Privacy Act of 1974; Systems of Records, 11268-11270 [2016-04744]
Download as PDF
11268
Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices
FDIC was appointed receiver of
Community National Bank At Bartow on
August 20, 2010. The liquidation of the
receivership assets has been completed.
To the extent permitted by available
funds and in accordance with law, the
Receiver will be making a final dividend
payment to proven creditors.
Based upon the foregoing, the
Receiver has determined that the
continued existence of the receivership
will serve no useful purpose.
Consequently, notice is given that the
receivership shall be terminated, to be
effective no sooner than thirty days after
the date of this Notice. If any person
wishes to comment concerning the
termination of the receivership, such
comment must be made in writing and
sent within thirty days of the date of
this Notice to: Federal Deposit
Insurance Corporation; Division of
Resolutions and Receiverships;
Attention: Receivership Oversight
Department 32.1; 1601 Bryan Street;
Dallas, TX 75201.
No comments concerning the
termination of this receivership will be
considered which are not sent within
this time frame.
Dated: February 29, 2016.
Federal Deposit Insurance Corporation.
Robert E. Feldman,
Executive Secretary.
[FR Doc. 2016–04659 Filed 3–2–16; 8:45 am]
BILLING CODE 6714–01–P
FEDERAL HOUSING FINANCE
AGENCY
[No. 2016–N–02]
Privacy Act of 1974; Systems of
Records
Federal Housing Finance
Agency.
ACTION: Notice of complete revision to
an existing system of records.
AGENCY:
In accordance with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a (Privacy
Act), the Federal Housing Finance
Agency (FHFA) gives notice of a
complete revision to an existing Privacy
Act system of records.
The existing system is
Correspondence Tracking System
(FHFA–3) and is being revised in its
entirety. The system is being revised to
clarify and update the categories of
individuals covered by the system, the
categories of records in the system, and
the purposes of the system; to reduce
the number of routine uses of the
information; and to update where to
send notifications, and requests or
mstockstill on DSK4VPTVN1PROD with NOTICES
SUMMARY:
VerDate Sep<11>2014
19:17 Mar 02, 2016
Jkt 238001
appeals. The revised System will
contain information that FHFA will use
for tracking and responding to general
Correspondence, Consumer Complaints,
Congressional correspondence, and
inquiries to FHFA’s Ombudsman.
DATES: To be assured of consideration,
comments should be received on or
before April 4, 2016. This revised
system of records will become effective
on April 12, 2016 without further notice
unless comments necessitate otherwise.
FHFA will publish a new notice if the
effective date is delayed to review
comments or if changes are made based
on comments received.
ADDRESSES: Submit comments to FHFA
only once, identified by ‘‘2016–N–02,’’
using any one of the following methods:
• Agency Web site: www.fhfa.gov/
open-for-comment-or-input.
• Federal eRulemaking Portal: https://
www.regulations.gov. Follow the
instructions for submitting comments. If
you submit your comment to the
Federal eRulemaking Portal, please also
send it by email to FHFA at
RegComments@fhfa.gov to ensure
timely receipt by the agency. Please
include ‘‘Comments/No. 2016–N–02’’ in
the subject line of the message.
• Hand Delivered/Courier: The hand
delivery address is: Alfred M. Pollard,
General Counsel, Attention: Comments/
No. 2016–N–02, Federal Housing
Finance Agency, Eight Floor, 400 7th
Street SW., Washington, DC 20219. The
package should be delivered to the
Seventh Street entrance Guard Desk,
First Floor, on business days between 9
a.m. and 5 p.m.
• U.S. Mail, United Parcel Service,
Federal Express, or Other Mail Service:
The mailing address for comments is:
Alfred M. Pollard, General Counsel,
Attention: Comments/No. 2016–N–02,
Federal Housing Finance Agency,
Eighth Floor, 400 7th Street SW.,
Washington, DC 20219. Please note that
all mail sent to FHFA via the U.S. Postal
Service is routed through a national
irradiation facility, a process that may
delay delivery by approximate two
weeks.
See SUPPLEMENTARY INFORMATION for
additional information on submission
and posting of comments.
FOR FURTHER INFORMATION CONTACT:
Megan Moore, Special Advisor, Office of
the Director at (202) 649–3018; or David
A. Lee, Senior Agency Official for
Privacy, privacy@fhfa.gov, (202) 649–
3803 (not toll free numbers), Federal
Housing Finance Agency, 400 7th Street
SW., Washington DC 20219. The
telephone number for the
Telecommunications Device for the
Hearing Impaired is (800) 877–8339.
PO 00000
Frm 00096
Fmt 4703
Sfmt 4703
SUPPLEMENTARY INFORMATION:
I. Comments
Instructions: FHFA seeks public
comments on the revised system of
records and will take all comments into
consideration before issuing the final
notice. See 5 U.S.C. 552a(e)(4) and (11).
In addition to referencing ‘‘Comments/
No. 2016–N–02,’’ please reference the
title and number of the system of
records your comment addresses:
‘‘Correspondence Tracking System
(FHFA–3).’’
Posting and Public Availability of
Comments: All comments received will
be posted without change on the FHFA
Web site at https://www.fhfa.gov, and
will include any personal information
provided, such as your name, address
(home and email) telephone number
and any other information you provide.
In addition, copies of all comments
received will be available for
examination by the public on business
days between the hours of 10 a.m. and
3 p.m., at the Federal Housing Finance
Agency, 400 7th Street SW., Washington
DC 20219. To make an appointment to
inspect comments, please call the Office
of General Counsel at (202) 649–3804.
II. Introduction
This notice informs the public of
FHFA’s proposal to revise in its entirety
an existing system of records. This
notice satisfies the Privacy Act
requirement that an agency publish a
system of records notice in the Federal
Register when there is an addition to
the agency’s system of records. It has
been recognized by Congress that
application of all requirements of the
Privacy Act to certain categories of
records may have an undesirable and
often unacceptable effect upon agencies
in the conduct of necessary public
business. Consequently, Congress
established general exemptions and
specific exemptions that could be used
to exempt records from provisions of the
Privacy Act. Congress also required that
exempting records from provisions of
the Privacy Act would require the head
of an agency to publish a determination
to exempt a record from the Privacy Act
as a rule in accordance with the
Administrative Procedure Act. The
Director of FHFA has determined that
records and information in this revised
system of records are not exempt from
requirements of the Privacy Act.
As required by the Privacy Act, 5
U.S.C. 552a(r), and pursuant to
paragraph 4c of Appendix I to OMB
Circular No. A–130, ‘‘Federal Agency
Responsibilities for Maintaining
Records About Individuals,’’ dated
February 8, 1996 (61 FR 6428, 6435
E:\FR\FM\03MRN1.SGM
03MRN1
Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices
(February 20, 1996)), FHFA has
submitted a report describing the
revised system of records covered by
this notice, to the Committee on
Oversight and Government Reform of
the House of Representatives, the
Committee on Homeland Security and
Governmental Affairs of the Senate, and
the Office of Management and Budget.
The revised system of records
described above is set forth in its
entirety below.
Dated: February 25, 2016.
Melvin L. Watt,
Director, Federal Housing Finance Agency.
FHFA–3
SYSTEM NAME:
Correspondence Tracking System.
SECURITY CLASSIFICATION:
Sensitive but unclassified.
SYSTEM LOCATION:
Federal Housing Finance Agency, 400
7th Street SW., Washington, DC 20219,
and any alternate work site utilized by
employees of the Federal Housing
Finance Agency (FHFA) or by
individuals assisting such employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
An individual or entity who submits
a request or inquiry to FHFA. This does
not include inquiries or requests made
under the Freedom of Information Act
(5 U.S.C. 552) or the Privacy Act of
1974, as amended (5 U.S.C. 552a) which
are covered by FHFA’s System of
Records Notice FHFA–13 Freedom of
Information and Privacy Act Records.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contact information such as name,
address (home, property, mailing, and/
or business), telephone numbers
including cellular telephone numbers
(personal and business), email (personal
and business), and any other personally
identifiable information an individual
or entity voluntarily provides to FHFA.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Housing Enterprises Financial
Safety and Soundness Act of 1992, as
amended (12 U.S.C. 4501 et seq.).
mstockstill on DSK4VPTVN1PROD with NOTICES
PURPOSE(S):
The purpose of the system is to
capture and track correspondence that
FHFA receives from external sources
(the general public, Congress, FHFA
regulated entities, other federal entities,
and state and local governments). The
system will capture information about
the sender of the correspondence and
the nature of the correspondence. The
system will help ensure FHFA responds
VerDate Sep<11>2014
19:17 Mar 02, 2016
Jkt 238001
to the inquiry in a timely and accurate
manner.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSE OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records
or information contained therein may
specifically be disclosed outside FHFA
as a routine use pursuant to 5 U.S.C.
552a(b)(3) as follows:
(1) When (a) it is suspected or
confirmed that the security or
confidentiality of information in the
system of records has been
compromised; (b) FHFA has determined
that as a result of the suspected or
confirmed compromise there is a risk of
harm to economic or property interests,
identity theft or fraud, or harm to the
security or integrity of this system or
other systems or programs (whether
maintained by FHFA or another agency
or entity) that rely upon the
compromised information; and (c) the
disclosure is made to such agencies,
entities, and persons who are reasonably
necessary to assist in connection with
FHFA’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
(2) Records in this system may, in the
discretion of FHFA, be disclosed to any
individual during the course of any
inquiry or investigation conducted by
FHFA, or in connection with civil or
administrative litigation, if FHFA has
reason to believe that the individual to
whom the record is disclosed may have
further information about the matters
related therein, and those matters
appeared to be relevant at the time to
the subject matter of the inquiry.
(3) A record or information in this
system may be disclosed to any
individual with whom FHFA contracts
to reproduce, by typing, photocopy or
other means, any record within this
system for use by FHFA and its
employees in connection with their
official duties or to any individual who
is utilized by FHFA to perform clerical
or stenographic functions relating to the
official business of FHFA.
(4) To appropriate federal, state, and
local authorities responsible for
investigating or prosecuting a violation
of, or for enforcing or implementing a
statute, rule, regulation, or order issued,
when the information indicates a
violation or potential violation of law,
whether civil, criminal, or regulatory in
nature, and whether arising by general
statute or particular program statute, or
by regulation, rule, or order issued
pursuant thereto.
PO 00000
Frm 00097
Fmt 4703
Sfmt 4703
11269
(5) To a court, magistrate, or other
administrative body in the course of
presenting evidence, including
disclosures to counsel or witnesses in
the course of civil discovery, litigation,
or settlement negotiations or in
connection with criminal proceedings,
when FHFA is a party to the proceeding
or has a significant interest in the
proceeding, to the extent that the
information is determined to be relevant
and necessary.
(6) Disclosure may be made to a
Congressional office from the record of
an individual in response to an inquiry
from the Congressional office made at
the request of that individual.
(7) To contractor personnel, interns,
and others performing or working on a
contract or project for FHFA.
(8) To a regulated entity for the
purposes of responding to an inquiry or
request.
(9) To another Federal agency if the
records are relevant and necessary to
carry out FHFA’s authorized functions,
or if the other Federal agency is the
proper agency to respond to the
individual submitting an inquiry or
request to FHFA.
(10) To the National Archives and
Records Administration, Office of
Government Information Services
(OGIS), to the extent necessary to fulfill
its responsibilities in 5 U.S.C. 552(b), to
review administrative agency policies,
procedures and compliance with the
Freedom of Information Act (FOIA), and
to facilitate OGIS’ offering of mediation
services to resolve disputes between
persons making FOIA requests and
administrative agencies.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in electronic
format, paper form, and magnetic disk
or tape. Electronic records are stored in
computerized databases. Paper and
magnetic disk, or tape records are stored
in locked file rooms, locked file cabinets
and/or safes.
RETRIEVABILITY:
Records may be retrieved by any of
the following: Name, telephone number,
street address, email address, or
assigned file number.
SAFEGUARDS:
Records are safeguarded in a secured
environment. Buildings where records
are stored have security cameras and 24-
E:\FR\FM\03MRN1.SGM
03MRN1
11270
Federal Register / Vol. 81, No. 42 / Thursday, March 3, 2016 / Notices
hour security guard service.
Computerized records are safeguarded
through use of access codes and other
information technology security
measures. Paper records are safeguarded
by locked file rooms, locked file
cabinets, and/or safes. Access to the
records is restricted to those who
require the records in the performance
of official duties related to the purposes
for which the system is maintained.
RETENTION AND DISPOSAL:
Records are retained and disposed of
in accordance with the appropriate
National Archives and Records
Administration General Records
Schedules and FHFA Retention
Schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Congressional Affairs and
Communications, Federal Housing
Finance Agency, 400 7th Street SW.,
Washington, DC 20219.
NOTIFICATION PROCEDURES:
Direct inquiries as to whether this
system contains a record pertaining to
an individual to the Privacy Act Officer.
Inquiries may be mailed to the Privacy
Act Officer, Federal Housing Finance
Agency, 400 7th Street SW.,
Washington, DC 20219, or electronically
at https://www.fhfa.gov/AboutUs/
FOIAPrivacy/Pages/Privacy.aspx in
accordance with the procedures set
forth in 12 CFR part 1204.
RECORD ACCESS PROCEDURES:
Direct requests for access to a record
to the Privacy Act Officer. Requests may
be mailed to the Privacy Act Officer,
Federal Housing Finance Agency, 400
7th Street SW., Washington, DC 20219,
or can be submitted electronically at
https://www.fhfa.gov/AboutUs/
FOIAPrivacy/Pages/Privacy.aspx in
accordance with the procedures set
forth in 12 CFR part 1204.
mstockstill on DSK4VPTVN1PROD with NOTICES
CONTESTING RECORD PROCEDURES:
Direct requests to contest or appeal an
adverse decision for a record to the
Privacy Act Appeals Officer. Requests
may be mailed to the Privacy Act
Appeals Officer, Federal Housing
Finance Agency, 400 7th Street SW.,
Washington, DC 20219, or can be
submitted electronically at https://
www.fhfa.gov/AboutUs/FOIAPrivacy/
Pages/Privacy.aspx in accordance with
the procedures set forth in 12 CFR part
1204.
RECORD SOURCE CATEGORIES:
Information is provided by
individuals and entities.
VerDate Sep<11>2014
19:17 Mar 02, 2016
Jkt 238001
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2016–04744 Filed 3–2–16; 8:45 am]
BILLING CODE 8070–01–P
FEDERAL RESERVE SYSTEM
Agency Information Collection
Activities: Announcement of Board
Approval Under Delegated Authority
and Submission to OMB
Board of Governors of the
Federal Reserve System.
SUMMARY: Notice is hereby given of the
final approval of a proposed information
collection by the Board of Governors of
the Federal Reserve System (Board)
under OMB delegated authority. Boardapproved collections of information are
incorporated into the official OMB
inventory of currently approved
collections of information. Copies of the
Paperwork Reduction Act Submission,
supporting statements and approved
collection of information instrument(s)
are placed into OMB’s public docket
files. The Federal Reserve may not
conduct or sponsor, and the respondent
is not required to respond to, an
information collection that has been
extended, revised, or implemented on or
after October 1, 1995, unless it displays
a currently valid OMB control number.
FOR FURTHER INFORMATION CONTACT:
Federal Reserve Board Acting Clearance
Officer—Nuha Elmaghrabi—Office of
the Chief Data Officer, Board of
Governors of the Federal Reserve
System, Washington, DC 20551 (202)
452–3829. Telecommunications Device
for the Deaf (TDD) users may contact
(202) 263–4869, Board of Governors of
the Federal Reserve System,
Washington, DC 20551.
OMB Desk Officer—Shagufta
Ahmed—Office of Information and
Regulatory Affairs, Office of
Management and Budget, New
Executive Office Building, Room 10235,
725 17th Street NW., Washington, DC
20503.
Final approval under OMB delegated
authority of the extension for three
years, with revision, of the following
report:
Report title: Retail Payment Surveys.
Agency form number: FR 3066a, b, c,
and d.
OMB Control number: 7100–0351.
Frequency: FR 3066a and b: Triennial
(once every three years) with an annual
component; FR 3066c: Triennial: and FR
3066d: Annual and on occasion.
Respondents: Depository and
financial institutions, payment
networks, payment processors, and
payment instrument issuers.
AGENCY:
PO 00000
Frm 00098
Fmt 4703
Sfmt 4703
Estimated annual burden hours: For
2016 surveys: FR 3066a: 43,200 hours;
FR 3066b: 1,000 hours; FR 3066c: 450
hours; FR 3066d: 600 hours. For 2017
and 2018 surveys: FR 3066a: 1,700
hours; FR 3066b: 150 hours; FR 3066d:
1,200 hours.
Estimated average hours per response:
For 2016 surveys: FR 3066a: 32 hours;
FR 3066b: 8 hours; FR 3066c: 3 hours;
FR 3066d: 12 hours. For 2017 and 2018
surveys: FR 3066a: 10 hours; FR 3066b:
5 hours; FR 3066d: 12 hours.
Number of respondents: FR 3066a:
1,350; FR 3066b: 125; FR 3066c: 150; FR
3066d: 50.
General description of report: The FR
3066 series is broadly authorized under
sections 2A and 12A of the Federal
Reserve Act. Section 2A requires that
the Board of Governors of the Federal
Reserve System and the Federal Open
Market Committee (FOMC) maintain
long run growth of the monetary and
credit aggregates commensurate with
the economy’s long run potential to
increase production, so as to promote
effectively the goals of maximum
employment, stable prices, and
moderate long-term interest rates (12
U.S.C. 225a). In addition, under section
12A of the Federal Reserve Act, the
FOMC is required to implement
regulations relating to the open market
operations conducted by Federal
Reserve Banks with a view to
accommodating commerce and business
and with regard to the regulations’
bearing upon the general credit situation
of the country (12 U.S.C. 263). The
authority of the Federal Reserve to
collect economic data to carry out the
requirements of these provisions is
implicit. Accordingly, the Federal
Reserve is generally authorized to
collect the information called for by the
FR 3066 series by sections 2A and 12A
of the Federal Reserve Act.
In addition, the Board is responsible
for implementing and drafting
regulations, interpretations, and other
guidance for various payments,
consumer protection, and other laws
(including provisions of the Federal
Reserve Act other than those cited
above). The information obtained from
the Federal Reserve Payments Study
may be used in support of the Board’s
development and implementation of
regulations, interpretations, and
supervisory guidance for these laws.
Therefore, the survey questions in the
FR 3066 are authorized pursuant to the
Board’s authority under one or more of
the following statutes:
• Expedited Funds Availability Act
section 609 (12 U.S.C. 4008)
E:\FR\FM\03MRN1.SGM
03MRN1
Agencies
[Federal Register Volume 81, Number 42 (Thursday, March 3, 2016)]
[Notices]
[Pages 11268-11270]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-04744]
=======================================================================
-----------------------------------------------------------------------
FEDERAL HOUSING FINANCE AGENCY
[No. 2016-N-02]
Privacy Act of 1974; Systems of Records
AGENCY: Federal Housing Finance Agency.
ACTION: Notice of complete revision to an existing system of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a (Privacy Act), the Federal Housing
Finance Agency (FHFA) gives notice of a complete revision to an
existing Privacy Act system of records.
The existing system is Correspondence Tracking System (FHFA-3) and
is being revised in its entirety. The system is being revised to
clarify and update the categories of individuals covered by the system,
the categories of records in the system, and the purposes of the
system; to reduce the number of routine uses of the information; and to
update where to send notifications, and requests or appeals. The
revised System will contain information that FHFA will use for tracking
and responding to general Correspondence, Consumer Complaints,
Congressional correspondence, and inquiries to FHFA's Ombudsman.
DATES: To be assured of consideration, comments should be received on
or before April 4, 2016. This revised system of records will become
effective on April 12, 2016 without further notice unless comments
necessitate otherwise. FHFA will publish a new notice if the effective
date is delayed to review comments or if changes are made based on
comments received.
ADDRESSES: Submit comments to FHFA only once, identified by ``2016-N-
02,'' using any one of the following methods:
Agency Web site: www.fhfa.gov/open-for-comment-or-input.
Federal eRulemaking Portal: https://www.regulations.gov.
Follow the instructions for submitting comments. If you submit your
comment to the Federal eRulemaking Portal, please also send it by email
to FHFA at RegComments@fhfa.gov to ensure timely receipt by the agency.
Please include ``Comments/No. 2016-N-02'' in the subject line of the
message.
Hand Delivered/Courier: The hand delivery address is:
Alfred M. Pollard, General Counsel, Attention: Comments/No. 2016-N-02,
Federal Housing Finance Agency, Eight Floor, 400 7th Street SW.,
Washington, DC 20219. The package should be delivered to the Seventh
Street entrance Guard Desk, First Floor, on business days between 9
a.m. and 5 p.m.
U.S. Mail, United Parcel Service, Federal Express, or
Other Mail Service: The mailing address for comments is: Alfred M.
Pollard, General Counsel, Attention: Comments/No. 2016-N-02, Federal
Housing Finance Agency, Eighth Floor, 400 7th Street SW., Washington,
DC 20219. Please note that all mail sent to FHFA via the U.S. Postal
Service is routed through a national irradiation facility, a process
that may delay delivery by approximate two weeks.
See SUPPLEMENTARY INFORMATION for additional information on submission
and posting of comments.
FOR FURTHER INFORMATION CONTACT: Megan Moore, Special Advisor, Office
of the Director at (202) 649-3018; or David A. Lee, Senior Agency
Official for Privacy, privacy@fhfa.gov, (202) 649-3803 (not toll free
numbers), Federal Housing Finance Agency, 400 7th Street SW.,
Washington DC 20219. The telephone number for the Telecommunications
Device for the Hearing Impaired is (800) 877-8339.
SUPPLEMENTARY INFORMATION:
I. Comments
Instructions: FHFA seeks public comments on the revised system of
records and will take all comments into consideration before issuing
the final notice. See 5 U.S.C. 552a(e)(4) and (11). In addition to
referencing ``Comments/No. 2016-N-02,'' please reference the title and
number of the system of records your comment addresses:
``Correspondence Tracking System (FHFA-3).''
Posting and Public Availability of Comments: All comments received
will be posted without change on the FHFA Web site at https://www.fhfa.gov, and will include any personal information provided, such
as your name, address (home and email) telephone number and any other
information you provide. In addition, copies of all comments received
will be available for examination by the public on business days
between the hours of 10 a.m. and 3 p.m., at the Federal Housing Finance
Agency, 400 7th Street SW., Washington DC 20219. To make an appointment
to inspect comments, please call the Office of General Counsel at (202)
649-3804.
II. Introduction
This notice informs the public of FHFA's proposal to revise in its
entirety an existing system of records. This notice satisfies the
Privacy Act requirement that an agency publish a system of records
notice in the Federal Register when there is an addition to the
agency's system of records. It has been recognized by Congress that
application of all requirements of the Privacy Act to certain
categories of records may have an undesirable and often unacceptable
effect upon agencies in the conduct of necessary public business.
Consequently, Congress established general exemptions and specific
exemptions that could be used to exempt records from provisions of the
Privacy Act. Congress also required that exempting records from
provisions of the Privacy Act would require the head of an agency to
publish a determination to exempt a record from the Privacy Act as a
rule in accordance with the Administrative Procedure Act. The Director
of FHFA has determined that records and information in this revised
system of records are not exempt from requirements of the Privacy Act.
As required by the Privacy Act, 5 U.S.C. 552a(r), and pursuant to
paragraph 4c of Appendix I to OMB Circular No. A-130, ``Federal Agency
Responsibilities for Maintaining Records About Individuals,'' dated
February 8, 1996 (61 FR 6428, 6435
[[Page 11269]]
(February 20, 1996)), FHFA has submitted a report describing the
revised system of records covered by this notice, to the Committee on
Oversight and Government Reform of the House of Representatives, the
Committee on Homeland Security and Governmental Affairs of the Senate,
and the Office of Management and Budget.
The revised system of records described above is set forth in its
entirety below.
Dated: February 25, 2016.
Melvin L. Watt,
Director, Federal Housing Finance Agency.
FHFA-3
SYSTEM NAME:
Correspondence Tracking System.
SECURITY CLASSIFICATION:
Sensitive but unclassified.
SYSTEM LOCATION:
Federal Housing Finance Agency, 400 7th Street SW., Washington, DC
20219, and any alternate work site utilized by employees of the Federal
Housing Finance Agency (FHFA) or by individuals assisting such
employees.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
An individual or entity who submits a request or inquiry to FHFA.
This does not include inquiries or requests made under the Freedom of
Information Act (5 U.S.C. 552) or the Privacy Act of 1974, as amended
(5 U.S.C. 552a) which are covered by FHFA's System of Records Notice
FHFA-13 Freedom of Information and Privacy Act Records.
CATEGORIES OF RECORDS IN THE SYSTEM:
Contact information such as name, address (home, property, mailing,
and/or business), telephone numbers including cellular telephone
numbers (personal and business), email (personal and business), and any
other personally identifiable information an individual or entity
voluntarily provides to FHFA.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal Housing Enterprises Financial Safety and Soundness Act of
1992, as amended (12 U.S.C. 4501 et seq.).
PURPOSE(S):
The purpose of the system is to capture and track correspondence
that FHFA receives from external sources (the general public, Congress,
FHFA regulated entities, other federal entities, and state and local
governments). The system will capture information about the sender of
the correspondence and the nature of the correspondence. The system
will help ensure FHFA responds to the inquiry in a timely and accurate
manner.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSE OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside FHFA as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
(1) When (a) it is suspected or confirmed that the security or
confidentiality of information in the system of records has been
compromised; (b) FHFA has determined that as a result of the suspected
or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or
integrity of this system or other systems or programs (whether
maintained by FHFA or another agency or entity) that rely upon the
compromised information; and (c) the disclosure is made to such
agencies, entities, and persons who are reasonably necessary to assist
in connection with FHFA's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
(2) Records in this system may, in the discretion of FHFA, be
disclosed to any individual during the course of any inquiry or
investigation conducted by FHFA, or in connection with civil or
administrative litigation, if FHFA has reason to believe that the
individual to whom the record is disclosed may have further information
about the matters related therein, and those matters appeared to be
relevant at the time to the subject matter of the inquiry.
(3) A record or information in this system may be disclosed to any
individual with whom FHFA contracts to reproduce, by typing, photocopy
or other means, any record within this system for use by FHFA and its
employees in connection with their official duties or to any individual
who is utilized by FHFA to perform clerical or stenographic functions
relating to the official business of FHFA.
(4) To appropriate federal, state, and local authorities
responsible for investigating or prosecuting a violation of, or for
enforcing or implementing a statute, rule, regulation, or order issued,
when the information indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute or particular program statute, or by
regulation, rule, or order issued pursuant thereto.
(5) To a court, magistrate, or other administrative body in the
course of presenting evidence, including disclosures to counsel or
witnesses in the course of civil discovery, litigation, or settlement
negotiations or in connection with criminal proceedings, when FHFA is a
party to the proceeding or has a significant interest in the
proceeding, to the extent that the information is determined to be
relevant and necessary.
(6) Disclosure may be made to a Congressional office from the
record of an individual in response to an inquiry from the
Congressional office made at the request of that individual.
(7) To contractor personnel, interns, and others performing or
working on a contract or project for FHFA.
(8) To a regulated entity for the purposes of responding to an
inquiry or request.
(9) To another Federal agency if the records are relevant and
necessary to carry out FHFA's authorized functions, or if the other
Federal agency is the proper agency to respond to the individual
submitting an inquiry or request to FHFA.
(10) To the National Archives and Records Administration, Office of
Government Information Services (OGIS), to the extent necessary to
fulfill its responsibilities in 5 U.S.C. 552(b), to review
administrative agency policies, procedures and compliance with the
Freedom of Information Act (FOIA), and to facilitate OGIS' offering of
mediation services to resolve disputes between persons making FOIA
requests and administrative agencies.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
None.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records are maintained in electronic format, paper form, and
magnetic disk or tape. Electronic records are stored in computerized
databases. Paper and magnetic disk, or tape records are stored in
locked file rooms, locked file cabinets and/or safes.
RETRIEVABILITY:
Records may be retrieved by any of the following: Name, telephone
number, street address, email address, or assigned file number.
SAFEGUARDS:
Records are safeguarded in a secured environment. Buildings where
records are stored have security cameras and 24-
[[Page 11270]]
hour security guard service. Computerized records are safeguarded
through use of access codes and other information technology security
measures. Paper records are safeguarded by locked file rooms, locked
file cabinets, and/or safes. Access to the records is restricted to
those who require the records in the performance of official duties
related to the purposes for which the system is maintained.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with the
appropriate National Archives and Records Administration General
Records Schedules and FHFA Retention Schedules.
SYSTEM MANAGER(S) AND ADDRESS:
Office of Congressional Affairs and Communications, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20219.
NOTIFICATION PROCEDURES:
Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer. Inquiries may
be mailed to the Privacy Act Officer, Federal Housing Finance Agency,
400 7th Street SW., Washington, DC 20219, or electronically at https://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with
the procedures set forth in 12 CFR part 1204.
RECORD ACCESS PROCEDURES:
Direct requests for access to a record to the Privacy Act Officer.
Requests may be mailed to the Privacy Act Officer, Federal Housing
Finance Agency, 400 7th Street SW., Washington, DC 20219, or can be
submitted electronically at https://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12
CFR part 1204.
CONTESTING RECORD PROCEDURES:
Direct requests to contest or appeal an adverse decision for a
record to the Privacy Act Appeals Officer. Requests may be mailed to
the Privacy Act Appeals Officer, Federal Housing Finance Agency, 400
7th Street SW., Washington, DC 20219, or can be submitted
electronically at https://www.fhfa.gov/AboutUs/FOIAPrivacy/Pages/Privacy.aspx in accordance with the procedures set forth in 12 CFR part
1204.
RECORD SOURCE CATEGORIES:
Information is provided by individuals and entities.
EXEMPTIONS CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 2016-04744 Filed 3-2-16; 8:45 am]
BILLING CODE 8070-01-P