Privacy Act of 1974; Publication of Proposed Amendments to Six Existing Systems of Records; Introduction of a New System of Records; Rescindment of Eleven Systems of Records; Request for Comments, 49802-49815 [2017-23420]

Download as PDF 49802 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices ENVIRONMENTAL PROTECTION AGENCY [ER–FRL–9035–8] Environmental Impact Statements; Notice of Availability Responsible Agency: Office of Federal Activities, General Information (202) 564–7146 or http://www2.epa.gov/ nepa/. Weekly receipt of Environmental Impact Statements (EISs) Filed 10/16/2017 Through 10/20/2017 Pursuant to 40 CFR 1506.9. Notice Amended Notices asabaliauskas on DSKBBXCHB2PROD with NOTICES Dated: October 24, 2017. Kelly Knight, Director, NEPA Compliance Division, Office of Federal Activities. [FR Doc. 2017–23452 Filed 10–26–17; 8:45 am] BILLING CODE 6560–50–P Section 309(a) of the Clean Air Act requires that EPA make public its comments on EISs issued by other Federal agencies. EPA’s comment letters on EISs are available at: https:// cdxnodengn.epa.gov/cdx-nepa-public/ action/eis/search. 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EIS No. 20170187, Draft, USACE, CA, Aliso Creek Mainstem Ecosystem Restoration Study, Environmental Impact Statement, Comment Period Ends: 11/13/2017, Contact: Deborah Lamb (213) 452–3798 VerDate Sep<11>2014 Revision to FR Notice Published on 09/29/2017; Extending Comment Period from 11/13/2017 to 11/28/2017. EIS No. 20170190, Draft, USACE, CA, Ballona Wetlands Restoration Project, Comment Period Ends: 11/24/2017, Contact: Daniel Swenson 213–452– 3414 Revision to FR Notice Published on 10/06/2017; Extending Comment Period from 11/24/2017 to 02/05/2018. 17:54 Oct 26, 2017 Jkt 244001 FEDERAL LABOR RELATIONS AUTHORITY Privacy Act of 1974; Publication of Proposed Amendments to Six Existing Systems of Records; Introduction of a New System of Records; Rescindment of Eleven Systems of Records; Request for Comments Federal Labor Relations Authority (FLRA). ACTION: Notice of amendments to six existing systems of records; introduction of a new system of records; and rescindment of eleven systems of records. AGENCY: The Privacy Act of 1974 requires that each agency publish notice of all the systems of records that it maintains. This document proposes the amendment of six of the FLRA’s existing systems of records, the introduction of a new system of records, and the rescindment of eleven systems of records that are no longer in use or that are covered by government-wide system of records notices. With the proposed addition and rescindment of systems, the FLRA will maintain seven systems of records. Additional details are provided under Supplementary Information, below. DATES: This action will be effective without further notice on November 27, 2017 unless comments are received that would result in contrary determinations. ADDRESSES: Mail or deliver comments to Gina K. Grippando, Counsel for Regulatory and Public Affairs, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424; or email EngagetheFLRA@flra.gov. FOR FURTHER INFORMATION CONTACT: Fred B. Jacob, Solicitor and Senior Agency Official for Privacy, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424; (202) 218–7999; SUMMARY: PO 00000 Frm 00022 Fmt 4703 Sfmt 4703 fax: (202) 343–1007; or email solmail@ flra.gov. SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, the FLRA hereby publishes notice of updates to its systems of records. See 5 U.S.C. 552a(e)(4). This document proposes the amendment of six systems of records, the introduction of a new system of records, and the rescindment of eleven systems of records, bringing the FLRA’s total number of systems of records to seven. This notice first provides a summary of the six amended systems of records, the new system of records, and the eleven systems of records proposed for rescindment, and then provides the text of each of the amended and new systems of records. 1. In the first proposed amendment to a system of records, the FLRA proposes to amend FLRA/Internal-2-Appeal and Administrative Review Records by updating the system location and the organizational title and address of the system manager. The system is being updated further to reflect that information is maintained on electronic and paper media, and that electronic records are maintained in a passwordprotected automated system, with access limited to personnel whose duties require access. In addition, the system is being amended to reflect that burning is no longer a method of record disposal. 2. In the second proposed amendment to a system of records, the FLRA proposes to amend FLRA/Internal-3Complaints and Inquiries Records by updating the system location and the organizational title and address of the system manager. The system is being updated further to reflect that information is maintained on electronic and paper media, and that electronic records are maintained in a passwordprotected automated system, with access limited to personnel whose duties require access. In addition, the system is being amended to reflect that burning is no longer a method of record disposal. 3. In the third proposed amendment to a system of records, the FLRA proposes to amend FLRA/Internal-6Grievance Records by updating the system location and the organizational title and address of the system manager. The system is being updated further to reflect that information is maintained on electronic and paper media, and that electronic records are maintained in a password-protected automated system, with access limited to personnel whose duties require access. In addition, the system is being amended to: (1) Reflect that burning no longer is a method of E:\FR\FM\27OCN1.SGM 27OCN1 asabaliauskas on DSKBBXCHB2PROD with NOTICES Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices record disposal; and (2) change the record-retention period from three years after closing of the case to four to seven years after closing of the case, as required by the National Archives and Records Administration (NARA) General Records Schedule 30, item 30a. 4. In the fourth proposed amendment to a system of records, the FLRA proposes to amend FLRA/Internal-10Employee Locator Card Files by updating the system name to FLRA/ Internal-10-Organization Management and Locator System, the system location, and the organizational title and address of the system manager. The system is being updated further to reflect that information is maintained on electronic media. 5. In the fifth amendment to a system of records, the FLRA proposes to amend FLRA/Internal-15-Pay, Leave and Travel Records by amending its name to FLRA/ Internal-15-Personnel and Payroll System Records and removing all references to travel records, which FLRA no longer maintains. Rather, the FLRA’s travel records are maintained in a system operated by a contractor and, therefore, are covered by a governmentwide System of Records Notice: GSA/ GOVT–4, Contracted Travel Services Program. In addition, the FLRA proposes to amend this system of records to reflect updates to FLRA payroll and personnel data processes and services. The FLRA maintains FLRA/Internal-15-Personnel and Payroll System Records to manage payroll and personnel data for FLRA employees, ensure proper payment of salary and benefits to FLRA personnel, and track time worked and leave or other absences for reporting and compliance purposes. The FLRA has entered into an agreement with the Department of the Interior (DOI) Interior Business Center (IBC), a Federal agency shared service provider, to provide payroll and personnel processing services through DOI’s Federal Personnel and Payroll System (FPPS). Although DOI will host and process payroll and personnel data on behalf of the FLRA, the FLRA will retain ownership and control over its own data. The FLRA has included a routine use in this notice to permit sharing of records with DOI for hosting and support services. Individuals seeking access to their records owned and maintained by the FLRA must submit their requests to the FLRA as outlined in the Record Access Procedures, Contesting Record Procedures, and Notification Procedures sections in the amended SORN. 6. In the sixth amendment to a system of records, the FLRA proposes to amend VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 FLRA/OIG-1-Office of the Inspector General Investigative Files by updating the system location and the organizational title and address of the system manager. The system is being updated further to reflect that information is maintained on electronic media. In addition, the system is being amended to reflect that the FLRA obtained approval from NARA to modify the system’s records-retention period such that only certain types of records must be retained permanently. Also, the contact for notification, record access, and contesting record procedures has been changed from the Office of the Solicitor to the Office of the Inspector General. 7. The new system of records is entitled FLRA/Internal-17-Freedom of Information Act Request and Appeal Files. This system contains records concerning the FLRA’s Freedom of Information Act program. 8. The FLRA proposes to rescind eleven systems of records that are no longer in use by the FLRA or that are covered by government-wide system of records notices. a. The first system of records, FLRA/ Internal-1-Employee Occupational Health Program Records, is proposed for rescindment because the FLRA no longer collects or retains data on FLRA employees using health services under the Federal Employees Group Health Program. Instead, the Federal Occupational Health (FOH)/Department of Health and Human Services (HHS) is now the custodian of these records, and those records are covered under OPM/ GOVT-10 Employee Medical File System Records. b. The second system of records proposed for rescindment, FLRA/ Internal-4-Applicants for Employment Records, is proposed for rescindment because those records are covered under OPM/GOVT-5 Recruiting, Examining, and Placement Records, and a separate FLRA System of Records would be duplicative. c. The third system of records proposed for rescindment, FLRA/ Internal-5-Preemployment Inquiry Records, is proposed for rescindment because those records are covered under OPM/GOVT-5 Recruiting, Examining, and Placement Records, and a separate FLRA System of Records would be duplicative. d. The fourth system of records proposed for rescindment, FLRA/ Internal-7-Employee Incentive Award and Recognition Files, is proposed for rescindment because those records are covered under OPM/GOVT-2 Employee Performance File System Records, and a PO 00000 Frm 00023 Fmt 4703 Sfmt 4703 49803 separate FLRA System of Records would be duplicative. e. The fifth system of records, FLRA/ Internal-8-Employee Assistance Program Records, is proposed for rescindment because the FLRA no longer collects or retains data on FLRA employees using Employee Assistance Program (EAP) services. Instead, FOH/HHS is the custodian of these records, and it has published HHS System of Records Notice, 09–90–0010, EAP Records, which covers Federal employees and their family members using EAP through contractual agreement between HHS and their organizations. f. The sixth system of records, FLRA/ Internal-9-Federal Executive Development Program Records, is proposed for rescindment because the FLRA no longer runs a Federal Executive Development Program and, if it did run such a program in the future, the FLRA would retain such records under OPM/GOVT-1 General Personnel Records. g. The seventh system of records proposed for rescindment, FLRA/ Internal-11-Training Records, is proposed for rescindment because those records are covered under OPM/GOVT1 General Personnel Records, and a separate FLRA System of Records would be duplicative. h. The eighth system of records proposed for rescindment, FLRA/ Internal-12-Performance Evaluation/ Rating Records, is proposed for rescindment because the FLRA retains such records under OPM/GOVT-2 Employee Performance File System Records, and a separate FLRA System of Records would be duplicative. i. The ninth system of records proposed for rescindment, FLRA/ Internal-13-Intern Program and Upward Mobility Program Records, contains intern recruiting information pertaining to the internship program covered under OPM/GOVT-5 Recruiting, Examining, and Placement Records, and a separate FLRA System of Records would be duplicative. The FLRA no longer runs an Upward Mobility Program or retains records of such a program. j. The tenth system of records, FLRA/ Internal-14-Motor Vehicle Accident Reports, is proposed for rescindment because the FLRA no longer possesses any such records. Records previously maintained under this system have been destroyed. k. The eleventh system of records, FLRA/Internal-16-Occupational Injury and Illness Records, is proposed for rescindment because the FLRA retains such records under DOL/GOVT-1 Office of Worker’s Compensation Programs, Federal Employees’ Compensation Act E:\FR\FM\27OCN1.SGM 27OCN1 49804 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices File, and a separate FLRA System of Records would be duplicative. The public, the Office of Management and Budget (OMB), and the Congress are invited to submit written comments on the new system of records, the proposed amendments to the six existing systems of records, and the proposed rescindment of the eleven systems of records. A report on the proposed amendments, additions, and rescindments to the FLRA’s systems of records has been provided to OMB and Congress as required by OMB Circular A–108, and 5 U.S.C. 552a(r). Dated: October 24, 2017. Michael Jeffries, Acting Executive Director. Notice of Changes to Systems of Records Appeal and Administrative Review Records, FLRA/Internal-2. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Human Resources Division, Federal Labor Relations Authority (FLRA), 1400 K Street NW., Washington, DC 20424. SYSTEM MANAGER: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302, 3301, 3302, 4305, 5115, 5335, 7501, 7512; and Executive Order 10577. PURPOSE OF THE SYSTEM: These records are used to process miscellaneous appeals and administrative reviews submitted by FLRA employees. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current and former FLRA employees. asabaliauskas on DSKBBXCHB2PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: This system contains records relating to various internal appeal or administrative reviews submitted by FLRA employees as well as decisions made in individual employee cases pursuant to those procedures. The system also contains records and documentation of the action upon which the appeal or review decision was based. RECORD SOURCE CATEGORIES: Information in this system of records is provided by: a. The individual to whom the records pertain. b. FLRA officials involved in the appeal or administrative procedure. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 c. Other official personnel records of the FLRA. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information in these records may be used pursuant to 5 U.S.C. 552a(b)(3): a. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, when the FLRA becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. b. To disclose information to any source from whom additional information is requested in the course of processing an appeal or administrative review procedure, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested. c. To disclose information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter. d. To provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual. e. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body, when the FLRA determines that the records are arguably relevant to the proceeding, or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding. f. To disclose information to the National Archives and Records Administration in records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. g. To disclose information to the Office of Personnel Management in the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related work-force studies. While published statistics and studies do not PO 00000 Frm 00024 Fmt 4703 Sfmt 4703 contain individual identifiers, in some instances, the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference. h. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. i. To disclose information to officials of: The Merit Systems Protection Board, the Office of Special Counsel, or the Equal Employment Opportunity Commission, when requested in performance of their authorized duties. j. To appropriate agencies, entities, and persons when (1) the FLRA suspects or has confirmed that there has been a breach of the system of records; (2) the FLRA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the FLRA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the FLRA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. k. To another Federal agency or Federal entity, when the FLRA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. l. To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the federal government, when necessary to accomplish an agency function related to this system of records. m. To such recipients and under such circumstances and procedures as are mandated by federal statute or treaty. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: These records are maintained on paper and electronic media. E:\FR\FM\27OCN1.SGM 27OCN1 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: These records are retrieved by the names of the individuals on whom they are maintained. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Adverse action appeals processed under the FLRA’s internal appeals systems are retained for seven years after the closing of the case and other records in the system are maintained for a maximum of four years after the closing of the case, in accordance with items 10–12, of General Records Schedule 1, as approved by the Archivist of the United States. Disposal is by shredding. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in a lockable filing system and/or in a password-protected automated system, with access limited to personnel whose duties require access. RECORD ACCESS PROCEDURES: Individuals involved in appeals and administrative review procedures are aware of that fact and have been provided access to the record. However, after the action has been closed, an individual may request access to the official copy of an appeal or administrative review procedure record by contacting the System Manager. Individuals must provide the following information for their records to be located and identified: a. Full Name. b. Date of birth. c. Approximate date of closing of case and kind of action taken. Individuals requesting access must also follow the FLRA’s Privacy Act regulations regarding access to records (5 CFR 2412.5). asabaliauskas on DSKBBXCHB2PROD with NOTICES CONTESTING RECORD PROCEDURES: Review of requests from individuals seeking amendment of their records that have previously been or could have been the subject of a judicial or quasijudicial action will be limited in scope. Review of amendment requests of these cases will be restricted to determining whether the record accurately documents the action of the agency or administrative body ruling on the case, and it will not include a review of the merits of the action, determination, or finding. Individuals wishing to request amendment of their records to correct factual errors should contact the System Manager. Individuals must furnish the following information for their records to be located and identified; VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 a. Full Name. b. Date of birth. c. Approximate date of closing of the case and kind of action taken. Individuals requesting amendment must also follow the FLRA’s Privacy Act regulations regarding amendment of records (5 CFR 2412.10). NOTIFICATION PROCEDURES: Individuals involved in appeals and administrative review procedures are aware of that fact and have been provided access to the record. They may, however, contact the System Manager indicated above. They must furnish the following information for their records to be located and identified: a. Full Name. b. Date of birth. c. Approximate date of closing of the case and kind of action taken. Individuals making inquiries must comply with the FLRA’s Privacy Act regulations regarding the existence of records (5 CFR 2412.4). EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). Complaints and Inquiries Records, FLRA/ Internal-3. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Office of the Executive Director, Federal Labor Relations Authority (FLRA), 1400 K Street NW., Washington, DC 20424. SYSTEM MANAGER: Executive Director, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Executive Order 11222. PURPOSE OF THE SYSTEM: These records are used to take an action on or respond to a complaint or inquiry concerning an FLRA employee or to counsel the employee. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current FLRA employees about whom complaints or inquiries have been received. CATEGORIES OF RECORDS IN THE SYSTEM: This system contains information or correspondence concerning an PO 00000 Frm 00025 Fmt 4703 Sfmt 4703 49805 individual’s employment status or conduct while employed by the FLRA. Examples of these records include: Correspondence from Federal employees, Members of Congress, or members of the public alleging misconduct by an FLRA employee; miscellaneous debt correspondence received from creditors; and miscellaneous complaints not covered by the FLRA’s formal or informal grievance procedures. RECORD SOURCE CATEGORIES: Information in this system of records is provided by: a. The individual to whom the information pertains. b. Federal employees, Members of Congress, creditors, or members of the public who submitted the complaint or inquiry. c. FLRA officials. d. Other sources from whom information was requested regarding the complaint or inquiry. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information in these records may be used pursuant to 5 U.S.C. 552a(b)(3): a. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, when the FLRA becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. b. To disclose information to any source from whom additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose of the request, and identify the type of information requested), where necessary to obtain information relevant to an FLRA decision concerning the hiring or retention of an employee, the issuance of a security clearance, conduct of a security or suitability investigation of an individual or classification of jobs. c. To provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual. d. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body, when the FLRA determines that the records are arguably relevant to the proceeding, or in an appropriate proceeding before an administrative or adjudicative body E:\FR\FM\27OCN1.SGM 27OCN1 asabaliauskas on DSKBBXCHB2PROD with NOTICES 49806 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices when the adjudicator determines the records to be relevant to the proceeding. e. To disclose information to the National Archives and Records Administration in records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. f. To disclose in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. g. To disclose information to officials of: The Merit Systems Protection Board, the Office of Special Counsel, or the Equal Employment Opportunity Commission, when requested in performances of their authorized duties. h. To appropriate agencies, entities, and persons when (1) the FLRA suspects or has confirmed that there has been a breach of the system of records; (2) the FLRA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the FLRA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the FLRA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. i. To another Federal agency or Federal entity, when the FLRA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. j. To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the federal government, when necessary to accomplish an agency function related to this system of records. k. To such recipients and under such circumstances and procedures as are mandated by federal statute or treaty. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: These records are maintained in file folders that are separate from the employee’s Official Personnel Folder and also in electronic media. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: These records are retrieved by the name of the individual on whom they are maintained. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980) Grievance Records, FLRA/Internal-6. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: These records are disposed of upon the transfer or separation of the employee or after one year, whichever is earlier, in accordance with item 010 of General Records Schedule 6.5, as approved by the Archivist of the United States. Disposal is by shredding. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are located in a lockable filing system and/or a password-protected automated system, with access limited to personnel whose official duties require access. SECURITY CLASSIFICATION: Not applicable. SYSTEM LOCATION: Office of the Executive Director, Federal Labor Relations Authority (FLRA), 1400 K Street NW., Washington, DC 20424. SYSTEM MANAGER: Executive Director, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 1302, 3301, and 3302. RECORD ACCESS PROCEDURES: FLRA employees wishing to request access to their records should contact the System Manager. Individuals must furnish the following information for their records to be located and identified: a. Full Name. b. Date of birth. Individuals requesting access must also comply with the FLRA’s Privacy Act regulations regarding access to records (5 CFR 2412.5). CONTESTING RECORD PROCEDURES: FLRA employees wishing to request amendment of their records should contact the System Manager. Individuals must furnish the following information for their records to be located and identified: a. Full Name. b. Date of birth. Individuals must also comply with the FLRA’s Privacy Act regulations regarding amendment of records (5 CFR 2412.10). NOTIFICATION PROCEDURES: FLRA employees wishing to inquire whether this system contains information about them should contact the System Manager. Individuals must furnish the following information for their records to be located and identified: a. Full Name. b. Date of birth. Individuals making inquiries must comply with the FLRA’s Privacy Act regulations regarding the existence of records (5 CFR 2412.4). EXEMPTIONS PROMULGATED FOR THE SYSTEM: PO 00000 None. Frm 00026 Fmt 4703 Sfmt 4703 PURPOSE OF THE SYSTEM: These records are used to store and document grievances based on employee dissatisfaction relative to actions taken within the discretion of the FLRA. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Current or former Federal employees who have submitted grievances with the FLRA pursuant to Office of Personnel Management regulations regarding Agency Administrative Grievance Systems (5 CFR part 771). CATEGORIES OF RECORDS IN THE SYSTEM: The system contains records relating to grievances filed by agency employees under 5 CFR part 771 and the FLRA’s internal regulations. These case files contain all documents related to the grievance, including statements of witnesses, reports of interviews and hearings, examiner’s findings and recommendations, a copy of the original decision, and related correspondence and exhibits. This system includes files and records of internal grievances, and of arbitration systems that may be established through negotiations with the union representing agency employees. RECORD SOURCE CATEGORIES: Information in this system of records is provided by: a. The individual on whom the record is maintained. b. Testimony of witnesses. c. Agency officials. d. Organizations or persons providing related correspondence. E:\FR\FM\27OCN1.SGM 27OCN1 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices asabaliauskas on DSKBBXCHB2PROD with NOTICES ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information in these records may be used pursuant to 5 U.S.C. 552a(b)(3): a. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the FLRA becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. b. To disclose information to any source from whom additional information is requested in the course of processing a grievance, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and identify the type of information requested. c. To disclose information to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to requesting the agency’s decision on the matter. d. To provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual. e. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body, when the FLRA determines that the records are arguably relevant to the proceeding, or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding. f. To disclose information to the National Archives and Records Administration in records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. g. To disclose information to officials of: The Merit Systems Protection Board, the Office of Special Counsel, or the Equal Employment Opportunity Commission, when requested in performance of their authorized duties. h. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 i. To provide information to officials of labor organizations recognized under the Civil Service Reform Act, when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions. j. To appropriate agencies, entities, and persons when (1) the FLRA suspects or has confirmed that there has been a breach of the system of records; (2) the FLRA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the FLRA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the FLRA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. k. To another Federal agency or Federal entity, when the FLRA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. l. To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the federal government, when necessary to accomplish an agency function related to this system of records. m. To such recipients and under such circumstances and procedures as are mandated by federal statute or treaty. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: These records are maintained on paper and electronic media. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: These records are retrieved by the names of the individuals on whom they are maintained. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: These records are disposed of four-toseven years after closing of the case, in accordance with item 60 of General Records Schedule 2.3, as approved by the Archivist of the United States. Disposal is by shredding. PO 00000 Frm 00027 Fmt 4703 Sfmt 4703 49807 ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: These records are maintained in a lockable filing system and in a password-protected automated system, with access limited to personnel whose official duties require access. RECORD ACCESS PROCEDURES: Individuals submitting grievances must be provided a copy of the record under the grievance process. However, after the action has been closed, an individual may request access to the official copy of the grievance file by contacting the System Manager. Individuals must provide the following information for their records to be located and identified: a. Full Name. b. Date of birth. c. Approximate date of closing of the case and kind of action taken. d. Organizational component involved. Individuals requesting access must also follow the FLRA’s Privacy Act regulations regarding access to records (5 CFR 2412.5). CONTESTING RECORD PROCEDURES: Review of requests from individuals seeking amendment of their records that have been the subject of a judicial or quasi-judicial action will be limited in scope. Review of amendment requests of these records will be restricted to determining whether the record accurately documents the action of the agency ruling on the case, and it will not include a review of the merits of the action, determination, or finding. Individuals wishing to request amendment to their records of correct factual errors should contact the System Manager. They must provide the following information for their records to be located and identified: a. Full Name. b. Date of birth. c. Approximate date of closing of the case and kind of action taken. d. Organizational component involved. Individuals requesting amendment must follow the FLRA’s Privacy Act regulations regarding amendment to records (5 CFR 2412.10). NOTIFICATION PROCEDURES: Individuals submitting grievances must be provided a copy of the record under the grievance process. They may, however, contact the System Manager. They must furnish the following information for their records to be located and identified: a. Full Name. b. Date of birth. E:\FR\FM\27OCN1.SGM 27OCN1 49808 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices c. Approximate date of closing of the case and kind of action taken. d. Organizational component involved. Individuals making inquiries must comply with the FLRA’s Privacy Act regulations regarding the existence of records (5 CFR 2412.4). EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980) Organization Management and Locator System, FLRA/Internal-10. SECURITY CLASSIFICATION: Not applicable. SYSTEM LOCATION: Administrative Services Division, Federal Labor Relations Authority (FLRA), 1400 K Street NW. Washington, DC 20424. SYSTEM MANAGER: Director, Administrative Services Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301 and 44 U.S.C. 3101 and 3301. PURPOSE OF THE SYSTEM: Information is collected for this system for use in preparing telephone directories of the office telephone extensions of FLRA employees. The records also serve to identify contact information for an employee for continuity of operations purposes, or if an emergency of a medical or other nature involving the employee occurs while the employee is on the job. These records may also be used to locate individuals for personnel research. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Employees of the FLRA. asabaliauskas on DSKBBXCHB2PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: This system contains information regarding the organizational location, telephone extension, and office email address of individual FLRA employees. The system also contains the home address, email, and telephone numbers of the employee. RECORD SOURCE CATEGORIES: Information in this system of records is provided by the individual who is the subject of the record. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information in these records may be used pursuant to 5 U.S.C. 552a(b)(3): a. To provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual. b. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body, when the FLRA determines that the records are arguably relevant to the proceeding, or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding. c. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding. d. To appropriate agencies, entities, and persons when (1) the FLRA suspects or has confirmed that there has been a breach of the system of records; (2) the FLRA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the FLRA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the FLRA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. e. To another Federal agency or Federal entity, when the FLRA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. f. To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the federal government, when necessary to accomplish an agency function related to this system of records. g. To such recipients and under such circumstances and procedures as are mandated by federal statute or treaty. PO 00000 Frm 00028 Fmt 4703 Sfmt 4703 POLICIES AND PRACTICES FOR STORAGE OF RECORDS: These records are maintained on electronic media. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: These records are retrieved by the name of the individual on whom they are maintained. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: These records are maintained as long as the individual is an employee of the FLRA, in accordance with item 20 of General Records Schedule 5.3, as approved by the Archivist of the United States. Expired records are destroyed by deletion of all electronic records. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Home addresses, emails, and contact information for employees are maintained in a password-protected system, with access limited to personnel whose duties require access. RECORD ACCESS PROCEDURES: FLRA employees wishing to request access to records about them should contact the System Manager. Individuals must supply their full name for their records to be located and identified. Individuals requesting access must comply with the FLRA’s Privacy Act regulations regarding access to records (5 CFR 2412.5). CONTESTING RECORD PROCEDURES: FLRA employees may amend information in these records at any time by resubmitting updated information to the System Manager. Individuals wishing to request amendment of their records under the provisions of the Privacy Act should contact the System Manger. Individuals must supply their full name for their records to be located and identified. Individuals requesting amendment must follow the FLRA’s Privacy Act regulations regarding amendment of records (5 CFR 2412.10). NOTIFICATION PROCEDURES: FLRA employees wishing to inquire whether this system contains information about them should contact the System Manager. Individuals must supply their full name for their records to be located and identified. Individuals making inquiries must comply with the FLRA’s Privacy Act regulations regarding the existence of records (5 CFR 2412.4). EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. E:\FR\FM\27OCN1.SGM 27OCN1 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices HISTORY: CATEGORIES OF RECORDS IN THE SYSTEM: This system of records was last published at 45 FR 85316 (Dec. 24, 1980) This system maintains records including: • Employee biographical and employment information: Employee name, other names used, citizenship, gender, date of birth, group affiliation, marital status, Social Security number (SSN), truncated SSN, legal status, place of birth, records related to position, occupation, duty location, security clearance, financial information, medical information, disability information, education information, driver’s license, race/ethnicity, personal telephone number, personal email address, military status/service, mailing/home address, Taxpayer Identification Number, bank account information, professional licensing and credentials, family relationships, age, involuntary debt (garnishments or child support payments), employee common identifier (ECI), user identification and any other employment information. • Third-party information: Spouse information, emergency contact, beneficiary information, savings bond co-owner name(s) and information, family members and dependents information. • Salary and benefits information: Salary data, retirement data, tax data, deductions, health benefits, allowances, union dues, insurance data, Flexible Spending Account, Thrift Savings Plan contributions, pay plan, payroll records, awards, court order information, back pay information, debts owed to the government as a result of overpayment, refunds owed, or a debt referred for collection on a transferred employee or emergency worker. • Timekeeping information: Time and attendance records, leave records, the system may also maintain records including other information required to administer payroll, leave, and related functions. Personnel and Payroll System Records, FLRA/Internal-15. SECURITY CLASSIFICATION: Not applicable. SYSTEM LOCATIONS: FLRA/Internal-15-Personnel and Payroll System Records is centrally managed by the Human Resources Division, Federal Labor Relations Authority (FLRA), 1400 K Street NW., Washington, DC 20424. The FLRA has entered into an agreement with the Department of the Interior (DOI) Interior Business Center (IBC), a Federal agency shared service provider, to provide payroll and personnel processing services through DOI’s Federal Personnel and Payroll System (FPPS). Electronic payroll and personnel records processed through FPPS are located at the U.S. Department of the Interior, Interior Business Center, Human Resources and Payroll Services, 7301 W. Mansfield Ave., MS D–2000, Denver, CO 80235. SYSTEM MANAGER: The FLRA’s Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street, NW., Washington, DC 20424, manages the FLRA’s FPPS account. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 36 U.S.C. 2102; 5 U.S.C. Chapter 55; 5 CFR part 293; and Executive Order 9397 as amended by Executive Order 13478, relating to Federal agency use of Social Security numbers. PURPOSE OF THE SYSTEM: The purpose of the system is to allow the FLRA to collect and maintain records on current and former employees to ensure proper payment for salary and benefits, and to track time worked, leave, or other absences for reporting and compliance purposes. asabaliauskas on DSKBBXCHB2PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: The system maintains records concerning current and former FLRA employees, including volunteers and emergency employees, and limited information regarding employee spouses, dependents, emergency contacts, or in the case of an estate, a trustee who meets the definition of ‘‘individual’’ as that term is defined in the Privacy Act. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 RECORD SOURCE CATEGORIES: Information is obtained from individuals on whom the records are maintained, official personnel records of individuals on whom the records are maintained, supervisors, timekeepers, previous employers, the Internal Revenue Service and state tax agencies, the Department of the Treasury, other Federal agencies, courts, state child support agencies, employing agency accounting offices, and third-party benefit providers. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. PO 00000 Frm 00029 Fmt 4703 Sfmt 4703 49809 552a(b) of the Privacy Act, all or a portion of the records or information maintained in this system may be disclosed to authorized entities outside FLRA for purposes determined to be relevant and necessary as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: a. To the Department of Justice (DOJ), including Offices of the U.S. Attorneys, or other Federal agencies conducting litigation or in proceedings before any court, adjudicative, or administrative body, when it is relevant or necessary to the litigation and one of the following is a party to the litigation or has an interest in such litigation: (1) The FLRA; (2) Any employee or former employee of FLRA in his or her official capacity; (3) Any employee or former employee of FLRA in his or her individual capacity when DOJ or the FLRA has agreed to represent the employee; or (4) The U.S. Government or any agency thereof. b. To a congressional office in response to a written inquiry that an individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office. c. To the Office of Management and Budget (OMB) during the coordination and clearance process in connection with legislative affairs as mandated by OMB Circular A–19. d. To other Federal agencies that provide payroll and personnel processing services under a crossservicing agreement for purposes relating to FLRA employee payroll and personnel processing. e. To another Federal agency as required for payroll purposes, including to the Department of the Treasury for preparation of payroll and to issue checks and electronic funds transfer. f. To the Office of Personnel Management, the Merit Systems Protection Board, or the Equal Employment Opportunity Commission when requested in the performance of their authorized duties. g. To appropriate Federal and state agencies to provide reports including data on unemployment insurance. h. To State offices of unemployment compensation to assist in processing an individual’s unemployment, survivor annuity, or health benefit claim, or for records reconciliation purposes. i. To Federal employees’ Group Life Insurance or Health Benefits carriers in connection with survivor annuity or health benefits claims or records reconciliations. j. To the Internal Revenue Service and State and local tax authorities for which E:\FR\FM\27OCN1.SGM 27OCN1 asabaliauskas on DSKBBXCHB2PROD with NOTICES 49810 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices an employee is or was subject to tax regardless of whether tax is or was withheld in accordance with Treasury Fiscal Requirements, as required. k. To the Internal Revenue Service or to another Federal agency or its contractor to disclose debtor information solely to aggregate information for the Internal Revenue Service to collect debts owed to the Federal government through the offset of tax refunds. l. To any creditor Federal agency seeking assistance for the purpose of that agency implementing administrative or salary offset procedures in the collection of unpaid financial obligations owed the United States Government from an individual. m. To any Federal agency where the individual debtor is employed or receiving some form of remuneration for the purpose of enabling that agency to collect debts on the employee’s behalf by administrative or salary offset procedures under the provisions of the Debt Collection Act of 1982. n. To the Internal Revenue Service, and state and local authorities for the purposes of locating a debtor to collect a claim against the debtor. o. To any source from which additional information is requested by the FLRA relevant to an FLRA determination concerning an individual’s pay, leave, or travel expenses, to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and to identify the type of information requested. p. To the Social Security Administration and the Department of the Treasury to disclose pay data on an annual basis. q. To the Social Security Administration to credit the employee or emergency worker account for OldAge, Survivors, and Disability Insurance (OASDI) and Medicare deductions. r. To the Federal Retirement Thrift Investment Board’s record keeper, which administers the Thrift Savings Plan, to report deductions, contributions, and loan payments. s. To a Federal agency or in response to a congressional inquiry when additional or statistical information is requested relevant to the FLRA Transit Fare Subsidy Program. t. To the Department of Health and Human Services for the purpose of providing information on new hires and quarterly wages as required under the Personal Responsibility and Work Opportunity Reconciliation Act of 1996. u. To the Office of Child Support Enforcement, Administration for Children and Families, Department of VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 Health and Human Services for the purposes of locating individuals to establish paternity; establishing and modifying orders of child support; identifying sources of income; and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform Law, Pub. L. 104–193). v. To the Office of Personnel Management or its contractors in connection with programs administered by that office, including, but not limited to, the Federal Long Term Care Insurance Program, the Federal Dental and Vision Insurance Program, the Flexible Spending Accounts for Federal Employees Program, and the electronic Human Resources Information Program. w. To charitable institutions, when an employee designates an institution to receive contributions through salary deduction. x. To any criminal, civil, or regulatory law enforcement authority (whether Federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature. y. To the National Archives and Records Administration (NARA) to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906. z. To an expert, consultant, grantee, or contractor (including employees of the contractor) of the FLRA that performs services requiring access to these records on the FLRA’s behalf to carry out the purposes of the system, including employment verifications, unemployment claims, and W–2 services. aa. To the Department of Labor for processing claims for employees, emergency workers, or volunteers injured on the job or claiming occupational illness. bb. To appropriate agencies, entities, and persons when: (1) The FLRA suspects or has confirmed that there has been a breach of the system of records; (2) The FLRA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the FLRA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the FLRA’s efforts to respond to the suspected or confirmed PO 00000 Frm 00030 Fmt 4703 Sfmt 4703 breach or to prevent, minimize, or remedy such harm. cc. To another Federal agency or Federal entity, when the FLRA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in: (1) Responding to a suspected or confirmed breach; or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. dd. To another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains. ee. To Federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or to the issuance of a security clearance, license, contract, grant or other benefit. ff. To an agency or organization for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function. gg. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body, when the FLRA determines that the records are arguably relevant to the proceeding, or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding. hh. To the news media and the public, with the approval of the Agency Privacy Officer in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information or when disclosure is necessary to preserve confidence in the integrity of the FLRA or is necessary to demonstrate the accountability of the FLRA’s officers, employees, or individuals covered by the system, except to the extent it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. E:\FR\FM\27OCN1.SGM 27OCN1 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Paper records are maintained in file folders stored within locking filing cabinets or locked rooms in secured facilities with controlled access. Electronic records are stored in computers, removable drives, storage devices, electronic databases, and other electronic media under the control of the FLRA, and in other Federal agency systems pursuant to interagency sharing agreements. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: Records may be retrieved by name, SSN, ECI, birth date, organizational code, or other assigned person. Records are maintained in accordance with General Records Schedule (GRS) 1.0 ‘‘Finance’’, and GRS 2.0 ‘‘Human Resources,’’ which are approved by the National Archives and Records Administration. The system generally maintains temporary records, and retention periods vary based on the type of record under each item and the needs of the agency. Paper records are disposed of by shredding, and records maintained on electronic media are degaussed or erased in accordance with the applicable records retention schedule and NARA guidelines. asabaliauskas on DSKBBXCHB2PROD with NOTICES ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: The records maintained in this system are safeguarded in accordance with FLRA security and privacy rules and policies. During normal hours of operations, paper records are maintained in locked files cabinets under the control of authorized personnel. Information technology systems follow the National Institute of Standards and Technology privacy and security standards developed to comply with the Privacy Act of 1974 as amended, 5 U.S.C. 552a; the Paperwork Reduction Act of 1995, Public Law 104– 13; the Federal Information Security Modernization Act of 2014, Public Law 113–283, as codified at 44 U.S.C. 3551 et seq.; and the Federal Information Processing Standard 199, Standards for Security Categorization of Federal Information and Information Systems. Computer servers on which electronic records are stored are located in secured FLRA and DOI facilities with physical, technical and administrative levels of security to prevent unauthorized access to FLRA and DOI network and information assets. Security controls include encryption, firewalls, audit logs, and network system security 17:54 Oct 26, 2017 Jkt 244001 Office of Inspector General Investigative Files, FLRA/OIG–1. SECURITY CLASSIFICATION: Unclassified. SYSTEM LOCATION: Office of Inspector General (OIG), Federal Labor Relations Authority, 1400 K Street, NW., Washington, DC 20424. SYSTEM MANAGER: Inspector General, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: The Inspector General Act of 1978, as amended, 5 U.S.C. Appendix 3. PURPOSE OF THE SYSTEM: RECORD ACCESS PROCEDURES: POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: VerDate Sep<11>2014 monitoring. Electronic data is protected through user identification, passwords, database permissions and software controls. Access to records in the system is limited to authorized personnel who have a need to access the records in the performance of their official duties, and each person’s access is restricted to only the functions and data necessary to perform that person’s job responsibilities. System administrators and authorized users for both the FLRA and DOI are trained and required to follow established internal security protocols and must complete all security, privacy, and records management training, and sign Rules of Behavior for each agency. 49811 Individuals wishing access to records about them should contact the System Manager. Individuals must furnish the following information for their records to be located and identified: a. Full name. b. Date of birth. Individuals requesting access must comply with the FLRA’s Privacy Act regulations regarding access to records (5 CFR 2412.5). CONTESTING RECORD PROCEDURES: Individuals wishing to request amendment of records about them should contact the System Manager. Individuals must furnish the following information for their records to be located and identified: a. Full name. b. Date of birth. Individuals requesting amendment must follow the FLRA’s Privacy Act regulations regarding amendment of records (5 CFR 2412.10). NOTIFICATION PROCEDURES: Individuals wishing to determine whether this system of records contains information about them should contact the System Manager. Individuals must furnish the following for their records to be located and identified: a. Full name. b. Date of birth. Individuals making inquiries must comply with the FLRA’s Privacy Act regulations regarding the existence of records (5 CFR 2412.4). EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980); 63 FR 1110 (Jan. 8, 1998). PO 00000 Frm 00031 Fmt 4703 Sfmt 4703 These records are maintained to fulfill the purposes of the Inspector General Act of 1978, as amended and to fulfill responsibilities assigned by that Act concerning investigative activities. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Subjects of OIG investigations relating to the programs and operations of the FLRA. Subject individuals include, but are not limited to, current and former employees; contractors, subcontractors, their agents or employees; and others whose actions affect the FLRA, its programs, and operations. CATEGORIES OF RECORDS IN THE SYSTEM: Correspondence relating to the investigation; internal staff memoranda; copies of subpoenas issued during the investigation, affidavits, statements from witnesses, transcripts of testimony taken in the investigation and accompanying exhibits; documents, records, or copies obtained during the investigation; interview notes, investigative notes, staff working papers, draft materials, and other documents and records relating to the investigation; opening reports, progress reports, and closing reports; and other investigatory information or data relating to alleged or suspected criminal, civil, or administrative violations or similar wrongdoing by subject individuals. RECORD SOURCE CATEGORIES: Employees or other individuals on whom the record is maintained, nontarget witnesses, FLRA and non-FLRA records. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to the disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information in these records may be used pursuant to 5 U.S.C. 552a(b)(3): E:\FR\FM\27OCN1.SGM 27OCN1 asabaliauskas on DSKBBXCHB2PROD with NOTICES 49812 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices a. To other agencies, offices, establishments, and authorities, whether Federal, State, local, foreign, or selfregulatory (including, but not limited to, organizations such as professional associations or licensing boards), authorized or with the responsibility to investigate, litigate, prosecute, enforce, or implement a statute, rule, regulation, or order, where the record or information, by itself or in connection with other records or information, (1) Indicates a violation or potential violation of law, whether criminal, civil, administrative, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, or; (2) Indicates a violation or potential violation of a professional, licensing, or similar regulation, rule or order, or otherwise reflects on the qualifications or fitness of an individual licensed or seeking to be licensed. b. To any source, private or governmental, to the extent necessary to secure from such source information relevant to and sought in furtherance of a legitimate investigation or audit of the OIG. c. To agencies, offices, or establishments of the executive, legislative, or judicial branches of Federal, State, Tribal, or local government where disclosure is requested in connection with the award of a contract or other determination relating to a government procurement, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the record is relevant and necessary to the requesting agency’s decisions on the matter, including, but not limited to, disclosure to any Federal agency responsible for considering suspension or debarment actions where such record would be germane to a determination of the propriety or necessity of such action, or any Federal contract board of appeals in cases relating to an agency procurement. d. To the Office of Personnel Management, the Office of Government Ethics, the Merit Systems Protection Board, the Office of Special Counsel, or the Equal Employment Opportunity Commission, of records or portions thereof relevant and necessary to carrying out their authorized functions, such as, but not limited to, rendering advice requested by the OIG, investigations of alleged or prohibited personnel practices (including discriminatory practices), appeals before official agencies, offices, panels, boards, or courts, and authorized studies or reviews of civil service or merit systems or affirmative action programs. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 e. To independent auditors or other private firms with which the OIG has contracted to carry out an independent audit or investigation, or to analyze, collate, aggregate or otherwise refine data collected in the system of records, subject to the requirement that such contractors shall maintain Privacy Act safeguards with respect to such records. f. To the Department of Justice and for disclosure by the Department of Justice or the FLRA, (1) To the extent relevant and necessary in connection with litigation in proceedings before a court or other adjudicative body, where the government is a party to or has an interest in the litigation, and the litigation is likely to affect the agency or any component thereof, including where the agency, or an agency component, or an agency official or employee in his or her official capacity, or an individual agency official or employee whom the Department of Justice has agreed to represent, is a defendant; or (2) For purposes of obtaining advice concerning the accessibility of a record or information under the Privacy Act or the Freedom of Information Act. g. To a congressional office from the record of a subject individual in response to an inquiry from the congressional office made at the request of that individual, but only to the extent that the record would be legally accessible to that individual. h. To any direct recipient of Federal funds, such as a contractor, where such record reflects serious inadequacies with a recipient’s personnel and disclosure of the record is for purposes of permitting a recipient to take corrective action beneficial to the government. i. To debt-collection contractors for the purpose of collecting debts owed to the government as authorized by the Debt Collection Act of 1982, 31 U.S.C. 3718. j. To appropriate agencies, entities, and persons when (1) the FLRA suspects or has confirmed that there has been a breach of the system of records; (2) the FLRA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the FLRA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the FLRA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. PO 00000 Frm 00032 Fmt 4703 Sfmt 4703 k. To another Federal agency or Federal entity, when the FLRA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. l. To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the federal government, when necessary to accomplish an agency function related to this system of records. m. To such recipients and under such circumstances and procedures as are mandated by federal statute or treaty. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: These records may be in either paper or electronic form, consisting of files, audio or video recordings, disks, flash drives, or other electronic storage media. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: The records are retrieved by the name of the subject of the investigation or by a unique control number assigned to each investigation. POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Under approved FLRA records schedule N1–480–01–1: OIG investigative files meeting one or more of the following criteria are kept indefinitely: (1) Cases involving senior agency personnel such as the Chairman; the Members; the Chief Counsels; the General Counsel; the Chief Administrative Law Judge; the Solicitor; the Executive Director; the Executive Director of the Federal Service Impasses Panel; or other senior officials who are either appointed officers or career employees; (2) cases resulting in extensive media coverage, either nationally or regionally; (3) cases resulting in further investigation by Congress; (4) cases involving substantial amounts of money (over $5,000); or (5) cases resulting in substantive changes in FLRA policies and procedures. All other OIG investigative files are destroyed 10 years after the end of the fiscal year in which the case closes. E:\FR\FM\27OCN1.SGM 27OCN1 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: HISTORY: Records are maintained in lockable metal file cabinets in lockable rooms and in password-protected automated systems. Access is restricted to individuals whose duties require access to the records. File cabinets and rooms are locked during non-duty hours. This system of records was last published at 56 FR 33291 (July 19, 1991). Notice of New System of Records Freedom of Information Act Request and Appeal Files, FLRA/Internal-17. SECURITY CLASSIFICATION: Not applicable. RECORD ACCESS PROCEDURES: Individuals wishing to request access to records about them should contact the System Manager. Individuals must furnish their full name in order for their records to be located and identified. Individuals wishing to request access to records must comply with the FLRA’s Privacy Act regulations regarding access to records (5 CFR 2412.5). CONTESTING RECORD PROCEDURES: Individuals wishing to request an amendment to their records should contact the System Manager. Individuals must furnish their full name in order for their records to be located and identified. Individuals requesting amendment must also follow the FLRA’s Privacy Act regulations regarding amendments to records (5 CFR 2412.10). NOTIFICATION PROCEDURES: Individuals inquiring whether this system contains information about them should contact the System Manager. Individuals must furnish their full name in order for their records to be located and identified. Individuals making inquiries must comply with the FLRA’s Privacy Act regulations regarding existence of records (5 CFR 2412.4). asabaliauskas on DSKBBXCHB2PROD with NOTICES EXEMPTIONS PROMULGATED FOR THE SYSTEM: Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt from the provisions of 5 U.S.C. 552a, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i), to the extent the system of records relates in any way to the enforcement of criminal laws. Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f), to the extent the system of records consists of investigatory material compiled for law enforcement purposes, other than material within the scope of the exemption at 5 U.S.C. 552a(j)(2). These exemptions are set forth in the Authority’s Privacy Act regulations, 5 CFR part 2412, as amended; see 5 CFR 2412.16. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 SYSTEM LOCATION: FLRA Headquarters and Regional Offices and the Environmental Protection Agency’s National Computer Center located at 109 T.W. Alexander Drive, Durham, NC 27709. SYSTEM MANAGER: Chief FOIA Officer, Office of the Solicitor, Federal Labor Relations Authority, 1400 K St. NW., Washington, DC 20424. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Freedom of Information Act, 5 U.S.C. 552. PURPOSE OF THE SYSTEM: To provide the public with a single location to submit and track FOIA requests and appeals filed with the FLRA, to manage internal FOIA administration activities, and to collect data for annual reporting requirements to the Department of Justice. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: All persons requesting information or filing appeals under the Freedom of Information Act. CATEGORIES OF RECORDS IN THE SYSTEM: A copy of each Freedom of Information Act (FOIA) request received by the FLRA and a copy of all correspondence related to the request, including the requestors’ names, mailing addresses, email addresses, phone numbers, Social Security Numbers, dates of birth, any aliases used by the requesters, alien numbers assigned to travelers crossing national borders, requesters’ parents’ names, user names and passwords for registered users, FOIA tracking numbers, dates requests are submitted and received, related appeals, and agency responses. Records also include communications with requesters, internal FOIA administrative documents (e.g., billing invoices) and responsive records. RECORD SOURCE CATEGORIES: Information in this system of records is provided by FLRA employees and FOIA requestors. PO 00000 Frm 00033 Fmt 4703 Sfmt 4703 49813 ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND PURPOSES OF SUCH USES: In addition to the disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information in these records may be used pursuant to 5 U.S.C. 552a(b)(3): a. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, when the FLRA becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation. b. To provide information to a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of that individual. c. In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body, when the FLRA determines that the records are arguably relevant to the proceeding, or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding. d. To a Federal, State, local, or foreign agency or entity for the purpose of consulting with that agency or entity to enable the FLRA to make a determination as to the propriety of access to or correction of information, or for the purpose of verifying the identity of an individual or the accuracy of information submitted by an individual who has requested access to or amendment of information. e. To a Federal agency or entity that furnished the record or information for the purpose of permitting that agency or entity to make a decision as to access to or correction of the record or information, or to a federal agency or entity for purposes of providing guidance or advice regarding the handling of particular requests. f. To a submitter or subject of a record or information in order to obtain assistance to the FLRA in making a determination as to access or amendment. g. To a Member of Congress or staff acting upon the Member’s behalf when the Member or staff requests the information on behalf of, and at the request of, the individual who is the subject of the record. h. To disclose information to the National Archives and Records Administration, the Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, E:\FR\FM\27OCN1.SGM 27OCN1 49814 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices procedures and compliance with FOIA, and to facilitate OGIS’s offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies. i. To appropriate agencies, entities, and persons when (1) the FLRA suspects or has confirmed that there has been a breach of the system of records; (2) the FLRA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the FLRA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the FLRA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm. j. To another Federal agency or Federal entity, when the FLRA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach. k. To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the federal government, when necessary to accomplish an agency function related to this system of records. l. To such recipients and under such circumstances and procedures as are mandated by federal statute or treaty. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: asabaliauskas on DSKBBXCHB2PROD with NOTICES Records are stored in a secure, password-protected electronic system maintained by the Environmental Protection Agency called FOIAOnline, which utilizes security hardware and software, including multiple firewalls, active intruder detection and role-based accessed controls. Any paper records are stored in secure FLRA offices and/ or lockable file cabinets. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: 17:54 Oct 26, 2017 Jkt 244001 FOIA records are maintained for three years or longer, in accordance with item 001 of General Records Schedule 4.2, as approved by the Archivist of the United States. Disposal is by shredding and/or by deletion of the electronic record. ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Computer records are maintained in a secure, password-protected computer system. Paper records are maintained in secure offices or lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings. RECORD ACCESS PROCEDURES: Individuals wishing access to records about them should contact the System Manager. Individuals must furnish the following information for their records to be located and identified: a. Full name. b. Approximate date of FOIA request or appeal. Individuals requesting access must comply with the FLRA’s Privacy Act regulations regarding access to records (5 CFR 2412.5). CONTESTING RECORD PROCEDURES: SYSTEM MANAGER: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). RESCINDMENT OF A SYSTEM OF RECORDS NOTICE SYSTEM NAME AND NUMBER FLRA/INTERNAL–4–Applicants for Employment Records. SYSTEM MANAGER: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). RESCINDMENT OF A SYSTEM OF RECORDS NOTICE SYSTEM NAME AND NUMBER FLRA/INTERNAL–5–Preemployment Inquiry Records. Individuals wishing to request amendment of records about them should contact the System Manager. Individuals must furnish the following information for their records to be located and identified: a. Full name. b. Approximate date of FOIA request or appeal. Individuals requesting amendment must follow the FLRA’s Privacy Act regulations regarding amendment of records (5 CFR 2412.10). SYSTEM MANAGER: NOTIFICATION PROCEDURES: FLRA/INTERNAL–7–Employee Incentive Award and Recognition Files. Individuals wishing to determine whether this system of records contains information about them should contact the System Manager. Individuals must furnish the following for their records to be located and identified: a. Full name. b. Approximate date of FOIA request or appeal. Individuals making inquiries must comply with the FLRA’s Privacy Act regulations regarding the existence of records (5 CFR 2412.4). EXEMPTIONS PROMULGATED FOR THE SYSTEM: Requests are retrieved from the FOIAOnline system by numerous data elements and key word searches, including name, agency, dates, subject, FOIA tracking number, and other information retrievable with full-text searching capability. VerDate Sep<11>2014 POLICIES AND PRACTICS FOR RETENTION AND DISPOSAL OF RECORDS: None. RESCINDMENT OF A SYSTEM OF RECORDS NOTICE Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). RESCINDMENT OF A SYSTEM OF RECORDS NOTICE SYSTEM NAME AND NUMBER SYSTEM MANAGER: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). RESCINDMENT OF A SYSTEM OF RECORDS NOTICE SYSTEM NAME AND NUMBER FLRA/INTERNAL–8–Employee Assistance Program Records. SYSTEM MANAGER: SYSTEM NAME AND NUMBER FLRA/INTERNAL–1–Employee Occupational Health Program Records. PO 00000 Frm 00034 Fmt 4703 Sfmt 4703 Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. E:\FR\FM\27OCN1.SGM 27OCN1 Federal Register / Vol. 82, No. 207 / Friday, October 27, 2017 / Notices HISTORY: RESCINDMENT OF A SYSTEM OF RECORDS NOTICE This system of records was last published at 45 FR 85316 (Dec. 24, 1980). SYSTEM NAME AND NUMBER FLRA/INTERNAL–14–Motor Vehicle Accident Reports. RESCINDMENT OF A SYSTEM OF RECORDS NOTICE SYSTEM MANAGER: SYSTEM NAME AND NUMBER FLRA/INTERNAL–9–Federal Executive Development Program Records. Director, Administrative Services Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. SYSTEM MANAGER: HISTORY: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. This system of records was originally published at 45 FR 85316 (Dec. 24, 1980) and was last published, as amended at 60 FR 50202 (Sep. 28, 1995). HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). RESCINDMENT OF A SYSTEM OF RECORDS NOTICE SYSTEM NAME AND NUMBER RESCINDMENT OF A SYSTEM OF RECORDS NOTICE FLRA/INTERNAL–16–Occupational Injury and Illness Records. SYSTEM NAME AND NUMBER SYSTEM MANAGER: FLRA/INTERNAL–11–Training Records. SYSTEM MANAGER: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). FEDERAL RESERVE SYSTEM Formations of, Acquisitions by, and Mergers of Bank Holding Companies FLRA/INTERNAL–12–Performance Evaluation/Rating Records. SYSTEM MANAGER: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. HISTORY: This system of records was last published at 45 FR 85316 (Dec. 24, 1980). RESCINDMENT OF A SYSTEM OF RECORDS NOTICE SYSTEM NAME AND NUMBER asabaliauskas on DSKBBXCHB2PROD with NOTICES FLRA/INTERNAL–13–Intern Program and Upward Mobility Program Records. SYSTEM MANAGER: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. VerDate Sep<11>2014 17:54 Oct 26, 2017 Jkt 244001 This system of records was last published at 45 FR 85316 (Dec. 24, 1980). BILLING CODE 6727–01–P SYSTEM NAME AND NUMBER This system of records was last published at 45 FR 85316 (Dec. 24, 1980). HISTORY: [FR Doc. 2017–23420 Filed 10–26–17; 8:45 am] RESCINDMENT OF A SYSTEM OF RECORDS NOTICE HISTORY: Director, Human Resources Division, Federal Labor Relations Authority, 1400 K Street NW., Washington, DC 20424. The companies listed in this notice have applied to the Board for approval, pursuant to the Bank Holding Company Act of 1956 (12 U.S.C. 1841 et seq.) (BHC Act), Regulation Y (12 CFR part 225), and all other applicable statutes and regulations to become a bank holding company and/or to acquire the assets or the ownership of, control of, or the power to vote shares of a bank or bank holding company and all of the banks and nonbanking companies owned by the bank holding company, including the companies listed below. The applications listed below, as well as other related filings required by the Board, are available for immediate inspection at the Federal Reserve Bank indicated. The applications will also be available for inspection at the offices of the Board of Governors. Interested persons may express their views in writing on the standards enumerated in the BHC Act (12 U.S.C. 1842(c)). If the proposal also involves the acquisition of a nonbanking company, the review also PO 00000 Frm 00035 Fmt 4703 Sfmt 4703 49815 includes whether the acquisition of the nonbanking company complies with the standards in section 4 of the BHC Act (12 U.S.C. 1843). Unless otherwise noted, nonbanking activities will be conducted throughout the United States. Unless otherwise noted, comments regarding each of these applications must be received at the Reserve Bank indicated or the offices of the Board of Governors not later than November 24, 2017. A. Federal Reserve Bank of New York (Ivan Hurwitz, Vice President) 33 Liberty Street, New York, New York 10045–0001. Comments can also be sent electronically to Comments.applications@ny.frb.org: 1. The Adirondack Trust Company Employee Stock Ownership Trust, Saratoga Springs, New York; to acquire additional voting shares of 473 Broadway Holding Corporation and additional shares of The Adirondack Trust Company, both of Saratoga Springs, New York. B. Federal Reserve Bank of Dallas (Robert L. Triplett III, Senior Vice President) 2200 North Pearl Street, Dallas, Texas 75201–2272: 1. First Financial Bankshares, Inc., Abilene, Texas; to merge with Commercial Bancshares, Inc., Houston, Texas, and thereby indirectly acquire Commercial State Bank, El Campo, Texas. Board of Governors of the Federal Reserve System, October 24, 2017. Ann Misback, Secretary of the Board. [FR Doc. 2017–23428 Filed 10–26–17; 8:45 am] BILLING CODE P FEDERAL RESERVE SYSTEM Change in Bank Control Notices; Acquisitions of Shares of a Bank or Bank Holding Company The notificants listed below have applied under the Change in Bank Control Act (12 U.S.C. 1817(j)) and § 225.41 of the Board’s Regulation Y (12 CFR 225.41) to acquire shares of a bank or bank holding company. The factors that are considered in acting on the notices are set forth in paragraph 7 of the Act (12 U.S.C. 1817(j)(7)). The notices are available for immediate inspection at the Federal Reserve Bank indicated. The notices also will be available for inspection at the offices of the Board of Governors. Interested persons may express their views in writing to the Reserve Bank indicated for that notice or to the offices of the Board of Governors. Comments E:\FR\FM\27OCN1.SGM 27OCN1

Agencies

[Federal Register Volume 82, Number 207 (Friday, October 27, 2017)]
[Notices]
[Pages 49802-49815]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-23420]


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FEDERAL LABOR RELATIONS AUTHORITY


Privacy Act of 1974; Publication of Proposed Amendments to Six 
Existing Systems of Records; Introduction of a New System of Records; 
Rescindment of Eleven Systems of Records; Request for Comments

AGENCY: Federal Labor Relations Authority (FLRA).

ACTION: Notice of amendments to six existing systems of records; 
introduction of a new system of records; and rescindment of eleven 
systems of records.

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SUMMARY: The Privacy Act of 1974 requires that each agency publish 
notice of all the systems of records that it maintains. This document 
proposes the amendment of six of the FLRA's existing systems of 
records, the introduction of a new system of records, and the 
rescindment of eleven systems of records that are no longer in use or 
that are covered by government-wide system of records notices. With the 
proposed addition and rescindment of systems, the FLRA will maintain 
seven systems of records. Additional details are provided under 
Supplementary Information, below.

DATES: This action will be effective without further notice on November 
27, 2017 unless comments are received that would result in contrary 
determinations.

ADDRESSES: Mail or deliver comments to Gina K. Grippando, Counsel for 
Regulatory and Public Affairs, Federal Labor Relations Authority, 1400 
K Street NW., Washington, DC 20424; or email [email protected].

FOR FURTHER INFORMATION CONTACT: Fred B. Jacob, Solicitor and Senior 
Agency Official for Privacy, Federal Labor Relations Authority, 1400 K 
Street NW., Washington, DC 20424; (202) 218-7999; fax: (202) 343-1007; 
or email [email protected].

SUPPLEMENTARY INFORMATION: Pursuant to the Privacy Act of 1974, 5 
U.S.C. 552a, the FLRA hereby publishes notice of updates to its systems 
of records. See 5 U.S.C. 552a(e)(4). This document proposes the 
amendment of six systems of records, the introduction of a new system 
of records, and the rescindment of eleven systems of records, bringing 
the FLRA's total number of systems of records to seven. This notice 
first provides a summary of the six amended systems of records, the new 
system of records, and the eleven systems of records proposed for 
rescindment, and then provides the text of each of the amended and new 
systems of records.
    1. In the first proposed amendment to a system of records, the FLRA 
proposes to amend FLRA/Internal-2-Appeal and Administrative Review 
Records by updating the system location and the organizational title 
and address of the system manager. The system is being updated further 
to reflect that information is maintained on electronic and paper 
media, and that electronic records are maintained in a password-
protected automated system, with access limited to personnel whose 
duties require access. In addition, the system is being amended to 
reflect that burning is no longer a method of record disposal.
    2. In the second proposed amendment to a system of records, the 
FLRA proposes to amend FLRA/Internal-3-Complaints and Inquiries Records 
by updating the system location and the organizational title and 
address of the system manager. The system is being updated further to 
reflect that information is maintained on electronic and paper media, 
and that electronic records are maintained in a password-protected 
automated system, with access limited to personnel whose duties require 
access. In addition, the system is being amended to reflect that 
burning is no longer a method of record disposal.
    3. In the third proposed amendment to a system of records, the FLRA 
proposes to amend FLRA/Internal-6-Grievance Records by updating the 
system location and the organizational title and address of the system 
manager. The system is being updated further to reflect that 
information is maintained on electronic and paper media, and that 
electronic records are maintained in a password-protected automated 
system, with access limited to personnel whose duties require access. 
In addition, the system is being amended to: (1) Reflect that burning 
no longer is a method of

[[Page 49803]]

record disposal; and (2) change the record-retention period from three 
years after closing of the case to four to seven years after closing of 
the case, as required by the National Archives and Records 
Administration (NARA) General Records Schedule 30, item 30a.
    4. In the fourth proposed amendment to a system of records, the 
FLRA proposes to amend FLRA/Internal-10-Employee Locator Card Files by 
updating the system name to FLRA/Internal-10-Organization Management 
and Locator System, the system location, and the organizational title 
and address of the system manager. The system is being updated further 
to reflect that information is maintained on electronic media.
    5. In the fifth amendment to a system of records, the FLRA proposes 
to amend FLRA/Internal-15-Pay, Leave and Travel Records by amending its 
name to FLRA/Internal-15-Personnel and Payroll System Records and 
removing all references to travel records, which FLRA no longer 
maintains. Rather, the FLRA's travel records are maintained in a system 
operated by a contractor and, therefore, are covered by a government-
wide System of Records Notice: GSA/GOVT-4, Contracted Travel Services 
Program.
    In addition, the FLRA proposes to amend this system of records to 
reflect updates to FLRA payroll and personnel data processes and 
services. The FLRA maintains FLRA/Internal-15-Personnel and Payroll 
System Records to manage payroll and personnel data for FLRA employees, 
ensure proper payment of salary and benefits to FLRA personnel, and 
track time worked and leave or other absences for reporting and 
compliance purposes. The FLRA has entered into an agreement with the 
Department of the Interior (DOI) Interior Business Center (IBC), a 
Federal agency shared service provider, to provide payroll and 
personnel processing services through DOI's Federal Personnel and 
Payroll System (FPPS). Although DOI will host and process payroll and 
personnel data on behalf of the FLRA, the FLRA will retain ownership 
and control over its own data. The FLRA has included a routine use in 
this notice to permit sharing of records with DOI for hosting and 
support services. Individuals seeking access to their records owned and 
maintained by the FLRA must submit their requests to the FLRA as 
outlined in the Record Access Procedures, Contesting Record Procedures, 
and Notification Procedures sections in the amended SORN.
    6. In the sixth amendment to a system of records, the FLRA proposes 
to amend FLRA/OIG-1-Office of the Inspector General Investigative Files 
by updating the system location and the organizational title and 
address of the system manager. The system is being updated further to 
reflect that information is maintained on electronic media. In 
addition, the system is being amended to reflect that the FLRA obtained 
approval from NARA to modify the system's records-retention period such 
that only certain types of records must be retained permanently. Also, 
the contact for notification, record access, and contesting record 
procedures has been changed from the Office of the Solicitor to the 
Office of the Inspector General.
    7. The new system of records is entitled FLRA/Internal-17-Freedom 
of Information Act Request and Appeal Files. This system contains 
records concerning the FLRA's Freedom of Information Act program.
    8. The FLRA proposes to rescind eleven systems of records that are 
no longer in use by the FLRA or that are covered by government-wide 
system of records notices.
    a. The first system of records, FLRA/Internal-1-Employee 
Occupational Health Program Records, is proposed for rescindment 
because the FLRA no longer collects or retains data on FLRA employees 
using health services under the Federal Employees Group Health Program. 
Instead, the Federal Occupational Health (FOH)/Department of Health and 
Human Services (HHS) is now the custodian of these records, and those 
records are covered under OPM/GOVT-10 Employee Medical File System 
Records.
    b. The second system of records proposed for rescindment, FLRA/
Internal-4-Applicants for Employment Records, is proposed for 
rescindment because those records are covered under OPM/GOVT-5 
Recruiting, Examining, and Placement Records, and a separate FLRA 
System of Records would be duplicative.
    c. The third system of records proposed for rescindment, FLRA/
Internal-5-Preemployment Inquiry Records, is proposed for rescindment 
because those records are covered under OPM/GOVT-5 Recruiting, 
Examining, and Placement Records, and a separate FLRA System of Records 
would be duplicative.
    d. The fourth system of records proposed for rescindment, FLRA/
Internal-7-Employee Incentive Award and Recognition Files, is proposed 
for rescindment because those records are covered under OPM/GOVT-2 
Employee Performance File System Records, and a separate FLRA System of 
Records would be duplicative.
    e. The fifth system of records, FLRA/Internal-8-Employee Assistance 
Program Records, is proposed for rescindment because the FLRA no longer 
collects or retains data on FLRA employees using Employee Assistance 
Program (EAP) services. Instead, FOH/HHS is the custodian of these 
records, and it has published HHS System of Records Notice, 09-90-0010, 
EAP Records, which covers Federal employees and their family members 
using EAP through contractual agreement between HHS and their 
organizations.
    f. The sixth system of records, FLRA/Internal-9-Federal Executive 
Development Program Records, is proposed for rescindment because the 
FLRA no longer runs a Federal Executive Development Program and, if it 
did run such a program in the future, the FLRA would retain such 
records under OPM/GOVT-1 General Personnel Records.
    g. The seventh system of records proposed for rescindment, FLRA/
Internal-11-Training Records, is proposed for rescindment because those 
records are covered under OPM/GOVT-1 General Personnel Records, and a 
separate FLRA System of Records would be duplicative.
    h. The eighth system of records proposed for rescindment, FLRA/
Internal-12-Performance Evaluation/Rating Records, is proposed for 
rescindment because the FLRA retains such records under OPM/GOVT-2 
Employee Performance File System Records, and a separate FLRA System of 
Records would be duplicative.
    i. The ninth system of records proposed for rescindment, FLRA/
Internal-13-Intern Program and Upward Mobility Program Records, 
contains intern recruiting information pertaining to the internship 
program covered under OPM/GOVT-5 Recruiting, Examining, and Placement 
Records, and a separate FLRA System of Records would be duplicative. 
The FLRA no longer runs an Upward Mobility Program or retains records 
of such a program.
    j. The tenth system of records, FLRA/Internal-14-Motor Vehicle 
Accident Reports, is proposed for rescindment because the FLRA no 
longer possesses any such records. Records previously maintained under 
this system have been destroyed.
    k. The eleventh system of records, FLRA/Internal-16-Occupational 
Injury and Illness Records, is proposed for rescindment because the 
FLRA retains such records under DOL/GOVT-1 Office of Worker's 
Compensation Programs, Federal Employees' Compensation Act

[[Page 49804]]

File, and a separate FLRA System of Records would be duplicative.
    The public, the Office of Management and Budget (OMB), and the 
Congress are invited to submit written comments on the new system of 
records, the proposed amendments to the six existing systems of 
records, and the proposed rescindment of the eleven systems of records. 
A report on the proposed amendments, additions, and rescindments to the 
FLRA's systems of records has been provided to OMB and Congress as 
required by OMB Circular A-108, and 5 U.S.C. 552a(r).

    Dated: October 24, 2017.
Michael Jeffries,
Acting Executive Director.

Notice of Changes to Systems of Records

Appeal and Administrative Review Records, FLRA/Internal-2.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Human Resources Division, Federal Labor Relations Authority (FLRA), 
1400 K Street NW., Washington, DC 20424.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, 3302, 4305, 5115, 5335, 7501, 7512; and 
Executive Order 10577.

PURPOSE OF THE SYSTEM:
    These records are used to process miscellaneous appeals and 
administrative reviews submitted by FLRA employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FLRA employees.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains records relating to various internal appeal or 
administrative reviews submitted by FLRA employees as well as decisions 
made in individual employee cases pursuant to those procedures. The 
system also contains records and documentation of the action upon which 
the appeal or review decision was based.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by:
    a. The individual to whom the records pertain.
    b. FLRA officials involved in the appeal or administrative 
procedure.
    c. Other official personnel records of the FLRA.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosure generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information in these 
records may be used pursuant to 5 U.S.C. 552a(b)(3):
    a. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, when 
the FLRA becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    b. To disclose information to any source from whom additional 
information is requested in the course of processing an appeal or 
administrative review procedure, to the extent necessary to identify 
the individual, inform the source of the purpose(s) of the request, and 
identify the type of information requested.
    c. To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
issuance of a security clearance, a security or suitability 
investigation of an individual, the classifying of jobs, the letting of 
a contract, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the information is relevant 
and necessary to the requesting agency's decision on the matter.
    d. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    e. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the FLRA determines that the 
records are arguably relevant to the proceeding, or in an appropriate 
proceeding before an administrative or adjudicative body when the 
adjudicator determines the records to be relevant to the proceeding.
    f. To disclose information to the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.
    g. To disclose information to the Office of Personnel Management in 
the production of summary descriptive statistics and analytical studies 
in support of the function for which the records are collected and 
maintained, or for related work-force studies. While published 
statistics and studies do not contain individual identifiers, in some 
instances, the selection of elements of data included in the study may 
be structured in such a way as to make the data individually 
identifiable by inference.
    h. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    i. To disclose information to officials of: The Merit Systems 
Protection Board, the Office of Special Counsel, or the Equal 
Employment Opportunity Commission, when requested in performance of 
their authorized duties.
    j. To appropriate agencies, entities, and persons when (1) the FLRA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the FLRA has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the FLRA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the FLRA's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    k. To another Federal agency or Federal entity, when the FLRA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    l. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    m. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained on paper and electronic media.

[[Page 49805]]

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the names of the individuals on whom 
they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Adverse action appeals processed under the FLRA's internal appeals 
systems are retained for seven years after the closing of the case and 
other records in the system are maintained for a maximum of four years 
after the closing of the case, in accordance with items 10-12, of 
General Records Schedule 1, as approved by the Archivist of the United 
States. Disposal is by shredding.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in a lockable filing system and/or in 
a password-protected automated system, with access limited to personnel 
whose duties require access.

RECORD ACCESS PROCEDURES:
    Individuals involved in appeals and administrative review 
procedures are aware of that fact and have been provided access to the 
record. However, after the action has been closed, an individual may 
request access to the official copy of an appeal or administrative 
review procedure record by contacting the System Manager. Individuals 
must provide the following information for their records to be located 
and identified:
    a. Full Name.
    b. Date of birth.
    c. Approximate date of closing of case and kind of action taken.
    Individuals requesting access must also follow the FLRA's Privacy 
Act regulations regarding access to records (5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:
    Review of requests from individuals seeking amendment of their 
records that have previously been or could have been the subject of a 
judicial or quasi-judicial action will be limited in scope. Review of 
amendment requests of these cases will be restricted to determining 
whether the record accurately documents the action of the agency or 
administrative body ruling on the case, and it will not include a 
review of the merits of the action, determination, or finding.
    Individuals wishing to request amendment of their records to 
correct factual errors should contact the System Manager. Individuals 
must furnish the following information for their records to be located 
and identified;
    a. Full Name.
    b. Date of birth.
    c. Approximate date of closing of the case and kind of action 
taken.
    Individuals requesting amendment must also follow the FLRA's 
Privacy Act regulations regarding amendment of records (5 CFR 2412.10).

NOTIFICATION PROCEDURES:
    Individuals involved in appeals and administrative review 
procedures are aware of that fact and have been provided access to the 
record. They may, however, contact the System Manager indicated above. 
They must furnish the following information for their records to be 
located and identified:
    a. Full Name.
    b. Date of birth.
    c. Approximate date of closing of the case and kind of action 
taken.
    Individuals making inquiries must comply with the FLRA's Privacy 
Act regulations regarding the existence of records (5 CFR 2412.4).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
Complaints and Inquiries Records, FLRA/Internal-3.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of the Executive Director, Federal Labor Relations Authority 
(FLRA), 1400 K Street NW., Washington, DC 20424.

SYSTEM MANAGER:
    Executive Director, Federal Labor Relations Authority, 1400 K 
Street NW., Washington, DC 20424.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Executive Order 11222.

PURPOSE OF THE SYSTEM:
    These records are used to take an action on or respond to a 
complaint or inquiry concerning an FLRA employee or to counsel the 
employee.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current FLRA employees about whom complaints or inquiries have been 
received.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information or correspondence concerning an 
individual's employment status or conduct while employed by the FLRA. 
Examples of these records include: Correspondence from Federal 
employees, Members of Congress, or members of the public alleging 
misconduct by an FLRA employee; miscellaneous debt correspondence 
received from creditors; and miscellaneous complaints not covered by 
the FLRA's formal or informal grievance procedures.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by:
    a. The individual to whom the information pertains.
    b. Federal employees, Members of Congress, creditors, or members of 
the public who submitted the complaint or inquiry.
    c. FLRA officials.
    d. Other sources from whom information was requested regarding the 
complaint or inquiry.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosure generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information in these 
records may be used pursuant to 5 U.S.C. 552a(b)(3):
    a. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, when 
the FLRA becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    b. To disclose information to any source from whom additional 
information is requested (to the extent necessary to identify the 
individual, inform the source of the purpose of the request, and 
identify the type of information requested), where necessary to obtain 
information relevant to an FLRA decision concerning the hiring or 
retention of an employee, the issuance of a security clearance, conduct 
of a security or suitability investigation of an individual or 
classification of jobs.
    c. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    d. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the FLRA determines that the 
records are arguably relevant to the proceeding, or in an appropriate 
proceeding before an administrative or adjudicative body

[[Page 49806]]

when the adjudicator determines the records to be relevant to the 
proceeding.
    e. To disclose information to the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.
    f. To disclose in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    g. To disclose information to officials of: The Merit Systems 
Protection Board, the Office of Special Counsel, or the Equal 
Employment Opportunity Commission, when requested in performances of 
their authorized duties.
    h. To appropriate agencies, entities, and persons when (1) the FLRA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the FLRA has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the FLRA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the FLRA's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    i. To another Federal agency or Federal entity, when the FLRA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    j. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    k. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained in file folders that are separate from 
the employee's Official Personnel Folder and also in electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name of the individual on whom 
they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are disposed of upon the transfer or separation of 
the employee or after one year, whichever is earlier, in accordance 
with item 010 of General Records Schedule 6.5, as approved by the 
Archivist of the United States. Disposal is by shredding.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are located in a lockable filing system and/or a 
password-protected automated system, with access limited to personnel 
whose official duties require access.

RECORD ACCESS PROCEDURES:
    FLRA employees wishing to request access to their records should 
contact the System Manager. Individuals must furnish the following 
information for their records to be located and identified:
    a. Full Name.
    b. Date of birth.
    Individuals requesting access must also comply with the FLRA's 
Privacy Act regulations regarding access to records (5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:
    FLRA employees wishing to request amendment of their records should 
contact the System Manager. Individuals must furnish the following 
information for their records to be located and identified:
    a. Full Name.
    b. Date of birth.
    Individuals must also comply with the FLRA's Privacy Act 
regulations regarding amendment of records (5 CFR 2412.10).

NOTIFICATION PROCEDURES:
    FLRA employees wishing to inquire whether this system contains 
information about them should contact the System Manager. Individuals 
must furnish the following information for their records to be located 
and identified:
    a. Full Name.
    b. Date of birth.
    Individuals making inquiries must comply with the FLRA's Privacy 
Act regulations regarding the existence of records (5 CFR 2412.4).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980)
Grievance Records, FLRA/Internal-6.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Office of the Executive Director, Federal Labor Relations Authority 
(FLRA), 1400 K Street NW., Washington, DC 20424.

SYSTEM MANAGER:
    Executive Director, Federal Labor Relations Authority, 1400 K 
Street NW., Washington, DC 20424.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1302, 3301, and 3302.

PURPOSE OF THE SYSTEM:
    These records are used to store and document grievances based on 
employee dissatisfaction relative to actions taken within the 
discretion of the FLRA.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current or former Federal employees who have submitted grievances 
with the FLRA pursuant to Office of Personnel Management regulations 
regarding Agency Administrative Grievance Systems (5 CFR part 771).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system contains records relating to grievances filed by agency 
employees under 5 CFR part 771 and the FLRA's internal regulations. 
These case files contain all documents related to the grievance, 
including statements of witnesses, reports of interviews and hearings, 
examiner's findings and recommendations, a copy of the original 
decision, and related correspondence and exhibits. This system includes 
files and records of internal grievances, and of arbitration systems 
that may be established through negotiations with the union 
representing agency employees.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by:
    a. The individual on whom the record is maintained.
    b. Testimony of witnesses.
    c. Agency officials.
    d. Organizations or persons providing related correspondence.

[[Page 49807]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosure generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information in these 
records may be used pursuant to 5 U.S.C. 552a(b)(3):
    a. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the FLRA becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    b. To disclose information to any source from whom additional 
information is requested in the course of processing a grievance, to 
the extent necessary to identify the individual, inform the source of 
the purpose(s) of the request, and identify the type of information 
requested.
    c. To disclose information to a Federal agency, in response to its 
request, in connection with the hiring or retention of an employee, the 
issuance of a security clearance, the conducting of a security or 
suitability investigation of an individual, the classifying of jobs, 
the letting of a contract, or the issuance of a license, grant, or 
other benefit by the requesting agency, to the extent that the 
information is relevant and necessary to requesting the agency's 
decision on the matter.
    d. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    e. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the FLRA determines that the 
records are arguably relevant to the proceeding, or in an appropriate 
proceeding before an administrative or adjudicative body when the 
adjudicator determines the records to be relevant to the proceeding.
    f. To disclose information to the National Archives and Records 
Administration in records management inspections conducted under 
authority of 44 U.S.C. 2904 and 2906.
    g. To disclose information to officials of: The Merit Systems 
Protection Board, the Office of Special Counsel, or the Equal 
Employment Opportunity Commission, when requested in performance of 
their authorized duties.
    h. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    i. To provide information to officials of labor organizations 
recognized under the Civil Service Reform Act, when relevant and 
necessary to their duties of exclusive representation concerning 
personnel policies, practices, and matters affecting work conditions.
    j. To appropriate agencies, entities, and persons when (1) the FLRA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the FLRA has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the FLRA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the FLRA's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    k. To another Federal agency or Federal entity, when the FLRA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    l. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    m. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained on paper and electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the names of the individuals on whom 
they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are disposed of four-to-seven years after closing of 
the case, in accordance with item 60 of General Records Schedule 2.3, 
as approved by the Archivist of the United States. Disposal is by 
shredding.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    These records are maintained in a lockable filing system and in a 
password-protected automated system, with access limited to personnel 
whose official duties require access.

RECORD ACCESS PROCEDURES:
    Individuals submitting grievances must be provided a copy of the 
record under the grievance process. However, after the action has been 
closed, an individual may request access to the official copy of the 
grievance file by contacting the System Manager. Individuals must 
provide the following information for their records to be located and 
identified:
    a. Full Name.
    b. Date of birth.
    c. Approximate date of closing of the case and kind of action 
taken.
    d. Organizational component involved.
    Individuals requesting access must also follow the FLRA's Privacy 
Act regulations regarding access to records (5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:
    Review of requests from individuals seeking amendment of their 
records that have been the subject of a judicial or quasi-judicial 
action will be limited in scope. Review of amendment requests of these 
records will be restricted to determining whether the record accurately 
documents the action of the agency ruling on the case, and it will not 
include a review of the merits of the action, determination, or 
finding. Individuals wishing to request amendment to their records of 
correct factual errors should contact the System Manager. They must 
provide the following information for their records to be located and 
identified:
    a. Full Name.
    b. Date of birth.
    c. Approximate date of closing of the case and kind of action 
taken.
    d. Organizational component involved.
    Individuals requesting amendment must follow the FLRA's Privacy Act 
regulations regarding amendment to records (5 CFR 2412.10).

NOTIFICATION PROCEDURES:
    Individuals submitting grievances must be provided a copy of the 
record under the grievance process. They may, however, contact the 
System Manager. They must furnish the following information for their 
records to be located and identified:
    a. Full Name.
    b. Date of birth.

[[Page 49808]]

    c. Approximate date of closing of the case and kind of action 
taken.
    d. Organizational component involved.
    Individuals making inquiries must comply with the FLRA's Privacy 
Act regulations regarding the existence of records (5 CFR 2412.4).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980)
Organization Management and Locator System, FLRA/Internal-10.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    Administrative Services Division, Federal Labor Relations Authority 
(FLRA), 1400 K Street NW. Washington, DC 20424.

SYSTEM MANAGER:
    Director, Administrative Services Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301 and 44 U.S.C. 3101 and 3301.

PURPOSE OF THE SYSTEM:
    Information is collected for this system for use in preparing 
telephone directories of the office telephone extensions of FLRA 
employees. The records also serve to identify contact information for 
an employee for continuity of operations purposes, or if an emergency 
of a medical or other nature involving the employee occurs while the 
employee is on the job. These records may also be used to locate 
individuals for personnel research.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the FLRA.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system contains information regarding the organizational 
location, telephone extension, and office email address of individual 
FLRA employees. The system also contains the home address, email, and 
telephone numbers of the employee.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by the individual 
who is the subject of the record.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosure generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information in these 
records may be used pursuant to 5 U.S.C. 552a(b)(3):
    a. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    b. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the FLRA determines that the 
records are arguably relevant to the proceeding, or in an appropriate 
proceeding before an administrative or adjudicative body when the 
adjudicator determines the records to be relevant to the proceeding.
    c. To disclose, in response to a request for discovery or for 
appearance of a witness, information that is relevant to the subject 
matter involved in a pending judicial or administrative proceeding.
    d. To appropriate agencies, entities, and persons when (1) the FLRA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the FLRA has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the FLRA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the FLRA's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    e. To another Federal agency or Federal entity, when the FLRA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    f. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    g. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records are maintained on electronic media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    These records are retrieved by the name of the individual on whom 
they are maintained.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    These records are maintained as long as the individual is an 
employee of the FLRA, in accordance with item 20 of General Records 
Schedule 5.3, as approved by the Archivist of the United States. 
Expired records are destroyed by deletion of all electronic records.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Home addresses, emails, and contact information for employees are 
maintained in a password-protected system, with access limited to 
personnel whose duties require access.

RECORD ACCESS PROCEDURES:
    FLRA employees wishing to request access to records about them 
should contact the System Manager. Individuals must supply their full 
name for their records to be located and identified.
    Individuals requesting access must comply with the FLRA's Privacy 
Act regulations regarding access to records (5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:
    FLRA employees may amend information in these records at any time 
by resubmitting updated information to the System Manager. Individuals 
wishing to request amendment of their records under the provisions of 
the Privacy Act should contact the System Manger. Individuals must 
supply their full name for their records to be located and identified.
    Individuals requesting amendment must follow the FLRA's Privacy Act 
regulations regarding amendment of records (5 CFR 2412.10).

NOTIFICATION PROCEDURES:
    FLRA employees wishing to inquire whether this system contains 
information about them should contact the System Manager. Individuals 
must supply their full name for their records to be located and 
identified.
    Individuals making inquiries must comply with the FLRA's Privacy 
Act regulations regarding the existence of records (5 CFR 2412.4).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

[[Page 49809]]

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980)
Personnel and Payroll System Records, FLRA/Internal-15.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATIONS:
    FLRA/Internal-15-Personnel and Payroll System Records is centrally 
managed by the Human Resources Division, Federal Labor Relations 
Authority (FLRA), 1400 K Street NW., Washington, DC 20424. The FLRA has 
entered into an agreement with the Department of the Interior (DOI) 
Interior Business Center (IBC), a Federal agency shared service 
provider, to provide payroll and personnel processing services through 
DOI's Federal Personnel and Payroll System (FPPS). Electronic payroll 
and personnel records processed through FPPS are located at the U.S. 
Department of the Interior, Interior Business Center, Human Resources 
and Payroll Services, 7301 W. Mansfield Ave., MS D-2000, Denver, CO 
80235.

SYSTEM MANAGER:
    The FLRA's Director, Human Resources Division, Federal Labor 
Relations Authority, 1400 K Street, NW., Washington, DC 20424, manages 
the FLRA's FPPS account.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    36 U.S.C. 2102; 5 U.S.C. Chapter 55; 5 CFR part 293; and Executive 
Order 9397 as amended by Executive Order 13478, relating to Federal 
agency use of Social Security numbers.

PURPOSE OF THE SYSTEM:
    The purpose of the system is to allow the FLRA to collect and 
maintain records on current and former employees to ensure proper 
payment for salary and benefits, and to track time worked, leave, or 
other absences for reporting and compliance purposes.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The system maintains records concerning current and former FLRA 
employees, including volunteers and emergency employees, and limited 
information regarding employee spouses, dependents, emergency contacts, 
or in the case of an estate, a trustee who meets the definition of 
``individual'' as that term is defined in the Privacy Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    This system maintains records including:
     Employee biographical and employment information: Employee 
name, other names used, citizenship, gender, date of birth, group 
affiliation, marital status, Social Security number (SSN), truncated 
SSN, legal status, place of birth, records related to position, 
occupation, duty location, security clearance, financial information, 
medical information, disability information, education information, 
driver's license, race/ethnicity, personal telephone number, personal 
email address, military status/service, mailing/home address, Taxpayer 
Identification Number, bank account information, professional licensing 
and credentials, family relationships, age, involuntary debt 
(garnishments or child support payments), employee common identifier 
(ECI), user identification and any other employment information.
     Third-party information: Spouse information, emergency 
contact, beneficiary information, savings bond co-owner name(s) and 
information, family members and dependents information.
     Salary and benefits information: Salary data, retirement 
data, tax data, deductions, health benefits, allowances, union dues, 
insurance data, Flexible Spending Account, Thrift Savings Plan 
contributions, pay plan, payroll records, awards, court order 
information, back pay information, debts owed to the government as a 
result of overpayment, refunds owed, or a debt referred for collection 
on a transferred employee or emergency worker.
     Timekeeping information: Time and attendance records, 
leave records, the system may also maintain records including other 
information required to administer payroll, leave, and related 
functions.

RECORD SOURCE CATEGORIES:
    Information is obtained from individuals on whom the records are 
maintained, official personnel records of individuals on whom the 
records are maintained, supervisors, timekeepers, previous employers, 
the Internal Revenue Service and state tax agencies, the Department of 
the Treasury, other Federal agencies, courts, state child support 
agencies, employing agency accounting offices, and third-party benefit 
providers.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information maintained in this system may be disclosed to authorized 
entities outside FLRA for purposes determined to be relevant and 
necessary as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To the Department of Justice (DOJ), including Offices of the 
U.S. Attorneys, or other Federal agencies conducting litigation or in 
proceedings before any court, adjudicative, or administrative body, 
when it is relevant or necessary to the litigation and one of the 
following is a party to the litigation or has an interest in such 
litigation:
    (1) The FLRA;
    (2) Any employee or former employee of FLRA in his or her official 
capacity;
    (3) Any employee or former employee of FLRA in his or her 
individual capacity when DOJ or the FLRA has agreed to represent the 
employee; or
    (4) The U.S. Government or any agency thereof.
    b. To a congressional office in response to a written inquiry that 
an individual covered by the system, or the heir of such individual if 
the covered individual is deceased, has made to the office.
    c. To the Office of Management and Budget (OMB) during the 
coordination and clearance process in connection with legislative 
affairs as mandated by OMB Circular A-19.
    d. To other Federal agencies that provide payroll and personnel 
processing services under a cross-servicing agreement for purposes 
relating to FLRA employee payroll and personnel processing.
    e. To another Federal agency as required for payroll purposes, 
including to the Department of the Treasury for preparation of payroll 
and to issue checks and electronic funds transfer.
    f. To the Office of Personnel Management, the Merit Systems 
Protection Board, or the Equal Employment Opportunity Commission when 
requested in the performance of their authorized duties.
    g. To appropriate Federal and state agencies to provide reports 
including data on unemployment insurance.
    h. To State offices of unemployment compensation to assist in 
processing an individual's unemployment, survivor annuity, or health 
benefit claim, or for records reconciliation purposes.
    i. To Federal employees' Group Life Insurance or Health Benefits 
carriers in connection with survivor annuity or health benefits claims 
or records reconciliations.
    j. To the Internal Revenue Service and State and local tax 
authorities for which

[[Page 49810]]

an employee is or was subject to tax regardless of whether tax is or 
was withheld in accordance with Treasury Fiscal Requirements, as 
required.
    k. To the Internal Revenue Service or to another Federal agency or 
its contractor to disclose debtor information solely to aggregate 
information for the Internal Revenue Service to collect debts owed to 
the Federal government through the offset of tax refunds.
    l. To any creditor Federal agency seeking assistance for the 
purpose of that agency implementing administrative or salary offset 
procedures in the collection of unpaid financial obligations owed the 
United States Government from an individual.
    m. To any Federal agency where the individual debtor is employed or 
receiving some form of remuneration for the purpose of enabling that 
agency to collect debts on the employee's behalf by administrative or 
salary offset procedures under the provisions of the Debt Collection 
Act of 1982.
    n. To the Internal Revenue Service, and state and local authorities 
for the purposes of locating a debtor to collect a claim against the 
debtor.
    o. To any source from which additional information is requested by 
the FLRA relevant to an FLRA determination concerning an individual's 
pay, leave, or travel expenses, to the extent necessary to identify the 
individual, inform the source of the purpose(s) of the request, and to 
identify the type of information requested.
    p. To the Social Security Administration and the Department of the 
Treasury to disclose pay data on an annual basis.
    q. To the Social Security Administration to credit the employee or 
emergency worker account for Old-Age, Survivors, and Disability 
Insurance (OASDI) and Medicare deductions.
    r. To the Federal Retirement Thrift Investment Board's record 
keeper, which administers the Thrift Savings Plan, to report 
deductions, contributions, and loan payments.
    s. To a Federal agency or in response to a congressional inquiry 
when additional or statistical information is requested relevant to the 
FLRA Transit Fare Subsidy Program.
    t. To the Department of Health and Human Services for the purpose 
of providing information on new hires and quarterly wages as required 
under the Personal Responsibility and Work Opportunity Reconciliation 
Act of 1996.
    u. To the Office of Child Support Enforcement, Administration for 
Children and Families, Department of Health and Human Services for the 
purposes of locating individuals to establish paternity; establishing 
and modifying orders of child support; identifying sources of income; 
and for other child support enforcement actions as required by the 
Personal Responsibility and Work Opportunity Reconciliation Act 
(Welfare Reform Law, Pub. L. 104-193).
    v. To the Office of Personnel Management or its contractors in 
connection with programs administered by that office, including, but 
not limited to, the Federal Long Term Care Insurance Program, the 
Federal Dental and Vision Insurance Program, the Flexible Spending 
Accounts for Federal Employees Program, and the electronic Human 
Resources Information Program.
    w. To charitable institutions, when an employee designates an 
institution to receive contributions through salary deduction.
    x. To any criminal, civil, or regulatory law enforcement authority 
(whether Federal, state, territorial, local, tribal or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil, 
or regulatory in nature.
    y. To the National Archives and Records Administration (NARA) to 
conduct records management inspections under the authority of 44 U.S.C. 
2904 and 2906.
    z. To an expert, consultant, grantee, or contractor (including 
employees of the contractor) of the FLRA that performs services 
requiring access to these records on the FLRA's behalf to carry out the 
purposes of the system, including employment verifications, 
unemployment claims, and W-2 services.
    aa. To the Department of Labor for processing claims for employees, 
emergency workers, or volunteers injured on the job or claiming 
occupational illness.
    bb. To appropriate agencies, entities, and persons when:
    (1) The FLRA suspects or has confirmed that there has been a breach 
of the system of records;
    (2) The FLRA has determined that as a result of the suspected or 
confirmed breach there is a risk of harm to individuals, the FLRA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and
    (3) The disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with the FLRA's efforts to 
respond to the suspected or confirmed breach or to prevent, minimize, 
or remedy such harm.
    cc. To another Federal agency or Federal entity, when the FLRA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in:
    (1) Responding to a suspected or confirmed breach; or
    (2) preventing, minimizing, or remedying the risk of harm to 
individuals, the recipient agency or entity (including its information 
systems, programs, and operations), the Federal Government, or national 
security, resulting from a suspected or confirmed breach.
    dd. To another Federal agency to provide information needed in the 
performance of official duties related to reconciling or reconstructing 
data files or to enable that agency to respond to an inquiry by the 
individual to whom the record pertains.
    ee. To Federal, state, territorial, local, tribal, or foreign 
agencies that have requested information relevant or necessary to the 
hiring, firing or retention of an employee or contractor, or to the 
issuance of a security clearance, license, contract, grant or other 
benefit.
    ff. To an agency or organization for the purpose of performing 
audit or oversight operations as authorized by law, but only such 
information as is necessary and relevant to such audit or oversight 
function.
    gg. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the FLRA determines that the 
records are arguably relevant to the proceeding, or in an appropriate 
proceeding before an administrative or adjudicative body when the 
adjudicator determines the records to be relevant to the proceeding.
    hh. To the news media and the public, with the approval of the 
Agency Privacy Officer in consultation with counsel, when there exists 
a legitimate public interest in the disclosure of the information or 
when disclosure is necessary to preserve confidence in the integrity of 
the FLRA or is necessary to demonstrate the accountability of the 
FLRA's officers, employees, or individuals covered by the system, 
except to the extent it is determined that release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy.

[[Page 49811]]

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Paper records are maintained in file folders stored within locking 
filing cabinets or locked rooms in secured facilities with controlled 
access. Electronic records are stored in computers, removable drives, 
storage devices, electronic databases, and other electronic media under 
the control of the FLRA, and in other Federal agency systems pursuant 
to interagency sharing agreements.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Records may be retrieved by name, SSN, ECI, birth date, 
organizational code, or other assigned person.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Records are maintained in accordance with General Records Schedule 
(GRS) 1.0 ``Finance'', and GRS 2.0 ``Human Resources,'' which are 
approved by the National Archives and Records Administration. The 
system generally maintains temporary records, and retention periods 
vary based on the type of record under each item and the needs of the 
agency. Paper records are disposed of by shredding, and records 
maintained on electronic media are degaussed or erased in accordance 
with the applicable records retention schedule and NARA guidelines.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    The records maintained in this system are safeguarded in accordance 
with FLRA security and privacy rules and policies. During normal hours 
of operations, paper records are maintained in locked files cabinets 
under the control of authorized personnel. Information technology 
systems follow the National Institute of Standards and Technology 
privacy and security standards developed to comply with the Privacy Act 
of 1974 as amended, 5 U.S.C. 552a; the Paperwork Reduction Act of 1995, 
Public Law 104-13; the Federal Information Security Modernization Act 
of 2014, Public Law 113-283, as codified at 44 U.S.C. 3551 et seq.; and 
the Federal Information Processing Standard 199, Standards for Security 
Categorization of Federal Information and Information Systems. Computer 
servers on which electronic records are stored are located in secured 
FLRA and DOI facilities with physical, technical and administrative 
levels of security to prevent unauthorized access to FLRA and DOI 
network and information assets. Security controls include encryption, 
firewalls, audit logs, and network system security monitoring. 
Electronic data is protected through user identification, passwords, 
database permissions and software controls. Access to records in the 
system is limited to authorized personnel who have a need to access the 
records in the performance of their official duties, and each person's 
access is restricted to only the functions and data necessary to 
perform that person's job responsibilities. System administrators and 
authorized users for both the FLRA and DOI are trained and required to 
follow established internal security protocols and must complete all 
security, privacy, and records management training, and sign Rules of 
Behavior for each agency.

RECORD ACCESS PROCEDURES:
    Individuals wishing access to records about them should contact the 
System Manager. Individuals must furnish the following information for 
their records to be located and identified:
    a. Full name.
    b. Date of birth.[fnl:]Individuals requesting access must comply 
with the FLRA's Privacy Act regulations regarding access to records (5 
CFR 2412.5).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of records about them 
should contact the System Manager. Individuals must furnish the 
following information for their records to be located and identified:
    a. Full name.
    b. Date of birth. Individuals requesting amendment must follow the 
FLRA's Privacy Act regulations regarding amendment of records (5 CFR 
2412.10).

NOTIFICATION PROCEDURES:
    Individuals wishing to determine whether this system of records 
contains information about them should contact the System Manager. 
Individuals must furnish the following for their records to be located 
and identified:
    a. Full name.
    b. Date of birth. Individuals making inquiries must comply with the 
FLRA's Privacy Act regulations regarding the existence of records (5 
CFR 2412.4).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980); 63 FR 1110 (Jan. 8, 1998).
Office of Inspector General Investigative Files, FLRA/OIG-1.

SECURITY CLASSIFICATION:
    Unclassified.

SYSTEM LOCATION:
    Office of Inspector General (OIG), Federal Labor Relations 
Authority, 1400 K Street, NW., Washington, DC 20424.

SYSTEM MANAGER:
    Inspector General, Federal Labor Relations Authority, 1400 K Street 
NW., Washington, DC 20424.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    The Inspector General Act of 1978, as amended, 5 U.S.C. Appendix 3.

PURPOSE OF THE SYSTEM:
    These records are maintained to fulfill the purposes of the 
Inspector General Act of 1978, as amended and to fulfill 
responsibilities assigned by that Act concerning investigative 
activities.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Subjects of OIG investigations relating to the programs and 
operations of the FLRA. Subject individuals include, but are not 
limited to, current and former employees; contractors, subcontractors, 
their agents or employees; and others whose actions affect the FLRA, 
its programs, and operations.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence relating to the investigation; internal staff 
memoranda; copies of subpoenas issued during the investigation, 
affidavits, statements from witnesses, transcripts of testimony taken 
in the investigation and accompanying exhibits; documents, records, or 
copies obtained during the investigation; interview notes, 
investigative notes, staff working papers, draft materials, and other 
documents and records relating to the investigation; opening reports, 
progress reports, and closing reports; and other investigatory 
information or data relating to alleged or suspected criminal, civil, 
or administrative violations or similar wrongdoing by subject 
individuals.

RECORD SOURCE CATEGORIES:
    Employees or other individuals on whom the record is maintained, 
non-target witnesses, FLRA and non-FLRA records.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to the disclosure generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information in these 
records may be used pursuant to 5 U.S.C. 552a(b)(3):

[[Page 49812]]

    a. To other agencies, offices, establishments, and authorities, 
whether Federal, State, local, foreign, or self-regulatory (including, 
but not limited to, organizations such as professional associations or 
licensing boards), authorized or with the responsibility to 
investigate, litigate, prosecute, enforce, or implement a statute, 
rule, regulation, or order, where the record or information, by itself 
or in connection with other records or information,
    (1) Indicates a violation or potential violation of law, whether 
criminal, civil, administrative, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule or order issued pursuant thereto, or;
    (2) Indicates a violation or potential violation of a professional, 
licensing, or similar regulation, rule or order, or otherwise reflects 
on the qualifications or fitness of an individual licensed or seeking 
to be licensed.
    b. To any source, private or governmental, to the extent necessary 
to secure from such source information relevant to and sought in 
furtherance of a legitimate investigation or audit of the OIG.
    c. To agencies, offices, or establishments of the executive, 
legislative, or judicial branches of Federal, State, Tribal, or local 
government where disclosure is requested in connection with the award 
of a contract or other determination relating to a government 
procurement, or the issuance of a license, grant, or other benefit by 
the requesting agency, to the extent that the record is relevant and 
necessary to the requesting agency's decisions on the matter, 
including, but not limited to, disclosure to any Federal agency 
responsible for considering suspension or debarment actions where such 
record would be germane to a determination of the propriety or 
necessity of such action, or any Federal contract board of appeals in 
cases relating to an agency procurement.
    d. To the Office of Personnel Management, the Office of Government 
Ethics, the Merit Systems Protection Board, the Office of Special 
Counsel, or the Equal Employment Opportunity Commission, of records or 
portions thereof relevant and necessary to carrying out their 
authorized functions, such as, but not limited to, rendering advice 
requested by the OIG, investigations of alleged or prohibited personnel 
practices (including discriminatory practices), appeals before official 
agencies, offices, panels, boards, or courts, and authorized studies or 
reviews of civil service or merit systems or affirmative action 
programs.
    e. To independent auditors or other private firms with which the 
OIG has contracted to carry out an independent audit or investigation, 
or to analyze, collate, aggregate or otherwise refine data collected in 
the system of records, subject to the requirement that such contractors 
shall maintain Privacy Act safeguards with respect to such records.
    f. To the Department of Justice and for disclosure by the 
Department of Justice or the FLRA,
    (1) To the extent relevant and necessary in connection with 
litigation in proceedings before a court or other adjudicative body, 
where the government is a party to or has an interest in the 
litigation, and the litigation is likely to affect the agency or any 
component thereof, including where the agency, or an agency component, 
or an agency official or employee in his or her official capacity, or 
an individual agency official or employee whom the Department of 
Justice has agreed to represent, is a defendant; or
    (2) For purposes of obtaining advice concerning the accessibility 
of a record or information under the Privacy Act or the Freedom of 
Information Act.
    g. To a congressional office from the record of a subject 
individual in response to an inquiry from the congressional office made 
at the request of that individual, but only to the extent that the 
record would be legally accessible to that individual.
    h. To any direct recipient of Federal funds, such as a contractor, 
where such record reflects serious inadequacies with a recipient's 
personnel and disclosure of the record is for purposes of permitting a 
recipient to take corrective action beneficial to the government.
    i. To debt-collection contractors for the purpose of collecting 
debts owed to the government as authorized by the Debt Collection Act 
of 1982, 31 U.S.C. 3718.
    j. To appropriate agencies, entities, and persons when (1) the FLRA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the FLRA has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the FLRA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the FLRA's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    k. To another Federal agency or Federal entity, when the FLRA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    l. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    m. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    These records may be in either paper or electronic form, consisting 
of files, audio or video recordings, disks, flash drives, or other 
electronic storage media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    The records are retrieved by the name of the subject of the 
investigation or by a unique control number assigned to each 
investigation.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Under approved FLRA records schedule N1-480-01-1:
    OIG investigative files meeting one or more of the following 
criteria are kept indefinitely: (1) Cases involving senior agency 
personnel such as the Chairman; the Members; the Chief Counsels; the 
General Counsel; the Chief Administrative Law Judge; the Solicitor; the 
Executive Director; the Executive Director of the Federal Service 
Impasses Panel; or other senior officials who are either appointed 
officers or career employees; (2) cases resulting in extensive media 
coverage, either nationally or regionally; (3) cases resulting in 
further investigation by Congress; (4) cases involving substantial 
amounts of money (over $5,000); or (5) cases resulting in substantive 
changes in FLRA policies and procedures.
    All other OIG investigative files are destroyed 10 years after the 
end of the fiscal year in which the case closes.

[[Page 49813]]

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained in lockable metal file cabinets in lockable 
rooms and in password-protected automated systems. Access is restricted 
to individuals whose duties require access to the records. File 
cabinets and rooms are locked during non-duty hours.

RECORD ACCESS PROCEDURES:
    Individuals wishing to request access to records about them should 
contact the System Manager. Individuals must furnish their full name in 
order for their records to be located and identified. Individuals 
wishing to request access to records must comply with the FLRA's 
Privacy Act regulations regarding access to records (5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request an amendment to their records should 
contact the System Manager. Individuals must furnish their full name in 
order for their records to be located and identified. Individuals 
requesting amendment must also follow the FLRA's Privacy Act 
regulations regarding amendments to records (5 CFR 2412.10).

NOTIFICATION PROCEDURES:
    Individuals inquiring whether this system contains information 
about them should contact the System Manager. Individuals must furnish 
their full name in order for their records to be located and 
identified. Individuals making inquiries must comply with the FLRA's 
Privacy Act regulations regarding existence of records (5 CFR 2412.4).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    Pursuant to 5 U.S.C. 552a(j)(2), records in this system are exempt 
from the provisions of 5 U.S.C. 552a, except subsections (b), (c)(1) 
and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and 
(i), to the extent the system of records relates in any way to the 
enforcement of criminal laws.
    Pursuant to 5 U.S.C. 552a(k)(2), the system is exempt from 5 U.S.C. 
552a(c)(3), (d), (e)(1), (e)(4) (G), (H), and (I), and (f), to the 
extent the system of records consists of investigatory material 
compiled for law enforcement purposes, other than material within the 
scope of the exemption at 5 U.S.C. 552a(j)(2).
    These exemptions are set forth in the Authority's Privacy Act 
regulations, 5 CFR part 2412, as amended; see 5 CFR 2412.16.

HISTORY:
    This system of records was last published at 56 FR 33291 (July 19, 
1991).
Notice of New System of Records
Freedom of Information Act Request and Appeal Files, FLRA/Internal-17.

SECURITY CLASSIFICATION:
    Not applicable.

SYSTEM LOCATION:
    FLRA Headquarters and Regional Offices and the Environmental 
Protection Agency's National Computer Center located at 109 T.W. 
Alexander Drive, Durham, NC 27709.

SYSTEM MANAGER:
    Chief FOIA Officer, Office of the Solicitor, Federal Labor 
Relations Authority, 1400 K St. NW., Washington, DC 20424.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Freedom of Information Act, 5 U.S.C. 552.

PURPOSE OF THE SYSTEM:
    To provide the public with a single location to submit and track 
FOIA requests and appeals filed with the FLRA, to manage internal FOIA 
administration activities, and to collect data for annual reporting 
requirements to the Department of Justice.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    All persons requesting information or filing appeals under the 
Freedom of Information Act.

CATEGORIES OF RECORDS IN THE SYSTEM:
    A copy of each Freedom of Information Act (FOIA) request received 
by the FLRA and a copy of all correspondence related to the request, 
including the requestors' names, mailing addresses, email addresses, 
phone numbers, Social Security Numbers, dates of birth, any aliases 
used by the requesters, alien numbers assigned to travelers crossing 
national borders, requesters' parents' names, user names and passwords 
for registered users, FOIA tracking numbers, dates requests are 
submitted and received, related appeals, and agency responses. Records 
also include communications with requesters, internal FOIA 
administrative documents (e.g., billing invoices) and responsive 
records.

RECORD SOURCE CATEGORIES:
    Information in this system of records is provided by FLRA employees 
and FOIA requestors.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND PURPOSES OF SUCH USES:
    In addition to the disclosure generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information in these 
records may be used pursuant to 5 U.S.C. 552a(b)(3):
    a. To disclose pertinent information to the appropriate Federal, 
State, or local agency responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, when 
the FLRA becomes aware of an indication of a violation or potential 
violation of civil or criminal law or regulation.
    b. To provide information to a congressional office from the record 
of an individual in response to an inquiry from that congressional 
office made at the request of that individual.
    c. In an appropriate proceeding before a court, grand jury, or 
administrative or adjudicative body, when the FLRA determines that the 
records are arguably relevant to the proceeding, or in an appropriate 
proceeding before an administrative or adjudicative body when the 
adjudicator determines the records to be relevant to the proceeding.
    d. To a Federal, State, local, or foreign agency or entity for the 
purpose of consulting with that agency or entity to enable the FLRA to 
make a determination as to the propriety of access to or correction of 
information, or for the purpose of verifying the identity of an 
individual or the accuracy of information submitted by an individual 
who has requested access to or amendment of information.
    e. To a Federal agency or entity that furnished the record or 
information for the purpose of permitting that agency or entity to make 
a decision as to access to or correction of the record or information, 
or to a federal agency or entity for purposes of providing guidance or 
advice regarding the handling of particular requests.
    f. To a submitter or subject of a record or information in order to 
obtain assistance to the FLRA in making a determination as to access or 
amendment.
    g. To a Member of Congress or staff acting upon the Member's behalf 
when the Member or staff requests the information on behalf of, and at 
the request of, the individual who is the subject of the record.
    h. To disclose information to the National Archives and Records 
Administration, the Office of Government Information Services (OGIS), 
to the extent necessary to fulfill its responsibilities in 5 U.S.C. 
552(h), to review administrative agency policies,

[[Page 49814]]

procedures and compliance with FOIA, and to facilitate OGIS's offering 
of mediation services to resolve disputes between persons making FOIA 
requests and administrative agencies.
    i. To appropriate agencies, entities, and persons when (1) the FLRA 
suspects or has confirmed that there has been a breach of the system of 
records; (2) the FLRA has determined that as a result of the suspected 
or confirmed breach there is a risk of harm to individuals, the FLRA 
(including its information systems, programs, and operations), the 
Federal Government, or national security; and (3) the disclosure made 
to such agencies, entities, and persons is reasonably necessary to 
assist in connection with the FLRA's efforts to respond to the 
suspected or confirmed breach or to prevent, minimize, or remedy such 
harm.
    j. To another Federal agency or Federal entity, when the FLRA 
determines that information from this system of records is reasonably 
necessary to assist the recipient agency or entity in (1) responding to 
a suspected or confirmed breach or (2) preventing, minimizing, or 
remedying the risk of harm to individuals, the recipient agency or 
entity (including its information systems, programs, and operations), 
the Federal Government, or national security, resulting from a 
suspected or confirmed breach.
    k. To contractors, grantees, experts, consultants, students, and 
others performing or working on a contract, service, grant, cooperative 
agreement, or other assignment for the federal government, when 
necessary to accomplish an agency function related to this system of 
records.
    l. To such recipients and under such circumstances and procedures 
as are mandated by federal statute or treaty.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Records are stored in a secure, password-protected electronic 
system maintained by the Environmental Protection Agency called 
FOIAOnline, which utilizes security hardware and software, including 
multiple firewalls, active intruder detection and role-based accessed 
controls. Any paper records are stored in secure FLRA offices and/or 
lockable file cabinets.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Requests are retrieved from the FOIAOnline system by numerous data 
elements and key word searches, including name, agency, dates, subject, 
FOIA tracking number, and other information retrievable with full-text 
searching capability.

POLICIES AND PRACTICS FOR RETENTION AND DISPOSAL OF RECORDS:
    FOIA records are maintained for three years or longer, in 
accordance with item 001 of General Records Schedule 4.2, as approved 
by the Archivist of the United States. Disposal is by shredding and/or 
by deletion of the electronic record.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Computer records are maintained in a secure, password-protected 
computer system. Paper records are maintained in secure offices or 
lockable file cabinets. All records are maintained in secure, access-
controlled areas or buildings.

RECORD ACCESS PROCEDURES:
    Individuals wishing access to records about them should contact the 
System Manager. Individuals must furnish the following information for 
their records to be located and identified:
    a. Full name.
    b. Approximate date of FOIA request or appeal.
    Individuals requesting access must comply with the FLRA's Privacy 
Act regulations regarding access to records (5 CFR 2412.5).

CONTESTING RECORD PROCEDURES:
    Individuals wishing to request amendment of records about them 
should contact the System Manager. Individuals must furnish the 
following information for their records to be located and identified:
    a. Full name.
    b. Approximate date of FOIA request or appeal.
    Individuals requesting amendment must follow the FLRA's Privacy Act 
regulations regarding amendment of records (5 CFR 2412.10).

NOTIFICATION PROCEDURES:
    Individuals wishing to determine whether this system of records 
contains information about them should contact the System Manager. 
Individuals must furnish the following for their records to be located 
and identified:
    a. Full name.
    b. Approximate date of FOIA request or appeal.
    Individuals making inquiries must comply with the FLRA's Privacy 
Act regulations regarding the existence of records (5 CFR 2412.4).

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-1-Employee Occupational Health Program Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-4-Applicants for Employment Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-5-Preemployment Inquiry Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-7-Employee Incentive Award and Recognition Files.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-8-Employee Assistance Program Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

[[Page 49815]]

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-9-Federal Executive Development Program Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-11-Training Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-12-Performance Evaluation/Rating Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-13-Intern Program and Upward Mobility Program 
Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-14-Motor Vehicle Accident Reports.

SYSTEM MANAGER:
    Director, Administrative Services Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was originally published at 45 FR 85316 
(Dec. 24, 1980) and was last published, as amended at 60 FR 50202 (Sep. 
28, 1995).
RESCINDMENT OF A SYSTEM OF RECORDS NOTICE

SYSTEM NAME AND NUMBER
    FLRA/INTERNAL-16-Occupational Injury and Illness Records.

SYSTEM MANAGER:
    Director, Human Resources Division, Federal Labor Relations 
Authority, 1400 K Street NW., Washington, DC 20424.

HISTORY:
    This system of records was last published at 45 FR 85316 (Dec. 24, 
1980).
[FR Doc. 2017-23420 Filed 10-26-17; 8:45 am]
 BILLING CODE 6727-01-P