4657. Benjamin Sweezy,
Chief Information Officer, Institute of
Museum and Library Services, 955
L’Enfant Plaza North SW, 4th Floor,
Washington, DC 20024. Email:
bsweezy@imls.gov. Telephone: (202)
653–4657.
BILLING CODE 7036–01–P
SYSTEM NAME AND NUMBER:
NATIONAL FOUNDATION ON THE
ARTS AND THE HUMANITIES
Institute of Museum and Library
Services
Privacy Act of 1974; System of
Records
Institute of Museum and
Library Services (IMLS).
AGENCY:
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IMLS–2: IMLS Reviewers—Paper
Files.
HISTORY:
78 FR 73890.
Dated: January 30, 2019.
Danette Hensley,
Staff Assistant, Office of the General Counsel.
[FR Doc. 2019–00946 Filed 2–4–19; 8:45 am]
BILLING CODE 7036–01–P
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]]>Agencies
[Federal Register Volume 84, Number 24 (Tuesday, February 5, 2019)]
[Notices]
[Pages 1796-1799]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-00945]
=======================================================================
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NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES
Institute of Museum and Library Services
Privacy Act of 1974; System of Records
AGENCY: Institute of Museum and Library Services (IMLS).
ACTION: Notice of modified systems of records.
-----------------------------------------------------------------------
SUMMARY: The Institute of Museum and Library Services (IMLS), is
publishing an amendment of its systems of records to reflect the
agency's change of address and update outdated information, with
descriptions of the systems of records and the ways they are
maintained, as required by the Privacy Act of 1974.
DATES: The amended system notice is effective upon date of publication.
ADDRESSES: Benjamin Sweezy, Senior Agency Official for Privacy,
Institute of Museum and Library Services, 955 L'Enfant Plaza North SW,
4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone:
(202) 653-4657.
FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, General Counsel,
Institute of Museum and Library Services, 955 L'Enfant Plaza North SW,
4th Floor, Washington, DC 20024. Email: nweiss@imls.gov. Telephone:
(202) 653-4657. Benjamin Sweezy, Chief Information Officer, Institute
of Museum and Library Services, 955 L'Enfant Plaza North SW, 4th Floor,
[[Page 1797]]
Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653-
4657.
SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), IMLS
today is publishing an amended notice of the existence and character of
its systems of records in order to make available in one place in the
Federal Register the most up-to-date information regarding these
systems.
Statement of General Routine Uses
The following general routine uses are incorporated by reference
into each system of records set forth herein, unless specifically
limited in the system description.
1. A record may be disclosed as a routine use to a Member of
Congress or his or her staff, when the Member of Congress or his or her
staff requests the information on behalf of, and at the request of, the
individual who is the subject of the record.
2. A record may be disclosed as a routine use to designated
officers and employees of other agencies and departments of the Federal
government having an interest in the subject individual for employment
purposes (including the hiring or retention of any employee; the
issuance of a security clearance; the letting of a contract; or the
issuance of a license, grant, or other benefits by the requesting
agency) to the extent that the information is relevant and necessary to
the requesting agency's decision on the matter involved.
3. In the event that a record in a system of records maintained by
IMLS indicates, either by itself or in combination with other
information in IMLS's possession, a violation or potential violation of
the law (whether civil, criminal, or regulatory in nature, and whether
arising by statute or by regulation, rule, or order issued pursuant
thereto), that record may be referred, as a routine use, to the
appropriate agency, whether Federal, State, local, or foreign, charged
with investigating or prosecuting such violation, or charged with
enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto. Such referral shall be deemed to authorize:
(1) Any and all appropriate and necessary uses of such records in a
court of law or before an administrative board or hearing; and (2) Such
other interagency referrals as may be necessary to carry out the
receiving agencies' assigned law enforcement duties.
4. The names, Social Security numbers, home addresses, dates of
birth, dates of hire, quarterly earnings, employer identifying
information, and State of hire of employees may be disclosed as a
routine use to the Office of Child Support Enforcement, Administration
for Children and Families, Department of Health and Human Services, as
follows:
(a) For use in the Federal Parent Locator System (FPLS) and the
Federal Tax Offset System for the purpose of locating individuals to
establish paternity, establishing and modifying orders of child
support, identifying sources of income, and for other child support
enforcement actions as required by the Personal Responsibility and Work
Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
(b) For release to the Social Security Administration for the
purpose of verifying Social Security numbers in connection with the
operation of FPLS; and
(c) For release to the U.S. Department of the Treasury (Treasury)
for the purpose of payroll, savings bonds, and other deductions;
administering the Earned Income Tax Credit Program (section 32,
Internal Revenue Code of 1986); and verifying a claim with respect to
employment on a tax return, as required by the Personal Responsibility
and Work Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
5. A record may be disclosed as a routine use in the course of
presenting evidence to a court, magistrate, or administrative tribunal
of appropriate jurisdiction, and such disclosure may include
disclosures to opposing counsel in the course of settlement
negotiations.
6. Information from any system of records may be used as a data
source for management information, for the production of summary
descriptive statistics and analytical studies in support of the
function for which the records are collected and maintained, or for
related personnel management functions or manpower studies. Information
also may be disclosed to respond to general requests for statistical
information (without personal identification of individuals) under the
Freedom of Information Act.
7. A record may be disclosed as a routine use to a contractor,
expert, or consultant of IMLS (or an office within IMLS) when the
purpose of the release is to perform a survey, audit, or other review
of IMLS's procedures and operations.
8. A record from any system of records may be disclosed as a
routine use to the National Archives and Records Administration as part
of records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
9. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the record to be released reflects
serious inadequacies with the recipient's personnel, and disclosure of
the record is for the purpose of permitting the recipient to effect
corrective action in the government's best interest.
10. A record may be disclosed to a contractor, grantee, or other
recipient of Federal funds when the recipient has incurred indebtedness
to the government through its receipt of government funds, and the
release of the record is for the purpose of allowing the debtor to
effect a collection against a third party.
11. Information in a system of records may be disclosed as a
routine use to the Treasury; other Federal agencies; ``consumer
reporting agencies'' (as defined in the Fair Credit Reporting Act, 15
U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31
U.S.C. 3701(a)(3)); or private collection contractors for the purpose
of collecting a debt owed to the Federal Government as provided in the
regulations promulgated by IMLS at 45 CFR 1183.
Table of Contents
This document gives notice that the following IMLS systems of
records are in effect:
IMLS-1 IMLS Reviewers--Automated Systems
IMLS-3 Personnel/Payroll System
IMLS-4 Financial Management System
IMLS-1
SYSTEM NAME:
IMLS Reviewers--Automated Systems.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the Chief Information Officer, Institute of Museum and
Library Services, 955 L'Enfant Plaza North SW, 4th Floor, Washington,
DC 20024.
SYSTEM MANAGER(S):
Deputy Directors of the Office of Museum Services and Office of
Library Services, Institute of Museum and Library Services, 955
L'Enfant Plaza North SW, 4th Floor, Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et
seq.)
PURPOSE(S) OF THE SYSTEM:
To provide a central repository for information about expert
reviewers and
[[Page 1798]]
to enable staff to retrieve and manage reviewer information.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals whom IMLS may ask or has asked to serve as application
reviewers.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, email address,
identification numbers assigned by IMLS, review group assignments, and
other data concerning potential and actual reviewers, including area of
expertise, resumes, reviewer profile forms, and contracts concerning
participation in review groups.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the selection of reviewers, as
well as general administration of the grant review process. See also
the list of General Routine Uses contained in the Preliminary
Statement.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are maintained in shared electronic files
and databases.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system are retrieved by name, area of expertise,
review group assignment, state and other data elements.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this system are updated on a continuing basis when
reviewers are assigned to a review group and as new information is
received. IMLS staff periodically will request updated information from
individuals who are included as reviewers in the AAMS. Records will be
removed only with the concurrence of the appropriate discipline
directors.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
This system is maintained in a locked computer room that can be
accessed only by authorized employees of IMLS. Access to records in
this system is further controlled by password, with different levels of
modification rights assigned to individuals and offices at IMLS based
upon their specific job functions.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
78 FR 73890.
IMLS-3
SYSTEM NAME:
Payroll/Personnel System.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Institute of Museum and Library Services, 955 L'Enfant Plaza North
SW, 4th Floor, Washington, DC 20024, U.S. Department of Interior,
Interior Business Center, Denver, Colorado.
SYSTEM MANAGER(S):
Human Resources Officer, Institute of Museum and Library Services,
955 L'Enfant Plaza North SW, 4th Floor, Washington, DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et
seq.); Federal Personnel Manual and Treasury Fiscal Requirements
Manual.
PURPOSE(S) OF THE SYSTEM:
To document IMLS's personnel processes and to calculate and process
payroll.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS.
CATEGORIES OF RECORDS IN THE SYSTEM:
Payroll and personnel information, such as time and attendance
data, statements of earnings and leave, training data, wage and tax
statements, and payroll and personnel transactions. This system
includes data that also is maintained in IMLS's official personnel
folders, which are managed in accordance with Office of Personnel
Management (OPM) regulations. The OPM has given notice of its system of
records covering official personnel folders in OPM/GOVT-1.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of personnel and payroll processes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be transmitted to the U.S. Department of
Interior, Interior Business Center, U.S. Department of Treasury, and
employee-designated financial institutions to affect issuance of
paychecks to employees and distributions of pay according to employee
directions for authorized purposes. Data in this system also may be
used to prepare payroll, meet government recordkeeping and reporting
requirements, and retrieve and apply payroll and personnel information
as required for agency needs. See also the list of General and Routine
Uses contained in the Preliminary Statement.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records in this system are maintained off-site by the
Department of Interior, Interior Business Center (IBC). Paper records
generated through the NBC are maintained in file cabinets in secured
storage areas by the Offices of the Chief Financial Officer and Human
Resources after arriving at IMLS. Discipline offices also may use file
cabinets in secured storage areas to maintain paper records concerning
performance reviews and other personnel actions in their divisions.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system are retrieved by name, Social Security
number, or date of birth.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The Human Resources Officer maintains paper records in this system
in accordance with the General Services Administration's General
Records Schedule 2. Division offices may maintain paper records
concerning performance reviews and other personnel actions in their
divisions for the duration of an individual's employment with IMLS.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Access to the electronic records in this system is controlled by
password on the limited number of IMLS computers that can be used to
draw information from the IBC. File cabinets containing the paper
records in this system either are kept locked during non-business
hours, or are located in rooms that are kept locked during non-business
hours.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
[[Page 1799]]
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
78 FR 73890.
IMLS-4
SYSTEM NAME:
Financial Management System--Delphi.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Enterprise Services Center, 6500 MacArthur Boulevard, Oklahoma
City, OK 73169.
SYSTEM MANAGERS(S):
Office of the Chief Financial Officer, Institute of Museum and
Library Services, 955 L'Enfant Plaza North SW, 4th Floor, Washington,
DC 20024.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et
seq.)
PURPOSE(S) OF THE SYSTEM:
To provide a central repository of all financial transactions to
enable IMLS to meet its statutory reporting requirements to the Office
of Management and Budget, the U.S. Department of Treasury, and
Congress.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees of IMLS, application reviewers, grantees, vendors and
other Federal Government organizations.
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, address, telephone number, telefax number, email address,
payment information, including banking information. This system data is
maintained in an Oracle Database.
RECORD SOURCE CATEGORIES:
Data in this system is obtained from individuals covered by the
system, as well as from IMLS employees involved in the administration
of grants, travel, and vendor processes.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Data in this system may be used for the general administration of
the grant management process and the IMLS accounting process. See also
the list of General Routine Uses contained in the Preliminary
Statement.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Electronic records in this system are maintained off-site by the
Department of Transportation's Enterprise Services Center. Associated
paper records are also maintained at the Enterprise Services Center.
Discipline offices also may use locking file cabinets to maintain paper
records concerning financial transactions processed in their divisions.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records in this system are retrieved by name and/or purchase order
number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records in this database are maintained and updated on a daily
basis as financial transactions are processed. Discipline offices
maintain paper files that grow as financial transactions are submitted
to the Enterprise Services Center for processing. Records are disposed
of in accordance with the General Services Administration's General
Records Schedule.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Authorized IMLS staff use passwords via a remote secure VPN to gain
access to the database. Rooms containing the records in this system are
kept locked during non-working hours.
RECORD ACCESS PROCEDURES:
See 45 CFR part 1182.
CONTESTING RECORD PROCEDURES:
See 45 CFR part 1182.
NOTIFICATION PROCEDURES:
See 45 CFR part 1182.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
78 FR 73890.
Dated: January 30, 2019.
Danette Hensley,
Staff Assistant, Office of the General Counsel.
[FR Doc. 2019-00945 Filed 2-4-19; 8:45 am]
BILLING CODE 7036-01-P
