Statement of Organization, Functions and Delegations of Authority, 19981-19982 [2016-07882]

Agencies

• DEPARTMENT OF HEALTH AND HUMAN SERVICES
• Health Resources and Services Administration

[Federal Register Volume 81, Number 66 (Wednesday, April 6, 2016)]
[Notices]
[Pages 19981-19982]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-07882]


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DEPARTMENT OF HEALTH AND HUMAN SERVICES

Health Resources and Services Administration


Statement of Organization, Functions and Delegations of Authority

    This notice amends Part R of the Statement of Organization, 
Functions and Delegations of Authority of the Department of Health and 
Human Services (HHS), Health Resources and Services Administration 
(HRSA) (60 FR 56605, as amended November 6, 1995; as last amended at 81 
FR 10874-10875 dated March 2, 2016).
    This notice reflects organizational changes in the Health Resources 
and Services Administration (HRSA), Office of Federal Assistance 
Management (RJ). Specifically, this notice: (1) Establishes the Office 
of Operations and Management (RJA); (2) establishes the Office of Data 
and Organizational Management (RJB); and (3) updates the functional 
statement for the Office of Federal Assistance Management (RJ) in its 
entirety.

Chapter RJ--Office of Federal Assistance Management

Section RJ-00, Mission

    The Office of Federal Assistance Management (OFAM) through 
strategic direction and collaborative efforts provides leadership in 
the awarding and oversight of federal funds and related activities that 
advance the HRSA mission.

Section RJ-10, Organization

    Delete the organization for the Office of Federal Assistance 
Management in its entirety and replace with the following:
    The Office of Federal Assistance Management (RJ) is headed by the 
Associate Administrator, who reports directly to the Administrator, 
Health Resources and Services Administration. The Office of Federal 
Assistance Management includes the following components:
    (1) Office of the Associate Administrator (RJ);
    (2) Office of Operations Management (RJA);
    (3) Office of Data and Organizational Management (RJB);
    (4) Division of Financial Integrity (RJ1);
    (5) Division of Grants Policy (RJ2);
    (6) Division of Grants Management Operations (RJ3); and
    (7) Division of Independent Review (RJ4).

Section RJ-20, Functions

    This notice reflects organizational changes in the Health Resources 
and Services Administration (HRSA), Office of Federal Assistance 
Management (RJ). Specifically, this notice: (1) Establishes the Office 
of Operations and Management (RJA); (2) establishes the Office of Data 
and Organizational Management (RJB); and (3) updates the functional 
statement for the Office of Federal Assistance Management (RJ) in its 
entirety.
    Delete the function for the Office of Federal Assistance 
Management, and replace in its entirety.

Office of Federal Assistance Management (RJ)

    The Office of Federal Assistance Management (OFAM) provides 
national leadership in the administration and assurance of the 
financial integrity of HRSA's programs and provides oversight over HRSA 
activities to ensure that HRSA's resources are being properly used and 
protected. Provides leadership, direction, and coordination to all 
phases of grants policy, administration, and independent review of 
Competitive grant applications. Specifically: (1) Serves as the 
Administrator's principal source for grants policy and financial 
integrity of HRSA programs; (2) exercises oversight over the Agency's 
business processes related to assistance programs; (3) facilitates, 
plans, directs, and coordinates the administration of HRSA grant 
policies and operations; (4) directs and carries out the independent 
review of grant applications for all of HRSA's programs; (5) exercises 
the responsibility within HRSA for grant and cooperative agreement 
receipt, award, and post-award processes; and (6) plans, directs plus 
manages the electronic systems and business operations that enable 
staff to perform their day-to-day work.

Office of Operations Management (RJA)

    Plans, directs and coordinates OFAM-wide administrative management 
activities. Specifically: (1) Serves as the principal source for 
administrative operations advice and assistance; (2) provides guidance 
and coordinates personnel activities for OFAM; (3) provides 
organization and management analysis, coordinating the allocation of 
personnel resources, developing policies and procedures for internal 
operations, interpreting and implementing OFAM management policies and 
procedures and systems; (4) develops and coordinates OFAM 
administrative delegations of authority activities (5) lead, plan, and 
coordinate all OFAM budgetary activities, such as contracts, 
procurements and inter-agency agreements, as well as, provides guidance 
and support to OFAM leadership in these areas; (6) provides OFAM-wide 
support services such as travel coordination, supply management, 
equipment utilization, printing, property management, space management, 
records management, and management reports; (7) coordinates OFAM 
administrative management activities with other components within HRSA 
and HHS, and with other Federal agencies, as appropriate; and (8) 
provides overall support for OFAM's continuity of operations and 
emergency support.

Office of Data and Organizational Management (RJB)

    The Office of Data and Organizational Management provides strategic 
management and direction for OFAM-wide efforts addressing 
organizational and staff development, communication and outreach, 
business operations and data analysis and evaluation. Specifically: (1) 
Develops and manages

[[Page 19982]]

multi-year strategic plans; (2) develops and manages OFAM performance 
measures; (3) provides management guidance on organizational process 
improvement within OFAM and its divisions as needed; (4) provides 
guidance on organizational capacity needs for human resources; (5) 
provides guidance to OFAM managers to plan strategic direction for OFAM 
staff development, including guidance to OFAM managers for leadership 
development and staff engagement; (6) develops, implements and manages 
OFAM's communication plan; (7) provides strategic direction on the use 
of communication tools, formats, resources to reach internal and 
external audiences; (8) manages and maintains current data on all 
electronic sites; (9) provides targeted outreach to non-federal award 
recipients; and (10) manages and provides guidance on Executive 
Secretariat processes, Standard Operating Procedures, and routine 
internal communications.

Division of Financial Integrity (RJ1)

    The Division of Financial Integrity: (1) Coordinates Agency-wide 
efforts addressing HHS's Program Integrity Initiative/Enterprise Risk 
Management; (2) serves as the Agency's focal point for resolving audit 
findings on HRSA programs resulting from the Single Audits and special 
reviews; (3) conducts financial and compliance reviews of non-federal 
entities use of HRSA funds; (4) conducts the pre-award financial 
assessment of HRSA non-federal entities; (5) conducts the pre-award and 
post-award review of grant applicant's and non-federal entities 
financial soundness and management including accounting systems for 
managing federal grants; (6) conducts ad hoc studies and reviews 
related to the financial integrity of the HRSA business processes 
related to assistance programs; (7) serves as the Agency's liaison with 
the Office of Inspector General for issues related to HRSA programs; 
(8) coordinates non-federal entities appeal actions for the Department 
on HRSA decisions related to HRSA programs; (9) coordinates the 
preparation of informational reports on high risk non-federal entities; 
(10) coordinates contractor audit/financial assessment assignments; 
(11) responds to data requests; (12) serves as the HRSA liaison with 
the Department on the Single Audit Compliance Supplement update; (13) 
conducts internal audits; and (14) serves as the outreach to HRSA staff 
and non-federal entities to increase monitoring efforts for non-federal 
entities.

Division of Grants Policy (RJ2)

    The Division of Grants Policy (DGP) analyzes, develops and 
implements HRSA's federal assistance award policy in compliance with 
statutes, regulations, Government-wide administrative requirements and 
Departmental policy. The DGP recommends internal procedures to ensure 
consistent and effective stewardship of taxpayer dollars.

Division of Grants Management Operations (RJ3)

    The Division of Grants Management Operations exercises 
responsibility within HRSA for all business aspects of grant and 
cooperative agreement award and post-award processes, and participates 
in the planning, development, and implementation of policies and 
procedures for grants and other federal financial assistance 
mechanisms. Specifically: (1) Plans, directs and carries out the grants 
officer functions for all of HRSA's grant programs as well as awarding 
official functions for various scholarship, loan, and loan repayment 
assistance programs; (2) participates in the planning, development, and 
implementation of policies and procedures for grants and cooperative 
agreements; (3) provides assistance and technical consultation to 
program offices and grantees in the application of laws, regulations, 
policies, and guidelines relative to the Agency's grant and cooperative 
agreement programs; (4) develops standard operating procedures, 
methods, and materials for the administration of the Agency's grants 
programs; (5) establishes standards and guides for grants management 
operations; (6) reviews grantee financial status reports and prepares 
reports and analyses on the grantee's use of funds; (7) provides 
technical assistance to applicants and grantees on financial and 
administrative aspects of grant projects; (8) provides data and 
analyses as necessary for budget planning, hearings, operational 
planning, and management decisions; (9) participates in the development 
of program guidance and instructions for grant competitions; (10) 
oversees contracts in support of receipt of applications, records 
management, and grant closeout operations; and (11) supports post-award 
monitoring and closeout by analyzing payment management system data and 
working with grants and program office staff.

Division of Independent Review (RJ4)

    The Division of Independent Review is responsible for the 
management and oversight of HRSA's independent review of grant and 
cooperative agreement applications for funding. Specifically: (1) 
Plans, directs, and carries out HRSA's independent review of 
applications for grants and cooperative agreement funding, and assures 
that the process is fair, open, and competitive; (2) develops, 
implements, and maintains policies and procedures necessary to carry 
out the Agency's independent review/peer review processes; (3) provides 
technical assistance to independent reviewers ensuring that reviewers 
are aware of and comply with appropriate administrative policies and 
regulations; (4) provides technical advice and guidance to the Agency 
regarding the independent review processes; (5) coordinates and assures 
the development of program policies and rules relating to HRSA's 
extramural grant activities; and (6) provides HRSA's Offices and 
Bureaus with the final disposition of all reviewed applications.

Delegations of Authority

    All delegations of authority and re-delegations of authority made 
to HRSA officials that were in effect immediately prior to this 
reorganization, and that are consistent with this reorganization, shall 
continue in effect pending further re-delegation.
    This reorganization is effective upon date of signature.

    Dated: March 28, 2016.
James Macrae,
Acting Administrator.
[FR Doc. 2016-07882 Filed 4-5-16; 8:45 am]
 BILLING CODE 4165-15-P