Privacy Act of 1974; System of Records, 47942-47944 [2018-20534]
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Federal Register / Vol. 83, No. 184 / Friday, September 21, 2018 / Notices
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administrative leave or imposition of
administrative action.
The awardee, at any time, may
propose a substitute investigator if it
determines the PI or any co-PI may not
be able to carry out the funded project
or activity and/or abide by the award
terms and conditions.
In reviewing the notification, NSF
will consider, at a minimum, the
following factors:
a. The safety and security of
personnel supported by the NSF award;
b. The overall impact to the NSFfunded activity;
c. The continued advancement of
taxpayer-funded investments in science
and scientists; and
d. Whether the awardee has taken
appropriate action(s) to ensure the
continuity of science and that continued
progress under the funded project can
be made.
Upon receipt and review of the
information provided, NSF will consult
with the AOR, or designee. Based on the
results of this review and consultation,
the Foundation may, if necessary, assert
its programmatic stewardship
responsibilities and oversight authority
to initiate the substitution or removal of
the PI or any co-PI, reduce the award
funding amount, or where neither of
those previous options is available or
adequate, to suspend or terminate the
award.
Other personnel supported by an NSF
award must likewise remain in full
compliance with awardee policies or
codes of conduct, statutes, regulations,
or executive orders relating to sexual
harassment, other forms of harassment,
or sexual assault. With regard to any
personnel not in compliance, the
awardee must make appropriate
arrangements to ensure the safety and
security of other award personnel and
the continued progress of the funded
project. Notification of these actions is
not required under this term and
condition.
End of Article X
Implementation: NSF will incorporate
the new term and condition into the
NSF Agency Specific Requirements to
the Research Terms and Conditions, the
Grant General Conditions, and the
Cooperative Agreement/Financial and
Administrative Terms and Conditions.
These revised terms and conditions will
become effective thirty days from the
date of publication in the Federal
Register.
Awardees are strongly encouraged to
conduct a thorough review of the term
and condition to determine whether the
new requirements necessitate any
changes to the institution’s policies and
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procedures. The new term and
condition will be effective for any new
award, or funding amendment to an
existing award, made on or after the
effective date. For these purposes, this
means that any finding/determination,
placement on administrative leave or
the imposition of any administrative
action by the institution made on or
after the start date of an award or
funding amendment subject to the new
term will invoke the new notification
requirements.
Dated: September 17, 2018.
Suzanne H. Plimpton,
Reports Clearance Officer, National Science
Foundation.
[FR Doc. 2018–20574 Filed 9–20–18; 8:45 am]
BILLING CODE 7555–01–P
OCCUPATIONAL SAFETY AND
HEALTH REVIEW COMMISSION
Privacy Act of 1974; System of
Records
Occupational Safety and Health
Review Commission.
ACTION: Notice of a new system of
records.
AGENCY:
In accordance with the
Privacy Act of 1974, 5 U.S.C. 552a, as
amended, the Occupational Safety and
Health Review Commission (OSHRC) is
providing notice of a new Privacy Act
system of records, designated as
Emergency Contact Information,
OSHRC–1.
DATES: Comments must be received by
OSHRC on or before October 22, 2018.
The new system of records will become
effective on that date, without any
further notice in the Federal Register,
unless comments or government
approval procedures necessitate
otherwise.
ADDRESSES: You may submit comments
by any of the following methods:
• Email: rbailey@oshrc.gov. Include
‘‘PRIVACY ACT SYSTEM OF
RECORDS’’ in the subject line of the
message.
• Fax: (202) 606–5417.
• Mail: One Lafayette Centre, 1120
20th Street NW, Ninth Floor,
Washington, DC 20036–3457.
• Hand Delivery/Courier: same as
mailing address.
Instructions: All submissions must
include your name, return address, and
email address, if applicable. Please
clearly label submissions as ‘‘PRIVACY
ACT SYSTEM OF RECORDS.’’
FOR FURTHER INFORMATION CONTACT: Ron
Bailey, Attorney-Advisor, Office of the
General Counsel, via telephone at (202)
SUMMARY:
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606–5410, or via email at rbailey@
oshrc.gov.
The
Privacy Act of 1974, 5 U.S.C. 552a(e)(4),
requires federal agencies such as
OSHRC to publish in the Federal
Register notice of any new system of
records. This system of records consists
of paper records—contact information
cards that all OSHRC personnel,
including Commission members,
employees, and contractors, complete
when first starting work at the agency.
These cards are shredded when the
subject of the card no longer works at
the agency. The cards, which are
organized in a file by the subject’s name,
include the subject’s full name, home
telephone number and address; a person
to contact in the event of an emergency;
that person’s home telephone number
and address, and office telephone
number; and the subject’s relationship
to the emergency contact. Electronic
contact lists are also maintained on a
shared OSHRC drive, with access
restricted to the system manager
(OSHRC’s human resources specialist)
and office managers. These electronic
records include the names of all OSHRC
personnel, their home and office
telephone numbers, and their home
addresses.
The notice for OSHRC–1, provided
below in its entirety, is as follows.
SUPPLEMENTARY INFORMATION:
SYSTEM NAME AND NUMBER
Emergency Contact Information,
OSHRC–1.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the Executive Director,
OSHRC, 1120 20th Street NW, Ninth
Floor, Washington, DC 20036–3457.
SYSTEM MANAGER(S):
Human Resources Specialist, 1120
20th Street NW, Ninth Floor,
Washington, DC 20036–3457; (202) 606–
5100.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 661(e); 44 U.S.C. 3101.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to
maintain current information on OSHRC
personnel to allow office managers or
other pertinent agency personnel to
provide notification about, and/or
respond to, emergency conditions.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system of records covers all
current OSHRC personnel, including
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Commission members, employees, and
contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records includes the
names, home telephone numbers and
addresses, and office telephone numbers
of OSHRC personnel; the names of
emergency contacts, and the contacts’
home telephone numbers and addresses,
and office telephone numbers; and the
relationships between OSHRC
personnel and their designated
emergency contacts.
RECORD SOURCE CATEGORIES:
Information in this system of records
comes from OSHRC personnel.
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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
In addition to disclosures generally
permitted under 5 U.S.C. 552a(b), all or
a portion of the records or information
contained in this system of records may
be disclosed as a routine use pursuant
to 5 U.S.C. 552a(b)(3) under the
circumstances or for the purposes
described below, to the extent such
disclosures are compatible with the
purposes for which the information was
collected:
(1) To the Department of Justice (DOJ),
or to a court or adjudicative body before
which OSHRC is authorized to appear,
when any of the following entities or
individuals—(a) OSHRC, or any of its
components; (b) any employee of
OSHRC in his or her official capacity;
(c) any employee of OSHRC in his or her
individual capacity where DOJ (or
OSHRC where it is authorized to do so)
has agreed to represent the employee; or
(d) the United States, where OSHRC
determines that litigation is likely to
affect OSHRC or any of its
components—is a party to litigation or
has an interest in such litigation, and
OSHRC determines that the use of such
records by DOJ, or by a court or other
tribunal, or another party before such
tribunal, is relevant and necessary to the
litigation.
(2) To an appropriate agency, whether
federal, state, local, or foreign, charged
with investigating or prosecuting a
violation or enforcing or implementing
a law, rule, regulation, or order, when
a record, either on its face or in
conjunction with other information,
indicates a violation or potential
violation of law, which includes civil,
criminal or regulatory violations, and
such disclosure is proper and consistent
with the official duties of the person
making the disclosure.
(3) To a federal, state, or local agency
maintaining civil, criminal or other
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relevant enforcement information, such
as current licenses, if necessary to
obtain information relevant to an
OSHRC decision concerning the hiring,
appointment, or retention of an
employee; the issuance, renewal,
suspension, or revocation of a security
clearance; the execution of a security or
suitability investigation; the letting of a
contract; or the issuance of a license,
grant or other benefit.
(4) To a federal, state, or local agency,
in response to that agency’s request for
a record, and only to the extent that the
information is relevant and necessary to
the requesting agency’s decision in the
matter, if the record is sought in
connection with the hiring,
appointment, or retention of an
employee; the issuance, renewal,
suspension, or revocation of a security
clearance; the execution of a security or
suitability investigation; the letting of a
contract; or the issuance of a license,
grant or other benefit by the requesting
agency.
(5) To an authorized appeal grievance
examiner, formal complaints manager,
equal employment opportunity
investigator, arbitrator, or other duly
authorized official engaged in
investigation or settlement of a
grievance, complaint, or appeal filed by
an employee, only to the extent that the
information is relevant and necessary to
the case or matter.
(6) To OPM in accordance with the
agency’s responsibilities for evaluation
and oversight of federal personnel
management.
(7) To officers and employees of a
federal agency for the purpose of
conducting an audit, but only to the
extent that the record is relevant and
necessary to this purpose.
(8) To OMB in connection with the
review of private relief legislation at any
stage of the legislative coordination and
clearance process, as set forth in
Circular No. A–19.
(9) To a Member of Congress or to a
person on his or her staff acting on the
Member’s behalf when a written request
is made on behalf and at the behest of
the individual who is the subject of the
record.
(10) To the National Archives and
Records Administration (NARA) for
records management inspections and
such other purposes conducted under
the authority of 44 U.S.C. 2904 and
2906.
(11) To appropriate agencies, entities,
and persons when: (a) OSHRC suspects
or has confirmed that there has been a
breach of the system of records; (b)
OSHRC has determined that as a result
of the suspected or confirmed breach
there is a risk of harm to individuals,
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47943
OSHRC, the Federal Government, or
national security; and (c) the disclosure
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with OSHRC’s efforts to
respond to the suspected or confirmed
breach or to prevent, minimize, or
remedy such harm.
(12) To NARA, Office of Government
Information Services (OGIS), to the
extent necessary to fulfill its
responsibilities in 5 U.S.C. 552(h), to
review administrative agency policies,
procedures and compliance with FOIA,
and to facilitate OGIS’ offering of
mediation services to resolve disputes
between persons making FOIA requests
and administrative agencies.
(13) To another federal agency or
federal entity, when OSHRC determines
that information from this system of
records is reasonably necessary to assist
the recipient agency or entity in (a)
responding to a suspected or confirmed
breach or (b) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
(14) To law enforcement, medical
personnel, or other personnel or entities
responding to an emergency, if
necessary to facilitate contact with
OSHRC personnel’s designated
emergency contacts.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
Paper records are stored in file
cabinets, and electronic records are
stored on an access-restricted shared
OSHRC drive.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
Paper records can be retrieved
manually by name; and electronic
records, included in a spreadsheet, can
be retrieved by name, telephone
number, or home address.
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
Records are retained until the subject
of the record no longer works at OSHRC,
at which time the paper record is
shredded and the electronic file
containing the record is revised to omit
the subject’s name and information.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Paper records are maintained in a file
cabinet. During duty hours, the records
are under surveillance of personnel
charged with their custody, and after
duty hours, the records are secured
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Federal Register / Vol. 83, No. 184 / Friday, September 21, 2018 / Notices
behind locked doors. Access to the
cabinet is limited to personnel having a
need for access to perform their official
functions. Electronic records are
maintained on an OSHRC shared drive
with access restricted to the system
manager and office managers.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access
to their records should notify: Privacy
Officer, OSHRC, 1120 20th Street NW,
Ninth Floor, Washington, DC 20036–
3457. For an explanation on how such
requests should be drafted, refer to 29
CFR 2400.6 (procedures for requesting
records).
CONTESTING RECORD PROCEDURES:
Individuals who wish to contest their
records should notify: Privacy Officer,
OSHRC, 1120 20th Street NW, Ninth
Floor, Washington, DC 20036–3457. For
an explanation on the specific
procedures for contesting the contents
of a record, refer to 29 CFR 2400.8
(Procedures for requesting amendment),
and 29 CFR 2400.9 (Procedures for
appealing).
NOTIFICATION PROCEDURES:
Individuals interested in inquiring
about their records should notify:
Privacy Officer, OSHRC, 1120 20th
Street NW, Ninth Floor, Washington, DC
20036–3457. For an explanation on how
such requests should be drafted, refer to
29 CFR 2400.5 (notification), and 29
CFR 2400.6 (procedures for requesting
records).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Dated: September 14, 2018.
Nadine N. Mancini,
General Counsel, Senior Agency Official for
Privacy.
[FR Doc. 2018–20534 Filed 9–20–18; 8:45 am]
BILLING CODE 7600–01–P
POSTAL REGULATORY COMMISSION
[Docket Nos. CP2018–308; CP2018–309]
New Postal Products
Postal Regulatory Commission.
Notice.
AGENCY:
daltland on DSKBBV9HB2PROD with NOTICES
ACTION:
The Commission is noticing a
recent Postal Service filing for the
Commission’s consideration concerning
negotiated service agreements. This
notice informs the public of the filing,
invites public comment, and takes other
administrative steps.
SUMMARY:
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17:30 Sep 20, 2018
Jkt 244001
Comments are due: September
25, 2018.
ADDRESSES: Submit comments
electronically via the Commission’s
Filing Online system at https://
www.prc.gov. Those who cannot submit
comments electronically should contact
the person identified in the FOR FURTHER
INFORMATION CONTACT section by
telephone for advice on filing
alternatives.
FOR FURTHER INFORMATION CONTACT:
David A. Trissell, General Counsel, at
202–789–6820.
SUPPLEMENTARY INFORMATION:
DATES:
Table of Contents
I. Introduction
II. Docketed Proceeding(s)
I. Introduction
The Commission gives notice that the
Postal Service filed request(s) for the
Commission to consider matters related
to negotiated service agreement(s). The
request(s) may propose the addition or
removal of a negotiated service
agreement from the market dominant or
the competitive product list, or the
modification of an existing product
currently appearing on the market
dominant or the competitive product
list.
Section II identifies the docket
number(s) associated with each Postal
Service request, the title of each Postal
Service request, the request’s acceptance
date, and the authority cited by the
Postal Service for each request. For each
request, the Commission appoints an
officer of the Commission to represent
the interests of the general public in the
proceeding, pursuant to 39 U.S.C. 505
(Public Representative). Section II also
establishes comment deadline(s)
pertaining to each request.
The public portions of the Postal
Service’s request(s) can be accessed via
the Commission’s website (https://
www.prc.gov). Non-public portions of
the Postal Service’s request(s), if any,
can be accessed through compliance
with the requirements of 39 CFR
3007.301.1
The Commission invites comments on
whether the Postal Service’s request(s)
in the captioned docket(s) are consistent
with the policies of title 39. For
request(s) that the Postal Service states
concern market dominant product(s),
applicable statutory and regulatory
requirements include 39 U.S.C. 3622, 39
U.S.C. 3642, 39 CFR part 3010, and 39
CFR part 3020, subpart B. For request(s)
1 See Docket No. RM2018–3, Order Adopting
Final Rules Relating to Non-Public Information,
June 27, 2018, Attachment A at 19–22 (Order No.
4679).
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that the Postal Service states concern
competitive product(s), applicable
statutory and regulatory requirements
include 39 U.S.C. 3632, 39 U.S.C. 3633,
39 U.S.C. 3642, 39 CFR part 3015, and
39 CFR part 3020, subpart B. Comment
deadline(s) for each request appear in
section II.
II. Docketed Proceeding(s)
1. Docket No(s).: CP2018–308; Filing
Title: Notice of United States Postal
Service of Filing a Functionally
Equivalent Global Reseller Expedited
Package 2 Negotiated Service
Agreement; Filing Acceptance Date:
September 17, 2018; Filing Authority: 39
CFR 3015.5; Public Representative:
Lawrence Fenster; Comments Due:
September 25, 2018.
2. Docket No(s).: CP2018–309; Filing
Title: Notice of United States Postal
Service of Filing a Functionally
Equivalent Global Reseller Expedited
Package 2 Negotiated Service
Agreement; Filing Acceptance Date:
September 17, 2018; Filing Authority: 39
CFR 3015.5; Public Representative:
Lawrence Fenster; Comments Due:
September 25, 2018.
This Notice will be published in the
Federal Register.
Stacy L. Ruble,
Secretary.
[FR Doc. 2018–20627 Filed 9–20–18; 8:45 am]
BILLING CODE 7710–FW–P
POSTAL SERVICE
Sunshine Act Meetings: Temporary
Emergency Committee of the Board of
Governors
Tuesday, September 25,
2018, at 9:00 a.m.
PLACE: Washington, DC.
STATUS: Closed.
MATTERS TO BE CONSIDERED:
TIME AND DATE:
Tuesday, September 25, 2018, at 9:00
a.m.
1. Strategic Issues.
2. Financial Matters.
3. Executive Session—Discussion of
prior agenda items and Temporary
Emergency Committee governance.
General Counsel Certification: The
General Counsel of the United States
Postal Service has certified that the
meeting may be closed under the
Government in the Sunshine Act.
CONTACT PERSON FOR MORE INFORMATION:
Michael J. Elston, Acting Secretary of
the Board, U.S. Postal Service, 475
L’Enfant Plaza SW, Washington, DC
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]]>Agencies
[Federal Register Volume 83, Number 184 (Friday, September 21, 2018)]
[Notices]
[Pages 47942-47944]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-20534]
=======================================================================
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OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION
Privacy Act of 1974; System of Records
AGENCY: Occupational Safety and Health Review Commission.
ACTION: Notice of a new system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act of 1974, 5 U.S.C. 552a, as
amended, the Occupational Safety and Health Review Commission (OSHRC)
is providing notice of a new Privacy Act system of records, designated
as Emergency Contact Information, OSHRC-1.
DATES: Comments must be received by OSHRC on or before October 22,
2018. The new system of records will become effective on that date,
without any further notice in the Federal Register, unless comments or
government approval procedures necessitate otherwise.
ADDRESSES: You may submit comments by any of the following methods:
Email: [email protected]. Include ``PRIVACY ACT SYSTEM OF
RECORDS'' in the subject line of the message.
Fax: (202) 606-5417.
Mail: One Lafayette Centre, 1120 20th Street NW, Ninth
Floor, Washington, DC 20036-3457.
Hand Delivery/Courier: same as mailing address.
Instructions: All submissions must include your name, return
address, and email address, if applicable. Please clearly label
submissions as ``PRIVACY ACT SYSTEM OF RECORDS.''
FOR FURTHER INFORMATION CONTACT: Ron Bailey, Attorney-Advisor, Office
of the General Counsel, via telephone at (202) 606-5410, or via email
at [email protected].
SUPPLEMENTARY INFORMATION: The Privacy Act of 1974, 5 U.S.C.
552a(e)(4), requires federal agencies such as OSHRC to publish in the
Federal Register notice of any new system of records. This system of
records consists of paper records--contact information cards that all
OSHRC personnel, including Commission members, employees, and
contractors, complete when first starting work at the agency. These
cards are shredded when the subject of the card no longer works at the
agency. The cards, which are organized in a file by the subject's name,
include the subject's full name, home telephone number and address; a
person to contact in the event of an emergency; that person's home
telephone number and address, and office telephone number; and the
subject's relationship to the emergency contact. Electronic contact
lists are also maintained on a shared OSHRC drive, with access
restricted to the system manager (OSHRC's human resources specialist)
and office managers. These electronic records include the names of all
OSHRC personnel, their home and office telephone numbers, and their
home addresses.
The notice for OSHRC-1, provided below in its entirety, is as
follows.
SYSTEM NAME AND NUMBER
Emergency Contact Information, OSHRC-1.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Office of the Executive Director, OSHRC, 1120 20th Street NW, Ninth
Floor, Washington, DC 20036-3457.
SYSTEM MANAGER(S):
Human Resources Specialist, 1120 20th Street NW, Ninth Floor,
Washington, DC 20036-3457; (202) 606-5100.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 661(e); 44 U.S.C. 3101.
PURPOSE(S) OF THE SYSTEM:
The purpose of this system is to maintain current information on
OSHRC personnel to allow office managers or other pertinent agency
personnel to provide notification about, and/or respond to, emergency
conditions.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system of records covers all current OSHRC personnel,
including
[[Page 47943]]
Commission members, employees, and contractors.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system of records includes the names, home telephone numbers
and addresses, and office telephone numbers of OSHRC personnel; the
names of emergency contacts, and the contacts' home telephone numbers
and addresses, and office telephone numbers; and the relationships
between OSHRC personnel and their designated emergency contacts.
RECORD SOURCE CATEGORIES:
Information in this system of records comes from OSHRC personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
In addition to disclosures generally permitted under 5 U.S.C.
552a(b), all or a portion of the records or information contained in
this system of records may be disclosed as a routine use pursuant to 5
U.S.C. 552a(b)(3) under the circumstances or for the purposes described
below, to the extent such disclosures are compatible with the purposes
for which the information was collected:
(1) To the Department of Justice (DOJ), or to a court or
adjudicative body before which OSHRC is authorized to appear, when any
of the following entities or individuals--(a) OSHRC, or any of its
components; (b) any employee of OSHRC in his or her official capacity;
(c) any employee of OSHRC in his or her individual capacity where DOJ
(or OSHRC where it is authorized to do so) has agreed to represent the
employee; or (d) the United States, where OSHRC determines that
litigation is likely to affect OSHRC or any of its components--is a
party to litigation or has an interest in such litigation, and OSHRC
determines that the use of such records by DOJ, or by a court or other
tribunal, or another party before such tribunal, is relevant and
necessary to the litigation.
(2) To an appropriate agency, whether federal, state, local, or
foreign, charged with investigating or prosecuting a violation or
enforcing or implementing a law, rule, regulation, or order, when a
record, either on its face or in conjunction with other information,
indicates a violation or potential violation of law, which includes
civil, criminal or regulatory violations, and such disclosure is proper
and consistent with the official duties of the person making the
disclosure.
(3) To a federal, state, or local agency maintaining civil,
criminal or other relevant enforcement information, such as current
licenses, if necessary to obtain information relevant to an OSHRC
decision concerning the hiring, appointment, or retention of an
employee; the issuance, renewal, suspension, or revocation of a
security clearance; the execution of a security or suitability
investigation; the letting of a contract; or the issuance of a license,
grant or other benefit.
(4) To a federal, state, or local agency, in response to that
agency's request for a record, and only to the extent that the
information is relevant and necessary to the requesting agency's
decision in the matter, if the record is sought in connection with the
hiring, appointment, or retention of an employee; the issuance,
renewal, suspension, or revocation of a security clearance; the
execution of a security or suitability investigation; the letting of a
contract; or the issuance of a license, grant or other benefit by the
requesting agency.
(5) To an authorized appeal grievance examiner, formal complaints
manager, equal employment opportunity investigator, arbitrator, or
other duly authorized official engaged in investigation or settlement
of a grievance, complaint, or appeal filed by an employee, only to the
extent that the information is relevant and necessary to the case or
matter.
(6) To OPM in accordance with the agency's responsibilities for
evaluation and oversight of federal personnel management.
(7) To officers and employees of a federal agency for the purpose
of conducting an audit, but only to the extent that the record is
relevant and necessary to this purpose.
(8) To OMB in connection with the review of private relief
legislation at any stage of the legislative coordination and clearance
process, as set forth in Circular No. A-19.
(9) To a Member of Congress or to a person on his or her staff
acting on the Member's behalf when a written request is made on behalf
and at the behest of the individual who is the subject of the record.
(10) To the National Archives and Records Administration (NARA) for
records management inspections and such other purposes conducted under
the authority of 44 U.S.C. 2904 and 2906.
(11) To appropriate agencies, entities, and persons when: (a) OSHRC
suspects or has confirmed that there has been a breach of the system of
records; (b) OSHRC has determined that as a result of the suspected or
confirmed breach there is a risk of harm to individuals, OSHRC, the
Federal Government, or national security; and (c) the disclosure made
to such agencies, entities, and persons is reasonably necessary to
assist in connection with OSHRC's efforts to respond to the suspected
or confirmed breach or to prevent, minimize, or remedy such harm.
(12) To NARA, Office of Government Information Services (OGIS), to
the extent necessary to fulfill its responsibilities in 5 U.S.C.
552(h), to review administrative agency policies, procedures and
compliance with FOIA, and to facilitate OGIS' offering of mediation
services to resolve disputes between persons making FOIA requests and
administrative agencies.
(13) To another federal agency or federal entity, when OSHRC
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in (a) responding to
a suspected or confirmed breach or (b) preventing, minimizing, or
remedying the risk of harm to individuals, the recipient agency or
entity (including its information systems, programs, and operations),
the Federal Government, or national security, resulting from a
suspected or confirmed breach.
(14) To law enforcement, medical personnel, or other personnel or
entities responding to an emergency, if necessary to facilitate contact
with OSHRC personnel's designated emergency contacts.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
Paper records are stored in file cabinets, and electronic records
are stored on an access-restricted shared OSHRC drive.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
Paper records can be retrieved manually by name; and electronic
records, included in a spreadsheet, can be retrieved by name, telephone
number, or home address.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
Records are retained until the subject of the record no longer
works at OSHRC, at which time the paper record is shredded and the
electronic file containing the record is revised to omit the subject's
name and information.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
Paper records are maintained in a file cabinet. During duty hours,
the records are under surveillance of personnel charged with their
custody, and after duty hours, the records are secured
[[Page 47944]]
behind locked doors. Access to the cabinet is limited to personnel
having a need for access to perform their official functions.
Electronic records are maintained on an OSHRC shared drive with access
restricted to the system manager and office managers.
RECORD ACCESS PROCEDURES:
Individuals who wish to gain access to their records should notify:
Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington,
DC 20036-3457. For an explanation on how such requests should be
drafted, refer to 29 CFR 2400.6 (procedures for requesting records).
CONTESTING RECORD PROCEDURES:
Individuals who wish to contest their records should notify:
Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor, Washington,
DC 20036-3457. For an explanation on the specific procedures for
contesting the contents of a record, refer to 29 CFR 2400.8 (Procedures
for requesting amendment), and 29 CFR 2400.9 (Procedures for
appealing).
NOTIFICATION PROCEDURES:
Individuals interested in inquiring about their records should
notify: Privacy Officer, OSHRC, 1120 20th Street NW, Ninth Floor,
Washington, DC 20036-3457. For an explanation on how such requests
should be drafted, refer to 29 CFR 2400.5 (notification), and 29 CFR
2400.6 (procedures for requesting records).
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
Dated: September 14, 2018.
Nadine N. Mancini,
General Counsel, Senior Agency Official for Privacy.
[FR Doc. 2018-20534 Filed 9-20-18; 8:45 am]
BILLING CODE 7600-01-P
