Privacy Act of 1974; System of Records, 38148-38150 [2016-13890]

Download as PDF 38148 Federal Register / Vol. 81, No. 113 / Monday, June 13, 2016 / Notices Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: STORAGE: Delete entry and replace with ‘‘Paper records and electronic storage media.’’ RETRIEVABILITY: Delete entry and replace with ‘‘Employee’s name, SSN and/or DoD ID Number.’’ SAFEGUARDS: Delete entry and replace with ‘‘Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) with an official ‘need to know’ who are responsible for servicing the record in performance of their official duties. Persons are properly screened and cleared for access. Access to computerized data is role-based and further restricted by passwords, which are changed periodically.’’ RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Employee Travel Files, MAC Transportation Authorizations, Ticketing Service Files, and Permanent Change of Station Orders are cutoff at the close of the fiscal year and destroyed 2 years after the cutoff. Passport Files are destroyed when employee is separated, or when the passport has expired without request for renewal, or been revoked, whichever is sooner. Records maintained for accounting purposes; including expense vouchers, invoices, receipted bills, copies of travel orders, travel authorizations, letters of credit and supporting documents are kept as followed: Temporary Duty Travel Files are cutoff at the close of the calendar year and destroyed 3 years after the cutoff; Permanent Change of Station files are cutoff at the close of the calendar year and destroyed 8 years after the cutoff; all other travel document copies are cutoff at the close of the calendar year and destroyed 2 years after the cutoff. Paper files are destroyed by shredding and electronic files are deleted from database by erasure.’’ srobinson on DSK5SPTVN1PROD with NOTICES SYSTEM MANAGER(S) AND ADDRESS: Delete entry and replace with ‘‘Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 South Walton Walker Boulevard, Dallas, TX 75236–1598.’’ NOTIFICATION PROCEDURE: Delete entry and replace with ‘‘Individuals seeking to determine VerDate Sep<11>2014 20:48 Jun 10, 2016 Jkt 238001 whether information about themselves is contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: Director, Administrative Services Division, 3911 South Walton Walker Boulevard, Dallas, TX 75236–1598. Requests should contain the individual’s full name, SSN (last four) or DoD ID number, current address, telephone number, and signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature).’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’’’ RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: FOIA/Privacy Manager, 3911 South Walton Walker Boulevard, Dallas, TX 75236–1598. Requests should contain the individuals’ full name, SSN (last four) or DoD ID number, current address, telephone number, and signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’ If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’’’ CONTESTING RECORD PROCEDURES: Delete entry and replace with ‘‘The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.’’ PO 00000 Frm 00022 Fmt 4703 Sfmt 4703 RECORD SOURCE CATEGORIES: Delete entry and replace with ‘‘From the Exchange employee or other DoD agencies.’’ * * * * * [FR Doc. 2016–13894 Filed 6–10–16; 8:45 am] BILLING CODE 5001–06–P DEPARTMENT OF DEFENSE Office of the Secretary [Docket ID: DOD–2016–OS–0072] Privacy Act of 1974; System of Records Office of the Secretary of Defense, DoD. ACTION: Notice to alter a System of Records. AGENCY: The Office of the Secretary of Defense proposes to alter a system of records, DSCA 03, entitled ‘‘Regional Center Persons/Activity Management System (RCPAMS).’’ The Regional Center Persons/Activity Management System (RCPAMS) will provide: a solution for Regional Center staff to manage operational, logistical and cost details about people, events, enrollments and organizations; a tool for reporting on all data related to Regional Center events; a platform for sharing common processes, terminology and data elements to facilitate efficient communication between the Regional Centers; a single view of each person with whom any of the Regional Centers have a relationship, representing the current snapshot and historical record of events and biographical information; an interface to other systems with which the Regional Centers must exchange data for use by other users and organizations; and an enterprise-class Customer Relationship Management platform to manage two-way communication between SAN and RCPAMS related to events and their participants. SUMMARY: Comments will be accepted on or before July 13, 2016. This proposed action will be effective the day following the end of the comment period unless comments are received which result in a contrary determination. DATES: You may submit comments, identified by docket number and title, by any of the following methods: * Federal Rulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. * Mail: Department of Defense, Office of the Deputy Chief Management Officer, Directorate for Oversight and ADDRESSES: E:\FR\FM\13JNN1.SGM 13JNN1 Federal Register / Vol. 81, No. 113 / Monday, June 13, 2016 / Notices Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350– 1700. Instructions: All submissions received must include the agency name and docket number for this Federal Register document. The general policy for comments and other submissions from members of the public is to make these submissions available for public viewing on the Internet at http:// www.regulations.gov as they are received without change, including any personal identifiers or contact information. Mrs. Luz D. Ortiz, Chief, Records, Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, Washington, DC 20301–1155, or by phone at (571) 372– 0478. SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense notices for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address in FOR FURTHER INFORMATION CONTACT or at http://dpcld.defense.gov/ . The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act of 1974, as amended, was submitted on May 23, 2016, to the House Committee on Oversight and Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A– 130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ (See email from Denise on this citation. FOR FURTHER INFORMATION CONTACT: Dated: June 8, 2016. Aaron Siegel, Alternate OSD Federal Register Liaison Officer, Department of Defense. DSCA 03 SYSTEM NAME: Regional Center Persons/Activity Management System (RCPAMS) (January 28, 2013, 78 FR 5781) CHANGES: * * * * * srobinson on DSK5SPTVN1PROD with NOTICES SYSTEM LOCATION: Delete entry and replace with ‘‘AutoNomic Resources Cloud Platform, 200 Cascade Pointe Lane, Cary, NC 27513–5763.’’ CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Delete entry and replace with ‘‘DoD military and civilian employees, VerDate Sep<11>2014 20:48 Jun 10, 2016 Jkt 238001 students, contractors, alumni, and subject matter experts affiliated with the following Defense Security Cooperation Agency’s (DSCA) five regional centers: Africa Center for Strategic Studies (ACSS), Asia-Pacific Center for Security Studies (APCSS), William J. Perry Center for Hemispheric Defense Studies (CHDS), George Marshall European Center for Security Studies (GCMC), and Near-East-South Asia Center for Strategic Studies (NESA).’’ * * * * * ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: Delete entry and replace with ‘‘In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto. Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Disclosures Required by International Agreements Routine Use: A record from a system of records maintained by a DoD Component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of DoD military and civilian personnel. Disclosure to the Department of Justice for Litigation Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any PO 00000 Frm 00023 Fmt 4703 Sfmt 4703 38149 component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent. Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906. Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. The DoD Blanket Routine Uses set forth at the beginning of the Office of the Secretary of Defense (OSD) compilation of systems of records notices may apply to this system. The complete list of DoD Blanket Routine Uses can be found online at: http:// dpcld.defense.gov/Privacy/SORNs Index/BlanketRoutineUses.aspx. * * * * * RETENTION AND DISPOSAL: Delete entry and replace with ‘‘Cut off on closure of study or event; destroy 25 years after cut off.’’ SYSTEM MANAGER AND ADDRESS: Delete entry and replace with ‘‘Regional Center Persons/Activity Management Program Manager, Defense Security Cooperation Agency, ATTN: PGM/CMO—RCPAMS Program Manager, 201 12th Street South, Suite 203, Arlington, VA 22202–4306.’’ E:\FR\FM\13JNN1.SGM 13JNN1 38150 Federal Register / Vol. 81, No. 113 / Monday, June 13, 2016 / Notices RECORD ACCESS PROCEDURES: Delete entry and replace with ‘‘Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Regional Center Persons/Activity Management Program Manager, Defense Security Cooperation Agency, ATTN: STR/TNG—RCPAMS Program Manager, 201 12th Street South, Suite 203, Arlington, VA 22202–4306. Signed, written requests should include the full name, current address and telephone number, and the name and number of this system of records notice.’’ srobinson on DSK5SPTVN1PROD with NOTICES NOTIFICATION PROCEDURES: Delete entry and replace with ‘‘Individuals seeking access to records about themselves contained in this system should address written inquiries to the Office of the Secretary of Defense/ Joint Staff, Freedom of Information Act Requester Services, 1155 Defense Pentagon, Washington, DC 20301–1155. Signed, written requests should include the full name, current address and telephone number, and the name and number of this system of records notice.’’ * * * * * VerDate Sep<11>2014 20:48 Jun 10, 2016 Jkt 238001 DEPARTMENT OF DEFENSE [FR Doc. 2016–13890 Filed 6–10–16; 8:45 am] Office of the Secretary Revised Non-Foreign Overseas Per Diem Rates Correction In notice document 2016–12469 beginning on page 33481 in the issue of Thursday, May 26, 2016, make the following correction: 1. On pages 33491–33492, the table is corrected to read as set forth below: BILLING CODE 1505–01–D BILLING CODE 5001–06–P PO 00000 Frm 00024 Fmt 4703 Sfmt 4703 E:\FR\FM\13JNN1.SGM 13JNN1

Agencies

[Federal Register Volume 81, Number 113 (Monday, June 13, 2016)]
[Notices]
[Pages 38148-38150]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-13890]


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DEPARTMENT OF DEFENSE

Office of the Secretary

[Docket ID: DOD-2016-OS-0072]


Privacy Act of 1974; System of Records

AGENCY: Office of the Secretary of Defense, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Office of the Secretary of Defense proposes to alter a 
system of records, DSCA 03, entitled ``Regional Center Persons/Activity 
Management System (RCPAMS).'' The Regional Center Persons/Activity 
Management System (RCPAMS) will provide: a solution for Regional Center 
staff to manage operational, logistical and cost details about people, 
events, enrollments and organizations; a tool for reporting on all data 
related to Regional Center events; a platform for sharing common 
processes, terminology and data elements to facilitate efficient 
communication between the Regional Centers; a single view of each 
person with whom any of the Regional Centers have a relationship, 
representing the current snapshot and historical record of events and 
biographical information; an interface to other systems with which the 
Regional Centers must exchange data for use by other users and 
organizations; and an enterprise-class Customer Relationship Management 
platform to manage two-way communication between SAN and RCPAMS related 
to events and their participants.

DATES: Comments will be accepted on or before July 13, 2016. This 
proposed action will be effective the day following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: http://www.regulations.gov. Follow the 
instructions for submitting comments.
    * Mail: Department of Defense, Office of the Deputy Chief 
Management Officer, Directorate for Oversight and

[[Page 38149]]

Compliance, 4800 Mark Center Drive, Mailbox #24, Alexandria, VA 22350-
1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at http://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mrs. Luz D. Ortiz, Chief, Records, 
Privacy and Declassification Division (RPD2), 1155 Defense Pentagon, 
Washington, DC 20301-1155, or by phone at (571) 372-0478.

SUPPLEMENTARY INFORMATION: The Office of the Secretary of Defense 
notices for systems of records subject to the Privacy Act of 1974 (5 
U.S.C. 552a), as amended, have been published in the Federal Register 
and are available from the address in FOR FURTHER INFORMATION CONTACT 
or at http://dpcld.defense.gov/.
    The proposed system report, as required by 5 U.S.C. 552a(r) of the 
Privacy Act of 1974, as amended, was submitted on May 23, 2016, to the 
House Committee on Oversight and Government Reform, the Senate 
Committee on Governmental Affairs, and the Office of Management and 
Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. 
A-130, ``Federal Agency Responsibilities for Maintaining Records About 
Individuals,'' (See email from Denise on this citation.

    Dated: June 8, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
DSCA 03

System name:
    Regional Center Persons/Activity Management System (RCPAMS) 
(January 28, 2013, 78 FR 5781)

Changes:
* * * * *

System location:
    Delete entry and replace with ``AutoNomic Resources Cloud Platform, 
200 Cascade Pointe Lane, Cary, NC 27513-5763.''

Categories of individuals covered by the system:
    Delete entry and replace with ``DoD military and civilian 
employees, students, contractors, alumni, and subject matter experts 
affiliated with the following Defense Security Cooperation Agency's 
(DSCA) five regional centers: Africa Center for Strategic Studies 
(ACSS), Asia-Pacific Center for Security Studies (APCSS), William J. 
Perry Center for Hemispheric Defense Studies (CHDS), George Marshall 
European Center for Security Studies (GCMC), and Near-East-South Asia 
Center for Strategic Studies (NESA).''
* * * * *

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, these records contained therein may specifically be 
disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 
552a(b)(3) as follows:
    Law Enforcement Routine Use: If a system of records maintained by a 
DoD Component to carry out its functions indicates a violation or 
potential violation of law, whether civil, criminal, or regulatory in 
nature, and whether arising by general statute or by regulation, rule, 
or order issued pursuant thereto, the relevant records in the system of 
records may be referred, as a routine use, to the agency concerned, 
whether federal, state, local, or foreign, charged with the 
responsibility of investigating or prosecuting such violation or 
charged with enforcing or implementing the statute, rule, regulation, 
or order issued pursuant thereto.
    Congressional Inquiries Disclosure Routine Use: Disclosure from a 
system of records maintained by a DoD Component may be made to a 
congressional office from the record of an individual in response to an 
inquiry from the congressional office made at the request of that 
individual.
    Disclosures Required by International Agreements Routine Use:
    A record from a system of records maintained by a DoD Component may 
be disclosed to foreign law enforcement, security, investigatory, or 
administrative authorities to comply with requirements imposed by, or 
to claim rights conferred in, international agreements and arrangements 
including those regulating the stationing and status in foreign 
countries of DoD military and civilian personnel.
    Disclosure to the Department of Justice for Litigation Routine Use: 
A record from a system of records maintained by a DoD Component may be 
disclosed as a routine use to any component of the Department of 
Justice for the purpose of representing the Department of Defense, or 
any officer, employee or member of the Department in pending or 
potential litigation to which the record is pertinent.
    Disclosure of Information to the National Archives and Records 
Administration Routine Use: A record from a system of records 
maintained by a DoD Component may be disclosed as a routine use to the 
National Archives and Records Administration for the purpose of records 
management inspections conducted under authority of 44 U.S.C. 2904 and 
2906.
    Data Breach Remediation Purposes Routine Use: A record from a 
system of records maintained by a Component may be disclosed to 
appropriate agencies, entities, and persons when (1) The Component 
suspects or has confirmed that the security or confidentiality of the 
information in the system of records has been compromised; (2) the 
Component has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by the 
Component or another agency or entity) that rely upon the compromised 
information; and (3) the disclosure made to such agencies, entities, 
and persons is reasonably necessary to assist in connection with the 
Components efforts to respond to the suspected or confirmed compromise 
and prevent, minimize, or remedy such harm.
    The DoD Blanket Routine Uses set forth at the beginning of the 
Office of the Secretary of Defense (OSD) compilation of systems of 
records notices may apply to this system. The complete list of DoD 
Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
* * * * *

Retention and disposal:
    Delete entry and replace with ``Cut off on closure of study or 
event; destroy 25 years after cut off.''

System manager and address:
    Delete entry and replace with ``Regional Center Persons/Activity 
Management Program Manager, Defense Security Cooperation Agency, ATTN: 
PGM/CMO--RCPAMS Program Manager, 201 12th Street South, Suite 203, 
Arlington, VA 22202-4306.''

[[Page 38150]]

Notification procedures:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Regional Center Persons/
Activity Management Program Manager, Defense Security Cooperation 
Agency, ATTN: STR/TNG--RCPAMS Program Manager, 201 12th Street South, 
Suite 203, Arlington, VA 22202-4306.
    Signed, written requests should include the full name, current 
address and telephone number, and the name and number of this system of 
records notice.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
records about themselves contained in this system should address 
written inquiries to the Office of the Secretary of Defense/Joint 
Staff, Freedom of Information Act Requester Services, 1155 Defense 
Pentagon, Washington, DC 20301-1155.
    Signed, written requests should include the full name, current 
address and telephone number, and the name and number of this system of 
records notice.''
* * * * *
[FR Doc. 2016-13890 Filed 6-10-16; 8:45 am]
 BILLING CODE 5001-06-P