Privacy Act of 1974; System of Records, 36178-36180 [2017-16331]
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36178
Federal Register / Vol. 82, No. 148 / Thursday, August 3, 2017 / Notices
At any time within 60 days of the
filing of the proposed rule change, the
Commission summarily may
temporarily suspend such rule change if
it appears to the Commission that such
action is necessary or appropriate in the
public interest, for the protection of
investors, or otherwise in furtherance of
the purposes of the Act. If the
Commission takes such action, the
Commission will institute proceedings
to determine whether the proposed rule
change should be approved or
disapproved.
IV. Solicitation of Comments
Interested persons are invited to
submit written data, views, and
arguments concerning the foregoing,
including whether the proposed rule
change is consistent with the Act.
Comments may be submitted by any of
the following methods:
mstockstill on DSK30JT082PROD with NOTICES
Electronic Comments
• Use the Commission’s Internet
comment form (https://www.sec.gov/
rules/sro.shtml); or
• Send an email to rule-comments@
sec.gov. Please include File Number SR–
C2–2017–022 on the subject line.
Paper Comments
• Send paper comments in triplicate
to Secretary, Securities and Exchange
Commission, 100 F Street NE.,
Washington, DC 20549–1090.
All submissions should refer to File
Number SR–C2–2017–022. This file
number should be included on the
subject line if email is used. To help the
Commission process and review your
comments more efficiently, please use
only one method. The Commission will
post all comments on the Commission’s
Internet Web site (https://www.sec.gov/
rules/sro.shtml). Copies of the
submission, all subsequent
amendments, all written statements
with respect to the proposed rule
change that are filed with the
Commission, and all written
communications relating to the
proposed rule change between the
Commission and any person, other than
those that may be withheld from the
public in accordance with the
provisions of 5 U.S.C. 552, will be
available for Web site viewing and
printing in the Commission’s Public
Reference Room, 100 F Street NE.,
Washington, DC 20549 on official
business days between the hours of
10:00 a.m. and 3:00 p.m. Copies of the
filing also will be available for
of the proposed rule change, or such shorter time
as designated by the Commission. The Exchange
has satisfied this requirement.
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16:35 Aug 02, 2017
Jkt 241001
inspection and copying at the principal
office of the Exchange. All comments
received will be posted without change;
the Commission does not edit personal
identifying information from
submissions. You should submit only
information that you wish to make
available publicly. All submissions
should refer to File Number SR–C2–
2017–022 and should be submitted on
or before August 24, 2017.
For the Commission, by the Division of
Trading and Markets, pursuant to delegated
authority.13
Eduardo A. Aleman,
Assistant Secretary.
[FR Doc. 2017–16396 Filed 8–2–17; 8:45 am]
BILLING CODE 8011–01–P
SOCIAL SECURITY ADMINISTRATION
[Docket No. SSA–2017–0040]
Privacy Act of 1974; System of
Records
Deputy Commissioner of
Systems, Social Security Administration
(SSA).
ACTION: Notice of a New System of
Records.
AGENCY:
In accordance with the
Privacy Act we are issuing public notice
of our intent to establish a new system
of records entitled, Customer
Engagement Tools (CET) Record System
(60–0383), hereinafter called the CET
Record System. We will use this system
to maintain the information we collect
during our electronic communications
with those individuals who have
created a my Social Security account
and have been authenticated to use
online electronic services via the my
Social Security web portal, and who
choose to communicate with us using
an electronic communication method,
such as the Click-to-Chat tool. This
notice publishes details of the system as
set forth under the caption
SUPPLEMENTARY INFORMATION.
DATES: The System of Records Notice
(SORN) is applicable August 3, 2017,
with the exception of the routine uses
which are applicable [insert date]. We
invite public comment on the routine
uses or other aspects of this SORN. In
accordance with 5 U.S.C. 552a(e)(4) and
(e)(11), the public is given a 30-day
period in which to submit comments.
Therefore, please submit any comments
by September 5, 2017.
ADDRESSES: The public, Office of
Management and Budget (OMB), and
Congress may comment on this
SUMMARY:
13 17
PO 00000
CFR 200.30–3(a)(12).
Frm 00065
Fmt 4703
Sfmt 4703
publication by writing to the Executive
Director, Office of Privacy and
Disclosure, Office of the General
Counsel, SSA, Room 617 Altmeyer
Building, 6401 Security Boulevard,
Baltimore, Maryland 21235–6401, or
through the Federal e-Rulemaking Portal
at https://www.regulations.gov. All
comments we receive will be available
for public inspection at the above
address and we will post them to https://
www.regulations.gov.
FOR FURTHER INFORMATION CONTACT:
Pamela J. Carcirieri, Supervisory
Government Information Specialist,
Privacy Implementation Division, Office
of Privacy and Disclosure, Office of the
General Counsel, SSA, Room 617,
Altmeyer Building, 6401 Security
Boulevard, Baltimore, Maryland 21235–
6401, telephone (410) 965–0355, email:
Pamela.Carcirieri@ssa.gov or Elizabeth
Boorstein, Government Information
Specialist, Privacy Implementation
Division, Office of Privacy and
Disclosure, Office of the General
Counsel, Social Security
Administration, Room 617 Altmeyer
Building, 6401 Security Boulevard,
Baltimore, Maryland 21235–6401,
telephone: (410) 966–2824, email:
Elizabeth.Boorstein@ssa.gov.
SUPPLEMENTARY INFORMATION: We are
establishing the CET Record System to
cover information we collect about
individuals who choose to use one of
our electronic communication options
to conduct business with SSA online.
These communication options provide
service to our customers, and will assist
individuals who prefer to communicate
with us in a dynamic and electronic
environment.
In accordance with 5 U.S.C. 552a(r),
we have provided a report to OMB and
Congress on this new system of records.
Dated: April 3, 2017.
Mary Ann Zimmerman,
Acting Executive Director, Office of Privacy
and Disclosure, Office of the General Counsel.
SYSTEM NAME AND NUMBER:
Customer Engagement Tools (CET)
Record System, 60–0383.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Social Security Administration,
Deputy Commissioner of Systems,
Office of IT Business Support, Office of
IT Enterprise Business Support, Robert
M. Ball Building, 6401 Security
Boulevard, Baltimore, MD 21235.
SYSTEM MANAGER(S):
Social Security Administration,
Deputy Commissioner of Systems,
E:\FR\FM\03AUN1.SGM
03AUN1
Federal Register / Vol. 82, No. 148 / Thursday, August 3, 2017 / Notices
Office of IT Business Support, Office of
IT Enterprise Business Support, Robert
M. Ball Building, 6401 Security
Boulevard, Baltimore, MD 21235.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
General authority to maintain the
system is contained in sections 205(a)
and 702(a)(5) of the Social Security Act,
as amended (42 U.S.C. 405(a) and
902(a)(5)).
PURPOSE(S) OF THE SYSTEM:
We will use this system to maintain
the information we collect during our
electronic communications with
individual’s who choose to
communicate with us via one of our
electronic communication options to
conduct business with SSA online. The
CET Record System will allow us to
better serve online users by providing
informational and programmatic
responses to authenticated my Social
Security users via designated subject
experts throughout the country.
Furthermore, transcripts and
communication records may be used for
employee performance assessments,
employee conduct issues, and employee
disciplinary actions. These materials
may also be used to help determine
individual employee, unit, and officewide training needs, as well as the
quality of responses, trends, public
reactions to policies, legislation, and
other public announcements. The
transcripts and records may be used to
train SSA management service observers
to ensure uniform and consistent
evaluation criteria and as
documentation for any disciplinary and
performance-based actions. The
transcripts and records may be redacted
of beneficiary information if the
information is not relevant and
necessary for this purpose, or changed
to protect privacy, before use.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals who have created a my
Social Security account and have been
authenticated to use online electronic
services via the my Social Security web
portal.
mstockstill on DSK30JT082PROD with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains information
either provided by an individual or
collected in transcripts and records
during the electronic communication
with a designated SSA employee. This
information may include the
individual’s name, SSN, date of birth,
parent name(s), address, and place of
birth. Additional information may be
included in the electronic
communication, which may include
information about an individual’s Social
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16:35 Aug 02, 2017
Jkt 241001
Security benefits or other business the
individual has with the agency.
Information about the designated SSA
employee will also be collected,
including the employee’s Personal
Identification Number (PIN) and chosen
display name.
RECORD SOURCE CATEGORIES:
We obtain information in this system
from those individuals who choose to
communicate with us using an
electronic communication method.
Depending on the individual’s inquiry,
we may also access individuals’
information from other SSA sources,
such as the Enumeration System, the
Integrated Client Data Base, and the
Title II systems, to help resolve their
questions or concerns.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
We will disclose records pursuant to
the following routine uses; however, we
will not disclose any information
defined as ‘‘return or return
information’’ under 26 U.S.C. 6103 of
the Internal Revenue Service Code,
unless authorized by statute, the
Internal Revenue Service (IRS), or IRS
regulations.
1. To a congressional office in
response to an inquiry from that office
made on behalf of, and at the request of,
the subject of the record or third party
acting on the subject’s behalf.
2. To the Office of the President in
response to an inquiry from that office
made on behalf of, and at the request of,
the subject of record or a third party
acting on the subject’s behalf.
3. To the Department of Justice (DOJ),
a court or other tribunal, or another
party before such court or tribunal,
when:
(a) SSA, or any component thereof; or
(b) any SSA employee in his/her
official capacity; or:
(c) any SSA employee in his/her
individual capacity where DOJ (or SSA
where it is authorized to do so) has
agreed to represent the employee; or
(d) the United States or any agency
thereof where SSA determines the
litigation is likely to SSA or any of its
components, is a party to the litigation
or has an interest in such litigation, and
SSA determines that the use of such
records by DOJ, a court or other
tribunal, or another party before the
tribunal is relevant and necessary to the
litigation, provided, however, that in
each case, the agency determines that
disclosure of the records to DOJ, court
or other tribunal, or another party is a
use of the information contained in the
records that is compatible with the
PO 00000
Frm 00066
Fmt 4703
Sfmt 4703
36179
purpose for which the records were
collected.
4. To contractors and other Federal
agencies, as necessary, for assisting SSA
in the efficient administration of its
programs. We will disclose information
under this routine use only when SSA
enters into a contractual or similar
agreement with the contractor or
agency.
5. To student volunteers, individuals
working under a personal services
contract, and other workers who
technically do not have the status of
Federal employees, when they are
performing work for SSA, as authorized
by law, and they need access to
personally identifiable information (PII)
in SSA records in order to perform their
assigned agency functions.
6. To Federal, State and local law
enforcement agencies and private
security contractors, as appropriate,
information necessary:
(a) To enable them to protect the
safety of SSA employees and customers,
the security of the SSA workplace, and
the operation of SSA facilities, or
(b) to assist in investigations or
prosecutions with respect to activities
that affect such safety and security or
activities that disrupt the operation of
SSA facilities.
7. To the National Archives and
Records Administration (NARA) under
44 U.S.C. 2904 and 2906.
8. To appropriate Federal, State, and
local agencies, entities, and persons
when:
(a) We suspect or confirm that the
security or confidentiality of
information in this system of records
has been compromised;
(b) we determine that, as a result of
the suspected or confirmed
compromise, there is a risk of harm to
economic or property interests, identify
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs that rely upon the
compromised information; and
(c) we determine that disclosing the
information to such agencies, entities,
and persons is necessary to assist in our
efforts to respond to the suspected or
confirmed compromise and prevent,
minimize, or remedy such harm.
9. To another Federal agency or
Federal entity, when the SSA
determines that information from this
system of records is reasonably
necessary to assist the recipient agency
or entity in:
(a) Responding to a suspected or
confirmed breach; or
(b) preventing, minimizing, or
remedying the risk of harm to
individuals, the recipient agency or
entity (including its information
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03AUN1
36180
Federal Register / Vol. 82, No. 148 / Thursday, August 3, 2017 / Notices
systems, programs, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
10. To the Equal Employment
Opportunity Commission when
requested in connection with
investigation into alleged or possible
discriminatory practices in the Federal
sector, examination of Federal afimative
employment programs, compliance by
Federal agencies with the Uniform
Guidelines on Employee Selection
Procedures, or other functions vested in
the Commission.
11. To the Merit Systems Protection
Board or the Office of Special Counsel
in connection with appeals, special
studies of the civil service and other
merit systems, review of rules and
regulations, investigations of alleged or
possible prohibited personnel practices,
and other such functions promulgated
in 5 U.S.C. Chapter 12, or as may be
required by law.
12. To the Federal Labor Relations
Authority, the Office of the Special
Counsel, the Federal Mediation and
Conciliation Service, the Federal
Service Impasses Panel, or an arbitrator
requesting information in connection
with the investigations of allegations of
unfair practices, matters before an
arbitrator or the Federal Service
Impasses Panel.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
We will maintain records in this
system in paper and electronic form.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
We may retrieve records by the
individual’s name, the individual’s
SSN, topic of chat, date of
communication, an employee’s name, or
an employee’s personal identification
number (PIN).
mstockstill on DSK30JT082PROD with NOTICES
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
These records are currently
unscheduled. We retain records in
accordance with NARA approved
records schedules. In accordance with
NARA rules codified at 36 CFR 1225.16,
we maintain unscheduled records until
NARA approves an agency-specific
records schedule or publishes a
corresponding General Records
Schedule.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
We retain electronic and paper files
with personal identifiers in secure
storage areas accessible only by our
authorized employees and contractors
who have a need for the information
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16:35 Aug 02, 2017
Jkt 241001
when performing their official duties.
Security measures include, but are not
limited to, the use of codes and profiles,
PIN and password, and personal
identification verification cards. We
keep paper records in locked cabinets
within secure areas, with access limited
to only those employees who have an
official need for access in order to
perform their duties.
We annually provide our employees
and contractors with appropriate
security awareness training that
includes reminders about the need to
protect PII and the criminal penalties
that apply to unauthorized access to, or
disclosure of, PII (5 U.S.C. 552a(i)(1)).
Furthermore, employees and contractors
with access to databases maintaining PII
must sign a sanctions document
annually, acknowledging their
accountability for inappropriately
accessing or disclosing such
information.
RECORD ACCESS PROCEDURES:
CONTESTING RECORD PROCEDURES:
Same as record access procedures.
Individuals should also reasonably
identify the record, specify the
Frm 00067
Fmt 4703
Sfmt 4703
NOTIFICATION PROCEDURES:
Same as record access procedures.
These procedures are in accordance
with our regulations at 20 CFR 401.40
and 401.45.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2017–16331 Filed 8–2–17; 8:45 am]
BILLING CODE 4191–02–P
DEPARTMENT OF STATE
[Public Notice: 10065]
Individuals may submit requests for
information about whether this system
contains a record about them by
submitting a written request to the
system manager at the above address,
which includes their name, SSN, or
other information that may be in this
system of records that will identify
them. Individuals requesting
notification of, or access to, a record by
mail must include (1) a notarized
statement to us to verify their identity
or (2) must certify in the request that
they are the individual they claim to be
and that they understand that the
knowing and willful request for, or
acquisition of, a record pertaining to
another individual under false pretenses
is a criminal offense.
Individuals requesting notification of,
or access to, records in person must
provide their name, SSN, or other
information that may be in this system
of records that will identify them, as
well as provide an identity document,
preferably with a photograph, such as a
driver’s license. Individuals lacking
identification documents sufficient to
establish their identity must certify in
writing that they are the individual they
claim to be and that they understand
that the knowing and willful request for,
or acquisition of, a record pertaining to
another individual under false pretenses
is a criminal offense.
These procedures are in accordance
with our regulations at 20 CFR 401.40
and 401.45.
PO 00000
information they are contesting, and
state the corrective action sought and
the reasons for the correction with
supporting justification showing how
the record is incomplete, untimely,
inaccurate, or irrelevant. These
procedures are in accordance with our
regulations at 20 CFR 401.65(a).
60-Day Notice of Proposed Information
Collection: Supplemental Questions
for Visa Applicants
Notice of request for public
comment.
ACTION:
The Department of State is
seeking Office of Management and
Budget (OMB) approval for the
information collection described below.
In accordance with the Paperwork
Reduction Act of 1995, we are
requesting comments on this collection
from all interested individuals and
organizations. The purpose of this
notice is to allow 60 days for public
comment preceding submission of the
collection to OMB.
DATES: The Department will accept
comments from the public up to October
2, 2017.
ADDRESSES: You may submit comments
by any of the following methods:
• Web: Persons with access to the
Internet may comment on this notice by
going to www.Regulations.gov. You can
search for the document by entering
‘‘Docket Number: DOS–2017–0032’’ in
the Search field. Then click the
‘‘Comment Now’’ button and complete
the comment form.
• Email: PRA_BurdenComments@
state.gov.
You must include the DS form
number (if applicable), information
collection title, and the OMB control
number in any correspondence.
FOR FURTHER INFORMATION CONTACT:
Direct requests for additional
information regarding the collection
listed in this notice, including requests
SUMMARY:
E:\FR\FM\03AUN1.SGM
03AUN1
Agencies
[Federal Register Volume 82, Number 148 (Thursday, August 3, 2017)]
[Notices]
[Pages 36178-36180]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-16331]
=======================================================================
-----------------------------------------------------------------------
SOCIAL SECURITY ADMINISTRATION
[Docket No. SSA-2017-0040]
Privacy Act of 1974; System of Records
AGENCY: Deputy Commissioner of Systems, Social Security Administration
(SSA).
ACTION: Notice of a New System of Records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the Privacy Act we are issuing public
notice of our intent to establish a new system of records entitled,
Customer Engagement Tools (CET) Record System (60-0383), hereinafter
called the CET Record System. We will use this system to maintain the
information we collect during our electronic communications with those
individuals who have created a my Social Security account and have been
authenticated to use online electronic services via the my Social
Security web portal, and who choose to communicate with us using an
electronic communication method, such as the Click-to-Chat tool. This
notice publishes details of the system as set forth under the caption
SUPPLEMENTARY INFORMATION.
DATES: The System of Records Notice (SORN) is applicable August 3,
2017, with the exception of the routine uses which are applicable
[insert date]. We invite public comment on the routine uses or other
aspects of this SORN. In accordance with 5 U.S.C. 552a(e)(4) and
(e)(11), the public is given a 30-day period in which to submit
comments. Therefore, please submit any comments by September 5, 2017.
ADDRESSES: The public, Office of Management and Budget (OMB), and
Congress may comment on this publication by writing to the Executive
Director, Office of Privacy and Disclosure, Office of the General
Counsel, SSA, Room 617 Altmeyer Building, 6401 Security Boulevard,
Baltimore, Maryland 21235-6401, or through the Federal e-Rulemaking
Portal at https://www.regulations.gov. All comments we receive will be
available for public inspection at the above address and we will post
them to https://www.regulations.gov.
FOR FURTHER INFORMATION CONTACT: Pamela J. Carcirieri, Supervisory
Government Information Specialist, Privacy Implementation Division,
Office of Privacy and Disclosure, Office of the General Counsel, SSA,
Room 617, Altmeyer Building, 6401 Security Boulevard, Baltimore,
Maryland 21235-6401, telephone (410) 965-0355, email:
Pamela.Carcirieri@ssa.gov or Elizabeth Boorstein, Government
Information Specialist, Privacy Implementation Division, Office of
Privacy and Disclosure, Office of the General Counsel, Social Security
Administration, Room 617 Altmeyer Building, 6401 Security Boulevard,
Baltimore, Maryland 21235-6401, telephone: (410) 966-2824, email:
Elizabeth.Boorstein@ssa.gov.
SUPPLEMENTARY INFORMATION: We are establishing the CET Record System to
cover information we collect about individuals who choose to use one of
our electronic communication options to conduct business with SSA
online. These communication options provide service to our customers,
and will assist individuals who prefer to communicate with us in a
dynamic and electronic environment.
In accordance with 5 U.S.C. 552a(r), we have provided a report to
OMB and Congress on this new system of records.
Dated: April 3, 2017.
Mary Ann Zimmerman,
Acting Executive Director, Office of Privacy and Disclosure, Office of
the General Counsel.
SYSTEM NAME AND NUMBER:
Customer Engagement Tools (CET) Record System, 60-0383.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Social Security Administration, Deputy Commissioner of Systems,
Office of IT Business Support, Office of IT Enterprise Business
Support, Robert M. Ball Building, 6401 Security Boulevard, Baltimore,
MD 21235.
SYSTEM MANAGER(S):
Social Security Administration, Deputy Commissioner of Systems,
[[Page 36179]]
Office of IT Business Support, Office of IT Enterprise Business
Support, Robert M. Ball Building, 6401 Security Boulevard, Baltimore,
MD 21235.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
General authority to maintain the system is contained in sections
205(a) and 702(a)(5) of the Social Security Act, as amended (42 U.S.C.
405(a) and 902(a)(5)).
PURPOSE(S) OF THE SYSTEM:
We will use this system to maintain the information we collect
during our electronic communications with individual's who choose to
communicate with us via one of our electronic communication options to
conduct business with SSA online. The CET Record System will allow us
to better serve online users by providing informational and
programmatic responses to authenticated my Social Security users via
designated subject experts throughout the country.
Furthermore, transcripts and communication records may be used for
employee performance assessments, employee conduct issues, and employee
disciplinary actions. These materials may also be used to help
determine individual employee, unit, and office-wide training needs, as
well as the quality of responses, trends, public reactions to policies,
legislation, and other public announcements. The transcripts and
records may be used to train SSA management service observers to ensure
uniform and consistent evaluation criteria and as documentation for any
disciplinary and performance-based actions. The transcripts and records
may be redacted of beneficiary information if the information is not
relevant and necessary for this purpose, or changed to protect privacy,
before use.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Individuals who have created a my Social Security account and have
been authenticated to use online electronic services via the my Social
Security web portal.
CATEGORIES OF RECORDS IN THE SYSTEM:
This system maintains information either provided by an individual
or collected in transcripts and records during the electronic
communication with a designated SSA employee. This information may
include the individual's name, SSN, date of birth, parent name(s),
address, and place of birth. Additional information may be included in
the electronic communication, which may include information about an
individual's Social Security benefits or other business the individual
has with the agency. Information about the designated SSA employee will
also be collected, including the employee's Personal Identification
Number (PIN) and chosen display name.
RECORD SOURCE CATEGORIES:
We obtain information in this system from those individuals who
choose to communicate with us using an electronic communication method.
Depending on the individual's inquiry, we may also access individuals'
information from other SSA sources, such as the Enumeration System, the
Integrated Client Data Base, and the Title II systems, to help resolve
their questions or concerns.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
We will disclose records pursuant to the following routine uses;
however, we will not disclose any information defined as ``return or
return information'' under 26 U.S.C. 6103 of the Internal Revenue
Service Code, unless authorized by statute, the Internal Revenue
Service (IRS), or IRS regulations.
1. To a congressional office in response to an inquiry from that
office made on behalf of, and at the request of, the subject of the
record or third party acting on the subject's behalf.
2. To the Office of the President in response to an inquiry from
that office made on behalf of, and at the request of, the subject of
record or a third party acting on the subject's behalf.
3. To the Department of Justice (DOJ), a court or other tribunal,
or another party before such court or tribunal, when:
(a) SSA, or any component thereof; or
(b) any SSA employee in his/her official capacity; or:
(c) any SSA employee in his/her individual capacity where DOJ (or
SSA where it is authorized to do so) has agreed to represent the
employee; or
(d) the United States or any agency thereof where SSA determines
the litigation is likely to SSA or any of its components, is a party to
the litigation or has an interest in such litigation, and SSA
determines that the use of such records by DOJ, a court or other
tribunal, or another party before the tribunal is relevant and
necessary to the litigation, provided, however, that in each case, the
agency determines that disclosure of the records to DOJ, court or other
tribunal, or another party is a use of the information contained in the
records that is compatible with the purpose for which the records were
collected.
4. To contractors and other Federal agencies, as necessary, for
assisting SSA in the efficient administration of its programs. We will
disclose information under this routine use only when SSA enters into a
contractual or similar agreement with the contractor or agency.
5. To student volunteers, individuals working under a personal
services contract, and other workers who technically do not have the
status of Federal employees, when they are performing work for SSA, as
authorized by law, and they need access to personally identifiable
information (PII) in SSA records in order to perform their assigned
agency functions.
6. To Federal, State and local law enforcement agencies and private
security contractors, as appropriate, information necessary:
(a) To enable them to protect the safety of SSA employees and
customers, the security of the SSA workplace, and the operation of SSA
facilities, or
(b) to assist in investigations or prosecutions with respect to
activities that affect such safety and security or activities that
disrupt the operation of SSA facilities.
7. To the National Archives and Records Administration (NARA) under
44 U.S.C. 2904 and 2906.
8. To appropriate Federal, State, and local agencies, entities, and
persons when:
(a) We suspect or confirm that the security or confidentiality of
information in this system of records has been compromised;
(b) we determine that, as a result of the suspected or confirmed
compromise, there is a risk of harm to economic or property interests,
identify theft or fraud, or harm to the security or integrity of this
system or other systems or programs that rely upon the compromised
information; and
(c) we determine that disclosing the information to such agencies,
entities, and persons is necessary to assist in our efforts to respond
to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm.
9. To another Federal agency or Federal entity, when the SSA
determines that information from this system of records is reasonably
necessary to assist the recipient agency or entity in:
(a) Responding to a suspected or confirmed breach; or
(b) preventing, minimizing, or remedying the risk of harm to
individuals, the recipient agency or entity (including its information
[[Page 36180]]
systems, programs, and operations), the Federal Government, or national
security, resulting from a suspected or confirmed breach.
10. To the Equal Employment Opportunity Commission when requested
in connection with investigation into alleged or possible
discriminatory practices in the Federal sector, examination of Federal
afimative employment programs, compliance by Federal agencies with the
Uniform Guidelines on Employee Selection Procedures, or other functions
vested in the Commission.
11. To the Merit Systems Protection Board or the Office of Special
Counsel in connection with appeals, special studies of the civil
service and other merit systems, review of rules and regulations,
investigations of alleged or possible prohibited personnel practices,
and other such functions promulgated in 5 U.S.C. Chapter 12, or as may
be required by law.
12. To the Federal Labor Relations Authority, the Office of the
Special Counsel, the Federal Mediation and Conciliation Service, the
Federal Service Impasses Panel, or an arbitrator requesting information
in connection with the investigations of allegations of unfair
practices, matters before an arbitrator or the Federal Service Impasses
Panel.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
We will maintain records in this system in paper and electronic
form.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
We may retrieve records by the individual's name, the individual's
SSN, topic of chat, date of communication, an employee's name, or an
employee's personal identification number (PIN).
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
These records are currently unscheduled. We retain records in
accordance with NARA approved records schedules. In accordance with
NARA rules codified at 36 CFR 1225.16, we maintain unscheduled records
until NARA approves an agency-specific records schedule or publishes a
corresponding General Records Schedule.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
We retain electronic and paper files with personal identifiers in
secure storage areas accessible only by our authorized employees and
contractors who have a need for the information when performing their
official duties. Security measures include, but are not limited to, the
use of codes and profiles, PIN and password, and personal
identification verification cards. We keep paper records in locked
cabinets within secure areas, with access limited to only those
employees who have an official need for access in order to perform
their duties.
We annually provide our employees and contractors with appropriate
security awareness training that includes reminders about the need to
protect PII and the criminal penalties that apply to unauthorized
access to, or disclosure of, PII (5 U.S.C. 552a(i)(1)). Furthermore,
employees and contractors with access to databases maintaining PII must
sign a sanctions document annually, acknowledging their accountability
for inappropriately accessing or disclosing such information.
RECORD ACCESS PROCEDURES:
Individuals may submit requests for information about whether this
system contains a record about them by submitting a written request to
the system manager at the above address, which includes their name,
SSN, or other information that may be in this system of records that
will identify them. Individuals requesting notification of, or access
to, a record by mail must include (1) a notarized statement to us to
verify their identity or (2) must certify in the request that they are
the individual they claim to be and that they understand that the
knowing and willful request for, or acquisition of, a record pertaining
to another individual under false pretenses is a criminal offense.
Individuals requesting notification of, or access to, records in
person must provide their name, SSN, or other information that may be
in this system of records that will identify them, as well as provide
an identity document, preferably with a photograph, such as a driver's
license. Individuals lacking identification documents sufficient to
establish their identity must certify in writing that they are the
individual they claim to be and that they understand that the knowing
and willful request for, or acquisition of, a record pertaining to
another individual under false pretenses is a criminal offense.
These procedures are in accordance with our regulations at 20 CFR
401.40 and 401.45.
CONTESTING RECORD PROCEDURES:
Same as record access procedures. Individuals should also
reasonably identify the record, specify the information they are
contesting, and state the corrective action sought and the reasons for
the correction with supporting justification showing how the record is
incomplete, untimely, inaccurate, or irrelevant. These procedures are
in accordance with our regulations at 20 CFR 401.65(a).
NOTIFICATION PROCEDURES:
Same as record access procedures. These procedures are in
accordance with our regulations at 20 CFR 401.40 and 401.45.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
None.
[FR Doc. 2017-16331 Filed 8-2-17; 8:45 am]
BILLING CODE 4191-02-P