Privacy Act of 1974; System of Records, 50432-50433 [2018-21689]
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50432
Federal Register / Vol. 83, No. 194 / Friday, October 5, 2018 / Notices
Liaison Office Records’’. In accordance
with the Privacy Act of 1974, the
Non-Profit Organizations without
Department of State proposes to
Credit Available Elsewhere .......
2.500 consolidate two record systems: Family
Liaison Office Centralized Data Bank of
The number assigned to this disaster
Family Member Skills and Direct
for economic injury is 157000
Communication Network Records,
The States which received an EIDL
State-50 (previously published at 43 FR
Declaration # are Oregon, California.
45958) and Skills Catalogue Records,
(Catalog of Federal Domestic Assistance
State-49 (previously published at 43 FR
Number 59008)
45957). These two systems are being
merged because the records are very
Dated: September 27, 2018.
similar.
Linda E. McMahon,
Percent
Administrator.
SYSTEM NAME AND NUMBER
[FR Doc. 2018–21687 Filed 10–4–18; 8:45 am]
Family Liaison Office Records, State50.
BILLING CODE 8025–01–P
SECURITY CLASSIFICATION:
DEPARTMENT OF STATE
Unclassified.
[Public Notice: 10578]
SYSTEM LOCATION:
RECORD SOURCE CATEGORIES:
Privacy Act of 1974; System of
Records
Department of State, 2201 C Street
NW, Washington, DC 20520.
Department of State.
ACTION: Notice of a Modified System of
Records.
SYSTEM MANAGER(S):
These records contain information
that is primarily obtained from the
individual who is the subject of the
records or their U.S. direct-hire
employee sponsor.
AGENCY:
Family Liaison Office Records
are used to manage the Family Liaison
Office’s programs and to provide
services to its clients in each of its major
areas of interest: Family Member
Employment, Naturalization, Education
and Youth, Unaccompanied Tours,
Community Liaison Office Program and
Support Services.
DATES: In accordance with 5 U.S.C.
552a(e)(4) and (11), this system of
records notice is effective upon
publication, with the exception of the
routine uses that are subject to a 30-day
period during which interested persons
may submit comments to the
Department. Please submit any
comments by November 5, 2018.
ADDRESSES: Questions can be submitted
by mail or email. If mail, please write to:
U. S. Department of State; Office of
Global Information Systems, Privacy
Staff; A/GIS/PRV; SA–2, Suite 8100;
Washington, DC 20522–0208. If email,
please address the email to the Privacy
Division Chief, Christina Jones-Mims, at
Privacy@state.gov. Please write ‘‘Family
Liaison Office Records, State-50’’ on the
envelope or the subject line of your
email.
SUMMARY:
FOR FURTHER INFORMATION CONTACT:
daltland on DSKBBV9HB2PROD with NOTICES
number, affiliate agency, current or
future post, dates of arrival and
departure from post, date of birth, career
field, social media identifications,
gender, age, phone number,
employment status, current and/or
future post, college transcripts and
foreign education credentials, copy of
passport, copy of naturalization
certificate (if applicable), relationship to
U.S. direct-hire employee, job title and
position number, security clearance
level, GS/FS level, employment and
training history, work experience,
country of birth, citizenship GS/FS
rating code, work preference code,
current mailing address, location code
of assignment, and other biographic data
including educational background,
language skills, transfer eligibility date.
Christina Jones-Mims, Privacy Division
Chief; Office of Global Information
Services, A/GIS; Department of State,
SA–2; 515 22nd Street NW, Washington,
DC 20522–8100, or at Privacy@state.gov.
SUPPLEMENTARY INFORMATION: The
Department of State proposes that the
system name be changed to ‘‘Family
VerDate Sep<11>2014
17:11 Oct 04, 2018
Jkt 247001
Director, Family Liaison Office, and
Chief, Personnel Management,
Operating Systems Division,
Department of State, 2201 C Street NW,
Washington, DC 20520.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C 4026(b).
PURPOSE(S) OF THE SYSTEM:
The information in the system is used
to manage the Family Liaison Office’s
programs and to provide services to its
clients in each of its major areas of
interest: Family Member Employment,
Naturalization, Education and Youth,
Unaccompanied Tours, Community
Liaison Office program and Support
Services.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Current and past participants of
Family Liaison Office (FLO) programs
and individuals who have requested to
receive information from FLO
including: (1) U.S. direct-hire
employees from all U.S. foreign affairs
agencies; (2) Eligible family members
and members of households from all
U.S. foreign affairs agencies; (3)
Community Liaison Office Coordinators
at post; (4) friends and family of
employees assigned to an
unaccompanied post; (5) children of
employees assigned to an
unaccompanied post through the
Children’s Medal Program. The term
‘‘individual’’ is defined by 5 U.S.C.
552a(a)(2).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, email address, social security
number, employee identification
PO 00000
Frm 00102
Fmt 4703
Sfmt 4703
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
The information contained in these
records may be disclosed:
(a) To other government agencies,
multinational corporations,
international organizations, business
firms, foundations, foreign governments
and other entities and persons with
employment opportunities for family
members or who may be interested in
hiring family members to perform a task
commensurate with their work
experience or to utilize their services in
performing voluntary work.
(b) To appropriate agencies, entities,
and persons when (1) the Department of
State suspects or has confirmed that
there has been a breach of the system of
records; (2) the Department of State has
determined that as a result of the
suspected or confirmed breach there is
a risk of harm to individuals, the
Department of State (including its
information systems, programs, and
operations), the Federal Government, or
national security; and (3) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Department of
State efforts to respond to the suspected
or confirmed breach or to prevent,
minimize, or remedy such harm.
(c) To another Federal agency or
Federal entity, when the Department of
State determines that information from
this system of records is reasonably
necessary to assist the recipient agency
or entity in (1) responding to a
suspected or confirmed breach or (2)
E:\FR\FM\05OCN1.SGM
05OCN1
Federal Register / Vol. 83, No. 194 / Friday, October 5, 2018 / Notices
preventing, minimizing, or remedying
the risk of harm to individuals, the
recipient agency or entity (including its
information systems, programs, and
operations), the Federal Government, or
national security, resulting from a
suspected or confirmed breach.
The Department of State periodically
publishes in the Federal Register its
standard routine uses which apply to all
of its Privacy Act systems of records.
These notices appear in the form of a
Prefatory Statement (published in
Volume 73, Number 136, Public Notice
6290, on July 15, 2008). All these
standard routine uses apply to Family
Liaison Office Records, State-50.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Records are stored both in hard copy
and on electronic media. A description
of standard Department of State policies
concerning storage of electronic records
is found here https://fam.state.gov/
FAM/05FAM/05FAM0440.html. All
hard copies of records containing
personal information are maintained in
secured file cabinets in restricted areas,
access to which is limited to authorized
personnel only.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
By individual name of the family
member, name of the U.S. direct-hire
employee sponsor, his/her agency and
current post.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
daltland on DSKBBV9HB2PROD with NOTICES
Records are retired or destroyed in
accordance with published Department
of State Disposition Schedules as
approved by the National Archives and
Records Administration (NARA) and
outlined here https://foia.state.gov/
Learn/RecordsDisposition.aspx. More
specific information may be obtained by
writing to the Director, Office of
Information Programs and Services,
A/GIS/IPS; SA–2, Department of State;
515 22nd Street NW, Washington, DC
20522–8100.
requirements, including the rules of
behavior for handling PII and the
potential consequences if it is handled
improperly.
Access to the Department of State, its
annexes and posts abroad is controlled
by security guards and admission is
limited to those individuals possessing
a valid identification card or individuals
under proper escort. All paper records
containing personal information are
maintained in secured file cabinets in
restricted areas, access to which is
limited to authorized personnel only.
Access to computerized files is
password-protected and under the
direct supervision of the system
manager. The system manager has the
capability of printing audit trails of
access from the computer media,
thereby permitting regular and ad hoc
monitoring of computer usage. When it
is determined that a user no longer
needs access, the user account is
disabled.
Before being granted access to Family
Liaison Office Records, a user must first
be granted access to the Department of
State computer system. Remote access
to the Department of State network from
non-Department owned systems is
authorized only to unclassified systems
and only through a Department
approved access program. Remote
access to the network is configured with
the authentication requirements
contained in the Office of Management
and Budget Circular Memorandum A–
130. All Department of State employees
and contractors with authorized access
have undergone a thorough background
security investigation.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access
to or amend records pertaining to them
should write to the Director; Office of
Information Programs and Services,
A/GIS/IPS; SA–2 Department of State;
515 22nd Street NW, Washington, DC
20522–8100.
CONTESTING RECORD PROCEDURES:
See above.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
NOTIFICATION PROCEDURES:
All users are given cyber security
awareness training which covers the
procedures for handling Sensitive But
Unclassified (SBU) information,
including personally identifiable
information (PII). Annual refresher
training is mandatory. In addition, all
Foreign Service and Civil Service
employees and those Locally Engaged
Staff who handle PII are required to take
the Foreign Service Institute distance
learning course, PA 459, instructing
employees on privacy and security
Individuals who have reason to
believe that the Family Liaison Office
might have records pertaining to him or
her should write to the following
address: Director; Office of Information
Programs and Services, A/GIS/IPS; SA–
2 Department of State; 515 22nd Street
NW, Washington, DC 20522–8100.
The individual must specify that he or
she request the records of the Family
Liaison Office to be checked. At a
minimum, the individual must include
the following: Name, date and place of
VerDate Sep<11>2014
17:11 Oct 04, 2018
Jkt 247001
PO 00000
Frm 00103
Fmt 4703
Sfmt 4703
50433
birth, current mailing address and zip
code, agency, current post, signature,
and any other information helpful in
identifying the record.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
The Department of State proposes to
consolidate two record systems: Family
Liaison Office Centralized Data Bank of
Family Member Skills and Direct
Communication Network Records,
State-50 (previously published at 43 FR
45958) and Skills Catalogue Records,
State-49 (previously published at 43 FR
45957).
Eric F. Stein,
Acting Senior Agency Official for Privacy,
Acting Deputy Assistant Secretary, Office of
Global Information Services, Bureau of
Administration, Department of State.
[FR Doc. 2018–21689 Filed 10–4–18; 8:45 am]
BILLING CODE 4710–24–P
DEPARTMENT OF STATE
[Public Notice PN 10579]
Notice of Department of State
Sanctions Actions Pursuant To
Section 231(a) of the Countering
America’s Adversaries Through
Sanctions Act of 2017 (CAATSA) and
Executive Order 13849 of September
20, 2018, and Notice of Additions To
the CAATSA Section 231(d) Guidance
ACTION:
Notice.
The Secretary of State has
determined, pursuant to CAATSA
Section 231(a), that the Chinese entity
Equipment Development Department of
the Central Military Commission (EDD),
formerly known as the General
Armaments Department (GAD), has
knowingly, on or after August 2, 2017,
engaged in a significant transaction with
a person that is part of, or operates for
or on behalf of, the defense or
intelligence sectors of the Government
of the Russian Federation. The Secretary
of State has selected certain sanctions to
be imposed upon EDD and Li Shangfu,
EDD’s Director, who has been
determined to be a principal executive
officer of EDD, or to perform similar
functions with similar authorities as
such an officer.
The Secretary of State is also updating
previously issued guidance pursuant to
CAATSA Section 231(d) to specify
additional persons that are part of, or
operate for or on behalf of, the defense
and intelligence sectors of the
Government of the Russian Federation.
SUMMARY:
E:\FR\FM\05OCN1.SGM
05OCN1
]]>Agencies
[Federal Register Volume 83, Number 194 (Friday, October 5, 2018)]
[Notices]
[Pages 50432-50433]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-21689]
=======================================================================
-----------------------------------------------------------------------
DEPARTMENT OF STATE
[Public Notice: 10578]
Privacy Act of 1974; System of Records
AGENCY: Department of State.
ACTION: Notice of a Modified System of Records.
-----------------------------------------------------------------------
SUMMARY: Family Liaison Office Records are used to manage the Family
Liaison Office's programs and to provide services to its clients in
each of its major areas of interest: Family Member Employment,
Naturalization, Education and Youth, Unaccompanied Tours, Community
Liaison Office Program and Support Services.
DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), this system of
records notice is effective upon publication, with the exception of the
routine uses that are subject to a 30-day period during which
interested persons may submit comments to the Department. Please submit
any comments by November 5, 2018.
ADDRESSES: Questions can be submitted by mail or email. If mail, please
write to: U. S. Department of State; Office of Global Information
Systems, Privacy Staff; A/GIS/PRV; SA-2, Suite 8100; Washington, DC
20522-0208. If email, please address the email to the Privacy Division
Chief, Christina Jones-Mims, at [email protected]. Please write
``Family Liaison Office Records, State-50'' on the envelope or the
subject line of your email.
FOR FURTHER INFORMATION CONTACT: Christina Jones-Mims, Privacy Division
Chief; Office of Global Information Services, A/GIS; Department of
State, SA-2; 515 22nd Street NW, Washington, DC 20522-8100, or at
[email protected].
SUPPLEMENTARY INFORMATION: The Department of State proposes that the
system name be changed to ``Family Liaison Office Records''. In
accordance with the Privacy Act of 1974, the Department of State
proposes to consolidate two record systems: Family Liaison Office
Centralized Data Bank of Family Member Skills and Direct Communication
Network Records, State-50 (previously published at 43 FR 45958) and
Skills Catalogue Records, State-49 (previously published at 43 FR
45957). These two systems are being merged because the records are very
similar.
SYSTEM NAME AND NUMBER
Family Liaison Office Records, State-50.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Department of State, 2201 C Street NW, Washington, DC 20520.
SYSTEM MANAGER(S):
Director, Family Liaison Office, and Chief, Personnel Management,
Operating Systems Division, Department of State, 2201 C Street NW,
Washington, DC 20520.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
22 U.S.C 4026(b).
PURPOSE(S) OF THE SYSTEM:
The information in the system is used to manage the Family Liaison
Office's programs and to provide services to its clients in each of its
major areas of interest: Family Member Employment, Naturalization,
Education and Youth, Unaccompanied Tours, Community Liaison Office
program and Support Services.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Current and past participants of Family Liaison Office (FLO)
programs and individuals who have requested to receive information from
FLO including: (1) U.S. direct-hire employees from all U.S. foreign
affairs agencies; (2) Eligible family members and members of households
from all U.S. foreign affairs agencies; (3) Community Liaison Office
Coordinators at post; (4) friends and family of employees assigned to
an unaccompanied post; (5) children of employees assigned to an
unaccompanied post through the Children's Medal Program. The term
``individual'' is defined by 5 U.S.C. 552a(a)(2).
CATEGORIES OF RECORDS IN THE SYSTEM:
Name, email address, social security number, employee
identification number, affiliate agency, current or future post, dates
of arrival and departure from post, date of birth, career field, social
media identifications, gender, age, phone number, employment status,
current and/or future post, college transcripts and foreign education
credentials, copy of passport, copy of naturalization certificate (if
applicable), relationship to U.S. direct-hire employee, job title and
position number, security clearance level, GS/FS level, employment and
training history, work experience, country of birth, citizenship GS/FS
rating code, work preference code, current mailing address, location
code of assignment, and other biographic data including educational
background, language skills, transfer eligibility date.
RECORD SOURCE CATEGORIES:
These records contain information that is primarily obtained from
the individual who is the subject of the records or their U.S. direct-
hire employee sponsor.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
The information contained in these records may be disclosed:
(a) To other government agencies, multinational corporations,
international organizations, business firms, foundations, foreign
governments and other entities and persons with employment
opportunities for family members or who may be interested in hiring
family members to perform a task commensurate with their work
experience or to utilize their services in performing voluntary work.
(b) To appropriate agencies, entities, and persons when (1) the
Department of State suspects or has confirmed that there has been a
breach of the system of records; (2) the Department of State has
determined that as a result of the suspected or confirmed breach there
is a risk of harm to individuals, the Department of State (including
its information systems, programs, and operations), the Federal
Government, or national security; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in
connection with the Department of State efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
(c) To another Federal agency or Federal entity, when the
Department of State determines that information from this system of
records is reasonably necessary to assist the recipient agency or
entity in (1) responding to a suspected or confirmed breach or (2)
[[Page 50433]]
preventing, minimizing, or remedying the risk of harm to individuals,
the recipient agency or entity (including its information systems,
programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
The Department of State periodically publishes in the Federal
Register its standard routine uses which apply to all of its Privacy
Act systems of records. These notices appear in the form of a Prefatory
Statement (published in Volume 73, Number 136, Public Notice 6290, on
July 15, 2008). All these standard routine uses apply to Family Liaison
Office Records, State-50.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Records are stored both in hard copy and on electronic media. A
description of standard Department of State policies concerning storage
of electronic records is found here https://fam.state.gov/FAM/05FAM/05FAM0440.html. All hard copies of records containing personal
information are maintained in secured file cabinets in restricted
areas, access to which is limited to authorized personnel only.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
By individual name of the family member, name of the U.S. direct-
hire employee sponsor, his/her agency and current post.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retired or destroyed in accordance with published
Department of State Disposition Schedules as approved by the National
Archives and Records Administration (NARA) and outlined here https://foia.state.gov/Learn/RecordsDisposition.aspx. More specific information
may be obtained by writing to the Director, Office of Information
Programs and Services, A/GIS/IPS; SA-2, Department of State; 515 22nd
Street NW, Washington, DC 20522-8100.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
All users are given cyber security awareness training which covers
the procedures for handling Sensitive But Unclassified (SBU)
information, including personally identifiable information (PII).
Annual refresher training is mandatory. In addition, all Foreign
Service and Civil Service employees and those Locally Engaged Staff who
handle PII are required to take the Foreign Service Institute distance
learning course, PA 459, instructing employees on privacy and security
requirements, including the rules of behavior for handling PII and the
potential consequences if it is handled improperly.
Access to the Department of State, its annexes and posts abroad is
controlled by security guards and admission is limited to those
individuals possessing a valid identification card or individuals under
proper escort. All paper records containing personal information are
maintained in secured file cabinets in restricted areas, access to
which is limited to authorized personnel only. Access to computerized
files is password-protected and under the direct supervision of the
system manager. The system manager has the capability of printing audit
trails of access from the computer media, thereby permitting regular
and ad hoc monitoring of computer usage. When it is determined that a
user no longer needs access, the user account is disabled.
Before being granted access to Family Liaison Office Records, a
user must first be granted access to the Department of State computer
system. Remote access to the Department of State network from non-
Department owned systems is authorized only to unclassified systems and
only through a Department approved access program. Remote access to the
network is configured with the authentication requirements contained in
the Office of Management and Budget Circular Memorandum A-130. All
Department of State employees and contractors with authorized access
have undergone a thorough background security investigation.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to or amend records pertaining
to them should write to the Director; Office of Information Programs
and Services, A/GIS/IPS; SA-2 Department of State; 515 22nd Street NW,
Washington, DC 20522-8100.
CONTESTING RECORD PROCEDURES:
See above.
NOTIFICATION PROCEDURES:
Individuals who have reason to believe that the Family Liaison
Office might have records pertaining to him or her should write to the
following address: Director; Office of Information Programs and
Services, A/GIS/IPS; SA-2 Department of State; 515 22nd Street NW,
Washington, DC 20522-8100.
The individual must specify that he or she request the records of
the Family Liaison Office to be checked. At a minimum, the individual
must include the following: Name, date and place of birth, current
mailing address and zip code, agency, current post, signature, and any
other information helpful in identifying the record.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
The Department of State proposes to consolidate two record systems:
Family Liaison Office Centralized Data Bank of Family Member Skills and
Direct Communication Network Records, State-50 (previously published at
43 FR 45958) and Skills Catalogue Records, State-49 (previously
published at 43 FR 45957).
Eric F. Stein,
Acting Senior Agency Official for Privacy, Acting Deputy Assistant
Secretary, Office of Global Information Services, Bureau of
Administration, Department of State.
[FR Doc. 2018-21689 Filed 10-4-18; 8:45 am]
BILLING CODE 4710-24-P
