Division of Behavioral Health, Office of Clinical and Preventive Services Domestic Violence Prevention Initiative, 18848-18854 [2018-08990]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Indian Health Service

[Federal Register Volume 83, Number 83 (Monday, April 30, 2018)]
[Notices]
[Pages 18848-18854]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-08990]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Indian Health Service


Division of Behavioral Health, Office of Clinical and Preventive 
Services Domestic Violence Prevention Initiative

Announcement Type: New Single Source
Funding Announcement Number: HHS-2018-IHS-DVPI-0001
Catalog of Federal Domestic Assistance Number: 93.933

Key Dates

    Application Deadline Date: July 1, 2018.
    Review Date: July 9-11, 2018.
    Earliest Anticipated Start Date: July 15, 2018.
    Signed Tribal Resolutions Due Date: July 1, 2018.
    Proof of Non-Profit Status Due Date: July 1, 2018.

I. Funding Opportunity Description

Statutory Authority

    The Indian Health Service (IHS) Office of Clinical and Preventive 
Services (OCPS), Division of Behavioral Health (DBH), is accepting an 
application for a single source grant with the Oglala Sioux Tribe (OST) 
to continue the expansion of advocacy and shelter services for domestic 
and sexual violence on the Pine Ridge Reservation under the Domestic 
Violence Prevention Program Initiative (DVPI). The DVPI was first 
established by the Omnibus Appropriations Act of 2009, Public Law 111-
8, 123 Stat. 524, 735, and continued in the annual appropriations acts 
since that time. This program is authorized under the authority of 25 
U.S.C. 13, the Snyder Act, and the Indian Health Care Improvement Act, 
at 25 U.S.C. 1665a and 1665m. This program is described in the Catalog 
of Federal Domestic Assistance under 93.933.

Background

    The DBH serves as the primary source of national advocacy, policy 
development, management and administration of behavioral health, 
alcohol and substance abuse, and family violence prevention programs. 
The DVPI promotes the development of evidence-based and practice-based 
models that represent culturally appropriate prevention and treatment 
approaches to domestic and sexual violence from a community-driven 
context. IHS proposes to enter into a single source grant with the OST 
based on prior collaboration between the IHS and the OST during the 
DVPI pilot project years 2010-2015 to expand advocacy services to 
victims of domestic and sexual violence (DSV) including shelter, and 
emergency housing.

Purpose

    The purpose of this Single Source grant is to provide funding to 
assist victims of DSV on the Pine Ridge Reservation. Specifically, IHS 
is requesting an application that will enhance or expand the OST's 
crisis response efforts, shelter and emergency housing services, and/or 
training and technical assistance opportunities. Examples of grant 
activities may include:
     Purchase of modular buildings to expand shelter services.
     Emergency travel and transportation costs to surrounding 
shelters.
     Training for staff and/or individuals delivering DSV 
services.
     Technical assistance.

Single Source Justification

    The OST is identified as the single source for this grant based on 
funding allocated by the IHS to benefit the OST from the 2010-2015 
DVPI. The OST exceeded expectations as a partner during the DVPI pilot 
in responding to the needs of victims of DSV in the servicing area of 
the OST and is the best resource to continue expansion on the proposed 
services in this announcement.

[[Page 18849]]

II. Award Information

Type of Award

    Grant.

Estimated Funds Available

    The total amount of funding identified for this project is 
approximately $920,000. Submitted application should not exceed the 
total amount of available funding and should be divided over two years 
in the budget portion of the application. The IHS is under no 
obligation to make awards that are selected for funding under this 
announcement.

Anticipated Number of Awards

    One application will be accepted under this announcement for OST 
and only one award will be issued.

Period of Performance

    The period of performance is for two years and will run 
consecutively from July 15, 2018, to July 14, 2020.

III. Eligibility Information

1. Eligibility

    The award is offered as a single source grant to the OST.

2. Cost Sharing or Matching

    The IHS does not require matching funds or cost sharing for grants 
or cooperative agreements.

3. Other Requirements

    Funding for year one should focus on program planning and 
development and the year two focus should be on program implementation. 
If the application budget exceeds the highest dollar amount outlined 
under the Estimated Funds Available section within this funding 
announcement, the application will be considered ineligible and will 
not be reviewed for further consideration. If deemed ineligible, IHS 
will not return the application. The applicant will be notified by 
email by the Division of Grants Management (DGM) of this decision.
Tribal Resolution
    An official signed Tribal resolution from the OST must be received 
by the DGM prior to a Notice of Award (NoA) being issued to the 
applicant for funding. However, if an official signed Tribal resolution 
cannot be submitted with the electronic application submission prior to 
the official application deadline date, a draft Tribal resolution must 
be submitted by the deadline in order for the application to be 
considered complete and eligible for review. The draft Tribal 
resolution is not in lieu of the required signed resolution, but is 
acceptable until a signed resolution is received. If an official signed 
Tribal resolution is not received by DGM when funding decisions are 
made, then a NoA will not be issued to the applicant and they will not 
receive any IHS funds until such time as they have submitted a signed 
resolution to the Grants Management Specialist listed in this funding 
announcement.
Proof of Non-Profit Status
    If the OST is claiming non-profit status they must submit proof. A 
copy of the 501(c)(3) Certificate must be received with the application 
submission by the Application Deadline Date listed under the Key Dates 
section on page one of this announcement.
    The applicant submitting any of the above additional documentation 
after the initial application submission due date is required to ensure 
the information was received by the IHS DGM by obtaining documentation 
confirming delivery (i.e. FedEx tracking, postal return receipt, etc.).

IV. Application and Submission Information

1. Obtaining Application Materials

    The application package and detailed instructions for this 
announcement can be found at https://www.grants.gov or https://www.ihs.gov/dgm/funding/.
    Questions regarding the electronic application process may be 
directed to Mr. Paul Gettys at (301) 443-2114 or (301) 443-5204.

2. Content and Form Application Submission

    The applicant must include the project narrative as an attachment 
to the application package. Mandatory documents for all applicants 
include:

 Table of contents.
 Abstract (one page) summarizing the project.
 Application forms:
    [cir] SF-424, Application for Federal Assistance.
    [cir] SF-424A, Budget Information--Non-Construction Programs.
    [cir] SF-424B, Assurances--Non-Construction Programs.
 Categorical Budget and Budget Justification (must be single-
spaced and not exceed 5 pages).
 Project Narrative (must be single-spaced and not exceed 15 
pages).
    [cir] OST background information.
    [cir] Proposed scope of work, objectives, and activities that 
provide a description of what will be accomplished, including a two-
page Timeline Chart.
 Tribal Resolution(s).
 Letters of Support from OST Tribal Council.
 501(c)(3) Certificate (if applicable).
 Biographical sketches for all Key Personnel.
 Contractor/Consultant resumes or qualifications and scope of 
work.
 Disclosure of Lobbying Activities (SF-LLL).
 Certification Regarding Lobbying (GG-Lobbying Form).
 Copy of current Negotiated Indirect Cost rate (IDC) agreement 
(required in order to receive IDC).
 Organizational Chart.
 Documentation of current Office of Management and Budget (OMB) 
Financial Audit. Acceptable forms of documentation include:
    [cir] Email confirmation from Federal Audit Clearinghouse (FAC) 
that audits were submitted; or
    [cir] Face sheets from audit reports. These can be found on the FAC 
website at https://harvester.census.gov/facdissem/main.aspx.
Public Policy Requirements
    All Federal-wide public policies apply to IHS grants and 
cooperative agreements with exception of the Discrimination Policy.
Requirements for Project and Budget Narratives
    A. Project Narrative: This narrative should be a separate Word 
document that is no longer than 15 pages and must: be single-spaced, 
type written, have consecutively numbered pages, use black type not 
smaller than 12 point, and be printed on one side only of standard size 
8-\1/2\'' x 11'' paper.
    Be sure to succinctly answer all questions listed under the 
evaluation criteria (refer to Section V.1, Evaluation criteria in this 
announcement) and place all responses and required information in the 
correct section (noted below), or they will not be considered or 
scored. These narratives will assist the Objective Review Committee 
(ORC) in becoming familiar with the applicant's activities and 
accomplishments prior to this possible grant award. If the narrative 
exceeds the page limit, only the first 15 pages will be reviewed. The 
narrative does not include the work plan, standard forms, Tribal 
resolutions, table of contents, categorical budget and budget 
justification, and/or other appendix items.
    There are four parts to the narrative: Part A--Goals and 
Objectives; Part B--Project Activities; Part C--Timeline Chart; and 
Part D--Organizational Capacity, Staffing/Administration.

[[Page 18850]]

    Below are additional details about what must be included in the 
narrative and the page limitations for each narrative and budget 
submitted.
Part A: Goals and Objectives (3 Page Limit)
     Describe the purpose of the proposed project that includes 
a clear statement of goals.
     Outline the goals and objectives for the grant project.
Part B: Project Activities (6 Page Limit)
     Clearly outline all project activities that align with the 
applicant's goals and objectives.
     Describe anticipated barriers to progress of the project 
and how the barriers will be addressed.
     Identify any other programs, agencies, or organizations 
that will participate in the proposed project. Describe their roles, 
responsibilities, and demonstrate their commitment to the project. 
Include a list of these organizations as an attachment to the 
application. In the attached list, indicate the organizations that the 
Tribe has worked with or currently works with. [Note: The attachment 
will not count as part of the 15-page maximum.]
Part C: Timeline (2 Page Limit)
    Provide a timeline chart for two years depicting a realistic 
timeline for the period of performance showing key activities, 
milestones, and responsible staff. [Note: The timeline chart should be 
included as part of the project narrative as specified here. It should 
not be placed as an attachment.]
Part D: Organizational Capacity and Staffing/Administration (4 Page 
Limit)
     Describe the management capability and experience of the 
OST in administering similar grants and projects.
     Discuss the OSTs experience and capacity to provide 
culturally appropriate/competent services to victims of DSV.
     Describe the resources available for the proposed project 
(e.g., facilities, equipment, information technology systems, and 
financial management systems).
     Describe how project continuity will be maintained if/when 
there is a change in the operational environment (e.g., staff turnover, 
change in project leadership, change in elected officials) to ensure 
project stability over the life of the grant.
     Provide a complete list of staff positions for the 
project, including the project director, project coordinator, and other 
key personnel, showing the role of each and their level of effort and 
qualifications.
     Include position descriptions as attachments to the 
project proposal/application for the project director, project 
coordinator, and all key personnel. Position descriptions should not 
exceed one page each. [Note: Attachments will not count against the 15 
page maximum.]
     For individuals that are identified and currently on 
staff, include a biographical sketch for the project director, project 
coordinator, and other key positions as attachments to the project 
proposal/application. Each biographical sketch should not exceed one 
page. [Note: Attachments will not count against the 15 page maximum.] 
Do not include Personally Identifiable Information, Resumes, or 
Curriculum Vitae.
B. Categorical Budget and Budget Justification
    This narrative must include a line item budget with a narrative 
justification for all expenditures identifying reasonable allowable, 
allocable costs necessary to accomplish the goals and objectives as 
outlined in the project narrative. Budget should match the scope of 
work described in the project narrative and should not exceed 5 pages. 
[Note: The categorical budget and budget justification does not count 
against the project narrative page maximum of 15 pages.]

3. Submission Dates and Times

    The application must be submitted electronically through Grants.gov 
by 11:59 p.m. Eastern Daylight Time (EDT) on the Application Deadline 
Date listed in the Key Dates section on page one of this announcement. 
Any application received after the application deadline will not be 
accepted for processing, nor will it be given further consideration for 
funding. Grants.gov will notify the applicant via email if the 
application is rejected.
    If technical challenges arise and assistance is required with the 
electronic application process, contact Grants.gov Customer Support via 
email to [email protected] or at (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays). If problems persist, contact Mr. Gettys 
([email protected]), DGM Grant Systems Coordinator, by telephone at 
(301) 443-2114 or (301) 443-5204. Please be sure to contact Mr. Gettys 
at least ten days prior to the application deadline. Please do not 
contact the DGM until you have received a Grants.gov tracking number. 
In the event you are not able to obtain a tracking number, call the DGM 
as soon as possible.

4. Intergovernmental Review

    Executive Order 12372 requiring intergovernmental review is not 
applicable to this program.

5. Funding Restrictions

     Pre-award costs are not allowable.
     The available funds are inclusive of direct and 
appropriate indirect costs.
     Only one grant will be awarded to the applicant.
     IHS will not acknowledge receipt of application.
     It is acceptable to include administrative costs for 
planning.

6. Electronic Submission Requirements

    The application must be submitted electronically. Please use the 
following website, https://www.grants.gov to submit an application 
electronically and select the ``Find Grant Opportunities'' link on the 
homepage. Follow the instructions for submitting an application under 
the Package tab. Electronic copies of the application may not be 
submitted as attachments to email messages addressed to IHS employees 
or offices.
    If the applicant needs to submit a paper application instead of 
submitting electronically through Grants.gov, a waiver must be 
requested. Prior approval must be requested and obtained from Mr. 
Robert Tarwater, Director, DGM, (see Section IV.6 below for additional 
information). A written waiver request must be sent to 
[email protected] with a copy to [email protected]. The waiver 
must: (1) Be documented in writing (emails are acceptable), before 
submitting a paper application, and (2) include clear justification for 
the need to deviate from the required electronic grants submission 
process.
    Once the waiver request has been approved, the applicant will 
receive a confirmation of approval email containing submission 
instructions and the mailing address to submit the application. A copy 
of the written approval must be submitted along with the hardcopy of 
the application that is mailed to DGM. The paper application that are 
submitted without a copy of the signed waiver from the Director of the 
DGM will not be reviewed or considered for funding. The applicant will 
be notified via email of this decision by the Grants Management Officer 
of the DGM. The paper application must be received by the DGM no later 
than 5:00 p.m. EDT on the Application Deadline Date listed in the Key 
Dates section on page one of this announcement. A late application

[[Page 18851]]

will not be accepted for processing or considered for funding. 
Applicants that do not adhere to the timelines for System for Award 
Management (SAM) and/or https://www.grants.gov registration or that fail 
to request timely assistance with technical issues will not be 
considered for a waiver to submit a paper application.
    Please be aware of the following:
     Please search for the application package in https://www.grants.gov by entering the CFDA number or the Funding Opportunity 
Number. Both numbers are located in the header of this announcement.
     If you experience technical challenges while submitting 
your application electronically, please contact Grants.gov Support 
directly at: [email protected] or (800) 518-4726. Customer Support is 
available to address questions 24 hours a day, 7 days a week (except on 
Federal holidays).
     Upon contacting Grants.gov, obtain a tracking number as 
proof of contact. The tracking number is helpful if there are technical 
issues that cannot be resolved and a waiver from the agency must be 
obtained.
     Applicants are strongly encouraged not to wait until the 
deadline date to begin the application process through https://www.grants.gov as the registration process for SAM and Grants.gov could 
take up to 15 working days.
     Please use the optional attachment feature in Grants.gov 
to attach additional documentation that may be requested by the DGM.
     All applicants must comply with any page limitation 
requirements described in this funding announcement.
     After electronically submitting the application, the 
applicant will receive an automatic acknowledgment from Grants.gov that 
contains a Grants.gov tracking number. The DGM will download the 
application from Grants.gov and provide necessary copies to the 
appropriate agency officials. Neither the DGM nor the Office of 
Clinical and Preventive Services, Division of Behavioral Health will 
notify the applicant that the application has been received.
     An emailed application will not be accepted under this 
announcement.
Dun and Bradstreet (D&B) Data Universal Numbering System (DUNS)
    All IHS applicants and grantee organizations are required to obtain 
a DUNS number and maintain an active registration in the SAM database. 
The DUNS number is a unique 9-digit identification number provided by 
D&B which uniquely identifies each entity. The DUNS number is site 
specific; therefore, each distinct performance site may be assigned a 
DUNS number. Obtaining a DUNS number is easy, and there is no charge. 
To obtain a DUNS number, you may access it through https://fedgov.dnb.com/webform, or to expedite the process, call (866) 705-
5711.
    All HHS recipients are required by the Federal Funding 
Accountability and Transparency Act of 2006, as amended (``Transparency 
Act''), to report information on sub-awards. Accordingly, all IHS 
grantees must notify potential first-tier sub-recipients that no entity 
may receive a first-tier sub-award unless the entity has provided its 
DUNS number to the prime grantee organization. This requirement ensures 
the use of a universal identifier to enhance the quality of information 
available to the public pursuant to the Transparency Act.
System for Award Management (SAM)
    Organizations that were not registered with Central Contractor 
Registration and have not registered with SAM will need to obtain a 
DUNS number first and then access the SAM online registration through 
the SAM home page at https://www.sam.gov (U.S. organizations will also 
need to provide an Employer Identification Number from the Internal 
Revenue Service that may take an additional 2-5 weeks to become 
active). Completing and submitting the registration takes approximately 
one hour to complete and SAM registration will take 3-5 business days 
to process. Registration with the SAM is free of charge. Applicants may 
register online at https://www.sam.gov.
    Additional information on implementing the Transparency Act, 
including the specific requirements for DUNS and SAM, can be found on 
the IHS Grants Management, Grants Policy website: https://www.ihs.gov/dgm/policytopics/.

V. Application Review Information

    The instructions for preparing the application narrative also 
constitute the evaluation criteria for reviewing and scoring the 
application. Weights assigned to each section are noted in parentheses. 
The 15 page narrative should include only the first year of activities; 
information for multi-year projects should be included as an appendix. 
See ``Multi-year Project Requirements'' at the end of this section for 
more information. The narrative section should be written in a manner 
that is clear to outside reviewers unfamiliar with prior related 
activities of the applicant. It should be well organized, succinct, and 
contain all information necessary for reviewers to understand the 
project fully. Points will be assigned to each evaluation criteria 
adding up to a total of 100 points. A minimum score of 60 points is 
required for funding. Points are assigned as follows:

1. Criteria

    Your application will be reviewed and scored according to the 
quality of responses to the required application components in Sections 
A-E:
    Part A--Introductions and Need for Assistance.
    Part B--Project Objective(s), Work Plan and Approach.
    Part C--Program Evaluation.
    Part D--Organizational Capacity, Staffing/Administration.
    Part E--Categorical Budget and Budget Justification.
A. Introduction and Need for Assistance (History and Current Situation) 
(15 Points)
    This section should demonstrate knowledge of concerns and issues 
regarding DSV specific to the OST. Identify the proposed catchment area 
and provide demographic information on the population to receive 
services. Describe the stakeholders and resources in the catchment area 
providing services to victims of DSV.
     Describe the need to increase the capacity to implement, 
sustain, and improve effective DSV services including shelter and 
emergency housing consistent with the purpose of the program.
     Describe the existing service gaps, barriers, and other 
systemic challenges related to the need for planning and capacity 
building and coordination of DSV services.
B. Project Objective(s), Work Plan and Approach (35 Points)
    This section should demonstrate a sound and effective annual work 
plan that will support accomplishment of deliverables and milestones of 
the project. The work plan should be designed to:
     Describe the purpose of the proposed project.
     Affirm the goals of the project are consistent with 
priorities of the Tribal government and support of this application.
     Describe how project activities will increase the capacity 
to serve victims of DSV.
     Describe potential project partners and community 
resources in the catchment area that can participate in

[[Page 18852]]

the planning process and capacity building.
     Describe anticipated barriers to progress of the project 
and how these barriers will be addressed.
     Provide a timeline chart depicting a realistic timeline 
for the entire period of performance showing key activities, 
milestones, and responsible staff. [Note: The timeline chart should be 
part of the project narrative as specified in the ``Requirements for 
Project Proposals'' section. It should not be placed in as an 
attachment.]
C. Program Evaluation (15 Points)
     Define the criteria to be used to evaluate planning 
activities.
     Clearly describe the methodologies and parameters that 
will be used to determine if the needs identified are being met and if 
the outcomes identified are being achieved.
     Ensure the goals and objectives are measurable and 
consistent with the purpose of the program and meet the needs of the 
people to be served.
     Ensure the measurement includes activities that will lead 
to sustainability.
D. Organizational Capabilities, Key Personnel and Qualifications (20 
Points)
     Describe the management capability and experience of the 
OST in administering similar grants and projects.
     Identify the department/division that will administer this 
project. Include a description of this entity, its function, and its 
placement within the organization.
     Describe how project continuity will be maintained if/when 
there is a change in the operational environment (e.g., staff turnover, 
change in project leadership, change in elected officials) to ensure 
project stability over the life of the grant.
     Provide a list of staff positions for the project.
     Include position descriptions as attachments to the 
application for the behavioral health staff, project director, project 
coordinator, and all key personnel. Position descriptions should not 
exceed one page each.
     For individuals that are currently on staff, include a 
biographical sketch for each individual that will be listed as the 
behavioral health staff, project director, project coordinator, and 
other key positions. Describe the experience of identified staff in 
domestic violence and sexual assault work in the community/communities. 
Include each biographical sketch as attachments to the project 
proposal/application. Biographical sketches should not exceed one page 
per staff member. Reviewers will not consider information past page 
one. Do not include Personally Identifiable Information, Resumes, or 
Curriculum Vitae.
E. Categorical Budget and Budget Justification (15 Points)
     Include a line item budget for all expenditures 
identifying reasonable and allowable costs necessary to accomplish the 
goals and objectives as outlined in the project narrative for both 
budget years. The budget should match the scope of work described in 
the project narrative for the first budget year expenses only.
     The applicant must provide a budget narrative 
justification of the items included in the proposed line item budget.
     Applicants should ensure that the budget and budget 
narrative are aligned with the project narrative. The categorical 
budget and budget justification the applicant provides will be 
considered by reviewers in assessing the applicant's submission, along 
with the material in the project narrative.
     The categorical budget and budget justification must 
detail the grantee's estimated first year budget for project planning 
and activities and second year budget for program implementation not to 
exceed the total award amount of $920,000.
     The categorical budget and budget justification must not 
exceed 5 single-spaced pages. [Note: The categorical budget and budget 
justification does not count against the project narrative page maximum 
of 15 pages.]
Additional Documents Can Be Uploaded as Appendix Items in Grants.gov
     Work plan and time line for proposed objectives.
     Position descriptions for key staff.
     Resumes of key staff that reflect current duties.
     Consultant or contractor proposed scope of work and letter 
of commitment (if applicable).
     Current Indirect Cost Agreement.
     Organizational chart.
     Map of area identifying project location(s).
     Additional documents to support narrative (i.e., data 
tables, key news articles, etc.).

2. Review and Selection

    Each application will be prescreened by the DGM staff for 
eligibility and completeness as outlined in the funding announcement. 
An application that meets the eligibility criteria will be reviewed for 
merit by the ORC based on evaluation criteria in this funding 
announcement. The ORC could be composed of both Tribal and Federal 
reviewers appointed by the IHS Program to review and make 
recommendations on your application. The technical review process 
ensures selection of quality projects in a national competition for 
limited funding. An incomplete application that is non-responsive to 
the eligibility criteria will not be referred to the ORC. The applicant 
will be notified via email of this decision by the Grants Management 
Officer of the DGM. Applicants will be notified by DGM, via email, to 
outline minor missing components (i.e., budget narratives, audit 
documentation, key contact form) needed for an otherwise complete 
application. All missing documents must be sent to DGM on or before the 
due date listed in the email of notification of missing documents 
required.
    To obtain a minimum score for funding by the ORC, applicants must 
address all program requirements and provide all required 
documentation.

VI. Award Administration Information

1. Award Notices

    The NoA is a legally binding document signed by the Grants 
Management Officer and serves as the official notification of the grant 
award. The NoA will be initiated by the DGM in our grant system, 
GrantSolutions (https://www.grantsolutions.gov). Each entity that is 
approved for funding under this announcement will need to request or 
have a user account in GrantSolutions in order to retrieve their NoA. 
The NoA is the authorizing document for which funds are dispersed to 
the approved entities and reflects the amount of Federal funds awarded, 
the purpose of the grant, the terms and conditions of the award, the 
effective date of the award, the budget period, and the period of 
performance.
Disapproved Applicants
    Applicants who received a score less than the recommended funding 
level for approval, 60 and were deemed to be disapproved by the ORC, 
will receive an Executive Summary Statement from the IHS program office 
within 30 days of the conclusion of the ORC outlining the strengths and 
weaknesses of their application. The summary statement will be sent to 
the Authorized Organizational Representative that is identified on the 
face page (SF-424) of the application. The IHS program office will also 
provide additional contact information as needed to address questions 
and concerns as well as provide technical assistance if desired.

[[Page 18853]]

Approved But Unfunded Applicant
    An approved but unfunded applicant that meets the minimum scoring 
range and was deemed by the ORC to be ``Approved'', but was not funded 
due to a lack of funds, will have their application held by DGM for a 
period of one year. If additional funding becomes available during the 
course of FY 2018 the approved but unfunded application may be re-
considered by the awarding program office for possible funding. The 
applicant will also receive an Executive Summary Statement from the IHS 
program office within 30 days of the conclusion of the ORC.

    Note: Any correspondence other than the official NoA signed by 
an IHS grants management official announcing to the project director 
that an award has been made to their organization is not an 
authorization to implement their program on behalf of IHS.

2. Administrative Requirements

    Grants are administered in accordance with the following 
regulations and policies:
    A. The criteria as outlined in this program announcement.
    B. Administrative Regulations for Grants:
     Uniform Administrative Requirements for HHS Awards, 
located at 45 CFR part 75.
    C. Grants Policy:
     HHS Grants Policy Statement, Revised 01/07.
    D. Cost Principles:
     Uniform Administrative Requirements for HHS Awards, ``Cost 
Principles,'' located at 45 CFR part 75, subpart E.
    E. Audit Requirements:
     Uniform Administrative Requirements for HHS Awards, 
``Audit Requirements,'' located at 45 CFR part 75, subpart F.

3. Indirect Costs

    This section applies to all grant recipients that request 
reimbursement of indirect costs (IDC) in their grant application. In 
accordance with HHS Grants Policy Statement, Part II-27, IHS requires 
applicants to obtain a current IDC rate agreement prior to award. The 
rate agreement must be prepared in accordance with the applicable cost 
principles and guidance as provided by the cognizant agency or office. 
A current rate covers the applicable grant activities under the current 
award's budget period. If the current rate is not on file with the DGM 
at the time of award, the IDC portion of the budget will be restricted. 
The restrictions remain in place until the current rate is provided to 
the DGM.
    Generally, IDC rates for IHS grantees are negotiated with the 
Division of Cost Allocation (DCA) https://rates.psc.gov/ and the 
Department of Interior (Interior Business Center) https://www.doi.gov/ibc/services/finance/indirect-cost-services/indian-tribes. For 
questions regarding the indirect cost policy, please call the Grants 
Management Specialist listed under ``Agency Contacts'' or the main DGM 
office at (301) 443-5204.

4. Reporting Requirements

    The grantee must submit required reports consistent with the 
applicable deadlines. Failure to submit required reports within the 
time allowed may result in suspension or termination of an active 
grant, withholding of additional awards for the project, or other 
enforcement actions such as withholding of payments or converting to 
the reimbursement method of payment. Continued failure to submit 
required reports may result in one or both of the following: 1) the 
imposition of special award provisions; and 2) the non-funding or non-
award of other eligible projects or activities. This requirement 
applies whether the delinquency is attributable to the failure of the 
grantee organization or the individual responsible for preparation of 
the reports. Per DGM policy, all reports are required to be submitted 
electronically by attaching them as a ``Grant Note'' in GrantSolutions. 
Personnel responsible for submitting reports will be required to obtain 
a login and password for GrantSolutions. Please see the Agency Contacts 
list in section VII for the systems contact information.
    The reporting requirements for this program are noted below.
A. Progress Reports
    Program progress reports are required annually, within 30 days 
after the budget period ends. These reports must include a brief 
comparison of actual accomplishments to the goals established for the 
period, a summary of progress to date or, if applicable, provide sound 
justification for the lack of progress, and other pertinent information 
as required. A final report must be submitted within 90 days of 
expiration of the period of performance.
B. Financial Reports
    Federal Financial Report (FFR or SF-425), Cash Transaction Reports 
are due 30 days after the close of every calendar quarter to the 
Payment Management Services, HHS at https://pms.psc.gov. It is 
recommended that the applicant also send a copy of the FFR (SF-425) 
report to the Grants Management Specialist. Failure to submit timely 
reports may cause a disruption in timely payments to the organization.
    Grantees are responsible and accountable for accurate information 
being reported on all required reports: the Progress Reports and 
Federal Financial Report.
C. Federal Sub-Award Reporting System (FSRS)
    This award may be subject to the Transparency Act sub-award and 
executive compensation reporting requirements of 2 CFR part 170.
    The Transparency Act requires the OMB to establish a single 
searchable database, accessible to the public, with information on 
financial assistance awards made by Federal agencies. The Transparency 
Act also includes a requirement for recipients of Federal grants to 
report information about first-tier sub-awards and executive 
compensation under Federal assistance awards.
    IHS has implemented a Term of Award into all IHS Standard Terms and 
Conditions, NoAs and funding announcements regarding the FSRS reporting 
requirement. This IHS Term of Award is applicable to all IHS grant and 
cooperative agreements issued on or after October 1, 2010, with a 
$25,000 sub-award obligation dollar threshold met for any specific 
reporting period. Additionally, all new (discretionary) IHS awards 
(where the period of performance is made up of more than one budget 
period) and where: 1) the period of performance start date was October 
1, 2010, or after, and 2) the primary awardee will have a $25,000 sub-
award obligation dollar threshold during any specific reporting period 
will be required to address the FSRS reporting.
    For the full IHS award term implementing this requirement and 
additional award applicability information, visit the DGM Grants Policy 
website at https://www.ihs.gov/dgm/policytopics/.
D. Compliance With Executive Order 13166 Implementation of Services
Accessibility Provisions for All Grant Application Packages and Funding 
Opportunity Announcements
    Recipients of federal financial assistance (FFA) from HHS must 
administer their programs in compliance with federal civil rights law. 
This means that recipients of HHS funds must ensure equal access to 
their programs without regard to a person's race, color, national 
origin, disability, age and, in some circumstances, sex and religion. 
This includes ensuring your

[[Page 18854]]

programs are accessible to persons with limited English proficiency. 
HHS provides guidance to recipients of FFA on meeting their legal 
obligation to take reasonable steps to provide meaningful access to 
their programs by persons with limited English proficiency. Please see 
https://www.hhs.gov/civil-rights/for-individuals/special-topics/limited-english-proficiency/guidance-federal-financial-assistance-recipients-title-VI/.
    The HHS Office for Civil Rights (OCR) also provides guidance on 
complying with civil rights laws enforced by HHS. Please see https://www.hhs.gov/civil-rights/for-individuals/section-1557/; and 
https://www.hhs.gov/civil-rights/. Recipients of FFA also have 
specific legal obligations for serving qualified individuals with 
disabilities. Please see https://www.hhs.gov/civil-rights/for-individuals/disability/. Please contact the HHS OCR for more 
information about obligations and prohibitions under federal civil 
rights laws at https://www.hhs.gov/ocr/about-us/contact-us/ 
or call (800) 368-1019 or TDD (800) 537-7697. Also note it is an HHS 
Departmental goal to ensure access to quality, culturally competent 
care, including long-term services and supports, for vulnerable 
populations. For further guidance on providing culturally and 
linguistically appropriate services, recipients should review the 
National Standards for Culturally and Linguistically Appropriate 
Services in Health and Health Care at https://minorityhealth.hhs.gov/omh/browse.aspx?lvl=2&lvlid=53.
    Pursuant to 45 CFR 80.3(d), an individual shall not be deemed 
subjected to discrimination by reason of his/her exclusion from 
benefits limited by federal law to individuals eligible for benefits 
and services from the IHS.
    Recipients will be required to sign the HHS-690 Assurance of 
Compliance form which can be obtained from the following website: 
https://www.hhs.gov/sites/default/files/forms/hhs-690.pdf, and send it 
directly to the: U.S. Department of Health and Human Services, Office 
for Civil Rights, 200 Independence Ave. SW, Washington, DC 20201.
E. Federal Awardee Performance and Integrity Information System 
(FAPIIS)
    The IHS is required to review and consider any information about 
the applicant that is in the Federal Awardee Performance and Integrity 
Information System (FAPIIS) at https://www.fapiis.gov before making any 
award in excess of the simplified acquisition threshold (currently 
$150,000) over the period of performance. An applicant may review and 
comment on any information about itself that a federal awarding agency 
previously entered. IHS will consider any comments by the applicant, in 
addition to other information in FAPIIS in making a judgment about the 
applicant's integrity, business ethics, and record of performance under 
federal awards when completing the review of risk posed by applicants 
as described in 45 CFR 75.205.
    As required by 45 CFR part 75 Appendix XII of the Uniform Guidance, 
non-federal entities (NFEs) are required to disclose in FAPIIS any 
information about criminal, civil, and administrative proceedings, and/
or affirm that there is no new information to provide. This applies to 
NFEs that receive federal awards (currently active grants, cooperative 
agreements, and procurement contracts) greater than $10,000,000 for any 
period of time during the period of performance of an award/project.
Mandatory Disclosure Requirements
    As required by 2 CFR part 200 of the Uniform Guidance, and the HHS 
implementing regulations at 45 CFR part 75, effective January 1, 2016, 
the IHS must require a non-federal entity or an applicant for a federal 
award to disclose, in a timely manner, in writing to the IHS or pass-
through entity all violations of federal criminal law involving fraud, 
bribery, or gratuity violations potentially affecting the federal 
award.
    Submission is required for all applicants and recipients, in 
writing, to the IHS and to the HHS Office of Inspector General all 
information related to violations of federal criminal law involving 
fraud, bribery, or gratuity violations potentially affecting the 
federal award. 45 CFR 75.113.
    Disclosures must be sent in writing to: U.S. Department of Health 
and Human Services, Indian Health Service, Division of Grants 
Management, ATTN: Robert Tarwater, Director, 5600 Fishers Lane, Mail 
Stop: 09E70, Rockville, MD 20857, (Include ``Mandatory Grant 
Disclosures'' in subject line), Office: (301) 443-5204, Fax: (301) 594-
0899, Email: [email protected].
And
    U.S. Department of Health and Human Services, Office of Inspector 
General, ATTN: Mandatory Grant Disclosures, Intake Coordinator, 330 
Independence Avenue SW, Cohen Building, Room 5527, Washington, DC 
20201.
    URL: https://oig.hhs.gov/fraud/report-fraud/index.asp (Include 
``Mandatory Grant Disclosures'' in subject line) Fax: (202) 205-0604 
(Include ``Mandatory Grant Disclosures'' in subject line) or Email: 
[email protected].
    Failure to make required disclosures can result in any of the 
remedies described in 45 CFR 75.371 Remedies for noncompliance, 
including suspension or debarment (See 2 CFR parts 180 & 376 and 31 
U.S.C. 3321).

VII. Agency Contacts

    1. Questions on the programmatic issues may be directed to: Selina 
T. Keryte, Public Health Analyst, DVPI National Coordinator, Division 
of Behavioral Health, 5600 Fishers Lane, Mail Stop: 08N34, Rockville, 
MD 20857, Phone: (301) 443-7064, Fax: (301) 594-6213, Email: 
[email protected].
    2. Questions on grants management and fiscal matters may be 
directed to: Andrew Diggs, Grants Management Specialist, 5600 Fishers 
Lane, Mail Stop: 09E70, Rockville, MD 20857, Phone: (301) 443-2241, 
Fax: (301) 594-0899, Email: [email protected].
    3. Questions on systems matters may be directed to: Paul Gettys, 
Grant Systems Coordinator, 5600 Fishers Lane, Mail Stop: 09E70, 
Rockville, MD 20857, Phone: (301) 443-2114, DGM main line: (301) 443-
5204, Fax: (301) 594-0899, Email: [email protected].

VIII. Other Information

    The Public Health Service strongly encourages all cooperative 
agreement and contract recipients to provide a smoke-free workplace and 
promote the non-use of all tobacco products. In addition, Public Law 
103-227, the Pro-Children Act of 1994, prohibits smoking in certain 
facilities (or in some cases, any portion of the facility) in which 
regular or routine education, library, day care, health care, or early 
childhood development services are provided to children. This is 
consistent with the HHS mission to protect and advance the physical and 
mental health of the American people.

    Dated: April 9, 2018.
Michael D. Weahkee,
Assistant Surgeon General, U.S. Public Health Service, Acting Director, 
Indian Health Service.
[FR Doc. 2018-08990 Filed 4-27-18; 8:45 am]
 BILLING CODE 4165-16-P