Privacy Act of 1974; System of Records, 11193-11195 [2017-03355]

Download as PDF Federal Register / Vol. 82, No. 33 / Tuesday, February 21, 2017 / Notices The address is the Pentagon, Room 3E863, Arlington, VA. FOR FURTHER INFORMATION CONTACT: Mr. Alex Sabol, Designated Federal Officer, (703) 681–0577 (Voice), (703) 681–0002 (Facsimile), Email— Alexander.J.Sabol.Civ@Mail.Mil. Mailing address is Reserve Forces Policy Board, 5113 Leesburg Pike, Suite 601, Falls Church, VA 22041. Web site: http://rfpb.defense.gov/. The most upto-date changes to the meeting agenda can be found on the RFPB’s Web site. SUPPLEMENTARY INFORMATION: This meeting notice is being published under the provisions of the Federal Advisory Committee Act of 1972 (FACA) (5 U.S.C., Appendix, as amended), the Government in the Sunshine Act of 1976 (5 U.S.C. 552b, as amended), and 41 CFR 102–3.150. Purpose of the Meeting: The purpose of the meeting is to obtain, review, and evaluate information related to strategies, policies, and practices designed to improve and enhance the capabilities, efficiency, and effectiveness of the Reserve Components. Agenda: The RFPB will hold a meeting from 8:15 a.m. to 3:50 p.m. The portion of the meeting from 8:15 a.m. to 11:45 a.m. will be closed to the public and will consist of remarks to the RFPB from following invited speakers: Major General Sheila Zuehlke, USAFR, Subcommittee on Enhancing DoD’s Role in the Homeland Board Member, will provide an update on the progress of the recommendations made in the RFPB’s 2014 report to SECDEF: ‘‘Department of Defense Cyber Approach: Use of the National Guard and Reserve in the Cyber Mission Force.’’ The Air Force Total Force Continuum Office will provide updates on the implementation of recommendations from the National Commission on the Structure of the Air Force report of January 2014 as they apply to the Air Guard & Air Force Reserve. The National Commission on the Future of the Army Tri-Chair Office will provide updates on the implementation of recommendations from the National Commission on the Future of the Army report of January 2016 as they apply to the Army National Guard and Army Reserve. The Institute for Defense Analysis will provide an update on their findings in Phase II of their operational effectiveness study on the Reserve Components during Operation Enduring Freedom. The portion of the meeting from 12:25 p.m. to 3:50 p.m. will be open to the public and will consist of briefings from: The Chief of the Navy Reserve, Chief of the Army Reserve, and Commander, United sradovich on DSK3GMQ082PROD with NOTICES ADDRESSES: VerDate Sep<11>2014 17:15 Feb 17, 2017 Jkt 241001 States Marine Forces Reserve to discuss their priorities and views regarding the readiness of their respective component’s challenges for the ‘‘Operational Reserve’’ as part of the Total Force. The Chair of the Subcommittee on Supporting and Sustaining Reserve Component Personnel will discuss the subcommittee’s review of the Department of Defense’s (DoD’s) Duty Status reform proposals and discuss some of the specific policies impacting the Reserve Components for a proposed RFPB Duty Status reform recommendation report to the Secretary of Defense. The Chair of the Subcommittee on Ensuring a Ready, Capable, Available, and Sustainable Operational Reserve will discuss the subcommittee’s review of the reorganization of the Office of the Secretary of Defense for Personnel and Readiness and discuss its impacts on the Reserve Components for a proposed RFPB recommendation report to the Secretary of Defense. Meeting Accessibility: Pursuant to section 10(a)(1) of the FACA and 41 CFR 102–3.140 through 102–3.165, and subject to the availability of space, the meeting is open to the public from 12:25 p.m. to 3:50 p.m. Seating is on a firstcome, first-served basis. All members of the public who wish to attend the public meeting must contact Mr. Alex Sabol, the Designated Federal Officer, not later than 12:00 p.m. on Tuesday, March 7, 2017, as listed in the FOR FURTHER INFORMATION CONTACT section to make arrangements for a Pentagon escort, if necessary. Public attendees requiring escort should arrive at the Pentagon Metro Entrance with sufficient time to complete security screening no later than 11:50 a.m. on March 8. To complete the security screening, please be prepared to present two forms of identification. One must be a picture identification card. In accordance with section 10(d) of the FACA, 5 U.S.C. 552b(c), and 41 CFR 102–3.155, the DoD has determined that the portion of this meeting scheduled to occur from 8:15 a.m. to 11:45 a.m. will be closed to the public. Specifically, the Under Secretary of Defense (Personnel and Readiness), in coordination with the Department of Defense FACA Attorney, has determined in writing that this portion of the meeting will be closed to the public because it is likely to disclose classified matters covered by 5 U.S.C. 552b(c)(1). Written Statements: Pursuant to section 10(a)(3) of the FACA and 41 CFR 102–3.105(j) and 102–3.140, interested persons may submit written statements PO 00000 Frm 00023 Fmt 4703 Sfmt 4703 11193 to the RFPB about its approved agenda or at any time on the RFPB’s mission. Written statements should be submitted to the RFPB’s Designated Federal Officer at the address, email, or facsimile number listed in the FOR FURTHER INFORMATION CONTACT section. If statements pertain to a specific topic being discussed at the planned meeting, then these statements must be submitted no later than five (5) business days prior to the meeting in question. Written statements received after this date may not be provided to or considered by the RFPB until its next meeting. The Designated Federal Officer will review all timely submitted written statements and provide copies to all the RFPB members before the meeting that is the subject of this notice. Please note that since the RFPB operates under the provisions of the FACA, all submitted comments and public presentations will be treated as public documents and will be made available for public inspection, including, but not limited to, being posted on the RFPB’s Web site. Dated: February 15, 2017. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. 2017–03327 Filed 2–17–17; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD–2017–OS–0007] Privacy Act of 1974; System of Records Office of the Secretary of Defense, DoD. ACTION: Notice of a Modified System of Records. AGENCY: The Office of the Secretary of Defense is modifying a system of records, entitled, ‘‘Defense User Registration System (DURS) Records, DTIC 01’’ to be compliant with the OMB Circular A–108 and make other administrative changes. This system of records registers and certifies users of Defense Technical Information Center (DTIC) products and services. It ensures that Department of Defense scientific and technological information is appropriately managed to enable scientific knowledge and technological innovations to be fully accessible to authorized recipients while applying appropriate safeguards to assure that the information is protected according to national security requirements. SUMMARY: E:\FR\FM\21FEN1.SGM 21FEN1 11194 Federal Register / Vol. 82, No. 33 / Tuesday, February 21, 2017 / Notices Comments will be accepted on or before March 23, 2017. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate of Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Suite 08D09B, Alexandria, VA 22350–1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPDD), 1155 Defense Pentagon, Washington, DC 20301–1155, or by phone at (571) 372– 0478. SUPPLEMENTARY INFORMATION: In addition to the formatting changes required by OMB Circular A–108, this modification reflects a change to the system location, categories of individuals, categories of records, authorities for maintenance of the system, purpose, routine uses, retrievability, safeguards, system manager and address, notification procedure, record access procedures, contesting record procedures, and record source categories. The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at the Defense Privacy, Civil Liberties and Transparency Division Web site at http://defense.gov/privacy. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on December 8, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to OMB sradovich on DSK3GMQ082PROD with NOTICES DATES: VerDate Sep<11>2014 17:15 Feb 17, 2017 Jkt 241001 Circular No. A–108, ‘‘Federal Agency Responsibilities for Review, Reporting, and Publication Under the Privacy Act,’’ revised December 23, 2016 (December 23, 2016 81 FR 94424). Dated: February 15, 2017. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. SYSTEM NAME AND NUMBER: Defense User Registration System (DURS) Records, DTIC 01 SYSTEM CLASSIFICATION: Unclassified SYSTEM LOCATION: Defense Technical Information Center (DTIC), Directorate of User Services, Communications and Customer Access Division, Attn: DTIC–UC, 8725 John J. Kingman Road, Fort Belvoir, VA 22060– 6218. SYSTEM MANAGER(S): Chief, Customer Access and Communications Division, DTIC–UC, 8725 John J. Kingman Road, Fort Belvoir, VA 22060–6218. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: E.O. 13526, Classified National Security Information; DoD Directive (DoDD) 5105.73 Defense Technical Information Center (DTIC); DoD Instruction (DoDI) 3200.12 DoD Scientific and Technical Information Program (STIP); and DoD Manual (DoDM) 3200.14, Volume 1, Principles and Operational Parameters of the DoD Scientific and Technical Information Program (STIP): General Processes. PURPOSE(S) OF THE SYSTEM: To collect registration requests, validate eligibility, and maintain an official registry that identifies individuals who apply for, and are granted access privileges to DTIC owned or controlled computers, databases, products, services, and electronic information systems. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Department of Defense (DoD) military and civilian personnel and other U.S. Federal Government personnel, their contractors and grantees, and other government officials according to agreements with DoD who request access privileges to DTIC products, services, and electronic information systems. CATEGORIES OF RECORDS IN THE SYSTEM: Name; DoD Identification (ID) Number; citizenship; service type; personnel category; civilian pay grade; PO 00000 Frm 00024 Fmt 4703 Sfmt 4703 military rank; organization/company name; office mailing address/physical location; office email address; userid and password/reset questions; office telephone number(s); access eligibility; dissemination/distribution group codes; and personal and facility security clearance level(s). Records also contain the government approving official’s name, office phone number and email address; date of registration activation; and the projected date of expiration. Where applicable, the records contain contract number(s), contract expiration date(s), and the Militarily Critical Technical Data Agreement (MCTDA) Certification Number. RECORD SOURCE CATEGORIES: Individuals, security personnel, the Defense Manpower Data Center Department of Defense Person Search (DMDC DPS), and the electronic Official Personnel Folder (eOPF). ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 552a(b)(3) as follows: 1. Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. 2. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. 3. Disclosure to the Department of Justice for Litigation Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the E:\FR\FM\21FEN1.SGM 21FEN1 Federal Register / Vol. 82, No. 33 / Tuesday, February 21, 2017 / Notices Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent. 4. Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. 5. Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. POLICIES AND PRACTICES FOR STORAGE OF RECORDS: Electronic storage media. POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS: POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS: Electronic records are to be deleted when DTIC determines they are no longer needed for administrative, audit, legal, or operational purposes. sradovich on DSK3GMQ082PROD with NOTICES ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS: Records are maintained in secure, limited access, and monitored areas. Database is monitored, access is password protected, and common access card (CAC) enabled. Firewalls and intrusion detection system are used. Physical entry by unauthorized persons is restricted through the use of locks, guards, passwords, and/or other security measures. Archived data is stored on compact discs, or magnetic tapes, which 17:15 Feb 17, 2017 Jkt 241001 RECORD ACCESS PROCEDURES: Individuals seeking access to information about themselves contained in this system of records should address written requests to the Office of the Secretary of Defense/Joint Staff Freedom of Information Act Requester Service Center, 1155 Defense Pentagon, Washington, DC 20701–1155. Signed, written requests should include the individual’s full name, telephone number, street address, email address, and name and number of this system of records notice. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’’ If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’’ CONTESTING RECORD PROCEDURES: The Office of the Secretary of Defense (OSD) rules for accessing records, contesting contents, and appealing initial agency determinations are contained in OSD Administrative Instruction 81; 32 CFR part 311; or may be obtained from the system manager. NOTIFICATION PROCEDURES: Individual name; DoD ID number; office email address. VerDate Sep<11>2014 are kept in a locked, controlled access area. Access to personal information is limited to those individuals who require a need to know to perform their official assigned duties. Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to Defense Technical Information Center; Attn: DTIC–UC, 8725 John J. Kingman Road, Fort Belvoir, VA 22060–6218. Signed, written requests should contain the individual’s full name, telephone number, street address, email address, and name and number of this system of records notice. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’’ PO 00000 Frm 00025 Fmt 4703 Sfmt 9990 11195 If executed within the United States, its territories, possessions, or commonwealths: ‘‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’’ EXEMPTIONS PROMULGATED FOR THE SYSTEM: None. HISTORY: October 4, 2010, 75 FR 61135; November 12, 2008, 73 FR 66852; April 25, 2005, 70 FR 21181. [FR Doc. 2017–03355 Filed 2–17–17; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Department of the Army, U.S. Army Corps of Engineers Cancellation of Notice of Availability of a Draft Detailed Project Report With Integrated Environmental Assessment and Draft Finding of No Significant Impact for the Pier 70 Central Basin Continuing Authorities Program Section 107 Navigation Improvement Project at the Port of San Francisco, San Francisco, CA Department of the Army, U.S. Army Corps of Engineers, DoD. AGENCY: ACTION: Notice; cancellation. The United States Army Corps of Engineers (USACE) San Francisco District is canceling the notice of availability issued on February 10, 2017 (82 FR 10346) for the Draft Detailed Project Report with Integrated Environmental Assessment (DPR/EA) and draft Finding of No Significant Impact (FONSI) for the proposed Pier 70 Central Basin Continuing Authorities Program (CAP) Section 107 Navigation Improvement Project in San Francisco, CA. The USACE is postponing the public review and comment period. SUMMARY: FOR FURTHER INFORMATION CONTACT: Questions concerning this notice should be addressed to Roxanne Grillo, U.S. Army Corps of Engineers, San Francisco District, 1455 Market Street, San Francisco, CA 94103–1398. Telephone: (415) 503–6859. Email: CESPN-ET-PA@ usace.army.mil. SUPPLEMENTARY INFORMATION: None. Brenda S. Bowen, Army Federal Register Liaison Officer. [FR Doc. 2017–03321 Filed 2–17–17; 8:45 am] BILLING CODE 3720–58–P E:\FR\FM\21FEN1.SGM 21FEN1

Agencies

[Federal Register Volume 82, Number 33 (Tuesday, February 21, 2017)]
[Notices]
[Pages 11193-11195]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2017-03355]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2017-OS-0007]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice of a Modified System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense is modifying a system 
of records, entitled, ``Defense User Registration System (DURS) 
Records, DTIC 01'' to be compliant with the OMB Circular A-108 and make 
other administrative changes. This system of records registers and 
certifies users of Defense Technical Information Center (DTIC) products 
and services. It ensures that Department of Defense scientific and 
technological information is appropriately managed to enable scientific 
knowledge and technological innovations to be fully accessible to 
authorized recipients while applying appropriate safeguards to assure 
that the information is protected according to national security 
requirements.

[[Page 11194]]


DATES: Comments will be accepted on or before March 23, 2017. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate of Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Suite 08D09B, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, 
Privacy and Declassification Division (RPDD), 1155 Defense Pentagon, 
Washington, DC 20301-1155, or by phone at (571) 372-0478.

SUPPLEMENTARY INFORMATION: In addition to the formatting changes 
required by OMB Circular A-108, this modification reflects a change to 
the system location, categories of individuals, categories of records, 
authorities for maintenance of the system, purpose, routine uses, 
retrievability, safeguards, system manager and address, notification 
procedure, record access procedures, contesting record procedures, and 
record source categories.
    The Office of the Secretary of Defense notices for systems of 
records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, 
have been published in the Federal Register and are available from the 
address in FOR FURTHER INFORMATION CONTACT or at the Defense Privacy, 
Civil Liberties and Transparency Division Web site at http://defense.gov/privacy.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on December 8, 2016, to 
the House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to OMB Circular No. A-108, ``Federal Agency 
Responsibilities for Review, Reporting, and Publication Under the 
Privacy Act,'' revised December 23, 2016 (December 23, 2016 81 FR 
94424).

    Dated: February 15, 2017.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
SYSTEM NAME AND NUMBER:

Defense User Registration System (DURS) Records, DTIC 01

SYSTEM CLASSIFICATION:
    Unclassified

SYSTEM LOCATION:
    Defense Technical Information Center (DTIC), Directorate of User 
Services, Communications and Customer Access Division, Attn: DTIC-UC, 
8725 John J. Kingman Road, Fort Belvoir, VA 22060-6218.

SYSTEM MANAGER(S):
    Chief, Customer Access and Communications Division, DTIC-UC, 8725 
John J. Kingman Road, Fort Belvoir, VA 22060-6218.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    E.O. 13526, Classified National Security Information; DoD Directive 
(DoDD) 5105.73 Defense Technical Information Center (DTIC); DoD 
Instruction (DoDI) 3200.12 DoD Scientific and Technical Information 
Program (STIP); and DoD Manual (DoDM) 3200.14, Volume 1, Principles and 
Operational Parameters of the DoD Scientific and Technical Information 
Program (STIP): General Processes.

PURPOSE(S) OF THE SYSTEM:
    To collect registration requests, validate eligibility, and 
maintain an official registry that identifies individuals who apply 
for, and are granted access privileges to DTIC owned or controlled 
computers, databases, products, services, and electronic information 
systems.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Department of Defense (DoD) military and civilian personnel and 
other U.S. Federal Government personnel, their contractors and 
grantees, and other government officials according to agreements with 
DoD who request access privileges to DTIC products, services, and 
electronic information systems.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name; DoD Identification (ID) Number; citizenship; service type; 
personnel category; civilian pay grade; military rank; organization/
company name; office mailing address/physical location; office email 
address; userid and password/reset questions; office telephone 
number(s); access eligibility; dissemination/distribution group codes; 
and personal and facility security clearance level(s).
    Records also contain the government approving official's name, 
office phone number and email address; date of registration activation; 
and the projected date of expiration. Where applicable, the records 
contain contract number(s), contract expiration date(s), and the 
Militarily Critical Technical Data Agreement (MCTDA) Certification 
Number.

RECORD SOURCE CATEGORIES:
    Individuals, security personnel, the Defense Manpower Data Center 
Department of Defense Person Search (DMDC DPS), and the electronic 
Official Personnel Folder (eOPF).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act of 1974, as amended, the records contained 
herein may specifically be disclosed outside the DoD as a routine use 
pursuant to 552a(b)(3) as follows:
    1. Law Enforcement Routine Use: If a system of records maintained 
by a DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    2. Congressional Inquiries Disclosure Routine Use: Disclosure from 
a system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    3. Disclosure to the Department of Justice for Litigation Routine 
Use: A record from a system of records maintained by a DoD Component 
may be disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the

[[Page 11195]]

Department of Defense, or any officer, employee or member of the 
Department in pending or potential litigation to which the record is 
pertinent.
    4. Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    5. Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.

POLICIES AND PRACTICES FOR STORAGE OF RECORDS:
    Electronic storage media.

POLICIES AND PRACTICES FOR RETRIEVAL OF RECORDS:
    Individual name; DoD ID number; office email address.

POLICIES AND PRACTICES FOR RETENTION AND DISPOSAL OF RECORDS:
    Electronic records are to be deleted when DTIC determines they are 
no longer needed for administrative, audit, legal, or operational 
purposes.

ADMINISTRATIVE, TECHNICAL, AND PHYSICAL SAFEGUARDS:
    Records are maintained in secure, limited access, and monitored 
areas. Database is monitored, access is password protected, and common 
access card (CAC) enabled. Firewalls and intrusion detection system are 
used. Physical entry by unauthorized persons is restricted through the 
use of locks, guards, passwords, and/or other security measures. 
Archived data is stored on compact discs, or magnetic tapes, which are 
kept in a locked, controlled access area. Access to personal 
information is limited to those individuals who require a need to know 
to perform their official assigned duties.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to information about themselves 
contained in this system of records should address written requests to 
the Office of the Secretary of Defense/Joint Staff Freedom of 
Information Act Requester Service Center, 1155 Defense Pentagon, 
Washington, DC 20701-1155.
    Signed, written requests should include the individual's full name, 
telephone number, street address, email address, and name and number of 
this system of records notice. In addition, the requester must provide 
a notarized statement or an unsworn declaration made in accordance with 
28 U.S.C. 1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

CONTESTING RECORD PROCEDURES:
    The Office of the Secretary of Defense (OSD) rules for accessing 
records, contesting contents, and appealing initial agency 
determinations are contained in OSD Administrative Instruction 81; 32 
CFR part 311; or may be obtained from the system manager.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine if information about themselves is 
contained in this system should address written inquiries to Defense 
Technical Information Center; Attn: DTIC-UC, 8725 John J. Kingman Road, 
Fort Belvoir, VA 22060-6218.
    Signed, written requests should contain the individual's full name, 
telephone number, street address, email address, and name and number of 
this system of records notice. In addition, the requester must provide 
a notarized statement or an unsworn declaration made in accordance with 
28 U.S.C. 1746, in the following format:
    If executed outside the United States: ``I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).''
    If executed within the United States, its territories, possessions, 
or commonwealths: ``I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).''

EXEMPTIONS PROMULGATED FOR THE SYSTEM:
    None.

HISTORY:
    October 4, 2010, 75 FR 61135; November 12, 2008, 73 FR 66852; April 
25, 2005, 70 FR 21181.

[FR Doc. 2017-03355 Filed 2-17-17; 8:45 am]
 BILLING CODE 5001-06-P