Privacy Act of 1974; System of Records, 41526-41528 [2016-15097]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Army

[Federal Register Volume 81, Number 123 (Monday, June 27, 2016)]
[Notices]
[Pages 41526-41528]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-15097]


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DEPARTMENT OF DEFENSE

Department of the Army

[Docket ID: USA-2016-HQ-0025]


Privacy Act of 1974; System of Records

AGENCY: Department of the Army, DoD.

ACTION: Notice to alter a System of Records.

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SUMMARY: The Department of the Army proposes to alter a system of 
records notice A0145-1 TRADOC, entitled ``Army Reserve Officer's 
Training Corps (ROTC) and Financial Assistance Programs'' to provide a 
central database of potential prospects for enrollment in the ROTC and 
the Senior Army ROTC program, provide training and commissioning of 
eligible cadets in active Army and to assist prospects by providing 
information concerning educational institutions having ROTC programs; 
scholarship information and applications, information on specialized 
programs such as nursing, Green to Gold and historically Black Colleges 
and Universities and information regarding other Army enlistment, 
reserve or National Guard programs. This program also administers the 
financial assistance program; renders the selection of recipients for 
2, 3, and 4 year scholarships; monitor selectees performance (academic 
and ROTC) and also develop policies and procedures, compile statistics 
and render reports.

[[Page 41527]]


DATES: Comments will be accepted on or before July 27, 2016. This 
proposed action will be effective on the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
     Federal Rulemaking Portal: https://www.regulations.gov.
    Follow the instructions for submitting comments.
     Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and Compliance, 
Regulatory and Audit Matters Office, 4800 Mark Center Drive, Mailbox 
#24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the 
Army, Privacy Office, U.S. Army Records Management and Declassification 
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 
22325-3905; telephone (703) 428-6185.

SUPPLEMENTARY INFORMATION: The Department of the Army's notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Division Web site at https://dpcld.defense.gov/.
    The proposed systems reports, as required by 5 U.S.C. 552a(r) of 
the Privacy Act, as amended, were submitted on June 8, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Homeland Security and Governmental Affairs, and the Office 
of Management and Budget (OMB) pursuant to paragraph 4 of Appendix I to 
OMB Circular No. A-130, ``Federal Agency Responsibilities for 
Maintaining Records About Individuals,'' revised November 28, 2000 
(December 12, 2000 65 FR 77677).

    Dated: June 22, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0145-1 TRADOC

System name:
    Army Reserve Officer's Training Corps (ROTC) and Financial 
Assistance Programs (May 10, 2001, 66 FR 23899)

Changes:
System identifier:
    Delete entry and replace with ``A0145-1 AHRC.''
* * * * *

System location:
    Delete entry and replace with ``Commander, US Army Human Resources 
Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.''
* * * * *

Categories of records in the system:
    Delete entry and replace with ``Individual applications and/or 
prospect referrals for appointment which include personal data 
including: name, Social Security Number (SSN), sex, ethnicity, race, 
height, weight, date and place of birth, citizenship, home address, 
home and cell phone numbers, email address, marital status, number of 
dependents, parental information; parent/guardian home of record state, 
email address, mother's maiden name, name of high school, high school 
graduation date, grade point average, Scholastic Assessment Test, 
American College Testing, Preliminary Scholastic Assessment Testing 
scores, college admission status, college(s) expected to attend, 
desired academic major(s), academic transcripts and certificates of 
education to prior military service information, training, college 
board scores and test results, medical examination, acceptance/
declination, interview board results, financial assistance document 
awards, ROTC contract and evaluation from Professor of Military Science 
commanding officer, photographs, references, correspondence between the 
member and the Army or other Federal agencies, letters of 
recommendation, inquiries regarding applicant's selection or non-
selection, letter of appointment in Active Army on completion of ROTC 
status, security clearance documents, reports of Reserve Officer 
Training Corps Advanced, Ranger, or Basic Camp performance of 
applicant.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 3013, Secretary of the 
Army; 10 U.S.C. 2031, Junior Reserve Officers' Training Corps; 10 
U.S.C. 2104, Advanced training; eligibility for; 10 U.S.C 2107, 
Financial assistance program for specially selected members; Army 
Regulation 145-1, Senior Reserve Officers' Training Corps Program: 
Organization, Administration, and Training; Army Regulation 145-2, 
Junior Reserve Officers' Training Corps Program: Organization, 
Administration, Operation, and Support; and E.O. 9397 (SSN), as 
amended.''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    To the Federal Aviation Administration to obtain flight 
certification and/or licensing.
    To the Department of Veterans Affairs for member Group Life 
Insurance and/or other benefits.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Army's compilation of systems of records notices may apply to this 
system. The complete list of DoD Blanket Routine Uses can be found 
online at: https://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Paper records and electronic 
storage media.''

Retreivability:
    Delete entry and replace with ``By name and SSN.''

Safeguards:
    Delete entry and replace with ``DoD Components and approved users 
ensure that electronic records collected and used are maintained in 
controlled areas accessible only to authorized personnel in the 
performance of their duties. Physical security differs from site to 
site, access to computerized data is restricted by use of common access 
cards (CACs) and is accessible only by users with an authorized 
account. The system and electronic backups are maintained in controlled 
facilities that employ physical restrictions and safeguards such as 
security guards,

[[Page 41528]]

identification badges, key cards, and locks.''

Retention and disposal:
    Delete entry and replace with ``CC Form 139-R, Cadet Enrollment 
Record is retained in the ROTC unit for 5 years after cadet leaves the 
institution or is disenrolled from the ROTC program.
    Following successful completion of ROTC and academic programs and 
appointment as a commissioned officer with initial assignment to active 
duty for training, copy of pages 1 and 2 are reproduced and sent to the 
commandant of individual's basic branch course school. Records of 
rejected ROTC applicants are destroyed. Other records mentioned in 
preceding paragraphs are immediately destroyed unless the records are 
for financial assistance which are retained for 1 year then destroyed 
or if they are not required to become part of individual's Military 
Personnel Records Jacket.
    ROTC QUEST records are retained for 3 years then destroyed. ROTC 
Scholarship application records are destroyed 1 year after graduation 
or disenrollment.
    Paper records are destroyed by tearing, burning, melting, chemical 
decomposition, pulping, pulverizing, shredding, or mutilation. 
Electronic records and media are destroyed by overwriting, degaussing, 
disintegration, pulverization.''

System manager(s) and address:
    Delete entry and replace with ``Commander, US Army Human Resources 
Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system should 
address written inquiries to the Commander, US Army Human Resources 
Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.
    Individuals should provide their full name, current address, 
telephone number and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system should address 
written inquiries to the Commander, US Army Human Resources Command, 
1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.
    Individuals should provide their full name, current address, 
telephone number and signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:
    If executed outside the United States: `I declare (or certify, 
verify, or state) under penalty of perjury under the laws of the United 
States of America that the foregoing is true and correct. Executed on 
(date). (Signature).'
    If executed within the United States, its territories, possessions, 
or commonwealths: 'I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature).' ''

Contesting record procedures:
    Delete entry and replace with ``The Army's rules for accessing 
records, contesting contents, and appealing initial agency 
determinations are contained in 32 CFR part 505, Army Privacy Program 
or may be obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``From the individual, civilian 
educational institutions and staff, college registrars, dormitory 
directors, national testing organizations, honor societies, boys' 
clubs, boy scout organizations, Future Farmers of America, minority and 
civil rights organizations, fraternity and church organizations; 
neighborhood youth centers, YMCA, YWCA, social clubs, athletic clubs, 
scholarship organizations, U.S. Army Recruiting Command, Military 
Academy Liaison officers, West Point non-select listing, previous 
employers, trade organizations, and military service.''
* * * * *
[FR Doc. 2016-15097 Filed 6-24-16; 8:45 am]
 BILLING CODE 5001-06-P