Privacy Act of 1974; System of Records, 12881-12883 [2016-05445]
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asabaliauskas on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 81, No. 48 / Friday, March 11, 2016 / Notices
circumstances beyond the control of the
Designated Federal Officer, the Board of
Visitors of the U.S. Air Force Academy
was unable to provide public notice of
its meeting of March 18, 2016, or the
amended meeting notice clarifying the
meeting agenda as required by 41 CFR
102–3.150(a). Accordingly, the Advisory
Committee Management Officer for the
Department of Defense, pursuant to 41
CFR 102–3.150(b), waives the 15calendar day notification requirement
for the initial meeting notice (Federal
Register, Volume 81, Number 33,
Monday, March 7, 2016) and the
amended meeting notice. The purpose
of this meeting is to review morale and
discipline, social climate, curriculum,
instruction, infrastructure, fiscal affairs,
academic methods, and other matters
relating to the Academy. Specific topics
for this meeting include a
Superintendent’s Update; USAFA
Admissions Update; Air Force Academy
Athletic Corporation Update. Public
attendance at this USAFA BoV meeting
shall be accommodated on a first-come,
first-served basis up to the reasonable
and safe capacity of the meeting room.
In addition, any member of the public
wishing to provide input to the USAFA
BoV should submit a written statement
in accordance with 41 CFR 102–3.140(c)
and section 10(a)(3) of the Federal
Advisory Committee Act and the
procedures described in this paragraph.
Written statements must address the
following details: the issue, discussion,
and a recommended course of action.
Supporting documentation may also be
included as needed to establish the
appropriate historical context and
provide any necessary background
information. Written statements can be
submitted to the Designated Federal
Officer (DFO) at the Air Force address
detailed below at any time. However, if
a written statement is not received at
least 10 calendar days before the first
day of the meeting which is the subject
of this notice, then it may not be
provided to or considered by the BoV
until its next open meeting. The DFO
will review all timely submissions with
the BoV Chairman and ensure they are
provided to members of the BoV before
the meeting that is the subject of this
notice. If after review of timely
submitted written comments and the
BoV Chairman and DFO deem
appropriate, they may choose to invite
the submitter of the written comments
to orally present the issue during an
open portion of the BoV meeting that is
the subject of this notice. Members of
the BoV may also petition the Chairman
to allow specific personnel to make oral
presentations before the BoV. In
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Jkt 238001
accordance with 41 CFR 102–3.140(d),
any oral presentations before the BoV
shall be in accordance with agency
guidelines provided pursuant to a
written invitation and this paragraph.
Direct questioning of BoV members or
meeting participants by the public is not
permitted except with the approval of
the DFO and Chairman. For the benefit
of the public, rosters that list the names
of BoV members and any releasable
materials presented during the open
portions of this BoV meeting shall be
made available upon request.
Contact Information: For additional
information or to attend this BoV
meeting, contact Major Jennifer Hubal,
Accessions and Training Division, AF/
A1PT, 1040 Air Force Pentagon,
Washington, DC 20330, (703) 695–4066,
Jennifer.M.Hubal.mil@mail.mil.
Henry Williams,
Civ, Acting Air Force Federal Register Liaison
Officer.
[FR Doc. 2016–05418 Filed 3–10–16; 8:45 am]
BILLING CODE 5001–10–P
12881
* Mail: Department of Defense, Office
of the Deputy Chief Management
Officer, Directorate of Oversight and
Compliance, Regulatory and Audit
Matters Office, 9010 Defense Pentagon,
Washington, DC 20301–9010.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
Ms.
Tracy Rogers, Department of the Army,
Privacy Office, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22325–3827 or by calling (703) 428–
7499.
FOR FURTHER INFORMATION CONTACT:
The
Department of the Army’s notices for
systems of records subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or from the Defense Privacy
and Civil Liberties Division Web site at
https://dpcld.defense.gov/.
The proposed systems reports, as
required by 5 U.S.C. 552a(r) of the
Privacy Act, as amended, were
submitted on February 18, 2016, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Homeland Security and
Governmental Affairs, and the Office of
Management and Budget (OMB)
pursuant to paragraph 4c of Appendix I
to OMB Circular No. A–130, ‘‘Federal
Agency Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (February 20, 1996, 61
FR 6427).
SUPPLEMENTARY INFORMATION:
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2016–HQ–0007]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
Notice to alter a System of
Records.
AGENCY:
ACTION:
The Department of the Army
proposes to alter a system of records
notice AAFES 0602.04a, entitled ‘‘Legal
Office Management System,’’ to review
and process charges and claims of unfair
labor practices through formal/informal
negotiations; to review and process
bankruptcy related claims; for
managerial and statistical reports; to
process other legal complaints against
individuals; to initiate litigation as
necessary; to investigate other claims
and prepare responses; and to defend
the Exchange in civil suits filed against
it in the Federal Court System.
DATES: Comments will be accepted on or
before April 11, 2016. This proposed
action will be effective on the date
following the end of the comment
period unless comments are received
which result in a contrary
determination.
ADDRESSES: You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
SUMMARY:
PO 00000
Frm 00024
Fmt 4703
Sfmt 4703
Dated: March 7, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
AAFES 0602.04a
SYSTEM NAME:
Legal Office Management System
(May 9, 2001, 66 FR 23683)
CHANGES:
SYSTEM IDENTIFIER:
Delete entry and replace with
‘‘AAFES 0602.04’’.
*
*
*
*
*
E:\FR\FM\11MRN1.SGM
11MRN1
12882
Federal Register / Vol. 81, No. 48 / Friday, March 11, 2016 / Notices
SYSTEM LOCATION:
Delete entry and replace with ‘‘Office
of the General Counsel at Headquarters,
Army and Air Force Exchange Service,
3911 S. Walton Walker Boulevard,
Dallas, TX 75236–1598; Personnel
offices at Exchange Regions and Area
Exchanges at posts, bases, and satellites
world-wide. Official mailing addresses
are published as an appendix to the
Army’s compilation of systems of
records notices.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with
‘‘Employees of the Army and Air Force
Exchange Service (Exchange) who are
permitted to file charges/claims
pursuant to Executive Order 11491, as
amended; individuals who file any
other type of complaint and/or claim or
similar pleading in a court or
administrative body against the
Exchange; individuals involved with the
Exchange on other legal matters or
proceedings, including bankruptcy; an
Exchange employee who is named as a
defendant; individuals against whom
the Exchange has filed a complaint or
similar pleading in a court or
administrative body, and/or other
individuals who are involved in the
investigation or legal matter.’’
asabaliauskas on DSK3SPTVN1PROD with NOTICES
CATEGORIES OF RECORDS IN THE SYSTEM:
Delete entry and replace with
‘‘Individual’s or claimant’s name,
address, phone number, AAFES case
number, Social Security Number (SSN),
date of birth, sex, marital status, age,
credit card number, credit account
history, bankruptcy data and similar
information that could be used as
evidence in litigation or to further an
investigation, as well as materials and
information received from opposing
counsel or outside sources involved in
a legal matter, e.g. exhibits; individual’s
or claimant’s counsel name, address and
phone number. These items may be
included in written allegations of unfair
labor practice; supporting
correspondence, documentation,
memoranda, opinions, or other related
materials involved in representing the
Exchange in unfair labor practice or
bankruptcy claims; or individuals
involved with the Exchange on other
legal matters or proceedings.’’
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Delete entry and replace with ‘‘10
U.S.C. 3013, Secretary of the Army; 10
U.S.C. 8013, Secretary of the Air Force;
E.O. 11491, Labor-management
Relations in the Federal Service, as
amended; Army Regulation 60–21,
Exchange Service Personnel Policies;
VerDate Sep<11>2014
17:56 Mar 10, 2016
Jkt 238001
Army Regulation 215–1, Military
Morale, Welfare, and Recreation
Activities and Nonappropriated Fund
Instrumentalities; Army Regulation
215–8/AFI 34–211(I), Army and Air
Force Exchange Service Operations; and
E.O. 9397 (SSN), as amended.’’
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
PURPOSE(S):
RETRIEVABILITY:
Delete entry and replace with ‘‘To
review and process charges and claims
of unfair labor practices through formal/
informal negotiations; to review and
process bankruptcy related claims; for
managerial and statistical reports; to
process other legal complaints against
individuals; to initiate litigation as
necessary; to investigate other claims
and prepare responses; and to defend
the Exchange in civil suits filed against
it in the Federal Court System.’’
Delete entry and replace with ‘‘By the
individual’s surname and SSN of
defendant in the proceeding.’’
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
Delete entry and replace with ‘‘In
addition to those disclosures generally
permitted under 5 U.S.C. 552a(b) of the
Privacy Act of 1974, as amended, these
records contained therein may
specifically be disclosed outside the
DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
Disclosure to consumer reporting
agencies. Disclosures pursuant to 5
U.S.C. 552a(b)(12) may be made from
this system to ‘consumer reporting
agencies’ as defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)) or the
Federal Claims Collection Act of 1966
(31 U.S.C. 3701(a)(3)). The purpose of
this disclosure is to aid in the collection
of outstanding debts owed to the
Federal government; typically to
provide an incentive for debtors to
repay delinquent Federal government
debts by making these debts part of their
credit records.
Disclosure of records is limited to the
individual’s name, address, Social
Security Number (SSN), and other
information necessary to establish the
individual’s identity; the amount,
status, and history of the claim; and the
agency program under which the claim
arose. This disclosure will be made only
after the procedural requirement of 31
U.S.C. 3711(f) has been followed.
The DoD Blanket Routine Uses set
forth at the beginning of the Army’s
compilation of system of records notices
may apply to this system. The complete
list of DoD Blanket Routine Uses can be
found online at: https://
dpcld.defense.gov/Privacy/
SORNsIndex/
BlanketRoutineUses.aspx.’’
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Frm 00025
Fmt 4703
Sfmt 4703
STORAGE
Delete entry and replace with
‘‘Electronic storage media and paper
records.’’
SAFEGUARDS:
Delete entry and replace with
‘‘Records are maintained in a controlled
facility. Physical entry is restricted by
the use of locks, guards, and is
accessible only to authorized personnel.
Access to records is limited to person(s)
with an official need to know who are
responsible for servicing the record in
performance of their official duties.
Persons are properly screened and
cleared for access. Access to
computerized data is role-based and
further restricted by passwords, which
are changed periodically. In addition,
integrity of automated data is ensured
by internal audit procedures, data base
access accounting reports and controls
to preclude unauthorized disclosure.’’
RETENTION AND DISPOSAL:
Delete entry and replace with
‘‘Documents relating to legal opinions
establishing precedence policies, and
procedures regarding laws, regulations,
directives, and decision, and their effect
on the Exchange are maintained
permanently. Litigation case files are
cutoff at the close of the Exchange fiscal
year in which the case is closed and
then destroyed by shredding or by
erasing/reformatting electronic media 10
years thereafter. Unfair Labor Claims/
Charges are maintained for 3 years after
the claim is closed, then retained for 5
years in an active file, then transferred
to the servicing Exchange warehouse or
General Services Administration records
holding center for an additional 5 years
at which time they are destroyed either
by shredding or erasing/reformatting the
electronic media. Workers’
Compensation files are maintained at
the corporate level for a period of one
year after the case is closed and then
transferred to the Federal Record Center
for a period of 30 years after the close
date and destroyed by shredding and
erasing/reformatting electronic media.
All other files are maintained for a
period of 10 years after the closing of
the case or judicial proceedings have
been resolved, after which they are
destroyed by shredding or erasing/
reformatting electronic media.’’
E:\FR\FM\11MRN1.SGM
11MRN1
12883
Federal Register / Vol. 81, No. 48 / Friday, March 11, 2016 / Notices
SYSTEM MANAGER(S) AND ADDRESS:
Delete entry and replace with
‘‘Director/Chief Executive Officer, Army
and Air Force Exchange Service, 3911 S.
Walton Walker Boulevard, Dallas, TX
75236–1598.’’
RECORD SOURCE CATEGORIES:
NOTIFICATION PROCEDURE:
Delete entry and replace with
‘‘Individuals seeking to determine
whether information about themselves
is contained in this system should
address written inquiries to the
Director/Chief Executive Officer, Army
and Air Force Exchange Service, 3911 S.
Walton Walker Boulevard, Dallas, TX
75236–1598.
Individual should provide their full
name, SSN, current address and
telephone number, last employing
station, AAFES case number if
applicable and details sufficient to assist
in locating the record, and signature.
In addition, the requestor must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct. Executed
on (date). (Signature)’
If executed within the United States,
its territories, possessions, or
commonwealths: ‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’.’’
asabaliauskas on DSK3SPTVN1PROD with NOTICES
RECORD ACCESS PROCEDURES:
Delete entry and replace with
‘‘Individuals seeking access to
information about themselves contained
in this system should address written
inquiries to the Director/Chief Executive
Officer, Army and Air Force Exchange
Service, ATTN: FOIA/Privacy Manager,
3911 S. Walton Walker Boulevard,
Dallas, TX 75236–1598.
Individual should provide their full
name, SSN, current address and
telephone number, last employing
station, AAFES case number if
applicable and details sufficient to
locate the record, and signature.
In addition, the requestor must
provide a notarized statement or an
unsworn declaration made in
accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States:
‘I declare (or certify, verify, or state)
under penalty of perjury under the laws
of the United States of America that the
foregoing is true and correct.
Executed on (date). (Signature).’
If executed within the United States,
its territories, possessions, or
VerDate Sep<11>2014
17:56 Mar 10, 2016
commonwealths: ‘I declare (or certify,
verify, or state) under penalty of perjury
that the foregoing is true and correct.
Executed on (date). (Signature)’.’’
*
*
*
*
*
Jkt 238001
Delete entry and replace with ‘‘From
the individual, the union representative,
witnesses, official records of the Army
and Air Force Exchange Service,
Defense Enrollment and Eligibility
Reporting System (DEERS) and other
DoD systems as applicable per the
case.’’
*
*
*
*
*
[FR Doc. 2016–05445 Filed 3–10–16; 8:45 am]
BILLING CODE 5001–06–P
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA–2016–HQ–0006]
Privacy Act of 1974; System of
Records
Department of the Army, DoD.
Notice to alter a System of
Records.
AGENCY:
ACTION:
The Department of the Army
proposes to alter a system of records,
A0040–31b DASG, entitled ‘‘Research
and Experimental Case Files’’. This is
now a closed system; no new records
may be added. Records will be used to
enable follow up of volunteers who
participated in Army medical research
projects concerning chemical agents for
the purpose of assessing risks/hazards to
them, and for retrospective medical/
scientific evaluation and future
scientific and legal significance.
DATES: Comments will be accepted on or
before April 11, 2016. This proposed
action will be effective on the day
following the end of the comment
period unless comments are received
which result in a contrary
determination.
SUMMARY:
You may submit comments,
identified by docket number and title,
by any of the following methods:
* Federal Rulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office
of the Deputy Chief Management
Officer, Directorate of Oversight and
Compliance, Regulatory and Audit
Matters Office, 9010 Defense Pentagon,
Washington, DC 20301–9010.
Instructions: All submissions received
must include the agency name and
docket number for this Federal Register
document. The general policy for
ADDRESSES:
PO 00000
Frm 00026
Fmt 4703
Sfmt 4703
comments and other submissions from
members of the public is to make these
submissions available for public
viewing on the Internet at https://
www.regulations.gov as they are
received without change, including any
personal identifiers or contact
information.
FOR FURTHER INFORMATION CONTACT: Ms.
Tracy Rogers, Department of the Army,
Privacy Office, U.S. Army Records
Management and Declassification
Agency, 7701 Telegraph Road, Casey
Building, Suite 144, Alexandria, VA
22315–3827 or by phone at 703–428–
7499.
SUPPLEMENTARY INFORMATION: The
Department of the Army systems of
records notices subject to the Privacy
Act of 1974 (5 U.S.C. 552a), as amended,
have been published in the Federal
Register and are available from the
address in FOR FURTHER INFORMATION
CONTACT or at the Defense Privacy and
Civil Liberties Office Web site at https://
dpcld.defense.gov/.
The proposed system report, as
required by 5 U.S.C 552a(r) of the
Privacy Act of 1974, as amended, was
submitted on February 16, 2016, to the
House Committee on Oversight and
Government Reform, the Senate
Committee on Governmental Affairs,
and the Office of Management and
Budget (OMB) pursuant to paragraph 4c
of Appendix I of OMB Circular No. A–
130, Federal Agency Responsibilities for
Maintaining Records About
Individuals,’’ dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: March 7, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison
Officer, Department of Defense.
A0040–31b DASG
SYSTEM NAME:
Research and Experimental Case Files
(April 4, 2003, 68 FR 16484)
CHANGES:
*
*
*
*
*
SYSTEM NAME:
Delete entry and replace with
‘‘CLOSED—Research and Experimental
Case Files.’’
SYSTEM LOCATION:
Delete entry and replace with ‘‘U.S.
Army Medical Research Institute of
Chemical Defense (USAMRICD), 2900
Ricketts Point Road, Aberdeen Proving
Ground, MD 21010–5400.’’
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Delete entry and replace with ‘‘This is
a closed system—no new records will be
E:\FR\FM\11MRN1.SGM
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]]>Agencies
[Federal Register Volume 81, Number 48 (Friday, March 11, 2016)]
[Notices]
[Pages 12881-12883]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-05445]
-----------------------------------------------------------------------
DEPARTMENT OF DEFENSE
Department of the Army
[Docket ID: USA-2016-HQ-0007]
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to alter a System of Records.
-----------------------------------------------------------------------
SUMMARY: The Department of the Army proposes to alter a system of
records notice AAFES 0602.04a, entitled ``Legal Office Management
System,'' to review and process charges and claims of unfair labor
practices through formal/informal negotiations; to review and process
bankruptcy related claims; for managerial and statistical reports; to
process other legal complaints against individuals; to initiate
litigation as necessary; to investigate other claims and prepare
responses; and to defend the Exchange in civil suits filed against it
in the Federal Court System.
DATES: Comments will be accepted on or before April 11, 2016. This
proposed action will be effective on the date following the end of the
comment period unless comments are received which result in a contrary
determination.
ADDRESSES: You may submit comments, identified by docket number and
title, by any of the following methods:
* Federal Rulemaking Portal: https://www.regulations.gov. Follow the
instructions for submitting comments.
* Mail: Department of Defense, Office of the Deputy Chief
Management Officer, Directorate of Oversight and Compliance, Regulatory
and Audit Matters Office, 9010 Defense Pentagon, Washington, DC 20301-
9010.
Instructions: All submissions received must include the agency name
and docket number for this Federal Register document. The general
policy for comments and other submissions from members of the public is
to make these submissions available for public viewing on the Internet
at https://www.regulations.gov as they are received without change,
including any personal identifiers or contact information.
FOR FURTHER INFORMATION CONTACT: Ms. Tracy Rogers, Department of the
Army, Privacy Office, U.S. Army Records Management and Declassification
Agency, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA
22325-3827 or by calling (703) 428-7499.
SUPPLEMENTARY INFORMATION: The Department of the Army's notices for
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a),
as amended, have been published in the Federal Register and are
available from the address in FOR FURTHER INFORMATION CONTACT or from
the Defense Privacy and Civil Liberties Division Web site at https://dpcld.defense.gov/.
The proposed systems reports, as required by 5 U.S.C. 552a(r) of
the Privacy Act, as amended, were submitted on February 18, 2016, to
the House Committee on Oversight and Government Reform, the Senate
Committee on Homeland Security and Governmental Affairs, and the Office
of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I
to OMB Circular No. A-130, ``Federal Agency Responsibilities for
Maintaining Records About Individuals,'' dated February 8, 1996
(February 20, 1996, 61 FR 6427).
Dated: March 7, 2016.
Aaron Siegel,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
AAFES 0602.04a
System name:
Legal Office Management System (May 9, 2001, 66 FR 23683)
Changes:
System identifier:
Delete entry and replace with ``AAFES 0602.04''.
* * * * *
[[Page 12882]]
System location:
Delete entry and replace with ``Office of the General Counsel at
Headquarters, Army and Air Force Exchange Service, 3911 S. Walton
Walker Boulevard, Dallas, TX 75236-1598; Personnel offices at Exchange
Regions and Area Exchanges at posts, bases, and satellites world-wide.
Official mailing addresses are published as an appendix to the Army's
compilation of systems of records notices.''
Categories of individuals covered by the system:
Delete entry and replace with ``Employees of the Army and Air Force
Exchange Service (Exchange) who are permitted to file charges/claims
pursuant to Executive Order 11491, as amended; individuals who file any
other type of complaint and/or claim or similar pleading in a court or
administrative body against the Exchange; individuals involved with the
Exchange on other legal matters or proceedings, including bankruptcy;
an Exchange employee who is named as a defendant; individuals against
whom the Exchange has filed a complaint or similar pleading in a court
or administrative body, and/or other individuals who are involved in
the investigation or legal matter.''
Categories of records in the system:
Delete entry and replace with ``Individual's or claimant's name,
address, phone number, AAFES case number, Social Security Number (SSN),
date of birth, sex, marital status, age, credit card number, credit
account history, bankruptcy data and similar information that could be
used as evidence in litigation or to further an investigation, as well
as materials and information received from opposing counsel or outside
sources involved in a legal matter, e.g. exhibits; individual's or
claimant's counsel name, address and phone number. These items may be
included in written allegations of unfair labor practice; supporting
correspondence, documentation, memoranda, opinions, or other related
materials involved in representing the Exchange in unfair labor
practice or bankruptcy claims; or individuals involved with the
Exchange on other legal matters or proceedings.''
Authority for maintenance of the system:
Delete entry and replace with ``10 U.S.C. 3013, Secretary of the
Army; 10 U.S.C. 8013, Secretary of the Air Force; E.O. 11491, Labor-
management Relations in the Federal Service, as amended; Army
Regulation 60-21, Exchange Service Personnel Policies; Army Regulation
215-1, Military Morale, Welfare, and Recreation Activities and
Nonappropriated Fund Instrumentalities; Army Regulation 215-8/AFI 34-
211(I), Army and Air Force Exchange Service Operations; and E.O. 9397
(SSN), as amended.''
Purpose(s):
Delete entry and replace with ``To review and process charges and
claims of unfair labor practices through formal/informal negotiations;
to review and process bankruptcy related claims; for managerial and
statistical reports; to process other legal complaints against
individuals; to initiate litigation as necessary; to investigate other
claims and prepare responses; and to defend the Exchange in civil suits
filed against it in the Federal Court System.''
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
Delete entry and replace with ``In addition to those disclosures
generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974,
as amended, these records contained therein may specifically be
disclosed outside the DoD as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
Disclosure to consumer reporting agencies. Disclosures pursuant to
5 U.S.C. 552a(b)(12) may be made from this system to `consumer
reporting agencies' as defined in the Fair Credit Reporting Act (15
U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31
U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the
collection of outstanding debts owed to the Federal government;
typically to provide an incentive for debtors to repay delinquent
Federal government debts by making these debts part of their credit
records.
Disclosure of records is limited to the individual's name, address,
Social Security Number (SSN), and other information necessary to
establish the individual's identity; the amount, status, and history of
the claim; and the agency program under which the claim arose. This
disclosure will be made only after the procedural requirement of 31
U.S.C. 3711(f) has been followed.
The DoD Blanket Routine Uses set forth at the beginning of the
Army's compilation of system of records notices may apply to this
system. The complete list of DoD Blanket Routine Uses can be found
online at: https://dpcld.defense.gov/Privacy/SORNsIndex/
BlanketRoutineUses.aspx.''
Policies and Practices For Storing, Retrieving, Accessing, Retaining,
and Disposing of Records in the System:
Storage
Delete entry and replace with ``Electronic storage media and paper
records.''
Retrievability:
Delete entry and replace with ``By the individual's surname and SSN
of defendant in the proceeding.''
Safeguards:
Delete entry and replace with ``Records are maintained in a
controlled facility. Physical entry is restricted by the use of locks,
guards, and is accessible only to authorized personnel. Access to
records is limited to person(s) with an official need to know who are
responsible for servicing the record in performance of their official
duties. Persons are properly screened and cleared for access. Access to
computerized data is role-based and further restricted by passwords,
which are changed periodically. In addition, integrity of automated
data is ensured by internal audit procedures, data base access
accounting reports and controls to preclude unauthorized disclosure.''
Retention and Disposal:
Delete entry and replace with ``Documents relating to legal
opinions establishing precedence policies, and procedures regarding
laws, regulations, directives, and decision, and their effect on the
Exchange are maintained permanently. Litigation case files are cutoff
at the close of the Exchange fiscal year in which the case is closed
and then destroyed by shredding or by erasing/reformatting electronic
media 10 years thereafter. Unfair Labor Claims/Charges are maintained
for 3 years after the claim is closed, then retained for 5 years in an
active file, then transferred to the servicing Exchange warehouse or
General Services Administration records holding center for an
additional 5 years at which time they are destroyed either by shredding
or erasing/reformatting the electronic media. Workers' Compensation
files are maintained at the corporate level for a period of one year
after the case is closed and then transferred to the Federal Record
Center for a period of 30 years after the close date and destroyed by
shredding and erasing/reformatting electronic media. All other files
are maintained for a period of 10 years after the closing of the case
or judicial proceedings have been resolved, after which they are
destroyed by shredding or erasing/reformatting electronic media.''
[[Page 12883]]
System Manager(s) and Address:
Delete entry and replace with ``Director/Chief Executive Officer,
Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard,
Dallas, TX 75236-1598.''
Notification Procedure:
Delete entry and replace with ``Individuals seeking to determine
whether information about themselves is contained in this system should
address written inquiries to the Director/Chief Executive Officer, Army
and Air Force Exchange Service, 3911 S. Walton Walker Boulevard,
Dallas, TX 75236-1598.
Individual should provide their full name, SSN, current address and
telephone number, last employing station, AAFES case number if
applicable and details sufficient to assist in locating the record, and
signature.
In addition, the requestor must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct. Executed on
(date). (Signature)'
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.''
Record Access Procedures:
Delete entry and replace with ``Individuals seeking access to
information about themselves contained in this system should address
written inquiries to the Director/Chief Executive Officer, Army and Air
Force Exchange Service, ATTN: FOIA/Privacy Manager, 3911 S. Walton
Walker Boulevard, Dallas, TX 75236-1598.
Individual should provide their full name, SSN, current address and
telephone number, last employing station, AAFES case number if
applicable and details sufficient to locate the record, and signature.
In addition, the requestor must provide a notarized statement or an
unsworn declaration made in accordance with 28 U.S.C. 1746, in the
following format:
If executed outside the United States: `I declare (or certify,
verify, or state) under penalty of perjury under the laws of the United
States of America that the foregoing is true and correct.
Executed on (date). (Signature).'
If executed within the United States, its territories, possessions,
or commonwealths: `I declare (or certify, verify, or state) under
penalty of perjury that the foregoing is true and correct. Executed on
(date). (Signature)'.''
* * * * *
Record Source Categories:
Delete entry and replace with ``From the individual, the union
representative, witnesses, official records of the Army and Air Force
Exchange Service, Defense Enrollment and Eligibility Reporting System
(DEERS) and other DoD systems as applicable per the case.''
* * * * *
[FR Doc. 2016-05445 Filed 3-10-16; 8:45 am]
BILLING CODE 5001-06-P
