Privacy Act of 1974; Notice of Amended System of Records, 39923-39925 [2016-14415]

Agencies

• FEDERAL RESERVE SYSTEM

[Federal Register Volume 81, Number 118 (Monday, June 20, 2016)]
[Notices]
[Pages 39923-39925]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-14415]


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FEDERAL RESERVE SYSTEM

[Docket No. OP-1541]


Privacy Act of 1974; Notice of Amended System of Records

AGENCY: Board of Governors of the Federal Reserve System.

ACTION: Notice of amended system of records.

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SUMMARY: Pursuant to the provisions of the Privacy Act of 1974, 5 
U.S.C. 552a, notice is given that the Board of Governors of the Federal 
Reserve System (Board) is modifying BGFRS-1

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(FRB-Recruiting and Placement Records), to account for a new electronic 
system that Board staff will use to identify, track, screen, and select 
for certain positions at the Board. In connection with the 
implementation, the Board is amending the system of records to update 
the location and manager, the categories of records, the access 
controls, the retention period, and the record source categories, and 
to identify the authority more specifically. The Board is not adding or 
deleting any routine uses or changing the exemptions claimed for this 
system of records.

DATES: In accordance with 5 U.S.C. 552a(e)(4) and (11), the public is 
given a 30-day period in which to comment; and the Office of Management 
and Budget (OMB), which has oversight responsibility under the Privacy 
Act, requires a 40-day period in which to conclude its review of the 
system. Therefore, please submit any comments on or before July 20, 
2016. The amended system of records will become effective August 1, 
2016, without further notice, unless comments dictate otherwise.

ADDRESSES: The public, OMB, and Congress are invited to submit 
comments, identified by the docket number above, by any of the 
following methods:
     Agency Web site: https://www.federalreserve.gov. Follow the 
instructions for submitting comments at https://www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm.
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments.
     Email: regs.comments@federalreserve.gov. Include docket 
number in the subject line of the message.
     Fax: 202/452-3819 or 202/452-3102.
     Mail: Robert deV. Frierson, Secretary, Board of Governors 
of the Federal Reserve System, 20th Street and Constitution Avenue NW., 
Washington, DC 20551.

All public comments will be made available on the Board's Web site at 
www.federalreserve.gov/generalinfo/foia/ProposedRegs.cfm as submitted, 
unless modified for technical reasons. Accordingly, comments will not 
be edited to remove any identifying or contact information. Public 
comments may also be viewed electronically or in paper form in Room 
3515, 1801 K Street (between 18th and 19th Streets NW., Washington, DC 
20006 between 9:00 a.m. and 5:00 p.m. on weekdays.

FOR FURTHER INFORMATION CONTACT: Alye S. Foster, Senior Special 
Counsel, Legal Division, Board of Governors of the Federal Reserve 
System, 20th Street and Constitution Avenue NW., Washington, DC 20551, 
or (202) 452-5289, or alye.s.foster@frb.gov. Telecommunications Device 
for the Deaf (TDD) users may contact (202) 263-4869.

SUPPLEMENTARY INFORMATION: In accordance with the Privacy Act of 1974, 
5 U.S.C. 552a, the Board proposes to modify system of records BGFRS-1 
(FRB-Recruiting and Placement Records). The Board is replacing an 
electronic system that it uses to assist Board staff in identifying, 
tracking, screening, and selecting individuals for positions at the 
Board. In connection with the implementation, the Board is amending the 
system of records to update the location and manager, the categories of 
records, the access controls, the retention period, and the record 
source categories, and is also identifying the authority more 
specifically. The Board is not adding or deleting any routine uses or 
changing the exemptions claimed for this system of records.
    In accordance with 5 U.S.C. 552a(r), a report of this system of 
records is being filed with the Chair of the House Committee on 
Oversight and Government Reform, the Chair of the Senate Committee on 
Homeland Security and Governmental Affairs, and the Administrator of 
the Office of Information and Regulatory Affairs of the Office of 
Management and Budget.
    By order of the Board of Governors of the Federal Reserve System, 
acting through the Secretary of the Board under delegated authority.

    Dated: June 14, 2016.
Robert deV. Frierson,
Secretary of the Board.
System of Records

BGFRS-1

System name:
    FRB--Recruiting and Placement Records.

System location:
    Board of Governors of the Federal Reserve System, 20th Street and 
Constitution Avenue NW., Washington, DC 20551. Copies of resumes, 
applications, supporting documentation, and offer information may also 
be stored by the hiring managers in their respective Board offices and 
electronic systems.
    Some of the records may be stored by contractors on behalf of the 
Board. The contractors are: PeopleFluent Inc., 434 Fayetteville Street, 
9th Floor, Raleigh, NC 27601, and Oracle Corporation, Equinix CH3-1905 
Lunt Avenue, Elk Grove, IL 60007.

Categories of individuals covered by the system:
    Persons who seek employment with the Board of Governors of the 
Federal Reserve System.

Categories of records in the system:
    Records in the system include resumes, applications, and supporting 
documentation submitted by persons seeking employment; information from 
job fairs; job referrals; notes from interviews with applicants; notes 
of interviews with references; and offer letters and related 
documentation, including verification of education and/or military 
status. The records also include information regarding access to and 
use of the electronic systems. Certain information is also retained to 
enable the Board's Office of Diversity and Inclusion to monitor and 
track the Board's recruiting and hiring performance.

Authority for maintenance of the system:
    Sections 10 and 11 of the Federal Reserve Act (12 U.S.C. 244 and 
248(l)).

Purpose(s):
    These records are collected and maintained to assist the Board in 
recruiting, hiring, and retaining qualified employees, and to allow the 
Board to periodically review its hiring practices.

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    General routine uses A, B, C, D, E, F, G, H, and I apply to this 
system. Records may also be used to disclose information to any source 
from which additional information is requested (to the extent necessary 
to identify the individual, inform the source of the purpose(s) of the 
request, and identify the type of information requested), when 
necessary to obtain information relevant to a Board decision to hire or 
retain an employee, issue a security clearance, conduct a security or 
suitability investigation of an individual, classify jobs, let a 
contract, or issue a license, grant, or other benefit.

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Records in this system are stored securely in paper and stored on 
secure servers as electronic records.

Retrievability:
    Paper records are retrieved by year, hiring division, or recruited 
position,

[[Page 39925]]

not by individually identifiable labels. Electronic records are 
retrieved by name or other identifying aspects.

Access Controls:
    Access to records is limited to those whose official duties require 
it. Paper records are secured by lock and key and electronic records 
are password protected. The electronic storage systems have the ability 
to track individual actions within the applications. The audit and 
accountability controls are based on Board standards which, in turn, 
are based on applicable laws and regulations. The controls assist in 
detecting security violations and performance or other issues within 
the electronic systems.
    Access is restricted to authorized employees and contractors within 
the Board and vendor customer support personnel who require access for 
official business purposes. Board users are classified into different 
roles and common access and usage rights are established for each role. 
User roles are used to delineate between the different types of access 
requirements such that users are restricted to data that is required in 
the performance of their duties. Periodic audits and reviews are 
conducted to determine whether authenticated users still require access 
and whether there have been any unauthorized changes in any information 
maintained.

Retention and disposal:
    The current retention period for application materials of 
applicants who are not hired is two years. The Board is presently re-
evaluating the retention schedule for all application materials, 
however, and until the existing retention period is confirmed as 
appropriate or a new retention period is set, the Board will maintain 
the application materials indefinitely. Application materials for 
applicants who are hired are kept in the employee's official personnel 
file and maintained in accordance with the System of Records entitled 
BGFRS-4, ``FRB--General Personnel Records.''

System manager and address:
    The system manager for records other than those involving the 
recruitment of economist or research assistant positions in the 
economics divisions of the Board is the Assistant Director, Talent 
Acquisition, Management Division, Board of Governors of the Federal 
Reserve System, 20th Street and Constitution Avenue NW., Washington, DC 
20551. The system manager for records involving the recruitment of 
economist or research assistant positions in the economics divisions of 
the Board is the Senior Associate Director, Division of Research and 
Statistics.

Notification procedures:
    An individual desiring to learn of the existence of their record or 
gain access to his or her record in this system of records shall submit 
a request in writing to the Secretary of the Board, Board of Governors 
of the Federal Reserve System, 20th Street and Constitution Avenue NW., 
Washington, DC 20551. The request should contain: (1) A statement that 
it is made pursuant to the Privacy Act of 1974, (2) the name of the 
system of records expected to contain the record requested or a concise 
description of such system of records, (3) necessary information to 
verify the identity of the requester, and (4) any other information 
that may assist in the rapid identification of the record for which 
access is being requested.

Record access procedures:
    Same as ``Notification procedures'' above.

Contesting record procedures:
    Same as ``Notification procedures'' above except that the envelope 
should be clearly marked ``Privacy Act Amendment Request.'' The request 
for amendment of a record should: (1) Identify the system of records 
containing the record for which amendment is requested, (2) specify the 
portion of that record requested to be amended, and (3) describe the 
nature of and reasons for each requested amendment.

Record source categories:
    Information is provided by the individual to whom the record 
pertains; the transcript or notes from interviews with the individual; 
notes from interviews and supporting documentation from references; 
recruiters; job referrals; and official transcripts and other 
documentation from schools identified by the individual.

Exemptions claimed for the system:
    Certain portions of this system of records may be exempt from 5 
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) of the 
Privacy Act pursuant to subsections 5 U.S.C. 552a(k)(2) and (k)(5).

[FR Doc. 2016-14415 Filed 6-17-16; 8:45 am]
 BILLING CODE 6210-01-P