Privacy Act System of Records., 69522-69527 [2016-24068]

Agencies

• FEDERAL COMMUNICATIONS COMMISSION

[Federal Register Volume 81, Number 194 (Thursday, October 6, 2016)]
[Notices]
[Pages 69522-69527]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-24068]


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FEDERAL COMMUNICATIONS COMMISSION


Privacy Act System of Records.

AGENCY: Federal Communications Commission.

ACTION: Notice; one new Privacy Act system of records; three deleted 
systems of records.

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SUMMARY: The Federal Communication Commission (FCC or Commission, or 
the Agency) proposes to add one new, consolidated system of records, 
FCC/OMD-25, Financial Operations Information System (FOIS) to its 
inventory of records systems subject to the Privacy Act of 1974 (5 
U.S.C. 552a) as amended. This action is necessary to meet the 
requirements of the Privacy Act to publish in the Federal Register 
notice of the existence and character of records maintained by the 
agency (5 U.S.C. 552a(e)(4)). FCC/OMD-25 will consolidate the three 
system of records, FCC/OMD-6, Financial Accounting Systems (FAS), FCC/
OMD-9, Commission Registration System (CORES), and FCC/OMD-19, Denial 
of Federal Benefits (Drug Debarment List), and also add new and/or 
updated information that pertains to the mission and activities of the 
FCC's Financial Operations (FO) organization in the Office of Managing 
Director, which are associated with the Commission's financial and 
budgetary operations, programs, activities, and transactions, and the 
related telecommunications functions. Upon approval of FCC/OMD-25, the 
Commission will cancel FCC/OMD-6, FCC/OMD-9, and FCC/OMD-19.

DATES: Written comments are due on or before November 7, 2016. This 
action will become effective on November 15, 2016 unless comments are 
received that require a contrary determination.

ADDRESSES: Send comments to Leslie F. Smith, Privacy Analyst, 
Information Technology (IT), Room 1-C216, Federal Communications 
Commission (FCC), 445 12th Street SW., Washington, DC 20554, (202) 418-
0217, or via the Internet at Leslie.Smith@fcc.gov.

FOR FURTHER INFORMATION CONTACT: Leslie F. Smith, (202) 418-0217, or 
Leslie.Smith@fcc.gov, and to obtain a copy of the Narrative Statement, 
which includes details of this proposed new system of records.

SUPPLEMENTARY INFORMATION: The FCC previously gave notice of the three 
systems of records, FCC/OMD-6, Financial Accounting Systems (FAS), FCC/
OMD-9, Commission Registration System (CORES), and FCC/OMD-19,

[[Page 69523]]

Denial of Federal Benefits (Drug Debarment List), which it intends to 
cancel upon approval of FCC/OMD-25, Financial Operations Information 
System (FOIS), by publication in the Federal Register on April 5, 2006 
(71 FR 17234, 17250, 17253, and 17264 respectively). The Financial 
Operations Information System (FOIS) consolidates the three separate 
systems of records: FCC/OMD-6, Financial Accounting Systems (FAS),\1\ 
FCC/OMD-9, Commission Registration System (CORES),\2\ and FCC/OMD-19, 
Denial of Federal Benefits (Drug Debarment List),\3\ and extends 
coverage to all other related FO financial and budgetary information 
systems, subsystems, databases, records, and paper document files, 
which include but are not limited to Genesis, Fee Filer, Red Light 
Display System, Accounts Payable and Accounts Receivable, Research 
Reconciliation and Reporting, Budget Center, Electronic Form 159/
Remittance Over Secure Internet E-Commerce (ROSIE) system, Pay Fees 
system, Commission Registration System (CORES), Historical Collections 
system, Historical Loans system, International Telecommunications 
Settlements invoicing systems, FO-Administration, system-to-system 
integrations, databases, and related FO documents and forms. This 
consolidation will create a single, organization-wide, and 
consistently-defined system of records that also provides various 
improvements, which include, but are not limited to, increased 
efficiency in the Commission's reporting capabilities and enhanced 
reliability and consistency in the Commission's financial and budgetary 
data and related management and oversight of these telecommunications 
programs, functions, and activities.
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    \1\ FCC/OMD-6, Financial Accounting Systems (FAS), includes the 
Genesis, Fee Filer, Red Light Display System, Accounts Payable and 
Accounts Receivable, Research Reconciliation and Reporting, Budget 
Center, Electronic Form 159/Remittance Over Secure Internet E-
Commerce (ROSIE) system, Pay Fees system, Historical Collections 
system, Historical Loans system, and International 
Telecommunications Settlements invoicing systems and all these data.
    \2\ FCC/OMD-9, Commission Registration System (CORES), includes 
only the Commission Registration System data.
    \3\ FCC/OMD-19, Denial of Federal Benefits (Drug Debarment 
List), includes only the Drug Debarment List data.
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FCC/OMD-25

SYSTEM NAME:
    Financial Operations Information System (FOIS).

SECURITY CLASSIFICATION:
    The FCC's CIO will develop a security classification to this system 
of records based on NIST FIPS-199 standards.

SYSTEM LOCATION:
    Financial Operations (FO), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street SW., 
Washington, DC 20554.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The categories of individuals in FOIS include, but are not limited 
to:
    1. FCC staff, including but not limited to employees (including 
interns), and contractors and vendors, who handle information in the 
FCC's financial and budgetary operations, which include but are not 
limited to the FO organization's programs, processes, activities, and 
related telecommunications functions;
    2. Individuals who register with the FCC to receive a FCC 
Registration Number (FRN) to conduct business with the Commission; and
    3. Individuals who intend to or do conduct business with the FCC as 
a regulatee, licensee, contractor, or vendor and who are listed on the 
Drug Debarment Roster (as a result of drug convictions for the 
distribution or possession of controlled substances) who have been 
denied all Federal benefits as part of their sentence pursuant to 
Section 5301 of the Anti-Drug Abuse Act of 1988, and who have filed 
application(s) for any FCC professional or commercial license(s) and/or 
authorization(s).

CATEGORIES OF RECORDS IN THE SYSTEM:
    The categories of records in the Financial Operations Information 
System (FOIS) include, but are not limited to information pertaining 
to:
    1. FCC employees (including interns)--individual's name, Social 
Security Number (SSN), home address, phone number, bank account data, 
and miscellaneous monies received by the Commission (including, but not 
limited to reimbursement(s) authorized under the Travel Reimbursement 
Program covered by the government-wide system of records GSA/GOVT-3 and 
GSA/GOVT-4,\4\ and related financial requirements);
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    \4\ The PII contained in the FCC's Travel and Reimbursement 
Program is covered by one or the other of the two government-wide 
systems of records maintained by the General Services Administration 
(GSA): GSA/GOV-3, ``Travel Charge Card Program,'' see 78 FR 20108; 
or GSA/GOVT-4, ``Contracted Travel Services Program,'' see 64 FR 
20108.
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    2. Independent contractors--individual's name and Social Security 
Number (SSN) (required when the fee exceeds the minimum $600.00 
threshold authorized by IRS Form 1099);
    3. Individuals who register to do business with the FCC and receive 
a FCC Registration Number (FRN)--individual's name, address(es), Social 
Security Number (SSN), Individual Taxpayer Identification Number 
(ITIN), home telephone number(s), personal fax number(s), personal 
email address(es), records of services rendered, loan payment 
information, forfeitures assessed and collected, billing and collection 
of bad checks, bank deposit information, transaction type information, 
United States Treasury deposit data (notification of completion of FCC 
financial transactions with the US Treasury), and information 
substantiating fees collected, refunds issues, and interest, penalties, 
and administrative charges assessed to individuals.
    4. Individuals on the DOJ's Drug Debarment List--individual's name, 
DOJ identification number (ID) (for the person denied Federal 
benefits), Individual Taxpayer Identification Number (ITIN), starting 
and ending date of the denial of Federal benefits, address, zip code, 
and (if required by the FCC application) birthdate, and confirmation 
report for DOJ matching; (Upon such a match, the FCC will initiate 
correspondence with the applicant, which will also be associated with 
the application. The confirmation report and any correspondence with 
the applicant will be among the records found in this system.); and
    5. FCC Forms which include, but are not limited to, Forms 44 and 
45; 159 series; 160 and 161; 1064, and other related financial and/or 
budgetary forms, assessments, and related documents.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. Chapter 57; 31 U.S.C. 525, 3302(e); 44 U.S.C. 3101, 3102, 
3309; Debt Collection Act as amended by the Debt Collection Improvement 
Act of 1996; Section 639 of the Consolidated Appropriations Act of 2005 
(P.L. 108-447); Federal Financial Management Improvement Act of 1996; 
Chief Financial Officers Act of 1990; Federal Managers Financial 
Integrity Act of 1982; Executive Order 9397; Budget and Accounting Act 
of 1921; Budget and Accounting Procedures Act of 1950; and Federal 
Communications Authorization Act of 1989; Section 5301 of the Anti-Drug 
Abuse Act of 1988 (Pub. L. 100-690), as amended by Section 1002(d) of 
the Crime Control Act of 1990 (Pub. L.

[[Page 69524]]

100-647); and 47 U.S.C. 154(i) and 154(j).

PURPOSE(S):
    The Financial Operations Information System (FOIS) SORN will cover 
the PII that is collected, used, and stored in the electronic records 
and paper document files contained in the FO organization's information 
systems, subsystems, databases, and paper document files,\5\ which are 
associated with the Commission's financial and budgetary operations, 
programs, functions, and transactions, and related telecommunications 
activities. These various systems include, but are not limited to 
Genesis, Fee Filer, Red Light Display System, Accounts Payable and 
Accounts Receivable, Research Reconciliation and Reporting, Budget 
Center, Electronic Form 159/Remittance Over Secure Internet E-Commerce 
(ROSIE) system, Pay Fees system, Commission Registration System 
(CORES), Historical Collections system, Historical Loans system, 
International Telecommunications Settlements invoicing systems, FO-
Administration, system-to-system integrations, databases, and related 
FO documents and forms. Authorized FCC personnel (including authorized 
contract employees and sole proprietors) use these records on a need-
to-know basis to conduct the Commission financial and budgetary 
operations, programs, transactions, and statements, and related 
telecommunications activities, which include but are not limited to:
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    \5\ The FCC's Financial Operations maintains the FCC's 
Registration Number (FRN) system, the Commission-wide method for 
identifying and interacting with those individuals who have 
registered to do business with the FCC under 31 U.S.C. 7701(c)(2) 
and who incur application and/or regulatory fee obligations. (The 
FRN collaterally allows that monies paid are properly matched with 
debts and obligations.)
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    1. Processing and tracking payments made and monies owed from or to 
individuals (including FCC employees and authorized contract employees 
and authorized sole proprietor contractors), FCC regulatees and 
licensees, and the FCC, and to ensure that payments by the FCC are 
based on a lawful official commitment and obligation of government 
funds, including but not limited to payments to cover administrative 
charges, penalties, forfeitures assessed, fees collected, services 
rendered, and direct loans;
    2. Establishing records of ``receivables'' and tracking repayment 
status for any amount(s) claimed in the event of a debt owed to the 
FCC, which include but are not limited to repayment of overpayments and 
excess disbursements (including reimbursements and/or refunds for 
incorrect payments or overpayments), and other debts, advance payments, 
including but not limited to application processing fees, travel 
advances (including reimbursements authorized under the Travel 
Reimbursement Program covered by GSA/GOVT-3 and GSA/GOVT-4),\6\ 
advanced sick leave, and advanced annual leave, and withholding 
services from individuals who owe delinquent debt to the FCC or an FCC 
component, including billing and collection of bad checks;
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    \6\ Travel Reimbursement Program, Op. cit.
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    3. Developing reports of taxable income using the records of 
payments and uncollectible debts that are provided to the Internal 
Revenue Service (IRS) and applicable state and local taxing officials;
    4. Tracking overdue and delinquent federal debts for debt 
collection purposes;
    5. Initiating and completing computer matching to verify benefit 
and payment eligibility under relevant related Federal Government 
systems such as, but not limited to Treasury's ``Do Not Pay'' portal 
verification system, the GSA Excluded Parties and Debarment List, and 
the Department of Justice Drug Debarment Roster in connection with 
implementation of Section 5301 of the Anti-Drug Abuse Act of 1998;
    6. Populating FCC forms, which include but are not limited to Forms 
44 and 45, 159 series, 160 and 161, and 1064, and other financial and 
budgetary forms and related documents and records, which are used to 
carry out these various financial, accounting, and budgetary 
activities, functions, and purposes, and related telecommunications 
activities;
    7. Providing the viewing function for images of auction loans that 
the FCC has made to customers, to provide them access to their loan 
payment history (retained for historical purposes); and
    8. Storing the information that the Department of Justice (DOJ) 
exchanges with the FCC in connection with the implementation of Section 
5301 of the Anti-Drug Abuse Act of 1988.\7\
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    \7\ This permits the FCC to perform the General Services 
Administration (GSA) Debarment List check as provided for in the 
Office of National Drug Control Policy plan for implementation of 
Section 5301 through use of information generated by DOJ. The FCC 
will only use the automated records obtained from DOJ to make an 
initial determination of whether an individual applicant is subject 
to a denial of all Federal benefits or FCC benefits imposed under 
Section 5301 of the Anti-Drug Abuse Act of 1988.
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ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed to authorized 
entities, as is determined to be relevant and necessary, outside the 
FCC as a routine use pursuant to 5 U.S.C. 552a(b)(3). In each of these 
cases, however, the FCC will determine whether disclosure of the 
records is compatible with the purpose(s) for which the records were 
collected:
    1. Public Access--After registering at the CORES Web site at: 
https://www.fcc.gov to obtain their FCC Registration Number (FRN) and a 
password, individuals can use the Commission's automated reporting 
tools of Electronic Form 159/ROSIE, Fee Filer, Pay Fees, and the Red 
Light Display System to conduct business with the FCC, including to 
access information, which includes but is not limited to Regulatory 
Fees, fines, forfeitures, penalties, Debt Collection Improvement Act 
and other administrative changes, and related payments and assessments, 
and to determine the amount(s) owed.
    2. Drug Debarment List--Any report resulting from any matching 
program activities between a FCC applicant and an individual on the 
Department of Justice (DOJ) Drug Disbarment List (not including the DOJ 
ID Number) and any correspondence with the applicant regarding this 
match will be associated with the applicant's application, and thus, be 
made routinely available (with redactions for date of birth and Social 
Security Number) for public inspection as part of the FCC application 
file.
    3. ``Pay.gov'' System--To disclose the name and address of 
individuals to the Department of the Treasury to facilitate the 
collection of any fees owed to the FCC when an individual chooses to 
pay online using the Treasury's Pay.gov system.
    4. Audits and Oversight--To disclose information to auditors, 
officials of the Office of Inspector General, for the purpose of 
conducting financial or compliance audits.
    5. Compliance with Welfare Reform Requirements--Names, Social 
Security Numbers, home addresses, dates of birth, dates of hire, 
quarterly earnings, employer identifying information, and state of hire 
of employees may be disclosed to the Office of Child Support 
Enforcement, Administration for Children and Families, Department of 
Health and Human Services for the

[[Page 69525]]

purposes of locating individuals to establish paternity, establishing 
and modifying orders of child support, identifying sources of income, 
and for other child support enforcement actions as required by the 
Personal Responsibility and Work Opportunity Reconciliation Act.
    6. Financial Obligations under the Debt Collection Acts--To other 
Federal agencies for the purpose of collecting and reporting on 
delinquent debts as authorized by the Debt Collection Improvement Act 
of 1996. A record from this system may be disclosed to any Federal, 
state, or local agency to conduct an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, to 
identify and locate individuals who are delinquent in their repayment 
of certain debts owed to the U.S. Government. A record from this system 
may be used to prepare information on items included, but not limited 
to income assessments required for taxation or other purposes to be 
disclosed to Federal (i.e., IRS), state, and local governments.
    7. ``Do Not Pay'' System--To the Treasury Department, Bureau of 
Public Debt and its authorized contractors and representatives for 
compliance with collection laws and to prevent improper payment and for 
purposes of verifying payment eligibility using Treasury's ``Do Not 
Pay'' (DNP) system and effecting payments. Records may also be 
disclosed to Treasury pursuant to a DNP computer matching agreement 
between the FCC and Treasury for purposes authorized by 31 U.S.C. 3321, 
if the matching program requires data from this system of records. 
Additionally, records will be routinely disclosed to the Treasury and 
to other Federal agencies for the purpose of collecting and reporting 
on delinquent debts as authorized by the Debt Collection Improvement 
Act of 1996, as amended. Records may be disclosed to any Federal, 
state, or local agency to conduct an authorized computer matching 
program in compliance with the Privacy Act of 1974, as amended, to 
identify and locate individuals who are delinquent in their repayment 
of certain debts owed to the U.S. Government. Finally, records may be 
disclosed to the Treasury Department and its authorized representatives 
and the Department of Justice for purposes of reporting the results of 
debt collection or debt compromise to prepare necessary federal, state, 
or local income and tax reporting records and reports, e.g., IRS Form 
1099.
    8. Financial Obligations as required by the National Finance Center 
(USDA), et al.--To the National Finance Center (the FCC's authorized 
payroll office), the Department of the Treasury Debt Management 
Services, and/or a current employer for financial obligations that 
include, but are not limited to those that effect a salary, IRS tax 
refund, tax or other debt liabilities of State, Municipality or other 
government agencies and entities, or administrative offsets necessary 
to satisfy an indebtedness; and to Federal agencies to identify and 
locate former employees for the purposes of collecting such 
indebtedness, including through administrative, salary, or tax refund 
offsets. Identifying and locating former employees, and the subsequent 
referral to such agencies for offset purposes, may be accomplished 
through authorized computer matching programs. Disclosures will be made 
only when all procedural steps established by the Debt Collection Act 
of 1982 and the Debt Collection Improvement Act of 1996 or the Computer 
Matching and Privacy Protection Act of 1988, as appropriate, have been 
taken.
    9. Adjudication and Litigation--To the Department of Justice (DOJ), 
in a proceeding before a court, or other administrative or adjudicative 
body before which the FCC is authorized to appear, when: (a) The FCC or 
any component thereof; (b) any employee of the FCC in his or her 
official capacity; (c) any employee of the FCC in his or her individual 
capacity where DOJ or the FCC has agreed to represent the employee; or 
(d) the United States is a party to litigation or has an interest in 
such litigation, and the use of such records by DOJ or the FCC is 
deemed by the FCC to be relevant and necessary to the litigation.
    11. Law Enforcement and Investigation--To disclose pertinent 
information to the appropriate Federal, State, or local agencies, 
authorities, and officials responsible for investigating, prosecuting, 
enforcing, or implementing a statute, rule, regulation, or order, where 
the FCC becomes aware of an indication of a violation or potential 
violation of civil or criminal statute, law, regulation, or order.
    12. Congressional Inquiries--To provide information to a 
congressional office from the record of an individual in response to an 
inquiry from that congressional office made at the request of that 
individual.
    13. Government-wide Program Management and Oversight--To the 
National Archives and Records Administration (NARA) for use in its 
records management inspections; to the Government Accountability Office 
(GAO) for oversight purposes; to the Department of Justice (DOJ) to 
obtain that department's advice regarding disclosure obligations under 
the Freedom of Information Act (FOIA); or to the Office of Management 
and Budget (OMB) to obtain that office's advice regarding obligations 
under the Privacy Act.
    14. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by the Agency--To a Federal, State, local, foreign, 
tribal, or other public agency or authority maintaining civil, 
criminal, or other relevant enforcement records, or other pertinent 
records, or to another public authority or professional organization, 
if necessary to obtain information relevant to an investigation 
concerning the hiring or retention of an employee or other personnel 
action, the issuance or retention of a security clearance, the 
classifying of jobs, the letting of a contract, or the issuance or 
retention of a license, grant, or other benefit by the requesting 
agency, to the extent that the information is relevant and necessary to 
the requesting agency's decisions on the matter.
    15. Employment, Clearances, Licensing, Contract, Grant, or other 
Benefits Decisions by Other than the Agency--To a Federal, State, 
local, foreign, tribal, or other public agency or authority of the fact 
that this system of records contains information relevant to the hiring 
or retention of an employee, the issuance or retention of a security 
clearance, the conducting of a suitability or security investigation of 
an individual, the classifying of jobs, the letting of a contract, or 
the issuance or retention of a license, grant, or other benefit by the 
requesting agency, to the extent that the information is relevant and 
necessary to the agency's decision on the matter. The other agency or 
licensing organization may then make a request supported by the written 
consent of the individual for the entire records if it so chooses. No 
disclosure will be made unless the information has been determined to 
be sufficiently reliable to support a referral to another office within 
the agency or to another Federal agency for criminal, civil, 
administrative, personnel, or regulatory action.
    16. Labor Relations--To officials of labor organizations recognized 
under 5 U.S.C. Chapter 71 upon receipt of a formal request and in 
accord with the conditions of 5 U.S.C. 7114 when relevant and necessary 
to their duties of exclusive representation concerning personnel 
policies, practices, and matters affecting working condition.
    17. Federal Labor Relations Authority--To disclose information to 
the Federal Labor Relations Authority

[[Page 69526]]

when requested in connection with investigations of allegations of 
unfair labor practices or matters before the Federal Service Impasses 
Panel (FSIP).
    18. Merit Systems Protection Board--To disclose information to 
officials of the Merit Systems Protection Board or the Office of the 
Special Counsel, when requested in connection with appeals, special 
studies of the civil service and other merit systems, review of the FCC 
rules and regulations, investigations of alleged or possible prohibited 
personnel practices, and such other functions, e.g., as promulgated in 
5 U.S.C. 1205 and 1206, or as may be authorized by law.
    19. Equal Employment Opportunity Commission (EEOC)--To disclose 
information to the EEOC when requested in connection with 
investigations into alleged or possible discrimination practices in the 
Federal sector, compliance by Federal agencies with the Uniform 
Guidelines on Employee Selection Procedures or other functions vested 
in the Commission and to otherwise ensure compliance with the 
provisions of 5 U.S.C. 7201.
    20. Non-Federal Personnel--To disclose information to contractors 
performing or working on a contract for the Federal Government.
    21. Statistical/Analytical Studies--To provide to Congress and the 
Office of Management and Budget with summary descriptive statistics and 
analytical studies in support of the financial and budgetary functions 
for which the records are collected and maintained, or for related FCC 
studies and reports. While published studies do not contain individual 
identifiers, in some instances the selection of elements of data 
included in the study may be structured in such a way as to make the 
data individually identifiable by inference.
    22. Breach Notifications--To appropriate agencies, entities, and 
individuals, when: (1) The FCC suspects or has confirmed that the 
security or confidentiality of information in the system of records has 
been compromised; (2) the Commission has determined that as a result of 
the suspected or confirmed compromise there is a risk of harm to 
economic or property interests, identity theft or fraud, or harm to the 
security or integrity of this system or other systems or programs 
(whether maintained by the Commission or another agency or entity) that 
rely upon the compromised information; and (3) the disclosure made to 
such agencies, entities, and individuals is reasonably necessary to 
assist in connection with the Commission's efforts to respond to the 
suspected or confirmed compromise and to prevent, minimize, or remedy 
such harm.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Under 5 U.S.C. 552a(b)(12) of the Privacy Act, the Department of 
Treasury may disclose to a consumer reporting agency information 
regarding a claim by the Commission which is determined to be valid and 
overdue as follows: name, address, SSN or ITIN, and other information 
necessary to establish the identity of the individual or organization 
responsible for the claim:
    1. The amount, status, and history of the claim; and
    2. The program under which the claim arose.
    The Commission may disclose the information specified in this 
paragraph under 5 U.S.C. 552a(b)(12) and the procedures contained in 
subsection 31 U.S.C. 3711(e). A consumer reporting agency to which 
these disclosures may be made is defined at 31 U.S.C. 3701(a)(3).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Information in this system is maintained as follows:
    1. Electronic data, records, and files are housed in the FCC's 
computer network databases and/or at a FCC authorized contractor;
    2. The DOJ maintains the Drug Debarment data at its facilities and 
transfers the Drug Debarment data files to the FCC under the terms of 
the matching agreement. These files are immediately discarded by the 
FCC after being loaded into the secure database on the FCC's computer 
network; and
    3. Paper documents, including printouts and other related 
materials, records, and files are stored in the FO office suite and at 
a FCC authorized contractors.

RETRIEVABILITY:
    1. Retrieval of records in the FCC's financial and budgetary 
(electronic) information systems, subsystems, and databases includes, 
but is not limited to the individual's name and/or type of transaction, 
call sign, processing number, SSN, ITIN, FRN, vendor code, fee control 
number, payment ID number, and/or sequential number.
    2. Paper documents, records, and files can be similarly retrieved 
(manually) by these data markers.
    3. Retrieval of records in the Drug Debarment database is as 
follows:
    (a) An initial search is done using the name and ITIN or name and 
zip code between the Drug Debarment database and the CORES registration 
databases (i.e., from the database with the name of an application on 
file with the FCC, which the FCC will then review).
    (b) A subsequent search is done if an individual with a preliminary 
match file an FCC application or requests services from the FCC. The 
FCC may obtain additional data elements from DOJ, such as address, zip 
code, and, if required by the FCC application, date of birth, in order 
to determine if there is an actual match.
    (c) An additional file search, as required, may also include the 
FCC confirmation report, identifying information obtained from the DOJ 
debarment entry and any correspondence with the applicant attached to 
the individual's application.

SAFEGUARDS:
    1. The FCC's IT privacy safeguards include a comprehensive and 
dynamic set of safety and security protocols that are designed to meet 
all Federal IT privacy standards, including those required by the 
National Institute of Standard and Technology (NIST) and the Federal 
Information Security Act of 2002 (FISMA). The protocols cover all 
electronic records, files, and data, including those that are housed in 
the FCC's computer network databases; and those information system 
databases that are housed at the FCC's authorized contractor(s). The 
DOJ's Drug Debarment Databases, which are co-located with and secured 
under these same safety and security standards as individual 
registration records, also comply with NIST and FISMA requirements. The 
drug debarment data files are immediately discarded by the FCC after 
being loaded into the secure database. In addition, the FCC discards 
extraneous information, unless it is required by the FCC to determine a 
data match, or for other requirements.
    2. There are a limited number of paper documents, files, and 
records, which are stored in file cabinets in the FO office. All access 
points for the FO office suite are monitored. These cabinets are locked 
when not in use and/or at the end of the business day.
    3. Furthermore, as part of the FCC's privacy safeguards, only 
authorized FCC supervisors, employees, and contractors (including sole 
proprietor contractors) may have access to the electronic data and the 
paper document files.

RETENTION AND DISPOSAL:
    1. The financial records are retained at the FCC for six to seven 
years following the end of the current fiscal year:

[[Page 69527]]

    (a) Financial records are stored at the FCC's facility for two 
years; then
    (b) Financial records are transferred for to an authorized FCC 
contractor for off-site storage for the duration of the required 
records retention schedule period, i.e., four years and three months.
    2. The records are then transferred to the National Archives and 
Records Administration's (NARA) Federal Records Center and destroyed by 
shredding when 6 years and 3 months old. Electronic records are 
destroyed physically (electronic storage media) or by electronic 
erasure. Paper records are destroyed by shredding.
    3. (a) The match reports from the Drug Debarment database list are 
retained by the FCC for only as long as it is necessary to obtain the 
debarment entry information and corresponding application for manual 
confirmation of the match. Thereafter, the paper match reports are 
shredded. The electronic data are destroyed by electronic erasure.
    (b) However, periodically, a match report will be randomly retained 
for a period of an additional 90 to 120 days to provide a quality check 
of the verification process. Where the verification process establishes 
that a match does not indicate that the applicant has been denied 
Federal benefits under section 5301, the debarment entry information 
used in that determination is retained by the FCC for 30 days after the 
application has cleared the debarment check.
    (c) The debarment entry information relating to match reports that 
is retained for quality control purposes is retained until that quality 
check is completed. Where a match is confirmed by the manual 
verification process, the debarment entry information is retained for a 
period of at least 90 days after the date of the letter referred to 
above. If the application contests the determination that a section 
5301 denial of Federal benefits bars a grant of the application, the 
debarment entry information is retained until such time as the FCC's 
action on the application is no longer subject to review in any court.

SYSTEM MANAGER(S) AND ADDRESS:
    Financial Operations (FO), Office of Managing Director (OMD), 
Federal Communications Commission (FCC), 445 12th Street SW., Room 1-
A663, Washington, DC 20554.

NOTIFICATION PROCEDURE:
    Privacy Manager, Information Technology (IT), Federal 
Communications Commission (FCC), 445 12th Street SW., Washington, DC 
20554, or Leslie.Smith@fcc.gov.
    Individuals must furnish reasonable identification by showing any 
two of the following: Social security card; driver's license; employee 
identification card; Medicare card; birth certificate; bank credit 
card; or other positive means of identification, or by signing an 
identity statement stipulating that knowingly or willfully seeking or 
obtaining access to records about another person under false pretenses 
is punishable by a fine of up to $5,000.
    Individuals requesting access must also comply with the FCC's 
Privacy Act regulations regarding verification of identity and access 
to records (5 CFR part 0, subpart E).

RECORD ACCESS PROCEDURES:
    Individuals wishing to request an amendment of records about them 
should follow the Notification Procedure above.

CONTESTING RECORD PROCEDURE:
    Individuals wishing to contest information pertaining to him or her 
in the system of records should follow the Notification Procedure 
above.

RECORD SOURCE CATEGORIES:
    The sources for the information include, but are not limited to, 
FCC employees (including interns), contract employees, and individuals 
who register to do business with the FCC, and the information obtained 
from the Federal Drug Debarment List database(s). This information is 
used to administer, manage, oversee, and perform the FCC's financial 
and budgetary operations, programs, services, and transactions, and 
related telecommunications activities as required by Federal statutes 
and regulations.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

Federal Communications Commission.
Marlene H. Dortch,
Secretary.
[FR Doc. 2016-24068 Filed 10-5-16; 8:45 am]
BILLING CODE 6712-01-P