Privacy Act of 1974; Systems of Records, 22268-22271 [2016-08652]

Agencies

• FEDERAL HOUSING FINANCE AGENCY

[Federal Register Volume 81, Number 73 (Friday, April 15, 2016)]
[Notices]
[Pages 22268-22271]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-08652]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2016-N-04]


Privacy Act of 1974; Systems of Records

AGENCY: Federal Housing Finance Agency.

ACTION: Notice of revision to an existing Privacy Act system of 
records.

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SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a (Privacy Act), the Federal Housing 
Finance Agency (FHFA) gives notice of a revision to an existing Privacy 
Act system of records.
    The existing system is Emergency Notification System (FHFA-14) and 
is being revised in its entirety. The system is being revised to add 
additional information that is being collected; to

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change the location of the system; and to update the routine uses of 
the system. The revised system will contain information that FHFA will 
use to maintain emergency contact information for current FHFA 
employees and contractor personnel. The system will provide for high-
speed message delivery that reaches agency and contractor personnel in 
response to threat alerts issued by the Department of Homeland 
Security, weather related emergencies, or other critical situations 
that disrupt the operations of and accessibility to an FHFA worksite. 
The system also provides for personnel accountability during an 
emergency through personnel sign-in and rapid alert and notification.

DATES: To be assured of consideration, comments should be received on 
or before May 16, 2016. This revised system of records will become 
effective on May 25, 2016 without further notice unless comments 
necessitate otherwise. FHFA will publish a new notice if the effective 
date is delayed to review comments or if changes are made based on 
comments received.

ADDRESSES: Submit comments to FHFA only once, identified by ``2016-N-
04,'' using any one of the following methods:
     Agency Web site: www.fhfa.gov/open-for-comment-or-input.
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, you may also send it by 
email to FHFA at RegComments@fhfa.gov to ensure timely receipt by the 
agency. Please include ``Comments/No. 2016-N-04'' in the subject line 
of the message.
     Hand Delivered/Courier: The hand delivery address is: 
Alfred M. Pollard, General Counsel, Attention: Comments/No. 2016-N-04, 
Federal Housing Finance Agency, Eight Floor, 400 7th Street SW., 
Washington, DC 20219. The package should be delivered to the Seventh 
Street entrance Guard Desk, First Floor, on business days between 9 
a.m. and 5 p.m.
     U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: The mailing address for comments is: Alfred M. 
Pollard, General Counsel, Attention: Comments/No. 2016-N-04, Federal 
Housing Finance Agency, Eighth Floor, 400 7th Street SW., Washington, 
DC 20219. Please note that all mail sent to FHFA via the U.S. Postal 
Service is routed through a national irradiation facility, a process 
that may delay delivery by approximate two weeks.
    See SUPPLEMENTARY INFORMATION for additional information on 
submission and posting of comments.

FOR FURTHER INFORMATION CONTACT: Andrew Wheeler, Supervisory Security 
Specialist, Office of the Chief Operating Officer at (202) 649-3764; or 
David A. Lee, Senior Agency Official for Privacy, privacy@fhfa.gov, 
(202) 649-3803 (not toll free numbers), Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20219. The telephone number for the 
Telecommunications Device for the Hearing Impaired is (800) 877-8339.

SUPPLEMENTARY INFORMATION: 

I. Comments

    Instructions: FHFA seeks public comments on the revised system of 
records and will take all comments into consideration before issuing 
the final notice. See 5 U.S.C. 552a(e)(4) and (11). In addition to 
referencing ``Comments/No. 2016-N-04,'' please reference the title and 
number of the system of records your comment addresses: ``Emergency 
Notification System (FHFA-14).''
    Posting and Public Availability of Comments: All comments received 
will be posted without change on the FHFA Web site at https://www.fhfa.gov, and will include any personal information provided, such 
as your name, address (home and email), telephone number and any other 
information you provide. In addition, copies of all comments received 
will be available for examination by the public on business days 
between the hours of 10 a.m. and 3 p.m., at the Federal Housing Finance 
Agency, 400 7th Street SW., Washington, DC 20219. To make an 
appointment to inspect comments, please call the Office of General 
Counsel at (202) 649-3804.

II. Introduction

    This notice informs the public of FHFA's proposal to revise in its 
entirety an existing system of records. This notice satisfies the 
Privacy Act requirement that an agency publish a system of records 
notice in the Federal Register when there is an addition to the 
agency's system of records. It has been recognized by Congress that 
application of all requirements of the Privacy Act to certain 
categories of records may have an undesirable and often unacceptable 
effect upon agencies in the conduct of necessary public business. 
Consequently, Congress established general exemptions and specific 
exemptions that could be used to exempt records from provisions of the 
Privacy Act. Congress also required that exempting records from 
provisions of the Privacy Act would require the head of an agency to 
publish a determination to exempt a record from the Privacy Act as a 
rule in accordance with the Administrative Procedures Act. The Director 
of FHFA has determined that records and information in this revised 
system of records are not exempt from requirements of the Privacy Act.
    As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (61 FR 6428, 6435 (February 20, 1996)), FHFA has 
submitted a report describing the revised system of records covered by 
this notice, to the Committee on Oversight and Government Reform of the 
House of Representatives, the Committee on Homeland Security and 
Governmental Affairs of the Senate, and the Office of Management and 
Budget.
    The revised system of records described above is set forth in its 
entirety below.
FHFA-14

SYSTEM NAME:
    Emergency Notification System.

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 
20219; Everbridge, Inc., Burbank, CA and Denver, CO; and any alternate 
work site utilized by Federal Housing Finance Agency (FHFA) employees 
or by individuals assisting such employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Current and former FHFA employees and contractor personnel, and 
emergency contacts for these individuals.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and contact information such as addresses (home, mailing and/
or business), telephone numbers (personal and/or business), electronic 
mail addresses (personal and/or business), photographs, and geospatial 
and/or geolocation data.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552a; 12 U.S.C. 4515; and Executive Orders 12656, 12148, 
and 10995.

PURPOSE(S):
    The purpose of this system of records is to maintain emergency 
contact

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information for current FHFA employees and contractor personnel. The 
system provides for high-speed message delivery that reaches all agency 
and contractor personnel in response to threat alerts issued by the 
Department of Homeland Security, weather related emergencies, or other 
critical situations that disrupt the operations of and accessibility to 
an FHFA worksite. The system also provides for personnel accountability 
during an emergency, through personnel sign-in and rapid alert and 
notification.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Records in this system may be disclosed to any individual 
during the course of any inquiry or investigation conducted by FHFA, or 
in connection with civil or administrative litigation, if FHFA has 
reason to believe that the individual to whom the record is disclosed 
may have further information about the matters related therein, and 
those matters appeared to be relevant at the time to the subject matter 
of the inquiry.
    (3) A record or information in the system may be disclosed to any 
individual with whom FHFA contracts to reproduce, by typing, photocopy 
or other means, any record within this system for use by FHFA and its 
employees in connection with their official duties or to any individual 
who is utilized by FHFA to perform clerical or stenographic functions 
relating to the official business of FHFA.
    (4) To appropriate federal, state, and local authorities 
responsible for investigating or prosecuting a violation of, or for 
enforcing or implementing a statute, rule, regulation, or order issued, 
when the information indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto.
    (5) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when FHFA is a 
party to the proceeding or has a significant interest in the 
proceeding, to the extent that the information is determined to be 
relevant and necessary.
    (6) To a Congressional office from the record of an individual in 
response to an inquiry from the Congressional office made at the 
request of that individual.
    (7) To contractor personnel, interns, and others performing or 
working on a contract, service, grant, cooperative agreement, or 
project for FHFA.
    (8) To any Federal government authority for the purpose of 
coordinating with or reviewing FHFA's continuity of operations plans or 
emergency contingency plans.
    (9) To any Federal, State or Local government authority for the 
purpose of coordinating a response to threat alerts issued by the 
Department of Homeland Security, weather related emergencies, or other 
critical situations that disrupt the operations of and accessibility to 
an FHFA worksite.
    (10) To the National Archives and Records Administration, Office of 
Government Information Services (OGIS), to the extent necessary to 
fulfill its responsibilities in 5 U.S.C. 552(b), to review 
administrative agency policies, procedures and compliance with the 
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of 
mediation services to resolve disputes between persons making FOIA 
requests and administrative agencies.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk, or tape records are stored in 
locked file rooms, locked file cabinets and/or safes.

RETRIEVABILITY:
    Records may be retrieved by any of the following: Name, email 
address, telephone number, or an assigned file number for the purpose 
of responding to the requestor. Information may additionally be 
retrieved by other personal identifiers.

SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-hour security guard 
service. Computerized records are safeguarded through use of access 
codes and other information technology security measures. Paper records 
are safeguarded by locked file rooms, locked file cabinets, and/or 
safes. Access to the records is restricted to those who require the 
records in the performance of official duties related to the purposes 
for which the system is maintained.

RETENTION AND DISPOSAL:
    Records are periodically purged and disposed of for individuals who 
are no longer employees or contractors of FHFA. Otherwise, records are 
retained and disposed of in accordance with the appropriate National 
Archives and Records Administration General Records Schedules and FHFA 
Retention Schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of the Chief Operating Officer, Federal Housing Finance 
Agency, 400 7th Street SW., Washington, DC 20219.

NOTIFICATION PROCEDURES:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer. Inquiries may 
be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20219, or can be submitted 
electronically at https://www.fhfa.gov/AboutUs/FOIAPrivacv/Pages/Privacv.aspx in accordance with the procedures set forth in 12 CFR part 
1204.

RECORD ACCESS PROCEDURES:
    Direct requests for access to a record to the Privacy Act Officer. 
Requests may be mailed to the Privacy Act Officer, Federal Housing 
Finance Agency, 400 7th Street SW., Washington, DC 20219, or can be 
submitted electronically at https://www.fhfa.gov/AboutUs/FOIAPrivacv/Pages/Privacv.aspx in

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accordance with the procedures set forth in 12 CFR part 1204.

CONTESTING RECORD PROCEDURES:
    Direct requests to contest or appeal an adverse decision for a 
record to the Privacy Act Appeals Officer. Requests may be mailed to 
the Privacy Act Appeals Officer, Federal Housing Finance Agency, 400 
7th Street SW., Washington, DC 20219, or can be submitted 
electronically at https://www.fhfa.gov/AboutUs/FOIAPrivacv/Pages/Privacv.aspx in accordance with the procedures set forth in 12 CFR part 
1204.

RECORD SOURCE CATEGORIES:
    Information is provided by FHFA employees and FHFA contractor 
personnel.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

    Dated: April 6, 2016.
Melvin L. Watt,
Director, Federal Housing Finance Agency.
[FR Doc. 2016-08652 Filed 4-14-16; 8:45 am]
 BILLING CODE 8070-01-P