Privacy Act of 1974; Systems of Records, 11268-11270 [2016-04744]

Download as PDF 11268 Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices FDIC was appointed receiver of Community National Bank At Bartow on August 20, 2010. The liquidation of the receivership assets has been completed. To the extent permitted by available funds and in accordance with law, the Receiver will be making a final dividend payment to proven creditors. Based upon the foregoing, the Receiver has determined that the continued existence of the receivership will serve no useful purpose. Consequently, notice is given that the receivership shall be terminated, to be effective no sooner than thirty days after the date of this Notice. If any person wishes to comment concerning the termination of the receivership, such comment must be made in writing and sent within thirty days of the date of this Notice to: Federal Deposit Insurance Corporation; Division of Resolutions and Receiverships; Attention: Receivership Oversight Department 32.1; 1601 Bryan Street; Dallas, TX 75201. No comments concerning the termination of this receivership will be considered which are not sent within this time frame. Dated: February 29, 2016. Federal Deposit Insurance Corporation. Robert E. Feldman, Executive Secretary. [FR Doc. 2016–04659 Filed 3–2–16; 8:45 am] BILLING CODE 6714–01–P FEDERAL HOUSING FINANCE AGENCY [No. 2016–N–02] Privacy Act of 1974; Systems of Records Federal Housing Finance Agency. ACTION: Notice of complete revision to an existing system of records. AGENCY: In accordance with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a (Privacy Act), the Federal Housing Finance Agency (FHFA) gives notice of a complete revision to an existing Privacy Act system of records. The existing system is Correspondence Tracking System (FHFA–3) and is being revised in its entirety. The system is being revised to clarify and update the categories of individuals covered by the system, the categories of records in the system, and the purposes of the system; to reduce the number of routine uses of the information; and to update where to send notifications, and requests or mstockstill on DSK4VPTVN1PROD with NOTICES SUMMARY: VerDate Sep<11>2014 19:17 Mar 02, 2016 Jkt 238001 appeals. The revised System will contain information that FHFA will use for tracking and responding to general Correspondence, Consumer Complaints, Congressional correspondence, and inquiries to FHFA’s Ombudsman. DATES: To be assured of consideration, comments should be received on or before April 4, 2016. This revised system of records will become effective on April 12, 2016 without further notice unless comments necessitate otherwise. FHFA will publish a new notice if the effective date is delayed to review comments or if changes are made based on comments received. ADDRESSES: Submit comments to FHFA only once, identified by ‘‘2016–N–02,’’ using any one of the following methods: • Agency Web site: www.fhfa.gov/ open-for-comment-or-input. • Federal eRulemaking Portal: http:// www.regulations.gov. Follow the instructions for submitting comments. If you submit your comment to the Federal eRulemaking Portal, please also send it by email to FHFA at RegComments@fhfa.gov to ensure timely receipt by the agency. Please include ‘‘Comments/No. 2016–N–02’’ in the subject line of the message. • Hand Delivered/Courier: The hand delivery address is: Alfred M. Pollard, General Counsel, Attention: Comments/ No. 2016–N–02, Federal Housing Finance Agency, Eight Floor, 400 7th Street SW., Washington, DC 20219. The package should be delivered to the Seventh Street entrance Guard Desk, First Floor, on business days between 9 a.m. and 5 p.m. • U.S. Mail, United Parcel Service, Federal Express, or Other Mail Service: The mailing address for comments is: Alfred M. Pollard, General Counsel, Attention: Comments/No. 2016–N–02, Federal Housing Finance Agency, Eighth Floor, 400 7th Street SW., Washington, DC 20219. Please note that all mail sent to FHFA via the U.S. Postal Service is routed through a national irradiation facility, a process that may delay delivery by approximate two weeks. See SUPPLEMENTARY INFORMATION for additional information on submission and posting of comments. FOR FURTHER INFORMATION CONTACT: Megan Moore, Special Advisor, Office of the Director at (202) 649–3018; or David A. Lee, Senior Agency Official for Privacy, privacy@fhfa.gov, (202) 649– 3803 (not toll free numbers), Federal Housing Finance Agency, 400 7th Street SW., Washington DC 20219. The telephone number for the Telecommunications Device for the Hearing Impaired is (800) 877–8339. PO 00000 Frm 00096 Fmt 4703 Sfmt 4703 SUPPLEMENTARY INFORMATION: I. Comments Instructions: FHFA seeks public comments on the revised system of records and will take all comments into consideration before issuing the final notice. See 5 U.S.C. 552a(e)(4) and (11). In addition to referencing ‘‘Comments/ No. 2016–N–02,’’ please reference the title and number of the system of records your comment addresses: ‘‘Correspondence Tracking System (FHFA–3).’’ Posting and Public Availability of Comments: All comments received will be posted without change on the FHFA Web site at http://www.fhfa.gov, and will include any personal information provided, such as your name, address (home and email) telephone number and any other information you provide. In addition, copies of all comments received will be available for examination by the public on business days between the hours of 10 a.m. and 3 p.m., at the Federal Housing Finance Agency, 400 7th Street SW., Washington DC 20219. To make an appointment to inspect comments, please call the Office of General Counsel at (202) 649–3804. II. Introduction This notice informs the public of FHFA’s proposal to revise in its entirety an existing system of records. This notice satisfies the Privacy Act requirement that an agency publish a system of records notice in the Federal Register when there is an addition to the agency’s system of records. It has been recognized by Congress that application of all requirements of the Privacy Act to certain categories of records may have an undesirable and often unacceptable effect upon agencies in the conduct of necessary public business. Consequently, Congress established general exemptions and specific exemptions that could be used to exempt records from provisions of the Privacy Act. Congress also required that exempting records from provisions of the Privacy Act would require the head of an agency to publish a determination to exempt a record from the Privacy Act as a rule in accordance with the Administrative Procedure Act. The Director of FHFA has determined that records and information in this revised system of records are not exempt from requirements of the Privacy Act. As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to paragraph 4c of Appendix I to OMB Circular No. A–130, ‘‘Federal Agency Responsibilities for Maintaining Records About Individuals,’’ dated February 8, 1996 (61 FR 6428, 6435 E:\FR\FM\03MRN1.SGM 03MRN1 Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices (February 20, 1996)), FHFA has submitted a report describing the revised system of records covered by this notice, to the Committee on Oversight and Government Reform of the House of Representatives, the Committee on Homeland Security and Governmental Affairs of the Senate, and the Office of Management and Budget. The revised system of records described above is set forth in its entirety below. Dated: February 25, 2016. Melvin L. Watt, Director, Federal Housing Finance Agency. FHFA–3 SYSTEM NAME: Correspondence Tracking System. SECURITY CLASSIFICATION: Sensitive but unclassified. SYSTEM LOCATION: Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20219, and any alternate work site utilized by employees of the Federal Housing Finance Agency (FHFA) or by individuals assisting such employees. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: An individual or entity who submits a request or inquiry to FHFA. This does not include inquiries or requests made under the Freedom of Information Act (5 U.S.C. 552) or the Privacy Act of 1974, as amended (5 U.S.C. 552a) which are covered by FHFA’s System of Records Notice FHFA–13 Freedom of Information and Privacy Act Records. CATEGORIES OF RECORDS IN THE SYSTEM: Contact information such as name, address (home, property, mailing, and/ or business), telephone numbers including cellular telephone numbers (personal and business), email (personal and business), and any other personally identifiable information an individual or entity voluntarily provides to FHFA. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: Federal Housing Enterprises Financial Safety and Soundness Act of 1992, as amended (12 U.S.C. 4501 et seq.). mstockstill on DSK4VPTVN1PROD with NOTICES PURPOSE(S): The purpose of the system is to capture and track correspondence that FHFA receives from external sources (the general public, Congress, FHFA regulated entities, other federal entities, and state and local governments). The system will capture information about the sender of the correspondence and the nature of the correspondence. The system will help ensure FHFA responds VerDate Sep<11>2014 19:17 Mar 02, 2016 Jkt 238001 to the inquiry in a timely and accurate manner. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSE OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside FHFA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: (1) When (a) it is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; (b) FHFA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by FHFA or another agency or entity) that rely upon the compromised information; and (c) the disclosure is made to such agencies, entities, and persons who are reasonably necessary to assist in connection with FHFA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. (2) Records in this system may, in the discretion of FHFA, be disclosed to any individual during the course of any inquiry or investigation conducted by FHFA, or in connection with civil or administrative litigation, if FHFA has reason to believe that the individual to whom the record is disclosed may have further information about the matters related therein, and those matters appeared to be relevant at the time to the subject matter of the inquiry. (3) A record or information in this system may be disclosed to any individual with whom FHFA contracts to reproduce, by typing, photocopy or other means, any record within this system for use by FHFA and its employees in connection with their official duties or to any individual who is utilized by FHFA to perform clerical or stenographic functions relating to the official business of FHFA. (4) To appropriate federal, state, and local authorities responsible for investigating or prosecuting a violation of, or for enforcing or implementing a statute, rule, regulation, or order issued, when the information indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto. PO 00000 Frm 00097 Fmt 4703 Sfmt 4703 11269 (5) To a court, magistrate, or other administrative body in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings, when FHFA is a party to the proceeding or has a significant interest in the proceeding, to the extent that the information is determined to be relevant and necessary. (6) Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual. (7) To contractor personnel, interns, and others performing or working on a contract or project for FHFA. (8) To a regulated entity for the purposes of responding to an inquiry or request. (9) To another Federal agency if the records are relevant and necessary to carry out FHFA’s authorized functions, or if the other Federal agency is the proper agency to respond to the individual submitting an inquiry or request to FHFA. (10) To the National Archives and Records Administration, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. 552(b), to review administrative agency policies, procedures and compliance with the Freedom of Information Act (FOIA), and to facilitate OGIS’ offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies. DISCLOSURE TO CONSUMER REPORTING AGENCIES: None. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are maintained in electronic format, paper form, and magnetic disk or tape. Electronic records are stored in computerized databases. Paper and magnetic disk, or tape records are stored in locked file rooms, locked file cabinets and/or safes. RETRIEVABILITY: Records may be retrieved by any of the following: Name, telephone number, street address, email address, or assigned file number. SAFEGUARDS: Records are safeguarded in a secured environment. Buildings where records are stored have security cameras and 24- E:\FR\FM\03MRN1.SGM 03MRN1 11270 Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices hour security guard service. Computerized records are safeguarded through use of access codes and other information technology security measures. Paper records are safeguarded by locked file rooms, locked file cabinets, and/or safes. Access to the records is restricted to those who require the records in the performance of official duties related to the purposes for which the system is maintained. RETENTION AND DISPOSAL: Records are retained and disposed of in accordance with the appropriate National Archives and Records Administration General Records Schedules and FHFA Retention Schedules. SYSTEM MANAGER(S) AND ADDRESS: Office of Congressional Affairs and Communications, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20219. NOTIFICATION PROCEDURES: Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Officer. Inquiries may be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20219, or electronically at http://www.fhfa.gov/AboutUs/ FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12 CFR part 1204. RECORD ACCESS PROCEDURES: Direct requests for access to a record to the Privacy Act Officer. Requests may be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20219, or can be submitted electronically at http://www.fhfa.gov/AboutUs/ FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12 CFR part 1204. mstockstill on DSK4VPTVN1PROD with NOTICES CONTESTING RECORD PROCEDURES: Direct requests to contest or appeal an adverse decision for a record to the Privacy Act Appeals Officer. Requests may be mailed to the Privacy Act Appeals Officer, Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 20219, or can be submitted electronically at http:// www.fhfa.gov/AboutUs/FOIAPrivacy/ Pages/Privacy.aspx in accordance with the procedures set forth in 12 CFR part 1204. RECORD SOURCE CATEGORIES: Information is provided by individuals and entities. VerDate Sep<11>2014 19:17 Mar 02, 2016 Jkt 238001 EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2016–04744 Filed 3–2–16; 8:45 am] BILLING CODE 8070–01–P FEDERAL RESERVE SYSTEM Agency Information Collection Activities: Announcement of Board Approval Under Delegated Authority and Submission to OMB Board of Governors of the Federal Reserve System. SUMMARY: Notice is hereby given of the final approval of a proposed information collection by the Board of Governors of the Federal Reserve System (Board) under OMB delegated authority. Boardapproved collections of information are incorporated into the official OMB inventory of currently approved collections of information. Copies of the Paperwork Reduction Act Submission, supporting statements and approved collection of information instrument(s) are placed into OMB’s public docket files. The Federal Reserve may not conduct or sponsor, and the respondent is not required to respond to, an information collection that has been extended, revised, or implemented on or after October 1, 1995, unless it displays a currently valid OMB control number. FOR FURTHER INFORMATION CONTACT: Federal Reserve Board Acting Clearance Officer—Nuha Elmaghrabi—Office of the Chief Data Officer, Board of Governors of the Federal Reserve System, Washington, DC 20551 (202) 452–3829. Telecommunications Device for the Deaf (TDD) users may contact (202) 263–4869, Board of Governors of the Federal Reserve System, Washington, DC 20551. OMB Desk Officer—Shagufta Ahmed—Office of Information and Regulatory Affairs, Office of Management and Budget, New Executive Office Building, Room 10235, 725 17th Street NW., Washington, DC 20503. Final approval under OMB delegated authority of the extension for three years, with revision, of the following report: Report title: Retail Payment Surveys. Agency form number: FR 3066a, b, c, and d. OMB Control number: 7100–0351. Frequency: FR 3066a and b: Triennial (once every three years) with an annual component; FR 3066c: Triennial: and FR 3066d: Annual and on occasion. Respondents: Depository and financial institutions, payment networks, payment processors, and payment instrument issuers. AGENCY: PO 00000 Frm 00098 Fmt 4703 Sfmt 4703 Estimated annual burden hours: For 2016 surveys: FR 3066a: 43,200 hours; FR 3066b: 1,000 hours; FR 3066c: 450 hours; FR 3066d: 600 hours. For 2017 and 2018 surveys: FR 3066a: 1,700 hours; FR 3066b: 150 hours; FR 3066d: 1,200 hours. Estimated average hours per response: For 2016 surveys: FR 3066a: 32 hours; FR 3066b: 8 hours; FR 3066c: 3 hours; FR 3066d: 12 hours. For 2017 and 2018 surveys: FR 3066a: 10 hours; FR 3066b: 5 hours; FR 3066d: 12 hours. Number of respondents: FR 3066a: 1,350; FR 3066b: 125; FR 3066c: 150; FR 3066d: 50. General description of report: The FR 3066 series is broadly authorized under sections 2A and 12A of the Federal Reserve Act. Section 2A requires that the Board of Governors of the Federal Reserve System and the Federal Open Market Committee (FOMC) maintain long run growth of the monetary and credit aggregates commensurate with the economy’s long run potential to increase production, so as to promote effectively the goals of maximum employment, stable prices, and moderate long-term interest rates (12 U.S.C. 225a). In addition, under section 12A of the Federal Reserve Act, the FOMC is required to implement regulations relating to the open market operations conducted by Federal Reserve Banks with a view to accommodating commerce and business and with regard to the regulations’ bearing upon the general credit situation of the country (12 U.S.C. 263). The authority of the Federal Reserve to collect economic data to carry out the requirements of these provisions is implicit. Accordingly, the Federal Reserve is generally authorized to collect the information called for by the FR 3066 series by sections 2A and 12A of the Federal Reserve Act. In addition, the Board is responsible for implementing and drafting regulations, interpretations, and other guidance for various payments, consumer protection, and other laws (including provisions of the Federal Reserve Act other than those cited above). The information obtained from the Federal Reserve Payments Study may be used in support of the Board’s development and implementation of regulations, interpretations, and supervisory guidance for these laws. Therefore, the survey questions in the FR 3066 are authorized pursuant to the Board’s authority under one or more of the following statutes: • Expedited Funds Availability Act section 609 (12 U.S.C. 4008) E:\FR\FM\03MRN1.SGM 03MRN1

Agencies

[Federal Register Volume 81, Number 42 (Thursday, March 3, 2016)]
[Notices]
[Pages 11268-11270]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-04744]


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FEDERAL HOUSING FINANCE AGENCY

[No. 2016-N-02]


Privacy Act of 1974; Systems of Records

AGENCY: Federal Housing Finance Agency.

ACTION: Notice of complete revision to an existing system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the requirements of the Privacy Act of 
1974, as amended, 5 U.S.C. 552a (Privacy Act), the Federal Housing 
Finance Agency (FHFA) gives notice of a complete revision to an 
existing Privacy Act system of records.
    The existing system is Correspondence Tracking System (FHFA-3) and 
is being revised in its entirety. The system is being revised to 
clarify and update the categories of individuals covered by the system, 
the categories of records in the system, and the purposes of the 
system; to reduce the number of routine uses of the information; and to 
update where to send notifications, and requests or appeals. The 
revised System will contain information that FHFA will use for tracking 
and responding to general Correspondence, Consumer Complaints, 
Congressional correspondence, and inquiries to FHFA's Ombudsman.

DATES: To be assured of consideration, comments should be received on 
or before April 4, 2016. This revised system of records will become 
effective on April 12, 2016 without further notice unless comments 
necessitate otherwise. FHFA will publish a new notice if the effective 
date is delayed to review comments or if changes are made based on 
comments received.

ADDRESSES: Submit comments to FHFA only once, identified by ``2016-N-
02,'' using any one of the following methods:
     Agency Web site: www.fhfa.gov/open-for-comment-or-input.
     Federal eRulemaking Portal: http://www.regulations.gov. 
Follow the instructions for submitting comments. If you submit your 
comment to the Federal eRulemaking Portal, please also send it by email 
to FHFA at RegComments@fhfa.gov to ensure timely receipt by the agency. 
Please include ``Comments/No. 2016-N-02'' in the subject line of the 
message.
     Hand Delivered/Courier: The hand delivery address is: 
Alfred M. Pollard, General Counsel, Attention: Comments/No. 2016-N-02, 
Federal Housing Finance Agency, Eight Floor, 400 7th Street SW., 
Washington, DC 20219. The package should be delivered to the Seventh 
Street entrance Guard Desk, First Floor, on business days between 9 
a.m. and 5 p.m.
     U.S. Mail, United Parcel Service, Federal Express, or 
Other Mail Service: The mailing address for comments is: Alfred M. 
Pollard, General Counsel, Attention: Comments/No. 2016-N-02, Federal 
Housing Finance Agency, Eighth Floor, 400 7th Street SW., Washington, 
DC 20219. Please note that all mail sent to FHFA via the U.S. Postal 
Service is routed through a national irradiation facility, a process 
that may delay delivery by approximate two weeks.
See SUPPLEMENTARY INFORMATION for additional information on submission 
and posting of comments.

FOR FURTHER INFORMATION CONTACT: Megan Moore, Special Advisor, Office 
of the Director at (202) 649-3018; or David A. Lee, Senior Agency 
Official for Privacy, privacy@fhfa.gov, (202) 649-3803 (not toll free 
numbers), Federal Housing Finance Agency, 400 7th Street SW., 
Washington DC 20219. The telephone number for the Telecommunications 
Device for the Hearing Impaired is (800) 877-8339.

SUPPLEMENTARY INFORMATION:

I. Comments

    Instructions: FHFA seeks public comments on the revised system of 
records and will take all comments into consideration before issuing 
the final notice. See 5 U.S.C. 552a(e)(4) and (11). In addition to 
referencing ``Comments/No. 2016-N-02,'' please reference the title and 
number of the system of records your comment addresses: 
``Correspondence Tracking System (FHFA-3).''
    Posting and Public Availability of Comments: All comments received 
will be posted without change on the FHFA Web site at http://www.fhfa.gov, and will include any personal information provided, such 
as your name, address (home and email) telephone number and any other 
information you provide. In addition, copies of all comments received 
will be available for examination by the public on business days 
between the hours of 10 a.m. and 3 p.m., at the Federal Housing Finance 
Agency, 400 7th Street SW., Washington DC 20219. To make an appointment 
to inspect comments, please call the Office of General Counsel at (202) 
649-3804.

II. Introduction

    This notice informs the public of FHFA's proposal to revise in its 
entirety an existing system of records. This notice satisfies the 
Privacy Act requirement that an agency publish a system of records 
notice in the Federal Register when there is an addition to the 
agency's system of records. It has been recognized by Congress that 
application of all requirements of the Privacy Act to certain 
categories of records may have an undesirable and often unacceptable 
effect upon agencies in the conduct of necessary public business. 
Consequently, Congress established general exemptions and specific 
exemptions that could be used to exempt records from provisions of the 
Privacy Act. Congress also required that exempting records from 
provisions of the Privacy Act would require the head of an agency to 
publish a determination to exempt a record from the Privacy Act as a 
rule in accordance with the Administrative Procedure Act. The Director 
of FHFA has determined that records and information in this revised 
system of records are not exempt from requirements of the Privacy Act.
    As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to 
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency 
Responsibilities for Maintaining Records About Individuals,'' dated 
February 8, 1996 (61 FR 6428, 6435

[[Page 11269]]

(February 20, 1996)), FHFA has submitted a report describing the 
revised system of records covered by this notice, to the Committee on 
Oversight and Government Reform of the House of Representatives, the 
Committee on Homeland Security and Governmental Affairs of the Senate, 
and the Office of Management and Budget.
    The revised system of records described above is set forth in its 
entirety below.

    Dated: February 25, 2016.
Melvin L. Watt,
Director, Federal Housing Finance Agency.
FHFA-3

SYSTEM NAME:
    Correspondence Tracking System.

SECURITY CLASSIFICATION:
    Sensitive but unclassified.

SYSTEM LOCATION:
    Federal Housing Finance Agency, 400 7th Street SW., Washington, DC 
20219, and any alternate work site utilized by employees of the Federal 
Housing Finance Agency (FHFA) or by individuals assisting such 
employees.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    An individual or entity who submits a request or inquiry to FHFA. 
This does not include inquiries or requests made under the Freedom of 
Information Act (5 U.S.C. 552) or the Privacy Act of 1974, as amended 
(5 U.S.C. 552a) which are covered by FHFA's System of Records Notice 
FHFA-13 Freedom of Information and Privacy Act Records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Contact information such as name, address (home, property, mailing, 
and/or business), telephone numbers including cellular telephone 
numbers (personal and business), email (personal and business), and any 
other personally identifiable information an individual or entity 
voluntarily provides to FHFA.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Housing Enterprises Financial Safety and Soundness Act of 
1992, as amended (12 U.S.C. 4501 et seq.).

PURPOSE(S):
    The purpose of the system is to capture and track correspondence 
that FHFA receives from external sources (the general public, Congress, 
FHFA regulated entities, other federal entities, and state and local 
governments). The system will capture information about the sender of 
the correspondence and the nature of the correspondence. The system 
will help ensure FHFA responds to the inquiry in a timely and accurate 
manner.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
552a(b) of the Privacy Act, these records or information contained 
therein may specifically be disclosed outside FHFA as a routine use 
pursuant to 5 U.S.C. 552a(b)(3) as follows:
    (1) When (a) it is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; (b) FHFA has determined that as a result of the suspected 
or confirmed compromise there is a risk of harm to economic or property 
interests, identity theft or fraud, or harm to the security or 
integrity of this system or other systems or programs (whether 
maintained by FHFA or another agency or entity) that rely upon the 
compromised information; and (c) the disclosure is made to such 
agencies, entities, and persons who are reasonably necessary to assist 
in connection with FHFA's efforts to respond to the suspected or 
confirmed compromise and prevent, minimize, or remedy such harm.
    (2) Records in this system may, in the discretion of FHFA, be 
disclosed to any individual during the course of any inquiry or 
investigation conducted by FHFA, or in connection with civil or 
administrative litigation, if FHFA has reason to believe that the 
individual to whom the record is disclosed may have further information 
about the matters related therein, and those matters appeared to be 
relevant at the time to the subject matter of the inquiry.
    (3) A record or information in this system may be disclosed to any 
individual with whom FHFA contracts to reproduce, by typing, photocopy 
or other means, any record within this system for use by FHFA and its 
employees in connection with their official duties or to any individual 
who is utilized by FHFA to perform clerical or stenographic functions 
relating to the official business of FHFA.
    (4) To appropriate federal, state, and local authorities 
responsible for investigating or prosecuting a violation of, or for 
enforcing or implementing a statute, rule, regulation, or order issued, 
when the information indicates a violation or potential violation of 
law, whether civil, criminal, or regulatory in nature, and whether 
arising by general statute or particular program statute, or by 
regulation, rule, or order issued pursuant thereto.
    (5) To a court, magistrate, or other administrative body in the 
course of presenting evidence, including disclosures to counsel or 
witnesses in the course of civil discovery, litigation, or settlement 
negotiations or in connection with criminal proceedings, when FHFA is a 
party to the proceeding or has a significant interest in the 
proceeding, to the extent that the information is determined to be 
relevant and necessary.
    (6) Disclosure may be made to a Congressional office from the 
record of an individual in response to an inquiry from the 
Congressional office made at the request of that individual.
    (7) To contractor personnel, interns, and others performing or 
working on a contract or project for FHFA.
    (8) To a regulated entity for the purposes of responding to an 
inquiry or request.
    (9) To another Federal agency if the records are relevant and 
necessary to carry out FHFA's authorized functions, or if the other 
Federal agency is the proper agency to respond to the individual 
submitting an inquiry or request to FHFA.
    (10) To the National Archives and Records Administration, Office of 
Government Information Services (OGIS), to the extent necessary to 
fulfill its responsibilities in 5 U.S.C. 552(b), to review 
administrative agency policies, procedures and compliance with the 
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of 
mediation services to resolve disputes between persons making FOIA 
requests and administrative agencies.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    None.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in electronic format, paper form, and 
magnetic disk or tape. Electronic records are stored in computerized 
databases. Paper and magnetic disk, or tape records are stored in 
locked file rooms, locked file cabinets and/or safes.

RETRIEVABILITY:
    Records may be retrieved by any of the following: Name, telephone 
number, street address, email address, or assigned file number.

SAFEGUARDS:
    Records are safeguarded in a secured environment. Buildings where 
records are stored have security cameras and 24-

[[Page 11270]]

hour security guard service. Computerized records are safeguarded 
through use of access codes and other information technology security 
measures. Paper records are safeguarded by locked file rooms, locked 
file cabinets, and/or safes. Access to the records is restricted to 
those who require the records in the performance of official duties 
related to the purposes for which the system is maintained.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with the 
appropriate National Archives and Records Administration General 
Records Schedules and FHFA Retention Schedules.

SYSTEM MANAGER(S) AND ADDRESS:
    Office of Congressional Affairs and Communications, Federal Housing 
Finance Agency, 400 7th Street SW., Washington, DC 20219.

NOTIFICATION PROCEDURES:
    Direct inquiries as to whether this system contains a record 
pertaining to an individual to the Privacy Act Officer. Inquiries may 
be mailed to the Privacy Act Officer, Federal Housing Finance Agency, 
400 7th Street SW., Washington, DC 20219, or electronically at http://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with 
the procedures set forth in 12 CFR part 1204.

RECORD ACCESS PROCEDURES:
    Direct requests for access to a record to the Privacy Act Officer. 
Requests may be mailed to the Privacy Act Officer, Federal Housing 
Finance Agency, 400 7th Street SW., Washington, DC 20219, or can be 
submitted electronically at http://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12 
CFR part 1204.

CONTESTING RECORD PROCEDURES:
    Direct requests to contest or appeal an adverse decision for a 
record to the Privacy Act Appeals Officer. Requests may be mailed to 
the Privacy Act Appeals Officer, Federal Housing Finance Agency, 400 
7th Street SW., Washington, DC 20219, or can be submitted 
electronically at http://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12 CFR part 
1204.

RECORD SOURCE CATEGORIES:
    Information is provided by individuals and entities.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2016-04744 Filed 3-2-16; 8:45 am]
BILLING CODE 8070-01-P