Privacy Act System of Records Notice; EIB 2017-0002-Federal Personnel and Payroll System (FPPS), 20878-20880 [2017-08995]
Download as PDF
20878
Federal Register / Vol. 82, No. 85 / Thursday, May 4, 2017 / Notices
your search to documents published by
the Department.
FPPS allows for immediate updates and
edits of personnel and payroll data.
Dated: May 1, 2017.
Jason Botel,
Acting Assistant Secretary for Elementary and
Secondary Education.
Bassam Doughman,
Agency Clearance Officer.
[FR Doc. 2017–09043 Filed 5–3–17; 8:45 am]
EIB 2017–0002—Federal Personnel
and Payroll System (FPPS).
BILLING CODE 4000–01–P
SYSTEM OF RECORDS NOTICE
SYSTEM IDENTIFIER:
EXIM/FPPS.
EXPORT–IMPORT BANK OF THE
UNITED STATES
SYSTEM NAME:
Privacy Act System of Records Notice;
EIB 2017–0002—Federal Personnel and
Payroll System (FPPS)
Notice of new electronic Privacy
Act system of records. EIB 2017–0002—
Federal Personnel and Payroll System
(FPPS).
ACTION:
The Export-Import Bank of
the United States (EXIM Bank) proposes
to add a new electronic system of
records to coincide with migrating its
personnel and payroll administration to
the Department of Interior (DOI) Interior
Business Center’s (IBC) Federal
Personnel and Payroll Systems (FPPS)
and Time and Attendance system
known as Quicktime, which are subject
to the Privacy Act of 1974 (5 U.S.C.
522a), as amended. This notice is
required to meet the requirements of the
Privacy Act, which is to publish in the
Federal Register a notice of the
existence and character of records
maintained by the agency (5 U.S.C.
522a(e)(4)). Included in this notice is the
System of Records Notice (SORN) for
FPPS and Quicktime. The system will
be operational in the next 60 days.
EXIM Bank will rescind current
personnel and payroll Systems of
Records Notices (SORN) as they cease
being operational.
DATES: This action will be effective
without further notice on June 4, 2017
unless comments are received that
would result in a contrary
determination.
SUMMARY:
Comments may be
submitted electronically on
www.regulations.gov or by mail to John
Lowry, Director, IT Security Systems
and Assurance, Export-Import Bank of
the United States, 811 Vermont Ave.
NW., Washington, DC 20571.
SUPPLEMENTARY INFORMATION: The FPPS
is an online personnel and payroll
system providing support to Federal
agency customers through DOI’s IBC.
FPPS is customized to meet customer
needs for creating and generating the
full life cycle of personnel transactions.
pmangrum on DSK3GDR082PROD with NOTICES
ADDRESSES:
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EIB 2017–0002—Federal Personnel
and Payroll System (FPPS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
This electronic system will be used
via a web interface by employees of the
EXIM Bank through an electronic
database managed by the DOI IBC in
Denver, Colorado. FPPS customers will
use a web-enabled interface, WebFPPS,
to access FPPS through a web browser
to perform personnel and payroll tasks.
The FPPS functionality of certain
applications are only accessible via the
IBC or EXIM Bank intranets, and
interconnections with the FPPS are
outlined in the Interconnection Security
Agreement and/or Memorandum of
Understanding between EXIM Bank and
IBC.
The system is located and managed at
U.S. Department of the Interior, Interior
Business Center, Human Resources and
Payroll Services, 7301 W Mansfield
Ave., MS D–2000, Denver, CO 80235.
CATEGORIES OF INDIVIDUALS COVERED BY THIS
SYSTEM:
The FPPS system data contains
Personally Identifiable Information (PII)
on current and former EXIM Bank
employees, including volunteers and
emergency employees, and limited
information regarding employee
spouses, dependents, emergency
contact, or in the case of an estate, a
trustee.
CATEGORIES OF RECORDS IN THIS SYSTEM:
Name, Citizenship, Gender, Birth
Date, Group Affiliation, Marital Status,
Other Names Used, Truncated SSN,
Legal Status, Place of Birth, Security
Clearance, Spouse Information,
Financial Information, Medical
Information Disability Information,
Education Information, Emergency
Contact, Race/Ethnicity, Social Security
Number (SSN), Personal Cell Telephone
Number, Personal Email Address, Home
Telephone Number, Employment
Information, Military Status/Service
Mailing/Home Address. Taxpayer
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Frm 00015
Fmt 4703
Sfmt 4703
Identification Number; Bank Account
Information such as Routing and
Account Numbers; Beneficiary
Information; Savings Bond Co-Owner
Name(S) and Information; Family
Member and Dependents Information;
Professional Licensing and Credentials;
Family Relationships; Age; Involuntary
Debt (Garnishments or Child Support
Payments); Court Order Information;
Back Pay Information; User ID; Time
and Attendance Data; Leave Time
Information; Employee Common
Identifier (ECI); Volunteer Emergency
Contact Information; Person Number
which is a unique number that
identifies a person within FPPS; Person
Number-Emergency which is a unique
number identifying an individual
within FPPS for a Leave Share
Occurrence; and Person NumberVolunteer which is a unique number
identifying an individual within the
FPPS Volunteer Database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
EXIM Bank is authorized to request
this information pursuant to the
following: The Export-Import Bank Act
of 1945, as amended (12 U.S.C. 635 et
seq.); 5 U.S.C. 5101, et seq., 5501 et seq.,
5525 et seq., and 6301 et seq.; 31 U.S.C.
3512; Executive Order 9397 as amended
by Executive Order 13478, relating to
Federal agency use of Social Security
numbers. 31 U.S.C. 3512 et seq.; and 5
CFR part 293.
PURPOSE:
EXIM Bank proposes to add a new
electronic system of records to coincide
with its migration of personnel and
payroll administration to the FPPS.
FPPS is an online personnel and payroll
system providing support to Federal
agency customers through interagency
agreement with the IBC. FPPS is
customized to meet customer needs for
creating and generating the full life
cycle of personnel transactions. FPPS
allows for immediate updates and edits
of personnel and payroll data. FPPS also
handles regulatory requirements such as
specialized pay, garnishments, and
special appointment programs. FPPS
also operates in batch mode for
performing close of business, payroll
calculation, and other processes. FPPS
customers can use a web-enabled
interface, WebFPPS, to access FPPS
through a web browser to perform
personnel and payroll tasks. FPPS is a
major application that consists of
several minor applications to include
time and attendance applications, a
system for creating retirement cards and
updating retirement records, a system
for converting client data for integration
into FPPS. The purpose of this system
E:\FR\FM\04MYN1.SGM
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Federal Register / Vol. 82, No. 85 / Thursday, May 4, 2017 / Notices
is to ensure proper payment of salary
and benefits to EXIM personnel, and to
track time worked, leave, or other
absences for reporting and compliance
purposes. Use of this system will
streamline EXIM Bank’s personnel,
payroll and other human resources
functions into a unified, secure system,
thereby improving employee input into
these systems while enhancing data
integrity and security and improving
operational efficiency.
pmangrum on DSK3GDR082PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures that
are generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed to authorized entities
determined to be relevant and necessary
outside EXIM Bank as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
a. EXIM Bank employees will have
access to their own data.
b. Data will be accessed by officials
and employees of EXIM in the
performance of their official duties,
including, but not limited to, employees
of the Division of Human Capital, Office
of General Counsel, Office of the Chief
Financial Officer and the Office of
Inspector General.
c. EXIM Bank is sharing this data with
IBC as the service provider for FPPS.
d. FPPS data is shared and reported
to other Federal agencies, including the
Department of the Treasury and the
Office of Personnel Management, as
required for human resources, payroll,
and tax purposes.
e. FPPS data may be shared with other
Federal agencies pursuant to applicable
law.
f. FPPS data may be shared with the
Department of Justice in the event
information is required for litigation or
law enforcement purposes and to any
administrative State or Federal court in
a relevant litigation matter (subject to
appropriate process).
g. To provide information to a
Congressional Office from the record of
an individual in response to an inquiry
from that Office;
h. For investigations of potential
violations of law;
i. By National Archives and Records
Administration for record management
inspections in its role as Archivist;
j. For data breach and mitigation
response.
k. Disclosure to consumer reporting
agencies:
Disclosures pursuant to 5 U.S.C.
552a(b)(12). Disclosures may be made
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14:39 May 03, 2017
Jkt 241001
from this system to ‘‘consumer reporting
agencies’’ as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f) or the
Federal Claims Collection Act of 1966
(31 U.S.C. 3701(a)(3)).
STORAGE:
Data will be stored electronically by
IBC. Data is protected by the following
electronic security systems: Password,
Firewall, Encryption, User ID, Intrusion
Detection System, Virtual Private
Network (VPN), Public Key
Infrastructure (PKI) Certificates,
Personal Identity Verification (PIV)
Card.
RETRIEVABILITY:
FPPS authorized users, including
EXIM authorized Human Capital
personnel, may retrieve information on
an individual using full name, SSN and
Employee Common Identifier (ECI).
Certain personnel within EXIM and IBC,
involved in operations and maintenance
of FPPS payroll operations, can retrieve
information on an individual using:
• ECI—unique number identifying
employees across Federal automated
systems.
• SSN and full name.
• Person Number—unique number
which identifies a person within FPPS.
• Person Number-Emergency—
unique number identifying an
individual within FPPS for a leave share
occurrence.
• Person Number-Volunteer—unique
number identifying an individual
within the FPPS volunteer database.
• Taxpayer Identification Number
(TIN)—unique number identifying a
trustee for the estate of a deceased
employee.
Additionally, reports can be produced
on an individual containing many of the
data elements in FPPS. FPPS also
routinely generates a variety of reports
related to employment that are required
by law, such as Internal Revenue
Service (IRS) forms (1099–MISC and W–
2); reports of withholdings and
contributions for benefits and union
dues; and reports on individuals who
are delinquent on child-support
payments. Access to the reports is
limited to employees who process or file
the reports and individuals who are
granted access on a need-to-know basis.
Copies of the reports may also be
provided to government entities as
required by law, such as tax forms to the
IRS.
SAFEGUARDS:
Information about individuals whose
data is in FPPS cannot be retrieved
without knowing specific information
about the employee. FPPS supports a
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Fmt 4703
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20879
full suite of human resources functions,
including calculating payroll. The data
in FPPS is necessary to perform those
functions and to comply with related
Federal laws and regulations. To
prevent misuse, (e.g., unauthorized
browsing) EXIM Bank signed a Service
Level Agreement (SLA) with the IBC to
clearly establish and document IBC and
client security roles and responsibilities.
Most of the employee data in FPPS is
collected from individuals and entered
into FPPS by an authorized Federal
human resources professional with
access to the system.
The FPPS system has undergone a
formal Security Authorization and
Accreditation and has been granted an
authority to operate by DOI in
accordance with FISMA and NIST
standards. FPPS is rated as FISMA
moderate based upon the type of data,
and it requires strict security and
privacy controls to protect the
confidentiality, integrity, and
availability of the sensitive PII
contained in the system.
RETENTION AND DISPOSAL:
Both EXIM Bank and IBC maintain
records as needed under NARA
approved records schedules for the
retention of reports and data.
Specifically, General Records Schedule
(GRS) 1, ‘‘Civilian Personnel Records’’
and GRS 2 ‘‘Payrolling and Pay
Administration Records,’’ would be
applicable to the FPPS system.
EXIM Bank is responsible for purging
employee data according to the records
schedule after an employee’s access
authority is terminated or the employee
retires, changes jobs, or dies. The IBC
may purge or delete any customer
payroll or personnel records if it is
agreed upon in the Inter-Agency
Agreement with the IBC.
SYSTEM MANAGER AND ADDRESS:
Chief Human Capital Officer, ExportImport Bank of the United States, 811
Vermont Ave. NW., Washington, DC
20571.
NOTIFICATION AND RECORD ACCESS PROCEDURE:
Individuals wishing to determine
whether this system of records contains
information about them may do so by
accessing EXIM Bank’s Web page:
https://www.exim.gov/about/freedominformation-act/privacy-act-requests.
By email to foia@exim.gov or by U.S.
mail to: ‘‘PRIVACY ACT REQUEST’’,
Freedom of Information and Privacy
Office, 811 Vermont Avenue NW.,
Washington, DC 20571.
The request must include a return
address that identifies individual’s
street name/number and must (1)
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Federal Register / Vol. 82, No. 85 / Thursday, May 4, 2017 / Notices
include verification of identity attesting
that the requesting individual is the
record’s subject (or his/her legal
guardian) or a notarized consent form
from the record’s subject; and (2) clearly
identifies the particular record(s).
Record(s) at issue must be described in
sufficient detail to enable EXIM Bank
staff to conduct a search for the
requested records.
CONTESTING OR AMENDING RECORD
PROCEDURES:
Individuals wishing to contest records
or to make an amendment of records
about them may do so by accessing
EXIM Bank’s Web page: https://
www.exim.gov/about/freedominformation-act/privacy-act-requests.
By email to foia@exim.gov or by U.S.
mail to: ‘‘PRIVACY ACT REQUEST’’,
Freedom of Information and Privacy
Office, 811 Vermont Avenue NW.,
Washington, DC 20571.
The procedures for requesting
amendment are to submit the request in
writing; including a description of the
information to be amended; reason for
amendment; type of amendment sought
and copies of available evidence
supporting the request.
RECORD SOURCE CATEGORIES:
Sources of information are generated
through employee resources and
obtained using one of three methods:
Manual entry, direct database
connection to supply the required
information, and through consumption
of source flat files imported using PL/
SQL procedural upload to the FPPS
database.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
None.
Kita L. Hall,
Program Specialist, Office of the General
Counsel.
[FR Doc. 2017–08995 Filed 5–3–17; 8:45 am]
BILLING CODE 6690–01–P
FEDERAL COMMUNICATIONS
COMMISSION
pmangrum on DSK3GDR082PROD with NOTICES
[OMB 3060–0185]
Information Collection Being Reviewed
by the Federal Communications
Commission Under Delegated
Authority
Federal Communications
Commission.
ACTION: Notice and request for
comments.
AGENCY:
As part of its continuing effort
to reduce paperwork burdens, and as
SUMMARY:
VerDate Sep<11>2014
14:39 May 03, 2017
Jkt 241001
required by the Paperwork Reduction
Act (PRA) of 1995, the Federal
Communications Commission (FCC or
Commission) invites the general public
and other Federal agencies to take this
opportunity to comment on the
following information collections.
Comments are requested concerning:
Whether the proposed collection of
information is necessary for the proper
performance of the functions of the
Commission, including whether the
information shall have practical utility;
the accuracy of the Commission’s
burden estimate; ways to enhance the
quality, utility, and clarity of the
information collected; ways to minimize
the burden of the collection of
information on the respondents,
including the use of automated
collection techniques or other forms of
information technology; and ways to
further reduce the information
collection burden on small business
concerns with fewer than 25 employees.
The FCC may not conduct or sponsor
a collection of information unless it
displays a currently valid OMB control
number. No person shall be subject to
any penalty for failing to comply with
a collection of information subject to the
PRA that does not display a valid OMB
control number.
DATES: Written PRA comments should
be submitted on or before July 3, 2017.
If you anticipate that you will be
submitting comments, but find it
difficult to do so within the period of
time allowed by this notice, you should
advise the contact listed below as soon
as possible.
ADDRESSES: Direct all PRA comments to
Cathy Williams, FCC, via email PRA@
fcc.gov and to Cathy.Williams@fcc.gov.
FOR FURTHER INFORMATION CONTACT: For
additional information about the
information collection, contact Cathy
Williams at (202) 418–2918.
SUPPLEMENTARY INFORMATION: As part of
its continuing effort to reduce
paperwork burdens, and as required by
the Paperwork Reduction Act (PRA) of
1995 (44 U.S.C. 3501–3520), the Federal
Communications Commission (FCC or
Commission) invites the general public
and other Federal agencies to take this
opportunity to comment on the
following information collections.
Comments are requested concerning:
Whether the proposed collection of
information is necessary for the proper
performance of the functions of the
Commission, including whether the
information shall have practical utility;
the accuracy of the Commission’s
burden estimate; ways to enhance the
quality, utility, and clarity of the
information collected; ways to minimize
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Frm 00017
Fmt 4703
Sfmt 4703
the burden of the collection of
information on the respondents,
including the use of automated
collection techniques or other forms of
information technology; and ways to
further reduce the information
collection burden on small business
concerns with fewer than 25 employees.
OMB Control Number: 3060–0185.
Title: Section 73.3613, Filing of
Contracts.
Form Number: N/A.
Type of Review: Extension of a
currently collection.
Respondents: Business or other for
profit entities; not-for-profit institutions.
Number of Respondents and
Responses: 2,400 respondents and 2,400
responses.
Estimated Time per Response: 0.25 to
0.5 hours.
Frequency of Response: On occasion
reporting requirement; Recordkeeping
requirement; Third party disclosure
requirement.
Total Annual Burden: 975 hours.
Total Annual Cost: $135,000.
Privacy Act Impact Assessment: No
impact(s).
Obligation to Respond: Required to
obtain or retain benefits. The statutory
authority for this information
collections is contained in Section
154(i) and 303 of the Communications
Act of 1934, as amended.
Nature and Extent of Confidentiality:
There is no need for confidentiality with
this information collection.
Needs and Uses: The information
collection contained in 47 CFR 73.3613
currently requires each licensee or
permittee of a commercial or
noncommercial AM, FM, TV or
International broadcast station shall file
with the FCC copies of the following
contracts, instruments, and documents
together with amendments,
supplements, and cancellations (with
the substance of oral contracts reported
in writing), within 30 days of execution
thereof:
(a) Network service: Network
affiliation contracts between stations
and networks will be reduced to writing
and filed as follows:
(1) All network affiliation contracts,
agreements, or understandings between
a TV broadcast or low power TV station
and a national network. For the
purposes of this paragraph the term
network means any person, entity, or
corporation which offers an
interconnected program service on a
regular basis for 15 or more hours per
week to at least 25 affiliated television
licensees in 10 or more states; and/or
any person, entity, or corporation
controlling, controlled by, or under
common control with such person,
entity, or corporation.
E:\FR\FM\04MYN1.SGM
04MYN1
Agencies
[Federal Register Volume 82, Number 85 (Thursday, May 4, 2017)]
[Notices]
[Pages 20878-20880]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-08995]
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EXPORT-IMPORT BANK OF THE UNITED STATES
Privacy Act System of Records Notice; EIB 2017-0002--Federal
Personnel and Payroll System (FPPS)
ACTION: Notice of new electronic Privacy Act system of records. EIB
2017-0002--Federal Personnel and Payroll System (FPPS).
-----------------------------------------------------------------------
SUMMARY: The Export-Import Bank of the United States (EXIM Bank)
proposes to add a new electronic system of records to coincide with
migrating its personnel and payroll administration to the Department of
Interior (DOI) Interior Business Center's (IBC) Federal Personnel and
Payroll Systems (FPPS) and Time and Attendance system known as
Quicktime, which are subject to the Privacy Act of 1974 (5 U.S.C.
522a), as amended. This notice is required to meet the requirements of
the Privacy Act, which is to publish in the Federal Register a notice
of the existence and character of records maintained by the agency (5
U.S.C. 522a(e)(4)). Included in this notice is the System of Records
Notice (SORN) for FPPS and Quicktime. The system will be operational in
the next 60 days. EXIM Bank will rescind current personnel and payroll
Systems of Records Notices (SORN) as they cease being operational.
DATES: This action will be effective without further notice on June 4,
2017 unless comments are received that would result in a contrary
determination.
ADDRESSES: Comments may be submitted electronically on
www.regulations.gov or by mail to John Lowry, Director, IT Security
Systems and Assurance, Export-Import Bank of the United States, 811
Vermont Ave. NW., Washington, DC 20571.
SUPPLEMENTARY INFORMATION: The FPPS is an online personnel and payroll
system providing support to Federal agency customers through DOI's IBC.
FPPS is customized to meet customer needs for creating and generating
the full life cycle of personnel transactions. FPPS allows for
immediate updates and edits of personnel and payroll data.
Bassam Doughman,
Agency Clearance Officer.
SYSTEM OF RECORDS NOTICE
EIB 2017-0002--Federal Personnel and Payroll System (FPPS).
SYSTEM IDENTIFIER:
EXIM/FPPS.
SYSTEM NAME:
EIB 2017-0002--Federal Personnel and Payroll System (FPPS).
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
This electronic system will be used via a web interface by
employees of the EXIM Bank through an electronic database managed by
the DOI IBC in Denver, Colorado. FPPS customers will use a web-enabled
interface, WebFPPS, to access FPPS through a web browser to perform
personnel and payroll tasks. The FPPS functionality of certain
applications are only accessible via the IBC or EXIM Bank intranets,
and interconnections with the FPPS are outlined in the Interconnection
Security Agreement and/or Memorandum of Understanding between EXIM Bank
and IBC.
The system is located and managed at U.S. Department of the
Interior, Interior Business Center, Human Resources and Payroll
Services, 7301 W Mansfield Ave., MS D-2000, Denver, CO 80235.
CATEGORIES OF INDIVIDUALS COVERED BY THIS SYSTEM:
The FPPS system data contains Personally Identifiable Information
(PII) on current and former EXIM Bank employees, including volunteers
and emergency employees, and limited information regarding employee
spouses, dependents, emergency contact, or in the case of an estate, a
trustee.
CATEGORIES OF RECORDS IN THIS SYSTEM:
Name, Citizenship, Gender, Birth Date, Group Affiliation, Marital
Status, Other Names Used, Truncated SSN, Legal Status, Place of Birth,
Security Clearance, Spouse Information, Financial Information, Medical
Information Disability Information, Education Information, Emergency
Contact, Race/Ethnicity, Social Security Number (SSN), Personal Cell
Telephone Number, Personal Email Address, Home Telephone Number,
Employment Information, Military Status/Service Mailing/Home Address.
Taxpayer Identification Number; Bank Account Information such as
Routing and Account Numbers; Beneficiary Information; Savings Bond Co-
Owner Name(S) and Information; Family Member and Dependents
Information; Professional Licensing and Credentials; Family
Relationships; Age; Involuntary Debt (Garnishments or Child Support
Payments); Court Order Information; Back Pay Information; User ID; Time
and Attendance Data; Leave Time Information; Employee Common Identifier
(ECI); Volunteer Emergency Contact Information; Person Number which is
a unique number that identifies a person within FPPS; Person Number-
Emergency which is a unique number identifying an individual within
FPPS for a Leave Share Occurrence; and Person Number-Volunteer which is
a unique number identifying an individual within the FPPS Volunteer
Database.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
EXIM Bank is authorized to request this information pursuant to the
following: The Export-Import Bank Act of 1945, as amended (12 U.S.C.
635 et seq.); 5 U.S.C. 5101, et seq., 5501 et seq., 5525 et seq., and
6301 et seq.; 31 U.S.C. 3512; Executive Order 9397 as amended by
Executive Order 13478, relating to Federal agency use of Social
Security numbers. 31 U.S.C. 3512 et seq.; and 5 CFR part 293.
PURPOSE:
EXIM Bank proposes to add a new electronic system of records to
coincide with its migration of personnel and payroll administration to
the FPPS. FPPS is an online personnel and payroll system providing
support to Federal agency customers through interagency agreement with
the IBC. FPPS is customized to meet customer needs for creating and
generating the full life cycle of personnel transactions. FPPS allows
for immediate updates and edits of personnel and payroll data. FPPS
also handles regulatory requirements such as specialized pay,
garnishments, and special appointment programs. FPPS also operates in
batch mode for performing close of business, payroll calculation, and
other processes. FPPS customers can use a web-enabled interface,
WebFPPS, to access FPPS through a web browser to perform personnel and
payroll tasks. FPPS is a major application that consists of several
minor applications to include time and attendance applications, a
system for creating retirement cards and updating retirement records, a
system for converting client data for integration into FPPS. The
purpose of this system
[[Page 20879]]
is to ensure proper payment of salary and benefits to EXIM personnel,
and to track time worked, leave, or other absences for reporting and
compliance purposes. Use of this system will streamline EXIM Bank's
personnel, payroll and other human resources functions into a unified,
secure system, thereby improving employee input into these systems
while enhancing data integrity and security and improving operational
efficiency.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures that are generally permitted under
5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities determined to be relevant and necessary outside EXIM Bank as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
a. EXIM Bank employees will have access to their own data.
b. Data will be accessed by officials and employees of EXIM in the
performance of their official duties, including, but not limited to,
employees of the Division of Human Capital, Office of General Counsel,
Office of the Chief Financial Officer and the Office of Inspector
General.
c. EXIM Bank is sharing this data with IBC as the service provider
for FPPS.
d. FPPS data is shared and reported to other Federal agencies,
including the Department of the Treasury and the Office of Personnel
Management, as required for human resources, payroll, and tax purposes.
e. FPPS data may be shared with other Federal agencies pursuant to
applicable law.
f. FPPS data may be shared with the Department of Justice in the
event information is required for litigation or law enforcement
purposes and to any administrative State or Federal court in a relevant
litigation matter (subject to appropriate process).
g. To provide information to a Congressional Office from the record
of an individual in response to an inquiry from that Office;
h. For investigations of potential violations of law;
i. By National Archives and Records Administration for record
management inspections in its role as Archivist;
j. For data breach and mitigation response.
k. Disclosure to consumer reporting agencies:
Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be
made from this system to ``consumer reporting agencies'' as defined in
the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims
Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
STORAGE:
Data will be stored electronically by IBC. Data is protected by the
following electronic security systems: Password, Firewall, Encryption,
User ID, Intrusion Detection System, Virtual Private Network (VPN),
Public Key Infrastructure (PKI) Certificates, Personal Identity
Verification (PIV) Card.
RETRIEVABILITY:
FPPS authorized users, including EXIM authorized Human Capital
personnel, may retrieve information on an individual using full name,
SSN and Employee Common Identifier (ECI). Certain personnel within EXIM
and IBC, involved in operations and maintenance of FPPS payroll
operations, can retrieve information on an individual using:
ECI--unique number identifying employees across Federal
automated systems.
SSN and full name.
Person Number--unique number which identifies a person
within FPPS.
Person Number-Emergency--unique number identifying an
individual within FPPS for a leave share occurrence.
Person Number-Volunteer--unique number identifying an
individual within the FPPS volunteer database.
Taxpayer Identification Number (TIN)--unique number
identifying a trustee for the estate of a deceased employee.
Additionally, reports can be produced on an individual containing
many of the data elements in FPPS. FPPS also routinely generates a
variety of reports related to employment that are required by law, such
as Internal Revenue Service (IRS) forms (1099-MISC and W-2); reports of
withholdings and contributions for benefits and union dues; and reports
on individuals who are delinquent on child-support payments. Access to
the reports is limited to employees who process or file the reports and
individuals who are granted access on a need-to-know basis. Copies of
the reports may also be provided to government entities as required by
law, such as tax forms to the IRS.
SAFEGUARDS:
Information about individuals whose data is in FPPS cannot be
retrieved without knowing specific information about the employee. FPPS
supports a full suite of human resources functions, including
calculating payroll. The data in FPPS is necessary to perform those
functions and to comply with related Federal laws and regulations. To
prevent misuse, (e.g., unauthorized browsing) EXIM Bank signed a
Service Level Agreement (SLA) with the IBC to clearly establish and
document IBC and client security roles and responsibilities. Most of
the employee data in FPPS is collected from individuals and entered
into FPPS by an authorized Federal human resources professional with
access to the system.
The FPPS system has undergone a formal Security Authorization and
Accreditation and has been granted an authority to operate by DOI in
accordance with FISMA and NIST standards. FPPS is rated as FISMA
moderate based upon the type of data, and it requires strict security
and privacy controls to protect the confidentiality, integrity, and
availability of the sensitive PII contained in the system.
RETENTION AND DISPOSAL:
Both EXIM Bank and IBC maintain records as needed under NARA
approved records schedules for the retention of reports and data.
Specifically, General Records Schedule (GRS) 1, ``Civilian Personnel
Records'' and GRS 2 ``Payrolling and Pay Administration Records,''
would be applicable to the FPPS system.
EXIM Bank is responsible for purging employee data according to the
records schedule after an employee's access authority is terminated or
the employee retires, changes jobs, or dies. The IBC may purge or
delete any customer payroll or personnel records if it is agreed upon
in the Inter-Agency Agreement with the IBC.
SYSTEM MANAGER AND ADDRESS:
Chief Human Capital Officer, Export-Import Bank of the United
States, 811 Vermont Ave. NW., Washington, DC 20571.
NOTIFICATION AND RECORD ACCESS PROCEDURE:
Individuals wishing to determine whether this system of records
contains information about them may do so by accessing EXIM Bank's Web
page: https://www.exim.gov/about/freedom-information-act/privacy-act-requests.
By email to foia@exim.gov or by U.S. mail to: ``PRIVACY ACT
REQUEST'', Freedom of Information and Privacy Office, 811 Vermont
Avenue NW., Washington, DC 20571.
The request must include a return address that identifies
individual's street name/number and must (1)
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include verification of identity attesting that the requesting
individual is the record's subject (or his/her legal guardian) or a
notarized consent form from the record's subject; and (2) clearly
identifies the particular record(s). Record(s) at issue must be
described in sufficient detail to enable EXIM Bank staff to conduct a
search for the requested records.
CONTESTING OR AMENDING RECORD PROCEDURES:
Individuals wishing to contest records or to make an amendment of
records about them may do so by accessing EXIM Bank's Web page: https://www.exim.gov/about/freedom-information-act/privacy-act-requests.
By email to foia@exim.gov or by U.S. mail to: ``PRIVACY ACT
REQUEST'', Freedom of Information and Privacy Office, 811 Vermont
Avenue NW., Washington, DC 20571.
The procedures for requesting amendment are to submit the request
in writing; including a description of the information to be amended;
reason for amendment; type of amendment sought and copies of available
evidence supporting the request.
RECORD SOURCE CATEGORIES:
Sources of information are generated through employee resources and
obtained using one of three methods: Manual entry, direct database
connection to supply the required information, and through consumption
of source flat files imported using PL/SQL procedural upload to the
FPPS database.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
None.
Kita L. Hall,
Program Specialist, Office of the General Counsel.
[FR Doc. 2017-08995 Filed 5-3-17; 8:45 am]
BILLING CODE 6690-01-P