Final Notice on Updates to the Uniform System of Accounts (USOA) and Changes to the National Transit Database (NTD) Reporting Requirements, 70260-70264 [2016-24414]
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additional public notification. The
format of the meeting will consist of a
presentation describing the proposed
Coachella Valley—San Gorgonio Pass
Corridor Service Project, objectives, and
existing conditions. Following the
presentation, scoping meeting attendees
will be able to participate in an open
house format that encourages questions
and comments on the Project from the
public.
Felicia Young,
Acting Director, Office of Program Delivery.
[FR Doc. 2016–24597 Filed 10–6–16; 4:15 pm]
BILLING CODE 4910–06–P
Ms.
Amanda Murphy, Environmental
Protection Specialist, Office of Railroad
Policy and Development, Federal
Railroad Administration, 1200 New
Jersey Avenue SE., (Mail Stop–20),
Washington, DC 20590; telephone: (202)
493–0624.
SUPPLEMENTARY INFORMATION: More
information about the Long Bridge
Project is available at https://
longbridgeproject.com/.
FOR FURTHER INFORMATION CONTACT:
Issued in Washington, DC, on October 5,
2016.
Felicia B. Young,
Acting Director, Office of Program Delivery.
[FR Doc. 2016–24522 Filed 10–7–16; 8:45 am]
DEPARTMENT OF TRANSPORTATION
BILLING CODE 4910–06–P
Federal Railroad Administration
DEPARTMENT OF TRANSPORTATION
Environmental Impact Statement for
the Long Bridge Project in
Washington, DC
Federal Transit Administration
Federal Railroad
Administration (FRA), U.S. Department
of Transportation (DOT).
ACTION: Extension of agency and public
scoping comment period, Long Bridge
project.
AGENCY:
On August 26, 2016, FRA
published a Notice of Intent (NOI) to
prepare an Environmental Impact
Statement (EIS) for the Long Bridge
Project jointly with the District of
Columbia Department of Transportation
(DDOT) (81 FR 59036). The Proposed
Action consists of potential
improvements to Long Bridge and
related railroad infrastructure located
between the Virginia Railway Express
(VRE) Crystal City Station in Arlington,
Virginia and Control Point (CP) Virginia
in Washington, DC. In announcing its
intent, FRA and DDOT established a 30day public comment period that was
scheduled to end on September 26,
2016. In consideration of requests for
additional time to comment, FRA and
DDOT are extending the scoping
comment period to October 14, 2016.
The extension provides agencies and the
public with 30 days to submit
comments following public and
interagency scoping meetings held on
September 14, 2016.
DATES: The scoping comment period for
the Long Bridge Project is extended to
October 14, 2016.
ADDRESSES: Scoping comments can be
mailed to the address identified under
the FOR FURTHER INFORMATION CONTACT
caption below. Internet and email
correspondence may be submitted
through the Long Bridge Project Web
site https://longbridgeproject.com/ or at
info@longbridgeproject.com.
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SUMMARY:
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[Docket No. FTA–2016–009]
Final Notice on Updates to the Uniform
System of Accounts (USOA) and
Changes to the National Transit
Database (NTD) Reporting
Requirements
AGENCY:
Federal Transit Administration,
DOT.
ACTION:
Notice, response to comments.
This Notice finalizes updates
to the USOA and changes to NTD
Automatic Passenger Counter
Certification requirements.
DATES: Full implementation required in
report year 2018.
FOR FURTHER INFORMATION CONTACT:
Maggie Schilling, National Transit
Database Deputy Program Manager, FTA
Office of Budget and Policy, (202) 366–
2054 or margaret.schilling@dot.gov.
SUPPLEMENTARY INFORMATION:
SUMMARY:
Table of Contents
A. Background
B. Response to Comments on Proposed
Updates to the USOA and Changes to
NTD Reporting Requirements
C. Response to Comments on the Revised
APC Certification Process
D. Overview of Final Updates to the USOA,
NTD Reporting Requirements and APC
Certification
A. Background
On February 3, 2016, FTA published
a Federal Register notice (initial notice)
(Docket No. FTA–2016–009) for
comment on proposed updates to the
USOA and changes to NTD reporting
requirements. The USOA is the basic
reference document that describes how
transit agencies are to report to the NTD.
The USOA was originally published in
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1977 when NTD reporting began. While
the NTD has undergone numerous and
substantial changes in the past 38 years,
the USOA was last updated for minor
changes in 1995. The notice described
various proposed changes to the USOA
to better align with today’s NTD and
accounting practices and to address
FTA data needs and common questions
among NTD reporters. In the initial
notice, FTA proposed the following
changes:
A. Separation of ‘‘Passenger-Paid Fares’’
and ‘‘Organization-Paid Fares’’
B. Separation of ‘‘Paid Absences’’ from
‘‘Fringe Benefits’’
C. Consolidation of ‘‘Casualty and
Liability Costs’’ under General
Administration Function
D. Expansion of Assets and Liabilities
Object Classes (F–60)
E. Addition of ‘‘Voluntary NonExchange Transactions’’
F. Addition of ‘‘Sales and Disposals of
Assets’’
G. Simplification of State Fund
Reporting
H. Reorganization of B–30 Contractual
Relationship
Additionally, the initial notice
proposed changes to the NTD reporting
requirements that are not directly
addressed in the updated USOA, which
are as follows:
I. Separation of Operators’ and NonOperators’ Work Hours and Counts
J. Enhanced Auditor’s Review
K. Revised Automatic Passenger
Counter (APC) Certification Process
In the initial notice, FTA proposed
that it would begin implementing the
proposed reporting requirements
beginning with the FY 2017 NTD
reporting cycle.
B. Response to Comments on Proposed
Updates to the USOA and Changes to
NTD Reporting Requirements
The comment period for the initial
notice closed on April 4, 2016. The
following is a summary of the comments
from the initial notice related to the
updates to the USOA and NTD reporting
requirements.
Comment: Three commenters raised a
concern over the separation of
‘‘Passenger-Paid Fares’’ and
‘‘Organization-Paid Fares.’’ Commenters
opposed the separation of ‘‘PassengerPaid Fares’’ and ‘‘Organization-Paid
Fares’’ stating that the additional
information will add little, if any, value
to the NTD report. Commenters noted
that adding these additional reporting
requirements will only increase the cost
of compliance for reporting agencies.
One commenter specifically raised a
concern stating that the proposed
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change would be especially burdensome
for small rural reporters and suggested
that FTA rescind the proposed change
for ‘‘5311 providers in areas less than
50,000 population.’’
Response: FTA is sensitive to the
concern that the proposed change may
require additional efforts by the
reporting agencies. However, FTA
believes that the separation of
‘‘Passenger-Paid Fares’’ and
‘‘Organization-Paid Fares’’ will address
a common source of confusion among
transit agencies. There are several
different types of revenue that count as
fares, and the distinction between
‘‘Passenger-Paid Fares’’ and
‘‘Organization-Paid Fares’’ attempts to
clarify the sources of funds that should
be reported as fares. Additionally, this
change will help NTD analysts in
identifying and understanding special
circumstances such as university towns
where the farebox return is relatively
high because the agency has negotiated
such contracts. In developing these
proposed changes, FTA conducted
industry outreach which indicated that
most agencies already collect this
information by these categories and
reporting these fares separately would
not be an excessive burden.
Comment: Five commenters raised a
concern over separating ‘‘PaidAbsences’’ from ‘‘Fringe Benefits.’’
Commenters opposed the separation of
‘‘Paid-Absences’’ from ‘‘Fringe Benefits’’
stating that the additional information
will add little, if any, value to the NTD
report. Commenters noted that adding
these additional reporting requirements
will only increase the cost of
compliance for reporting agencies.
While one commenter did not
specifically oppose this change, the
commenter explained that the
organization does have this information
available but that method of reporting
for NTD will result in additional
manpower during the initial reporting
period as all current calculations will
need to be modified to capture this
additional requirement.
Response: FTA conducted industry
outreach which indicated that the
proposed change to separate ‘‘Paid
Absences’’ from ‘‘Fringe Benefits’’ better
and more closely align with many
transit agencies’ current accounting and
reporting practices. FTA believes that
collecting these items separately will
improve future analysis of this dataset
by providing additional clarity on costs
that are under a transit agency’s control
(e.g., paid absences) versus costs that are
external and outside the transit agency’s
control (e.g., fringe benefits such as
health care). FTA realizes that although
the change may initially require
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additional resources, these distinctions
will ultimately improve data quality and
analysis by data analysts.
Comment: Two commenters
expressed concern over the proposed
change to consolidate the ‘‘Casualty and
Liability Costs’’ under the General
Administration function. Commenters
expressed concern that if ‘‘Casualty and
Liability Costs’’ are to be categorized
and reported under General
Administration function as outlined in
the proposal, their transit agencies
would lose Federal funds since this
change would shift the costs from a
capital eligible operating expense
requiring a 20 percent non-federal
match to an operating cost requiring a
50 percent non-federal share.
Additionally, one commenter made a
suggestion for FTA to consider other
non-litigious settlements to be
considered in this category. For
example, an agency may have to provide
a retroactive payment to its labor union
employees due to a contract negotiation.
The commenter explained that this
lump sum outlay will greatly increase
the perceived expenses in a single fiscal
year.
Response: The proposed change to
consolidate ‘‘Casualty and Liability
Costs’’ under General Administration
function aims to align costs with their
appropriate categories and simplify
NTD reporting requirements for
reporters. FTA’s prior decision to allow
recipients to use Section 5307 funds for
preventative maintenance did not
originally anticipate this type of cost
(i.e., casualty and liability costs) as an
eligible preventative maintenance cost.
This change corrects the unintended
consequence of including these costs in
the Vehicle Maintenance function as
preventative maintenance activities by
moving ‘‘Casualty and Liability Costs’’
to its appropriate place. FTA maintains
that ‘‘Casualty and Liability Costs’’ are
most sensibly placed in General
Administration function.
Per current reporting rules, retroactive
payments made to employees for prior
reporting years as the result of a contract
negotiation should be reported as a
reconciling item on F–40 form.
Reconciling items are reported as a sum
amount and not by individual functions.
Retroactive payments made to
employees for the current reporting year
should be reported on the F–30 form.
It is important to note that NTD
reporting does not affect the eligibility
of these costs for grant reimbursement.
The eligibility of expenses for grant
reimbursement depends on the nature
or definition of the expenses. If an
agency has a settlement that it does not
consider as casualty and liability, the
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agency can reach out to its NTD analyst
for clarification on object class
definitions and can contact its FTA
regional office to determine grant
reimbursement procedures.
Comment: Eight commenters raised a
concern over implementing the
proposed changes to the USOA and the
NTD reporting requirements for the FY
2017 NTD reporting cycle. Commenters
explained that the proposed
implementation of FY 2017 does not
allow for adequate time for transit
agencies to prepare for the change.
Response: FTA understands that some
of the proposed changes may require
adjustments to current data collection
practices. FTA concurs with
commenters that the proposed start date
of FY 2017 may not provide adequate
time for some agencies to make
adjustments to their NTD reporting.
FTA will delay the implementation of
the proposed USOA changes to FY
2018.
Comment: Three commenters raised
concern over reporting pension and
Other Postemployment Benefits (OPEB)
in light of the recently released
Governmental Accounting Standards
Board (GASB) statements.
Response: After taking into
consideration the recent GASB
statements related to pension and OPEB
reporting and the delayed
implementation date of the USOA
changes, FTA proposes to add line items
to account for ‘‘Deferred Outflows of
Resources’’ and ‘‘Deferred Inflows of
Resources’’ on the F–60 form, as well as
to rescind the original proposed changes
to add ‘‘Pension Funds’’ and ‘‘OPEB
Adjustment’’ USOA object classes.
Comment: One commenter raised a
question on how to report sale of an
asset at a loss.
Response: If assets are sold at a loss,
the amount received from the sale of the
asset should be reported as Sales and
Disposals of Assets. Per the NTD Policy
Manual, transit agencies should not
report an accounting loss from a sale
because no money was received for the
portion that is treated as an accounting
loss.
Comment: Four commenters
expressed opposition to the enhanced
auditor’s review noting that the added
cost detail and auditor certifications
will increase the costs to reporters who
are already strapped for cash due to
reduced or frozen levels of Federal
funding.
One commenter asked FTA to provide
guidelines for the enhanced review to
aid auditors in effectively and
efficiently reviewing agency
information.
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Response: The auditor’s review is to
be performed only once every ten years
and, due to its limited scope, should not
take more than a day of an auditor’s
time. While FTA understands that this
requirement will create some additional
burden, FTA believes that the improved
data quality and oversight justifies this
requirement. In some cases, reporters
have not had their NTD reporting
certified by an auditor since the
requirement for Independent Auditor’s
Statement—Financial Data was first
implemented over 30 years ago. FTA
conducted outreach while developing
these updates which indicated that
agencies believe that business
operations can change considerably in
ten years and it would be appropriate to
require agencies to complete this review
every ten years. Additionally, the
enhanced auditor’s review does not
apply to rural reporters. Rural reporters
should continue to comply with existing
rural reporting compliance
requirements.
FTA publishes guidelines for the
auditor’s review in the NTD Policy
Manual which is updated and published
every year.
Comment: One commenter expressed
concern over changes to maintenance
categories for reporting on the F–30 and
F–40 forms, as Vehicle Maintenance and
Non-Vehicle Maintenance functions are
sufficient.
Response: FTA is not proposing to
expand or change the expenses reported
in these two maintenance categories.
The term Non-vehicle Maintenance is
being replaced by the term Facilities
Maintenance. Under this current
proposal, transit agencies will report
expenses under the following four
functions in the NTD: Vehicle
Operations, Vehicle Maintenance,
Facility Maintenance, and General
Administration.
Comment: One commenter pointed
out that the USOA refers to OMB
Circular No. A–87 and explained that
for Federal funds awarded after
December 26, 2014, the new ‘‘Uniform
Guidance’’ applies instead of OMB
Circular No. A–87.
Response: FTA will update the USOA
to reflect the latest guidance. The
guidance provided with a reference to
A–87 is not changed by the ‘‘Uniform
Guidance.’’
Comment: Seven commenters raised
concern over the new USOA numbering
scheme as they believe they would need
to make significant changes to their
systems to match the new USOA
numbers. While one commenter did not
specifically oppose the proposed
change, the commenter raised concern
about whether the expectation is for the
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agencies to change their chart of
accounts structure to the new
numbering structure. This would be a
monumental effort and would be very
difficult and costly. Also, it would make
any comparative analysis difficult since
historical transactions would be
reflected under the old account
structure. The commenter suggests that
FTA allow for mapping an agency’s
existing chart of accounts to the NTD
reporting instead of requiring that the
existing chart of accounts be
renumbered.
Response: FTA’s intention in
renumbering USOA object classes was
to provide a clearer numbering structure
within the USOA and the NTD reporting
system. FTA is proposing updates to the
USOA in an effort to simplify and
clarify reporting requirements which
includes restructuring the USOA object
classes by merging, dividing, adding, or
deleting USOA object classes. FTA did
not anticipate requiring transit agencies
to restructure their core accounting
structure. Although it was not intended
or expected that transit agencies
restructure their chart of accounts to
match the proposed changes, FTA
understands that the proposed USOA
numbering scheme may cause confusion
and therefore rescinds the originally
proposed USOA numbering scheme.
Instead, FTA will develop a new USOA
numbering scheme that is more
consistent with the general logic of
sequencing followed in the current
USOA. The NTD asks that an
independent auditor review a reporter’s
chart of accounts to determine that they
either: (1) Match the USOA chart of
accounts; or (2) can map to the USOA
accounts. This is a self-certification
process. Transit agencies are not
required to restructure their chart of
accounts/core accounting systems. Any
proposed changes to the numbering
conventions would still allow transit
agencies to map their current chart of
accounts to the USOA object classes.
This mapping is considered sufficient
for self-certification.
Comment: Five commenters opposed
the overall expansion of the NTD
reporting requirements. Commenters
expressed concern that proposed change
will be costly and time-consuming,
without providing additional benefits.
One commenter specifically expresses
concern for expanding the NTD
reporting requirements for small system
reporters.
Response: FTA is committed to
implementing reasonable NTD reporting
requirements to better align with today’s
accounting practices and to address
FTA data needs. The current USOA has
been in place for 38 years and in some
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cases no longer reflects current
accounting practices and transit
business operations. FTA’s goal with the
changes to the USOA is to address
inconsistencies in the USOA due to
changes in technology and transit
organization structure and to revise
accounting principles and object classes
in the USOA to align with current
accounting and industry leading
practices and standards. FTA identified
at the list of changes by conducting
interviews with NTD reporters, NTD
data analysts, and subject matter
specialists in areas that needed
improvement. FTA also followed up
with several transit agencies to gather
preliminary feedback on the changes
which revealed that agencies already
have the proposed information readily
available. FTA recognizes that the
changes may initially require some
changes to data collection and reporting.
However, all proposed changes are
intended to simplify or clarify reporting
requirements or to address issues that
are not addressed in the current USOA.
Rural and urban reporters receiving a
small systems waiver will see limited
changes to their reporting requirements.
C. APC Certification Process Changes
FTA received 15 comments on the
proposed APC certification process.
Following is a summary of the
comments related to APC.
Comment: Two commenters requested
clarification on the rule allowing
agencies with data on greater than 98
percent of trips to scale up the data.
Response: FTA believes that its
original statement of the rule was
unclear. Agencies reporting to the NTD
have two options when reporting
passenger miles and unlinked passenger
trips. One option is a 100% count and
the other option is a sample. Agencies
must report a 100% count if it is
available. FTA recognizes that a true
100% count is very difficult to achieve;
during the course of a year there may be
equipment failures or other problems
that lead to missing data on some trips.
Thus, FTA permits agencies to report
that they have a 100% count of
passenger miles or unlinked passenger
trip data if they have data for 98% or
more of vehicle trips, or if a statistician
approves their method for factoring up
existing data to fill in missing data. This
is a longstanding policy and FTA is not
proposing to change it. Agencies that
collect data on less than 98% of trips,
and do not have a statistician to approve
a factoring-up method, must instead
report using a sampling method.
Comment: One commenter noted that
if an agency uses the proposed 5%
criterion for APC approval, and then
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uses an NTD-approved sampling plan
for NTD passenger miles reporting, it
may not meet FTA’s long-held ‘‘10%
accuracy at 95% confidence’’ standard.
Response: This comment assumes that
the manual count against which the
APC is compared is in fact the true
value; however, manual counts are
subject to error. Once the APC system
has been approved, FTA considers it to
be the true value, and thus any NTDapproved sampling plan would give
data within 10% of the true value, at the
95% confidence level. FTA further
notes that many agencies with APC
systems will sample well in excess of
the required sample size, and thus the
sampling error can be expected to
decrease.
Comment: Two commenters
recommended that agencies be
permitted to certify their APCs using a
method different from the one
prescribed by FTA, provided it meets
some statistical standard.
Response: FTA believes in the
importance of allowing flexibility to
agencies and encouraging them to adopt
practices that best meet their individual
needs. Thus FTA agrees with this
suggestion. The final policy will allow
an agency to certify its APCs using
either the method prescribed by FTA, or
any method certified by a qualified
statistician to show that the absolute
value of the difference between manual
and APC data for unlinked passenger
trips and passenger miles is less than
7.5% of the total of the manual data, at
a 95% confidence level.
Comment: One commenter proposed
that agencies be required to submit a
description of the results and
methodologies in the acceptance testing
process, as well as an administrative
control procedure outlining
responsibility within the agency for
maintenance of the APC system over
time.
Response: The proposed policy
already requires agencies to submit a
description of the APC system used and
benchmarking procedure. While FTA
encourages agencies to put thorough
administrative procedures in place, FTA
believes it would be an unnecessary
burden to require agencies to submit
these procedures for approval. In
general, FTA does not prescribe
particular management procedures to
agencies.
Comment: Two commenters requested
clarification of the calculations to be
performed.
Response: To determine whether their
APC data meets the certification
standard, agencies should take the total
unlinked passenger trips on the vehicle
trips in the comparison sample
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collected by manual methods, and the
total unlinked passenger trips on those
vehicle trips collected by APCs.
Agencies subtract these two totals and
take the absolute value of the difference.
They then divide this difference by the
total unlinked passenger trips in the
sample collected manually to get the
difference as a percentage of the total.
The difference as a percentage of the
total should be less than 5% to meet the
certification standard. The same
calculation is performed for passenger
miles.
Comment: One commenter noted that
APCs need to be checked continually,
not just annually.
Response: FTA concurs that continual
monitoring of APCs is a best practice;
however, the purpose of the new APC
certification policy is not to be an
exhaustive list of all procedures
necessary to collect good APC data.
Agencies are only required to submit
results to FTA as described in the
policy; beyond this, FTA encourages
agencies to follow best practices.
Comment: One commenter raised the
concern that data could be improperly
manipulated before being analyzed in
the certification procedure, and
suggested that agencies be required to
use procedures that secure the data from
such manipulation.
Response: FTA encourages agencies to
follow data security best practices;
however, this certification will not carry
additional administrative requirements
to verify that numbers were not
tampered with intentionally. As with
other data collected by the NTD, FTA
will require the agency CEO to attest to
the accuracy of the data in the APC
certification report.
Comment: Five commenters offered
opinions on the 5% error standard. One
commenter suggested that larger
agencies with higher ridership should
be held to tighter error standards. Two
commenters suggested that a looser
standard (8% or 10%) would be
reasonable. Two commenters suggested
that standard error be taken into
account; one suggested setting a
maximum allowable standard error,
while another suggested requiring the
5% error standard to be valid at the 95%
confidence level.
Response: In setting the proposed 5%
standard, FTA balanced the capabilities
of the technology, data needs of NTD
data users, statistical validity, and ease
of calculation. FTA continues to believe
that the proposed standard best fits
these competing needs.
Comment: Two commenters suggested
that agencies be required to count
passengers already on board at the start
of a sampled trip as boardings at the
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first stop, and passengers still on board
at the end of the trip as alightings at the
last stop.
Response: FTA concurs that this is a
best practice and a common source of
error, and will include guidance to this
effect in the policy.
Comment: Two commenters suggested
setting a maximum allowable
percentage of trips discarded due to
suspected poor data quality.
Response: FTA concurs that a large
proportion of trips with invalid data are
likely to indicate a deeper problem with
the APC system. The final policy will
stipulate that at most 50% of vehicle
trips may be rejected by data cleaning
algorithms.
Comment: One commenter noted that
having a checker for each door is only
necessary on heavy-ridership trips; one
checker per bus is sufficient otherwise.
Response: This is consistent with the
guidance in FTA’s original proposed
policy: ‘‘we recommend using a data
collector at each door on heavily-loaded
trips.’’
Comment: Three commenters had
observations related to the APC
penetration rate, the proportion of APCequipped vehicles in the fleet. Two
commenters suggested that agencies be
required to distribute APC-equipped
vehicles throughout the system in such
a way that high-ridership routes are not
overrepresented. One commenter
suggested that FTA provide more
precise rules pertaining to the
requirement, ‘‘The trips must be
distributed over as much of the agency’s
fleet of APC-equipped vehicles as
possible.’’
Response: While distribution of APCequipped vehicles is a possible source
of error in the annual service consumed
totals reported to the NTD, it is not
relevant to APC certification. Existing
guidance on sampling already stipulates
that agencies must avoid sampling bias.
FTA believes that agencies can interpret
the requirement to distribute sampled
trips widely without the need for an
explicit rule.
Comment: One commenter suggested
that the certification process use raw
data rather than processed APC data.
Response: FTA believes, based on
industry input, that raw APC data
should not be considered reliable or
useful. Agencies will report processed
data to the NTD, so it is reasonable that
they should certify the accuracy of the
processed data.
Comment: One commenter asked
whether agencies would be allowed to
report unlinked passenger trips
collected using one method (e.g.,
registering farebox) and passenger miles
using APC.
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Response: FTA concurs that in
general this is allowed. However, if the
agency intends to use the average
passenger trip length from a sample to
estimate passenger miles in subsequent
years, the agency must calculate the trip
length using the unlinked passenger
trips collected by the method that will
be used to report unlinked passenger
trips to the NTD.
Comment: One commenter asked
whether agencies should use all valid
APC data, or should select a sample of
vehicle trips from the available valid
APC data.
Response: FTA encourages agencies to
use all valid data. However, agencies
need to account for the stratified nature
of the sample in this case. The set of all
valid data may be biased toward certain
routes, vehicles, or trips, and thus
cannot be considered a random sample
of the whole service. Instead agencies
must determine average unlinked
passenger trips and passenger miles at a
granular level (the vehicle trip level, for
example) and factor up each group (e.g.,
vehicle trip) individually. Alternatively,
agencies are permitted to use any NTDapproved sampling plan in conjunction
with APCs. Any such plan would
include statistically valid procedures for
replacing selected trips on which data
are not collected.
Comment: One commenter expressed
concern that an agency may be
penalized by reduced formula funding if
they perform their APC maintenance
check mid-year and find that the data no
longer meet the requirements.
Response: FTA reduced the required
timeframe for the maintenance check
from one year to any convenient period.
FTA expects that it will typically take
less than a month. An agency that
performs the check and finds that the
error is over 5% should reexamine its
APC data collection procedures, make
any needed adjustments, perform any
needed maintenance on the system, and
retest. The shortened timeframe should
allow agencies to retest before the end
of the year, thus ensuring that an agency
that encounters problems in its
maintenance check can nonetheless
provide an uninterrupted set of data to
the NTD. FTA will clarify this point in
its final policy.
Comment: One commenter suggested
that FTA provide guidelines to agencies
for accuracy standards and testing that
the agencies can write into their RFPs
when they procure APC systems.
Response: While FTA certainly
encourages agencies to follow best
practices when procuring APC systems,
FTA believes ample guidance is
available through other industry
resources.
VerDate Sep<11>2014
20:12 Oct 07, 2016
Jkt 241001
Comment: Two commenters
commented on the proposed sample
size. One commenter recommended a
minimum of 40 and a maximum of 70
vehicle trips. The other commenter
recommended that a minimum number
of boardings (e.g., 1,000) be mandated in
addition to vehicle trips.
Response: In devising the proposed
number of trips (15 to 50) FTA balanced
the need for good data with agency
burden. FTA notes that the proposed
requirements are only a minimum;
agencies are free to use a larger sample
if they believe it will provide better
data.
Comment: One commenter requested
that FTA provide a template that
performs the calculations.
Response: FTA designed the error
criteria to be simple enough that an
agency should be able to calculate them
without the need for a template.
Comment: Eight commenters had
comments about unbalanced error. One
commenter noted that the unbalanced
error criterion would be harder for small
agencies to satisfy than large ones, and
that unbalanced error does not detect
systemic bias. Three commenters
believe the unbalanced error criterion
would be too difficult to meet. Three
commenters noted that unbalanced error
is redundant since unlinked passenger
trips are already being tested. Two
commenters requested clarification of
the definition of unbalanced error.
Response: FTA concurs with the
concerns that commenters have raised
and will withdraw the unbalanced error
criterion from the final policy.
D. Overview of Final Updates to the
USOA and NTD Reporting
Requirements
After considering the comments
submitted on the proposed updates to
the USOA and changes to NTD
reporting requirements, FTA will delay
the implementation of the original
proposed USOA changes to FY 2018.
Additionally, FTA will add line items to
account for ‘‘Deferred Outflows of
Resources’’ and ‘‘Deferred Inflows of
Resources’’ on the F–60 form, as well as
rescind the original proposed changes to
add ‘‘Pension Funds’’ and ‘‘OPEB
Adjustment’’ USOA object classes. FTA
will also publish a new USOA
numbering scheme that is more
consistent with a standard chart of
accounts. These changes will be
reflected in the final Uniform System of
Accounts.
The revised APC certification process
is effective immediately. The final
PO 00000
Frm 00180
Fmt 4703
Sfmt 4703
requirements can be found on the NTD
Web site: www.transit.dot.gov/ntd.
Carolyn Flowers,
Acting Administrator.
[FR Doc. 2016–24414 Filed 10–7–16; 8:45 am]
BILLING CODE P
DEPARTMENT OF TRANSPORTATION
National Highway Traffic Safety
Administration
[U.S. DOT Docket Number NHTSA–2016–
0085 ]
Reports, Forms, and Recordkeeping
Requirements
National Highway Traffic
Safety Administration (NHTSA), U.S.
Department of Transportation.
ACTION: Request for public comment on
an extension of a currently approved
collection of information.
AGENCY:
Before a Federal agency can
collect certain information from the
public, it must receive approval from
the Office of Management and Budget
(OMB). Under procedures established
by the Paperwork Reduction Act of
1995, before seeking OMB approval,
Federal agencies must solicit public
comment on proposed collections of
information, including extensions and
reinstatement of previously approved
collections.
This document describes a collection
of information for which NHTSA
intends to seek OMB approval.
DATES: Comments must be received on
or before December 12, 2016.
ADDRESSES: You may submit comments
using any of the following methods. All
comments must have the applicable
DOT docket number (e.g., NHTSA–
2016–0085) noted conspicuously on
them.
• Federal eRulemaking Portal: Go to
https://www.regulations.gov. Follow the
online instructions for submitting
comments.
• Mail: Docket Management Facility,
M–30: U.S. Department of
Transportation, 1200 New Jersey
Avenue SE., West Building Ground
Floor, Room W12–140, Washington, DC
20590–0001.
• Hand Delivery or Courier: West
Building Ground Floor, Room W12–140,
1200 New Jersey Avenue SE., between
9 a.m. and 5 p.m. ET, Monday through
Friday, except Federal holidays.
Telephone: 1–800–647–5527.
• Fax: 202–493–2251
Instructions: All submissions must
include the agency name and docket
number for this proposed collection of
SUMMARY:
E:\FR\FM\11OCN1.SGM
11OCN1
Agencies
[Federal Register Volume 81, Number 196 (Tuesday, October 11, 2016)]
[Notices]
[Pages 70260-70264]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-24414]
-----------------------------------------------------------------------
DEPARTMENT OF TRANSPORTATION
Federal Transit Administration
[Docket No. FTA-2016-009]
Final Notice on Updates to the Uniform System of Accounts (USOA)
and Changes to the National Transit Database (NTD) Reporting
Requirements
AGENCY: Federal Transit Administration, DOT.
ACTION: Notice, response to comments.
-----------------------------------------------------------------------
SUMMARY: This Notice finalizes updates to the USOA and changes to NTD
Automatic Passenger Counter Certification requirements.
DATES: Full implementation required in report year 2018.
FOR FURTHER INFORMATION CONTACT: Maggie Schilling, National Transit
Database Deputy Program Manager, FTA Office of Budget and Policy, (202)
366-2054 or margaret.schilling@dot.gov.
SUPPLEMENTARY INFORMATION:
Table of Contents
A. Background
B. Response to Comments on Proposed Updates to the USOA and Changes
to NTD Reporting Requirements
C. Response to Comments on the Revised APC Certification Process
D. Overview of Final Updates to the USOA, NTD Reporting Requirements
and APC Certification
A. Background
On February 3, 2016, FTA published a Federal Register notice
(initial notice) (Docket No. FTA-2016-009) for comment on proposed
updates to the USOA and changes to NTD reporting requirements. The USOA
is the basic reference document that describes how transit agencies are
to report to the NTD. The USOA was originally published in 1977 when
NTD reporting began. While the NTD has undergone numerous and
substantial changes in the past 38 years, the USOA was last updated for
minor changes in 1995. The notice described various proposed changes to
the USOA to better align with today's NTD and accounting practices and
to address FTA data needs and common questions among NTD reporters. In
the initial notice, FTA proposed the following changes:
A. Separation of ``Passenger-Paid Fares'' and ``Organization-Paid
Fares''
B. Separation of ``Paid Absences'' from ``Fringe Benefits''
C. Consolidation of ``Casualty and Liability Costs'' under General
Administration Function
D. Expansion of Assets and Liabilities Object Classes (F-60)
E. Addition of ``Voluntary Non-Exchange Transactions''
F. Addition of ``Sales and Disposals of Assets''
G. Simplification of State Fund Reporting
H. Reorganization of B-30 Contractual Relationship
Additionally, the initial notice proposed changes to the NTD
reporting requirements that are not directly addressed in the updated
USOA, which are as follows:
I. Separation of Operators' and Non-Operators' Work Hours and Counts
J. Enhanced Auditor's Review
K. Revised Automatic Passenger Counter (APC) Certification Process
In the initial notice, FTA proposed that it would begin
implementing the proposed reporting requirements beginning with the FY
2017 NTD reporting cycle.
B. Response to Comments on Proposed Updates to the USOA and Changes to
NTD Reporting Requirements
The comment period for the initial notice closed on April 4, 2016.
The following is a summary of the comments from the initial notice
related to the updates to the USOA and NTD reporting requirements.
Comment: Three commenters raised a concern over the separation of
``Passenger-Paid Fares'' and ``Organization-Paid Fares.'' Commenters
opposed the separation of ``Passenger-Paid Fares'' and ``Organization-
Paid Fares'' stating that the additional information will add little,
if any, value to the NTD report. Commenters noted that adding these
additional reporting requirements will only increase the cost of
compliance for reporting agencies. One commenter specifically raised a
concern stating that the proposed
[[Page 70261]]
change would be especially burdensome for small rural reporters and
suggested that FTA rescind the proposed change for ``5311 providers in
areas less than 50,000 population.''
Response: FTA is sensitive to the concern that the proposed change
may require additional efforts by the reporting agencies. However, FTA
believes that the separation of ``Passenger-Paid Fares'' and
``Organization-Paid Fares'' will address a common source of confusion
among transit agencies. There are several different types of revenue
that count as fares, and the distinction between ``Passenger-Paid
Fares'' and ``Organization-Paid Fares'' attempts to clarify the sources
of funds that should be reported as fares. Additionally, this change
will help NTD analysts in identifying and understanding special
circumstances such as university towns where the farebox return is
relatively high because the agency has negotiated such contracts. In
developing these proposed changes, FTA conducted industry outreach
which indicated that most agencies already collect this information by
these categories and reporting these fares separately would not be an
excessive burden.
Comment: Five commenters raised a concern over separating ``Paid-
Absences'' from ``Fringe Benefits.'' Commenters opposed the separation
of ``Paid-Absences'' from ``Fringe Benefits'' stating that the
additional information will add little, if any, value to the NTD
report. Commenters noted that adding these additional reporting
requirements will only increase the cost of compliance for reporting
agencies. While one commenter did not specifically oppose this change,
the commenter explained that the organization does have this
information available but that method of reporting for NTD will result
in additional manpower during the initial reporting period as all
current calculations will need to be modified to capture this
additional requirement.
Response: FTA conducted industry outreach which indicated that the
proposed change to separate ``Paid Absences'' from ``Fringe Benefits''
better and more closely align with many transit agencies' current
accounting and reporting practices. FTA believes that collecting these
items separately will improve future analysis of this dataset by
providing additional clarity on costs that are under a transit agency's
control (e.g., paid absences) versus costs that are external and
outside the transit agency's control (e.g., fringe benefits such as
health care). FTA realizes that although the change may initially
require additional resources, these distinctions will ultimately
improve data quality and analysis by data analysts.
Comment: Two commenters expressed concern over the proposed change
to consolidate the ``Casualty and Liability Costs'' under the General
Administration function. Commenters expressed concern that if
``Casualty and Liability Costs'' are to be categorized and reported
under General Administration function as outlined in the proposal,
their transit agencies would lose Federal funds since this change would
shift the costs from a capital eligible operating expense requiring a
20 percent non-federal match to an operating cost requiring a 50
percent non-federal share.
Additionally, one commenter made a suggestion for FTA to consider
other non-litigious settlements to be considered in this category. For
example, an agency may have to provide a retroactive payment to its
labor union employees due to a contract negotiation. The commenter
explained that this lump sum outlay will greatly increase the perceived
expenses in a single fiscal year.
Response: The proposed change to consolidate ``Casualty and
Liability Costs'' under General Administration function aims to align
costs with their appropriate categories and simplify NTD reporting
requirements for reporters. FTA's prior decision to allow recipients to
use Section 5307 funds for preventative maintenance did not originally
anticipate this type of cost (i.e., casualty and liability costs) as an
eligible preventative maintenance cost. This change corrects the
unintended consequence of including these costs in the Vehicle
Maintenance function as preventative maintenance activities by moving
``Casualty and Liability Costs'' to its appropriate place. FTA
maintains that ``Casualty and Liability Costs'' are most sensibly
placed in General Administration function.
Per current reporting rules, retroactive payments made to employees
for prior reporting years as the result of a contract negotiation
should be reported as a reconciling item on F-40 form. Reconciling
items are reported as a sum amount and not by individual functions.
Retroactive payments made to employees for the current reporting year
should be reported on the F-30 form.
It is important to note that NTD reporting does not affect the
eligibility of these costs for grant reimbursement. The eligibility of
expenses for grant reimbursement depends on the nature or definition of
the expenses. If an agency has a settlement that it does not consider
as casualty and liability, the agency can reach out to its NTD analyst
for clarification on object class definitions and can contact its FTA
regional office to determine grant reimbursement procedures.
Comment: Eight commenters raised a concern over implementing the
proposed changes to the USOA and the NTD reporting requirements for the
FY 2017 NTD reporting cycle. Commenters explained that the proposed
implementation of FY 2017 does not allow for adequate time for transit
agencies to prepare for the change.
Response: FTA understands that some of the proposed changes may
require adjustments to current data collection practices. FTA concurs
with commenters that the proposed start date of FY 2017 may not provide
adequate time for some agencies to make adjustments to their NTD
reporting. FTA will delay the implementation of the proposed USOA
changes to FY 2018.
Comment: Three commenters raised concern over reporting pension and
Other Postemployment Benefits (OPEB) in light of the recently released
Governmental Accounting Standards Board (GASB) statements.
Response: After taking into consideration the recent GASB
statements related to pension and OPEB reporting and the delayed
implementation date of the USOA changes, FTA proposes to add line items
to account for ``Deferred Outflows of Resources'' and ``Deferred
Inflows of Resources'' on the F-60 form, as well as to rescind the
original proposed changes to add ``Pension Funds'' and ``OPEB
Adjustment'' USOA object classes.
Comment: One commenter raised a question on how to report sale of
an asset at a loss.
Response: If assets are sold at a loss, the amount received from
the sale of the asset should be reported as Sales and Disposals of
Assets. Per the NTD Policy Manual, transit agencies should not report
an accounting loss from a sale because no money was received for the
portion that is treated as an accounting loss.
Comment: Four commenters expressed opposition to the enhanced
auditor's review noting that the added cost detail and auditor
certifications will increase the costs to reporters who are already
strapped for cash due to reduced or frozen levels of Federal funding.
One commenter asked FTA to provide guidelines for the enhanced
review to aid auditors in effectively and efficiently reviewing agency
information.
[[Page 70262]]
Response: The auditor's review is to be performed only once every
ten years and, due to its limited scope, should not take more than a
day of an auditor's time. While FTA understands that this requirement
will create some additional burden, FTA believes that the improved data
quality and oversight justifies this requirement. In some cases,
reporters have not had their NTD reporting certified by an auditor
since the requirement for Independent Auditor's Statement--Financial
Data was first implemented over 30 years ago. FTA conducted outreach
while developing these updates which indicated that agencies believe
that business operations can change considerably in ten years and it
would be appropriate to require agencies to complete this review every
ten years. Additionally, the enhanced auditor's review does not apply
to rural reporters. Rural reporters should continue to comply with
existing rural reporting compliance requirements.
FTA publishes guidelines for the auditor's review in the NTD Policy
Manual which is updated and published every year.
Comment: One commenter expressed concern over changes to
maintenance categories for reporting on the F-30 and F-40 forms, as
Vehicle Maintenance and Non-Vehicle Maintenance functions are
sufficient.
Response: FTA is not proposing to expand or change the expenses
reported in these two maintenance categories. The term Non-vehicle
Maintenance is being replaced by the term Facilities Maintenance. Under
this current proposal, transit agencies will report expenses under the
following four functions in the NTD: Vehicle Operations, Vehicle
Maintenance, Facility Maintenance, and General Administration.
Comment: One commenter pointed out that the USOA refers to OMB
Circular No. A-87 and explained that for Federal funds awarded after
December 26, 2014, the new ``Uniform Guidance'' applies instead of OMB
Circular No. A-87.
Response: FTA will update the USOA to reflect the latest guidance.
The guidance provided with a reference to A-87 is not changed by the
``Uniform Guidance.''
Comment: Seven commenters raised concern over the new USOA
numbering scheme as they believe they would need to make significant
changes to their systems to match the new USOA numbers. While one
commenter did not specifically oppose the proposed change, the
commenter raised concern about whether the expectation is for the
agencies to change their chart of accounts structure to the new
numbering structure. This would be a monumental effort and would be
very difficult and costly. Also, it would make any comparative analysis
difficult since historical transactions would be reflected under the
old account structure. The commenter suggests that FTA allow for
mapping an agency's existing chart of accounts to the NTD reporting
instead of requiring that the existing chart of accounts be renumbered.
Response: FTA's intention in renumbering USOA object classes was to
provide a clearer numbering structure within the USOA and the NTD
reporting system. FTA is proposing updates to the USOA in an effort to
simplify and clarify reporting requirements which includes
restructuring the USOA object classes by merging, dividing, adding, or
deleting USOA object classes. FTA did not anticipate requiring transit
agencies to restructure their core accounting structure. Although it
was not intended or expected that transit agencies restructure their
chart of accounts to match the proposed changes, FTA understands that
the proposed USOA numbering scheme may cause confusion and therefore
rescinds the originally proposed USOA numbering scheme. Instead, FTA
will develop a new USOA numbering scheme that is more consistent with
the general logic of sequencing followed in the current USOA. The NTD
asks that an independent auditor review a reporter's chart of accounts
to determine that they either: (1) Match the USOA chart of accounts; or
(2) can map to the USOA accounts. This is a self-certification process.
Transit agencies are not required to restructure their chart of
accounts/core accounting systems. Any proposed changes to the numbering
conventions would still allow transit agencies to map their current
chart of accounts to the USOA object classes. This mapping is
considered sufficient for self-certification.
Comment: Five commenters opposed the overall expansion of the NTD
reporting requirements. Commenters expressed concern that proposed
change will be costly and time-consuming, without providing additional
benefits.
One commenter specifically expresses concern for expanding the NTD
reporting requirements for small system reporters.
Response: FTA is committed to implementing reasonable NTD reporting
requirements to better align with today's accounting practices and to
address FTA data needs. The current USOA has been in place for 38 years
and in some cases no longer reflects current accounting practices and
transit business operations. FTA's goal with the changes to the USOA is
to address inconsistencies in the USOA due to changes in technology and
transit organization structure and to revise accounting principles and
object classes in the USOA to align with current accounting and
industry leading practices and standards. FTA identified at the list of
changes by conducting interviews with NTD reporters, NTD data analysts,
and subject matter specialists in areas that needed improvement. FTA
also followed up with several transit agencies to gather preliminary
feedback on the changes which revealed that agencies already have the
proposed information readily available. FTA recognizes that the changes
may initially require some changes to data collection and reporting.
However, all proposed changes are intended to simplify or clarify
reporting requirements or to address issues that are not addressed in
the current USOA.
Rural and urban reporters receiving a small systems waiver will see
limited changes to their reporting requirements.
C. APC Certification Process Changes
FTA received 15 comments on the proposed APC certification process.
Following is a summary of the comments related to APC.
Comment: Two commenters requested clarification on the rule
allowing agencies with data on greater than 98 percent of trips to
scale up the data.
Response: FTA believes that its original statement of the rule was
unclear. Agencies reporting to the NTD have two options when reporting
passenger miles and unlinked passenger trips. One option is a 100%
count and the other option is a sample. Agencies must report a 100%
count if it is available. FTA recognizes that a true 100% count is very
difficult to achieve; during the course of a year there may be
equipment failures or other problems that lead to missing data on some
trips. Thus, FTA permits agencies to report that they have a 100% count
of passenger miles or unlinked passenger trip data if they have data
for 98% or more of vehicle trips, or if a statistician approves their
method for factoring up existing data to fill in missing data. This is
a longstanding policy and FTA is not proposing to change it. Agencies
that collect data on less than 98% of trips, and do not have a
statistician to approve a factoring-up method, must instead report
using a sampling method.
Comment: One commenter noted that if an agency uses the proposed 5%
criterion for APC approval, and then
[[Page 70263]]
uses an NTD-approved sampling plan for NTD passenger miles reporting,
it may not meet FTA's long-held ``10% accuracy at 95% confidence''
standard.
Response: This comment assumes that the manual count against which
the APC is compared is in fact the true value; however, manual counts
are subject to error. Once the APC system has been approved, FTA
considers it to be the true value, and thus any NTD-approved sampling
plan would give data within 10% of the true value, at the 95%
confidence level. FTA further notes that many agencies with APC systems
will sample well in excess of the required sample size, and thus the
sampling error can be expected to decrease.
Comment: Two commenters recommended that agencies be permitted to
certify their APCs using a method different from the one prescribed by
FTA, provided it meets some statistical standard.
Response: FTA believes in the importance of allowing flexibility to
agencies and encouraging them to adopt practices that best meet their
individual needs. Thus FTA agrees with this suggestion. The final
policy will allow an agency to certify its APCs using either the method
prescribed by FTA, or any method certified by a qualified statistician
to show that the absolute value of the difference between manual and
APC data for unlinked passenger trips and passenger miles is less than
7.5% of the total of the manual data, at a 95% confidence level.
Comment: One commenter proposed that agencies be required to submit
a description of the results and methodologies in the acceptance
testing process, as well as an administrative control procedure
outlining responsibility within the agency for maintenance of the APC
system over time.
Response: The proposed policy already requires agencies to submit a
description of the APC system used and benchmarking procedure. While
FTA encourages agencies to put thorough administrative procedures in
place, FTA believes it would be an unnecessary burden to require
agencies to submit these procedures for approval. In general, FTA does
not prescribe particular management procedures to agencies.
Comment: Two commenters requested clarification of the calculations
to be performed.
Response: To determine whether their APC data meets the
certification standard, agencies should take the total unlinked
passenger trips on the vehicle trips in the comparison sample collected
by manual methods, and the total unlinked passenger trips on those
vehicle trips collected by APCs. Agencies subtract these two totals and
take the absolute value of the difference. They then divide this
difference by the total unlinked passenger trips in the sample
collected manually to get the difference as a percentage of the total.
The difference as a percentage of the total should be less than 5% to
meet the certification standard. The same calculation is performed for
passenger miles.
Comment: One commenter noted that APCs need to be checked
continually, not just annually.
Response: FTA concurs that continual monitoring of APCs is a best
practice; however, the purpose of the new APC certification policy is
not to be an exhaustive list of all procedures necessary to collect
good APC data. Agencies are only required to submit results to FTA as
described in the policy; beyond this, FTA encourages agencies to follow
best practices.
Comment: One commenter raised the concern that data could be
improperly manipulated before being analyzed in the certification
procedure, and suggested that agencies be required to use procedures
that secure the data from such manipulation.
Response: FTA encourages agencies to follow data security best
practices; however, this certification will not carry additional
administrative requirements to verify that numbers were not tampered
with intentionally. As with other data collected by the NTD, FTA will
require the agency CEO to attest to the accuracy of the data in the APC
certification report.
Comment: Five commenters offered opinions on the 5% error standard.
One commenter suggested that larger agencies with higher ridership
should be held to tighter error standards. Two commenters suggested
that a looser standard (8% or 10%) would be reasonable. Two commenters
suggested that standard error be taken into account; one suggested
setting a maximum allowable standard error, while another suggested
requiring the 5% error standard to be valid at the 95% confidence
level.
Response: In setting the proposed 5% standard, FTA balanced the
capabilities of the technology, data needs of NTD data users,
statistical validity, and ease of calculation. FTA continues to believe
that the proposed standard best fits these competing needs.
Comment: Two commenters suggested that agencies be required to
count passengers already on board at the start of a sampled trip as
boardings at the first stop, and passengers still on board at the end
of the trip as alightings at the last stop.
Response: FTA concurs that this is a best practice and a common
source of error, and will include guidance to this effect in the
policy.
Comment: Two commenters suggested setting a maximum allowable
percentage of trips discarded due to suspected poor data quality.
Response: FTA concurs that a large proportion of trips with invalid
data are likely to indicate a deeper problem with the APC system. The
final policy will stipulate that at most 50% of vehicle trips may be
rejected by data cleaning algorithms.
Comment: One commenter noted that having a checker for each door is
only necessary on heavy-ridership trips; one checker per bus is
sufficient otherwise.
Response: This is consistent with the guidance in FTA's original
proposed policy: ``we recommend using a data collector at each door on
heavily-loaded trips.''
Comment: Three commenters had observations related to the APC
penetration rate, the proportion of APC-equipped vehicles in the fleet.
Two commenters suggested that agencies be required to distribute APC-
equipped vehicles throughout the system in such a way that high-
ridership routes are not overrepresented. One commenter suggested that
FTA provide more precise rules pertaining to the requirement, ``The
trips must be distributed over as much of the agency's fleet of APC-
equipped vehicles as possible.''
Response: While distribution of APC-equipped vehicles is a possible
source of error in the annual service consumed totals reported to the
NTD, it is not relevant to APC certification. Existing guidance on
sampling already stipulates that agencies must avoid sampling bias. FTA
believes that agencies can interpret the requirement to distribute
sampled trips widely without the need for an explicit rule.
Comment: One commenter suggested that the certification process use
raw data rather than processed APC data.
Response: FTA believes, based on industry input, that raw APC data
should not be considered reliable or useful. Agencies will report
processed data to the NTD, so it is reasonable that they should certify
the accuracy of the processed data.
Comment: One commenter asked whether agencies would be allowed to
report unlinked passenger trips collected using one method (e.g.,
registering farebox) and passenger miles using APC.
[[Page 70264]]
Response: FTA concurs that in general this is allowed. However, if
the agency intends to use the average passenger trip length from a
sample to estimate passenger miles in subsequent years, the agency must
calculate the trip length using the unlinked passenger trips collected
by the method that will be used to report unlinked passenger trips to
the NTD.
Comment: One commenter asked whether agencies should use all valid
APC data, or should select a sample of vehicle trips from the available
valid APC data.
Response: FTA encourages agencies to use all valid data. However,
agencies need to account for the stratified nature of the sample in
this case. The set of all valid data may be biased toward certain
routes, vehicles, or trips, and thus cannot be considered a random
sample of the whole service. Instead agencies must determine average
unlinked passenger trips and passenger miles at a granular level (the
vehicle trip level, for example) and factor up each group (e.g.,
vehicle trip) individually. Alternatively, agencies are permitted to
use any NTD-approved sampling plan in conjunction with APCs. Any such
plan would include statistically valid procedures for replacing
selected trips on which data are not collected.
Comment: One commenter expressed concern that an agency may be
penalized by reduced formula funding if they perform their APC
maintenance check mid-year and find that the data no longer meet the
requirements.
Response: FTA reduced the required timeframe for the maintenance
check from one year to any convenient period. FTA expects that it will
typically take less than a month. An agency that performs the check and
finds that the error is over 5% should reexamine its APC data
collection procedures, make any needed adjustments, perform any needed
maintenance on the system, and retest. The shortened timeframe should
allow agencies to retest before the end of the year, thus ensuring that
an agency that encounters problems in its maintenance check can
nonetheless provide an uninterrupted set of data to the NTD. FTA will
clarify this point in its final policy.
Comment: One commenter suggested that FTA provide guidelines to
agencies for accuracy standards and testing that the agencies can write
into their RFPs when they procure APC systems.
Response: While FTA certainly encourages agencies to follow best
practices when procuring APC systems, FTA believes ample guidance is
available through other industry resources.
Comment: Two commenters commented on the proposed sample size. One
commenter recommended a minimum of 40 and a maximum of 70 vehicle
trips. The other commenter recommended that a minimum number of
boardings (e.g., 1,000) be mandated in addition to vehicle trips.
Response: In devising the proposed number of trips (15 to 50) FTA
balanced the need for good data with agency burden. FTA notes that the
proposed requirements are only a minimum; agencies are free to use a
larger sample if they believe it will provide better data.
Comment: One commenter requested that FTA provide a template that
performs the calculations.
Response: FTA designed the error criteria to be simple enough that
an agency should be able to calculate them without the need for a
template.
Comment: Eight commenters had comments about unbalanced error. One
commenter noted that the unbalanced error criterion would be harder for
small agencies to satisfy than large ones, and that unbalanced error
does not detect systemic bias. Three commenters believe the unbalanced
error criterion would be too difficult to meet. Three commenters noted
that unbalanced error is redundant since unlinked passenger trips are
already being tested. Two commenters requested clarification of the
definition of unbalanced error.
Response: FTA concurs with the concerns that commenters have raised
and will withdraw the unbalanced error criterion from the final policy.
D. Overview of Final Updates to the USOA and NTD Reporting Requirements
After considering the comments submitted on the proposed updates to
the USOA and changes to NTD reporting requirements, FTA will delay the
implementation of the original proposed USOA changes to FY 2018.
Additionally, FTA will add line items to account for ``Deferred
Outflows of Resources'' and ``Deferred Inflows of Resources'' on the F-
60 form, as well as rescind the original proposed changes to add
``Pension Funds'' and ``OPEB Adjustment'' USOA object classes. FTA will
also publish a new USOA numbering scheme that is more consistent with a
standard chart of accounts. These changes will be reflected in the
final Uniform System of Accounts.
The revised APC certification process is effective immediately. The
final requirements can be found on the NTD Web site:
www.transit.dot.gov/ntd.
Carolyn Flowers,
Acting Administrator.
[FR Doc. 2016-24414 Filed 10-7-16; 8:45 am]
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