Implementation of the Privacy Act of 1974, as Amended; Amended System of Records Notice, Active Partners Performance System, 50000-50002 [2016-18026]
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Federal Register / Vol. 81, No. 146 / Friday, July 29, 2016 / Notices
Dated: July 26, 2016.
J.G. Lantz,
Director of Commercial Regulations and
Standards, United States Coast Guard.
FOR FURTHER INFORMATION CONTACT:
[FR Doc. 2016–18035 Filed 7–28–16; 8:45 am]
BILLING CODE 9110–04–P
DEPARTMENT OF HOMELAND
SECURITY
U.S. Citizenship and Immigration
Services
[OMB Control Number 1615–0016]
Agency Information Collection
Activities: Application for Relief Under
Former Section 212(c) of the
Immigration and Nationality Act, Form
I–191; Revision of a Currently
Approved Collection
Comments
U.S. Citizenship and
Immigration Services, Department of
Homeland Security.
ACTION: 30-Day notice.
AGENCY:
The Department of Homeland
Security (DHS), U.S. Citizenship and
Immigration Services (USCIS) will be
submitting the following information
collection request to the Office of
Management and Budget (OMB) for
review and clearance in accordance
with the Paperwork Reduction Act of
1995. The information collection notice
was previously published in the Federal
Register on May 9, 2016, at 81 FR
28097, allowing for a 60-day public
comment period. USCIS received
comments from 1 commenter in
connection with the 60-day notice.
DATES: The purpose of this notice is to
allow an additional 30 days for public
comments. Comments are encouraged
and will be accepted until August 29,
2016. This process is conducted in
accordance with 5 CFR 1320.10.
ADDRESSES: Written comments and/or
suggestions regarding the item(s)
contained in this notice, especially
regarding the estimated public burden
and associated response time, must be
directed to the OMB USCIS Desk Officer
via email at oira_submission@
omb.eop.gov. Comments may also be
submitted via fax at (202) 395–5806
(This is not a toll-free number). All
submissions received must include the
agency name and the OMB Control
Number 1615–0016.
You may wish to consider limiting the
amount of personal information that you
provide in any voluntary submission
you make. For additional information
please read the Privacy Act notice that
is available via the link in the footer of
https://www.regulations.gov.
asabaliauskas on DSK3SPTVN1PROD with NOTICES
SUMMARY:
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USCIS, Office of Policy and Strategy,
Regulatory Coordination Division,
Samantha Deshommes, Chief, 20
Massachusetts Avenue NW.,
Washington, DC 20529–2140,
Telephone number (202) 272–8377
(This is not a toll-free number.
Comments are not accepted via
telephone message). Please note contact
information provided here is solely for
questions regarding this notice. It is not
for individual case status inquiries.
Applicants seeking information about
the status of their individual cases can
check Case Status Online, available at
the USCIS Web site at https://
www.uscis.gov, or call the USCIS
National Customer Service Center at
(800) 375–5283; TTY (800) 767–1833.
SUPPLEMENTARY INFORMATION:
You may access the information
collection instrument with instructions,
or additional information by visiting the
Federal eRulemaking Portal site at:
https://www.regulations.gov and enter
USCIS–2006–0070 in the search box.
Written comments and suggestions from
the public and affected agencies should
address one or more of the following
four points:
(1) Evaluate whether the proposed
collection of information is necessary
for the proper performance of the
functions of the agency, including
whether the information will have
practical utility;
(2) Evaluate the accuracy of the
agency’s estimate of the burden of the
proposed collection of information,
including the validity of the
methodology and assumptions used;
(3) Enhance the quality, utility, and
clarity of the information to be
collected; and
(4) Minimize the burden of the
collection of information on those who
are to respond, including through the
use of appropriate automated,
electronic, mechanical, or other
technological collection techniques or
other forms of information technology,
e.g., permitting electronic submission of
responses.
Overview of This Information
Collection
(1) Type of Information Collection
Request: Revision of a Currently
Approved Collection
(2) Title of the Form/Collection:
Application for Relief under Former
Section 212(c) of the Immigration and
Nationality Act.
(3) Agency form number, if any, and
the applicable component of the DHS
PO 00000
Frm 00079
Fmt 4703
Sfmt 4703
sponsoring the collection: Form I–191;
USCIS.
(4) Affected public who will be asked
or required to respond, as well as a brief
abstract: Primary: Individuals or
households. Form I–191 is necessary for
USCIS to determine whether the
applicant is eligible for discretionary
relief under former section 212(c) of the
Immigration and Nationality Act.
(5) An estimate of the total number of
respondents and the amount of time
estimated for an average respondent to
respond: The estimated total number of
respondents for the information
collection I–191 is 600 and the
estimated hour burden per response is
1.5 hours.
(6) An estimate of the total public
burden (in hours) associated with the
collection: The total estimated annual
hour burden associated with this
collection is 900 hours.
(7) An estimate of the total public
burden (in cost) associated with the
collection: $75,750.
Dated: July 21, 2016.
Samantha Deshommes,
Chief, Regulatory Coordination Division,
Office of Policy and Strategy, U.S. Citizenship
and Immigration Services, Department of
Homeland Security.
[FR Doc. 2016–17968 Filed 7–28–16; 8:45 am]
BILLING CODE 9111–97–P
DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
[Docket No. FR–5921–N–10]
Implementation of the Privacy Act of
1974, as Amended; Amended System
of Records Notice, Active Partners
Performance System
Office of Housing, HUD.
Amended System of Records
AGENCY:
ACTION:
notice.
In accordance with the
requirements of the Privacy Act of 1974,
as amended, the Department’s Office of
Housing, Asset Management and
Portfolio Oversight Division propose to
amend and reissue a current system of
records notice (SORN): Active Partners
Performance System (APPS). This SORN
was previously titled Previous
Participation Review System and Active
Partners Performance System Previous
Participation Files, HUD/H07. The
notice amendment includes
administrative updates to the categories
of individuals covered, categories of
records, authority for maintenance,
routine uses, storage, safeguards,
retention and disposal, system manager
and address, notification procedures,
SUMMARY:
E:\FR\FM\29JYN1.SGM
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asabaliauskas on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 81, No. 146 / Friday, July 29, 2016 / Notices
records access, contesting records
procedures, and records source
categories. These sections are amended
to reflect the present status of the
information contained in the system.
The existing scope, objectives, and
business processes in place for the
program remain unchanged. The routine
use instances recorded by this SORN
were previously translated in the
Federal Register on December 31, 2015
at 80 FR 81837–81840. This amendment
deletes and supersedes the HUD/H07
publication. The updated notice will be
included in the Department’s inventory
of SORNs.
DATES:
Effective Date: This notice action shall
be effective immediately, which will
become effective August 29, 2016.
Comments Due Date: August 29, 2016.
ADDRESSES: Interested persons are
invited to submit comments regarding
this notice to the Rules Docket Clerk,
Office of General Counsel, Department
of Housing and Urban Development,
451 Seventh Street SW., Room 10276,
Washington, DC 20410–0500.
Communications should refer to the
above docket number and title. Faxed
comments are not accepted. A copy of
each communication submitted will be
available for public inspection and
copying between 8 a.m. and 5 p.m.
weekdays at the above address.
FOR FURTHER INFORMATION CONTACT:
Frieda B. Edwards, Acting Chief Privacy
Officer, 451 Seventh Street SW., Room
10139, Washington, DC 20410,
telephone number 202–402–6828 (this
is not a toll-free number). Individuals
who are hearing- and speech-impaired
may access this number via TTY by
calling the Federal Relay Service at 800–
877–8339 (this is a toll-free number).
SUPPLEMENTARY INFORMATION: This
notice updates and refines previously
published information pertaining to
APPS in a clear and easy to read format.
The notice identifies activities and
records pertaining to: (1) Submission
and review of a multifamily housing
principals previous participation and/or
certification in a multifamily housing
project; and (2) consideration, approval,
and disapproval of a principals
participation in a multifamily housing
project; (3) a principals previous
participation with HUD or other
housing agencies; (4) summary of
financial, management, or operational
difficulties the principals may have had
with prior HUD projects; and (5) flag
indication of whether the principals are
or have been the subject of a
government investigation. The amended
notice conveys administrative updates
to the notice’s title, categories of
VerDate Sep<11>2014
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Jkt 238001
individuals covered, categories of
records, routine uses, storage,
safeguards, retention and disposal,
system manager and address,
notification procedures, records access
and contesting procedures, and records
source captions. The Privacy Act places
on Federal agencies principal
responsibility for compliance with its
provisions, by requiring Federal
agencies to safeguard an individual’s
records against an invasion of personal
privacy; protect the records contained in
an agency system of records from
unauthorized disclosure; ensure that the
records collected are relevant,
necessary, current, and collected only
for their intended use; and adequately
safeguard the records to prevent misuse
of such information. This notice
demonstrates the Department’s focus on
industry best practices and laws that
protect interest such as personal privacy
and law enforcement records from
inappropriate release. This notice states
the name and location of the record
system, the authority for and manner of
its operations, the categories of
individuals that it covers, the type of
records that it contains, the sources of
the information for the records, the
routine uses made of the records, and
the types of exemptions in place for the
records. The notice also includes the
business address of the HUD officials
who will inform interested persons of
how they may gain access to and/or
request amendments to records
pertaining to themselves.
The amended notice does not meet
threshold requirements set forth by
paragraph 4c of Appendix l to OMB
Circular No. A–130, ‘‘Federal Agencies
Responsibilities for Maintaining
Records About Individuals,’’ November
28, 2000. Therefore, a report was not
submitted to the Office of Management
and Budget (OMB), the Senate
Committee on Homeland Security and
Governmental Affairs, and the House
Committee on Oversight and
Government Reform.
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42
U.S.C. 3535(d).
Dated: July 22, 2016.
Patricia A. Hoban-Moore,
Senior Agency Official for Privacy.
SYSTEM OF RECORDS NO.:
HSNG.MFH/HTG.01
SYSTEM NAME:
Active Partners Performance System
(APPS)–F24P
SYSTEM LOCATION:
Department of Housing and Urban
Development, 451 Seventh Street SW.,
PO 00000
Frm 00080
Fmt 4703
Sfmt 4703
50001
Washington DC 20410; HUD Field and
Regional offices 1 where in some cases
APPS records may be maintained or
accessed. The physical system is
maintained for HUD under contract at
the HUD Information Technology
Systems Production Data Center at 2020
Union Carbine Drive, South Charleston,
WV 25305, and at the location of the
service providers under contract with
HUD.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Principals who are approved to
participate in HUD’s multifamily
projects such as owners, general
contractors, management agents,
consultants, facility operators and
developers.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Contact Information: Name, work/
personal address, work/personal
telephone number, work/personal email
address.
(2) Previous Participation
Information: Social Security number
(SSN), tax identification number (TIN),
and entity type and their legal structure.
(3) Project Level Information: Lists of
prior HUD projects; summary of
financial, management, or operational
difficulties with prior HUD projects (if
any); indication of whether principals
are or have been the subject of a
government investigation; other
information relevant to the standards for
previous participation approval;
minutes of deliberative meetings; flags
and the reason for the flag on an
external individual or company
participant.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(d), Department of Housing
and Urban Development Act, 79 Stat.
670, (42 U.S.C. 3535(d)). HUD is
authorized to collect the Social Security
Number (SSN) by Section 165(a) of the
Housing and Community Development
Act of 1987, Public Law 100–242 (42
U.S.C. 3543).
PURPOSE(S):
APPS was developed to automate the
submission and review of the Housing
and Urban Development (HUD)
previous participation certification
process (Form HUD–2530), which
initiates the review and approval
process for industry entities who would
participate in a HUD project. The data
collected through the HUD–2530
process is used by HUD employees to
assess applicant’s suitability to
participate in HUD projects in light of
1 https://portal.hud.gov/hudportal/HUD?src=/
localoffices.
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50002
Federal Register / Vol. 81, No. 146 / Friday, July 29, 2016 / Notices
their track record in carrying out
financial, legal and contractual
obligations in previous projects, in a
satisfactory and timely manner. An
approved HUD–2530 is a prerequisite
for industry partners to participate in
HUD projects. APPS contains data
concerning principal participants in
multifamily housing projects, including
their previous participation with HUD
or other housing agencies. APPS also
tracks non-compliance of multifamily
project participants’ by flagging the
participants for non-compliance with
regulatory and contractual agreements.
Flags are used to evaluate the risk of the
participants prior to approval for future
participation.
asabaliauskas on DSK3SPTVN1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES.
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed outside HUD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows.
(1) To State and local governments
participating in HUD housing programs
as co-insurers or finance agencies—to
assist in project application reviews.
(2) To appropriate agencies, entities,
and persons to the extent such
disclosures are compatible with the
purpose for which the records in this
system were collected, as set forth by
Appendix I, HUD’s Routine Use
Inventory Notice,2 published in the
Federal Register.
(3) To appropriate agencies, entities,
and persons when:
(a) HUD suspects or has confirmed
that the security or confidentiality of
information in a system of records has
been compromised;
(b) HUD has determined, that as a
result of the suspected or confirmed
compromise, there is a risk of harm to
economic or property interests, identity
theft or fraud, or harm to the security or
integrity of systems or programs
(whether maintained by HUD or another
agency or entity) that rely upon the
compromised information; and
(c) The disclosure made to such
agencies, entities, and persons is
reasonably necessary to assist in
connection with HUD’s efforts to
respond to the suspected or confirmed
compromise and prevent, minimize, or
remedy such harm for purposes of
facilitating responses and remediation
efforts in the event of a data breach.
2 https://portal.hud.gov/hudportal/documents/
huddoc?id=routine_use_inventory.pdf.
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Jkt 238001
(4) To the National Archives and
Records Administration (NARA) or to
the General Services Administration for
records management inspections
conducted under 44 U.S.C. 2904 and
2906.
(5) To a congressional office from the
record of an individual, in response to
an verified inquiry from that
congressional office, made at the request
of that individual.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored
electronically on Internet/Intranet
application servers. Paper records are
scanned and converted into a uniform
electronic format. The hard copies, after
scanning, are stored at the NARA
records management center.
RETRIEVABILITY:
Electronic records are retrieved by
name, submission ID and TIN.
RETENTION AND DISPOSAL:
Data records and information
submitted on the HUD Form 2530,
Previous Participation Certification, are
destroyed 3 years after the Secretary
ceases to have any liability and/or
interest in the project. The hard copies,
after scanning, are stored in the NARA
records management center. Electronic
records will be destroyed pursuant to
NIST Special Publication 800–88,
‘‘Guidelines for Media Sanitization.’’
Reference: HUD Records Disposition
Schedule, Schedule 18, item 5: Previous
Participation Approvals (NARA Job
NCl–207–79–3), item 5. Note: This
schedule is currently under review in
accordance with OMB Memorandum
M–12–18, Section 2.5.
Privacy Officer, 451 Seventh Street SW.,
Room 10139, Washington, DC 20410,
telephone number 202–402–6828 (this
is not a toll-free number). When seeking
records about yourself from this system
of records or any other HUD system of
records, your request must conform to
the Privacy Act regulations set forth in
24 CFR part 16. You must first verify
your identity by providing your full
name, current address, and date and
place of birth. You must sign your
request, and your signature must either
be notarized or submitted under 28
U.S.C. 1746, a law that permits
statements to be made under penalty of
perjury as a substitute for notarization.
In addition, your request should:
a. Explain why you believe HUD
would have information on you.
b. Identify which HUD office you
believe has the records about you.
c. Specify when you believe the
records would have been created.
d. Provide any other information that
will help the FOIA staff determine
which HUD office may have responsive
records.
If you are seeking records pertaining
to another living individual, you must
obtain a statement from that individual
certifying their agreement for you to
access their records. Without the above
information, the HUD FOIA Office may
not be able to conduct an effective
search, and your request may be denied
due to lack of specificity or lack of
compliance with applicable regulations.
CONTESTING RECORD PROCEDURES:
Access to the system, storage, backup
and infrastructure equipment is
monitored and by password and code
identification cards access and limited
to authorized users.
The Department’s rules for contesting
contents of records and appealing initial
denials appear in 24 CFR part 16.3,
‘‘Procedures for Inquiries.’’ Additional
assistance may be obtained by
contacting Frieda B. Edwards, Acting
Chief Privacy Officer, 451 Seventh
Street SW., Room 10139, Washington,
DC 20410, or the HUD Departmental
Privacy Appeals Officer, Office of
General Counsel, Department of
Housing and Urban Development, 451
Seventh Street SW., Room 10110,
Washington DC 20410.
SYSTEM MANAGER(S) AND ADDRESS:
RECORD SOURCE CATEGORIES:
Devasia Karimpanal, Program
Specialist, Office of Multifamily Asset
Management and Portfolio Oversight,
Business Relationships and Support
Contracts Division, Department of
Housing and Urban Development, 451
Seventh Street SW., Washington, DC
20410.
The sources for information in the
system are from the subject individuals
and entities for whom the records are
maintained; HUD Field Offices; other
governmental agencies. Individuals and
entities register at the Business Partner
Registration link on APPS Web page and
the information is transferred to APPS
secure database.
SAFEGUARDS:
RECORD ACCESS AND NOTIFICATION
PROCEDURES:
For Information, assistance, or
inquiries about the existence of records,
contact Frieda B. Edwards, Acting Chief
PO 00000
Frm 00081
Fmt 4703
Sfmt 9990
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT: NONE.
[FR Doc. 2016–18026 Filed 7–28–16; 8:45 am]
BILLING CODE 4210–67–P
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]]>Agencies
[Federal Register Volume 81, Number 146 (Friday, July 29, 2016)]
[Notices]
[Pages 50000-50002]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-18026]
=======================================================================
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-5921-N-10]
Implementation of the Privacy Act of 1974, as Amended; Amended
System of Records Notice, Active Partners Performance System
AGENCY: Office of Housing, HUD.
ACTION: Amended System of Records notice.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, the Department's Office of Housing, Asset Management
and Portfolio Oversight Division propose to amend and reissue a current
system of records notice (SORN): Active Partners Performance System
(APPS). This SORN was previously titled Previous Participation Review
System and Active Partners Performance System Previous Participation
Files, HUD/H07. The notice amendment includes administrative updates to
the categories of individuals covered, categories of records, authority
for maintenance, routine uses, storage, safeguards, retention and
disposal, system manager and address, notification procedures,
[[Page 50001]]
records access, contesting records procedures, and records source
categories. These sections are amended to reflect the present status of
the information contained in the system. The existing scope,
objectives, and business processes in place for the program remain
unchanged. The routine use instances recorded by this SORN were
previously translated in the Federal Register on December 31, 2015 at
80 FR 81837-81840. This amendment deletes and supersedes the HUD/H07
publication. The updated notice will be included in the Department's
inventory of SORNs.
DATES:
Effective Date: This notice action shall be effective immediately,
which will become effective August 29, 2016.
Comments Due Date: August 29, 2016.
ADDRESSES: Interested persons are invited to submit comments regarding
this notice to the Rules Docket Clerk, Office of General Counsel,
Department of Housing and Urban Development, 451 Seventh Street SW.,
Room 10276, Washington, DC 20410-0500. Communications should refer to
the above docket number and title. Faxed comments are not accepted. A
copy of each communication submitted will be available for public
inspection and copying between 8 a.m. and 5 p.m. weekdays at the above
address.
FOR FURTHER INFORMATION CONTACT: Frieda B. Edwards, Acting Chief
Privacy Officer, 451 Seventh Street SW., Room 10139, Washington, DC
20410, telephone number 202-402-6828 (this is not a toll-free number).
Individuals who are hearing- and speech-impaired may access this number
via TTY by calling the Federal Relay Service at 800-877-8339 (this is a
toll-free number).
SUPPLEMENTARY INFORMATION: This notice updates and refines previously
published information pertaining to APPS in a clear and easy to read
format. The notice identifies activities and records pertaining to: (1)
Submission and review of a multifamily housing principals previous
participation and/or certification in a multifamily housing project;
and (2) consideration, approval, and disapproval of a principals
participation in a multifamily housing project; (3) a principals
previous participation with HUD or other housing agencies; (4) summary
of financial, management, or operational difficulties the principals
may have had with prior HUD projects; and (5) flag indication of
whether the principals are or have been the subject of a government
investigation. The amended notice conveys administrative updates to the
notice's title, categories of individuals covered, categories of
records, routine uses, storage, safeguards, retention and disposal,
system manager and address, notification procedures, records access and
contesting procedures, and records source captions. The Privacy Act
places on Federal agencies principal responsibility for compliance with
its provisions, by requiring Federal agencies to safeguard an
individual's records against an invasion of personal privacy; protect
the records contained in an agency system of records from unauthorized
disclosure; ensure that the records collected are relevant, necessary,
current, and collected only for their intended use; and adequately
safeguard the records to prevent misuse of such information. This
notice demonstrates the Department's focus on industry best practices
and laws that protect interest such as personal privacy and law
enforcement records from inappropriate release. This notice states the
name and location of the record system, the authority for and manner of
its operations, the categories of individuals that it covers, the type
of records that it contains, the sources of the information for the
records, the routine uses made of the records, and the types of
exemptions in place for the records. The notice also includes the
business address of the HUD officials who will inform interested
persons of how they may gain access to and/or request amendments to
records pertaining to themselves.
The amended notice does not meet threshold requirements set forth
by paragraph 4c of Appendix l to OMB Circular No. A-130, ``Federal
Agencies Responsibilities for Maintaining Records About Individuals,''
November 28, 2000. Therefore, a report was not submitted to the Office
of Management and Budget (OMB), the Senate Committee on Homeland
Security and Governmental Affairs, and the House Committee on Oversight
and Government Reform.
Authority: 5 U.S.C. 552a; 88 Stat. 1896; 42 U.S.C. 3535(d).
Dated: July 22, 2016.
Patricia A. Hoban-Moore,
Senior Agency Official for Privacy.
SYSTEM OF RECORDS NO.:
HSNG.MFH/HTG.01
SYSTEM NAME:
Active Partners Performance System (APPS)-F24P
SYSTEM LOCATION:
Department of Housing and Urban Development, 451 Seventh Street
SW., Washington DC 20410; HUD Field and Regional offices \1\ where in
some cases APPS records may be maintained or accessed. The physical
system is maintained for HUD under contract at the HUD Information
Technology Systems Production Data Center at 2020 Union Carbine Drive,
South Charleston, WV 25305, and at the location of the service
providers under contract with HUD.
---------------------------------------------------------------------------
\1\ https://portal.hud.gov/hudportal/HUD?src=/localoffices.
---------------------------------------------------------------------------
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Principals who are approved to participate in HUD's multifamily
projects such as owners, general contractors, management agents,
consultants, facility operators and developers.
CATEGORIES OF RECORDS IN THE SYSTEM:
(1) Contact Information: Name, work/personal address, work/personal
telephone number, work/personal email address.
(2) Previous Participation Information: Social Security number
(SSN), tax identification number (TIN), and entity type and their legal
structure.
(3) Project Level Information: Lists of prior HUD projects; summary
of financial, management, or operational difficulties with prior HUD
projects (if any); indication of whether principals are or have been
the subject of a government investigation; other information relevant
to the standards for previous participation approval; minutes of
deliberative meetings; flags and the reason for the flag on an external
individual or company participant.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Section 7(d), Department of Housing and Urban Development Act, 79
Stat. 670, (42 U.S.C. 3535(d)). HUD is authorized to collect the Social
Security Number (SSN) by Section 165(a) of the Housing and Community
Development Act of 1987, Public Law 100-242 (42 U.S.C. 3543).
PURPOSE(S):
APPS was developed to automate the submission and review of the
Housing and Urban Development (HUD) previous participation
certification process (Form HUD-2530), which initiates the review and
approval process for industry entities who would participate in a HUD
project. The data collected through the HUD-2530 process is used by HUD
employees to assess applicant's suitability to participate in HUD
projects in light of
[[Page 50002]]
their track record in carrying out financial, legal and contractual
obligations in previous projects, in a satisfactory and timely manner.
An approved HUD-2530 is a prerequisite for industry partners to
participate in HUD projects. APPS contains data concerning principal
participants in multifamily housing projects, including their previous
participation with HUD or other housing agencies. APPS also tracks non-
compliance of multifamily project participants' by flagging the
participants for non-compliance with regulatory and contractual
agreements. Flags are used to evaluate the risk of the participants
prior to approval for future participation.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES.
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed outside HUD as a
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows.
(1) To State and local governments participating in HUD housing
programs as co-insurers or finance agencies--to assist in project
application reviews.
(2) To appropriate agencies, entities, and persons to the extent
such disclosures are compatible with the purpose for which the records
in this system were collected, as set forth by Appendix I, HUD's
Routine Use Inventory Notice,\2\ published in the Federal Register.
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(3) To appropriate agencies, entities, and persons when:
(a) HUD suspects or has confirmed that the security or
confidentiality of information in a system of records has been
compromised;
(b) HUD has determined, that as a result of the suspected or
confirmed compromise, there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of systems or programs (whether maintained by HUD or another
agency or entity) that rely upon the compromised information; and
(c) The disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with HUD's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm for purposes of facilitating responses and
remediation efforts in the event of a data breach.
(4) To the National Archives and Records Administration (NARA) or
to the General Services Administration for records management
inspections conducted under 44 U.S.C. 2904 and 2906.
(5) To a congressional office from the record of an individual, in
response to an verified inquiry from that congressional office, made at
the request of that individual.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are stored electronically on Internet/
Intranet application servers. Paper records are scanned and converted
into a uniform electronic format. The hard copies, after scanning, are
stored at the NARA records management center.
RETRIEVABILITY:
Electronic records are retrieved by name, submission ID and TIN.
RETENTION AND DISPOSAL:
Data records and information submitted on the HUD Form 2530,
Previous Participation Certification, are destroyed 3 years after the
Secretary ceases to have any liability and/or interest in the project.
The hard copies, after scanning, are stored in the NARA records
management center. Electronic records will be destroyed pursuant to
NIST Special Publication 800-88, ``Guidelines for Media Sanitization.''
Reference: HUD Records Disposition Schedule, Schedule 18, item 5:
Previous Participation Approvals (NARA Job NCl-207-79-3), item 5. Note:
This schedule is currently under review in accordance with OMB
Memorandum M-12-18, Section 2.5.
SAFEGUARDS:
Access to the system, storage, backup and infrastructure equipment
is monitored and by password and code identification cards access and
limited to authorized users.
SYSTEM MANAGER(S) AND ADDRESS:
Devasia Karimpanal, Program Specialist, Office of Multifamily Asset
Management and Portfolio Oversight, Business Relationships and Support
Contracts Division, Department of Housing and Urban Development, 451
Seventh Street SW., Washington, DC 20410.
RECORD ACCESS AND NOTIFICATION PROCEDURES:
For Information, assistance, or inquiries about the existence of
records, contact Frieda B. Edwards, Acting Chief Privacy Officer, 451
Seventh Street SW., Room 10139, Washington, DC 20410, telephone number
202-402-6828 (this is not a toll-free number). When seeking records
about yourself from this system of records or any other HUD system of
records, your request must conform to the Privacy Act regulations set
forth in 24 CFR part 16. You must first verify your identity by
providing your full name, current address, and date and place of birth.
You must sign your request, and your signature must either be notarized
or submitted under 28 U.S.C. 1746, a law that permits statements to be
made under penalty of perjury as a substitute for notarization. In
addition, your request should:
a. Explain why you believe HUD would have information on you.
b. Identify which HUD office you believe has the records about you.
c. Specify when you believe the records would have been created.
d. Provide any other information that will help the FOIA staff
determine which HUD office may have responsive records.
If you are seeking records pertaining to another living individual,
you must obtain a statement from that individual certifying their
agreement for you to access their records. Without the above
information, the HUD FOIA Office may not be able to conduct an
effective search, and your request may be denied due to lack of
specificity or lack of compliance with applicable regulations.
CONTESTING RECORD PROCEDURES:
The Department's rules for contesting contents of records and
appealing initial denials appear in 24 CFR part 16.3, ``Procedures for
Inquiries.'' Additional assistance may be obtained by contacting Frieda
B. Edwards, Acting Chief Privacy Officer, 451 Seventh Street SW., Room
10139, Washington, DC 20410, or the HUD Departmental Privacy Appeals
Officer, Office of General Counsel, Department of Housing and Urban
Development, 451 Seventh Street SW., Room 10110, Washington DC 20410.
RECORD SOURCE CATEGORIES:
The sources for information in the system are from the subject
individuals and entities for whom the records are maintained; HUD Field
Offices; other governmental agencies. Individuals and entities register
at the Business Partner Registration link on APPS Web page and the
information is transferred to APPS secure database.
SYSTEMS EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT: None.
[FR Doc. 2016-18026 Filed 7-28-16; 8:45 am]
BILLING CODE 4210-67-P
