Privacy Act of 1974; System of Records, 65779-65782 [2018-27665]
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Federal Register / Vol. 83, No. 245 / Friday, December 21, 2018 / Notices
C. Self-Regulatory Organization’s
Statement on Comments on the
Proposed Rule Change Received From
Members, Participants, or Others
No written comments were either
solicited or received.
III. Date of Effectiveness of the
Proposed Rule Change and Timing for
Commission Action
The foregoing rule change has become
effective pursuant to Section 19(b)(3)(A)
of the Act 17 and paragraph (f) of Rule
19b–4 18 thereunder. At any time within
60 days of the filing of the proposed rule
change, the Commission summarily may
temporarily suspend such rule change if
it appears to the Commission that such
action is necessary or appropriate in the
public interest, for the protection of
investors, or otherwise in furtherance of
the purposes of the Act. If the
Commission takes such action, the
Commission will institute proceedings
to determine whether the proposed rule
change should be approved or
disapproved.
IV. Solicitation of Comments
Interested persons are invited to
submit written data, views, and
arguments concerning the foregoing,
including whether the proposed rule
change is consistent with the Act.
Comments may be submitted by any of
the following methods:
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Electronic Comments
• Use the Commission’s internet
comment form (https://www.sec.gov/
rules/sro.shtml); or
• Send an email to rule-comments@
sec.gov. Please include File Number SR–
CboeEDGX–2018–059 on the subject
line.
Paper Comments
• Send paper comments in triplicate
to Secretary, Securities and Exchange
Commission, 100 F Street NE,
Washington, DC 20549–1090.
All submissions should refer to File
Number SR–CboeEDGX–2018–059. This
file number should be included on the
subject line if email is used. To help the
Commission process and review your
comments more efficiently, please use
only one method. The Commission will
post all comments on the Commission’s
internet website (https://www.sec.gov/
rules/sro.shtml). Copies of the
submission, all subsequent
amendments, all written statements
with respect to the proposed rule
change that are filed with the
Commission, and all written
17 15
18 17
U.S.C. 78s(b)(3)(A).
CFR 240.19b–4(f).
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communications relating to the
proposed rule change between the
Commission and any person, other than
those that may be withheld from the
public in accordance with the
provisions of 5 U.S.C. 552, will be
available for website viewing and
printing in the Commission’s Public
Reference Room, 100 F Street NE,
Washington, DC 20549, on official
business days between the hours of
10:00 a.m. and 3:00 p.m. Copies of the
filing also will be available for
inspection and copying at the principal
office of the Exchange. All comments
received will be posted without change.
Persons submitting comments are
cautioned that we do not redact or edit
personal identifying information from
comment submissions. You should
submit only information that you wish
to make available publicly. All
submissions should refer to File
Number SR–CboeEDGX–2018–059 and
should be submitted on or before
January 11, 2019.
For the Commission, by the Division of
Trading and Markets, pursuant to delegated
authority.19
Eduardo A. Aleman,
Deputy Secretary.
[FR Doc. 2018–27611 Filed 12–20–18; 8:45 am]
BILLING CODE 8011–01–P
SOCIAL SECURITY ADMINISTRATION
[Docket No. SSA–2018–0042]
Privacy Act of 1974; System of
Records
Office of Retirement and
Disability Policy, Office of Research,
Demonstration, and Employment
Support, Social Security Administration
(SSA).
ACTION: Notice of a New System of
Records.
AGENCY:
In accordance with the
Privacy Act of 1974, we are issuing
public notice of our intent to establish
a new system of records entitled the
Disability Analysis File (DAF) and the
National Beneficiary Survey (NBS) Data
System, (60–0382). This notice
publishes details of the system as set
forth under the caption SUPPLEMENTARY
INFORMATION.
DATES: This system of records is
effective upon its publication in today’s
Federal Register, with the exception of
the routine uses, which are effective
January 22, 2019. We invite public
comment on the routine uses or other
aspects of this system of records. In
SUMMARY:
19 17
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CFR 200.30–3(a)(12).
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65779
accordance with 5 U.S.C. 552a(e)(4) and
(e)(11), the public is given a 30-day
period in which to submit comments.
Please submit any comments by January
22, 2019.
ADDRESSES: The public, Office of
Management and Budget (OMB), and
Congress may comment on this
publication by writing to the Executive
Director, Office of Privacy and
Disclosure, Office of the General
Counsel, Social Security
Administration, Room G–401 West High
Rise, 6401 Security Boulevard,
Baltimore, Maryland 21235–6401, or
through the Federal e-Rulemaking Portal
at https://www.regulations.gov, please
reference docket number SSA–2018–
0042. All comments we receive will be
available for public inspection at the
above address and we will post them to
https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT:
Andrea Huseth, Government
Information Specialist, Privacy
Implementation Division, Office of
Privacy and Disclosure, Office of the
General Counsel, SSA, Room G–401
West High Rise, 6401 Security
Boulevard, Baltimore, Maryland 21235–
6401, telephone: (410) 965–6868, email:
andrea.huseth@ssa.gov and Tristin
Dorsey, Government Information
Specialist, Privacy Implementation
Division, Office of Privacy and
Disclosure, Office of the General
Counsel, SSA, Room G–401 West High
Rise, 6401 Security Boulevard,
Baltimore, Maryland 21235–6401,
telephone: (410) 965–2950, email:
tristin.dorsey@ssa.gov.
SUPPLEMENTARY INFORMATION: The DAF
is an analytical file consisting of agency
program data in an easy-to-use format.
Each year, we create a new version of
the file. The DAF contains historical,
longitudinal, and one-time data 1 on all
beneficiaries with disabilities who were
between age 18 and retirement age and
who participated in the Social Security
Disability Insurance (SSDI) or
Supplemental Security Income (SSI)
programs at any time between 1996 and
the year of the file. The file also
includes data on SSI child beneficiaries
who participated in the SSI program.
The NBS collects data from a national
sample of SSDI and SSI beneficiaries,
covering a wide range of topics
including socio-demographic
information, limiting conditions, health
1 Historical data provides characteristics about
specific incidents that occurred in the past.
Longitudinal data is information provided at
intervals over time to indicate change over time,
e.g., benefit amounts in each months from 1994
through the end of the file. One-time data provides
information about a beneficiary that does not
change over time, e.g., sex or date of birth.
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and functional status, health insurance,
interest in work, barriers to work, use of
services, employment, income, and
experience with Social Security
programs including Ticket to Work.
In accordance with 5 U.S.C. 552a(r),
we have provided a report to OMB and
Congress on this new system of records.
Dated: October 1, 2018.
Mary Zimmerman,
Acting Executive Director, Office of Privacy
and Disclosure, Office of the General Counsel.
SYSTEM NAME AND NUMBER
Disability Analysis File (DAF) and the
National Beneficiary Survey (NBS) Data
System, 60–0382.
SECURITY CLASSIFICATION:
Unclassified.
Social Security Administration, Office
of Retirement and Disability Policy,
Office of Research, Demonstration, and
Employment Support, 6401 Security
Boulevard, Baltimore, Maryland 21235.
SYSTEM MANAGER(S):
Social Security Administration,
Deputy Commissioner for Retirement
and Disability Policy, Office of
Research, Demonstration, and
Employment Support, 6401 Security
Boulevard, Baltimore, Maryland 21235,
∧ORDES_Controls@ssa.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 234, 1106, and 1110 of the
Social Security Act (42 U.S.C. 434,
1306, and 1310) and SSA Regulations
(20 CFR part 401.165).
PURPOSE(S) OF THE SYSTEM:
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We use this system to perform
research about SSDI and/or SSI
beneficiaries. We may also grant outside
researchers access to information in this
system when conducting SSA-approved
research. Internal and external
researchers and statisticians use the data
to perform in-depth research including,
but not limited to, examining the
medical, economic, and social
consequences of limitations in work
activity for individuals with disabilities
and their families; program planning
and evaluation; evaluation of proposals
for policy and legislative changes; and,
to determine the characteristics of
program applicants and benefit
recipients.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
We maintain information about past,
present, and potential beneficiaries (e.g.,
denied applicants) of SSDI and SSI, as
well as State Vocational Rehabilitation
programs.
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The categories of records in this
system include name; Social Security
number (SSN); socioeconomic data (e.g.,
education, work, and earnings);
demographics, (e.g., date of birth, date
of death, sex, and state of residence);
medical characteristics, (e.g., number of
limitations, self-reported health, mental
health score); disability characteristics,
(e.g. primary diagnosis code and dual
eligibility); information concerning
subjects, (e.g., health, self-reported
health status, work experience, and
family relationships); benefits, (e.g.,
combined SSI and SSDI); and use of
medical and rehabilitative services,
(e.g., agency closure type and service
use).
RECORD SOURCE CATEGORIES:
SYSTEM LOCATION:
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CATEGORIES OF RECORDS IN THE SYSTEM:
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We obtain information in this system
from other SSA systems of records,
including but not limited to 60–0050,
Completed Determination Record—
Continuing Disability Determinations;
60–0058, Master File of Social Security
Number (SSN) Holders and SSN
Applications; 60–0090, Master
Beneficiary Record; 60–0103,
Supplemental Security Income Record
and Special Veterans Benefits; 60–0221,
Vocational Rehabilitation
Reimbursement Case Processing System;
60–0295, Ticket-to-Work and SelfSufficiency Program Payment Database;
and 60–0320, Electronic Disability
(eDIB) Claim File.
The system also contains data from
system of records 60–0059, Earnings
Recording and Self-Employment Income
System. Only SSA staff have access to
data from the Earnings Recording and
Self-Employment Income System.
We also obtain information in this
system from other Federal agencies (e.g.,
the U.S. Census Bureau and U.S.
Department of Education (e.g., the
Rehabilitation Services Administration,
for vocational rehabilitation program
applicant or participant data)); surveys
(e.g., the National Beneficiary Survey);
and other extramural research
conducted under agreements, contracts,
and grants between SSA and other
agencies or entities.
ROUTINE USES OF RECORDS COVERED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
We will disclose records pursuant to
the following routine uses; however, we
will not disclose any information
defined as ‘‘return or return
information’’ under 26 U.S.C. 6103 of
the Internal Revenue Code, unless
authorized by statute, the Internal
Revenue Service (IRS), or IRS
regulations.
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1. To contractors and Federal
agencies, as necessary, for the purpose
of assisting SSA in the efficient
administration of its programs. We will
disclose information under this routine
use only in situations in which SSA
may enter into a contractual or similar
agreement with a third party to assist in
accomplishing an agency function
relating to this system of records.
2. To contractors, cooperative
agreement awardees, State agencies,
Federal agencies, and Federal
congressional support agencies for
research and statistical activities that are
designed to increase knowledge about
present or alternative Social Security
programs; are of importance to the
Social Security program or the Social
Security beneficiaries; or are for an
epidemiological project that relates to
the Social Security program or
beneficiaries. We will disclose
information under this routine use
pursuant only to a written agreement
with SSA.
3. To organizations and agencies that
have been granted on-site access only to
the DAF–NBS system for research and
statistics activities that are designed to
increase knowledge about present or
alternative Social Security programs; are
of importance to the Social Security
program or the Social Security
beneficiaries; or are for an
epidemiological project that relates to
the Social Security program or
beneficiaries. We will disclose
information under this routine use
pursuant only to a written agreement
between the organization or agency and
SSA.
4. To student volunteers, individuals
working under a personal services
contract, and other workers who
technically do not have the status of
Federal employees, when they are
performing work for SSA, as authorized
by law, and they need access to
personally identifiable information (PII)
in SSA records in order to perform their
assigned agency functions.
5. To a congressional office in
response to an inquiry from that office
made on behalf of, and at the request of,
the subject of the record or third party
acting on the subject’s behalf.
6. To the Office of the President, in
response to an inquiry from that office
made on behalf of, and at the request of,
the subject of record or a third party
acting on the subject’s behalf.
7. To the Department of Justice (DOJ),
a court or other tribunal, or another
party before such court or tribunal,
when:
(a) SSA, or any component thereof; or
(b) any SSA employee in his/her
official capacity; or
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(c) any SSA employee in his/her
individual capacity where DOJ (or SSA
where it is authorized to do so) has
agreed to represent the employee; or
(d) the United States or any agency
thereof where SSA determines the
litigation is likely to affect SSA or any
of its components,is a party to the
litigation or has an interest in such
litigation, and SSA determines that the
use of such records by DOJ, a court or
other tribunal, or another party before
the tribunal is relevant and necessary to
the litigation, provided, however, that in
each case, the agency determines that
disclosure of the records to DOJ, court
or other tribunal, or another party is a
use of the information contained in the
records that is compatible with the
purpose for which the records were
collected.
8. To Federal, State and local law
enforcement agencies and private
security contractors as appropriate,
information necessary:
(a) To enable them to protect the
safety of SSA employees and customers,
the security of the SSA workplace, and
the operation of SSA facilities; or
(b) to assist in investigations or
prosecutions with respect to activities
that affect such safety and security or
activities that disrupt the operation of
SSA facilities.
9. To the National Archives and
Records Administration (NARA) under
44 U.S.C. 2904 and 2906.
10. To appropriate agencies, entities,
and persons when:
(a) SSA suspects or has confirmed
that there has been a breach of the
system of records;
(b) SSA has determined that, as a
result of the suspected or confirmed
breach, there is a risk of harm to
individuals, SSA (including its
information systems, programs, and
operations), the Federal Government, or
national security; and
(c) the disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connections with SSA’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
11. To another Federal agency or
Federal entity, when the SSA
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in:
(a) Responding to a suspected or
confirmed breach; or
(b) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
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00:00 Dec 21, 2018
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Federal Government, or national
security, resulting from a suspected or
confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
We store data in paper form (e.g.,
questionnaire forms, computer
printouts) and in electronic form (e.g.,
magnetic tape and disc).
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
We retrieve files by case number or
SSN. We also retrieve files by
socioeconomic, demographic, medical,
and disability characteristics.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
We retain records until 90 days old or
no longer needed pursuant to
supervisory authorization, whichever is
appropriate, in accordance with the
approved NARA General Records
Schedule 4.2: Information Access and
Protection Records (DAA–GRS–2013–
0007–0012).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
We retain electronic and paper files
with personal identifiers in secure
storage areas accessible only by our
authorized employees and contractors
who have a need for the information
when performing their official duties.
Security measures include the use of
codes and profiles, personal
identification number and password,
and personal identification verification
cards. We keep paper records in locked
cabinets within secure areas, with
access limited to only those employees
who have an official need for access in
order to perform their duties. To the
maximum extent consistent with the
approved research needs, we purge
personal identifiers from micro-data
files prepared for purposes of research
and subject these files to procedural
safeguards to assure anonymity.
We annually provide our employees
and contractors with appropriate
security awareness training that
includes reminders about the need to
protect PII and the criminal penalties
that apply to unauthorized access to, or
disclosure of, PII (5 U.S.C. 552a(i)(1)).
Furthermore, employees and contractors
with access to databases maintaining PII
must sign a sanctions document
annually, acknowledging their
accountability for inappropriately
accessing or disclosing such
information.
In addition, all external researchers
accessing information from the DAF–
NBS system of records will be required
to complete the appropriate security
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awareness training, which includes
reminders about the need to protect PII
and the criminal penalties that apply to
unauthorized access to, or disclosure of,
PII.
RECORD ACCESS PROCEDURES:
Individuals may submit requests for
notification of, or access to, information
about them contained in this system by
submitting a written request to the
system manager at the above address,
which includes their name, SSN, or
other information that may be in this
system of records that will identify
them. Individuals requesting
notification of, or access to, a record by
mail must include (1) a notarized
statement to verify their identity or (2)
must certify in the request that they are
the individual they claim to be and that
they understand that the knowing and
willful request for, or acquisition of, a
record pertaining to another individual
under false pretenses is a criminal
offense.
Individuals requesting notification of,
or access to, records may also make an
in-person request by providing their
name, SSN, or other information that
may be in this system of records that
will identify them, as well as provide an
identifying document, preferably with a
photograph, such as a driver’s license.
Individuals lacking identification
documents sufficient to establish their
identity must certify in writing that they
are the individual they claim to be and
that they understand that the knowing
and willful request for, acquisition of, a
record pertaining to another individual
under false pretenses is a criminal
offense. These procedures are in
accordance with our regulations at 20
CFR 401.40 and 401.45.
CONTESTING RECORD PROCEDURES:
Same as record access procedures.
Individuals should also reasonably
identify the record, specify the
information they are contesting, and
state the corrective action sought and
the reasons for the correction with
supporting justification showing how
the record is incomplete, untimely,
inaccurate, or irrelevant. These
procedures are in accordance with our
regulations at 20 CFR 401.65(a).
NOTIFICATION PROCEDURES:
Same as record access procedures.
These procedures are in accordance
with our regulations at 20 CFR 401.40
and 401.45.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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HISTORY:
DEPARTMENT OF STATE
None.
[Public Notice: 10635]
[FR Doc. 2018–27665 Filed 12–20–18; 8:45 am]
Secretary of State’s Determination
Under the International Religious
Freedom Act of 1998 and Frank R. Wolf
International Religious Freedom Act of
2016
BILLING CODE 4191–02–P
DEPARTMENT OF STATE
[Public Notice: 10637]
Notice of Determinations; Culturally
Significant Objects Imported for
Exhibition—Determinations:
‘‘Tintoretto: Artist of Renaissance
Venice’’ Exhibition
Notice is hereby given of the
following determinations: I hereby
determine that certain objects to be
included in the exhibition ‘‘Tintoretto:
Artist of Renaissance Venice,’’ imported
from abroad for temporary exhibition
within the United States, are of cultural
significance. The objects are imported
pursuant to loan agreements with the
foreign owners or custodians. I also
determine that the exhibition or display
of the exhibit objects at the National
Gallery of Art, Washington, District of
Columbia, from on or about March 10,
2019, until on or about July 7, 2019, and
at possible additional exhibitions or
venues yet to be determined, is in the
national interest. I have ordered that
Public Notice of these determinations be
published in the Federal Register.
SUMMARY:
FOR FURTHER INFORMATION CONTACT:
Elliot Chiu, Attorney-Adviser, Office of
the Legal Adviser, U.S. Department of
State (telephone: 202–632–6471; email:
section2459@state.gov). The mailing
address is U.S. Department of State,
L/PD, SA–5, Suite 5H03, Washington,
DC 20522–0505.
The
foregoing determinations were made
pursuant to the authority vested in me
by the Act of October 19, 1965 (79 Stat.
985; 22 U.S.C. 2459), E.O. 12047 of
March 27, 1978, the Foreign Affairs
Reform and Restructuring Act of 1998
(112 Stat. 2681, et seq.; 22 U.S.C. 6501
note, et seq.), Delegation of Authority
No. 234 of October 1, 1999, Delegation
of Authority No. 236–3 of August 28,
2000, and Delegation of Authority No.
236–21 of December 14, 2018.
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SUPPLEMENTARY INFORMATION:
Jennifer Z. Galt,
Principal Deputy Assistant Secretary for
Educational and Cultural Affairs, Department
of State.
[FR Doc. 2018–27631 Filed 12–20–18; 8:45 am]
BILLING CODE 4710–05–P
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The Secretary of State’s designation of
‘‘countries of particular concern’’ and
‘‘special watch list’’ countries for
religious freedom violations pursuant to
Section 408(a) of the International
Religious Freedom Act of 1998 (Pub. L.
105–292), as amended (the Act). Notice
is hereby given that, on November 28,
2018, the Secretary of State, under
authority delegated by the President,
designated each of the following as a
‘‘country of particular concern’’ (CPC)
under section 402(b) of the Act, for
having engaged in or tolerated
particularly severe violations of
religious freedom: Burma, China,
Eritrea, Iran, the Democratic People’s
Republic of Korea, Pakistan, Saudi
Arabia, Sudan, Tajikistan,
Turkmenistan. The Secretary
simultaneously designated the following
Presidential Actions for these CPCs:
For Burma, the existing ongoing
restrictions referenced in 22 CFR 126.1,
pursuant to section 402(c)(5) of the Act;
For China, the existing ongoing
restriction on exports to China of crime
control and detection instruments and
equipment, under the Foreign Relations
Authorization Act of 1990 and 1991
(Pub. L. 101–246), pursuant to section
402(c)(5) of the Act;
For Eritrea, the existing ongoing
restrictions referenced in 22 CFR 126.1,
pursuant to section 402(c)(5) of the Act;
For Iran, the existing ongoing travel
restrictions in section 221(c) of the Iran
Threat Reduction and Syria Human
Rights Act of 2012 (TRA) for individuals
identified under section 221(a)(1)(C) of
the TRA in connection with the
commission of serious human rights
abuses, pursuant to section 402(c)(5) of
the Act;
For the Democratic People’s Republic
of Korea, the existing ongoing
restrictions to which the Democratic
People’s Republic of Korea is subject,
pursuant to sections 402 and 409 of the
Trade Act of 1974 (the Jackson-Vanik
Amendment), pursuant to section
402(c)(5) of the Act;
For Pakistan, a waiver as required in
the ‘‘important national interest of the
United States,’’ pursuant to section 407
of the Act;
For Saudi Arabia, a waiver as required
in the ‘‘important national interest of
the United States,’’ pursuant to section
407 of the Act;
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For Sudan, the restriction in the
annual Department of State, Foreign
Operations, and Related Programs
Appropriations Act on making certain
appropriated funds available for
assistance to the Government of Sudan,
currently set forth in section 7042(i) of
the Department of State, Foreign
Operations, and Related Programs
Appropriations Act, 2018 (Div. K, Pub.
L. 115–141), and any provision of law
that is the same or substantially the
same as this provision, pursuant to
section 402(c)(5) of the Act;
For Tajikistan, a waiver as required in
the ‘‘important national interest of the
United States,’’ pursuant to section 407
of the Act;
For Turkmenistan, a waiver as
required in the ‘‘important national
interest of the United States,’’ pursuant
to section 407 of the Act; and
In addition, the Secretary of State has
designated the following countries as
‘‘special watch list’’ countries for
engaging in or tolerating severe
violations of religious freedom:
Comoros, Russia, and Uzbekistan.
The Secretary of State’s designation of
‘‘entities of particular concern’’ for
religious freedom, pursuant to Section
408(a) of the International Religious
Freedom Act of 1998 (Pub. L. 105–292).
Notice is hereby given that, on
November 28, 2018, the Secretary of
State, under authority delegated by the
President, designated each of the
following as an entity of particular
concern’’ under section 301 of the Frank
R. Wolf International Religious Freedom
Act of 2016 (Pub. L. 114–281), for
having engaged in particularly severe
violations of religious freedom: al-Nusra
Front, al-Qa’ida in the Arabian
Peninsula, al-Qa’ida, al-Shabab, Boko
Haram, the Houthis, ISIS, ISISKhorasan, and the Taliban.
FOR FURTHER INFORMATION CONTACT:
Howard Chyung, Office of International
Religious Freedom, Bureau of
Democracy, Human Rights, and Labor,
U.S. Department of State, (Phone: (202)
647–3865 or Email: ChyungHH@
state.gov).
Daniel L. Nadel,
Director, Office of International Religious
Freedom, Department of State.
[FR Doc. 2018–27632 Filed 12–20–18; 8:45 am]
BILLING CODE 4710–18–P
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[Federal Register Volume 83, Number 245 (Friday, December 21, 2018)]
[Notices]
[Pages 65779-65782]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-27665]
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SOCIAL SECURITY ADMINISTRATION
[Docket No. SSA-2018-0042]
Privacy Act of 1974; System of Records
AGENCY: Office of Retirement and Disability Policy, Office of Research,
Demonstration, and Employment Support, Social Security Administration
(SSA).
ACTION: Notice of a New System of Records.
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SUMMARY: In accordance with the Privacy Act of 1974, we are issuing
public notice of our intent to establish a new system of records
entitled the Disability Analysis File (DAF) and the National
Beneficiary Survey (NBS) Data System, (60-0382). This notice publishes
details of the system as set forth under the caption SUPPLEMENTARY
INFORMATION.
DATES: This system of records is effective upon its publication in
today's Federal Register, with the exception of the routine uses, which
are effective January 22, 2019. We invite public comment on the routine
uses or other aspects of this system of records. In accordance with 5
U.S.C. 552a(e)(4) and (e)(11), the public is given a 30-day period in
which to submit comments. Please submit any comments by January 22,
2019.
ADDRESSES: The public, Office of Management and Budget (OMB), and
Congress may comment on this publication by writing to the Executive
Director, Office of Privacy and Disclosure, Office of the General
Counsel, Social Security Administration, Room G-401 West High Rise,
6401 Security Boulevard, Baltimore, Maryland 21235-6401, or through the
Federal e-Rulemaking Portal at https://www.regulations.gov, please
reference docket number SSA-2018-0042. All comments we receive will be
available for public inspection at the above address and we will post
them to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Andrea Huseth, Government Information
Specialist, Privacy Implementation Division, Office of Privacy and
Disclosure, Office of the General Counsel, SSA, Room G-401 West High
Rise, 6401 Security Boulevard, Baltimore, Maryland 21235-6401,
telephone: (410) 965-6868, email: andrea.huseth@ssa.gov and Tristin
Dorsey, Government Information Specialist, Privacy Implementation
Division, Office of Privacy and Disclosure, Office of the General
Counsel, SSA, Room G-401 West High Rise, 6401 Security Boulevard,
Baltimore, Maryland 21235-6401, telephone: (410) 965-2950, email:
tristin.dorsey@ssa.gov.
SUPPLEMENTARY INFORMATION: The DAF is an analytical file consisting of
agency program data in an easy-to-use format. Each year, we create a
new version of the file. The DAF contains historical, longitudinal, and
one-time data \1\ on all beneficiaries with disabilities who were
between age 18 and retirement age and who participated in the Social
Security Disability Insurance (SSDI) or Supplemental Security Income
(SSI) programs at any time between 1996 and the year of the file. The
file also includes data on SSI child beneficiaries who participated in
the SSI program.
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\1\ Historical data provides characteristics about specific
incidents that occurred in the past. Longitudinal data is
information provided at intervals over time to indicate change over
time, e.g., benefit amounts in each months from 1994 through the end
of the file. One-time data provides information about a beneficiary
that does not change over time, e.g., sex or date of birth.
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The NBS collects data from a national sample of SSDI and SSI
beneficiaries, covering a wide range of topics including socio-
demographic information, limiting conditions, health
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and functional status, health insurance, interest in work, barriers to
work, use of services, employment, income, and experience with Social
Security programs including Ticket to Work.
In accordance with 5 U.S.C. 552a(r), we have provided a report to
OMB and Congress on this new system of records.
Dated: October 1, 2018.
Mary Zimmerman,
Acting Executive Director, Office of Privacy and Disclosure, Office of
the General Counsel.
SYSTEM NAME AND NUMBER
Disability Analysis File (DAF) and the National Beneficiary Survey
(NBS) Data System, 60-0382.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Social Security Administration, Office of Retirement and Disability
Policy, Office of Research, Demonstration, and Employment Support, 6401
Security Boulevard, Baltimore, Maryland 21235.
SYSTEM MANAGER(S):
Social Security Administration, Deputy Commissioner for Retirement
and Disability Policy, Office of Research, Demonstration, and
Employment Support, 6401 Security Boulevard, Baltimore, Maryland 21235,
[supcaret]ORDES_Controls@ssa.gov.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Sections 234, 1106, and 1110 of the Social Security Act (42 U.S.C.
434, 1306, and 1310) and SSA Regulations (20 CFR part 401.165).
PURPOSE(S) OF THE SYSTEM:
We use this system to perform research about SSDI and/or SSI
beneficiaries. We may also grant outside researchers access to
information in this system when conducting SSA-approved research.
Internal and external researchers and statisticians use the data to
perform in-depth research including, but not limited to, examining the
medical, economic, and social consequences of limitations in work
activity for individuals with disabilities and their families; program
planning and evaluation; evaluation of proposals for policy and
legislative changes; and, to determine the characteristics of program
applicants and benefit recipients.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
We maintain information about past, present, and potential
beneficiaries (e.g., denied applicants) of SSDI and SSI, as well as
State Vocational Rehabilitation programs.
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records in this system include name; Social
Security number (SSN); socioeconomic data (e.g., education, work, and
earnings); demographics, (e.g., date of birth, date of death, sex, and
state of residence); medical characteristics, (e.g., number of
limitations, self-reported health, mental health score); disability
characteristics, (e.g. primary diagnosis code and dual eligibility);
information concerning subjects, (e.g., health, self-reported health
status, work experience, and family relationships); benefits, (e.g.,
combined SSI and SSDI); and use of medical and rehabilitative services,
(e.g., agency closure type and service use).
RECORD SOURCE CATEGORIES:
We obtain information in this system from other SSA systems of
records, including but not limited to 60-0050, Completed Determination
Record--Continuing Disability Determinations; 60-0058, Master File of
Social Security Number (SSN) Holders and SSN Applications; 60-0090,
Master Beneficiary Record; 60-0103, Supplemental Security Income Record
and Special Veterans Benefits; 60-0221, Vocational Rehabilitation
Reimbursement Case Processing System; 60-0295, Ticket-to-Work and Self-
Sufficiency Program Payment Database; and 60-0320, Electronic
Disability (eDIB) Claim File.
The system also contains data from system of records 60-0059,
Earnings Recording and Self-Employment Income System. Only SSA staff
have access to data from the Earnings Recording and Self-Employment
Income System.
We also obtain information in this system from other Federal
agencies (e.g., the U.S. Census Bureau and U.S. Department of Education
(e.g., the Rehabilitation Services Administration, for vocational
rehabilitation program applicant or participant data)); surveys (e.g.,
the National Beneficiary Survey); and other extramural research
conducted under agreements, contracts, and grants between SSA and other
agencies or entities.
ROUTINE USES OF RECORDS COVERED IN THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:
We will disclose records pursuant to the following routine uses;
however, we will not disclose any information defined as ``return or
return information'' under 26 U.S.C. 6103 of the Internal Revenue Code,
unless authorized by statute, the Internal Revenue Service (IRS), or
IRS regulations.
1. To contractors and Federal agencies, as necessary, for the
purpose of assisting SSA in the efficient administration of its
programs. We will disclose information under this routine use only in
situations in which SSA may enter into a contractual or similar
agreement with a third party to assist in accomplishing an agency
function relating to this system of records.
2. To contractors, cooperative agreement awardees, State agencies,
Federal agencies, and Federal congressional support agencies for
research and statistical activities that are designed to increase
knowledge about present or alternative Social Security programs; are of
importance to the Social Security program or the Social Security
beneficiaries; or are for an epidemiological project that relates to
the Social Security program or beneficiaries. We will disclose
information under this routine use pursuant only to a written agreement
with SSA.
3. To organizations and agencies that have been granted on-site
access only to the DAF-NBS system for research and statistics
activities that are designed to increase knowledge about present or
alternative Social Security programs; are of importance to the Social
Security program or the Social Security beneficiaries; or are for an
epidemiological project that relates to the Social Security program or
beneficiaries. We will disclose information under this routine use
pursuant only to a written agreement between the organization or agency
and SSA.
4. To student volunteers, individuals working under a personal
services contract, and other workers who technically do not have the
status of Federal employees, when they are performing work for SSA, as
authorized by law, and they need access to personally identifiable
information (PII) in SSA records in order to perform their assigned
agency functions.
5. To a congressional office in response to an inquiry from that
office made on behalf of, and at the request of, the subject of the
record or third party acting on the subject's behalf.
6. To the Office of the President, in response to an inquiry from
that office made on behalf of, and at the request of, the subject of
record or a third party acting on the subject's behalf.
7. To the Department of Justice (DOJ), a court or other tribunal,
or another party before such court or tribunal, when:
(a) SSA, or any component thereof; or
(b) any SSA employee in his/her official capacity; or
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(c) any SSA employee in his/her individual capacity where DOJ (or
SSA where it is authorized to do so) has agreed to represent the
employee; or
(d) the United States or any agency thereof where SSA determines
the litigation is likely to affect SSA or any of its components,is a
party to the litigation or has an interest in such litigation, and SSA
determines that the use of such records by DOJ, a court or other
tribunal, or another party before the tribunal is relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to DOJ, court or other
tribunal, or another party is a use of the information contained in the
records that is compatible with the purpose for which the records were
collected.
8. To Federal, State and local law enforcement agencies and private
security contractors as appropriate, information necessary:
(a) To enable them to protect the safety of SSA employees and
customers, the security of the SSA workplace, and the operation of SSA
facilities; or
(b) to assist in investigations or prosecutions with respect to
activities that affect such safety and security or activities that
disrupt the operation of SSA facilities.
9. To the National Archives and Records Administration (NARA) under
44 U.S.C. 2904 and 2906.
10. To appropriate agencies, entities, and persons when:
(a) SSA suspects or has confirmed that there has been a breach of
the system of records;
(b) SSA has determined that, as a result of the suspected or
confirmed breach, there is a risk of harm to individuals, SSA
(including its information systems, programs, and operations), the
Federal Government, or national security; and
(c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connections with SSA's efforts to
respond to the suspected or confirmed breach or to prevent, minimize,
or remedy such harm.
11. To another Federal agency or Federal entity, when the SSA
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in:
(a) Responding to a suspected or confirmed breach; or
(b) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
We store data in paper form (e.g., questionnaire forms, computer
printouts) and in electronic form (e.g., magnetic tape and disc).
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
We retrieve files by case number or SSN. We also retrieve files by
socioeconomic, demographic, medical, and disability characteristics.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
We retain records until 90 days old or no longer needed pursuant to
supervisory authorization, whichever is appropriate, in accordance with
the approved NARA General Records Schedule 4.2: Information Access and
Protection Records (DAA-GRS-2013-0007-0012).
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
We retain electronic and paper files with personal identifiers in
secure storage areas accessible only by our authorized employees and
contractors who have a need for the information when performing their
official duties. Security measures include the use of codes and
profiles, personal identification number and password, and personal
identification verification cards. We keep paper records in locked
cabinets within secure areas, with access limited to only those
employees who have an official need for access in order to perform
their duties. To the maximum extent consistent with the approved
research needs, we purge personal identifiers from micro-data files
prepared for purposes of research and subject these files to procedural
safeguards to assure anonymity.
We annually provide our employees and contractors with appropriate
security awareness training that includes reminders about the need to
protect PII and the criminal penalties that apply to unauthorized
access to, or disclosure of, PII (5 U.S.C. 552a(i)(1)). Furthermore,
employees and contractors with access to databases maintaining PII must
sign a sanctions document annually, acknowledging their accountability
for inappropriately accessing or disclosing such information.
In addition, all external researchers accessing information from
the DAF-NBS system of records will be required to complete the
appropriate security awareness training, which includes reminders about
the need to protect PII and the criminal penalties that apply to
unauthorized access to, or disclosure of, PII.
RECORD ACCESS PROCEDURES:
Individuals may submit requests for notification of, or access to,
information about them contained in this system by submitting a written
request to the system manager at the above address, which includes
their name, SSN, or other information that may be in this system of
records that will identify them. Individuals requesting notification
of, or access to, a record by mail must include (1) a notarized
statement to verify their identity or (2) must certify in the request
that they are the individual they claim to be and that they understand
that the knowing and willful request for, or acquisition of, a record
pertaining to another individual under false pretenses is a criminal
offense.
Individuals requesting notification of, or access to, records may
also make an in-person request by providing their name, SSN, or other
information that may be in this system of records that will identify
them, as well as provide an identifying document, preferably with a
photograph, such as a driver's license. Individuals lacking
identification documents sufficient to establish their identity must
certify in writing that they are the individual they claim to be and
that they understand that the knowing and willful request for,
acquisition of, a record pertaining to another individual under false
pretenses is a criminal offense. These procedures are in accordance
with our regulations at 20 CFR 401.40 and 401.45.
CONTESTING RECORD PROCEDURES:
Same as record access procedures. Individuals should also
reasonably identify the record, specify the information they are
contesting, and state the corrective action sought and the reasons for
the correction with supporting justification showing how the record is
incomplete, untimely, inaccurate, or irrelevant. These procedures are
in accordance with our regulations at 20 CFR 401.65(a).
NOTIFICATION PROCEDURES:
Same as record access procedures. These procedures are in
accordance with our regulations at 20 CFR 401.40 and 401.45.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
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HISTORY:
None.
[FR Doc. 2018-27665 Filed 12-20-18; 8:45 am]
BILLING CODE 4191-02-P
