Privacy Act of 1974; Notice of a Computer Matching Program, 42335-42337 [2016-15405]

Download as PDF mstockstill on DSK3G9T082PROD with NOTICES Federal Register / Vol. 81, No. 125 / Wednesday, June 29, 2016 / Notices for the proper performance of the functions of the agency, including whether the information shall have practical utility; the accuracy of the agency’s estimate of the burden of the proposed information collection; ways to enhance the quality, utility, and clarity of the information to be collected; and ways to minimize the burden of the information collection on respondents, including through the use of automated collection techniques or other forms of information technology. DATES: Consideration will be given to all comments received by August 29, 2016. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: • Federal eRulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350– 1700. Instructions: All submissions received must include the agency name, docket number and title for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. Any associated form(s) for this collection may be located within this same electronic docket and downloaded for review/testing. Follow the instructions at http:// www.regulations.gov for submitting comments. Please submit comments on any given form identified by docket number, form number, and title. FOR FURTHER INFORMATION CONTACT: To request more information on this proposed information collection or to obtain a copy of the proposal and associated collection instruments, please write to the Defense Logistics Agency Information Operations at Ogden, ATTN: Ms Janet Hilbish, 2001 Mission Drive Suite 2, DLA J62FA New Cumberland Office, New Cumberland, PA 17070, or call (717) 770–5500. SUPPLEMENTARY INFORMATION: Title; Associated Form; and OMB Number: Project Time Record System, OMB Control Number 0704–0452. Needs and Uses: Contractors working for the Defense Logistics Agency, Information Operations log into an automated project time record system and annotate their time on applicable VerDate Sep<11>2014 17:18 Jun 28, 2016 Jkt 238001 projects. The system collects the records for the purpose of tracking workload/ project activity for analysis and reporting purposes, and labor distribution data against projects for financial purposes; and to monitor all aspects of a contract from a financial perspective and to maintain financial and management records associated with the operations of the contract; and to evaluate and monitor the contractor performance and other matters concerning the contract, i.e., making payments, and accounting for services provided and received. Defense Logistics Agency, Information Operations, intends to execute this option on new contracts and, as necessary, modify existing contract agreements. Affected Public: Individuals or households; Business or other for-profit; Not-for-profit institutions. Annual Burden Hours: 15,600. Number of Respondents: 1,200. Responses per Respondent: 52. Annual Responses: 62,400. Average Burden per Response: 0.25 hours (15 minutes). Frequency: Weekly. Respondents are individuals who work for Defense Logistics Agency Information Operations and log into the automated project time record system to annotate their time worked on each project. 42335 Office of the Secretary any proposed or revised computer matching agreement for public comment. The Defense Manpower Data Center (DMDC) of the Department of Defense (DoD), as the matching agency under the Privacy Act is hereby giving notice to the record subjects of a computer matching agreement with the Administration for Children and Families of the Department of Health and Human Services (HHS) acting on behalf of the State Public Assistance Agencies (SPAA). DATES: This proposed action will become effective July 29, 2016 and matching may commence unless changes to the matching program are required due to public comments or by Congressional or by Office of Management and Budget objections. Any public comment must be received before the effective date. ADDRESSES: You may submit comments, identified by docket number and title, by any of the following methods: • Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. • Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350– 1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. [Docket ID: DOD–2016–OS–0076] FOR FURTHER INFORMATION CONTACT: Privacy Act of 1974; Notice of a Computer Matching Program SUPPLEMENTARY INFORMATION: Dated: June 24, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. [FR Doc. 2016–15392 Filed 6–28–16; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Defense Manpower Data Center, DoD. ACTION: Notice of a Computer Matching Program. AGENCY: Subsection (e) (12) of the Privacy Act of 1974 (5 U.S.C. 552a), as amended by the Computer Matching and Privacy Protection Act of 1988 (Pub. L. 100–503), Office of Management and Budget (OMB) Guidelines on the Conduct of Matching Programs (54 FR 25818 published June 19, 1989), and OMB Circular No. A-130, ‘‘Management of Federal Information Resources,’’ revised November 28, 2000, requires agencies to publish advance notice of SUMMARY: PO 00000 Frm 00028 Fmt 4703 Sfmt 4703 Ms. Cindy Allard at telephone (703) 571– 0070. Pursuant to subsection (o) of the Privacy Act of 1974, as amended (5 U.S.C. 552a), the DoD and the HHS have concluded an agreement to conduct a computer matching program between the agencies. The purpose of this computer matching program is to exchange personal data for the purposes of identifying individuals who are receiving Federal compensation or pension payments and are also receiving payments pursuant to Federal benefits programs being administered by the States. The parties to this agreement have determined that a computer matching program is the most efficient, expeditious, and effective means of E:\FR\FM\29JNN1.SGM 29JNN1 mstockstill on DSK3G9T082PROD with NOTICES 42336 Federal Register / Vol. 81, No. 125 / Wednesday, June 29, 2016 / Notices obtaining and processing the information needed to identify individuals who may be ineligible for public assistance benefits, i.e., to verify client declarations of income circumstances. The principal alternative to using a computer matching program for identifying such individuals would be to conduct a manual comparison of all DoD pay/retirement/survivor pay files and the Office of Personnel Management civilian retired pay records with SPAA records of those individuals currently receiving public assistance under a Federal benefit program being administered by the State. Conducting a manual match, however, would clearly impose a considerable administrative burden, constitute a greater intrusion of the individual’s privacy, and would result in additional delay in the eventual recovery of any outstanding debts. By contrast, when using the computer matching program, information on successful matches (hits) can be provided within 30 days of receipt of an electronic file of SPAA beneficiaries. A copy of the computer matching agreement between HHS and DoD is available upon request to the public. Requests should be submitted to Defense Privacy, Civil Liberties, and Transparency Division, Office of the Deputy Chief Management Officer, Office of the Secretary of Defense, 4800 Mark Center Drive, Attention: DPCLTD Mailbox #24, Alexandria, Virginia 22350–1700 or to the Department of Health and Human Services, Administration for Children and Families, 330 C Street, SW Switzer Building, Room 3117B, Washington, DC 20024. Set forth below is the notice of the establishment of a computer matching program required by paragraph 6.c. of the Office of Management and Budget (OMB) Guidelines on computer matching published in the Federal Register at 54 FR 25818 on June 19, 1989. The matching agreement, as required by 5 U.S.C. 552a(r) of the Privacy Act, as amended, and an advance copy of this notice was submitted on June 10, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Homeland Security and Governmental Affairs, and the Administrator of the Office of Information and Regulatory Affairs, Office of Management and Budget, pursuant to paragraph 4 of Appendix I to OMB Circular No. A-130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ revised November 28, 2000 (December 12, 2000 65 FR 77677). VerDate Sep<11>2014 17:18 Jun 28, 2016 Jkt 238001 Dated: June 24, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. NOTICE OF A COMPUTER MATCHING PROGRAM BETWEEN THE DEFENSE MANPOWER DATA CENTER, DEPARTMENT OF DEFENSE; THE ADMINISTRATION FOR CHILDREN AND FAMILIES, DEPARTMENT OF HEALTH AND HUMAN SERVICES; AND STATE PUBLIC ASSISTANCE AGENCIES FOR VERIFICATION OF CONTINUED ELIGIBILITY FOR PUBLIC ASSISTANCE. A. PARTICIPATING AGENCIES: Participants in this computer matching program are the State Public Assistance Agencies (SPAA), the Administration for Children and Families (ACF) of the Department of Health and Human Services (HHS), and the Defense Manpower Data Center (DMDC) of the Department of Defense (DoD). The SPAA is the source agency, the agency disclosing the records for the purpose of the match; ACF is the facilitating agency, the agency acting on behalf of the SPAAs; and the DMDC is the matching agency, the agency that actually performs the match. B. PURPOSE OF THE MATCH: This agreement establishes an arrangement for a periodic computer matching program between DMDC as the matching agency, ACF as the facilitating agency, and the SPAAs as the source agencies who will use the data in their public assistance programs. The purpose of this matching program is to provide the SPAAs with data from DoD military and civilian pay files, the military retired pay files, survivor pay files and the Office of Personnel Management civilian retired and survivor pay files to determine eligibility and to ensure fair and equitable treatment in the delivery of benefits attributable to funds provided by the Federal Government. The SPAAs will use the matched data to verify the continued eligibility of individuals to receive public assistance benefits and, if ineligible, to take such action as may be authorized by law and regulation. ACF, in its role as match facilitator, will support each SPAA’s efforts to ensure appropriate delivery of benefits by assisting with drafting the necessary agreements, helping arrange signatures to the agreements and acting as a central shipping point as necessary. This agreement sets forth the responsibility of the SPAAs with respect to information obtained pursuant to this agreement. Each SPAA match is expected to comply with pertinent PO 00000 Frm 00029 Fmt 4703 Sfmt 4703 requirements of the Privacy Act, including its implementing regulations and guidance. C. AUTHORITY FOR CONDUCTING THE MATCH: The legal authority for conducting the matching program is contained in sections 402, 1137, and 1903(r) of the Social Security Act (42 U.S.C. 602, a 1320b–7, and 1396b(r)). D. RECORDS TO BE MATCHED: The systems of records maintained by the respective agencies under the Privacy Act of 1974, as amended, 5 U.S.C. 552a, from which records will be disclosed for the purpose of this computer match are as follows: 1. Federal, but not State, agencies must publish system notices for ‘‘systems of records’’ pursuant to subsection (e)(4) of the Privacy Act and must identify ‘‘routine uses’’ pursuant to subsection (b)(3) of the Privacy Act for those systems of records from which they intend to disclose this information. The DoD system of records described below contains an appropriate routine use proviso which permits disclosure of information by DMDC as described in this Agreement. 2. DMDC will use personal data from the record system identified as DMDC 01, entitled ‘‘Defense Manpower Data Center Data Base’’, November 23, 2011, 76 FR 72391. As previously noted, the DoD records will be matched electronically against records supplied by the SPAAs. No information will be disclosed from any systems of records maintained by HHS. E. DESCRIPTION OF COMPUTER MATCHING PROGRAM: Each participating SPAA will send ACF an electronic file of eligible public assistance client information. These files are non-Federal computer records maintained by the States. Participating SPAAs can submit files to DMDC via ‘‘Connect Direct’’ or other secure portal arranged with DMDC. After DMDC receives the SPAA files, it will match the SPAA files against the DMDC database. The DMDC database consists of pay of DoD personnel and retirement records of non-postal Federal civilian employees and military members, both active and retired and survivor annuitants. The matching activity will take place at DMDC and will use all nine digits of the SSN. Resulting ‘‘hits’’ or matches will be disclosed to the relevant SPAAs. 1. The electronic files provided by each participating SPAA will contain data elements of the client’s name, SSN, date of birth, address, sex, marital status, number of dependents, information regarding the specific public assistance benefit being received, and such other data as considered E:\FR\FM\29JNN1.SGM 29JNN1 Federal Register / Vol. 81, No. 125 / Wednesday, June 29, 2016 / Notices necessary on no more than 10,000,000 public assistance beneficiaries. 2. The DMDC computer database file contains approximately 4.85 million records of active duty and retired military members, including the Reserve and Guard, and approximately 3.68 million records of active and retired non-postal Federal civilian employees. Employee or retiree records may include information on benefits payable to employee or retiree dependents and/or survivors. 3. DMDC will match the SSN on the SPAA file by computer against the DMDC database. Matching records, ‘‘hits’’ based on SSNs, will produce data elements of the individual’s name; SSN; active or retired; if active, military service or employing agency, and current work or home address, and such other data as considered necessary. F. INCLUSIVE DATES OF THE MATCHING PROGRAM: This computer matching program is subject to public comment and review by Congress and the Office of Management and Budget (OMB). If the mandatory 30 day period for comment has expired and no comments are received and if no objections are raised by either Congress or the OMB within 40 days of being notified of the proposed match, the computer matching program becomes effective and the respective agencies may begin the exchange at a mutually agreeable time and thereafter on a quarterly basis. By agreement between HHS and DoD, the matching program will be in effect for 18 months with an option to renew for 12 additional months unless one of the parties to the agreement advises the other by written request to terminate or modify the agreement. G. ADDRESS FOR RECEIPT OF PUBLIC COMMENTS OR INQUIRIES: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350– 1700. [FR Doc. 2016–15405 Filed 6–28–16; 8:45 am] mstockstill on DSK3G9T082PROD with NOTICES BILLING CODE 5001–06–P VerDate Sep<11>2014 17:18 Jun 28, 2016 Jkt 238001 DEPARTMENT OF DEFENSE preferred alternative is described in the section below. A public notice will be released upon completion and signature of the ROD. ADDRESSES: Copies of comments and questions regarding the FEIS may be addressed to: U.S. Army Corps of Engineers, Wilmington District, Regulatory Division. ATTN: File Number 2006–41158, 69 Darlington Avenue, Wilmington, NC 28403. Copies of the FEIS can be reviewed on the Corps homepage at, http:// www.saw.usace.army.mil/Missions/ RegulatoryPermitProgram/ MajorProjects.aspx, under Figure Eight Island Terminal Groin: Corps ID #SAW– 2006–41158. FOR FURTHER INFORMATION CONTACT: Questions about the proposed action and FEIS and/or to requests receive a CD or written copies of the FEIS can be directed to Mr. Mickey Sugg, Wilmington Regulatory Field Office, telephone: (910) 251–4811 or mickey.t.sugg@usace.army.mil. SUPPLEMENTARY INFORMATION: 1. Project Purpose and Need. Over the past several decades, the Figure Eight Beach HOA has taken action to address the continuing oceanfront erosion problems associated with Rich Inlet and Nixon Channel erosion hot-spot on the estuarine side of the island. Past actions to protect the shorelines have provided some protection, however they are seeking a longer term solution to handle shoreline erosion in order to protect the island’s $907,352,900 (based on the 2012 reappraisal) assessed property tax value. The HOAs stated needs of the project continue to be the following: (1) Reduce erosion along approximately 2.3 miles of oceanfront and 0.34 mile of back barrier shorelines, (2) Provide reasonable short-term protection to residential structures to any unpredicted shoreline change over the next five years, (3) Provide long-term protection to homes and infrastructure over the next 30 years, (4) Maintain the tax value of homes, properties, and infrastructure, (5) Use beach compatible material, (6) Maintain navigation conditions within Rich Inlet and Nixon Channel, (7) Maintain recreational resources, and (8) Balance the needs of the human environment with the protection of existing natural resources. 2. Proposed Action. Within the Town’s preferred alternative, known as Alternative 5D, the installation of the terminal groin is the main component in the protection of the oceanfront shoreline. The proposed structure would be located just north of the existing homes along the southern SUPPLEMENTARY INFORMATION Department of the Army, Corps of Engineers The Release of the Final Environmental Impact Statement (FEIS) for the Figure Eight Island Shoreline Management Project, on Figure Eight Island, New Hanover County, NC Department of the Army, U.S. Army Corps of Engineers, DoD. ACTION: Notice of availability. AGENCY: The U.S. Army Corps of Engineers (COE), Wilmington District, Wilmington Regulatory Field Office has received a permit application for Department of the Army authorization, pursuant to Section 404 of the Clean Water Act and Section 10 of the Rivers and Harbors Act, from Figure Eight Beach Homeowners’ Association Inc. (HOA) to install a terminal groin structure along Rich Inlet and to conduct a supplemental beach nourishment on approximately 4,500 linear feet of oceanfront beach and 1,400 linear feet of back barrier shoreline to protect residential homes and infrastructures along the central and northern sections of Figure Eight Island. The terminal groin structure will be placed perpendicular on the northern tip of the island along the shoulder of Rich Inlet; and the proposed source of the material for the nourishment will be dredged from an area within Nixon Channel, a back barrier channel, that has been previously used for past beach nourishment projects. In case the quantity of material from Nixon Channel is not sufficient, material pumped from (3) nearby upland disposal islands will be used to supplement the nourishment needs. The majority of the material will be disposed within the fillet area, or down shore, of the groin. Pending storm events and shoreline changes, proposed maintenance, or periodic nourishment, of the beach is once every five years, or potentially 6 separate events over the 30-year study period. Nixon Channel and the upland disposal islands are the proposed material sources for the periodic maintenance, or renourishment, events. DATES: Written comments on the FEIS must be received at (see ADDRESSES below) no later than 5 p.m. on August 1, 2016. Next Action: No less than 30 days from the release date of the FEIS, the COE will prepare a Record of Decision (ROD), which will reflect an issuance or denial of the permit request for the applicant’s preferred alternative. The SUMMARY: PO 00000 Frm 00030 Fmt 4703 Sfmt 4703 42337 E:\FR\FM\29JNN1.SGM 29JNN1

Agencies

[Federal Register Volume 81, Number 125 (Wednesday, June 29, 2016)]
[Notices]
[Pages 42335-42337]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-15405]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-OS-0076]


Privacy Act of 1974; Notice of a Computer Matching Program

AGENCY: Defense Manpower Data Center, DoD.

ACTION: Notice of a Computer Matching Program.

-----------------------------------------------------------------------

SUMMARY: Subsection (e) (12) of the Privacy Act of 1974 (5 U.S.C. 
552a), as amended by the Computer Matching and Privacy Protection Act 
of 1988 (Pub. L. 100-503), Office of Management and Budget (OMB) 
Guidelines on the Conduct of Matching Programs (54 FR 25818 published 
June 19, 1989), and OMB Circular No. A-130, ``Management of Federal 
Information Resources,'' revised November 28, 2000, requires agencies 
to publish advance notice of any proposed or revised computer matching 
agreement for public comment. The Defense Manpower Data Center (DMDC) 
of the Department of Defense (DoD), as the matching agency under the 
Privacy Act is hereby giving notice to the record subjects of a 
computer matching agreement with the Administration for Children and 
Families of the Department of Health and Human Services (HHS) acting on 
behalf of the State Public Assistance Agencies (SPAA).

DATES: This proposed action will become effective July 29, 2016 and 
matching may commence unless changes to the matching program are 
required due to public comments or by Congressional or by Office of 
Management and Budget objections. Any public comment must be received 
before the effective date.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Mailbox #24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Cindy Allard at telephone (703) 
571-0070.

SUPPLEMENTARY INFORMATION: Pursuant to subsection (o) of the Privacy 
Act of 1974, as amended (5 U.S.C. 552a), the DoD and the HHS have 
concluded an agreement to conduct a computer matching program between 
the agencies. The purpose of this computer matching program is to 
exchange personal data for the purposes of identifying individuals who 
are receiving Federal compensation or pension payments and are also 
receiving payments pursuant to Federal benefits programs being 
administered by the States.
    The parties to this agreement have determined that a computer 
matching program is the most efficient, expeditious, and effective 
means of

[[Page 42336]]

obtaining and processing the information needed to identify individuals 
who may be ineligible for public assistance benefits, i.e., to verify 
client declarations of income circumstances. The principal alternative 
to using a computer matching program for identifying such individuals 
would be to conduct a manual comparison of all DoD pay/retirement/
survivor pay files and the Office of Personnel Management civilian 
retired pay records with SPAA records of those individuals currently 
receiving public assistance under a Federal benefit program being 
administered by the State. Conducting a manual match, however, would 
clearly impose a considerable administrative burden, constitute a 
greater intrusion of the individual's privacy, and would result in 
additional delay in the eventual recovery of any outstanding debts. By 
contrast, when using the computer matching program, information on 
successful matches (hits) can be provided within 30 days of receipt of 
an electronic file of SPAA beneficiaries.
    A copy of the computer matching agreement between HHS and DoD is 
available upon request to the public. Requests should be submitted to 
Defense Privacy, Civil Liberties, and Transparency Division, Office of 
the Deputy Chief Management Officer, Office of the Secretary of 
Defense, 4800 Mark Center Drive, Attention: DPCLTD Mailbox #24, 
Alexandria, Virginia 22350-1700 or to the Department of Health and 
Human Services, Administration for Children and Families, 330 C Street, 
SW Switzer Building, Room 3117B, Washington, DC 20024.
    Set forth below is the notice of the establishment of a computer 
matching program required by paragraph 6.c. of the Office of Management 
and Budget (OMB) Guidelines on computer matching published in the 
Federal Register at 54 FR 25818 on June 19, 1989.
    The matching agreement, as required by 5 U.S.C. 552a(r) of the 
Privacy Act, as amended, and an advance copy of this notice was 
submitted on June 10, 2016, to the House Committee on Oversight and 
Government Reform, the Senate Committee on Homeland Security and 
Governmental Affairs, and the Administrator of the Office of 
Information and Regulatory Affairs, Office of Management and Budget, 
pursuant to paragraph 4 of Appendix I to OMB Circular No. A-130, 
``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' revised November 28, 2000 (December 12, 2000 65 FR 
77677).

    Dated: June 24, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.

    NOTICE OF A COMPUTER MATCHING PROGRAM BETWEEN THE DEFENSE MANPOWER 
DATA CENTER, DEPARTMENT OF DEFENSE; THE ADMINISTRATION FOR CHILDREN AND 
FAMILIES, DEPARTMENT OF HEALTH AND HUMAN SERVICES; AND STATE PUBLIC 
ASSISTANCE AGENCIES FOR VERIFICATION OF CONTINUED ELIGIBILITY FOR 
PUBLIC ASSISTANCE.
    A. PARTICIPATING AGENCIES: Participants in this computer matching 
program are the State Public Assistance Agencies (SPAA), the 
Administration for Children and Families (ACF) of the Department of 
Health and Human Services (HHS), and the Defense Manpower Data Center 
(DMDC) of the Department of Defense (DoD). The SPAA is the source 
agency, the agency disclosing the records for the purpose of the match; 
ACF is the facilitating agency, the agency acting on behalf of the 
SPAAs; and the DMDC is the matching agency, the agency that actually 
performs the match.
    B. PURPOSE OF THE MATCH: This agreement establishes an arrangement 
for a periodic computer matching program between DMDC as the matching 
agency, ACF as the facilitating agency, and the SPAAs as the source 
agencies who will use the data in their public assistance programs. The 
purpose of this matching program is to provide the SPAAs with data from 
DoD military and civilian pay files, the military retired pay files, 
survivor pay files and the Office of Personnel Management civilian 
retired and survivor pay files to determine eligibility and to ensure 
fair and equitable treatment in the delivery of benefits attributable 
to funds provided by the Federal Government. The SPAAs will use the 
matched data to verify the continued eligibility of individuals to 
receive public assistance benefits and, if ineligible, to take such 
action as may be authorized by law and regulation.
    ACF, in its role as match facilitator, will support each SPAA's 
efforts to ensure appropriate delivery of benefits by assisting with 
drafting the necessary agreements, helping arrange signatures to the 
agreements and acting as a central shipping point as necessary.
    This agreement sets forth the responsibility of the SPAAs with 
respect to information obtained pursuant to this agreement. Each SPAA 
match is expected to comply with pertinent requirements of the Privacy 
Act, including its implementing regulations and guidance.
    C. AUTHORITY FOR CONDUCTING THE MATCH: The legal authority for 
conducting the matching program is contained in sections 402, 1137, and 
1903(r) of the Social Security Act (42 U.S.C. 602, a 1320b-7, and 
1396b(r)).
    D. RECORDS TO BE MATCHED: The systems of records maintained by the 
respective agencies under the Privacy Act of 1974, as amended, 5 U.S.C. 
552a, from which records will be disclosed for the purpose of this 
computer match are as follows:
    1. Federal, but not State, agencies must publish system notices for 
``systems of records'' pursuant to subsection (e)(4) of the Privacy Act 
and must identify ``routine uses'' pursuant to subsection (b)(3) of the 
Privacy Act for those systems of records from which they intend to 
disclose this information. The DoD system of records described below 
contains an appropriate routine use proviso which permits disclosure of 
information by DMDC as described in this Agreement.
    2. DMDC will use personal data from the record system identified as 
DMDC 01, entitled ``Defense Manpower Data Center Data Base'', November 
23, 2011, 76 FR 72391. As previously noted, the DoD records will be 
matched electronically against records supplied by the SPAAs. No 
information will be disclosed from any systems of records maintained by 
HHS.
    E. DESCRIPTION OF COMPUTER MATCHING PROGRAM: Each participating 
SPAA will send ACF an electronic file of eligible public assistance 
client information. These files are non-Federal computer records 
maintained by the States. Participating SPAAs can submit files to DMDC 
via ``Connect Direct'' or other secure portal arranged with DMDC. After 
DMDC receives the SPAA files, it will match the SPAA files against the 
DMDC database. The DMDC database consists of pay of DoD personnel and 
retirement records of non-postal Federal civilian employees and 
military members, both active and retired and survivor annuitants. The 
matching activity will take place at DMDC and will use all nine digits 
of the SSN. Resulting ``hits'' or matches will be disclosed to the 
relevant SPAAs.
    1. The electronic files provided by each participating SPAA will 
contain data elements of the client's name, SSN, date of birth, 
address, sex, marital status, number of dependents, information 
regarding the specific public assistance benefit being received, and 
such other data as considered

[[Page 42337]]

necessary on no more than 10,000,000 public assistance beneficiaries.
    2. The DMDC computer database file contains approximately 4.85 
million records of active duty and retired military members, including 
the Reserve and Guard, and approximately 3.68 million records of active 
and retired non-postal Federal civilian employees. Employee or retiree 
records may include information on benefits payable to employee or 
retiree dependents and/or survivors.
    3. DMDC will match the SSN on the SPAA file by computer against the 
DMDC database. Matching records, ``hits'' based on SSNs, will produce 
data elements of the individual's name; SSN; active or retired; if 
active, military service or employing agency, and current work or home 
address, and such other data as considered necessary.
    F. INCLUSIVE DATES OF THE MATCHING PROGRAM: This computer matching 
program is subject to public comment and review by Congress and the 
Office of Management and Budget (OMB). If the mandatory 30 day period 
for comment has expired and no comments are received and if no 
objections are raised by either Congress or the OMB within 40 days of 
being notified of the proposed match, the computer matching program 
becomes effective and the respective agencies may begin the exchange at 
a mutually agreeable time and thereafter on a quarterly basis. By 
agreement between HHS and DoD, the matching program will be in effect 
for 18 months with an option to renew for 12 additional months unless 
one of the parties to the agreement advises the other by written 
request to terminate or modify the agreement.
    G. ADDRESS FOR RECEIPT OF PUBLIC COMMENTS OR INQUIRIES: Department 
of Defense, Office of the Deputy Chief Management Officer, Directorate 
for Oversight and Compliance, 4800 Mark Center Drive, Mailbox #24, 
Alexandria, VA 22350-1700.

[FR Doc. 2016-15405 Filed 6-28-16; 8:45 am]
 BILLING CODE 5001-06-P