Information Collection; Notarized Document Submittal for System for Award Management Registration, 24312-24313 [2018-11321]

Download as PDF 24312 Federal Register / Vol. 83, No. 102 / Friday, May 25, 2018 / Notices amozie on DSK3GDR082PROD with NOTICES1 Division (MVCB), 1800 F Street NW, Washington, DC 20405. ATTN: Ms. Mandell/IC 3090–0290. Instructions: Please submit comments only and cite Information Collection 3090–0290, System for Award Management Registration Requirements for Prime Grant Recipients, in all correspondence related to this collection. Comments received generally will be posted without change to http:// www.regulations.gov, including any personal and/or business confidential information provided. To confirm receipt of your comment(s), please check regulations.gov approximately two to three days after submission to verify posting (except allow 30 days for posting of comments submitted by mail). FOR FURTHER INFORMATION CONTACT: Ms. Nancy Goode, Program Manager, IAE Outreach and Stakeholder Management Division, at telephone number 703–605– 2175; or via email at nancy.goode@ gsa.gov. SUPPLEMENTARY INFORMATION: A. Purpose This information collection requires information necessary for prime applicants and recipients, excepting individuals, of Federal grants to register in the System for Award Management (SAM) and maintain an active SAM registration with current information at all times during which they have an active Federal award or an application or plan under consideration by an agency pursuant to 2 CFR Subtitle A, Chapter I, and part 25 (75 FR 55673 as amended at 79 FR 75879). 2 CFR Subtitle A, Chapter I, and part 25 designates SAM as the governmentwide repository for standard information about applicants and recipients. 2 CFR Subtitle A, Chapter II, and part 200 (80 FR 43308) also designates SAM as the system recipients are required to report certain civil, criminal, or administrative proceedings if they meet certain conditions. Further, Federal awarding agencies are required to check SAM for pre-award purposes in accordance with 2 CFR part 180. This information collection requires that all prime grant awardees, subject to the requirements in 2 CFR Subtitle A, Chapter I, and part 25 register and maintain their registration in SAM. Pursuant to 2 CFR Subtitle A, Chapter II, part 200, Subpart C, Section 200.208 Certifications and representations, Federal agencies are authorized to require non-Federal entities to submit certifications and representations required by Federal statutes, or regulations on an annual basis. VerDate Sep<11>2014 18:28 May 24, 2018 Jkt 241001 Currently, most Federal agencies require non-Federal entities to submit certifications with each Federal assistance application by use of the Assurances for Non-Construction Programs (SF–424B) and on an annual basis thereafter. To streamline this data collection and to reduce burden, OMB, in conjunction with the Federal assistance community, developed standard governmentwide certifications and representations to be certified by the non-Federal entity when registering in SAM. In Fiscal Year 2019, OMB will reemphasize that SAM is the repository for standard information about applicants and recipients and that the standard governmentwide certifications and representations are to be certified within SAM at the time of registration and/or registration renewal should meet the need of governmentwide certifications and representations. This will reduce the unnecessary, duplicative practice of agencies requesting certifications and representations with the submission of each application and lead to phasing out the use of the SF– 424B, thereby decreasing the burden level of Federal grant recipients and Federal agencies. B. Annual Reporting Burden Respondents: 143,334. Responses per Respondent: 1. Total Annual Responses: 143,334. Hours per Response: 2.5. Total Burden Hours: 358,335. C. Public Comments Public comments are particularly invited on: Whether this collection of information is necessary for the proper performance of functions of the System for Award Management Registration Requirements for Prime Grant Recipients, whether it will have practical utility; whether our estimate of the public burden of this collection of information is accurate, and based on valid assumptions and methodology; ways to enhance the quality, utility, and clarity of the information to be collected; and ways in which we can minimize the burden of the collection of information on those who are to respond, through the use of appropriate technological collection techniques or other forms of information technology. Obtaining Copies of Proposals: Requesters may obtain a copy of the information collection documents in hard-copy or electronic format. Hard copy: General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405, telephone 202–501–4755. Please cite OMB Control No. 3090–0290, System for Award Management PO 00000 Frm 00041 Fmt 4703 Sfmt 4703 Registration Requirements for Prime Grant Recipients, in all correspondence. Dated: May 22, 2018. David A. Shive, Chief Information Officer. [FR Doc. 2018–11319 Filed 5–24–18; 8:45 am] BILLING CODE 6820–WY–P GENERAL SERVICES ADMINISTRATION [OMB Control No. 3090–0317: Docket No. 2018–0001; Sequence No. 15] Information Collection; Notarized Document Submittal for System for Award Management Registration Office of Acquisition Policy, General Services Administration (GSA). ACTION: Notice of request for comments regarding an extension to an existing OMB clearance. AGENCY: SUMMARY: Under the provisions of the Paperwork Reduction Act, the Regulatory Secretariat Division will be submitting to the Office of Management and Budget (OMB) a request to review and approve an existing OMB clearance regarding a notarized document submittal for System for Award Management (SAM) Registration. DATES: Submit comments on or before July 24, 2018. ADDRESSES: Submit comments identified by Information Collection 3090–0317; Notarized Document Submittal for System for Award Management Registration, by any of the following methods: • Regulations.gov: http:// www.regulations.gov. Submit comments via the Federal eRulemaking portal by searching for the OMB Control number 3090–0317. Select the link ‘‘Comment Now’’ that corresponds with ‘‘Information Collection 3090–0317; Notarized Document Submittal for System for Award Management Registration’’. Follow the instructions on the screen. Please include your name, company name (if any), and ‘‘Information Collection 3090–0317; Notarized Document Submittal for System for Award Management Registration’’ on your attached document. • Mail: General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405–0001. ATTN: Ms. Mandell/IC 3090–0317; Notarized Document Submittal for System for Award Management Registration. Instructions: Please submit comments only and cite Information Collection 3090–0317; Notarized Document E:\FR\FM\25MYN1.SGM 25MYN1 amozie on DSK3GDR082PROD with NOTICES1 Federal Register / Vol. 83, No. 102 / Friday, May 25, 2018 / Notices Submittal for System for Award Management Registration, in all correspondence related to this collection. Comments received generally will be posted without change to http:// www.regulations.gov, including any personal and/or business confidential information provided. To confirm receipt of your comment(s), please check www.regulations.gov, approximately two-to-three days after submission to verify posting (except allow 30 days for posting of comments submitted by mail). FOR FURTHER INFORMATION CONTACT: Mr. Curtis E. Glover, Sr. Procurement Analyst, Federal Acquisition Policy Division, GSA, telephone number 202– 501–1448, or via email to curtis.glover@ gsa.gov. SUPPLEMENTARY INFORMATION: A. Federal Acquisition Regulation (FAR) Subpart 4.11 prescribes policies and procedures for requiring contractor registration in the System for Award Management (SAM) database to: (1) Increase visibility of vendor sources (including their geographical locations) for specific supplies and services; and (2) establish a common source of vendor data for the Government. In the past, the GSA Office of Inspector General (OIG) conducted an investigation into fraudulent activities discovered within SAM. Certain bad actors have, through electronic means, used public information to impersonate legitimate entities and established new entity registrations for those entities in SAM. By establishing fraudulent entity registrations, bad actors submitted bids in certain U.S. Government procurement systems or shipped deficient or counterfeit goods to the U.S. Government. GSA established a new Information Collection Request (ICR) to collect additional information to support increased validation of entities registered and registering in the System for Award Management (SAM). This additional information is contained in a notarized letter in which an officer or other signatory authority of the entity formally appoints the Entity Administrator for the entity registering or recertifying in SAM. The original, signed letter is mailed to the Federal Service Desk for SAM prior to the registration’s activation or reregistration. The new ICR expires September 30, 2018, without authority for an extension. GSA is actively pursuing VerDate Sep<11>2014 18:28 May 24, 2018 Jkt 241001 technical alternatives to the collection of this information for all non-federal entities. GSA seeks to refine the requirement and adopt a risk-based approach. This notice for an extension of the ICR lays the groundwork for the authority to continue collection of the information provided GSA is still pursuing the technical alternative beyond the ICR expiration date. In the interim, the collection of the notarized letter information is essential to GSA’s acquisition mission to meet the needs of all federal agencies, as well as the needs of the grant community. A key element of GSA’s mission is to provide efficient and effective acquisition solutions across the Federal Government. SAM is essential to the accomplishment of that mission. In addition to federal contracts, federal assistance programs also rely upon the integrity and security of the information in SAM. Without assurances that the information in SAM is protected and, is at minimal risk of compromise, GSA would risk losing the confidence of the federal acquisition and assistance communities which is serves. As a result, some entities may prefer not to do business with the Federal Government. B. Annual Reporting Burden. Respondents: 686,400. Responses per Respondent: 1. Total Annual Responses: 686,400. Hours per Response: 2.25. Total Burden Hours: 1,544,400. The information collection allows GSA to request the notarized letter, and apply this approach to new registrants (an average of 7,200 per month) and to existing SAM registrants (an average of 50,000 re-register per month). Entities registered and registering in SAM are provided the template for the requirements of the notarized letter. It is estimated that the Entity Administrator will take on average 0.5 hour to create the letter and 0.25 hour to mail the hard copy letter. GSA proposes that an Entity Administrator equivalent to a GS–5, Step 5 Administrative Support person within the Government would perform these tasks. The estimated hourly rate of $24.70 (Base + Locality + Fringe) was used for the calculation. Based on historical data of the ratio of small entities to other than small entities registering in SAM, GSA approximates 32,200 of the 57,200 new and existing entities (re-registrants) will have in-house resources to notarize PO 00000 Frm 00042 Fmt 4703 Sfmt 4703 24313 documents. GSA proposes that the entities with in-house notaries will typically be large businesses where the projected salary of the executive or officer responsible for signing the notarized letter is on average approximately $150 per hour. The projected time for signature and notarizing the letter internally is 0.5 hour. The other remaining 25,000 new and existing entities (re-registrants) per month are estimated to be small entities where the projected salary of the executive or officer responsible signing the notarized letter is on average approximately $100 per hour. These entities will more than likely have to obtain notary services from an outside source. The projected time for signature and notarizing the letter externally is 1 hour. The estimate includes a nominal fee ($5.00) usually charged by thirdparty notaries. C. Public Comments. Public comments are particularly invited on: Whether this collection of information is necessary, whether it will have practical utility; whether our estimate of the public burden of this collection of information is accurate, and based on valid assumptions and methodology; ways to enhance the quality, utility, and clarity of the information to be collected; and ways in which we can minimize the burden of the collection of information on those who are to respond, through the use of appropriate technological collection techniques or other forms of information technology. Obtaining Copies of Proposals: Requesters may obtain a copy of the information collection documents from the General Services Administration, Regulatory Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405. ATTN: Information Collection 3090–0317; Notarized Document Submittal for System for Award Management Registration. Please cite OMB Control No. 3090–0317; Notarized Document Submittal for System for Award Management Registration, in all correspondence. Dated: May 22, 2018. David A. Shive, Chief Information Officer. [FR Doc. 2018–11321 Filed 5–24–18; 8:45 am] BILLING CODE 6820–EP–P E:\FR\FM\25MYN1.SGM 25MYN1

Agencies

[Federal Register Volume 83, Number 102 (Friday, May 25, 2018)]
[Notices]
[Pages 24312-24313]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-11321]


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GENERAL SERVICES ADMINISTRATION

[OMB Control No. 3090-0317: Docket No. 2018-0001; Sequence No. 15]


Information Collection; Notarized Document Submittal for System 
for Award Management Registration

AGENCY: Office of Acquisition Policy, General Services Administration 
(GSA).

ACTION: Notice of request for comments regarding an extension to an 
existing OMB clearance.

-----------------------------------------------------------------------

SUMMARY: Under the provisions of the Paperwork Reduction Act, the 
Regulatory Secretariat Division will be submitting to the Office of 
Management and Budget (OMB) a request to review and approve an existing 
OMB clearance regarding a notarized document submittal for System for 
Award Management (SAM) Registration.

DATES: Submit comments on or before July 24, 2018.

ADDRESSES: Submit comments identified by Information Collection 3090-
0317; Notarized Document Submittal for System for Award Management 
Registration, by any of the following methods:
     Regulations.gov: http://www.regulations.gov. Submit 
comments via the Federal eRulemaking portal by searching for the OMB 
Control number 3090-0317. Select the link ``Comment Now'' that 
corresponds with ``Information Collection 3090-0317; Notarized Document 
Submittal for System for Award Management Registration''. Follow the 
instructions on the screen. Please include your name, company name (if 
any), and ``Information Collection 3090-0317; Notarized Document 
Submittal for System for Award Management Registration'' on your 
attached document.
     Mail: General Services Administration, Regulatory 
Secretariat Division (MVCB), 1800 F Street NW, Washington, DC 20405-
0001. ATTN: Ms. Mandell/IC 3090-0317; Notarized Document Submittal for 
System for Award Management Registration.
    Instructions: Please submit comments only and cite Information 
Collection 3090-0317; Notarized Document

[[Page 24313]]

Submittal for System for Award Management Registration, in all 
correspondence related to this collection. Comments received generally 
will be posted without change to http://www.regulations.gov, including 
any personal and/or business confidential information provided. To 
confirm receipt of your comment(s), please check www.regulations.gov, 
approximately two-to-three days after submission to verify posting 
(except allow 30 days for posting of comments submitted by mail).

FOR FURTHER INFORMATION CONTACT: Mr. Curtis E. Glover, Sr. Procurement 
Analyst, Federal Acquisition Policy Division, GSA, telephone number 
202-501-1448, or via email to [email protected].

SUPPLEMENTARY INFORMATION: A. Federal Acquisition Regulation (FAR) 
Subpart 4.11 prescribes policies and procedures for requiring 
contractor registration in the System for Award Management (SAM) 
database to: (1) Increase visibility of vendor sources (including their 
geographical locations) for specific supplies and services; and (2) 
establish a common source of vendor data for the Government.
    In the past, the GSA Office of Inspector General (OIG) conducted an 
investigation into fraudulent activities discovered within SAM. Certain 
bad actors have, through electronic means, used public information to 
impersonate legitimate entities and established new entity 
registrations for those entities in SAM. By establishing fraudulent 
entity registrations, bad actors submitted bids in certain U.S. 
Government procurement systems or shipped deficient or counterfeit 
goods to the U.S. Government. GSA established a new Information 
Collection Request (ICR) to collect additional information to support 
increased validation of entities registered and registering in the 
System for Award Management (SAM). This additional information is 
contained in a notarized letter in which an officer or other signatory 
authority of the entity formally appoints the Entity Administrator for 
the entity registering or recertifying in SAM. The original, signed 
letter is mailed to the Federal Service Desk for SAM prior to the 
registration's activation or re-registration.
    The new ICR expires September 30, 2018, without authority for an 
extension. GSA is actively pursuing technical alternatives to the 
collection of this information for all non-federal entities. GSA seeks 
to refine the requirement and adopt a risk-based approach. This notice 
for an extension of the ICR lays the groundwork for the authority to 
continue collection of the information provided GSA is still pursuing 
the technical alternative beyond the ICR expiration date. In the 
interim, the collection of the notarized letter information is 
essential to GSA's acquisition mission to meet the needs of all federal 
agencies, as well as the needs of the grant community. A key element of 
GSA's mission is to provide efficient and effective acquisition 
solutions across the Federal Government. SAM is essential to the 
accomplishment of that mission. In addition to federal contracts, 
federal assistance programs also rely upon the integrity and security 
of the information in SAM. Without assurances that the information in 
SAM is protected and, is at minimal risk of compromise, GSA would risk 
losing the confidence of the federal acquisition and assistance 
communities which is serves. As a result, some entities may prefer not 
to do business with the Federal Government.
B. Annual Reporting Burden.
    Respondents: 686,400.
    Responses per Respondent: 1.
    Total Annual Responses: 686,400.
    Hours per Response: 2.25.
    Total Burden Hours: 1,544,400.
    The information collection allows GSA to request the notarized 
letter, and apply this approach to new registrants (an average of 7,200 
per month) and to existing SAM registrants (an average of 50,000 re-
register per month).
    Entities registered and registering in SAM are provided the 
template for the requirements of the notarized letter. It is estimated 
that the Entity Administrator will take on average 0.5 hour to create 
the letter and 0.25 hour to mail the hard copy letter. GSA proposes 
that an Entity Administrator equivalent to a GS-5, Step 5 
Administrative Support person within the Government would perform these 
tasks. The estimated hourly rate of $24.70 (Base + Locality + Fringe) 
was used for the calculation.
    Based on historical data of the ratio of small entities to other 
than small entities registering in SAM, GSA approximates 32,200 of the 
57,200 new and existing entities (re-registrants) will have in-house 
resources to notarize documents. GSA proposes that the entities with 
in-house notaries will typically be large businesses where the 
projected salary of the executive or officer responsible for signing 
the notarized letter is on average approximately $150 per hour. The 
projected time for signature and notarizing the letter internally is 
0.5 hour.
    The other remaining 25,000 new and existing entities (re-
registrants) per month are estimated to be small entities where the 
projected salary of the executive or officer responsible signing the 
notarized letter is on average approximately $100 per hour. These 
entities will more than likely have to obtain notary services from an 
outside source. The projected time for signature and notarizing the 
letter externally is 1 hour. The estimate includes a nominal fee 
($5.00) usually charged by third- party notaries.
C. Public Comments.
    Public comments are particularly invited on: Whether this 
collection of information is necessary, whether it will have practical 
utility; whether our estimate of the public burden of this collection 
of information is accurate, and based on valid assumptions and 
methodology; ways to enhance the quality, utility, and clarity of the 
information to be collected; and ways in which we can minimize the 
burden of the collection of information on those who are to respond, 
through the use of appropriate technological collection techniques or 
other forms of information technology.
    Obtaining Copies of Proposals: Requesters may obtain a copy of the 
information collection documents from the General Services 
Administration, Regulatory Secretariat Division (MVCB), 1800 F Street 
NW, Washington, DC 20405. ATTN: Information Collection 3090-0317; 
Notarized Document Submittal for System for Award Management 
Registration. Please cite OMB Control No. 3090-0317; Notarized Document 
Submittal for System for Award Management Registration, in all 
correspondence.

    Dated: May 22, 2018.
David A. Shive,
Chief Information Officer.
[FR Doc. 2018-11321 Filed 5-24-18; 8:45 am]
 BILLING CODE 6820-EP-P