Privacy Act of 1974; Department of Transportation, Office of the Secretary of Transportation; DOT/ALL-27; Department of Transportation Training Programs, 60960-60963 [2018-25818]
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60960
Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices
(b) Ways to encourage the exchange of
pipeline inspection information and the
development of advanced pipeline
inspection technologies and enhanced
risk analysis;
(c) Opportunities to share data,
including dig verification data between
operators of pipeline facilities and inline inspector vendors to expand
knowledge of the advantages and
disadvantages of the different types of
in-line inspection technology and
methodologies;
(d) Options to create a secure system
that protects proprietary data while
encouraging the exchange of pipeline
inspection information and the
development of advanced pipeline
inspection technologies and enhanced
risk analysis;
(e) Means and best practices for the
protection of safety and securitysensitive information and proprietary
information; and
(f) Regulatory, funding, and legal
barriers to sharing the information
described in paragraphs (a) through (d).
The Secretary will publish the VIS
Working Group’s recommendations on a
publicly available DOT website and in
the docket. The VIS Working Group will
fulfill its purpose once its
recommendations are published online.
PHMSA will publish the agenda on
the PHMSA meeting page at: https://
primis.phmsa.dot.gov/meetings/
MtgHome.mtg?mtg=141, once it is
finalized.
Issued in Washington, DC, on November
20, 2018, under authority delegated in 49
CFR 1.97.
Massoud Tahamtani,
Deputy Associate Administrator for Policy
and Programs.
[FR Doc. 2018–25712 Filed 11–26–18; 8:45 am]
BILLING CODE 4910–60–P
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. DOT–OST–2018–0151]
Privacy Act of 1974; Department of
Transportation, Office of the Secretary
of Transportation; DOT/ALL–27;
Department of Transportation Training
Programs
Office of the Departmental
Chief Information Officer, Office of the
Secretary of Transportation, DOT.
ACTION: Rescindment of Notices and
Notice of a New System of Records.
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AGENCY:
In accordance with the
Privacy Act of 1974, the Department of
Transportation’s Office of the Secretary
of Transportation (DOT/OST) intends to
SUMMARY:
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establish a DOT-wide System of Records
titled, ‘‘DOT/ALL–27, Training
Programs.’’ This system of records will
allow the Department of Transportation,
to include its Operating Administrations
and Secretarial Offices, to collect and
maintain contact, registration, and other
information about Department of
Transportation employees and other
individuals related to participation in
and management of Department of
Transportation training programs. This
system, titled Training Programs, will be
included in the Department of
Transportation’s inventory of record
systems. The Department also intends to
rescind existing Notices for DOT/RITA–
O12, TSI Online Catalog and Learning
Management System’’, and DOT/
FHWA–221, ‘‘National Highway
Institute website (NHIW) and Course
Management Tracking System (CMTS)’’,
as these records will be part of the new
DOT/ALL–27 described in this Notice.
DATES: Written comments should be
submitted on or before December 27,
2018. The Department may publish an
amended SORN in light of any
comments received. This new system
will be effective December 27, 2018.
ADDRESSES: You may submit comments,
identified by docket number DOT–OST–
2018–0151 by any of the following
methods:
• Federal e-Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
• Mail: Docket Management Facility,
U.S. Department of Transportation, 1200
New Jersey Ave. SE, West Building
Ground Floor, Room W12–140,
Washington, DC 20590–0001.
• Hand Delivery or Courier: West
Building Ground Floor, Room W12–140,
1200 New Jersey Ave. SE, between 9
a.m. and 5 p.m. ET, Monday through
Friday, except Federal Holidays.
• Fax: (202) 493–2251.
Instructions: You must include the
agency name and docket number DOT–
OST–2018–0151. All comments
received will be posted without change
to https://www.regulations.gov, including
any personal information provided.
Privacy Act: Anyone is able to search
the electronic form of all comments
received in any of our dockets by the
name of the individual submitting the
comment (or signing the comment, if
submitted on behalf of an association,
business, labor union, etc.). You may
review DOT’s complete Privacy Act
statement in the Federal Register
published on January 17, 2008 (73 FR
3316–3317).
Docket: For access to the docket to
read background documents or
comments received, go to https://
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www.regulations.gov or to the street
address listed above. Follow the online
instructions for accessing the docket.
FOR FURTHER INFORMATION CONTACT: For
questions, please contact: Claire W.
Barrett, Departmental Chief Privacy
Officer, Privacy Office, Department of
Transportation, Washington, DC 20590;
privacy@dot.gov; or (202) 527–3284.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of
1974, 5 U.S.C. 552a, the Department of
Transportation (DOT)/Office of the
Secretary of Transportation (OST)
proposes to rescind the current system
of records notices for DOT/RITA–012
and DOT/FHWA–221, and issue a DOT
system of records titled, ‘‘DOT/ALL–27
Training Programs.’’
The Department of Transportation
provides training courses to its
employees, contractors, and others. The
Department wishes to create a new
system of records for training program
registration and participation
information, including information
pertaining to training course
participants, instructors and course
developers, and others involved in
training course creation, management,
and delivery. The Department will use
this information to monitor and manage
registration in training courses, track
and record participation and completion
in DOT training courses, schedule
courses, assess the effectiveness of
training, identify training trends and
needs, and schedule training classes and
programs. This system of records
excludes records associated with
training provided by entities other than
DOT and training records covered by
the Office of Personnel Management’s
Government-wide System of Records
Notice, OPM/GOVT–1, ‘‘General
Personnel Records.’’ Because DOTprovided training records will be
covered by this Department-wide notice,
individual notices covering particular
DOT offices are not necessary; therefore,
this notice also rescinds DOT/RITA–
012, ‘‘TSI Online Catalog and Learning
Management System’’ and DOT/FHWA–
221, ‘‘National Highway Institute
website (NHIW) and Course
Management and Tracking System
(CMTS)’’. The records covered by DOT/
RITA–012 and DOT/FHWA–221 will be
managed according to the new DOT/
ALL–27.
The routine uses are compatible with
the purposes for which the information
was collected. Individuals whose
personally identifiable information (PII)
is in this system of records have
provided it to DOT to enable DOT to
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document their participation in the
course, ensure that the course
scheduling and resources are allocated
sufficiently to meet participant needs,
and to share information with
supervisors, instructors, and other
entities as necessary to manage training
classes and schedules, and verify
participation in and completion of the
course.
The information contained within this
system of records will be collected
directly from the individuals who are
the subject of the record.
This new system will be included in
DOT’s inventory of record systems.
II. Privacy Act
The Privacy Act (5 U.S.C. 552a)
governs the means by which the Federal
Government collects, maintains, and
uses personally identifiable information
(PII) in a System of Records. A ‘‘System
of Records’’ is a group of any records
under the control of a Federal agency
from which information about
individuals is retrieved by name or
other personal identifier. The Privacy
Act requires each agency to publish in
the Federal Register a System of
Records notice (SORN) identifying and
describing each System of Records the
agency maintains, including the
purposes for which the agency uses PII
in the system, the routine uses for
which the agency discloses such
information outside the agency, and
how individuals to whom a Privacy Act
record pertains can exercise their rights
under the Privacy Act (e.g., to determine
if the system contains information about
them and to contest inaccurate
information).
In accordance with 5 U.S.C. 552a(r),
DOT has provided a report of this
system of records to the Office of
Management and Budget and to
Congress.
SYSTEM NAME AND NUMBER:
Department of Transportation (DOT)/ALL–
27, Training Programs
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
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Records are maintained at the
Department of Transportation and in
component offices of the Department of
Transportation in both Washington, DC
and field offices.
SYSTEM MANAGER(S):
Requests for training records should
be submitted to the component office(s)
that offers or sponsors the training.
Contact information for system manager
is provided at time of course registration
and/or participation.
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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 23 U.S.C. 504; and 49
U.S.C. 301, 5314, 5315, 20108, 30182,
and 40108.
PURPOSE(S):
The purpose of this system is to
manage, oversee, and document training
provided to DOT employees,
contractors, and others. This system will
provide DOT with a means to document
registration, participation, and
completion of DOT provided training,
document the particular training that is
provided, identify training trends and
needs, evaluate course instructors and
course quality and context, and
schedule training classes, programs, and
instructors. The DOT also may use
records from this system to document
completion of training requirements for
other DOT-mission purposes.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and former DOT employees,
volunteers and contractors; any
individual who has participated in or
assisted with a DOT training program,
including students and instructors; any
other Federal employee or private
individual, including contractors and
others, who has participated in or
assisted with training programs
sponsored or operated by the DOT; and
other participants in training programs,
including instructors, course
developers, observers, and interpreters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of records in the system
include:
Individual’s name;
Individual’s date of birth;
Student or other identification
number assigned to the individual
Address;
Phone number;
Email address;
Employer Name, address, and contact
information, Occupation/Job Title;
Resume/Qualifications (for course
instructors)
Applications;
Registration forms;
Course rosters and sign-in sheets;
Instructor lists;
Payment records, including financing,
travel and related expenditures;
Grades and student evaluations;
Course evaluations;
Examination and testing materials;
and
Other records and reports related to
training.
RECORD SOURCE CATEGORIES:
Records are obtained from DOT
employees and other individuals who
are the subject of such records.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside DOT as a routine use
pursuant to 5 U.S.C. 552a(b)(3).
System Routine Uses
(1) To organizations, including other
government entities, sponsoring or
providing remuneration for training;
(2) To other Federal agencies as
needed to create class schedules, or
determine qualifications for
participation in classes as students or
instructors;
(3) To educational institutions or
training providers as evidence of
participation or successful completion,
as needed to continue education;
Department General Routine Uses
(4) To the appropriate agency,
whether Federal, State, local, or foreign,
charged with the responsibility of
implementing, investigating,
prosecuting, or enforcing a statute,
regulation, rule or order, when a record
in this system indicates a violation or
potential violation of law, whether civil,
criminal, or regulatory in nature,
including any records from this system
relevant to the implementation,
investigation, prosecution, or
enforcement of the statute, regulation,
rule, or order that was or may have been
violated;
(5) To a Federal, State, or local agency
maintaining civil, criminal, or other
relevant enforcement information or
other pertinent information, such as
current licenses, if necessary for DOT to
obtain information relevant to a DOT
decision concerning the hiring or
retention or an employee, the issuance
of a security clearance, the letting of a
contract, or the issuance of a license,
grant or other benefit;
(6) To a Federal agency, upon its
request, in connection with the
requesting Federal agency’s hiring or
retention of an employee, the issuance
of a security clearance, the reporting of
an investigation or an employee, the
letting of a contract, or the issuance of
a license, grant, or other benefit by the
requesting agency, to the extent that the
information requested is relevant and
necessary to the requesting agency’s
decision on the matter;
(7) To the Department of Justice, or
any other Federal agency conducting
litigation, when (a) DOT, (b) any DOT
employee, in his/her official capacity, or
in his/her individual capacity if the
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Department of Justice has agreed to
represent the employee, or (c) the
United States or any agency thereof, is
a party to litigation or has an interest in
litigation, and DOT determines that the
use of the records by the Department of
Justice or other Federal agency
conducting the litigation is relevant and
necessary to the litigation; provided,
however, that DOT determines, in each
case, that disclosure of the records in
the litigation is a use of the information
contained in the records that is
compatible with the purpose for which
the records where collected;
(8) To parties in proceedings before
any court or adjudicative or
administrative body before which DOT
appears when (a) DOT, (b) any DOT
employee in his or her official capacity,
or in his or her individual capacity
where DOT has agreed to represent the
employee, or (c) the United States or
any agency thereof is a party to
litigation or has an interest in the
proceeding, and DOT determined that is
relevant and necessary to the
proceeding; provided, however, that
DOT determines, in each case, that
disclosure of the records in the
proceeding is a use of the information
contained in the records that is
compatible with the purpose for which
the records where collected;
(9) To the National Archives and
Records Administration for an
inspection under 44 U.S.C. 2904 and
2906;
(10) To another agency or
instrumentality of any government
jurisdiction for use in law enforcement
activities, either civil or criminal, or to
expose fraudulent claims; however, this
routine use only permits the disclosure
of names pursuant to a computer
matching program that otherwise
complies with the requirements of the
Privacy Act;
(11) To appropriate agencies, entities,
and persons, when (1) DOT suspects or
has confirmed that the security or
confidentiality of information in the
system of records has been
compromised; (2) DOT has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by DOT or not) that rely on
the compromised information; and (3)
the disclosure made to such agencies,
entities, or persons is reasonably
necessary to assist in connection with
DOT’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.;
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(12) To the Office of Government
Information Services (OGIS) for the
purpose of resolving disputes between
requesters seeking information under
the Freedom of Information Act (FOIA)
and DOT, or OGIS’ review of DOT’s
policies, procedures, and compliance
with FOIA;
(13) To DOT’’s contractors and their
agents, DOT’s experts, consultants, and
others performing or working on a
contract, service, cooperative agreement,
or other assignment for DOT, when
necessary to accomplish an agency
function related to this system of
records.
(14) To an agency, organization, or
individual for the purpose of performing
an audit or oversight related to this
system or records, provided that DOT
determines the records are necessary
and relevant to the audit or oversight
activity. This routine use does not apply
to intra-agency sharing authorized
under Section (b)(1) of the Privacy Act;
and
(15) To a Federal, State, local, tribal,
foreign government, or multinational
agency, either in response to a request
or upon DOT’s initiative, terrorism
information (6 U.S.C. 485(a)(5),
homeland security information (6 U.S.C.
482(f)(1), or law enforcement
information (Guideline 2, report
attached to White House Memorandum,
‘‘Information Sharing Environment,’’
Nov. 22, 2006), when DOT finds that
disclosure of the record is necessary and
relevant to detect, prevent, disrupt,
preempt, or mitigate the effects of
terrorist activities against the territory,
people, and interests of the United
States, as contemplated by the
Intelligence Reform and Terrorism
Prevention Act of 2004, Pub. L. 108–
456, and Executive Order 13388 (Oct.
25, 2005).
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records in this system are stored
electronically and/or on paper in secure
facilities. Electronic records may be
stored on magnetic disc, tape, digital
media, and CD–ROM.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Records will primarily be retrieved by
individual’s name, but may be retrieved
by other identifiers in the system.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are typically destroyed when
three years old, or 3 years after
superseded or obsolete, whichever is
appropriate, in accordance with
National Archives and Records
Administration General Records
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Schedule 2.6, Item 010. General Records
Schedule 2.6, Item 010, also permits
agencies to retain these records for a
longer period of time, when needed for
business use.
ADMINITRATION, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Records in this system are
safeguarded in accordance with
applicable rules and policies, including
all applicable DOT automated systems
security and access policies. Strict
controls have been imposed to minimize
the risk of compromising the
information that is being stored. Access
to records in this system is limited to
those individuals who have a need to
know the information for the
performance of their official duties and
who have appropriate clearances or
permissions.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of
and access to any record contained in
this system of records, or seeking to
contest its content, may submit a
request in writing to the System
Manager at the address identified in
‘‘System Manager and Address’’ above.
If an individual believes more than one
component maintains Privacy Act
records concerning him or her, the
individual may submit the request to
the Departmental Freedom of
Information Act Office, U.S. Department
of Transportation, Room W94–122, 1200
New Jersey Ave. SE, Washington, DC
20590, ATTN: FOIA/Privacy Act
request.
When seeking records about yourself
from this system of records or any other
Departmental system of records your
request must conform with the Privacy
Act regulations set forth in 49 CFR part
10. You must sign your request, and
your signature must either be notarized
or submitted under 28 U.S.C. 1746, a
law that permits statements to be made
under penalty of perjury as a substitute
for notarization. While no specific form
is required, you may obtain forms for
this purpose from the Chief Freedom of
Information Act Officer, https://
www.dot.gov/foia or 202.366.4542. In
addition you should provide the
following:
An explanation of why you believe
the Department would have information
on you;
• Identify which component(s) of the
Department you believe may have the
information about you;
• Specify when you believe the
records would have been created;
• Provide any other information that
will help the FOIA staff determine
which DOT component agency may
have responsive records; and
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Federal Register / Vol. 83, No. 228 / Tuesday, November 27, 2018 / Notices
If your request is seeking records
pertaining to another living individual,
you must include a statement from that
individual certifying his/her agreement
for you to access his/her records.
Without this bulleted information the
component(s) may not be able to
conduct an effective search, and your
request may be denied due to lack of
specificity or lack of compliance with
applicable regulations.
CONTESTING RECORD PROCEDURES:
See ‘‘Record Access Procedures’’
above.
NOTIFICATION PROCEDURE:
See ‘‘Record Access Procedures’’
above.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
HISTORY:
Not applicable.
Issued in Washington, DC on November 21,
2018,
Claire W. Barrett,
Departmental Chief Privacy Officer.
[FR Doc. 2018–25818 Filed 11–26–18; 8:45 am]
BILLING CODE 4910–9X–P
DEPARTMENT OF THE TREASURY
Alcohol and Tobacco Tax and Trade
Bureau
[Docket No. TTB–2018–0001]
Proposed Information Collections;
Comment Request (No. 72)
Alcohol and Tobacco Tax and
Trade Bureau (TTB); Treasury.
ACTION: Notice and request for
comments.
AGENCY:
As part of our continuing
effort to reduce paperwork and
respondent burden, and as required by
the Paperwork Reduction Act of 1995,
we invite comments on the proposed or
continuing information collections
listed below in this notice.
DATES: We must receive your written
comments on or before January 28,
2019.
SUMMARY:
As described below, you
may send comments on the information
collections listed in this document
using the ‘‘Regulations.gov’’ online
comment form for this document, or you
may send written comments via U.S.
mail or hand delivery. TTB no longer
accepts public comments via email or
fax.
• https://www.regulations.gov: Use the
comment form for this document posted
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17:45 Nov 26, 2018
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within Docket No. TTB–2018–0001 on
‘‘Regulations.gov,’’ the Federal erulemaking portal, to submit comments
via the internet;
• U.S. Mail: Michael Hoover,
Regulations and Rulings Division,
Alcohol and Tobacco Tax and Trade
Bureau, 1310 G Street NW, Box 12,
Washington, DC 20005.
• Hand Delivery/Courier in Lieu of
Mail: Michael Hoover, Alcohol and
Tobacco Tax and Trade Bureau, 1310 G
Street NW, Suite 400, Washington, DC
20005.
Please submit separate comments for
each specific information collection
listed in this document. You must
reference the information collection’s
title, form or recordkeeping requirement
number, and OMB number (if any) in
your comment.
You may view copies of this
document, the information collections
listed in it and any associated
instructions, and all comments received
in response to this document within
Docket No. TTB–2018–0001 at https://
www.regulations.gov. A link to that
docket is posted on the TTB website at
https://www.ttb.gov/forms/comment-onform.shtml. You may also obtain paper
copies of this document, the
information collections described in it
and any associated instructions, and any
comments received in response to this
document by contacting Michael Hoover
at the addresses or telephone number
shown below.
FOR FURTHER INFORMATION CONTACT:
Michael Hoover, Alcohol and Tobacco
Tax and Trade Bureau, 1310 G Street
NW, Box 12, Washington, DC 20005;
telephone 202–453–1039, ext. 135; or
email informationcollections@ttb.gov
(please do not submit comments on this
notice to this email address).
SUPPLEMENTARY INFORMATION:
Request for Comments
The Department of the Treasury and
its Alcohol and Tobacco Tax and Trade
Bureau (TTB), as part of their
continuing effort to reduce paperwork
and respondent burden, invite the
general public and other Federal
agencies to comment on the proposed or
continuing information collections
listed below in this notice, as required
by the Paperwork Reduction Act of 1995
(44 U.S.C. 3501 et seq.).
Comments submitted in response to
this notice will be included or
summarized in our request for Office of
Management and Budget (OMB)
approval of the relevant information
collection. All comments are part of the
public record and subject to disclosure.
Please do not include any confidential
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60963
or inappropriate material in your
comments.
We invite comments on: (a) Whether
this information collection is necessary
for the proper performance of the
agency’s functions, including whether
the information has practical utility; (b)
the accuracy of the agency’s estimate of
the information collection’s burden; (c)
ways to enhance the quality, utility, and
clarity of the information collected; (d)
ways to minimize the information
collection’s burden on respondents,
including through the use of automated
collection techniques or other forms of
information technology; and (e)
estimates of capital or start-up costs and
costs of operation, maintenance, and
purchase of services to provide the
requested information.
Information Collections Open for
Comment
Currently, we are seeking comments
on the following forms, recordkeeping
requirements, or questionnaires:
Title: Authorization to Furnish
Financial Information and Certificate of
Compliance.
OMB Number: 1513–0004.
TTB Form Number: TTB F 5030.6.
Abstract: The TTB regulations require
applicants for alcohol and tobacco
permits to provide certain information
regarding the funds used to finance the
proposed business. The Right to
Financial Privacy Act of 1978 (the Act;
12 U.S.C. 3401 et seq.) limits
government access to records held by
financial institutions, provides for
certain procedures to gain access to
such information, and requires that
government agencies certify to a
financial institution that the agency has
complied with the Act’s provisions. To
comply with the Act’s requirements,
TTB uses TTB F 5030.6 as both a
customer’s authorization to their
financial institution allowing it to
disclose their financial information to
TTB and as the required certification by
TTB to the financial institution that TTB
has complied with the Act’s provisions.
Current Actions: This information
collection and its estimated burden
remain unchanged.
Type of Review: Extension of a
currently approved collection.
Affected Public: Businesses and other
for-profits; Individuals or households.
Estimated Number of Annual
Respondents: 240.
Frequency of Response: On occasion.
Estimated Number of Annual
Responses: 240.
Estimated Per-response Burden: 15
minutes.
Estimated Total Annual Burden
Hours: 60 hours.
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]]>Agencies
[Federal Register Volume 83, Number 228 (Tuesday, November 27, 2018)]
[Notices]
[Pages 60960-60963]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-25818]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Office of the Secretary
[Docket No. DOT-OST-2018-0151]
Privacy Act of 1974; Department of Transportation, Office of the
Secretary of Transportation; DOT/ALL-27; Department of Transportation
Training Programs
AGENCY: Office of the Departmental Chief Information Officer, Office of
the Secretary of Transportation, DOT.
ACTION: Rescindment of Notices and Notice of a New System of Records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, the Department of
Transportation's Office of the Secretary of Transportation (DOT/OST)
intends to establish a DOT-wide System of Records titled, ``DOT/ALL-27,
Training Programs.'' This system of records will allow the Department
of Transportation, to include its Operating Administrations and
Secretarial Offices, to collect and maintain contact, registration, and
other information about Department of Transportation employees and
other individuals related to participation in and management of
Department of Transportation training programs. This system, titled
Training Programs, will be included in the Department of
Transportation's inventory of record systems. The Department also
intends to rescind existing Notices for DOT/RITA-O12, TSI Online
Catalog and Learning Management System'', and DOT/FHWA-221, ``National
Highway Institute website (NHIW) and Course Management Tracking System
(CMTS)'', as these records will be part of the new DOT/ALL-27 described
in this Notice.
DATES: Written comments should be submitted on or before December 27,
2018. The Department may publish an amended SORN in light of any
comments received. This new system will be effective December 27, 2018.
ADDRESSES: You may submit comments, identified by docket number DOT-
OST-2018-0151 by any of the following methods:
Federal e-Rulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments.
Mail: Docket Management Facility, U.S. Department of
Transportation, 1200 New Jersey Ave. SE, West Building Ground Floor,
Room W12-140, Washington, DC 20590-0001.
Hand Delivery or Courier: West Building Ground Floor, Room
W12-140, 1200 New Jersey Ave. SE, between 9 a.m. and 5 p.m. ET, Monday
through Friday, except Federal Holidays.
Fax: (202) 493-2251.
Instructions: You must include the agency name and docket number
DOT-OST-2018-0151. All comments received will be posted without change
to https://www.regulations.gov, including any personal information
provided.
Privacy Act: Anyone is able to search the electronic form of all
comments received in any of our dockets by the name of the individual
submitting the comment (or signing the comment, if submitted on behalf
of an association, business, labor union, etc.). You may review DOT's
complete Privacy Act statement in the Federal Register published on
January 17, 2008 (73 FR 3316-3317).
Docket: For access to the docket to read background documents or
comments received, go to https://www.regulations.gov or to the street
address listed above. Follow the online instructions for accessing the
docket.
FOR FURTHER INFORMATION CONTACT: For questions, please contact: Claire
W. Barrett, Departmental Chief Privacy Officer, Privacy Office,
Department of Transportation, Washington, DC 20590; [email protected]; or
(202) 527-3284.
SUPPLEMENTARY INFORMATION:
I. Background
In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, the
Department of Transportation (DOT)/Office of the Secretary of
Transportation (OST) proposes to rescind the current system of records
notices for DOT/RITA-012 and DOT/FHWA-221, and issue a DOT system of
records titled, ``DOT/ALL-27 Training Programs.''
The Department of Transportation provides training courses to its
employees, contractors, and others. The Department wishes to create a
new system of records for training program registration and
participation information, including information pertaining to training
course participants, instructors and course developers, and others
involved in training course creation, management, and delivery. The
Department will use this information to monitor and manage registration
in training courses, track and record participation and completion in
DOT training courses, schedule courses, assess the effectiveness of
training, identify training trends and needs, and schedule training
classes and programs. This system of records excludes records
associated with training provided by entities other than DOT and
training records covered by the Office of Personnel Management's
Government-wide System of Records Notice, OPM/GOVT-1, ``General
Personnel Records.'' Because DOT-provided training records will be
covered by this Department-wide notice, individual notices covering
particular DOT offices are not necessary; therefore, this notice also
rescinds DOT/RITA-012, ``TSI Online Catalog and Learning Management
System'' and DOT/FHWA-221, ``National Highway Institute website (NHIW)
and Course Management and Tracking System (CMTS)''. The records covered
by DOT/RITA-012 and DOT/FHWA-221 will be managed according to the new
DOT/ALL-27.
The routine uses are compatible with the purposes for which the
information was collected. Individuals whose personally identifiable
information (PII) is in this system of records have provided it to DOT
to enable DOT to
[[Page 60961]]
document their participation in the course, ensure that the course
scheduling and resources are allocated sufficiently to meet participant
needs, and to share information with supervisors, instructors, and
other entities as necessary to manage training classes and schedules,
and verify participation in and completion of the course.
The information contained within this system of records will be
collected directly from the individuals who are the subject of the
record.
This new system will be included in DOT's inventory of record
systems.
II. Privacy Act
The Privacy Act (5 U.S.C. 552a) governs the means by which the
Federal Government collects, maintains, and uses personally
identifiable information (PII) in a System of Records. A ``System of
Records'' is a group of any records under the control of a Federal
agency from which information about individuals is retrieved by name or
other personal identifier. The Privacy Act requires each agency to
publish in the Federal Register a System of Records notice (SORN)
identifying and describing each System of Records the agency maintains,
including the purposes for which the agency uses PII in the system, the
routine uses for which the agency discloses such information outside
the agency, and how individuals to whom a Privacy Act record pertains
can exercise their rights under the Privacy Act (e.g., to determine if
the system contains information about them and to contest inaccurate
information).
In accordance with 5 U.S.C. 552a(r), DOT has provided a report of
this system of records to the Office of Management and Budget and to
Congress.
SYSTEM NAME AND NUMBER:
Department of Transportation (DOT)/ALL-27, Training Programs
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Records are maintained at the Department of Transportation and in
component offices of the Department of Transportation in both
Washington, DC and field offices.
SYSTEM MANAGER(S):
Requests for training records should be submitted to the component
office(s) that offers or sponsors the training. Contact information for
system manager is provided at time of course registration and/or
participation.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; 23 U.S.C. 504; and 49 U.S.C. 301, 5314, 5315, 20108,
30182, and 40108.
PURPOSE(S):
The purpose of this system is to manage, oversee, and document
training provided to DOT employees, contractors, and others. This
system will provide DOT with a means to document registration,
participation, and completion of DOT provided training, document the
particular training that is provided, identify training trends and
needs, evaluate course instructors and course quality and context, and
schedule training classes, programs, and instructors. The DOT also may
use records from this system to document completion of training
requirements for other DOT-mission purposes.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and former DOT employees, volunteers and contractors; any
individual who has participated in or assisted with a DOT training
program, including students and instructors; any other Federal employee
or private individual, including contractors and others, who has
participated in or assisted with training programs sponsored or
operated by the DOT; and other participants in training programs,
including instructors, course developers, observers, and interpreters.
CATEGORIES OF RECORDS IN THE SYSTEM:
Categories of records in the system include:
Individual's name;
Individual's date of birth;
Student or other identification number assigned to the individual
Address;
Phone number;
Email address;
Employer Name, address, and contact information, Occupation/Job
Title;
Resume/Qualifications (for course instructors)
Applications;
Registration forms;
Course rosters and sign-in sheets;
Instructor lists;
Payment records, including financing, travel and related
expenditures;
Grades and student evaluations;
Course evaluations;
Examination and testing materials; and
Other records and reports related to training.
RECORD SOURCE CATEGORIES:
Records are obtained from DOT employees and other individuals who
are the subject of such records.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside DOT as a
routine use pursuant to 5 U.S.C. 552a(b)(3).
System Routine Uses
(1) To organizations, including other government entities,
sponsoring or providing remuneration for training;
(2) To other Federal agencies as needed to create class schedules,
or determine qualifications for participation in classes as students or
instructors;
(3) To educational institutions or training providers as evidence
of participation or successful completion, as needed to continue
education;
Department General Routine Uses
(4) To the appropriate agency, whether Federal, State, local, or
foreign, charged with the responsibility of implementing,
investigating, prosecuting, or enforcing a statute, regulation, rule or
order, when a record in this system indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature,
including any records from this system relevant to the implementation,
investigation, prosecution, or enforcement of the statute, regulation,
rule, or order that was or may have been violated;
(5) To a Federal, State, or local agency maintaining civil,
criminal, or other relevant enforcement information or other pertinent
information, such as current licenses, if necessary for DOT to obtain
information relevant to a DOT decision concerning the hiring or
retention or an employee, the issuance of a security clearance, the
letting of a contract, or the issuance of a license, grant or other
benefit;
(6) To a Federal agency, upon its request, in connection with the
requesting Federal agency's hiring or retention of an employee, the
issuance of a security clearance, the reporting of an investigation or
an employee, the letting of a contract, or the issuance of a license,
grant, or other benefit by the requesting agency, to the extent that
the information requested is relevant and necessary to the requesting
agency's decision on the matter;
(7) To the Department of Justice, or any other Federal agency
conducting litigation, when (a) DOT, (b) any DOT employee, in his/her
official capacity, or in his/her individual capacity if the
[[Page 60962]]
Department of Justice has agreed to represent the employee, or (c) the
United States or any agency thereof, is a party to litigation or has an
interest in litigation, and DOT determines that the use of the records
by the Department of Justice or other Federal agency conducting the
litigation is relevant and necessary to the litigation; provided,
however, that DOT determines, in each case, that disclosure of the
records in the litigation is a use of the information contained in the
records that is compatible with the purpose for which the records where
collected;
(8) To parties in proceedings before any court or adjudicative or
administrative body before which DOT appears when (a) DOT, (b) any DOT
employee in his or her official capacity, or in his or her individual
capacity where DOT has agreed to represent the employee, or (c) the
United States or any agency thereof is a party to litigation or has an
interest in the proceeding, and DOT determined that is relevant and
necessary to the proceeding; provided, however, that DOT determines, in
each case, that disclosure of the records in the proceeding is a use of
the information contained in the records that is compatible with the
purpose for which the records where collected;
(9) To the National Archives and Records Administration for an
inspection under 44 U.S.C. 2904 and 2906;
(10) To another agency or instrumentality of any government
jurisdiction for use in law enforcement activities, either civil or
criminal, or to expose fraudulent claims; however, this routine use
only permits the disclosure of names pursuant to a computer matching
program that otherwise complies with the requirements of the Privacy
Act;
(11) To appropriate agencies, entities, and persons, when (1) DOT
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; (2) DOT has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identity
theft or fraud, or harm to the security or integrity of this system or
other systems or programs (whether maintained by DOT or not) that rely
on the compromised information; and (3) the disclosure made to such
agencies, entities, or persons is reasonably necessary to assist in
connection with DOT's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.;
(12) To the Office of Government Information Services (OGIS) for
the purpose of resolving disputes between requesters seeking
information under the Freedom of Information Act (FOIA) and DOT, or
OGIS' review of DOT's policies, procedures, and compliance with FOIA;
(13) To DOT''s contractors and their agents, DOT's experts,
consultants, and others performing or working on a contract, service,
cooperative agreement, or other assignment for DOT, when necessary to
accomplish an agency function related to this system of records.
(14) To an agency, organization, or individual for the purpose of
performing an audit or oversight related to this system or records,
provided that DOT determines the records are necessary and relevant to
the audit or oversight activity. This routine use does not apply to
intra-agency sharing authorized under Section (b)(1) of the Privacy
Act; and
(15) To a Federal, State, local, tribal, foreign government, or
multinational agency, either in response to a request or upon DOT's
initiative, terrorism information (6 U.S.C. 485(a)(5), homeland
security information (6 U.S.C. 482(f)(1), or law enforcement
information (Guideline 2, report attached to White House Memorandum,
``Information Sharing Environment,'' Nov. 22, 2006), when DOT finds
that disclosure of the record is necessary and relevant to detect,
prevent, disrupt, preempt, or mitigate the effects of terrorist
activities against the territory, people, and interests of the United
States, as contemplated by the Intelligence Reform and Terrorism
Prevention Act of 2004, Pub. L. 108-456, and Executive Order 13388
(Oct. 25, 2005).
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records in this system are stored electronically and/or on paper in
secure facilities. Electronic records may be stored on magnetic disc,
tape, digital media, and CD-ROM.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Records will primarily be retrieved by individual's name, but may
be retrieved by other identifiers in the system.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are typically destroyed when three years old, or 3 years
after superseded or obsolete, whichever is appropriate, in accordance
with National Archives and Records Administration General Records
Schedule 2.6, Item 010. General Records Schedule 2.6, Item 010, also
permits agencies to retain these records for a longer period of time,
when needed for business use.
ADMINITRATION, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Records in this system are safeguarded in accordance with
applicable rules and policies, including all applicable DOT automated
systems security and access policies. Strict controls have been imposed
to minimize the risk of compromising the information that is being
stored. Access to records in this system is limited to those
individuals who have a need to know the information for the performance
of their official duties and who have appropriate clearances or
permissions.
RECORD ACCESS PROCEDURES:
Individuals seeking notification of and access to any record
contained in this system of records, or seeking to contest its content,
may submit a request in writing to the System Manager at the address
identified in ``System Manager and Address'' above. If an individual
believes more than one component maintains Privacy Act records
concerning him or her, the individual may submit the request to the
Departmental Freedom of Information Act Office, U.S. Department of
Transportation, Room W94-122, 1200 New Jersey Ave. SE, Washington, DC
20590, ATTN: FOIA/Privacy Act request.
When seeking records about yourself from this system of records or
any other Departmental system of records your request must conform with
the Privacy Act regulations set forth in 49 CFR part 10. You must sign
your request, and your signature must either be notarized or submitted
under 28 U.S.C. 1746, a law that permits statements to be made under
penalty of perjury as a substitute for notarization. While no specific
form is required, you may obtain forms for this purpose from the Chief
Freedom of Information Act Officer, https://www.dot.gov/foia or
202.366.4542. In addition you should provide the following:
An explanation of why you believe the Department would have
information on you;
Identify which component(s) of the Department you believe
may have the information about you;
Specify when you believe the records would have been
created;
Provide any other information that will help the FOIA
staff determine which DOT component agency may have responsive records;
and
[[Page 60963]]
If your request is seeking records pertaining to another living
individual, you must include a statement from that individual
certifying his/her agreement for you to access his/her records.
Without this bulleted information the component(s) may not be able
to conduct an effective search, and your request may be denied due to
lack of specificity or lack of compliance with applicable regulations.
CONTESTING RECORD PROCEDURES:
See ``Record Access Procedures'' above.
NOTIFICATION PROCEDURE:
See ``Record Access Procedures'' above.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
HISTORY:
Not applicable.
Issued in Washington, DC on November 21, 2018,
Claire W. Barrett,
Departmental Chief Privacy Officer.
[FR Doc. 2018-25818 Filed 11-26-18; 8:45 am]
BILLING CODE 4910-9X-P
