Privacy Act of 1974; System of Records, 13348-13350 [2017-04714]
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13348
Federal Register / Vol. 82, No. 46 / Friday, March 10, 2017 / Notices
FEDERAL COMMUNICATIONS
COMMISSION
publish in the Federal Register notice of
the existence and character of records
maintained by the agency. The FCC’s
Office of the Managing Director (OMD)
uses the Telephone Call Details system
to cover the personally identifiable
information (PII) that is associated with
the administration of the policies and
activities concerning
telecommunications equipment,
functions, and services that pertain to
the communications that originate at the
Commission (using FCC
telecommunications equipment),
terminate at the Commission (using FCC
telecommunications equipment), and/or
are accepted on behalf of the FCC, and
the associated costs and charges for
these telecommunications equipment,
functions, and services.
DATES: Written comments are due on or
before April 10, 2017. This action
(including the routine uses) will become
effective on April 10, 2017 unless
comments are received that require a
contrary determination.
ADDRESSES: Send comments to Leslie F.
Smith, Privacy Manager, Information
Technology (IT), Room 1–C216, Federal
Communications Commission (FCC),
445 12th Street SW., Washington, DC
20554, or to Leslie.Smith@fcc.gov.
FOR FURTHER INFORMATION CONTACT:
Leslie F. Smith, (202) 418–0217, or
Leslie.Smith@fcc.gov (and to obtain a
copy of the Narrative Statement and the
Supplementary Document, which
includes details of the proposed changes
and updates to this system of records).
SUPPLEMENTARY INFORMATION: This
notice serves to update and modify
FCC/OMD–18, Telephone Call Details,
as a result of the various new and
expanded types and uses of
telecommunications equipment,
functions, and services that are used to
send, receive, and/or charge
communications to the Commission and
other miscellaneous but necessary
updates and changes since its previous
publication.
Privacy Act of 1974; System of
Records
SYSTEM NAME AND NUMBER:
FCC/OMD–18, Telephone Call Details.
Federal Communications
Commission.
ACTION: Notice of a modified system of
records.
SECURITY CLASSIFICATION:
The Federal Communications
Commission (FCC or Commission or
Agency) has modified an existing
system of records, FCC/OMD–18,
Telephone Call Details, subject to the
Privacy Act of 1974, as amended. This
action is necessary to meet the
requirements of the Privacy Act to
and options, support for additional or
updated underlying data sources, and
several new analysis modes.
DATES: OET released the Public Notice
and Version 2.1 of TVStudy for
processing construction permit
applications on February 6, 2017.
ADDRESSES: Federal Communications
Commission, 445 12th Street SW.,
Washington, DC 20554.
FOR FURTHER INFORMATION CONTACT: For
further information regarding the
TVStudy software and to submit bug
reports, contact Mark Colombo at (202)
418–7611 or Mark.Colombo@fcc.gov, or
Kevin Harding at (202) 418–7077 or
Kevin.Harding@fcc.gov.
SUPPLEMENTARY INFORMATION: The
Public Notice includes a changelog that
describes the full list of features and
functions added to Version 2.1 from the
prior software version.
This is a summary of the
Commission’s Public Notice (PN)
released February 6, 2017, DA 17–43,
MB Docket No. 16–306 and GN Docket
No. 12–268, The full text of this
document is available for inspection
and copying during normal business
hours in the FCC Reference Center
(Room Cy-A257), 445 12th Street SW.,
Washington, DC 20554. The full text
may also be downloaded at:
www.fcc.gov. People with Disabilities:
To request materials in accessible
formats for people with disabilities
(braille, large print, electronic files,
audio format), send an email to fcc504@
fcc.gov or call the Consumer &
Governmental Affairs Bureau at (202)
418–0530 (voice), (202) 418–0432 (tty).
Federal Communications Commission.
Ronald T. Repasi,
Deputy Chief, Office of Engineering and
Technology.
[FR Doc. 2017–04784 Filed 3–9–17; 8:45 am]
BILLING CODE 6712–01–P
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AGENCY:
SUMMARY:
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445 12th Street SW., Room 1–C361,
Washington, DC 20554.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 44 U.S.C. 3101, and 47
U.S.C. 154(i).
PURPOSE(S):
The FCC uses the personally
identifiable information (PII) in this
system as part of its duties and
responsibilities associated with the
administration of the FCC’s policies,
programs, and activities concerning
communications equipment, functions,
and services and the related
communications that originate at the
Commission (using FCC
telecommunications equipment),
terminate at the Commission (using FCC
telecommunications equipment), and/or
are accepted on behalf of the FCC (e,g.,
collect call charges), and the associated
costs and charges for these
telecommunications services and
equipment. The PII in this system
includes but is not limited to the uses
associated with:
1. Accounting for the information
contained in the communications bills
for these communications that originate
from FCC equipment; and
2. Ensuring that the FCC operates
efficiently and effectively, and guards
against any improper uses of FCC
telecommunications equipment.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
No information in the system is
classified.
Information in the categories of
individuals includes, but is not limited
to:
FCC staff (including, but not limited
to current and former employees,
interns, co-op students, and volunteers),
FCC contractors, visitors, building and
maintenance staff, and/or other
individuals who may send, receive, or
charge communications, which include
but are not limited to voice, text,1
facsimiles, Voice over Internet Protocol
(VoIP), teleconferencing (audio or
video), and Federal Relay Service (FRS)
from FCC telecommunications
equipment (including, but not limited
to, wireline telephones, cellular
telephones and other mobile devices,
video relay phones, VoIP devices,
satellite telephones, and
teleconferencing equipment).
SYSTEM LOCATION:
CATEGORIES OF RECORDS IN THE SYSTEM:
Information Technology (IT), Office of
the Managing Director (OMD), FCC, 445
12th Street SW., Washington, DC 20554.
The categories of records in the
system include, but are not limited to:
SYSTEM MANAGER(S) AND ADDRESS:
Information Technology (IT), Office of
the Managing Director (OMD), Federal
Communications Commission (FCC),
PO 00000
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1 The FCC does not log or store the real-time text
messages from our wireless devices. Only the
billing invoice data, which include the calling/from
number, date, time, destination/to number and cost,
if any, for each text or picture message but not the
actual message, are stored.
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Federal Register / Vol. 82, No. 46 / Friday, March 10, 2017 / Notices
1. Records of communications that
originate at the Commission using FCC
telecommunications equipment
(originating number); that terminate at
the Commission received by FCC
telecommunications equipment
(terminating number), and/or are
accepted on behalf of the FCC (e,g.,
collect call charges), and the associated
costs and charges for these
telecommunications services and
equipment, which include, but are not
limited to:
a. Identifying communications
numbers (including but not limited to
telephone number, fax number, IP
address, audio conference bridge
number, or other unique
communications identifier(s));
b. Time (calls start and calls end) and
data usage from the communication;
c. Duration of the communication
(lapsed time);
d. Disposition and cost of
communications, including FRS and
collect call charges;
e. FCC bureau/office to which the
relevant identifying communications
numbers are assigned; and
f. Email address of the FCC staff to
which the relevant identifying
communications numbers are assigned;
2. Type and number of FCC
telecommunications equipment
assigned to FCC staff (employees and
contractors);
3. The physical location of FCC
telecommunications equipment;
4. Copies of related communications
and service records, including any
periodic summaries which may have
been compiled to reflect the total
number and type of communications
and related user charges, usages, and
fees from FCC headquarters and
facilities in Gettysburg, PA and
Columbia, MD; and
5. Names of FCC staff and contractors.
sradovich on DSK3GMQ082PROD with NOTICES
RECORD SOURCE CATEGORIES:
The sources for information in this
system include, but are not limited to
the records for the usage and charges for
the telecommunications that originate at
the Commission (using FCC
telecommunications equipment),
terminate at the Commission (using FCC
telecommunications equipment), and/or
are accepted on behalf of the FCC (e.g.,
collect call charges), including but is not
limited to voice, text, facsimiles, VoIP,
FRS (Video Relay Services), satellite
telephones, and other teleconferencing
services and functions (audio or video),
using various telecommunications
equipment and devices (including, but
not limited to wireline telephones,
cellular telephones, other mobile or
broadband devices, VoIP devices,
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18:37 Mar 09, 2017
Jkt 241001
satellite telephones, and
teleconferencing equipment and
services (audio or video)).
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed to authorized entities, as is
determined to be relevant and
necessary, outside the FCC as a routine
use pursuant to 5 U.S.C. 552a(b)(3) as
follows. In each of these cases, the FCC
will determine whether disclosure of
the records is compatible with the
purpose(s) for which the records were
collected:
1. Adjudication and Litigation—To
the Department of Justice (DOJ), or other
administrative body before which the
FCC is authorized to appear, when: (a)
The FCC or any component thereof; or
(b) any employee of the FCC in his or
her official capacity; (c) any employee of
the FCC in his or her individual
capacity where DOJ or the FCC has
agreed to represent the employee; or (d)
the United States is a party to litigation
or has an interest in such litigation, and
the use of such records by DOJ or the
FCC is deemed by the FCC to be
relevant and necessary to the ligation.
2. Law Enforcement and
Investigation—To disclose pertinent
information to the appropriate Federal,
State, and/or local agency responsible
for investigating, prosecuting, enforcing,
or implementing a statute, rule,
regulation, or order, where the FCC
becomes aware of an indication of a
violation or potential violation of civil
or criminal law or regulation.
3. Congressional Inquiries—To
provide information to a congressional
office from the record of an individual
in response to an inquiry from that
congressional office made at the request
of that individual.
4. Government-wide Program
Management and Oversight—To the
National Archives and Records
Administration (NARA) for use in its
records management inspections; to the
Government Accountability Office
(GAO) for oversight purposes; to the
Department of Justice (DOJ) to obtain
that department’s advice regarding
disclosure obligations under the
Freedom of Information Act (FOIA); or
to the Office of Management and Budget
(OMB) to obtain that office’s advice
regarding obligations under the Privacy
Act.
5. Employment, Clearances,
Licensing, Contract, Grant, or other
PO 00000
Frm 00045
Fmt 4703
Sfmt 4703
13349
Benefits Decisions by the Agency—To a
Federal, State, local, foreign, tribal, or
other public agency or authority
maintaining civil, criminal, or other
relevant enforcement records, or other
pertinent records, or to another public
authority or professional organization, if
necessary to obtain information relevant
to an investigation concerning the hiring
or retention of an employee or other
personnel action, the issuance or
retention of a security clearance, the
classifying of jobs, the letting of a
contract, or the issuance or retention of
a license, grant, or other benefit by the
requesting agency, to the extent that the
information is relevant and necessary to
the requesting agency’s decisions on the
matter.
6. Employment, Clearances,
Licensing, Contract, Grant, or other
Benefits Decisions by Other than the
Agency—To a Federal, State, local,
foreign, tribal, or other public agency or
authority of the fact that this system of
records contains information relevant to
the hiring or retention of an employee,
the issuance or retention of a security
clearance, the conducting of a suitability
or security investigation of an
individual, the classifying of jobs, the
letting of a contract, or the issuance or
retention of a license, grant, or other
benefit by the requesting agency, to the
extent that the information is relevant
and necessary to the agency’s decision
on the matter. The other agency or
licensing organization may then make a
request supported by the written
consent of the individual for the entire
records if it so chooses. No disclosure
will be made unless the information has
been determined to be sufficiently
reliable to support a referral to another
office within the agency or to another
Federal agency for criminal, civil,
administrative, personnel, or regulatory
action.
7. Labor Relations—To officials of
labor organizations recognized under 5
U.S.C. Chapter 71 upon receipt of a
formal request and in accord with the
conditions of 5 U.S.C. 7114 when
relevant and necessary to their duties of
exclusive representation concerning
personnel policies, practices, and
matters affecting working conditions.
8. Breach Notification—To
appropriate agencies, entities, and
persons when: (a) The Commission
suspects or has confirmed that there has
been a breach of the system of records;
(b) the Commission has determined that
as a result of the suspected or confirmed
breach there is a risk of harm to
individuals, the Commission (including
its information systems, programs, and
operations), the Federal Government, or
national security; and (c) the disclosure
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Federal Register / Vol. 82, No. 46 / Friday, March 10, 2017 / Notices
made to such agencies, entities, and
persons is reasonably necessary to assist
in connection with the Commission’s
efforts to respond to the suspected or
confirmed breach or to prevent,
minimize, or remedy such harm.
9. Assistance to Federal Agencies and
Entities—To another Federal agency or
Federal entity, when the Commission
determines that information from this
system is reasonably necessary to assist
the recipient agency or entity in: (a)
Responding to a suspected or confirmed
breach or (b) preventing, minimizing, or
remedying the risk of harm to
individuals, the receipient agency or
entity (including its information
systems, program, and operations), the
Federal Government, or national
security, resulting from a suspected or
confirmed breach.
10. Telecommunications
Companies—To a telecommunications
company providing support to permit
account servicing, billing verification,
and related requirements.
11. For Non-Federal Personnel—To
disclose information to contractors
performing or working on a contract for
the Federal Government.
POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
The paper documents, records, files,
and faxes, including but not limited to
monthly telephone bills and related
documents, are stored in file cabinets in
‘‘non-public’’ rooms in the Information
Technology (IT) office suite for one year.
The electronic files, records, and data
(i.e., electronic copies of these
telecommunications documents),
including but not limited to monthly
telephone bills and related documents,
are housed in the FCC’s computer
network databases.
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
The records, including telephone
calls, texts, faxes, and related
transmissions and services, are retrieved
by searching electronically by the
individual’s name, name of the
telephone call recipient, and/or
identifying communications number.
sradovich on DSK3GMQ082PROD with NOTICES
POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS:
The FCC maintains and disposes of
these various telephone, fax, text, and
related electronic transmission service
records in this in accordance with
General Records Schedule 12 (GRS–12)
issued by the National Archives and
Records Administration (NARA). Most
of the records in this system are
maintained for six months to three
years, although some records are kept
for six years, depending upon the GRS–
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18:37 Mar 09, 2017
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12 schedule requirements. The paper
copy of the invoice records are
destroyed after one year. All monthly
telephone records (electronic copies) are
sent to NARA—none are destroyed.
The disposition of the paper records
is done by shredding. The electronic
records are destroyed physically
(electronic storage media) or by
electronic erasure.
Individuals may obtain a copy of the
GRS–12 Schedule at: https://
www.archives.gov/records-mgmt/grs/
grs12.html.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
The electronic records, data, and files
are maintained in the FCC computer
network databases, which are protected
by the FCC’s IT privacy safeguards, a
comprehensive and dynamic set of IT
safety and security protocols and
features that are designed to meet all
Federal IT privacy standards, including
those required by the National Institute
of Standard and Technology (NIST) and
the Federal Information Security
Management System (FISMA). In
addition, access to the information in
the telephone call details electronic files
databases is restricted to authorized IT
supervisors and staff and to the IT
contractors who maintain these
computer databases. Other FCC
employees and contractors may be
granted access only on a ‘‘need-toknow’’ basis.
The paper documents and files are
maintained in file cabinets in ‘‘nonpublic’’ rooms in the IT office suite. The
file cabinets are locked at the end of the
business day. Access to the IT offices is
via a key and card-coded door.
NOTIFICATION PROCEDURE:
Individuals wishing to determine
whether this system of records contains
information about them may do so by
writing to Leslie F. Smith, Privacy
Manager, Information Technology (IT),
Federal Communications Commission
(FCC), 445 12th Street SW., Washington,
DC 20554, or email Leslie.Smith@
fcc.gov.
Individuals must furnish reasonable
identification by showing any two of the
following: Social security card; driver’s
license; employee identification card;
Medicare card; birth certificate; bank
credit card; or other positive means of
identification, or by signing an identity
statement stipulating that knowingly or
willfully seeking or obtaining access to
records about another person under
false pretenses is punishable by a fine
of up to $5,000.
Individuals requesting access must
also comply with the FCC’s Privacy Act
PO 00000
Frm 00046
Fmt 4703
Sfmt 4703
regulations regarding verification of
identity and access to records (5 CFR
part 0, subpart E).
RECORD ACCESS PROCEDURES:
Individuals wishing to request an
amendment of records about them
should follow the Notification
Procedure above.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request an
amendment of records about them
should follow the Notification
Procedure above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
The FCC last gave full notice of this
system of records, FCC/OMD–18,
Telephone Call Details, by publication
in the Federal Register on April 5, 2006
(71 FR 17234, 17262).
Federal Communications Commission.
Marlene H. Dortch,
Secretary.
[FR Doc. 2017–04714 Filed 3–9–17; 8:45 am]
BILLING CODE 6712–01–P
FEDERAL DEPOSIT INSURANCE
CORPORATION
Update to Notice of Financial
Institutions for Which the Federal
Deposit Insurance Corporation Has
Been Appointed Either Receiver,
Liquidator, or Manager
Federal Deposit Insurance
Corporation.
ACTION: Update listing of financial
institutions in liquidation.
AGENCY:
Notice is hereby given that
the Federal Deposit Insurance
Corporation (Corporation) has been
appointed the sole receiver for the
following financial institutions effective
as of the Date Closed as indicated in the
listing. This list (as updated from time
to time in the Federal Register) may be
relied upon as ‘‘of record’’ notice that
the Corporation has been appointed
receiver for purposes of the statement of
policy published in the July 2, 1992
issue of the Federal Register (57 FR
29491). For further information
concerning the identification of any
institutions which have been placed in
liquidation, please visit the Corporation
Web site at www.fdic.gov/bank/
individual/failed/banklist.html or
contact the Manager of Receivership
Oversight in the appropriate service
center.
SUMMARY:
Dated: March 7, 2017.
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Agencies
[Federal Register Volume 82, Number 46 (Friday, March 10, 2017)]
[Notices]
[Pages 13348-13350]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-04714]
-----------------------------------------------------------------------
FEDERAL COMMUNICATIONS COMMISSION
Privacy Act of 1974; System of Records
AGENCY: Federal Communications Commission.
ACTION: Notice of a modified system of records.
-----------------------------------------------------------------------
SUMMARY: The Federal Communications Commission (FCC or Commission or
Agency) has modified an existing system of records, FCC/OMD-18,
Telephone Call Details, subject to the Privacy Act of 1974, as amended.
This action is necessary to meet the requirements of the Privacy Act to
publish in the Federal Register notice of the existence and character
of records maintained by the agency. The FCC's Office of the Managing
Director (OMD) uses the Telephone Call Details system to cover the
personally identifiable information (PII) that is associated with the
administration of the policies and activities concerning
telecommunications equipment, functions, and services that pertain to
the communications that originate at the Commission (using FCC
telecommunications equipment), terminate at the Commission (using FCC
telecommunications equipment), and/or are accepted on behalf of the
FCC, and the associated costs and charges for these telecommunications
equipment, functions, and services.
DATES: Written comments are due on or before April 10, 2017. This
action (including the routine uses) will become effective on April 10,
2017 unless comments are received that require a contrary
determination.
ADDRESSES: Send comments to Leslie F. Smith, Privacy Manager,
Information Technology (IT), Room 1-C216, Federal Communications
Commission (FCC), 445 12th Street SW., Washington, DC 20554, or to
Leslie.Smith@fcc.gov.
FOR FURTHER INFORMATION CONTACT: Leslie F. Smith, (202) 418-0217, or
Leslie.Smith@fcc.gov (and to obtain a copy of the Narrative Statement
and the Supplementary Document, which includes details of the proposed
changes and updates to this system of records).
SUPPLEMENTARY INFORMATION: This notice serves to update and modify FCC/
OMD-18, Telephone Call Details, as a result of the various new and
expanded types and uses of telecommunications equipment, functions, and
services that are used to send, receive, and/or charge communications
to the Commission and other miscellaneous but necessary updates and
changes since its previous publication.
SYSTEM NAME AND NUMBER:
FCC/OMD-18, Telephone Call Details.
SECURITY CLASSIFICATION:
No information in the system is classified.
SYSTEM LOCATION:
Information Technology (IT), Office of the Managing Director (OMD),
FCC, 445 12th Street SW., Washington, DC 20554.
SYSTEM MANAGER(S) AND ADDRESS:
Information Technology (IT), Office of the Managing Director (OMD),
Federal Communications Commission (FCC), 445 12th Street SW., Room 1-
C361, Washington, DC 20554.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, 44 U.S.C. 3101, and 47 U.S.C. 154(i).
PURPOSE(S):
The FCC uses the personally identifiable information (PII) in this
system as part of its duties and responsibilities associated with the
administration of the FCC's policies, programs, and activities
concerning communications equipment, functions, and services and the
related communications that originate at the Commission (using FCC
telecommunications equipment), terminate at the Commission (using FCC
telecommunications equipment), and/or are accepted on behalf of the FCC
(e,g., collect call charges), and the associated costs and charges for
these telecommunications services and equipment. The PII in this system
includes but is not limited to the uses associated with:
1. Accounting for the information contained in the communications
bills for these communications that originate from FCC equipment; and
2. Ensuring that the FCC operates efficiently and effectively, and
guards against any improper uses of FCC telecommunications equipment.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Information in the categories of individuals includes, but is not
limited to:
FCC staff (including, but not limited to current and former
employees, interns, co-op students, and volunteers), FCC contractors,
visitors, building and maintenance staff, and/or other individuals who
may send, receive, or charge communications, which include but are not
limited to voice, text,\1\ facsimiles, Voice over Internet Protocol
(VoIP), teleconferencing (audio or video), and Federal Relay Service
(FRS) from FCC telecommunications equipment (including, but not limited
to, wireline telephones, cellular telephones and other mobile devices,
video relay phones, VoIP devices, satellite telephones, and
teleconferencing equipment).
---------------------------------------------------------------------------
\1\ The FCC does not log or store the real-time text messages
from our wireless devices. Only the billing invoice data, which
include the calling/from number, date, time, destination/to number
and cost, if any, for each text or picture message but not the
actual message, are stored.
---------------------------------------------------------------------------
CATEGORIES OF RECORDS IN THE SYSTEM:
The categories of records in the system include, but are not
limited to:
[[Page 13349]]
1. Records of communications that originate at the Commission using
FCC telecommunications equipment (originating number); that terminate
at the Commission received by FCC telecommunications equipment
(terminating number), and/or are accepted on behalf of the FCC (e,g.,
collect call charges), and the associated costs and charges for these
telecommunications services and equipment, which include, but are not
limited to:
a. Identifying communications numbers (including but not limited to
telephone number, fax number, IP address, audio conference bridge
number, or other unique communications identifier(s));
b. Time (calls start and calls end) and data usage from the
communication;
c. Duration of the communication (lapsed time);
d. Disposition and cost of communications, including FRS and
collect call charges;
e. FCC bureau/office to which the relevant identifying
communications numbers are assigned; and
f. Email address of the FCC staff to which the relevant identifying
communications numbers are assigned;
2. Type and number of FCC telecommunications equipment assigned to
FCC staff (employees and contractors);
3. The physical location of FCC telecommunications equipment;
4. Copies of related communications and service records, including
any periodic summaries which may have been compiled to reflect the
total number and type of communications and related user charges,
usages, and fees from FCC headquarters and facilities in Gettysburg, PA
and Columbia, MD; and
5. Names of FCC staff and contractors.
RECORD SOURCE CATEGORIES:
The sources for information in this system include, but are not
limited to the records for the usage and charges for the
telecommunications that originate at the Commission (using FCC
telecommunications equipment), terminate at the Commission (using FCC
telecommunications equipment), and/or are accepted on behalf of the FCC
(e.g., collect call charges), including but is not limited to voice,
text, facsimiles, VoIP, FRS (Video Relay Services), satellite
telephones, and other teleconferencing services and functions (audio or
video), using various telecommunications equipment and devices
(including, but not limited to wireline telephones, cellular
telephones, other mobile or broadband devices, VoIP devices, satellite
telephones, and teleconferencing equipment and services (audio or
video)).
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside the
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows. In
each of these cases, the FCC will determine whether disclosure of the
records is compatible with the purpose(s) for which the records were
collected:
1. Adjudication and Litigation--To the Department of Justice (DOJ),
or other administrative body before which the FCC is authorized to
appear, when: (a) The FCC or any component thereof; or (b) any employee
of the FCC in his or her official capacity; (c) any employee of the FCC
in his or her individual capacity where DOJ or the FCC has agreed to
represent the employee; or (d) the United States is a party to
litigation or has an interest in such litigation, and the use of such
records by DOJ or the FCC is deemed by the FCC to be relevant and
necessary to the ligation.
2. Law Enforcement and Investigation--To disclose pertinent
information to the appropriate Federal, State, and/or local agency
responsible for investigating, prosecuting, enforcing, or implementing
a statute, rule, regulation, or order, where the FCC becomes aware of
an indication of a violation or potential violation of civil or
criminal law or regulation.
3. Congressional Inquiries--To provide information to a
congressional office from the record of an individual in response to an
inquiry from that congressional office made at the request of that
individual.
4. Government-wide Program Management and Oversight--To the
National Archives and Records Administration (NARA) for use in its
records management inspections; to the Government Accountability Office
(GAO) for oversight purposes; to the Department of Justice (DOJ) to
obtain that department's advice regarding disclosure obligations under
the Freedom of Information Act (FOIA); or to the Office of Management
and Budget (OMB) to obtain that office's advice regarding obligations
under the Privacy Act.
5. Employment, Clearances, Licensing, Contract, Grant, or other
Benefits Decisions by the Agency--To a Federal, State, local, foreign,
tribal, or other public agency or authority maintaining civil,
criminal, or other relevant enforcement records, or other pertinent
records, or to another public authority or professional organization,
if necessary to obtain information relevant to an investigation
concerning the hiring or retention of an employee or other personnel
action, the issuance or retention of a security clearance, the
classifying of jobs, the letting of a contract, or the issuance or
retention of a license, grant, or other benefit by the requesting
agency, to the extent that the information is relevant and necessary to
the requesting agency's decisions on the matter.
6. Employment, Clearances, Licensing, Contract, Grant, or other
Benefits Decisions by Other than the Agency--To a Federal, State,
local, foreign, tribal, or other public agency or authority of the fact
that this system of records contains information relevant to the hiring
or retention of an employee, the issuance or retention of a security
clearance, the conducting of a suitability or security investigation of
an individual, the classifying of jobs, the letting of a contract, or
the issuance or retention of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the agency's decision on the matter. The other agency or
licensing organization may then make a request supported by the written
consent of the individual for the entire records if it so chooses. No
disclosure will be made unless the information has been determined to
be sufficiently reliable to support a referral to another office within
the agency or to another Federal agency for criminal, civil,
administrative, personnel, or regulatory action.
7. Labor Relations--To officials of labor organizations recognized
under 5 U.S.C. Chapter 71 upon receipt of a formal request and in
accord with the conditions of 5 U.S.C. 7114 when relevant and necessary
to their duties of exclusive representation concerning personnel
policies, practices, and matters affecting working conditions.
8. Breach Notification--To appropriate agencies, entities, and
persons when: (a) The Commission suspects or has confirmed that there
has been a breach of the system of records; (b) the Commission has
determined that as a result of the suspected or confirmed breach there
is a risk of harm to individuals, the Commission (including its
information systems, programs, and operations), the Federal Government,
or national security; and (c) the disclosure
[[Page 13350]]
made to such agencies, entities, and persons is reasonably necessary to
assist in connection with the Commission's efforts to respond to the
suspected or confirmed breach or to prevent, minimize, or remedy such
harm.
9. Assistance to Federal Agencies and Entities--To another Federal
agency or Federal entity, when the Commission determines that
information from this system is reasonably necessary to assist the
recipient agency or entity in: (a) Responding to a suspected or
confirmed breach or (b) preventing, minimizing, or remedying the risk
of harm to individuals, the receipient agency or entity (including its
information systems, program, and operations), the Federal Government,
or national security, resulting from a suspected or confirmed breach.
10. Telecommunications Companies--To a telecommunications company
providing support to permit account servicing, billing verification,
and related requirements.
11. For Non-Federal Personnel--To disclose information to
contractors performing or working on a contract for the Federal
Government.
POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
The paper documents, records, files, and faxes, including but not
limited to monthly telephone bills and related documents, are stored in
file cabinets in ``non-public'' rooms in the Information Technology
(IT) office suite for one year.
The electronic files, records, and data (i.e., electronic copies of
these telecommunications documents), including but not limited to
monthly telephone bills and related documents, are housed in the FCC's
computer network databases.
POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
The records, including telephone calls, texts, faxes, and related
transmissions and services, are retrieved by searching electronically
by the individual's name, name of the telephone call recipient, and/or
identifying communications number.
POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
The FCC maintains and disposes of these various telephone, fax,
text, and related electronic transmission service records in this in
accordance with General Records Schedule 12 (GRS-12) issued by the
National Archives and Records Administration (NARA). Most of the
records in this system are maintained for six months to three years,
although some records are kept for six years, depending upon the GRS-12
schedule requirements. The paper copy of the invoice records are
destroyed after one year. All monthly telephone records (electronic
copies) are sent to NARA--none are destroyed.
The disposition of the paper records is done by shredding. The
electronic records are destroyed physically (electronic storage media)
or by electronic erasure.
Individuals may obtain a copy of the GRS-12 Schedule at: https://www.archives.gov/records-mgmt/grs/grs12.html.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
The electronic records, data, and files are maintained in the FCC
computer network databases, which are protected by the FCC's IT privacy
safeguards, a comprehensive and dynamic set of IT safety and security
protocols and features that are designed to meet all Federal IT privacy
standards, including those required by the National Institute of
Standard and Technology (NIST) and the Federal Information Security
Management System (FISMA). In addition, access to the information in
the telephone call details electronic files databases is restricted to
authorized IT supervisors and staff and to the IT contractors who
maintain these computer databases. Other FCC employees and contractors
may be granted access only on a ``need-to-know'' basis.
The paper documents and files are maintained in file cabinets in
``non-public'' rooms in the IT office suite. The file cabinets are
locked at the end of the business day. Access to the IT offices is via
a key and card-coded door.
NOTIFICATION PROCEDURE:
Individuals wishing to determine whether this system of records
contains information about them may do so by writing to Leslie F.
Smith, Privacy Manager, Information Technology (IT), Federal
Communications Commission (FCC), 445 12th Street SW., Washington, DC
20554, or email Leslie.Smith@fcc.gov.
Individuals must furnish reasonable identification by showing any
two of the following: Social security card; driver's license; employee
identification card; Medicare card; birth certificate; bank credit
card; or other positive means of identification, or by signing an
identity statement stipulating that knowingly or willfully seeking or
obtaining access to records about another person under false pretenses
is punishable by a fine of up to $5,000.
Individuals requesting access must also comply with the FCC's
Privacy Act regulations regarding verification of identity and access
to records (5 CFR part 0, subpart E).
RECORD ACCESS PROCEDURES:
Individuals wishing to request an amendment of records about them
should follow the Notification Procedure above.
CONTESTING RECORD PROCEDURES:
Individuals wishing to request an amendment of records about them
should follow the Notification Procedure above.
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
None.
HISTORY:
The FCC last gave full notice of this system of records, FCC/OMD-
18, Telephone Call Details, by publication in the Federal Register on
April 5, 2006 (71 FR 17234, 17262).
Federal Communications Commission.
Marlene H. Dortch,
Secretary.
[FR Doc. 2017-04714 Filed 3-9-17; 8:45 am]
BILLING CODE 6712-01-P