Privacy Act of 1974; System of Records, 23438-23440 [2018-10770]

Agencies

• DEPARTMENT OF DEFENSE

[Federal Register Volume 83, Number 98 (Monday, May 21, 2018)]
[Notices]
[Pages 23438-23440]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-10770]


-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

[Docket ID: DOD-2018-OS-0029]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary, DoD.

ACTION: Notice of a new System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to add a new 
system of records, Spouse Education and Career Opportunities (SECO) 
Program, DPR 46 DoD. This program makes available the resources and 
tools to help military spouses with career exploration and discovery, 
career education and training, employment readiness, and career 
connections at any point within the military spouse's career. The 
records allow the spouse to build a profile including their contact 
information, education, and employment data. This allows the individual 
to save information over time in order to easily prepopulate it into 
tools such as resume builders and career and education planning 
resources. Records may also be used as a management tool for 
statistical analysis, tracking, reporting, evaluating program 
effectiveness and conducting research.

DATES: Comments will be accepted on or before June 20, 2018. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov.
    Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Chief 
Management Officer, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Suite 08D09, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Luz D. Ortiz, Chief, Records, 
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, 
Washington, DC 20301-1155, or by phone at (571) 372-0478.

SUPPLEMENTARY INFORMATION: The Department of Defense (DoD) Spouse 
Education and Career Opportunities (SECO) Program (DPR 46 DoD) is the 
primary source of education, career and employment counseling for all 
military spouses seeking post-secondary education, training, licenses 
and credentials necessary for portable career employment. The SECO 
program delivers the resources and tools necessary to assist spouses of 
service members with career exploration/discovery, career education and 
training, employment readiness, and career connections at any point 
within the military spouse's career. It is imperative the DoD collect 
data to ensure the SECO program meets its overarching goal of 
increasing employment opportunities for military spouses. The DoD 
requires the information in the proposed collection for program 
planning and management purposes. Collected information will ensure the 
SECO program can assemble relevant metrics and make determinations of 
program viability and improvement. Additionally, the data collected is 
utilized to build a spouse profile allowing information to be saved 
over time and to prepopulate information into tools such as resume 
builders and career and education planning resources.
    This program complies with 10 U.S.C. 1784, Employment Opportunities 
for

[[Page 23439]]

Military Spouses and 10 U.S.C. 1784a, Education and Training 
Opportunities for Military Spouses to Expand Employment and Portable 
Career Opportunities by requiring the DoD to assist military spouses 
with education, training, and career opportunities.
    Military spouses may learn about the SECO program in various ways 
including through the Military OneSource program, installation service 
providers, from other military spouses and via general online searches. 
Once aware of the SECO program, a military spouse can access it by 
simply going online to the following URL: https://myseco.militaryonesource.mil. Users are able to review resources at 
that time or select to log in to create an account.
    All information is collected from military spouses online via the 
SECO system and utilized to provide military spouses with education and 
employment resources tailored to their specific needs. Military spouse 
eligibility is verified through the Defense Enrollment Eligibility 
Reporting Systems (DEERS).
    Once logged in, military spouses may opt in to receive email 
notifications from their account to remind them of outstanding tasks 
(e.g. completing their profile) and to receive updates on upcoming 
events and news. Spouses opting into email notifications receive them 
once per month.
    The Office of the Secretary of Defense notices for systems of 
records subject to the Privacy Act of 1974, as amended, have been 
published in the Federal Register and are available from the address in 
FOR FURTHER INFORMATION CONTACT or at the Defense Privacy, Civil 
Liberties, and Transparency Division website at https://defense.gov/privacy.
    The proposed systems reports, as required by the Privacy Act of 
1974, as amended, were submitted on April 26, 2018, to the House 
Committee on Oversight and Government Reform, the Senate Committee on 
Homeland Security and Governmental Affairs, and the Office of 
Management and Budget (OMB) pursuant to Section 6 to OMB Circular No. 
A-108, ``Federal Agency Responsibilities for Review, Reporting, and 
Publication under the Privacy Act,'' revised December 23, 2016 
(December 23, 2016, 81 FR 94424).

    Dated: May 16, 2018.
Shelly E. Finke,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER
    Spouse Education and Career Opportunities (SECO) Program, DPR 46 
DoD.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Defense Information Systems Agency (DISA), Defense Enterprise 
Computing Centers (DECC) Montgomery, 401 East Moore Drive, Maxwell Air 
Force Base, Alabama 36114-3000.

SYSTEM MANAGER(S):
    Director, Office of Family Readiness Policy (OFRP) or SECO Program 
Manager, Military Community and Family Policy (MC&FP), 4800 Mark Center 
Drive, Alexandria, VA 22350-2300; email: [email protected], phone: 
571-372-5314.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 136, Under Secretary of Defense for Personnel and 
Readiness; 10 U.S.C. 1144, Employment Assistance, Job Training 
Assistance, and Other Transitional Services: Department Of Labor; 10 
U.S.C. 1784, Employment opportunities for military spouses; 10 U.S.C. 
1784a, Education and training opportunities for military spouses to 
expand employment and portable career opportunities; and DoD 
Instruction 1342.22, Military Family Readiness.

PURPOSE OF THE SYSTEM:
    The SECO Program is the primary source of education, career and 
employment counseling for all military spouses. The SECO website 
delivers the resources and tools necessary to assist military spouses 
with career exploration/discovery, career education and training, 
employment readiness, and career connections at any point within the 
military spouse's career.
    Records may also be used as a management tool for statistical 
analysis, tracking, reporting, evaluating program effectiveness and 
conducting research.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Participating spouses of members of the United States Armed Forces 
(military spouses).

CATEGORIES OF RECORDS IN THE SYSTEM:
    Military spouse's name, DoD ID number, date of birth, gender, 
mailing and home address, years as military spouse, personal email 
address, personal cell and home telephone number, work experience, 
education, certificates and licenses, skills, abilities, competencies, 
and other information related to the individual concerning career 
networking providers, affiliations, and materials; Military sponsor's 
name, pay grade, current projected date of separation, branch of 
service, service eligibility, and time in service.

RECORD SOURCE CATEGORIES:
    The individual, Defense Enrollment Eligibility Reporting System 
(DEERS).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To civilian educational institutions where the participant is 
enrolled, for the purposes of ensuring correct enrollment and billing 
information.
    b. To the Department of Education, Consumer Financial Protection 
Bureau and the Department of Justice for the purpose of complying with 
E.O. 13607, Establishing Principles of Excellence for Educational 
Institutions Serving Service Members, Veterans, Spouses, and Other 
Family Members.
    c. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government when 
necessary to accomplish an agency function related to this system of 
records.
    d. To the appropriate federal, state, local, territorial, tribal, 
or foreign, or international law enforcement authority or other 
appropriate entity where a record, either alone or in conjunction with 
other information, indicates a violation or potential violation of law, 
whether criminal, civil, or regulatory in nature.
    e. To any component of the Department of Justice for the purpose of 
representing the DoD, or its components, officers, employees, or 
members in pending or potential litigation to which the record is 
pertinent.
    f. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body or official, when the DoD or other 
Agency representing the DoD determines that the records are relevant 
and necessary to the proceeding; or in an appropriate proceeding before 
an administrative or adjudicative body when the adjudicator determines 
the records to be relevant to the proceeding.
    g. To the National Archives and Records Administration for the 
purpose of records management inspections conducted under authority of 
44 U.S.C. 2904 and 2906.
    h. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the

[[Page 23440]]

information on behalf of, and at the request of, the individual who is 
the subject of the record.
    i. To appropriate agencies, entities, and persons when (1) the DoD 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the DoD has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the DoD 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the DoD's efforts to respond to the suspected 
or confirmed breach or to prevent, minimize, or remedy such harm.
    j. To another Federal agency or Federal entity, when the DoD 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are maintained in electronic storage media, in accordance 
with the safeguards mentioned below.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Information in this system may be retrieved by name or DoD ID 
number.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are retained and disposed of consistent with the 
National Archives and Records Administration approved records 
disposition schedule (General Records Schedule 3.2, Item 30). User 
accounts are deleted after 3 consecutive years of inactivity.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Unauthorized access to records is low due to SECO being hosted on a 
DoD Risk Management Framework life-cycle cybersecurity infrastructure. 
Electronic records are maintained on a military installation in a 
secure building in a controlled area accessible only to authorized 
personnel. Physical entry is restricted by the use of locks and 
passwords and administrative procedures which are changed periodically. 
The system is designed with access controls, comprehensive intrusion 
detection, and virus protection. Access to personally identifiable 
information is role based and restricted to those requiring the data in 
the performance of their official duties and upon completing annual 
information assurance and privacy training. Records are encrypted 
during transmission to protect session information and at rest. 
Encrypted random tokens are implemented to protect against session 
hijacking attempts.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this record system should address inquiries to the Office 
of the Secretary of Defense/Joint Staff Freedom of Information Act 
Requester Service Center, 1155 Defense Pentagon, Washington, DC 20301-
1155.
    Signed, written requests should include the individual's full name, 
DoD ID number, current address, and telephone number and this system of 
records notice number.
    In addition, the requester must provide either a notarized 
signature or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The Office of the Secretary of Defense (OSD) rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine if information about themselves is 
contained in this record system should address inquiries to the 
Director, Office of Family Readiness Policy (OFRP) or SECO Program 
Manager, Military Community and Family Policy (MC&FP), 4800 Mark Center 
Drive, Alexandria VA 22350-2300.
    Signed, written requests should include the individual's full name, 
DoD ID number, current address, and telephone number.
    In addition, the requester must provide either a notarized 
signature or an unsworn declaration made in accordance with 28 U.S.C. 
1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    None.

[FR Doc. 2018-10770 Filed 5-18-18; 8:45 am]
 BILLING CODE 5001-06-P