Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/ALL-27; Department of Transportation Training Programs, 60960-60963 [2018-25818]

Download as PDF 60960 Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices (b) Ways to encourage the exchange of pipeline inspection information and the development of advanced pipeline inspection technologies and enhanced risk analysis; (c) Opportunities to share data, including dig verification data between operators of pipeline facilities and inline inspector vendors to expand knowledge of the advantages and disadvantages of the different types of in-line inspection technology and methodologies; (d) Options to create a secure system that protects proprietary data while encouraging the exchange of pipeline inspection information and the development of advanced pipeline inspection technologies and enhanced risk analysis; (e) Means and best practices for the protection of safety and securitysensitive information and proprietary information; and (f) Regulatory, funding, and legal barriers to sharing the information described in paragraphs (a) through (d). The Secretary will publish the VIS Working Group’s recommendations on a publicly available DOT website and in the docket. The VIS Working Group will fulfill its purpose once its recommendations are published online. PHMSA will publish the agenda on the PHMSA meeting page at: https:// primis.phmsa.dot.gov/meetings/ MtgHome.mtg?mtg=141, once it is finalized. Issued in Washington, DC, on November 20, 2018, under authority delegated in 49 CFR 1.97. Massoud Tahamtani, Deputy Associate Administrator for Policy and Programs. [FR Doc. 2018–25712 Filed 11–26–18; 8:45 am] BILLING CODE 4910–60–P DEPARTMENT OF TRANSPORTATION Office of the Secretary [Docket No. DOT–OST–2018–0151] Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/ALL–27; Department of Transportation Training Programs Office of the Departmental Chief Information Officer, Office of the Secretary of Transportation, DOT. ACTION: Rescindment of Notices and Notice of a New System of Records. amozie on DSK3GDR082PROD with NOTICES1 AGENCY: In accordance with the Privacy Act of 1974, the Department of Transportation’s Office of the Secretary of Transportation (DOT/OST) intends to SUMMARY: VerDate Sep<11>2014 17:45 Nov 26, 2018 Jkt 247001 establish a DOT-wide System of Records titled, ‘‘DOT/ALL–27, Training Programs.’’ This system of records will allow the Department of Transportation, to include its Operating Administrations and Secretarial Offices, to collect and maintain contact, registration, and other information about Department of Transportation employees and other individuals related to participation in and management of Department of Transportation training programs. This system, titled Training Programs, will be included in the Department of Transportation’s inventory of record systems. The Department also intends to rescind existing Notices for DOT/RITA– O12, TSI Online Catalog and Learning Management System’’, and DOT/ FHWA–221, ‘‘National Highway Institute website (NHIW) and Course Management Tracking System (CMTS)’’, as these records will be part of the new DOT/ALL–27 described in this Notice. DATES: Written comments should be submitted on or before December 27, 2018. The Department may publish an amended SORN in light of any comments received. This new system will be effective December 27, 2018. ADDRESSES: You may submit comments, identified by docket number DOT–OST– 2018–0151 by any of the following methods: • Federal e-Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Docket Management Facility, U.S. Department of Transportation, 1200 New Jersey Ave. SE, West Building Ground Floor, Room W12–140, Washington, DC 20590–0001. • Hand Delivery or Courier: West Building Ground Floor, Room W12–140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday through Friday, except Federal Holidays. • Fax: (202) 493–2251. Instructions: You must include the agency name and docket number DOT– OST–2018–0151. All comments received will be posted without change to http://www.regulations.gov, including any personal information provided. Privacy Act: Anyone is able to search the electronic form of all comments received in any of our dockets by the name of the individual submitting the comment (or signing the comment, if submitted on behalf of an association, business, labor union, etc.). You may review DOT’s complete Privacy Act statement in the Federal Register published on January 17, 2008 (73 FR 3316–3317). Docket: For access to the docket to read background documents or comments received, go to http:// PO 00000 Frm 00140 Fmt 4703 Sfmt 4703 www.regulations.gov or to the street address listed above. Follow the online instructions for accessing the docket. FOR FURTHER INFORMATION CONTACT: For questions, please contact: Claire W. Barrett, Departmental Chief Privacy Officer, Privacy Office, Department of Transportation, Washington, DC 20590; privacy@dot.gov; or (202) 527–3284. SUPPLEMENTARY INFORMATION: I. Background In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the Department of Transportation (DOT)/Office of the Secretary of Transportation (OST) proposes to rescind the current system of records notices for DOT/RITA–012 and DOT/FHWA–221, and issue a DOT system of records titled, ‘‘DOT/ALL–27 Training Programs.’’ The Department of Transportation provides training courses to its employees, contractors, and others. The Department wishes to create a new system of records for training program registration and participation information, including information pertaining to training course participants, instructors and course developers, and others involved in training course creation, management, and delivery. The Department will use this information to monitor and manage registration in training courses, track and record participation and completion in DOT training courses, schedule courses, assess the effectiveness of training, identify training trends and needs, and schedule training classes and programs. This system of records excludes records associated with training provided by entities other than DOT and training records covered by the Office of Personnel Management’s Government-wide System of Records Notice, OPM/GOVT–1, ‘‘General Personnel Records.’’ Because DOTprovided training records will be covered by this Department-wide notice, individual notices covering particular DOT offices are not necessary; therefore, this notice also rescinds DOT/RITA– 012, ‘‘TSI Online Catalog and Learning Management System’’ and DOT/FHWA– 221, ‘‘National Highway Institute website (NHIW) and Course Management and Tracking System (CMTS)’’. The records covered by DOT/ RITA–012 and DOT/FHWA–221 will be managed according to the new DOT/ ALL–27. The routine uses are compatible with the purposes for which the information was collected. Individuals whose personally identifiable information (PII) is in this system of records have provided it to DOT to enable DOT to E:\FR\FM\27NON1.SGM 27NON1 Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices document their participation in the course, ensure that the course scheduling and resources are allocated sufficiently to meet participant needs, and to share information with supervisors, instructors, and other entities as necessary to manage training classes and schedules, and verify participation in and completion of the course. The information contained within this system of records will be collected directly from the individuals who are the subject of the record. This new system will be included in DOT’s inventory of record systems. II. Privacy Act The Privacy Act (5 U.S.C. 552a) governs the means by which the Federal Government collects, maintains, and uses personally identifiable information (PII) in a System of Records. A ‘‘System of Records’’ is a group of any records under the control of a Federal agency from which information about individuals is retrieved by name or other personal identifier. The Privacy Act requires each agency to publish in the Federal Register a System of Records notice (SORN) identifying and describing each System of Records the agency maintains, including the purposes for which the agency uses PII in the system, the routine uses for which the agency discloses such information outside the agency, and how individuals to whom a Privacy Act record pertains can exercise their rights under the Privacy Act (e.g., to determine if the system contains information about them and to contest inaccurate information). In accordance with 5 U.S.C. 552a(r), DOT has provided a report of this system of records to the Office of Management and Budget and to Congress. SYSTEM NAME AND NUMBER: Department of Transportation (DOT)/ALL– 27, Training Programs SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: amozie on DSK3GDR082PROD with NOTICES1 Records are maintained at the Department of Transportation and in component offices of the Department of Transportation in both Washington, DC and field offices. SYSTEM MANAGER(S): Requests for training records should be submitted to the component office(s) that offers or sponsors the training. Contact information for system manager is provided at time of course registration and/or participation. VerDate Sep<11>2014 17:45 Nov 26, 2018 Jkt 247001 AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; 23 U.S.C. 504; and 49 U.S.C. 301, 5314, 5315, 20108, 30182, and 40108. PURPOSE(S): The purpose of this system is to manage, oversee, and document training provided to DOT employees, contractors, and others. This system will provide DOT with a means to document registration, participation, and completion of DOT provided training, document the particular training that is provided, identify training trends and needs, evaluate course instructors and course quality and context, and schedule training classes, programs, and instructors. The DOT also may use records from this system to document completion of training requirements for other DOT-mission purposes. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former DOT employees, volunteers and contractors; any individual who has participated in or assisted with a DOT training program, including students and instructors; any other Federal employee or private individual, including contractors and others, who has participated in or assisted with training programs sponsored or operated by the DOT; and other participants in training programs, including instructors, course developers, observers, and interpreters. CATEGORIES OF RECORDS IN THE SYSTEM: Categories of records in the system include: Individual’s name; Individual’s date of birth; Student or other identification number assigned to the individual Address; Phone number; Email address; Employer Name, address, and contact information, Occupation/Job Title; Resume/Qualifications (for course instructors) Applications; Registration forms; Course rosters and sign-in sheets; Instructor lists; Payment records, including financing, travel and related expenditures; Grades and student evaluations; Course evaluations; Examination and testing materials; and Other records and reports related to training. RECORD SOURCE CATEGORIES: Records are obtained from DOT employees and other individuals who are the subject of such records. PO 00000 Frm 00141 Fmt 4703 Sfmt 4703 60961 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside DOT as a routine use pursuant to 5 U.S.C. 552a(b)(3). System Routine Uses (1) To organizations, including other government entities, sponsoring or providing remuneration for training; (2) To other Federal agencies as needed to create class schedules, or determine qualifications for participation in classes as students or instructors; (3) To educational institutions or training providers as evidence of participation or successful completion, as needed to continue education; Department General Routine Uses (4) To the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of implementing, investigating, prosecuting, or enforcing a statute, regulation, rule or order, when a record in this system indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, including any records from this system relevant to the implementation, investigation, prosecution, or enforcement of the statute, regulation, rule, or order that was or may have been violated; (5) To a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary for DOT to obtain information relevant to a DOT decision concerning the hiring or retention or an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit; (6) To a Federal agency, upon its request, in connection with the requesting Federal agency’s hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation or an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information requested is relevant and necessary to the requesting agency’s decision on the matter; (7) To the Department of Justice, or any other Federal agency conducting litigation, when (a) DOT, (b) any DOT employee, in his/her official capacity, or in his/her individual capacity if the E:\FR\FM\27NON1.SGM 27NON1 amozie on DSK3GDR082PROD with NOTICES1 60962 Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices Department of Justice has agreed to represent the employee, or (c) the United States or any agency thereof, is a party to litigation or has an interest in litigation, and DOT determines that the use of the records by the Department of Justice or other Federal agency conducting the litigation is relevant and necessary to the litigation; provided, however, that DOT determines, in each case, that disclosure of the records in the litigation is a use of the information contained in the records that is compatible with the purpose for which the records where collected; (8) To parties in proceedings before any court or adjudicative or administrative body before which DOT appears when (a) DOT, (b) any DOT employee in his or her official capacity, or in his or her individual capacity where DOT has agreed to represent the employee, or (c) the United States or any agency thereof is a party to litigation or has an interest in the proceeding, and DOT determined that is relevant and necessary to the proceeding; provided, however, that DOT determines, in each case, that disclosure of the records in the proceeding is a use of the information contained in the records that is compatible with the purpose for which the records where collected; (9) To the National Archives and Records Administration for an inspection under 44 U.S.C. 2904 and 2906; (10) To another agency or instrumentality of any government jurisdiction for use in law enforcement activities, either civil or criminal, or to expose fraudulent claims; however, this routine use only permits the disclosure of names pursuant to a computer matching program that otherwise complies with the requirements of the Privacy Act; (11) To appropriate agencies, entities, and persons, when (1) DOT suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) DOT has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by DOT or not) that rely on the compromised information; and (3) the disclosure made to such agencies, entities, or persons is reasonably necessary to assist in connection with DOT’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.; VerDate Sep<11>2014 17:45 Nov 26, 2018 Jkt 247001 (12) To the Office of Government Information Services (OGIS) for the purpose of resolving disputes between requesters seeking information under the Freedom of Information Act (FOIA) and DOT, or OGIS’ review of DOT’s policies, procedures, and compliance with FOIA; (13) To DOT’’s contractors and their agents, DOT’s experts, consultants, and others performing or working on a contract, service, cooperative agreement, or other assignment for DOT, when necessary to accomplish an agency function related to this system of records. (14) To an agency, organization, or individual for the purpose of performing an audit or oversight related to this system or records, provided that DOT determines the records are necessary and relevant to the audit or oversight activity. This routine use does not apply to intra-agency sharing authorized under Section (b)(1) of the Privacy Act; and (15) To a Federal, State, local, tribal, foreign government, or multinational agency, either in response to a request or upon DOT’s initiative, terrorism information (6 U.S.C. 485(a)(5), homeland security information (6 U.S.C. 482(f)(1), or law enforcement information (Guideline 2, report attached to White House Memorandum, ‘‘Information Sharing Environment,’’ Nov. 22, 2006), when DOT finds that disclosure of the record is necessary and relevant to detect, prevent, disrupt, preempt, or mitigate the effects of terrorist activities against the territory, people, and interests of the United States, as contemplated by the Intelligence Reform and Terrorism Prevention Act of 2004, Pub. L. 108– 456, and Executive Order 13388 (Oct. 25, 2005). POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records in this system are stored electronically and/or on paper in secure facilities. Electronic records may be stored on magnetic disc, tape, digital media, and CD–ROM. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records will primarily be retrieved by individual’s name, but may be retrieved by other identifiers in the system. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Records are typically destroyed when three years old, or 3 years after superseded or obsolete, whichever is appropriate, in accordance with National Archives and Records Administration General Records PO 00000 Frm 00142 Fmt 4703 Sfmt 4703 Schedule 2.6, Item 010. General Records Schedule 2.6, Item 010, also permits agencies to retain these records for a longer period of time, when needed for business use. ADMINITRATION, TECHNICAL, AND PHYSICAL SAFEGUARDS: Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable DOT automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. RECORD ACCESS PROCEDURES: Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the System Manager at the address identified in ‘‘System Manager and Address’’ above. If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Departmental Freedom of Information Act Office, U.S. Department of Transportation, Room W94–122, 1200 New Jersey Ave. SE, Washington, DC 20590, ATTN: FOIA/Privacy Act request. When seeking records about yourself from this system of records or any other Departmental system of records your request must conform with the Privacy Act regulations set forth in 49 CFR part 10. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this purpose from the Chief Freedom of Information Act Officer, http:// www.dot.gov/foia or 202.366.4542. In addition you should provide the following: An explanation of why you believe the Department would have information on you; • Identify which component(s) of the Department you believe may have the information about you; • Specify when you believe the records would have been created; • Provide any other information that will help the FOIA staff determine which DOT component agency may have responsive records; and E:\FR\FM\27NON1.SGM 27NON1 Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records. Without this bulleted information the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations. CONTESTING RECORD PROCEDURES: See ‘‘Record Access Procedures’’ above. NOTIFICATION PROCEDURE: See ‘‘Record Access Procedures’’ above. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. HISTORY: Not applicable. Issued in Washington, DC on November 21, 2018, Claire W. Barrett, Departmental Chief Privacy Officer. [FR Doc. 2018–25818 Filed 11–26–18; 8:45 am] BILLING CODE 4910–9X–P DEPARTMENT OF THE TREASURY Alcohol and Tobacco Tax and Trade Bureau [Docket No. TTB–2018–0001] Proposed Information Collections; Comment Request (No. 72) Alcohol and Tobacco Tax and Trade Bureau (TTB); Treasury. ACTION: Notice and request for comments. AGENCY: As part of our continuing effort to reduce paperwork and respondent burden, and as required by the Paperwork Reduction Act of 1995, we invite comments on the proposed or continuing information collections listed below in this notice. DATES: We must receive your written comments on or before January 28, 2019. SUMMARY: As described below, you may send comments on the information collections listed in this document using the ‘‘Regulations.gov’’ online comment form for this document, or you may send written comments via U.S. mail or hand delivery. TTB no longer accepts public comments via email or fax. • http://www.regulations.gov: Use the comment form for this document posted amozie on DSK3GDR082PROD with NOTICES1 ADDRESSES: VerDate Sep<11>2014 17:45 Nov 26, 2018 Jkt 247001 within Docket No. TTB–2018–0001 on ‘‘Regulations.gov,’’ the Federal erulemaking portal, to submit comments via the internet; • U.S. Mail: Michael Hoover, Regulations and Rulings Division, Alcohol and Tobacco Tax and Trade Bureau, 1310 G Street NW, Box 12, Washington, DC 20005. • Hand Delivery/Courier in Lieu of Mail: Michael Hoover, Alcohol and Tobacco Tax and Trade Bureau, 1310 G Street NW, Suite 400, Washington, DC 20005. Please submit separate comments for each specific information collection listed in this document. You must reference the information collection’s title, form or recordkeeping requirement number, and OMB number (if any) in your comment. You may view copies of this document, the information collections listed in it and any associated instructions, and all comments received in response to this document within Docket No. TTB–2018–0001 at http:// www.regulations.gov. A link to that docket is posted on the TTB website at http://www.ttb.gov/forms/comment-onform.shtml. You may also obtain paper copies of this document, the information collections described in it and any associated instructions, and any comments received in response to this document by contacting Michael Hoover at the addresses or telephone number shown below. FOR FURTHER INFORMATION CONTACT: Michael Hoover, Alcohol and Tobacco Tax and Trade Bureau, 1310 G Street NW, Box 12, Washington, DC 20005; telephone 202–453–1039, ext. 135; or email informationcollections@ttb.gov (please do not submit comments on this notice to this email address). SUPPLEMENTARY INFORMATION: Request for Comments The Department of the Treasury and its Alcohol and Tobacco Tax and Trade Bureau (TTB), as part of their continuing effort to reduce paperwork and respondent burden, invite the general public and other Federal agencies to comment on the proposed or continuing information collections listed below in this notice, as required by the Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et seq.). Comments submitted in response to this notice will be included or summarized in our request for Office of Management and Budget (OMB) approval of the relevant information collection. All comments are part of the public record and subject to disclosure. Please do not include any confidential PO 00000 Frm 00143 Fmt 4703 Sfmt 4703 60963 or inappropriate material in your comments. We invite comments on: (a) Whether this information collection is necessary for the proper performance of the agency’s functions, including whether the information has practical utility; (b) the accuracy of the agency’s estimate of the information collection’s burden; (c) ways to enhance the quality, utility, and clarity of the information collected; (d) ways to minimize the information collection’s burden on respondents, including through the use of automated collection techniques or other forms of information technology; and (e) estimates of capital or start-up costs and costs of operation, maintenance, and purchase of services to provide the requested information. Information Collections Open for Comment Currently, we are seeking comments on the following forms, recordkeeping requirements, or questionnaires: Title: Authorization to Furnish Financial Information and Certificate of Compliance. OMB Number: 1513–0004. TTB Form Number: TTB F 5030.6. Abstract: The TTB regulations require applicants for alcohol and tobacco permits to provide certain information regarding the funds used to finance the proposed business. The Right to Financial Privacy Act of 1978 (the Act; 12 U.S.C. 3401 et seq.) limits government access to records held by financial institutions, provides for certain procedures to gain access to such information, and requires that government agencies certify to a financial institution that the agency has complied with the Act’s provisions. To comply with the Act’s requirements, TTB uses TTB F 5030.6 as both a customer’s authorization to their financial institution allowing it to disclose their financial information to TTB and as the required certification by TTB to the financial institution that TTB has complied with the Act’s provisions. Current Actions: This information collection and its estimated burden remain unchanged. Type of Review: Extension of a currently approved collection. Affected Public: Businesses and other for-profits; Individuals or households. Estimated Number of Annual Respondents: 240. Frequency of Response: On occasion. Estimated Number of Annual Responses: 240. Estimated Per-response Burden: 15 minutes. Estimated Total Annual Burden Hours: 60 hours. E:\FR\FM\27NON1.SGM 27NON1

Agencies

[Federal Register Volume 83, Number 228 (Tuesday, November 27, 2018)]
[Notices]
[Pages 60960-60963]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-25818]


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DEPARTMENT OF TRANSPORTATION

Office of the Secretary

[Docket No. DOT-OST-2018-0151]


Privacy Act of 1974; Department of Transportation, Office of the 
Secretary of Transportation; DOT/ALL-27; Department of Transportation 
Training Programs

AGENCY: Office of the Departmental Chief Information Officer, Office of 
the Secretary of Transportation, DOT.

ACTION: Rescindment of Notices and Notice of a New System of Records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, the Department of 
Transportation's Office of the Secretary of Transportation (DOT/OST) 
intends to establish a DOT-wide System of Records titled, ``DOT/ALL-27, 
Training Programs.'' This system of records will allow the Department 
of Transportation, to include its Operating Administrations and 
Secretarial Offices, to collect and maintain contact, registration, and 
other information about Department of Transportation employees and 
other individuals related to participation in and management of 
Department of Transportation training programs. This system, titled 
Training Programs, will be included in the Department of 
Transportation's inventory of record systems. The Department also 
intends to rescind existing Notices for DOT/RITA-O12, TSI Online 
Catalog and Learning Management System'', and DOT/FHWA-221, ``National 
Highway Institute website (NHIW) and Course Management Tracking System 
(CMTS)'', as these records will be part of the new DOT/ALL-27 described 
in this Notice.

DATES: Written comments should be submitted on or before December 27, 
2018. The Department may publish an amended SORN in light of any 
comments received. This new system will be effective December 27, 2018.

ADDRESSES: You may submit comments, identified by docket number DOT-
OST-2018-0151 by any of the following methods:
     Federal e-Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Docket Management Facility, U.S. Department of 
Transportation, 1200 New Jersey Ave. SE, West Building Ground Floor, 
Room W12-140, Washington, DC 20590-0001.
     Hand Delivery or Courier: West Building Ground Floor, Room 
W12-140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday 
through Friday, except Federal Holidays.
     Fax: (202) 493-2251.
    Instructions: You must include the agency name and docket number 
DOT-OST-2018-0151. All comments received will be posted without change 
to http://www.regulations.gov, including any personal information 
provided.
    Privacy Act: Anyone is able to search the electronic form of all 
comments received in any of our dockets by the name of the individual 
submitting the comment (or signing the comment, if submitted on behalf 
of an association, business, labor union, etc.). You may review DOT's 
complete Privacy Act statement in the Federal Register published on 
January 17, 2008 (73 FR 3316-3317).
    Docket: For access to the docket to read background documents or 
comments received, go to http://www.regulations.gov or to the street 
address listed above. Follow the online instructions for accessing the 
docket.

FOR FURTHER INFORMATION CONTACT: For questions, please contact: Claire 
W. Barrett, Departmental Chief Privacy Officer, Privacy Office, 
Department of Transportation, Washington, DC 20590; [email protected]; or 
(202) 527-3284.

SUPPLEMENTARY INFORMATION: 

I. Background

    In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the 
Department of Transportation (DOT)/Office of the Secretary of 
Transportation (OST) proposes to rescind the current system of records 
notices for DOT/RITA-012 and DOT/FHWA-221, and issue a DOT system of 
records titled, ``DOT/ALL-27 Training Programs.''
    The Department of Transportation provides training courses to its 
employees, contractors, and others. The Department wishes to create a 
new system of records for training program registration and 
participation information, including information pertaining to training 
course participants, instructors and course developers, and others 
involved in training course creation, management, and delivery. The 
Department will use this information to monitor and manage registration 
in training courses, track and record participation and completion in 
DOT training courses, schedule courses, assess the effectiveness of 
training, identify training trends and needs, and schedule training 
classes and programs. This system of records excludes records 
associated with training provided by entities other than DOT and 
training records covered by the Office of Personnel Management's 
Government-wide System of Records Notice, OPM/GOVT-1, ``General 
Personnel Records.'' Because DOT-provided training records will be 
covered by this Department-wide notice, individual notices covering 
particular DOT offices are not necessary; therefore, this notice also 
rescinds DOT/RITA-012, ``TSI Online Catalog and Learning Management 
System'' and DOT/FHWA-221, ``National Highway Institute website (NHIW) 
and Course Management and Tracking System (CMTS)''. The records covered 
by DOT/RITA-012 and DOT/FHWA-221 will be managed according to the new 
DOT/ALL-27.
    The routine uses are compatible with the purposes for which the 
information was collected. Individuals whose personally identifiable 
information (PII) is in this system of records have provided it to DOT 
to enable DOT to

[[Page 60961]]

document their participation in the course, ensure that the course 
scheduling and resources are allocated sufficiently to meet participant 
needs, and to share information with supervisors, instructors, and 
other entities as necessary to manage training classes and schedules, 
and verify participation in and completion of the course.
    The information contained within this system of records will be 
collected directly from the individuals who are the subject of the 
record.
    This new system will be included in DOT's inventory of record 
systems.

II. Privacy Act

    The Privacy Act (5 U.S.C. 552a) governs the means by which the 
Federal Government collects, maintains, and uses personally 
identifiable information (PII) in a System of Records. A ``System of 
Records'' is a group of any records under the control of a Federal 
agency from which information about individuals is retrieved by name or 
other personal identifier. The Privacy Act requires each agency to 
publish in the Federal Register a System of Records notice (SORN) 
identifying and describing each System of Records the agency maintains, 
including the purposes for which the agency uses PII in the system, the 
routine uses for which the agency discloses such information outside 
the agency, and how individuals to whom a Privacy Act record pertains 
can exercise their rights under the Privacy Act (e.g., to determine if 
the system contains information about them and to contest inaccurate 
information).
    In accordance with 5 U.S.C. 552a(r), DOT has provided a report of 
this system of records to the Office of Management and Budget and to 
Congress.
SYSTEM NAME AND NUMBER:
Department of Transportation (DOT)/ALL-27, Training Programs

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Records are maintained at the Department of Transportation and in 
component offices of the Department of Transportation in both 
Washington, DC and field offices.

SYSTEM MANAGER(S):
    Requests for training records should be submitted to the component 
office(s) that offers or sponsors the training. Contact information for 
system manager is provided at time of course registration and/or 
participation.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; 23 U.S.C. 504; and 49 U.S.C. 301, 5314, 5315, 20108, 
30182, and 40108.

PURPOSE(S):
    The purpose of this system is to manage, oversee, and document 
training provided to DOT employees, contractors, and others. This 
system will provide DOT with a means to document registration, 
participation, and completion of DOT provided training, document the 
particular training that is provided, identify training trends and 
needs, evaluate course instructors and course quality and context, and 
schedule training classes, programs, and instructors. The DOT also may 
use records from this system to document completion of training 
requirements for other DOT-mission purposes.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former DOT employees, volunteers and contractors; any 
individual who has participated in or assisted with a DOT training 
program, including students and instructors; any other Federal employee 
or private individual, including contractors and others, who has 
participated in or assisted with training programs sponsored or 
operated by the DOT; and other participants in training programs, 
including instructors, course developers, observers, and interpreters.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Categories of records in the system include:
    Individual's name;
    Individual's date of birth;
    Student or other identification number assigned to the individual
    Address;
    Phone number;
    Email address;
    Employer Name, address, and contact information, Occupation/Job 
Title;
    Resume/Qualifications (for course instructors)
    Applications;
    Registration forms;
    Course rosters and sign-in sheets;
    Instructor lists;
    Payment records, including financing, travel and related 
expenditures;
    Grades and student evaluations;
    Course evaluations;
    Examination and testing materials; and
    Other records and reports related to training.

RECORD SOURCE CATEGORIES:
    Records are obtained from DOT employees and other individuals who 
are the subject of such records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside DOT as a 
routine use pursuant to 5 U.S.C. 552a(b)(3).

    System Routine Uses

    (1) To organizations, including other government entities, 
sponsoring or providing remuneration for training;
    (2) To other Federal agencies as needed to create class schedules, 
or determine qualifications for participation in classes as students or 
instructors;
    (3) To educational institutions or training providers as evidence 
of participation or successful completion, as needed to continue 
education;

    Department General Routine Uses

    (4) To the appropriate agency, whether Federal, State, local, or 
foreign, charged with the responsibility of implementing, 
investigating, prosecuting, or enforcing a statute, regulation, rule or 
order, when a record in this system indicates a violation or potential 
violation of law, whether civil, criminal, or regulatory in nature, 
including any records from this system relevant to the implementation, 
investigation, prosecution, or enforcement of the statute, regulation, 
rule, or order that was or may have been violated;
    (5) To a Federal, State, or local agency maintaining civil, 
criminal, or other relevant enforcement information or other pertinent 
information, such as current licenses, if necessary for DOT to obtain 
information relevant to a DOT decision concerning the hiring or 
retention or an employee, the issuance of a security clearance, the 
letting of a contract, or the issuance of a license, grant or other 
benefit;
    (6) To a Federal agency, upon its request, in connection with the 
requesting Federal agency's hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation or 
an employee, the letting of a contract, or the issuance of a license, 
grant, or other benefit by the requesting agency, to the extent that 
the information requested is relevant and necessary to the requesting 
agency's decision on the matter;
    (7) To the Department of Justice, or any other Federal agency 
conducting litigation, when (a) DOT, (b) any DOT employee, in his/her 
official capacity, or in his/her individual capacity if the

[[Page 60962]]

Department of Justice has agreed to represent the employee, or (c) the 
United States or any agency thereof, is a party to litigation or has an 
interest in litigation, and DOT determines that the use of the records 
by the Department of Justice or other Federal agency conducting the 
litigation is relevant and necessary to the litigation; provided, 
however, that DOT determines, in each case, that disclosure of the 
records in the litigation is a use of the information contained in the 
records that is compatible with the purpose for which the records where 
collected;
    (8) To parties in proceedings before any court or adjudicative or 
administrative body before which DOT appears when (a) DOT, (b) any DOT 
employee in his or her official capacity, or in his or her individual 
capacity where DOT has agreed to represent the employee, or (c) the 
United States or any agency thereof is a party to litigation or has an 
interest in the proceeding, and DOT determined that is relevant and 
necessary to the proceeding; provided, however, that DOT determines, in 
each case, that disclosure of the records in the proceeding is a use of 
the information contained in the records that is compatible with the 
purpose for which the records where collected;
    (9) To the National Archives and Records Administration for an 
inspection under 44 U.S.C. 2904 and 2906;
    (10) To another agency or instrumentality of any government 
jurisdiction for use in law enforcement activities, either civil or 
criminal, or to expose fraudulent claims; however, this routine use 
only permits the disclosure of names pursuant to a computer matching 
program that otherwise complies with the requirements of the Privacy 
Act;
    (11) To appropriate agencies, entities, and persons, when (1) DOT 
suspects or has confirmed that the security or confidentiality of 
information in the system of records has been compromised; (2) DOT has 
determined that as a result of the suspected or confirmed compromise 
there is a risk of harm to economic or property interests, identity 
theft or fraud, or harm to the security or integrity of this system or 
other systems or programs (whether maintained by DOT or not) that rely 
on the compromised information; and (3) the disclosure made to such 
agencies, entities, or persons is reasonably necessary to assist in 
connection with DOT's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.;
    (12) To the Office of Government Information Services (OGIS) for 
the purpose of resolving disputes between requesters seeking 
information under the Freedom of Information Act (FOIA) and DOT, or 
OGIS' review of DOT's policies, procedures, and compliance with FOIA;
    (13) To DOT''s contractors and their agents, DOT's experts, 
consultants, and others performing or working on a contract, service, 
cooperative agreement, or other assignment for DOT, when necessary to 
accomplish an agency function related to this system of records.
    (14) To an agency, organization, or individual for the purpose of 
performing an audit or oversight related to this system or records, 
provided that DOT determines the records are necessary and relevant to 
the audit or oversight activity. This routine use does not apply to 
intra-agency sharing authorized under Section (b)(1) of the Privacy 
Act; and
    (15) To a Federal, State, local, tribal, foreign government, or 
multinational agency, either in response to a request or upon DOT's 
initiative, terrorism information (6 U.S.C. 485(a)(5), homeland 
security information (6 U.S.C. 482(f)(1), or law enforcement 
information (Guideline 2, report attached to White House Memorandum, 
``Information Sharing Environment,'' Nov. 22, 2006), when DOT finds 
that disclosure of the record is necessary and relevant to detect, 
prevent, disrupt, preempt, or mitigate the effects of terrorist 
activities against the territory, people, and interests of the United 
States, as contemplated by the Intelligence Reform and Terrorism 
Prevention Act of 2004, Pub. L. 108-456, and Executive Order 13388 
(Oct. 25, 2005).

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records in this system are stored electronically and/or on paper in 
secure facilities. Electronic records may be stored on magnetic disc, 
tape, digital media, and CD-ROM.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records will primarily be retrieved by individual's name, but may 
be retrieved by other identifiers in the system.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are typically destroyed when three years old, or 3 years 
after superseded or obsolete, whichever is appropriate, in accordance 
with National Archives and Records Administration General Records 
Schedule 2.6, Item 010. General Records Schedule 2.6, Item 010, also 
permits agencies to retain these records for a longer period of time, 
when needed for business use.

ADMINITRATION, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records in this system are safeguarded in accordance with 
applicable rules and policies, including all applicable DOT automated 
systems security and access policies. Strict controls have been imposed 
to minimize the risk of compromising the information that is being 
stored. Access to records in this system is limited to those 
individuals who have a need to know the information for the performance 
of their official duties and who have appropriate clearances or 
permissions.

RECORD ACCESS PROCEDURES:
    Individuals seeking notification of and access to any record 
contained in this system of records, or seeking to contest its content, 
may submit a request in writing to the System Manager at the address 
identified in ``System Manager and Address'' above. If an individual 
believes more than one component maintains Privacy Act records 
concerning him or her, the individual may submit the request to the 
Departmental Freedom of Information Act Office, U.S. Department of 
Transportation, Room W94-122, 1200 New Jersey Ave. SE, Washington, DC 
20590, ATTN: FOIA/Privacy Act request.
    When seeking records about yourself from this system of records or 
any other Departmental system of records your request must conform with 
the Privacy Act regulations set forth in 49 CFR part 10. You must sign 
your request, and your signature must either be notarized or submitted 
under 28 U.S.C. 1746, a law that permits statements to be made under 
penalty of perjury as a substitute for notarization. While no specific 
form is required, you may obtain forms for this purpose from the Chief 
Freedom of Information Act Officer, http://www.dot.gov/foia or 
202.366.4542. In addition you should provide the following:
    An explanation of why you believe the Department would have 
information on you;
     Identify which component(s) of the Department you believe 
may have the information about you;
     Specify when you believe the records would have been 
created;
     Provide any other information that will help the FOIA 
staff determine which DOT component agency may have responsive records; 
and

[[Page 60963]]

    If your request is seeking records pertaining to another living 
individual, you must include a statement from that individual 
certifying his/her agreement for you to access his/her records.
    Without this bulleted information the component(s) may not be able 
to conduct an effective search, and your request may be denied due to 
lack of specificity or lack of compliance with applicable regulations.

CONTESTING RECORD PROCEDURES:
    See ``Record Access Procedures'' above.

NOTIFICATION PROCEDURE:
    See ``Record Access Procedures'' above.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

HISTORY:
    Not applicable.

    Issued in Washington, DC on November 21, 2018,
Claire W. Barrett,
Departmental Chief Privacy Officer.
[FR Doc. 2018-25818 Filed 11-26-18; 8:45 am]
 BILLING CODE 4910-9X-P