Privacy Act of 1974; System of Records, 20369-20371 [2016-07953]

Agencies

• DEPARTMENT OF DEFENSE
• Department of the Air Force

[Federal Register Volume 81, Number 67 (Thursday, April 7, 2016)]
[Notices]
[Pages 20369-20371]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-07953]


=======================================================================
-----------------------------------------------------------------------

DEPARTMENT OF DEFENSE

Department of the Air Force

[Docket ID: USAF-2016-HQ-0003]


Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DoD.

ACTION: Notice to alter a System of Records.

-----------------------------------------------------------------------

SUMMARY: The Department of the Air Force proposes to alter a system of 
records notice, System Identifier, F036 AFMC D, entitled ``Education/
Training

[[Page 20370]]

Management System (ETMS)'' to collect education and training 
information that will support the needs of the education and training 
communities located at Headquarters Air Force Materiel Command and 
subordinate units.

DATES: Comments will be accepted on or before May 9, 2016. This 
proposed action will be effective the date following the end of the 
comment period unless comments are received which result in a contrary 
determination.

ADDRESSES: You may submit comments, identified by docket number and 
title, by any of the following methods:
    * Federal Rulemaking Portal: https://www.regulations.gov.
    Follow the instructions for submitting comments.
    * Mail: ODCMO, Directorate for Oversight and Compliance, 4800 Mark 
Center Drive, Attn: Mailbox 24, Alexandria, VA 22350-1700.
    Instructions: All submissions received must include the agency name 
and docket number for this Federal Register document. The general 
policy for comments and other submissions from members of the public is 
to make these submissions available for public viewing on the Internet 
at https://www.regulations.gov as they are received without change, 
including any personal identifiers or contact information.

FOR FURTHER INFORMATION CONTACT: Mr. LaDonne L. White, Department of 
the Air Force Privacy Office, Office of Warfighting Integration and 
Chief Information Officer, ATTN: SAF/CIO A6, 1800 Air Force Pentagon, 
Washington, DC 20330-1800, or by phone at (571) 256-2515.

SUPPLEMENTARY INFORMATION: The Department of the Air Force's notices 
for systems of records subject to the Privacy Act of 1974 (5 U.S.C. 
552a), as amended, have been published in the Federal Register and are 
available from the address in FOR FURTHER INFORMATION CONTACT or from 
the Defense Privacy and Civil Liberties Division Web site at https://dpcld.defense.gov/. The proposed systems reports, as required by 5 
U.S.C. 552a(r) of the Privacy Act of 1974, as amended, were submitted 
on March 28, 2016, to the House Committee on Oversight and Government 
Reform, the Senate Committee on Homeland Security and Governmental 
Affairs, and the Office of Management and Budget (OMB) pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (February 20, 1996, 61 FR 6427).

    Dated: April 1, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AFMC D

System name:
    Education/Training Management System (ETMS) (June 11, 1997, 62 FR 
31793)
* * * * *

Changes:
* * * * *

System name:
    Delete entry and replace with ``Education and Training Management 
System (ETMS)''

System location:
    Delete entry and replace with ``Headquarters Air Force Materiel 
Command (HQ AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, 
Ohio 45433-5006.''

Categories of individuals covered by the system:
    Delete entry and replace with ``Air Force active duty personnel and 
civilian employees, National Guard, and Reserve personnel.''

Categories of records in the system:
    Delete entry and replace with ``Name, Social Security Number (SSN), 
date of birth, home address, personal telephone numbers, personal email 
address, degree earned and year, courses taken, date of hire and 
employment end date, supervisory level attained, pay plan and grade, 
series, rank, Air Force Specialty Code, and duty title. Acquisition 
license history to include occupational certifications, acquisition 
level and date attained. Training course dates, course codes, course 
titles, and hours completed.''

Authority for maintenance of the system:
    Delete entry and replace with ``10 U.S.C. 8013, Secretary of the 
Air Force; Air Force Materiel Command Instruction (AFMCI) 36-401, 
Employee Training and Development; Title 5 U.S.C. Chapter 41: Training; 
(EEO) Act of 1972 (PL 92-261); and E.O. 9397 (SSN), as amended.''

Purpose(s):
    Delete entry and replace with ``To collect education and training 
information that will support the needs of the education and training 
communities located at Headquarters Air Force Materiel Command and 
subordinate units.''

Routine uses of records maintained in the system including categories 
of users and the purposes of such uses:
    Delete entry and replace with ``In addition to those disclosures 
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, 
as amended, the records contained therein may specifically be disclosed 
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as 
follows:
    The DoD Blanket Routine Uses set forth at the beginning of the Air 
Force complilation of system of records notices may apply to this 
system. The complete list of DoD blanket routine uses can be found 
online at: https://dpcld.defense.gov/Privacy/SORNsIndex/
BlanketRoutineUses.aspx.''

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
Storage:
    Delete entry and replace with ``Electronic storage media.''

Retrievability:
    Delete entry and replace with ``Name and/or SSN''.

Safeguards:
    Delete entry and replace with ``Records are maintained in a secure 
facility on the installation; physical entry is restricted by security 
guards and presentation of authenticated identification badges at entry 
control points, and cipher locks and key cards for access into 
buildings. Records are accessed by the custodian of the record system 
and by person(s) responsible for servicing the record system in the 
performance of their official duties using Common Access Cards. Persons 
are properly screened and cleared for access. The information is 
protected by using user profiles, passwords, and encryption.
    User profiles are role-based and ensure that only data accessible 
to the individual's role will appear on the screen.''

Retention and disposal:
    Delete entry and replace with ``Records are destroyed 10 years 
after the individual completes or discontinues a training course, when 
superseded, obsolete, or training is completed and posted to the 
employees official personnel record. Computer records are destroyed by 
erasing, deleting, or overwriting.''

System manager(s) and address:
    Delete entry and replace with ``Directorate of Manpower, Personnel, 
and Services, HQ AFMC/A1DS, Headquarters Air Force Materiel

[[Page 20371]]

Command (HQ AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, 
Ohio 45433-5006.''

Notification procedure:
    Delete entry and replace with ``Individuals seeking to determine 
whether information about themselves is contained in this system of 
records should address written inquiries to Directorate of Manpower, 
Personnel, and Services, HQ AFMC/A1DS, Headquarters Air Force Materiel 
Command (HQ AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, 
Ohio 45433-5006.''
    For verification purposes, individual should provide their name, 
SSN, and any details which may assist in locating records, and their 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Record access procedures:
    Delete entry and replace with ``Individuals seeking access to 
information about themselves contained in this system of records should 
address written requests to Directorate of Manpower, Personnel, and 
Services, HQ AFMC/A1DS, Headquarters Air Force Materiel Command (HQ 
AFMC), 4375 Chidlaw Road, Wright-Patterson Air Force Base, Ohio 45433-
5006.
    For verification purposes, individual should provide their name, 
SSN, and any details which may assist in locating records, and their 
signature.
    In addition, the requester must provide a notarized statement or an 
unsworn declaration made in accordance with 28 U.S.C. 1746, in the 
following format:

If executed outside the United States:
    `I declare (or certify, verify, or state) under penalty of perjury 
under the laws of the United States of America that the foregoing is 
true and correct. Executed on (date). (Signature)'.
    If executed within the United States, its territories, possessions, 
or commonwealths: `I declare (or certify, verify, or state) under 
penalty of perjury that the foregoing is true and correct. Executed on 
(date). (Signature)'.''

Contesting records procedures:
    Delete entry and replace with ``The Air Force rules for accessing 
records and for contesting contents and appealing initial agency 
determinations are published in Air Force Instruction 33-332, The Air 
Force Privacy and Civil Liberties Program; 32 CFR part 806b, and may be 
obtained from the system manager.''

Record source categories:
    Delete entry and replace with ``Individual, Military Personnel Data 
System (MILPDS), Defense Civilian Personnel Data System (DCPDS), Air 
Force Directory Service (AFDS), and Automated Distributed Learning 
System (ADLS)
* * * * *
[FR Doc. 2016-07953 Filed 4-6-16; 8:45 am]
 BILLING CODE 5001-06-P