Privacy Act of 1974; System of Records, 6884-6885 [2018-03145]

Download as PDF 6884 Federal Register / Vol. 83, No. 32 / Thursday, February 15, 2018 / Notices integrity of the OIG investigative process, or (c) to demonstrate the accountability of NSF employees or other individuals covered by this system. 14. Disclosure may be made to (a) complainants and/or victims to the extent necessary to provide such persons with information and explanations concerning the results of the investigation or case arising from the matters about which they complained and/or with respect to which they were a victim, and (b) to an individual who has been interviewed or contacted by OIG pursuant to an investigation, audit, or inspection, to the extent that OIG may provide copies of that individual’s statements, testimony, or records produced. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: These records are stored in a variety of media, primarily consisting of file folders, and computer storage equipment. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: The records are retrieved by the names of individuals involved in the investigation or by a unique control number assigned to each investigation. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: The Investigative Files are retained in accordance with OIG’s records retention schedule. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: sradovich on DSK3GMQ082PROD with NOTICES RECORD ACCESS PROCEDURES: The major part of this system is exempted from this requirement pursuant to 5 U.S.C. 552a(j)(2) or –(k)(2). To the extent that this system of records is not subject to exemption, it is subject to access. A determination as to exemption shall be made at the time a request for access is received. Access requests must be sent to the Privacy Act Officer in accordance with procedures found at 45 CFR part 613. CONTESTING RECORD PROCEDURES: The major part of this system is exempted from this requirement pursuant to 5 U.S.C. 552a(j)(2) or –(k)(2). To the extent that this system of records is not subject to exemption, it is subject to contest. A determination as to 19:01 Feb 14, 2018 Jkt 244001 NOTIFICATION PROCEDURES: The Privacy Act Officer should be contacted in accordance with procedures found at 45 CFR part 613. EXEMPTIONS PROMULGATED FOR THE SYSTEM: This system is exempted from 5 U.S.C. 552a except subsections –(b); –(c)(1) and –(2); –(e)(4)(A) through –(F); –(e)(6), –(7), –(9), –(10), and –(11); and –(i) under 552a(j)(2) to the extent the system of records pertains to enforcement of criminal laws; and is exempted from 5 U.S.C. 552a(c)(3), –(d), –(e)(1), –(e)(4)(G), –(H), and –(I), and –(f) under 5 U.S.C. 552a(k)(2) to the extent the system of records consists of investigatory material compiled for law enforcement purposes, other than material within the scope of the exemption at 5 U.S.C. 552a(j)(2). These exemptions are contained in 45 CFR part 613. HISTORY: 69 FR 29703 (June 2, 1999). Dated: February 12, 2018. Suzanne H. Plimpton, Reports Clearance Officer, National Science Foundation. [FR Doc. 2018–03147 Filed 2–14–18; 8:45 am] BILLING CODE 7555–01–P NATIONAL SCIENCE FOUNDATION The paper records are kept in OIG offices within limited access areas of the National Science Foundation during duty hours, and in locked offices at all other times. Passwords are required to access the computer storage equipment. VerDate Sep<11>2014 exemption shall be made at the time a request for contest is received. Requests must be sent to the Privacy Act Officer in accordance with procedures found at 45 CFR part 613. Privacy Act of 1974; System of Records National Science Foundation. Notice of a New System of Records. AGENCY: ACTION: The National Science Foundation (NSF) is creating a new system of records: NSF–76 Account Registration and Management. This new system of records will contain records from a new centralized and streamlined account registration process that NSF is transitioning towards to provide each user with a single profile and unique identifier to be used across NSF systems. SUMMARY: Persons wishing to comment on the changes set out in this notice may do so on or before March 19, 2018. Applicable Date: This action will be effective without further notice on March 19, 2018 unless modified by subsequent notice to incorporate comments received from the public. DATES: PO 00000 Frm 00051 Fmt 4703 Sfmt 4703 You may submit comments, identified by [docket number and/or RIN number lll], by any of the following methods: • Federal eRulemaking Portal: https:// www.regulations.gov. Follow the instructions for submitting comments. • Email: The Acting Senior Agency Official for Privacy, Dorothy Aronson, at daronson@nsf.gov. Include [docket number and/or RIN number lll] in the subject line of the message. • Mail: Dorothy Aronson, Acting Senior Agency Official for Privacy, Office of Information and Resource Management, National Science Foundation, 2415 Eisenhower Ave., Alexandria, VA 22331. Instructions: NSF will post all comments on the NSF’s website (https:// www.nsf.gov/policies/privacy_act.jsp). All comments submitted in response to this Notice will become a matter of public record. Therefore, you should submit only information that you wish to make publicly available. FOR FURTHER INFORMATION CONTACT: If you wish to submit general questions about the proposed new system of records NSF–76, please contact Dorothy Aronson, Acting Senior Agency Official for Privacy, at daronson@nsf.gov. SUPPLEMENTARY INFORMATION: The new system of records, NSF–76 Account Registration and Management, will contain records from a new centralized and streamlined account registration process that NSF is transitioning towards to provide each user a single profile with a unique identifier to be used across NSF systems. The new account management functionality allows users to maintain their own account profiles, including personal information, and request roles to access NSF systems. It will also provide administrators the ability to manage roles for their organizations through a dashboard with functions to approve, disapprove, and assign roles for their organizations. ADDRESSES: SYSTEM NAME AND NUMBER Account Registration and Management Records, NSF–76. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: The National Science Foundation, 2415 Eisenhower Ave., Alexandria, VA 22314. SYSTEM MANAGER(S): Division Director, Division of Information Systems, 2415 Eisenhower Ave., Alexandria, VA 22314. Phone: (703) 292–8150. E:\FR\FM\15FEN1.SGM 15FEN1 Federal Register / Vol. 83, No. 32 / Thursday, February 15, 2018 / Notices AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 42 U.S.C. 1870; 44 U.S.C. 3101. PURPOSE(S) OF THE SYSTEM: (1) To provide a centralized registration system for individuals that can be used to register and select role(s) necessary for use of NSF systems. (2) To provide a dashboard for administrators to easily manage NSF system roles for their organizations. (3) To provide demographic data that NSF may track over time in order to review and evaluate NSF programs. (4) To provide data that may be used to pre-populate forms and databases for users. This functionality will facilitate proposal submission, reviewer activities and other user functions. (5) To provide data that may be used for internal NSF compliance with applicable laws and policies, and conflict of interest management. (6) To provide data that may be used for NSF selection and management of reviewers as well as related merit review functions. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Individuals who register with NSF and receive an NSF identifier (NSF ID) for accessing NSF systems to engage in a range of activities with the agency. These activities may include: proposal preparation and submission; proposal review activities; organizational account management activities; and fellowship and award activities. CATEGORIES OF RECORDS IN THE SYSTEM: Registration information, including: name; email; phone number; ORCID digital identifier; and organization affiliation(s). RECORD SOURCE CATEGORIES: Individuals who register with NSF to obtain an NSF identification number. sradovich on DSK3GMQ082PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: NSF standard routine uses apply. NSF standard routine uses were last published in full in the Federal Register on December 22, 2014. 79 FR 76398–02, 2014. The NSF standard routine uses can also be found on the NSF web page at www.NSF.gov/privacy. In addition to the standard routine uses, information may be disclosed to: (1) Other federal, state, local government agency, or third parties needing information regarding registrations to coordinate programs or policy. (2) Individual or organizational grant applicants, grantee organizations, and collaborators to provide or obtain data VerDate Sep<11>2014 19:01 Feb 14, 2018 Jkt 244001 as part of award administration and to facilitate collaboration between and among individuals, organizations and collaborators. (3) NSF partners and affiliates to carry out studies for or to otherwise assist NSF with program management, evaluation, or reporting. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Records are stored on electronic digital media. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records are retrieved by the registrant’s name, email, or NSF identifier (NSF ID). POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Data collected and maintained pursuant to this System of Records is governed by one of the following records retention schedules: Grant and Contract Records Schedule N1–307–88–2 Fellowship Records Schedule NC1– 307–82–1 Declined and Withdrawn Proposal Case Files NSF Records Schedule NC1– 307–77–1/1 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: The National Science Foundation’s IT Security and Privacy program includes policies, plans, training, and technical safeguards to protect sensitive information, which includes personally identifiable information (PII). NSF routinely reviews PII in IT systems in addition to monitoring the many controls in place to assure that PII is appropriately protected. NSF’s major applications and general support systems are assessed and authorized by NSF’s continuous monitoring and ongoing authorization program. The authorization process requires a thorough security and privacy control review. All NSF systems are covered by a system security plan, and major applications and general support systems are authorized to operate. Applications and devices hosted on the NSF network are subjected to extensive vulnerability scanning and compliance checking against standard security configurations. Robust virus protection capabilities, anti-malware, and network intrusion detection and prevention devices provide 24/7 protection against external threats. NSF’s strong access controls ensure that resources are made available only to authorized users, programs, processes or systems by PO 00000 Frm 00052 Fmt 4703 Sfmt 4703 6885 reference to rules of access that are defined by attributes and policies. NSF uses the capabilities of a Trusted internet Connections (TIC) compliant provider for routing agency network traffic and uses the federally provided intrusion detection system (IDS), including advanced continuous monitoring and risk management analysis. NSF has a well-established computer security incident response program. NSF’s incident response procedures include a strong digital forensics capability to investigate and review data and identify relevant evidence and malicious activity. RECORD ACCESS PROCEDURES: Follow the Requesting Access to Records procedures found at 45 CFR part 613. CONTESTING RECORD PROCEDURES: Follow the procedures found at 45 CFR part 613. NOTIFICATION PROCEDURES: Follow the procedures found at 45 CFR part 613. EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: This is a new system of records and has not been previously published in the Federal Register. Dated: February 12, 2018. Suzanne H. Plimpton, Reports Clearance Officer, National Science Foundation. [FR Doc. 2018–03145 Filed 2–14–18; 8:45 am] BILLING CODE 7555–01–P NATIONAL SCIENCE FOUNDATION Privacy Act of 1974; System of Records National Science Foundation. Notice of a modified system of AGENCY: ACTION: records. The system of records Suspension, Debarment, and Research Misconduct Files NSF–55, contains records about persons considered for government-wide suspension, debarment, and/or research misconduct determination. The National Science Foundation (NSF) is proposing to add one new routine use and an additional statute in the authority section of this system of records. DATES: Persons wishing to comment on the changes set out in this notice may do so on or before March 19, 2018. This action will be applicable without further notice on March 19, 2018 unless SUMMARY: E:\FR\FM\15FEN1.SGM 15FEN1

Agencies

[Federal Register Volume 83, Number 32 (Thursday, February 15, 2018)]
[Notices]
[Pages 6884-6885]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2018-03145]


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NATIONAL SCIENCE FOUNDATION


Privacy Act of 1974; System of Records

AGENCY: National Science Foundation.

ACTION: Notice of a New System of Records.

-----------------------------------------------------------------------

SUMMARY: The National Science Foundation (NSF) is creating a new system 
of records: NSF-76 Account Registration and Management. This new system 
of records will contain records from a new centralized and streamlined 
account registration process that NSF is transitioning towards to 
provide each user with a single profile and unique identifier to be 
used across NSF systems.

DATES: Persons wishing to comment on the changes set out in this notice 
may do so on or before March 19, 2018.
    Applicable Date: This action will be effective without further 
notice on March 19, 2018 unless modified by subsequent notice to 
incorporate comments received from the public.

ADDRESSES: You may submit comments, identified by [docket number and/or 
RIN number ___], by any of the following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: The Acting Senior Agency Official for Privacy, 
Dorothy Aronson, at [email protected]. Include [docket number and/or RIN 
number ___] in the subject line of the message.
     Mail: Dorothy Aronson, Acting Senior Agency Official for 
Privacy, Office of Information and Resource Management, National 
Science Foundation, 2415 Eisenhower Ave., Alexandria, VA 22331.
    Instructions: NSF will post all comments on the NSF's website 
(https://www.nsf.gov/policies/privacy_act.jsp). All comments submitted 
in response to this Notice will become a matter of public record. 
Therefore, you should submit only information that you wish to make 
publicly available.

FOR FURTHER INFORMATION CONTACT: If you wish to submit general 
questions about the proposed new system of records NSF-76, please 
contact Dorothy Aronson, Acting Senior Agency Official for Privacy, at 
[email protected].

SUPPLEMENTARY INFORMATION: The new system of records, NSF-76 Account 
Registration and Management, will contain records from a new 
centralized and streamlined account registration process that NSF is 
transitioning towards to provide each user a single profile with a 
unique identifier to be used across NSF systems. The new account 
management functionality allows users to maintain their own account 
profiles, including personal information, and request roles to access 
NSF systems. It will also provide administrators the ability to manage 
roles for their organizations through a dashboard with functions to 
approve, disapprove, and assign roles for their organizations.
SYSTEM NAME AND NUMBER
    Account Registration and Management Records, NSF-76.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    The National Science Foundation, 2415 Eisenhower Ave., Alexandria, 
VA 22314.

SYSTEM MANAGER(S):
    Division Director, Division of Information Systems, 2415 Eisenhower 
Ave., Alexandria, VA 22314. Phone: (703) 292-8150.

[[Page 6885]]

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    42 U.S.C. 1870; 44 U.S.C. 3101.

PURPOSE(S) OF THE SYSTEM:
    (1) To provide a centralized registration system for individuals 
that can be used to register and select role(s) necessary for use of 
NSF systems.
    (2) To provide a dashboard for administrators to easily manage NSF 
system roles for their organizations.
    (3) To provide demographic data that NSF may track over time in 
order to review and evaluate NSF programs.
    (4) To provide data that may be used to pre-populate forms and 
databases for users. This functionality will facilitate proposal 
submission, reviewer activities and other user functions.
    (5) To provide data that may be used for internal NSF compliance 
with applicable laws and policies, and conflict of interest management.
    (6) To provide data that may be used for NSF selection and 
management of reviewers as well as related merit review functions.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who register with NSF and receive an NSF identifier 
(NSF ID) for accessing NSF systems to engage in a range of activities 
with the agency. These activities may include: proposal preparation and 
submission; proposal review activities; organizational account 
management activities; and fellowship and award activities.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Registration information, including: name; email; phone number; 
ORCID digital identifier; and organization affiliation(s).

RECORD SOURCE CATEGORIES:
    Individuals who register with NSF to obtain an NSF identification 
number.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    NSF standard routine uses apply. NSF standard routine uses were 
last published in full in the Federal Register on December 22, 2014. 79 
FR 76398-02, 2014. The NSF standard routine uses can also be found on 
the NSF web page at www.NSF.gov/privacy. In addition to the standard 
routine uses, information may be disclosed to:
    (1) Other federal, state, local government agency, or third parties 
needing information regarding registrations to coordinate programs or 
policy.
    (2) Individual or organizational grant applicants, grantee 
organizations, and collaborators to provide or obtain data as part of 
award administration and to facilitate collaboration between and among 
individuals, organizations and collaborators.
    (3) NSF partners and affiliates to carry out studies for or to 
otherwise assist NSF with program management, evaluation, or reporting.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored on electronic digital media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records are retrieved by the registrant's name, email, or NSF 
identifier (NSF ID).

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Data collected and maintained pursuant to this System of Records is 
governed by one of the following records retention schedules:

    Grant and Contract Records Schedule N1-307-88-2
    Fellowship Records Schedule NC1-307-82-1
    Declined and Withdrawn Proposal Case Files NSF Records Schedule 
NC1-307-77-1/1

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The National Science Foundation's IT Security and Privacy program 
includes policies, plans, training, and technical safeguards to protect 
sensitive information, which includes personally identifiable 
information (PII). NSF routinely reviews PII in IT systems in addition 
to monitoring the many controls in place to assure that PII is 
appropriately protected. NSF's major applications and general support 
systems are assessed and authorized by NSF's continuous monitoring and 
ongoing authorization program. The authorization process requires a 
thorough security and privacy control review.
    All NSF systems are covered by a system security plan, and major 
applications and general support systems are authorized to operate. 
Applications and devices hosted on the NSF network are subjected to 
extensive vulnerability scanning and compliance checking against 
standard security configurations. Robust virus protection capabilities, 
anti-malware, and network intrusion detection and prevention devices 
provide 24/7 protection against external threats. NSF's strong access 
controls ensure that resources are made available only to authorized 
users, programs, processes or systems by reference to rules of access 
that are defined by attributes and policies.
    NSF uses the capabilities of a Trusted internet Connections (TIC) 
compliant provider for routing agency network traffic and uses the 
federally provided intrusion detection system (IDS), including advanced 
continuous monitoring and risk management analysis. NSF has a well-
established computer security incident response program. NSF's incident 
response procedures include a strong digital forensics capability to 
investigate and review data and identify relevant evidence and 
malicious activity.

RECORD ACCESS PROCEDURES:
    Follow the Requesting Access to Records procedures found at 45 CFR 
part 613.

CONTESTING RECORD PROCEDURES:
    Follow the procedures found at 45 CFR part 613.

NOTIFICATION PROCEDURES:
    Follow the procedures found at 45 CFR part 613.

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This is a new system of records and has not been previously 
published in the Federal Register.

    Dated: February 12, 2018.
Suzanne H. Plimpton,
Reports Clearance Officer, National Science Foundation.
[FR Doc. 2018-03145 Filed 2-14-18; 8:45 am]
BILLING CODE 7555-01-P
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