NASA Federal Acquisition Regulation Supplement: Revised Voucher and Invoice Submission & Payment Process, 43511-43513 [2017-19542]
Download as PDF
Federal Register / Vol. 82, No. 179 / Monday, September 18, 2017 / Proposed Rules
I. Background
NATIONAL AERONAUTICS AND
SPACE ADMINISTRATION
48 CFR Parts 1816, 1832, and 1852
[NFS Case 2017–N014]
RIN 2700–AE39
NASA Federal Acquisition Regulation
Supplement: Revised Voucher and
Invoice Submission & Payment
Process
National Aeronautics and
Space Administration.
ACTION: Proposed rule.
AGENCY:
NASA is proposing to amend
the NASA Federal Acquisition
Regulation Supplement (NFS) to
implement revisions to the voucher and
invoice submittal and payment process.
These revisions are necessary in order
for NASA to comply with the Office of
Management and Budget (OMB) issued
Memorandum M–15–19, which directed
federal agencies to transition to
electronic invoicing for appropriate
federal procurements by the end of
fiscal year 2018.
DATES: Comments on the proposed rule
should be submitted in writing to the
address shown below on or before
November 17, 2017, to be considered in
the formation of the final rule.
ADDRESSES: Submit comments
identified by NFS Case 2017–N014,
using any of the following methods:
Æ Regulations.gov: http://
www.regulations.gov. Submit comments
via the Federal eRulemaking portal by
entering ‘‘NFS Case 2017–N014’’ under
the heading ‘‘Enter keyword or ID’’ and
selecting ‘‘Search.’’ Select the link
‘‘Submit a Comment’’ that corresponds
with ‘‘NFS Case 2017–N014.’’ Follow
the instructions provided at the ‘‘Submit
a Comment’’ screen. Please include your
name, company name (if any), and
‘‘NFS Case 2017–N014’’ on your
attached document.
Æ Email: John.J.Lopez@nasa.gov.
Include NFS Case 2017–N014 in the
subject line of the message.
Æ Fax: (202) 358–3082.
Æ Mail: National Aeronautics and
Space Administration, Headquarters,
Office of Procurement, Contract and
Grant Policy Division, Attn: John J.
´
Lopez, LP–011, 300 E. Street SW.,
Washington, DC 20546–0001.
FOR FURTHER INFORMATION CONTACT: Mr.
John J. Lopez, NASA HQ, Office of
Procurement, Contract and Grant Policy
Division, LP–011, 300 E Street SW.,
Washington, DC 20456–0001.
Telephone 202–358–3740; facsimile
202–358–3082.
SUPPLEMENTARY INFORMATION:
sradovich on DSKBBY8HB2PROD with PROPOSALS
SUMMARY:
VerDate Sep<11>2014
16:27 Sep 15, 2017
Jkt 241001
NASA is proposing to revise the NFS
to implement revisions to the voucher
submittal and payment process. These
revisions are necessary in order for
NASA to comply with the Office of
Management and Budget (OMB) issued
Memorandum M–15–19, which directed
federal agencies to transition to
electronic invoicing for appropriate
federal procurements by the end of
fiscal year 2018. In Fiscal Year 2016,
NASA revised their voucher submission
and payment process to electronically
process cost type vouchers under costreimbursement type contracts. As part
of NASA’s goal to have all contract
payments processed electronically by
2018, this proposed rule revises NASA’s
submission and payment process to
have invoices for fixed price contracts
submitted electronically.
II. Discussion
Sections of the NFS are being revised
to implement changes to NASA’s
voucher and invoice submission and
payment process. Specifically, NASA is
proposing the following changes:
• Revise the clause prescription at
1816.506–70(b) and associated clause at
1852.216–80(i) to require contractors to
submit task order progress reports for all
contract types.
• Revise clause prescription at
1832.908–70 to include invoices.
• Add alternate clause at 1852.232–
80(i).
• Revise clause at 1852.232–80(c)(2)
to list relevant back-up documentation
required to be submitted with invoices
and fee vouchers in order for the
contracting officers to review and
approve them.
III. Executive Orders 12866 and 13563
Executive Orders (E.O.s) 12866 and
13563 direct agencies to assess all costs
and benefits of available regulatory
alternatives and, if regulation is
necessary, to select regulatory
approaches that maximize net benefits
(including potential economic,
environmental, public health and safety
effects, distributive impacts, and
equity). E.O. 13563 emphasizes the
importance of quantifying both costs
and benefits, of reducing costs, of
harmonizing rules, and of promoting
flexibility. This is not a significant
regulatory action and, therefore, was not
subject to review under section 6(b) of
E.O. 12866, Regulatory Planning and
Review, dated September 30, 1993. This
rule is not a major rule under 5 U.S.C.
804.
PO 00000
Frm 00008
Fmt 4702
Sfmt 4702
43511
IV. Regulatory Flexibility Act
NASA does not expect this
rulemaking to have a significant
economic impact on a substantial
number of small entities within the
meaning of the Regulatory Flexibility
Act, 5 U.S.C. 601, et seq., because the
guidance will not create additional
burden to the contractor but rather the
rulemaking is intended to update the
current voucher and invoice submission
process at NASA resulting in fewer
voucher/invoice rejections, rework, and
payment delays. However, an initial
regulatory flexibility analysis has been
performed and is summarized as
follows:
NASA is proposing to revise the NFS
to implement revisions to the voucher
and invoice submittal and payment
process. These revisions are necessary
in order for NASA to comply with
Office of Management and Budget
(OMB) Memorandum M–15–19, which
directed federal agencies to transition to
electronic invoicing for appropriate
federal procurements by the end of
fiscal year 2018.
The objective of this rulemaking is to
remove the outdated NFS payment
clause and associated prescription
relative to the NASA voucher and
invoice submittal and payment process
and replace with a new clause that will
revamp NASA’s voucher and invoice
submission and payment process to
ensure the continued prompt payment
to its suppliers. The revision will also
minimize cost voucher and invoice
submission and payment delays to
NASA suppliers as well the potential
accrual of Government interest
payments to contractors.
This proposed rule would apply to
contractor requests for payment under
all contract types. An analysis of data in
the Federal Procurement Data System
(FPDS) revealed that cost
reimbursement and fixed priced
contracts are primarily awarded to small
businesses. FPDS data compiled over
the past three fiscal years (FY2014
through FY2016) showed an average of
76,675 NASA contract actions, of which
45,011 (approximately 59%) were
awarded to small businesses. However,
there is no significant economic or
administrative cost impact to small or
large businesses because fee vouchers
and invoices previously processed
manually will be processed
electronically. NASA anticipates that
the rulemaking will have a positive
benefit in the way of fewer voucher
rejections, rework, and payment delays.
In FY16, NASA processed
approximately 55,000 vendor payment
requests (invoice/voucher), which are
E:\FR\FM\18SEP1.SGM
18SEP1
43512
Federal Register / Vol. 82, No. 179 / Monday, September 18, 2017 / Proposed Rules
currently received by various means
(70% by email, 15% by mail, 2% by fax,
13% by an electronic secure file
transfer). NASA’s current payment
request process for fee vouchers and
invoices requires manual intervention at
almost every step in the process.
Manual intervention decreases speed
and accuracy and adds to the cost per
invoice/voucher. This rulemaking will
further automate the processing of
contract payments thus reducing
processing delays, input errors, rework,
interest penalties, which all add to the
cost to process each invoice and
voucher. The proposed rule does not
contain additional reporting
requirements, recordkeeping, or other
compliance requirements.
The proposed rule does not duplicate,
overlap, or conflict with any other
Federal rules. No alternative approaches
were considered, because this approach
will have minimal impact on small
entities.
NASA invites comments from small
business concerns and other interested
parties on the expected impact of this
rulemaking on small entities. NASA
will also consider comments from small
entities concerning the existing
regulations in subparts affected by this
proposed rule in accordance with 5
U.S.C. 610. Interested parties must
submit such comments separately and
should cite 5 U.S.C. 610 (NFS Case
2017–N014), in correspondence.
V. Paperwork Reduction Act
List of Subjects in 48 CFR Parts 1816,
1832, and 1852
Government procurement.
sradovich on DSKBBY8HB2PROD with PROPOSALS
William Roets,
Director, Contract and Grant Management
Division.
Accordingly, 48 CFR parts 1816, 1832,
and 1852 are proposed to be amended
as follows:
■ 1. The authority citation for parts
1816, 1832, and 1852 continues to read
as follows:
Authority: 51 U.S.C. 20113(a) and 48 CFR
chapter 1.
16:27 Sep 15, 2017
Jkt 241001
2. Revise 1816.506–70 to read as
follows:
■
1816.506–70
NASA contract clause.
Insert the clause at 1852.216–80, Task
Ordering Procedure, in solicitations and
contracts when an indefinite-delivery,
task order contract is contemplated. The
clause is applicable to both fixed-price
and cost-reimbursement type contracts.
The contracting officer shall use the
clause with its—
(a) Alternate I, if the cost type, fixedprice with prospective price
redetermination, or fixed-price
incentive contract does not include a
NASA Form 533M reporting
requirements; or
(b) Alternate II, if a fixed price
contract is contemplated.
PART 1832—CONTRACT FINANCING
3. Revise 1832.908–70 to read as
follows:
■
1832.908–70
invoices.
Submission of vouchers/
Insert clause 1852.232–80,
Submission of Vouchers/Invoices for
Payment, in all solicitations and
contracts.
PART 1852—SOLICITATION
PROVISIONS AND CONTRACT
CLAUSES
1852.216–80
[Amended]
4. Amend 1852.216–80 by revising
ALTERNATE I and adding ALTERNATE
II to read as follows:
■
The proposed rule contains
information collection requirements that
require the approval of the Office of
Management and Budget under the
Paperwork Reduction Act (44 U.S.C.
chapter 35; however, these changes to
the NFS do not impose additional
information collection requirements to
the paperwork burden previously
approved under OMB Control Number
9000–0070, entitled Payments—FAR
Sections Affected: 52.232–1 thru
52.232–4 and 52.232–6 thru 52.232–11.
VerDate Sep<11>2014
PART 1816—TYPES OF CONTRACTS
1852.216–80
*
*
*
Task ordering procedure.
*
*
Alternate I (Date)
As prescribed in 1816.506–70(a),
insert the following paragraph (i):
(i) Contractor shall submit progress
reports, as required. When required, the
reports shall contain, at a minimum, the
following information:
(1) Contract number, task order
number, and date of the order.
(2) Total estimated dollar amount of
task order(s).
(3) Cost and hours incurred to date for
each issued task order.
(4) Costs and hours estimated to
complete each issued task order.
(5) Significant issues/problems
associated with a task order.
(6) Cost summary of the status of all
task orders issued under the contract.
(7) Invoice number.
Alternate II (Date)
As prescribed in 1816.506–70(b),
insert the following paragraph (i):
PO 00000
Frm 00009
Fmt 4702
Sfmt 4702
(i) Contractor shall submit progress
reports, as required. When required, the
reports shall contain, at a minimum, the
following information:
(1) Contract number, task order
number, and date of the order.
(2) Price and billed amounts to date
for each task order.
(3) Significant issues/problems
associated with the task order.
(4) Status of all task orders issued
under the contract.
(5) Invoice number.
1852.232–80
[Amended]
5. Amend section 1852.232–80 by—
a. Revising clause title and date;
b. In paragraph (b), removing the
words ‘‘submit all vouchers
electronically using’’ and adding the
words ‘‘submit all vouchers and
invoices using’’ in its place;
■ c. Revising paragraphs (c) and (d); and
■ d. In paragraph (e), removing the word
‘‘vouchers’’ and adding ‘‘vouchers/
invoices’’ wherever it occurs.
The revisions read as follows:
■
■
■
1852.232–80 Submission of vouchers/
invoices for payment.
As prescribed in 1832.908–70, insert
the following clause:
Submission of Vouchers/Invoices for
Payment (Date)
*
*
*
*
*
(c) Payment requests. (1) The payment
periods are stipulated in the payment
clause(s) contained in this contract.
(2) Vouchers submitted under costtype contracts and invoices submitted
under fixed-price contracts shall
include the items delineated in FAR
32.905(b) supported by relevant back-up
documentation. Back-up documentation
shall include at a minimum, the
following information:
(i) Vouchers. (A) Breakdown of billed
labor costs and associated contractor
generated supporting documentation for
billed direct labor costs to include rates
used and number of hours incurred.
(B) Breakdown of billed other direct
costs (ODCs) and associated contractor
generated supporting documentation for
billed ODCs.
(C) Indirect rate(s) used to calculate
the amount of billed indirect expenses.
(D) Progress reports, as required.
(ii) Invoices. (A) Description of goods
and services delivered as part of the
contract’s terms and conditions,
including the dates of delivery/
performance.
(B) Progress reports, as required.
(C) Date goods and services were
performed.
(iii) Fee vouchers. (A) Listing of all
provisionally-billed fee by period or
date earned since contract award.
E:\FR\FM\18SEP1.SGM
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Federal Register / Vol. 82, No. 179 / Monday, September 18, 2017 / Proposed Rules
sradovich on DSKBBY8HB2PROD with PROPOSALS
(B) A reconciliation of all billed and
earned fee.
(C) A clear explanation of the fee
calculations.
(d) Non-electronic payment requests.
The Contractor may submit a nonelectronic voucher/invoice using the
steps for non-electronic payment
requests described at https://
www.nssc.nasa.gov/vendorpayment,
VerDate Sep<11>2014
16:27 Sep 15, 2017
Jkt 241001
when any of the following conditions
are met:
(1) The Contracting Officer
administering the contract for payment
has determined, in writing, that
electronic submission would be unduly
burdensome to the Contractor.
(2) The contract includes provisions
allowing the contractor to submit
vouchers or invoices using the steps for
PO 00000
Frm 00010
Fmt 4702
Sfmt 9990
43513
non-electronic payment. In such
instances the Contractor agrees to
submit non-electronic payment requests
using the method or methods specified
in Section G of the contract.
*
*
*
*
*
[FR Doc. 2017–19542 Filed 9–15–17; 8:45 am]
BILLING CODE 7510–13–P
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Agencies
[Federal Register Volume 82, Number 179 (Monday, September 18, 2017)]
[Proposed Rules]
[Pages 43511-43513]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-19542]
[[Page 43511]]
=======================================================================
-----------------------------------------------------------------------
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
48 CFR Parts 1816, 1832, and 1852
[NFS Case 2017-N014]
RIN 2700-AE39
NASA Federal Acquisition Regulation Supplement: Revised Voucher
and Invoice Submission & Payment Process
AGENCY: National Aeronautics and Space Administration.
ACTION: Proposed rule.
-----------------------------------------------------------------------
SUMMARY: NASA is proposing to amend the NASA Federal Acquisition
Regulation Supplement (NFS) to implement revisions to the voucher and
invoice submittal and payment process. These revisions are necessary in
order for NASA to comply with the Office of Management and Budget (OMB)
issued Memorandum M-15-19, which directed federal agencies to
transition to electronic invoicing for appropriate federal procurements
by the end of fiscal year 2018.
DATES: Comments on the proposed rule should be submitted in writing to
the address shown below on or before November 17, 2017, to be
considered in the formation of the final rule.
ADDRESSES: Submit comments identified by NFS Case 2017-N014, using any
of the following methods:
[cir] Regulations.gov: http://www.regulations.gov. Submit comments
via the Federal eRulemaking portal by entering ``NFS Case 2017-N014''
under the heading ``Enter keyword or ID'' and selecting ``Search.''
Select the link ``Submit a Comment'' that corresponds with ``NFS Case
2017-N014.'' Follow the instructions provided at the ``Submit a
Comment'' screen. Please include your name, company name (if any), and
``NFS Case 2017-N014'' on your attached document.
[cir] Email: John.J.Lopez@nasa.gov. Include NFS Case 2017-N014 in
the subject line of the message.
[cir] Fax: (202) 358-3082.
[cir] Mail: National Aeronautics and Space Administration,
Headquarters, Office of Procurement, Contract and Grant Policy
Division, Attn: John J. L[oacute]pez, LP-011, 300 E. Street SW.,
Washington, DC 20546-0001.
FOR FURTHER INFORMATION CONTACT: Mr. John J. Lopez, NASA HQ, Office of
Procurement, Contract and Grant Policy Division, LP-011, 300 E Street
SW., Washington, DC 20456-0001. Telephone 202-358-3740; facsimile 202-
358-3082.
SUPPLEMENTARY INFORMATION:
I. Background
NASA is proposing to revise the NFS to implement revisions to the
voucher submittal and payment process. These revisions are necessary in
order for NASA to comply with the Office of Management and Budget (OMB)
issued Memorandum M-15-19, which directed federal agencies to
transition to electronic invoicing for appropriate federal procurements
by the end of fiscal year 2018. In Fiscal Year 2016, NASA revised their
voucher submission and payment process to electronically process cost
type vouchers under cost-reimbursement type contracts. As part of
NASA's goal to have all contract payments processed electronically by
2018, this proposed rule revises NASA's submission and payment process
to have invoices for fixed price contracts submitted electronically.
II. Discussion
Sections of the NFS are being revised to implement changes to
NASA's voucher and invoice submission and payment process.
Specifically, NASA is proposing the following changes:
Revise the clause prescription at 1816.506-70(b) and
associated clause at 1852.216-80(i) to require contractors to submit
task order progress reports for all contract types.
Revise clause prescription at 1832.908-70 to include
invoices.
Add alternate clause at 1852.232-80(i).
Revise clause at 1852.232-80(c)(2) to list relevant back-
up documentation required to be submitted with invoices and fee
vouchers in order for the contracting officers to review and approve
them.
III. Executive Orders 12866 and 13563
Executive Orders (E.O.s) 12866 and 13563 direct agencies to assess
all costs and benefits of available regulatory alternatives and, if
regulation is necessary, to select regulatory approaches that maximize
net benefits (including potential economic, environmental, public
health and safety effects, distributive impacts, and equity). E.O.
13563 emphasizes the importance of quantifying both costs and benefits,
of reducing costs, of harmonizing rules, and of promoting flexibility.
This is not a significant regulatory action and, therefore, was not
subject to review under section 6(b) of E.O. 12866, Regulatory Planning
and Review, dated September 30, 1993. This rule is not a major rule
under 5 U.S.C. 804.
IV. Regulatory Flexibility Act
NASA does not expect this rulemaking to have a significant economic
impact on a substantial number of small entities within the meaning of
the Regulatory Flexibility Act, 5 U.S.C. 601, et seq., because the
guidance will not create additional burden to the contractor but rather
the rulemaking is intended to update the current voucher and invoice
submission process at NASA resulting in fewer voucher/invoice
rejections, rework, and payment delays. However, an initial regulatory
flexibility analysis has been performed and is summarized as follows:
NASA is proposing to revise the NFS to implement revisions to the
voucher and invoice submittal and payment process. These revisions are
necessary in order for NASA to comply with Office of Management and
Budget (OMB) Memorandum M-15-19, which directed federal agencies to
transition to electronic invoicing for appropriate federal procurements
by the end of fiscal year 2018.
The objective of this rulemaking is to remove the outdated NFS
payment clause and associated prescription relative to the NASA voucher
and invoice submittal and payment process and replace with a new clause
that will revamp NASA's voucher and invoice submission and payment
process to ensure the continued prompt payment to its suppliers. The
revision will also minimize cost voucher and invoice submission and
payment delays to NASA suppliers as well the potential accrual of
Government interest payments to contractors.
This proposed rule would apply to contractor requests for payment
under all contract types. An analysis of data in the Federal
Procurement Data System (FPDS) revealed that cost reimbursement and
fixed priced contracts are primarily awarded to small businesses. FPDS
data compiled over the past three fiscal years (FY2014 through FY2016)
showed an average of 76,675 NASA contract actions, of which 45,011
(approximately 59%) were awarded to small businesses. However, there is
no significant economic or administrative cost impact to small or large
businesses because fee vouchers and invoices previously processed
manually will be processed electronically. NASA anticipates that the
rulemaking will have a positive benefit in the way of fewer voucher
rejections, rework, and payment delays. In FY16, NASA processed
approximately 55,000 vendor payment requests (invoice/voucher), which
are
[[Page 43512]]
currently received by various means (70% by email, 15% by mail, 2% by
fax, 13% by an electronic secure file transfer). NASA's current payment
request process for fee vouchers and invoices requires manual
intervention at almost every step in the process. Manual intervention
decreases speed and accuracy and adds to the cost per invoice/voucher.
This rulemaking will further automate the processing of contract
payments thus reducing processing delays, input errors, rework,
interest penalties, which all add to the cost to process each invoice
and voucher. The proposed rule does not contain additional reporting
requirements, recordkeeping, or other compliance requirements.
The proposed rule does not duplicate, overlap, or conflict with any
other Federal rules. No alternative approaches were considered, because
this approach will have minimal impact on small entities.
NASA invites comments from small business concerns and other
interested parties on the expected impact of this rulemaking on small
entities. NASA will also consider comments from small entities
concerning the existing regulations in subparts affected by this
proposed rule in accordance with 5 U.S.C. 610. Interested parties must
submit such comments separately and should cite 5 U.S.C. 610 (NFS Case
2017-N014), in correspondence.
V. Paperwork Reduction Act
The proposed rule contains information collection requirements that
require the approval of the Office of Management and Budget under the
Paperwork Reduction Act (44 U.S.C. chapter 35; however, these changes
to the NFS do not impose additional information collection requirements
to the paperwork burden previously approved under OMB Control Number
9000-0070, entitled Payments--FAR Sections Affected: 52.232-1 thru
52.232-4 and 52.232-6 thru 52.232-11.
List of Subjects in 48 CFR Parts 1816, 1832, and 1852
Government procurement.
William Roets,
Director, Contract and Grant Management Division.
Accordingly, 48 CFR parts 1816, 1832, and 1852 are proposed to be
amended as follows:
0
1. The authority citation for parts 1816, 1832, and 1852 continues to
read as follows:
Authority: 51 U.S.C. 20113(a) and 48 CFR chapter 1.
PART 1816--TYPES OF CONTRACTS
0
2. Revise 1816.506-70 to read as follows:
1816.506-70 NASA contract clause.
Insert the clause at 1852.216-80, Task Ordering Procedure, in
solicitations and contracts when an indefinite-delivery, task order
contract is contemplated. The clause is applicable to both fixed-price
and cost-reimbursement type contracts. The contracting officer shall
use the clause with its--
(a) Alternate I, if the cost type, fixed-price with prospective
price redetermination, or fixed-price incentive contract does not
include a NASA Form 533M reporting requirements; or
(b) Alternate II, if a fixed price contract is contemplated.
PART 1832--CONTRACT FINANCING
0
3. Revise 1832.908-70 to read as follows:
1832.908-70 Submission of vouchers/invoices.
Insert clause 1852.232-80, Submission of Vouchers/Invoices for
Payment, in all solicitations and contracts.
PART 1852--SOLICITATION PROVISIONS AND CONTRACT CLAUSES
1852.216-80 [Amended]
0
4. Amend 1852.216-80 by revising ALTERNATE I and adding ALTERNATE II to
read as follows:
1852.216-80 Task ordering procedure.
* * * * *
Alternate I (Date)
As prescribed in 1816.506-70(a), insert the following paragraph
(i):
(i) Contractor shall submit progress reports, as required. When
required, the reports shall contain, at a minimum, the following
information:
(1) Contract number, task order number, and date of the order.
(2) Total estimated dollar amount of task order(s).
(3) Cost and hours incurred to date for each issued task order.
(4) Costs and hours estimated to complete each issued task order.
(5) Significant issues/problems associated with a task order.
(6) Cost summary of the status of all task orders issued under the
contract.
(7) Invoice number.
Alternate II (Date)
As prescribed in 1816.506-70(b), insert the following paragraph
(i):
(i) Contractor shall submit progress reports, as required. When
required, the reports shall contain, at a minimum, the following
information:
(1) Contract number, task order number, and date of the order.
(2) Price and billed amounts to date for each task order.
(3) Significant issues/problems associated with the task order.
(4) Status of all task orders issued under the contract.
(5) Invoice number.
1852.232-80 [Amended]
0
5. Amend section 1852.232-80 by--
0
a. Revising clause title and date;
0
b. In paragraph (b), removing the words ``submit all vouchers
electronically using'' and adding the words ``submit all vouchers and
invoices using'' in its place;
0
c. Revising paragraphs (c) and (d); and
0
d. In paragraph (e), removing the word ``vouchers'' and adding
``vouchers/invoices'' wherever it occurs.
The revisions read as follows:
1852.232-80 Submission of vouchers/invoices for payment.
As prescribed in 1832.908-70, insert the following clause:
Submission of Vouchers/Invoices for Payment (Date)
* * * * *
(c) Payment requests. (1) The payment periods are stipulated in the
payment clause(s) contained in this contract.
(2) Vouchers submitted under cost-type contracts and invoices
submitted under fixed-price contracts shall include the items
delineated in FAR 32.905(b) supported by relevant back-up
documentation. Back-up documentation shall include at a minimum, the
following information:
(i) Vouchers. (A) Breakdown of billed labor costs and associated
contractor generated supporting documentation for billed direct labor
costs to include rates used and number of hours incurred.
(B) Breakdown of billed other direct costs (ODCs) and associated
contractor generated supporting documentation for billed ODCs.
(C) Indirect rate(s) used to calculate the amount of billed
indirect expenses.
(D) Progress reports, as required.
(ii) Invoices. (A) Description of goods and services delivered as
part of the contract's terms and conditions, including the dates of
delivery/performance.
(B) Progress reports, as required.
(C) Date goods and services were performed.
(iii) Fee vouchers. (A) Listing of all provisionally-billed fee by
period or date earned since contract award.
[[Page 43513]]
(B) A reconciliation of all billed and earned fee.
(C) A clear explanation of the fee calculations.
(d) Non-electronic payment requests. The Contractor may submit a
non-electronic voucher/invoice using the steps for non-electronic
payment requests described at https://www.nssc.nasa.gov/vendorpayment,
when any of the following conditions are met:
(1) The Contracting Officer administering the contract for payment
has determined, in writing, that electronic submission would be unduly
burdensome to the Contractor.
(2) The contract includes provisions allowing the contractor to
submit vouchers or invoices using the steps for non-electronic payment.
In such instances the Contractor agrees to submit non-electronic
payment requests using the method or methods specified in Section G of
the contract.
* * * * *
[FR Doc. 2017-19542 Filed 9-15-17; 8:45 am]
BILLING CODE 7510-13-P