Privacy Act of 1974; System of Records, 1796-1799 [2019-00945]

Download as PDF 1796 Federal Register / Vol. 84, No. 24 / Tuesday, February 5, 2019 / Notices Subpart I specifies several paperwork requirements which are described below. Section 1915.152(b) requires the employer to assess work activities to determine whether there are hazards present, or likely to be present, which necessitate the worker’s use of PPE. If such hazards are present, or likely to be present, the employer must: (1) Select the type of PPE that will protect the affected workers from the hazards identified in the occupational hazard assessment; (2) communicate PPE selection decisions to the affected workers; (3) select PPE that properly fits each affected worker; and (4) maintain documentation to verify that the required occupational hazard assessment has been performed. The verification must contain the following information: occupation or trade assessed, the date(s) of the hazard assessment, and the name of the person performing the hazard assessment. II. Special Issues for Comment OSHA has a particular interest in comments on the following issues: • Whether the proposed information collection requirements are necessary for the proper performance of the agency’s functions, including whether the information is useful; • The accuracy of OSHA’s estimate of the burden (time and costs) of the information collection requirements, including the validity of the methodology and assumptions used; • The quality, utility, and clarity of the information collected; and • Ways to minimize the burden on employers who must comply; for example, by using automated or other technological information collection and transmission techniques. III. Proposed Actions OSHA is requesting that OMB extend the approval of the collection of information requirements contained in the Standard on Personal Protective Equipment (PPE) for Shipyard Employment (29 CFR part 1915, subpart I). The agency is requesting an adjustment increase of 29 burden hours (from 172 hours to 201 hours). This increase is the result of identifying additional establishments that have been covered by the Shipyard Employment PPE Standard. OSHA will summarize the comments submitted in response to this notice, and will include this summary in the request to OMB to extend the approval of the information collection requirements contained in the Standard on Personal Protective Equipment (PPE) for Shipyard Employment (29 CFR part 1915, subpart I). VerDate Sep<11>2014 17:22 Feb 04, 2019 Jkt 247001 Type of Review: Extension of a currently approved collection. Title: Personal Protective Equipment Standard for Shipyard Employment (29 CFR part 1915, subpart I). OMB Control Number: 1218–0215. Affected Public: Business or other forprofits. Number of Respondents: 4,518. Total Responses: 2,522. Frequency of Response: On Occasion. Average Time per Response: An estimated 5 minutes (.08 hour) for employers to record the hazard assessment. Estimated Burden Hours: 201. Estimated Cost (Operation and Maintenance): $0. www.regulations.gov website to submit comments and access the docket is available through the website’s ‘‘User Tips’’ link. Contact the OSHA Docket Office for information about materials not available from the website, and for assistance in using the internet to locate docket submissions. IV. Public Participation—Submission of Comments on This Notice and Internet Access to Comments and Submissions You may submit comments in response to this document as follows: (1) Electronically at http:// www.regulations.gov, which is the Federal e-Rulemaking Portal; (2) by facsimile (fax); or (3) by hard copy. All comments, attachments, and other material must identify the agency name and the OSHA docket number (Docket No. OSHA–2012–0038) for the ICR. You may supplement electronic submissions by uploading document files electronically. If you wish to mail additional materials in reference to an electronic or facsimile submission, you must submit them to the OSHA Docket Office (see the section of this notice titled ADDRESSES). The additional materials must clearly identify your electronic comments by your name, date, and the docket number so the agency can attach them to your comments. Because of security procedures, the use of regular mail may cause a significant delay in the receipt of comments. For information about security procedures concerning the delivery of materials by hand, express delivery, messenger, or courier service, please contact the OSHA Docket Office at (202) 693–2350, (TTY (877) 889– 5627). Comments and submissions are posted without change at http:// www.regulations.gov. Therefore, OSHA cautions commenters about submitting personal information such as social security numbers and date of birth. Although all submissions are listed in the http://www.regulations.gov index, some information (e.g., copyrighted material) is not publically available to read or download from this website. All submissions, including copyrighted material, are available for inspection and copying at the OSHA Docket Office. Information on using the http:// Signed at Washington, DC, on January 30, 2019. Loren Sweatt, Deputy Assistant Secretary of Labor for Occupational Safety and Health. PO 00000 Frm 00099 Fmt 4703 Sfmt 4703 V. Authority and Signature Loren Sweatt, Deputy Assistant Secretary of Labor for Occupational Safety and Health, directed the preparation of this notice. The authority for this notice is the Paperwork Reduction Act of 1995 (44 U.S.C. 3506 et seq.) and Secretary of Labor’s Order No. 1–2012 (77 FR 3912). [FR Doc. 2019–01110 Filed 2–4–19; 8:45 am] BILLING CODE 4510–26–P NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES Institute of Museum and Library Services Privacy Act of 1974; System of Records Institute of Museum and Library Services (IMLS). ACTION: Notice of modified systems of records. AGENCY: The Institute of Museum and Library Services (IMLS), is publishing an amendment of its systems of records to reflect the agency’s change of address and update outdated information, with descriptions of the systems of records and the ways they are maintained, as required by the Privacy Act of 1974. DATES: The amended system notice is effective upon date of publication. ADDRESSES: Benjamin Sweezy, Senior Agency Official for Privacy, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653–4657. FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, General Counsel, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: nweiss@imls.gov. Telephone: (202) 653–4657. Benjamin Sweezy, Chief Information Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, SUMMARY: E:\FR\FM\05FEN1.SGM 05FEN1 Federal Register / Vol. 84, No. 24 / Tuesday, February 5, 2019 / Notices Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653–4657. SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), IMLS today is publishing an amended notice of the existence and character of its systems of records in order to make available in one place in the Federal Register the most up-to-date information regarding these systems. Statement of General Routine Uses The following general routine uses are incorporated by reference into each system of records set forth herein, unless specifically limited in the system description. 1. A record may be disclosed as a routine use to a Member of Congress or his or her staff, when the Member of Congress or his or her staff requests the information on behalf of, and at the request of, the individual who is the subject of the record. 2. A record may be disclosed as a routine use to designated officers and employees of other agencies and departments of the Federal government having an interest in the subject individual for employment purposes (including the hiring or retention of any employee; the issuance of a security clearance; the letting of a contract; or the issuance of a license, grant, or other benefits by the requesting agency) to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter involved. 3. In the event that a record in a system of records maintained by IMLS indicates, either by itself or in combination with other information in IMLS’s possession, a violation or potential violation of the law (whether civil, criminal, or regulatory in nature, and whether arising by statute or by regulation, rule, or order issued pursuant thereto), that record may be referred, as a routine use, to the appropriate agency, whether Federal, State, local, or foreign, charged with investigating or prosecuting such violation, or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Such referral shall be deemed to authorize: (1) Any and all appropriate and necessary uses of such records in a court of law or before an administrative board or hearing; and (2) Such other interagency referrals as may be necessary to carry out the receiving agencies’ assigned law enforcement duties. 4. The names, Social Security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and VerDate Sep<11>2014 17:22 Feb 04, 2019 Jkt 247001 State of hire of employees may be disclosed as a routine use to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services, as follows: (a) For use in the Federal Parent Locator System (FPLS) and the Federal Tax Offset System for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (Pub. L. 104–193); (b) For release to the Social Security Administration for the purpose of verifying Social Security numbers in connection with the operation of FPLS; and (c) For release to the U.S. Department of the Treasury (Treasury) for the purpose of payroll, savings bonds, and other deductions; administering the Earned Income Tax Credit Program (section 32, Internal Revenue Code of 1986); and verifying a claim with respect to employment on a tax return, as required by the Personal Responsibility and Work Opportunity Reconciliation Act of 1996 (Pub. L. 104– 193); 5. A record may be disclosed as a routine use in the course of presenting evidence to a court, magistrate, or administrative tribunal of appropriate jurisdiction, and such disclosure may include disclosures to opposing counsel in the course of settlement negotiations. 6. Information from any system of records may be used as a data source for management information, for the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related personnel management functions or manpower studies. Information also may be disclosed to respond to general requests for statistical information (without personal identification of individuals) under the Freedom of Information Act. 7. A record may be disclosed as a routine use to a contractor, expert, or consultant of IMLS (or an office within IMLS) when the purpose of the release is to perform a survey, audit, or other review of IMLS’s procedures and operations. 8. A record from any system of records may be disclosed as a routine use to the National Archives and Records Administration as part of records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. PO 00000 Frm 00100 Fmt 4703 Sfmt 4703 1797 9. A record may be disclosed to a contractor, grantee, or other recipient of Federal funds when the record to be released reflects serious inadequacies with the recipient’s personnel, and disclosure of the record is for the purpose of permitting the recipient to effect corrective action in the government’s best interest. 10. A record may be disclosed to a contractor, grantee, or other recipient of Federal funds when the recipient has incurred indebtedness to the government through its receipt of government funds, and the release of the record is for the purpose of allowing the debtor to effect a collection against a third party. 11. Information in a system of records may be disclosed as a routine use to the Treasury; other Federal agencies; ‘‘consumer reporting agencies’’ (as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3)); or private collection contractors for the purpose of collecting a debt owed to the Federal Government as provided in the regulations promulgated by IMLS at 45 CFR 1183. Table of Contents This document gives notice that the following IMLS systems of records are in effect: IMLS–1 IMLS Reviewers—Automated Systems IMLS–3 Personnel/Payroll System IMLS–4 Financial Management System IMLS–1 SYSTEM NAME: IMLS Reviewers—Automated Systems. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Office of the Chief Information Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. SYSTEM MANAGER(S): Deputy Directors of the Office of Museum Services and Office of Library Services, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et seq.) PURPOSE(S) OF THE SYSTEM: To provide a central repository for information about expert reviewers and E:\FR\FM\05FEN1.SGM 05FEN1 1798 Federal Register / Vol. 84, No. 24 / Tuesday, February 5, 2019 / Notices to enable staff to retrieve and manage reviewer information. RECORD ACCESS PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: CONTESTING RECORD PROCEDURES: ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: See 45 CFR part 1182. See 45 CFR part 1182. Individuals whom IMLS may ask or has asked to serve as application reviewers. NOTIFICATION PROCEDURES: CATEGORIES OF RECORDS IN THE SYSTEM: EXEMPTIONS PROMULGATED FOR THE SYSTEM: See 45 CFR part 1182. Name, address, telephone number, telefax number, email address, identification numbers assigned by IMLS, review group assignments, and other data concerning potential and actual reviewers, including area of expertise, resumes, reviewer profile forms, and contracts concerning participation in review groups. None. HISTORY: 78 FR 73890. IMLS–3 SYSTEM NAME: Payroll/Personnel System. SECURITY CLASSIFICATION: RECORD SOURCE CATEGORIES: Data in this system is obtained from individuals covered by the system, as well as from IMLS employees involved in the administration of grants. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Data in this system may be used for the selection of reviewers, as well as general administration of the grant review process. See also the list of General Routine Uses contained in the Preliminary Statement. Unclassified. SYSTEM LOCATION: Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024, U.S. Department of Interior, Interior Business Center, Denver, Colorado. SYSTEM MANAGER(S): Human Resources Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are maintained in shared electronic files and databases. The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et seq.); Federal Personnel Manual and Treasury Fiscal Requirements Manual. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: PURPOSE(S) OF THE SYSTEM: Records in this system are retrieved by name, area of expertise, review group assignment, state and other data elements. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: This system is maintained in a locked computer room that can be accessed only by authorized employees of IMLS. Access to records in this system is further controlled by password, with different levels of modification rights assigned to individuals and offices at IMLS based upon their specific job functions. 17:22 Feb 04, 2019 Jkt 247001 CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees of IMLS. Records in this system are updated on a continuing basis when reviewers are assigned to a review group and as new information is received. IMLS staff periodically will request updated information from individuals who are included as reviewers in the AAMS. Records will be removed only with the concurrence of the appropriate discipline directors. VerDate Sep<11>2014 To document IMLS’s personnel processes and to calculate and process payroll. CATEGORIES OF RECORDS IN THE SYSTEM: Payroll and personnel information, such as time and attendance data, statements of earnings and leave, training data, wage and tax statements, and payroll and personnel transactions. This system includes data that also is maintained in IMLS’s official personnel folders, which are managed in accordance with Office of Personnel Management (OPM) regulations. The OPM has given notice of its system of records covering official personnel folders in OPM/GOVT–1. RECORD SOURCE CATEGORIES: Data in this system is obtained from individuals covered by the system, as well as from IMLS employees involved in the administration of personnel and payroll processes. PO 00000 Frm 00101 Fmt 4703 Sfmt 4703 Data in this system may be transmitted to the U.S. Department of Interior, Interior Business Center, U.S. Department of Treasury, and employeedesignated financial institutions to affect issuance of paychecks to employees and distributions of pay according to employee directions for authorized purposes. Data in this system also may be used to prepare payroll, meet government recordkeeping and reporting requirements, and retrieve and apply payroll and personnel information as required for agency needs. See also the list of General and Routine Uses contained in the Preliminary Statement. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Electronic records in this system are maintained off-site by the Department of Interior, Interior Business Center (IBC). Paper records generated through the NBC are maintained in file cabinets in secured storage areas by the Offices of the Chief Financial Officer and Human Resources after arriving at IMLS. Discipline offices also may use file cabinets in secured storage areas to maintain paper records concerning performance reviews and other personnel actions in their divisions. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records in this system are retrieved by name, Social Security number, or date of birth. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: The Human Resources Officer maintains paper records in this system in accordance with the General Services Administration’s General Records Schedule 2. Division offices may maintain paper records concerning performance reviews and other personnel actions in their divisions for the duration of an individual’s employment with IMLS. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Access to the electronic records in this system is controlled by password on the limited number of IMLS computers that can be used to draw information from the IBC. File cabinets containing the paper records in this system either are kept locked during non-business hours, or are located in rooms that are kept locked during nonbusiness hours. RECORD ACCESS PROCEDURES: See 45 CFR part 1182. E:\FR\FM\05FEN1.SGM 05FEN1 Federal Register / Vol. 84, No. 24 / Tuesday, February 5, 2019 / Notices CONTESTING RECORD PROCEDURES: POLICIES AND PRACTICES FOR STORAGE OF RECORDS: See 45 CFR part 1182. Electronic records in this system are maintained off-site by the Department of Transportation’s Enterprise Services Center. Associated paper records are also maintained at the Enterprise Services Center. Discipline offices also may use locking file cabinets to maintain paper records concerning financial transactions processed in their divisions. NOTIFICATION PROCEDURES: See 45 CFR part 1182. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: 78 FR 73890. IMLS–4 SYSTEM NAME: POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Financial Management System— Delphi. Records in this system are retrieved by name and/or purchase order number. SECURITY CLASSIFICATION: Unclassified. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: SYSTEM LOCATION: Enterprise Services Center, 6500 MacArthur Boulevard, Oklahoma City, OK 73169. SYSTEM MANAGERS(S): Office of the Chief Financial Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et seq.) PURPOSE(S) OF THE SYSTEM: To provide a central repository of all financial transactions to enable IMLS to meet its statutory reporting requirements to the Office of Management and Budget, the U.S. Department of Treasury, and Congress. RECORD ACCESS PROCEDURES: See 45 CFR part 1182. Name, address, telephone number, telefax number, email address, payment information, including banking information. This system data is maintained in an Oracle Database. RECORD SOURCE CATEGORIES: Data in this system is obtained from individuals covered by the system, as well as from IMLS employees involved in the administration of grants, travel, and vendor processes. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Data in this system may be used for the general administration of the grant management process and the IMLS accounting process. See also the list of General Routine Uses contained in the Preliminary Statement. Rescindment of a System of Records Notice. ACTION: In accordance with the Privacy Act of 1974, as amended, the Institute of Museum and Library Services (IMLS) provides notice that it is rescinding IMLS–2, ‘‘IMLS Reviewers—Paper Files,’’ from its inventory of record systems. The System of Records Notice was intended to complement IMLS–1 with information well-suited for maintenance in hard copy form, including information about potential and actual reviewers such as resumes, profiles, and contracts concerning participation on review panels. The collection had been used for the general administration of the grant review and award process, as well as identification of reviewers and their activities in this capacity. IMLS is now rescinding this System of Records Notice because IMLS no longer collects or uses reviewer information in hard copy form. All remaining records from IMLS–2 maintained by IMLS will be expunged in accordance with applicable record retention or disposition schedule(s) approved by the National Archives and Records Administration. SUMMARY: The notice of rescindment is effective upon date of publication. DATES: Benjamin Sweezy, Senior Agency Official for Privacy, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653–4657. ADDRESSES: FOR FURTHER INFORMATION CONTACT: NOTIFICATION PROCEDURES: See 45 CFR part 1182. EXEMPTIONS PROMULGATED FOR THE SYSTEM: CATEGORIES OF RECORDS IN THE SYSTEM: Jkt 247001 Authorized IMLS staff use passwords via a remote secure VPN to gain access to the database. Rooms containing the records in this system are kept locked during non-working hours. See 45 CFR part 1182. Employees of IMLS, application reviewers, grantees, vendors and other Federal Government organizations. 17:22 Feb 04, 2019 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: CONTESTING RECORD PROCEDURES: CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: VerDate Sep<11>2014 Records in this database are maintained and updated on a daily basis as financial transactions are processed. Discipline offices maintain paper files that grow as financial transactions are submitted to the Enterprise Services Center for processing. Records are disposed of in accordance with the General Services Administration’s General Records Schedule. 1799 None. HISTORY: 78 FR 73890. Dated: January 30, 2019. Danette Hensley, Staff Assistant, Office of the General Counsel. [FR Doc. 2019–00945 Filed 2–4–19; 8:45 am] Nancy E. Weiss, General Counsel, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: nweiss@imls.gov. Telephone: (202) 653–4657. Benjamin Sweezy, Chief Information Officer, Institute of Museum and Library Services, 955 L’Enfant Plaza North SW, 4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653–4657. BILLING CODE 7036–01–P SYSTEM NAME AND NUMBER: NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES Institute of Museum and Library Services Privacy Act of 1974; System of Records Institute of Museum and Library Services (IMLS). AGENCY: PO 00000 Frm 00102 Fmt 4703 Sfmt 4703 IMLS–2: IMLS Reviewers—Paper Files. HISTORY: 78 FR 73890. Dated: January 30, 2019. Danette Hensley, Staff Assistant, Office of the General Counsel. [FR Doc. 2019–00946 Filed 2–4–19; 8:45 am] BILLING CODE 7036–01–P E:\FR\FM\05FEN1.SGM 05FEN1

Agencies

[Federal Register Volume 84, Number 24 (Tuesday, February 5, 2019)]
[Notices]
[Pages 1796-1799]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-00945]


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NATIONAL FOUNDATION ON THE ARTS AND THE HUMANITIES

Institute of Museum and Library Services


Privacy Act of 1974; System of Records

AGENCY: Institute of Museum and Library Services (IMLS).

ACTION: Notice of modified systems of records.

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SUMMARY: The Institute of Museum and Library Services (IMLS), is 
publishing an amendment of its systems of records to reflect the 
agency's change of address and update outdated information, with 
descriptions of the systems of records and the ways they are 
maintained, as required by the Privacy Act of 1974.

DATES: The amended system notice is effective upon date of publication.

ADDRESSES: Benjamin Sweezy, Senior Agency Official for Privacy, 
Institute of Museum and Library Services, 955 L'Enfant Plaza North SW, 
4th Floor, Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: 
(202) 653-4657.

FOR FURTHER INFORMATION CONTACT: Nancy E. Weiss, General Counsel, 
Institute of Museum and Library Services, 955 L'Enfant Plaza North SW, 
4th Floor, Washington, DC 20024. Email: nweiss@imls.gov. Telephone: 
(202) 653-4657. Benjamin Sweezy, Chief Information Officer, Institute 
of Museum and Library Services, 955 L'Enfant Plaza North SW, 4th Floor,

[[Page 1797]]

Washington, DC 20024. Email: bsweezy@imls.gov. Telephone: (202) 653-
4657.

SUPPLEMENTARY INFORMATION: In accordance with 5 U.S.C. 552a(e)(4), IMLS 
today is publishing an amended notice of the existence and character of 
its systems of records in order to make available in one place in the 
Federal Register the most up-to-date information regarding these 
systems.

Statement of General Routine Uses

    The following general routine uses are incorporated by reference 
into each system of records set forth herein, unless specifically 
limited in the system description.
    1. A record may be disclosed as a routine use to a Member of 
Congress or his or her staff, when the Member of Congress or his or her 
staff requests the information on behalf of, and at the request of, the 
individual who is the subject of the record.
    2. A record may be disclosed as a routine use to designated 
officers and employees of other agencies and departments of the Federal 
government having an interest in the subject individual for employment 
purposes (including the hiring or retention of any employee; the 
issuance of a security clearance; the letting of a contract; or the 
issuance of a license, grant, or other benefits by the requesting 
agency) to the extent that the information is relevant and necessary to 
the requesting agency's decision on the matter involved.
    3. In the event that a record in a system of records maintained by 
IMLS indicates, either by itself or in combination with other 
information in IMLS's possession, a violation or potential violation of 
the law (whether civil, criminal, or regulatory in nature, and whether 
arising by statute or by regulation, rule, or order issued pursuant 
thereto), that record may be referred, as a routine use, to the 
appropriate agency, whether Federal, State, local, or foreign, charged 
with investigating or prosecuting such violation, or charged with 
enforcing or implementing the statute, rule, regulation, or order 
issued pursuant thereto. Such referral shall be deemed to authorize: 
(1) Any and all appropriate and necessary uses of such records in a 
court of law or before an administrative board or hearing; and (2) Such 
other interagency referrals as may be necessary to carry out the 
receiving agencies' assigned law enforcement duties.
    4. The names, Social Security numbers, home addresses, dates of 
birth, dates of hire, quarterly earnings, employer identifying 
information, and State of hire of employees may be disclosed as a 
routine use to the Office of Child Support Enforcement, Administration 
for Children and Families, Department of Health and Human Services, as 
follows:
    (a) For use in the Federal Parent Locator System (FPLS) and the 
Federal Tax Offset System for the purpose of locating individuals to 
establish paternity, establishing and modifying orders of child 
support, identifying sources of income, and for other child support 
enforcement actions as required by the Personal Responsibility and Work 
Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
    (b) For release to the Social Security Administration for the 
purpose of verifying Social Security numbers in connection with the 
operation of FPLS; and
    (c) For release to the U.S. Department of the Treasury (Treasury) 
for the purpose of payroll, savings bonds, and other deductions; 
administering the Earned Income Tax Credit Program (section 32, 
Internal Revenue Code of 1986); and verifying a claim with respect to 
employment on a tax return, as required by the Personal Responsibility 
and Work Opportunity Reconciliation Act of 1996 (Pub. L. 104-193);
    5. A record may be disclosed as a routine use in the course of 
presenting evidence to a court, magistrate, or administrative tribunal 
of appropriate jurisdiction, and such disclosure may include 
disclosures to opposing counsel in the course of settlement 
negotiations.
    6. Information from any system of records may be used as a data 
source for management information, for the production of summary 
descriptive statistics and analytical studies in support of the 
function for which the records are collected and maintained, or for 
related personnel management functions or manpower studies. Information 
also may be disclosed to respond to general requests for statistical 
information (without personal identification of individuals) under the 
Freedom of Information Act.
    7. A record may be disclosed as a routine use to a contractor, 
expert, or consultant of IMLS (or an office within IMLS) when the 
purpose of the release is to perform a survey, audit, or other review 
of IMLS's procedures and operations.
    8. A record from any system of records may be disclosed as a 
routine use to the National Archives and Records Administration as part 
of records management inspections conducted under the authority of 44 
U.S.C. 2904 and 2906.
    9. A record may be disclosed to a contractor, grantee, or other 
recipient of Federal funds when the record to be released reflects 
serious inadequacies with the recipient's personnel, and disclosure of 
the record is for the purpose of permitting the recipient to effect 
corrective action in the government's best interest.
    10. A record may be disclosed to a contractor, grantee, or other 
recipient of Federal funds when the recipient has incurred indebtedness 
to the government through its receipt of government funds, and the 
release of the record is for the purpose of allowing the debtor to 
effect a collection against a third party.
    11. Information in a system of records may be disclosed as a 
routine use to the Treasury; other Federal agencies; ``consumer 
reporting agencies'' (as defined in the Fair Credit Reporting Act, 15 
U.S.C. 1681a(f), or the Federal Claims Collection Act of 1966, 31 
U.S.C. 3701(a)(3)); or private collection contractors for the purpose 
of collecting a debt owed to the Federal Government as provided in the 
regulations promulgated by IMLS at 45 CFR 1183.

Table of Contents

    This document gives notice that the following IMLS systems of 
records are in effect:

IMLS-1 IMLS Reviewers--Automated Systems

IMLS-3 Personnel/Payroll System

IMLS-4 Financial Management System

IMLS-1

SYSTEM NAME:
    IMLS Reviewers--Automated Systems.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Chief Information Officer, Institute of Museum and 
Library Services, 955 L'Enfant Plaza North SW, 4th Floor, Washington, 
DC 20024.

SYSTEM MANAGER(S):
    Deputy Directors of the Office of Museum Services and Office of 
Library Services, Institute of Museum and Library Services, 955 
L'Enfant Plaza North SW, 4th Floor, Washington, DC 20024.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et 
seq.)

PURPOSE(S) OF THE SYSTEM:
    To provide a central repository for information about expert 
reviewers and

[[Page 1798]]

to enable staff to retrieve and manage reviewer information.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals whom IMLS may ask or has asked to serve as application 
reviewers.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, telefax number, email address, 
identification numbers assigned by IMLS, review group assignments, and 
other data concerning potential and actual reviewers, including area of 
expertise, resumes, reviewer profile forms, and contracts concerning 
participation in review groups.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from individuals covered by the 
system, as well as from IMLS employees involved in the administration 
of grants.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Data in this system may be used for the selection of reviewers, as 
well as general administration of the grant review process. See also 
the list of General Routine Uses contained in the Preliminary 
Statement.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are maintained in shared electronic files 
and databases.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system are retrieved by name, area of expertise, 
review group assignment, state and other data elements.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this system are updated on a continuing basis when 
reviewers are assigned to a review group and as new information is 
received. IMLS staff periodically will request updated information from 
individuals who are included as reviewers in the AAMS. Records will be 
removed only with the concurrence of the appropriate discipline 
directors.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    This system is maintained in a locked computer room that can be 
accessed only by authorized employees of IMLS. Access to records in 
this system is further controlled by password, with different levels of 
modification rights assigned to individuals and offices at IMLS based 
upon their specific job functions.

RECORD ACCESS PROCEDURES:
    See 45 CFR part 1182.

CONTESTING RECORD PROCEDURES:
    See 45 CFR part 1182.

NOTIFICATION PROCEDURES:
    See 45 CFR part 1182.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    78 FR 73890.
IMLS-3

SYSTEM NAME:
    Payroll/Personnel System.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Institute of Museum and Library Services, 955 L'Enfant Plaza North 
SW, 4th Floor, Washington, DC 20024, U.S. Department of Interior, 
Interior Business Center, Denver, Colorado.

SYSTEM MANAGER(S):
    Human Resources Officer, Institute of Museum and Library Services, 
955 L'Enfant Plaza North SW, 4th Floor, Washington, DC 20024.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et 
seq.); Federal Personnel Manual and Treasury Fiscal Requirements 
Manual.

PURPOSE(S) OF THE SYSTEM:
    To document IMLS's personnel processes and to calculate and process 
payroll.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of IMLS.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Payroll and personnel information, such as time and attendance 
data, statements of earnings and leave, training data, wage and tax 
statements, and payroll and personnel transactions. This system 
includes data that also is maintained in IMLS's official personnel 
folders, which are managed in accordance with Office of Personnel 
Management (OPM) regulations. The OPM has given notice of its system of 
records covering official personnel folders in OPM/GOVT-1.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from individuals covered by the 
system, as well as from IMLS employees involved in the administration 
of personnel and payroll processes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Data in this system may be transmitted to the U.S. Department of 
Interior, Interior Business Center, U.S. Department of Treasury, and 
employee-designated financial institutions to affect issuance of 
paychecks to employees and distributions of pay according to employee 
directions for authorized purposes. Data in this system also may be 
used to prepare payroll, meet government recordkeeping and reporting 
requirements, and retrieve and apply payroll and personnel information 
as required for agency needs. See also the list of General and Routine 
Uses contained in the Preliminary Statement.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic records in this system are maintained off-site by the 
Department of Interior, Interior Business Center (IBC). Paper records 
generated through the NBC are maintained in file cabinets in secured 
storage areas by the Offices of the Chief Financial Officer and Human 
Resources after arriving at IMLS. Discipline offices also may use file 
cabinets in secured storage areas to maintain paper records concerning 
performance reviews and other personnel actions in their divisions.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system are retrieved by name, Social Security 
number, or date of birth.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    The Human Resources Officer maintains paper records in this system 
in accordance with the General Services Administration's General 
Records Schedule 2. Division offices may maintain paper records 
concerning performance reviews and other personnel actions in their 
divisions for the duration of an individual's employment with IMLS.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Access to the electronic records in this system is controlled by 
password on the limited number of IMLS computers that can be used to 
draw information from the IBC. File cabinets containing the paper 
records in this system either are kept locked during non-business 
hours, or are located in rooms that are kept locked during non-business 
hours.

RECORD ACCESS PROCEDURES:
    See 45 CFR part 1182.

[[Page 1799]]

CONTESTING RECORD PROCEDURES:
    See 45 CFR part 1182.

NOTIFICATION PROCEDURES:
    See 45 CFR part 1182.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    78 FR 73890.
IMLS-4

SYSTEM NAME:
    Financial Management System--Delphi.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Enterprise Services Center, 6500 MacArthur Boulevard, Oklahoma 
City, OK 73169.

SYSTEM MANAGERS(S):
    Office of the Chief Financial Officer, Institute of Museum and 
Library Services, 955 L'Enfant Plaza North SW, 4th Floor, Washington, 
DC 20024.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Museum and Library Services Act of 2018 (20 U.S.C. 9101 et 
seq.)

PURPOSE(S) OF THE SYSTEM:
    To provide a central repository of all financial transactions to 
enable IMLS to meet its statutory reporting requirements to the Office 
of Management and Budget, the U.S. Department of Treasury, and 
Congress.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of IMLS, application reviewers, grantees, vendors and 
other Federal Government organizations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name, address, telephone number, telefax number, email address, 
payment information, including banking information. This system data is 
maintained in an Oracle Database.

RECORD SOURCE CATEGORIES:
    Data in this system is obtained from individuals covered by the 
system, as well as from IMLS employees involved in the administration 
of grants, travel, and vendor processes.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Data in this system may be used for the general administration of 
the grant management process and the IMLS accounting process. See also 
the list of General Routine Uses contained in the Preliminary 
Statement.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic records in this system are maintained off-site by the 
Department of Transportation's Enterprise Services Center. Associated 
paper records are also maintained at the Enterprise Services Center. 
Discipline offices also may use locking file cabinets to maintain paper 
records concerning financial transactions processed in their divisions.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records in this system are retrieved by name and/or purchase order 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records in this database are maintained and updated on a daily 
basis as financial transactions are processed. Discipline offices 
maintain paper files that grow as financial transactions are submitted 
to the Enterprise Services Center for processing. Records are disposed 
of in accordance with the General Services Administration's General 
Records Schedule.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Authorized IMLS staff use passwords via a remote secure VPN to gain 
access to the database. Rooms containing the records in this system are 
kept locked during non-working hours.

RECORD ACCESS PROCEDURES:
    See 45 CFR part 1182.

CONTESTING RECORD PROCEDURES:
    See 45 CFR part 1182.

NOTIFICATION PROCEDURES:
    See 45 CFR part 1182.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    78 FR 73890.

    Dated: January 30, 2019.
Danette Hensley,
Staff Assistant, Office of the General Counsel.
[FR Doc. 2019-00945 Filed 2-4-19; 8:45 am]
 BILLING CODE 7036-01-P