Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/OST-008, Departmental Advisory Committee Files, 1271-1274 [2019-00617]

Download as PDF Federal Register / Vol. 84, No. 22 / Friday, February 1, 2019 / Notices Authority: The Paperwork Reduction Act of 1995; 44 U.S.C. Chapter 35, as amended; and 49 CFR 1:48. a.m. and 5 p.m., Monday through Friday, except on Federal holidays. FOR FURTHER INFORMATION CONTACT: Complete copies of each request for collection of information may be obtained at no charge from Frank Subalusky, NHTSA, 1200 New Jersey Avenue, SE Room W55–333, NSA–200, Washington, DC 20590. Mr. Subalusky’s telephone number is (202) 366–4800. Please identify the relevant collection of information by referring to its OMB Control Number. SUPPLEMENTARY INFORMATION: Title: 23 CFR part 1327 Procedures for Participating In and Receiving Information from the National Driver Register. OMB Control Number: 2127–00010. Type of Review: Extension of a previously approved information collection. Abstract: The purpose of the NDR is to assist States and other authorized users in obtaining information about problem drivers. State motor vehicle agencies submit and use the information for driver licensing purposes. Other users obtain the information for transportation safety purposes. Affected Public: State and DC. Estimated Number of Respondents: The number of respondents is 51— the 50 States and the District of Columbia. Estimated Annual Burden: 1,742 hours. Estimated Cost: There are no annual costs. Frequency: On a daily basis. Form Numbers: This collection of information uses no standard form. Public Comments Invited: You are invited to comment on any aspect of this information collection, including whether (i) the proposed collection of information is necessary for the Department’s performance; (ii) the information will have practical utility; (iii) the accuracy of the estimated burden of the proposed information collection; (iv) ways to enhance the quality, utility and clarity of the information to be collected; and (v) ways to minimize the burden of the collection of information on respondents including the use of automated collection techniques or other forms of information technology. The agency will summarize and/or include your comments in the request for OMB’s clearance of this information collection. VerDate Sep<11>2014 21:23 Jan 31, 2019 Jkt 247001 Cem Hatipoglu, Acting Associate Administrator for the National Center for Statistics and Analysis. [FR Doc. 2019–00742 Filed 1–31–19; 8:45 am] BILLING CODE 4910–59–P DEPARTMENT OF TRANSPORTATION Office of the Secretary [Docket No. DOT–OST–2018–0202] Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/OST–008, Departmental Advisory Committee Files Office of the Departmental Chief Information Officer, Office of the Secretary of Transportation, DOT. ACTION: Notice of Privacy Act system of records and rescission of one system of records. AGENCY: In accordance with the Privacy Act of 1974, the U.S. Department of Transportation proposes to reissue, with updates, a system of records, ‘‘Department of Transportation/ OST–008 Departmental Advisory Committee Files.’’ This system of records allows the Department to collect and maintain records submitted to the Department by or in connection with applicants for members on a Department of Transportation advisory committees to enable the Department to make decisions about committee membership and manage committees. The Department also consolidating an existing system of records notice, ‘‘DOT/ RSPA 08, Technical Pipeline Safety Committees for Natural Gas and Hazardous Liquids’’ with this system and rescinding the notice for DOT/ RSPA 08. DATES: Written comments should be submitted on or before March 4, 2019. The Department may publish an amended Systems of Records Notice in light of any comments received. This system will be effective March 4, 2019. ADDRESSES: You may submit comments, identified by docket number DOT–OST– 2018–0202 by any of the following methods: • Federal e-Rulemaking Portal: https://www.regulations.gov. Follow the instructions for submitting comments. • Mail: Docket Management Facility, U.S. Department of Transportation, 1200 New Jersey Ave. SE, West Building Ground Floor, Room W12–140, Washington, DC 20590–0001. SUMMARY: PO 00000 Frm 00225 Fmt 4703 Sfmt 4703 1271 • Hand Delivery or Courier: West Building Ground Floor, Room W12–140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday through Friday, except Federal Holidays. • Fax: (202) 493–2251. Instructions: You must include the agency name and docket number DOT– OST–2018–0202. All comments received will be posted without change to https://www.regulations.gov, including any personal information provided. Privacy Act: Anyone is able to search the electronic form of all comments received in any of our dockets by the name of the individual submitting the comment (or signing the comment, if submitted on behalf of an association, business, labor union, etc.). You may review the Department of Transportation’s complete Privacy Act statement in the Federal Register published on April 11, 2000 (65 FR 19477–78), or you may visit http:// DocketsInfo.dot.gov. Docket: For access to the docket to read background documents or comments received, go to https:// www.regulations.gov or to the street address listed above. Follow the online instructions for accessing the docket. FOR FURTHER INFORMATION CONTACT: For questions, please contact: Claire W. Barrett, Departmental Chief Privacy Officer, Office of the Chief Information Officer, Department of Transportation, Washington, DC 20590; privacy@ dot.gov; or 202.527.3284. SUPPLEMENTARY INFORMATION: I. Background In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the Department of Transportation (DOT)/Office of the Secretary (OST) proposes to reissue and update a system of records titled, ‘‘Department of Transportation/OST– 008, Departmental Advisory Committee Files.’’ The Department also intends to rescind the following legacy notice, ‘‘DOT/RSPA 08, Technical Pipeline Safety Committees for Natural Gas and Hazardous Liquids’’ and consolidate records managed under that Notice with this updated System. The DOT sponsors advisory committees in accordance with the Federal Advisory Committee Act when DOT or Congress deems it would be beneficial to obtain advice or recommendations on issues or policies under consideration by DOT. The composition of an advisory committee is determined by DOT, or statute, and may include special government employees, Federal employees, or representatives of outside organizations, such as trade E:\FR\FM\01FEN1.SGM 01FEN1 1272 Federal Register / Vol. 84, No. 22 / Friday, February 1, 2019 / Notices groups or industry. Individuals interested in serving on an advisory committee may apply directly to DOT for consideration, or be recommended by others. The DOT collects information about applicants to assess their qualifications to serve as a committee member, such as employment and educational experiences, references, and other information relevant to the applicant’s qualifications, which may include a criminal background check and credit check. This system was originally established in the mid-1970s; however, the Department later determined that files about advisory committee applicants and members were not retrievable by individual name or personal identifier. As a result, the Department retired this notice in 2000. The Department is updating its processes for evaluating applications for membership on advisory committees and for managing records about committee applicants and members. As these records will be retrievable by applicant/member name, the Department is reinstating the notice, with updates to reflect changes in the location of the Department’s headquarters and incorporation of all applicable DOT general routine uses. In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, DOT proposes two routine uses for this system, in addition to the general routine uses applicable this system and described below. The DOT may disclose information to OMB, the Executive Office of the President, or the General Services Administration, when necessary and relevant to DOT’s management of the advisory committee, including as needed in DOT’s consideration of applicants for membership on an advisory committee, or to comply with any obligations to report information about advisory committees to those entities. This use is compatible with the purpose of the collection, which is to administer advisory committees in accordance with the Federal Advisory Committee Act. In addition, DOT may disclose information from this system to the public to inform the public about the identity and qualifications of individuals selected to serve as members of advisory committees. As one of the purposes of the Federal Advisory Committee Act is to ensure transparency to the public about advisory committee advice and activities, a routine use permitting disclosure of information about advisory committee members is compatible with the purpose of the collection. We also are consolidating an existing system of records notices, ‘‘DOT/RSPA 08, Technical Pipeline Safety Committees for Natural Gas and VerDate Sep<11>2014 21:23 Jan 31, 2019 Jkt 247001 Hazardous Liquids’’ into this system of records and retiring the notice for DOT/ RSPA 08. This system was established for the Pipeline and Hazardous Materials Safety Administration to maintain information about applicants and members of the Pipeline Safety Committees for Natural Gas and Hazardous Liquids. As this type of information also be covered by this System, the Department determined that separate notices are not needed and, therefore, is retiring the notice for DOT/ RSPA–08. Finally, we have updated the format and included the relevant and compatible Departmental General Routine Uses to conform to Office of Management and Budget Circular A– 108, Federal Agency Responsibilities for Review, Reporting, and Publication under the Privacy Act.’’ This updated system will be included in DOT’s inventory of record systems. This Notice does not apply to records covered by other System of Records Notices. SYSTEM LOCATION: II. Privacy Act CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: The Privacy Act (5 U.S.C. 552a) governs the means by which the Federal Government collects, maintains, and uses personally identifiable information (PII) in a System of Records. A ‘‘System of Records’’ is a group of any records under the control of a Federal agency from which information about individuals is retrieved by name or other personal identifier. The Privacy Act requires each agency to publish in the Federal Register a System of Records notice (SORN) identifying and describing each System of Records the agency maintains, including the purposes for which the agency uses PII in the system, the routine uses for which the agency discloses such information outside the agency, and how individuals to whom a Privacy Act record pertains can exercise their rights under the Privacy Act (e.g., to determine if the system contains information about them and to contest inaccurate information). In accordance with 5 U.S.C. 552a(r), DOT has provided a report of this system of records to the Office of Management and Budget and to Congress. SYSTEM NAME AND NUMBER Records are maintained at the Department of Transportation headquarters in Washington, DC. SYSTEM MANAGER AND ADDRESS: Committee Management Officer, U.S. Department of Transportation, Office of the Secretary, Office of the Executive Secretariat, 1200 New Jersey Ave. SE, Washington, DC 20950, (202) 366–4277. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Federal Advisory Committee Act, Public Law 92–463, as amended. PURPOSE(S): The information in this system is used to evaluate and select individuals for membership on advisory committees within the jurisdiction of the Department, and for the management of advisory committees in the Department, including the preparation of reports, documenting membership, and the nomination and appointment of members, member terms, vacancies, acceptance, and separation. Individuals who are or were members of advisory committees, who have applied or were nominated to serve on advisory committees. CATEGORIES OF RECORDS IN THE SYSTEM: Records in this system include: Advisory committee applicant, nominee, and member name, title, home address, business address, employer, organizational affiliation, phone number, email address, educational institutions attended, degrees held, employment history, references/letters of recommendation, and other information relevant to an individual’s qualifications to serve on an advisory committee. This system also may include the applicant’s date of birth, social security number, gender, race, drivers license number and state of issuance, and prior residences for purposes of obtaining a credit check and criminal background check. The system will also include the results of those checks. The system also includes information about the member’s position on the committee, including documentation of their appointment, date of appointment, term, date of separation, and reason for separation. RECORD SOURCE CATEGORIES: Department of Transportation (DOT)/ OST–008, Federal Advisory Committee Files SECURITY CLASSIFICATION: Unclassified PO 00000 Frm 00226 Fmt 4703 Sfmt 4703 Records are obtained from individuals who apply to serve on advisory committees, individuals identified by applicants as their references, Members of Congress, applicants’ former employers. Information may also be E:\FR\FM\01FEN1.SGM 01FEN1 Federal Register / Vol. 84, No. 22 / Friday, February 1, 2019 / Notices obtained from publicly available sources with the applicant’s consent. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside DOT as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: SYSTEM SPECIFIC ROUTINE USES: 1. To the Executive Office of the President, the Office of Management and Budget, or the General Services Administration when necessary in the administration of the Department’s advisory committee, including complying with reporting obligations; 2. To the public, information about an advisory committee’s membership and qualifications when the Department deems it necessary to inform the public of advisory committee membership or activities. This routine use does not permit disclosure of information obtained in a criminal background or credit check, social security number, driver license number, and date of birth. DEPARTMENT GENERAL ROUTINE USES: 3. To the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of implementing, investigating, prosecuting, or enforcing a statute, regulation, rule or order, when a record in this system indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, including any records from this system relevant to the implementation, investigation, prosecution, or enforcement of the statute, regulation, rule, or order that was or may have been violated; 4. To a Federal, State, or local agency maintaining civil, criminal, or other information, such as current licenses, if necessary for DOT to obtain information relevant to a DOT decision; 5. To the Department of Justice, or any other Federal agency conducting litigation, when (a) DOT, (b) any DOT employee, in his/her official capacity, or in his/her individual capacity if the Department of Justice has agreed to represent the employee, or (c) the United States or any agency thereof, is a party to litigation or has an interest in litigation, and DOT determines that the use of the records by the Department of Justice or other Federal agency conducting the litigation is relevant and necessary to the litigation; 6. To parties in proceedings before any court or adjudicative or VerDate Sep<11>2014 21:23 Jan 31, 2019 Jkt 247001 administrative body before which DOT appears when (a) DOT, (b) any DOT employee in his or her official capacity, or in his or her individual capacity where DOT has agreed to represent the employee, or (c) the United States or any agency thereof is a party to litigation or has an interest in the proceeding, and DOT determined that is relevant and necessary to the proceeding; 7. To the National Archives and Records Administration for an inspection under 44 U.S.C. 2904 and 2906. 8. To another agency or instrumentality of any government jurisdiction for use in law enforcement activities, either civil or criminal, or to expose fraudulent claims; however, this routine use only permits the disclosure of names pursuant to a computer matching program that otherwise complies with the requirements of the Privacy Act. 9. To the Attorney General of the United States, of his/her designee, information indicating that a person meets any of the qualifications for receipt, possession, shipment, or transport of a firearm under the Brady Handgun Violence Prevention Act. Should the validity of the information DOT provides to the Attorney General or his/her designee be disputed, DOT may disclose to that National Background Information Check System, established by the Brady Handgun Violence Prevention Act, any information from this system necessary to resolve the dispute. 10. To appropriate agencies, entities, and persons, when (1) DOT suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) DOT has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DOT or not) that rely on the compromised information; and (3) the disclosure made to such agencies, entities, or persons is reasonably necessary to assist in connection with DOT’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. 11. To DOT’s contractors and their agents, DOT’s experts, consultants, and others performing or working on a contract, service, cooperative agreement, or other assignment for DOT, when necessary to accomplish an agency PO 00000 Frm 00227 Fmt 4703 Sfmt 4703 1273 function related to this system of records. 12. To an agency, organization, or individual for the purpose of performing an audit or oversight related to this system or records, provided that DOT determines the records are necessary and relevant to the audit or oversight activity. This routine use does not apply to intra-agency sharing authorized under Section (b)(1) of the Privacy Act. 13. To a Federal, State, local, tribal, foreign government, or multinational agency, either in response to a request or upon DOT’s initiative, terrorism information (6 U.S.C. 485(a)(5)), homeland security information (6 U.S.C. 482(f)(1)), or law enforcement information (Guideline 2, report attached to White House Memorandum, ‘‘Information Sharing Environment,’’ Nov. 22, 2006), when DOT finds that disclosure of the record is necessary and relevant to detect, prevent, disrupt, preempt, or mitigate the effects of terrorist activities against the territory, people, and interests of the United States, as contemplated by the Intelligence Reform and Terrorism Prevention Act of 2004, Public Law 108–456, and Executive Order 13388 (Oct. 25, 2005). POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically and/or on paper in secure facilities. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by name of individual or committee name. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Resumes and references of members and applicants are retained and disposed of when they are superseded, obsolete, or no longer needed, in accordance with General Records Schedule 6.2, Item 050. Records related to the selection and membership of committee members are permanent, and transferred to the National Archives and Records Administration when they are 15 years old or the committee is termination, whichever is sooner, in accordance with General Records Schedule 6.2, Item 010. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable DOT automated systems security and access policies. Appropriate controls have been imposed to minimize the risk of E:\FR\FM\01FEN1.SGM 01FEN1 1274 Federal Register / Vol. 84, No. 22 / Friday, February 1, 2019 / Notices compromising the information that is being stored. Access to records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. RECORD ACCESS PROCEDURES: Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request to the System Manager in writing in writing to the address provided under ‘‘System Manager and Address.’’ Individuals may also search the public docket at www.regulations.gov by their name. When seeking records about yourself from this system of records or any other Departmental system of records your request must conform with the Privacy Act regulations set forth in 49 CFR part 10. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you should provide the following: • An explanation of why you believe the Department would have information on you; • Identify which component(s) of the Department you believe may have the information about you; • Specify when you believe the records would have been created; • Provide any other information that will help the FOIA staff determine which DOT component agency may have responsive records; and If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records. Without this bulleted information, the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations. CONTESTING RECORD PROCEDURES: Individuals seeking to contest the content of any record pertaining to him or her in the system may contact the System Manager following the procedures described in ‘‘Record Access Procedures’’ above. NOTIFICATION PROCEDURES: Individuals seeking notification of whether this system contains records about him or her may contact the System Manager following the VerDate Sep<11>2014 21:23 Jan 31, 2019 Jkt 247001 procedures described in the ‘‘Record Access Procedures’’ above. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. HISTORY: DOT/OST–008; 65 FR 19570 (April 11, 2000); DOT/RSPA–08 65 FR 19561, (April 11, 2000). Issued in Washington, DC, on February 1, 2019. Claire W. Barrett, Departmental Chief Privacy Officer. [FR Doc. 2019–00617 Filed 1–31–19; 8:45 am] BILLING CODE 4910–9X–P DEPARTMENT OF THE TREASURY Office of Foreign Assets Control Notice of OFAC Sanctions Actions; Sanctions Actions Pursuant to Executive Order 13661 and Executive Order 13662 Office of Foreign Assets Control, Treasury. ACTION: Notice. AGENCY: The U.S. Department of the Treasury’s Office of Foreign Assets Control (OFAC) is publishing the names of persons who are no longer subject to the prohibitions imposed pursuant to Executive Order 13661 of March 14, 2014, ‘‘Blocking Property of Additional Persons Contributing to the Situation in Ukraine’’, and Executive Order 13662 of March 20, 2014, ‘‘Blocking Property of Additional Persons Contributing to the Situation in Ukraine.’’ DATES: OFAC’s actions described in this notice were effective on January 27, 2019. FOR FURTHER INFORMATION CONTACT: The Department of the Treasury’s Office of Foreign Assets Control: Associate Director for Global Targeting, tel.: 202– 622–2420; Assistant Director for Sanctions Compliance & Evaluation, tel.: 202–622–2490; Assistant Director for Licensing, tel.: 202–622–2480, Assistant Director for Regulatory Affairs, tel.: 202–622–4855, or the Department of the Treasury’s Office of the Chief Counsel (Foreign Assets Control), Office of the General Counsel, tel.: 202–622– 2410. SUPPLEMENTARY INFORMATION: SUMMARY: Electronic Availability The Specially Designated Nationals and Blocked Persons List (SDN List) and additional information concerning OFAC sanctions programs are available from OFAC’s website at http:// www.treasury.gov/ofac. PO 00000 Frm 00228 Fmt 4703 Sfmt 4703 Notice of OFAC Actions On January 27, 2019, OFAC removed from the SDN List the persons listed below, who were subject to prohibitions imposed pursuant to Executive Order 13661 and Executive Order 13662. Entities 1. EN+ GROUP PLC, Esplanade 44, Saint Helier JE4 9WG, Jersey; 8 Cleveland Row, London SW1A 1DH, United Kingdom; 1 Vasilisy Kozhinoy St., Moscow 121096, Russia; Registration ID 91061 [UKRAINE– EO13661] [UKRAINE–EO13662] (Linked To: DERIPASKA, Oleg Vladimirovich). 2. JSC EUROSIBENERGO, 165 Chkalova Street, Divnogorsk, Krasnoyarsk Krai 663091, Russia; 1 Vasilisy Kozhinoy Street, Moscow 121096, Russia; Registration ID 5087746073817; Tax ID No. 7706697347; Identification Number 88303955 [UKRAINE–EO13661] [UKRAINE–EO13662] (Linked To: DERIPASKA, Oleg Vladimirovich; Linked To: EN+ GROUP PLC). 3. UNITED COMPANY RUSAL PLC, 44 Esplanade, St. Helier JE4 9WG, Jersey; 1 Vasilisy Kozhinoy Str., Moscow 121096, Russia; 11/F Central Twr., 28 Queen’s Rd. C, Central District, Hong Kong; Registration ID 94939; Company Number F–17314 (Hong Kong); Business Number 51566843 (Hong Kong) [UKRAINE–EO13661] [UKRAINE–EO13662] (Linked To: EN+ GROUP PLC). Dated: January 27, 2019. Andrea Gacki, Director, Office of Foreign Assets Control. [FR Doc. 2019–00659 Filed 1–31–19; 8:45 am] BILLING CODE 4810–AL–P DEPARTMENT OF THE TREASURY Internal Revenue Service Proposed Collection; Comment Request for Form 5316 Internal Revenue Service (IRS), Treasury. ACTION: Notice and request for comments. AGENCY: The Internal Revenue Service, as part of its continuing effort to reduce paperwork and respondent burden, invites the general public and other Federal agencies to take this opportunity to comment on proposed and/or continuing information collections, as required by the Paperwork Reduction Act of 1995. Currently, the IRS is soliciting comments concerning Form 5316, SUMMARY: E:\FR\FM\01FEN1.SGM 01FEN1

Agencies

[Federal Register Volume 84, Number 22 (Friday, February 1, 2019)]
[Notices]
[Pages 1271-1274]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2019-00617]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

[Docket No. DOT-OST-2018-0202]


Privacy Act of 1974; Department of Transportation, Office of the 
Secretary of Transportation; DOT/OST-008, Departmental Advisory 
Committee Files

AGENCY: Office of the Departmental Chief Information Officer, Office of 
the Secretary of Transportation, DOT.

ACTION: Notice of Privacy Act system of records and rescission of one 
system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the U.S. 
Department of Transportation proposes to reissue, with updates, a 
system of records, ``Department of Transportation/OST-008 Departmental 
Advisory Committee Files.'' This system of records allows the 
Department to collect and maintain records submitted to the Department 
by or in connection with applicants for members on a Department of 
Transportation advisory committees to enable the Department to make 
decisions about committee membership and manage committees. The 
Department also consolidating an existing system of records notice, 
``DOT/RSPA 08, Technical Pipeline Safety Committees for Natural Gas and 
Hazardous Liquids'' with this system and rescinding the notice for DOT/
RSPA 08.

DATES: Written comments should be submitted on or before March 4, 2019. 
The Department may publish an amended Systems of Records Notice in 
light of any comments received. This system will be effective March 4, 
2019.

ADDRESSES: You may submit comments, identified by docket number DOT-
OST-2018-0202 by any of the following methods:
     Federal e-Rulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Docket Management Facility, U.S. Department of 
Transportation, 1200 New Jersey Ave. SE, West Building Ground Floor, 
Room W12-140, Washington, DC 20590-0001.
     Hand Delivery or Courier: West Building Ground Floor, Room 
W12-140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday 
through Friday, except Federal Holidays.
     Fax: (202) 493-2251.
    Instructions: You must include the agency name and docket number 
DOT-OST-2018-0202. All comments received will be posted without change 
to https://www.regulations.gov, including any personal information 
provided.
    Privacy Act: Anyone is able to search the electronic form of all 
comments received in any of our dockets by the name of the individual 
submitting the comment (or signing the comment, if submitted on behalf 
of an association, business, labor union, etc.). You may review the 
Department of Transportation's complete Privacy Act statement in the 
Federal Register published on April 11, 2000 (65 FR 19477-78), or you 
may visit http://DocketsInfo.dot.gov.
    Docket: For access to the docket to read background documents or 
comments received, go to https://www.regulations.gov or to the street 
address listed above. Follow the online instructions for accessing the 
docket.

FOR FURTHER INFORMATION CONTACT: For questions, please contact: Claire 
W. Barrett, Departmental Chief Privacy Officer, Office of the Chief 
Information Officer, Department of Transportation, Washington, DC 
20590; privacy@dot.gov; or 202.527.3284.

SUPPLEMENTARY INFORMATION:

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Transportation (DOT)/Office of the Secretary (OST) 
proposes to reissue and update a system of records titled, ``Department 
of Transportation/OST-008, Departmental Advisory Committee Files.'' The 
Department also intends to rescind the following legacy notice, ``DOT/
RSPA 08, Technical Pipeline Safety Committees for Natural Gas and 
Hazardous Liquids'' and consolidate records managed under that Notice 
with this updated System.
    The DOT sponsors advisory committees in accordance with the Federal 
Advisory Committee Act when DOT or Congress deems it would be 
beneficial to obtain advice or recommendations on issues or policies 
under consideration by DOT. The composition of an advisory committee is 
determined by DOT, or statute, and may include special government 
employees, Federal employees, or representatives of outside 
organizations, such as trade

[[Page 1272]]

groups or industry. Individuals interested in serving on an advisory 
committee may apply directly to DOT for consideration, or be 
recommended by others. The DOT collects information about applicants to 
assess their qualifications to serve as a committee member, such as 
employment and educational experiences, references, and other 
information relevant to the applicant's qualifications, which may 
include a criminal background check and credit check. This system was 
originally established in the mid-1970s; however, the Department later 
determined that files about advisory committee applicants and members 
were not retrievable by individual name or personal identifier. As a 
result, the Department retired this notice in 2000. The Department is 
updating its processes for evaluating applications for membership on 
advisory committees and for managing records about committee applicants 
and members. As these records will be retrievable by applicant/member 
name, the Department is reinstating the notice, with updates to reflect 
changes in the location of the Department's headquarters and 
incorporation of all applicable DOT general routine uses.
    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, DOT 
proposes two routine uses for this system, in addition to the general 
routine uses applicable this system and described below. The DOT may 
disclose information to OMB, the Executive Office of the President, or 
the General Services Administration, when necessary and relevant to 
DOT's management of the advisory committee, including as needed in 
DOT's consideration of applicants for membership on an advisory 
committee, or to comply with any obligations to report information 
about advisory committees to those entities. This use is compatible 
with the purpose of the collection, which is to administer advisory 
committees in accordance with the Federal Advisory Committee Act. In 
addition, DOT may disclose information from this system to the public 
to inform the public about the identity and qualifications of 
individuals selected to serve as members of advisory committees. As one 
of the purposes of the Federal Advisory Committee Act is to ensure 
transparency to the public about advisory committee advice and 
activities, a routine use permitting disclosure of information about 
advisory committee members is compatible with the purpose of the 
collection.
    We also are consolidating an existing system of records notices, 
``DOT/RSPA 08, Technical Pipeline Safety Committees for Natural Gas and 
Hazardous Liquids'' into this system of records and retiring the notice 
for DOT/RSPA 08. This system was established for the Pipeline and 
Hazardous Materials Safety Administration to maintain information about 
applicants and members of the Pipeline Safety Committees for Natural 
Gas and Hazardous Liquids. As this type of information also be covered 
by this System, the Department determined that separate notices are not 
needed and, therefore, is retiring the notice for DOT/RSPA-08.
    Finally, we have updated the format and included the relevant and 
compatible Departmental General Routine Uses to conform to Office of 
Management and Budget Circular A-108, Federal Agency Responsibilities 
for Review, Reporting, and Publication under the Privacy Act.''
    This updated system will be included in DOT's inventory of record 
systems. This Notice does not apply to records covered by other System 
of Records Notices.

II. Privacy Act

    The Privacy Act (5 U.S.C. 552a) governs the means by which the 
Federal Government collects, maintains, and uses personally 
identifiable information (PII) in a System of Records. A ``System of 
Records'' is a group of any records under the control of a Federal 
agency from which information about individuals is retrieved by name or 
other personal identifier. The Privacy Act requires each agency to 
publish in the Federal Register a System of Records notice (SORN) 
identifying and describing each System of Records the agency maintains, 
including the purposes for which the agency uses PII in the system, the 
routine uses for which the agency discloses such information outside 
the agency, and how individuals to whom a Privacy Act record pertains 
can exercise their rights under the Privacy Act (e.g., to determine if 
the system contains information about them and to contest inaccurate 
information).
    In accordance with 5 U.S.C. 552a(r), DOT has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
SYSTEM NAME AND NUMBER

    Department of Transportation (DOT)/OST-008, Federal Advisory 
Committee Files

SECURITY CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Records are maintained at the Department of Transportation 
headquarters in Washington, DC.

SYSTEM MANAGER AND ADDRESS:
    Committee Management Officer, U.S. Department of Transportation, 
Office of the Secretary, Office of the Executive Secretariat, 1200 New 
Jersey Ave. SE, Washington, DC 20950, (202) 366-4277.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Advisory Committee Act, Public Law 92-463, as amended.

PURPOSE(S):
    The information in this system is used to evaluate and select 
individuals for membership on advisory committees within the 
jurisdiction of the Department, and for the management of advisory 
committees in the Department, including the preparation of reports, 
documenting membership, and the nomination and appointment of members, 
member terms, vacancies, acceptance, and separation.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who are or were members of advisory committees, who 
have applied or were nominated to serve on advisory committees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records in this system include: Advisory committee applicant, 
nominee, and member name, title, home address, business address, 
employer, organizational affiliation, phone number, email address, 
educational institutions attended, degrees held, employment history, 
references/letters of recommendation, and other information relevant to 
an individual's qualifications to serve on an advisory committee. This 
system also may include the applicant's date of birth, social security 
number, gender, race, drivers license number and state of issuance, and 
prior residences for purposes of obtaining a credit check and criminal 
background check. The system will also include the results of those 
checks. The system also includes information about the member's 
position on the committee, including documentation of their 
appointment, date of appointment, term, date of separation, and reason 
for separation.

RECORD SOURCE CATEGORIES:
    Records are obtained from individuals who apply to serve on 
advisory committees, individuals identified by applicants as their 
references, Members of Congress, applicants' former employers. 
Information may also be

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obtained from publicly available sources with the applicant's consent.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DOT as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

SYSTEM SPECIFIC ROUTINE USES:
    1. To the Executive Office of the President, the Office of 
Management and Budget, or the General Services Administration when 
necessary in the administration of the Department's advisory committee, 
including complying with reporting obligations;
    2. To the public, information about an advisory committee's 
membership and qualifications when the Department deems it necessary to 
inform the public of advisory committee membership or activities. This 
routine use does not permit disclosure of information obtained in a 
criminal background or credit check, social security number, driver 
license number, and date of birth.

DEPARTMENT GENERAL ROUTINE USES:
    3. To the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of implementing, 
investigating, prosecuting, or enforcing a statute, regulation, rule or 
order, when a record in this system indicates a violation or potential 
violation of law, whether civil, criminal, or regulatory in nature, 
including any records from this system relevant to the implementation, 
investigation, prosecution, or enforcement of the statute, regulation, 
rule, or order that was or may have been violated;
    4. To a Federal, State, or local agency maintaining civil, 
criminal, or other information, such as current licenses, if necessary 
for DOT to obtain information relevant to a DOT decision;
    5. To the Department of Justice, or any other Federal agency 
conducting litigation, when (a) DOT, (b) any DOT employee, in his/her 
official capacity, or in his/her individual capacity if the Department 
of Justice has agreed to represent the employee, or (c) the United 
States or any agency thereof, is a party to litigation or has an 
interest in litigation, and DOT determines that the use of the records 
by the Department of Justice or other Federal agency conducting the 
litigation is relevant and necessary to the litigation;
    6. To parties in proceedings before any court or adjudicative or 
administrative body before which DOT appears when (a) DOT, (b) any DOT 
employee in his or her official capacity, or in his or her individual 
capacity where DOT has agreed to represent the employee, or (c) the 
United States or any agency thereof is a party to litigation or has an 
interest in the proceeding, and DOT determined that is relevant and 
necessary to the proceeding;
    7. To the National Archives and Records Administration for an 
inspection under 44 U.S.C. 2904 and 2906.
    8. To another agency or instrumentality of any government 
jurisdiction for use in law enforcement activities, either civil or 
criminal, or to expose fraudulent claims; however, this routine use 
only permits the disclosure of names pursuant to a computer matching 
program that otherwise complies with the requirements of the Privacy 
Act.
    9. To the Attorney General of the United States, of his/her 
designee, information indicating that a person meets any of the 
qualifications for receipt, possession, shipment, or transport of a 
firearm under the Brady Handgun Violence Prevention Act. Should the 
validity of the information DOT provides to the Attorney General or 
his/her designee be disputed, DOT may disclose to that National 
Background Information Check System, established by the Brady Handgun 
Violence Prevention Act, any information from this system necessary to 
resolve the dispute.
    10. To appropriate agencies, entities, and persons, when (1) DOT 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) DOT has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by DOT or not) that rely 
on the compromised information; and (3) the disclosure made to such 
agencies, entities, or persons is reasonably necessary to assist in 
connection with DOT's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    11. To DOT's contractors and their agents, DOT's experts, 
consultants, and others performing or working on a contract, service, 
cooperative agreement, or other assignment for DOT, when necessary to 
accomplish an agency function related to this system of records.
    12. To an agency, organization, or individual for the purpose of 
performing an audit or oversight related to this system or records, 
provided that DOT determines the records are necessary and relevant to 
the audit or oversight activity. This routine use does not apply to 
intra-agency sharing authorized under Section (b)(1) of the Privacy 
Act.
    13. To a Federal, State, local, tribal, foreign government, or 
multinational agency, either in response to a request or upon DOT's 
initiative, terrorism information (6 U.S.C. 485(a)(5)), homeland 
security information (6 U.S.C. 482(f)(1)), or law enforcement 
information (Guideline 2, report attached to White House Memorandum, 
``Information Sharing Environment,'' Nov. 22, 2006), when DOT finds 
that disclosure of the record is necessary and relevant to detect, 
prevent, disrupt, preempt, or mitigate the effects of terrorist 
activities against the territory, people, and interests of the United 
States, as contemplated by the Intelligence Reform and Terrorism 
Prevention Act of 2004, Public Law 108-456, and Executive Order 13388 
(Oct. 25, 2005).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically and/or on paper in 
secure facilities.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name of individual or committee name.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Resumes and references of members and applicants are retained and 
disposed of when they are superseded, obsolete, or no longer needed, in 
accordance with General Records Schedule 6.2, Item 050. Records related 
to the selection and membership of committee members are permanent, and 
transferred to the National Archives and Records Administration when 
they are 15 years old or the committee is termination, whichever is 
sooner, in accordance with General Records Schedule 6.2, Item 010.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DOT automated 
systems security and access policies. Appropriate controls have been 
imposed to minimize the risk of

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compromising the information that is being stored. Access to records in 
this system is limited to those individuals who have a need to know the 
information for the performance of their official duties and who have 
appropriate clearances or permissions.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request to the System Manager in writing in writing to the 
address provided under ``System Manager and Address.'' Individuals may 
also search the public docket at www.regulations.gov by their name.
    When seeking records about yourself from this system of records or 
any other Departmental system of records your request must conform with 
the Privacy Act regulations set forth in 49 CFR part 10. You must sign 
your request, and your signature must either be notarized or submitted 
under 28 U.S.C. 1746, a law that permits statements to be made under 
penalty of perjury as a substitute for notarization. While no specific 
form is required, you should provide the following:
     An explanation of why you believe the Department would 
have information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created;
     Provide any other information that will help the FOIA 
staff determine which DOT component agency may have responsive records; 
and
    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without this bulleted information, the component(s) may not be able 
to conduct an effective search, and your request may be denied due to 
lack of specificity or lack of compliance with applicable regulations.

CONTESTING RECORD PROCEDURES:
    Individuals seeking to contest the content of any record pertaining 
to him or her in the system may contact the System Manager following 
the procedures described in ``Record Access Procedures'' above.

NOTIFICATION PROCEDURES:
    Individuals seeking notification of whether this system contains 
records about him or her may contact the System Manager following the 
procedures described in the ``Record Access Procedures'' above.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    DOT/OST-008; 65 FR 19570 (April 11, 2000); DOT/RSPA-08 65 FR 19561, 
(April 11, 2000).

    Issued in Washington, DC, on February 1, 2019.
Claire W. Barrett,
Departmental Chief Privacy Officer.
[FR Doc. 2019-00617 Filed 1-31-19; 8:45 am]
 BILLING CODE 4910-9X-P