Privacy Act of 1974; Systems of Records, 7106-7116 [2016-02673]

Agencies

• Federal Retirement Thrift Investment Board

[Federal Register Volume 81, Number 27 (Wednesday, February 10, 2016)]
[Notices]
[Pages 7106-7116]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2016-02673]


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FEDERAL RETIREMENT THRIFT INVESTMENT BOARD


Privacy Act of 1974; Systems of Records

AGENCY: Federal Retirement Thrift Investment Board.

ACTION: Notice of retirement of systems of records, revision of routine 
uses, revision of purpose and routine uses, technical revisions to 
systems of records, and establishment of new systems of records.

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SUMMARY: Pursuant to the Privacy Act of 1974, 5 U.S.C. 552a, the 
Federal Retirement Thrift Investment Board (FRTIB) is proposing to: (1) 
Retire one system of records; (2) revise the purpose and routine uses 
of three existing systems of records; and (3) establish four new 
systems of records. The revisions implemented under this republication 
are corrective and administrative changes that broaden previously 
published system of records notices.

DATES: Comments must be received on or before March 11, 2016 unless 
comments received on or before that date result in a contrary 
determination.

ADDRESSES: You may submit written comments to FRTIB by any one of the 
following methods:
     Federal eRulemaking Portal: https://www.regulations.gov. 
Follow the Web site instructions for submitting comments.
     Fax: 202-942-1676.
     Mail or Hand Delivery: Office of General Counsel, Federal 
Retirement Thrift Investment Board, 77 K Street NE., Suite 1000, 
Washington, DC 20002.

FOR FURTHER INFORMATION CONTACT: Marla Greenberg, Chief Privacy 
Officer, Federal Retirement Thrift Investment Board, Office of General 
Counsel, 77 K Street NE., Suite 1000, Washington, DC 20002, 202-864-
8612. For access to any of the FRTIB's systems of records, contact 
Amanda Haas, FOIA Officer, Office of General Counsel, at the above 
address or by calling (202) 637-1250.

SUPPLEMENTARY INFORMATION:

(1) FRTIB Is Proposing To Retire One System of Records

    Pursuant the Privacy Act of 1974, 5 U.S.C. 552a, and as part of its 
ongoing integration efforts, the Federal Retirement Thrift Investment 
Board is retiring one system of records notice: FRTIB-8, Board Member 
Files (last published at 77 FR 11534 (February 27, 2012)).
    FRTIB will continue to collect and maintain records about FRTIB's 
Board Members, however, each of these records will be maintained as 
part of an existing FRTIB or Government-wide SORN. Ethics opinions, 
conflicts of interest waivers, and other programmatic files concerning 
Board Members will be maintained as part of Public and Confidential 
Financial Disclosure Reports and other ethics program records and will 
rely upon the existing government-wide systems of records entitled OGE/
GOVT-1, Executive Branch Personnel Public Financial Disclosure Reports 
and Other Name-Retrieved Ethics Program Records (68 FR 24722, May 8, 
2003). The FRTIB will maintain Confidential Financial Disclosure 
Reports (OGE Form 450) for FRTIB's Board Members pursuant to OGE/GOVT-
2, Executive Branch Confidential Financial Disclosure Reports (68 FR 
24722, May 8, 2003). Eliminating this notice will have no adverse 
impact on individuals, but will promote the overall streamlining and 
management of FRTIB's Privacy Act record systems.

(2) FRTIB Is Proposing To Revise the Purpose of and Routine Uses to 
Three Systems of Records, and To Make Technical and Clarifying Changes 
to These Systems of Records

(a) FRTIB-7, Contractor and Consultant Records

    FRTIB is proposing to revise the purpose of and routine uses to 
FRTIB-7, Contractor and Consultant Records (last published at 77 FR 
11534 (February 27, 2012)). FRTIB is proposing to amend the purpose as 
follows: ``The purpose of this system of records is to collect and 
maintain records on FRTIB contractors and consultants.'' FRTIB is also 
proposing technical amendments to the purpose of the system to reflect 
the fact that the system of records deals with sensitive FRTIB 
information.
    FRTIB is proposing to add a routine use to this system of records 
to enable the Agency to disclose information to the United States 
Department of the Treasury to effect payments to consultants or to 
verify their eligibility to receive payment. FRTIB is also proposing to 
apply General Routine Uses G1 through G2; and G4 through G16 to FRTIB-
7, Contractor and Consultant Records (see Prefatory Statement of 
Routine Uses).
    FRTIB is proposing to correct and update the system name; system 
location; categories of individuals covered by the system; categories 
of records in the system; authority for maintenance of the system; 
purpose; routine uses; storage; retrievability; safeguards; retention 
and disposal; system manager and address; notification procedure; 
record access procedures; contesting records procedures; record source 
categories; and exemptions claimed for the system. FRTIB will no longer 
exempt FRTIB-7, Contractor and Consultant Records, under subsections 
(k)(2) and (k)(5) of the Privacy Act.

(b) FRTIB-12, Debt Collection Records

    FRTIB is proposing to revise the purpose of and routine uses to 
FRTIB-12, Debt Collection Records (last published at 77 FR 11534 
(February 27, 2012)). FRTIB is proposing to clarify the purpose to 
cover the following types of individuals who could be indebted to the 
FRTIB: ``participants, beneficiaries, and alternate payees of the 
Thrift Savings Plan; current and former employees of the FRTIB; 
individuals who are consultants and vendors to FRTIB; and individuals 
who received payments to which they are not entitled.''
    FRTIB is also proposing to reorder the routine uses for FRTIB-12, 
Debt

[[Page 7107]]

Collection Records (this change is being made to all existing systems 
of records to the extent necessary to make all of FRTIB's notices 
uniform and to reflect the addition of FRTIB's general routine uses). 
FRTIB is proposing to add one system-specific routine use, to enable 
the Agency to disclose administrative wage garnishment information to 
the United States Department of the Treasury. Additionally, FRTIB is 
proposing to apply and sixteen general routine uses to apply to FRTIB-
12, including G1 through G16 (see Prefatory Statement of Routine Uses).
    FRTIB is proposing to correct and update the system name; system 
location; categories of individuals covered by the system; categories 
of records in the system; authority for maintenance of the system; 
purpose; routine uses; disclosure to consumer reporting agencies; 
storage; retrievability; safeguards; retention and disposal; system 
manager and address; notification procedure; record access procedures; 
contesting records procedures; and record source categories.

(c) FRTIB-13, Fraud and Forgery Records

    FRTIB is proposing to make technical and clarifying revisions to 
FRTIB-13, Fraud and Forgery Records (last published at 80 FR 43428 
(July 22, 2015)). The FRTIB is planning to clarify that the purpose of 
the system includes an act of fraud relating to the Thrift Savings 
Fund.
    FRTIB is also proposing to revise the system-specific routine use 
2, to enable the Agency to disclose information used to verify 
allegations that a third party has misappropriated the FRTIB's (or 
TSP's) name, brand, or logos, to the Federal Trade Commission; Consumer 
Financial Protection Bureau; or the Financial Industry Regulatory 
Authority. Additionally, FRTIB is proposing to make technical revisions 
to system-specific routine use 4, to clarify that this routine use also 
includes fraud or forgery committed against the Thrift Savings Fund. 
Finally, FRTIB is proposing to correct and update the categories of 
records in the system; purpose; and routine uses.

(3) FRTIB Is Proposing To Create Four new Systems of Records

(a) FRTIB-16--Congressional Correspondence Files

    FRTIB is proposing to establish a new system of records entitled, 
``FRTIB-16, Congressional Correspondence Files.'' The proposed system 
of records is necessary to assist the FRTIB's Office of External 
Affairs in maintaining, and responding to correspondence received from 
congressional offices.
    Records maintained as part of FRTIB-16 include information about 
individuals who have corresponded with FRTIB: Name; dates of birth; 
Social Security numbers; TSP account; numbers; home and business 
address; email address; personal and business telephone numbers; who 
the correspondence is about; incoming correspondence; FRTIB's response; 
the FRTIB responder's name and business information; additional 
unsolicited personal information provided by the individual; and other 
related materials. FRTIB is proposing to add two system-specific 
routine uses and fourteen general routine uses to apply to FRTIB-16, 
including G1 through G2; G4 through G5; and G7 through G16 (see 
Prefatory Statement of Routine Uses).

(b) FRTIB-17--Telework and Alternative Worksite Records

    FRTIB is proposing to establish a new system of records entitled, 
``FRTIB-17, Telework and Alternative Worksite Records.'' The proposed 
system of records is necessary to enable the FRTIB to collect and 
maintain records on prospective, current, and former FRTIB employees 
who have participated in, presently participate in, or have sought to 
participate in FRTIB's Telework Program.
    Files maintained as part of FRTIB-17 include: The name, position 
title, grade level, job series, and office name; official FRTIB duty 
station address and telephone number; alternative worksite address and 
telephone number(s); date telework agreement received and approved/
denied; telework request and approval form; telework agreement; self-
certification home safety checklist, and supervisor-employee checklist; 
type of telework requested (e.g., situational or core); regular work 
schedule; telework schedule; approvals/disapprovals; description and 
list of government-owned equipment and software provided to the 
teleworker; mass transit benefits received through FRTIB's mass transit 
subsidy program; parking subsidies received through FRTIB's subsidized 
parking program; and any other miscellaneous documents supporting 
telework.
    FRTIB is proposing to add five system-specific routine uses and 
fourteen general routine uses to apply to FRTIB-17, including G1 
through G2; G4 through G5; and G7 through G16 (see Prefatory Statement 
of Routine Uses).

(c) FRTIB-18--Reasonable Accommodation Records

    FRTIB is proposing to establish a new system of record entitled, 
``FRTIB-18, Reasonable Accommodation Records.'' The proposed system of 
records is necessary to allow FRTIB to collect and maintain records on 
prospective, current, and former employees with disabilities who 
request or receive a reasonable accommodation by FRTIB. The proposed 
system of records will also enable FRTIB to track and report the 
processing of requests for FRTIB-wide reasonable accommodations to 
comply with applicable laws and regulations. Finally, this system of 
records will enable FRTIB to preserve and maintain the confidentiality 
of medical information submitted by or on behalf of applicants or 
employees requesting a reasonable accommodation.
    Files maintained as part of FRTIB-18 include: The name and 
employment of employees needing an accommodation; requestor's name and 
contact information (if different than the employee who needs an 
accommodation); date request was initiated; information concerning the 
nature of the disability and the need for accommodation, including 
appropriate medical documentation; details of the accommodation 
request, such as: Type of accommodation requested, how the requested 
accommodation would assist in job performance, the sources of technical 
assistance consulted in trying to identify alternative reasonable 
accommodation, any additional information provided by the requestor 
related to the processing of the request, and whether the request was 
approved or denied, and whether the accommodation was approved for a 
trial period; and notification(s) to the employee and his/her 
supervisor(s) regarding the accommodation.
    FRTIB is proposing to add five system-specific routine uses and 
fifteen general routine uses to apply to FRTIB-18, including G1 through 
G5; and G7 through G16 (see Prefatory Statement of Routine Uses).

(d) FRTIB-19--Freedom of Information Act Records

    FRTIB is proposing to establish a new system of record entitled, 
``FRTIB-19, Freedom of Information Act Records.'' The proposed system 
of records will enable the FRTIB to support the processing of record 
access requests made pursuant to the Freedom of Information Act (FOIA), 
whether FRTIB receives such requests directly from the requestor or via 
referral from another agency. Additionally, this system will

[[Page 7108]]

be used to support litigation arising from such requests and appeals, 
and to assist FRTIB in carrying out any other responsibilities under 
the FOIA.
    Files maintained as part of FRTIB-19 include: Records received, 
created, or compiled in processing FOIA requests or appeals, including 
original requests and appeals; intra- or inter-agency memoranda; 
referrals; correspondence notes; fee schedules; assessments; cost 
calculations; and other documentation related to the referral and/or 
processing of the FOIA request or appeal; correspondence with the 
individuals or entities that submitted the requests; and copies of 
requested records. Additionally, the type of information in the records 
may include requestors' and their attorneys' or representatives' 
contact information; the contact information of FRTIB employees; the 
name of the individual subject of the request or appeal; fee 
determinations; unique case identifier; and other identifiers provided 
by a requestor about him or herself or about the individual whose 
records are requested.
    FRTIB is proposing to add three system-specific routine uses and 
fifteen general routine uses to apply to FRTIB-19, including G1 through 
G2; and G4 through G16 (see Prefatory Statement of Routine Uses).

(4) Prefatory Statement of General Routine Uses

    The following routine uses are incorporated by reference into 
various systems of records, as set forth below.
    G1. Routine Use--Audit: A record from this system of records may be 
disclosed to an agency, organization, or individual for the purpose of 
performing an audit or oversight operations as authorized by law, but 
only such information as is necessary and relevant to such audit or 
oversight function when necessary to accomplish an agency function 
related to this system of records. Individuals provided information 
under this routine use are subject to the same Privacy Act requirements 
and limitations on disclosure as are applicable to FRTIB officers and 
employees.
    G2. Routine Use--Breach Mitigation and Notification: A record from 
this system of records may be disclosed to appropriate agencies, 
entities, and persons when: (1) FRTIB suspects or has confirmed that 
the security or confidentiality of information in the system of records 
has been compromised; (2) FRTIB has determined that as a result of the 
suspected or confirmed compromise there is a risk of harm to economic 
or property interests, identity theft or fraud, or harm to the security 
or integrity of this system or other systems or programs (whether 
maintained by FRTIB or another agency or entity) that rely upon the 
compromised information; and (3) the disclosure made to such agencies, 
entities, and persons is reasonably necessary to assist in connection 
with the FRTIB's efforts to respond to the suspected or confirmed 
compromise and prevent, minimize, or remedy such harm.
    G3. Routine Use--Clearance Processing: A record from this system of 
records may be disclosed to an appropriate federal, state, local, 
tribal, foreign, or international agency, if the information is 
relevant and necessary to a requesting agency's decision concerning the 
hiring or retention of an individual, or issuance of a security 
clearance, background investigation, license, contract, grant, or other 
benefit, or if the information is relevant and necessary to a FRTIB 
decision concerning the hiring or retention of an employee, the 
issuance of a security clearance, the reporting of an investigation of 
an employee, the letting of a contract, or the issuance of a license, 
grant or other benefit and when disclosure is appropriate to the proper 
performance of the official duties of the person making the request.
    G4. Routine Use--Congressional Inquiries: A record from this system 
of records may be disclosed to a Congressional office from the record 
of an individual in response to an inquiry from that Congressional 
office made at the request of the individual to whom the record 
pertains.
    G5. Routine Use--Contractors, et al.: A record from this system of 
records may be disclosed to contractors, grantees, experts, 
consultants, the agents thereof, and others performing or working on a 
contract, service, grant, cooperative agreement, or other assignment 
for FRTIB, when necessary to accomplish an agency function related to 
this system of records. Individuals provided information under this 
routine use are subject to the same Privacy Act requirements and 
limitations on disclosure as are applicable to FRTIB officers and 
employees.
    G6. Routine Use--Debt Collection: A record from this system of 
records may be disclosed to the Department of Justice, the Department 
of Treasury, or to a consumer reporting agency for collection action on 
any delinquent debt, pursuant to 5 U.S.C. 552a(b)(12).
    G7. Routine Use--Former Employees: A record from this system of 
records may be disclosed to a former employee of the FRTIB, in 
accordance with applicable regulations, for purposes of responding to 
an official inquiry by a federal, state, or local government entity or 
professional licensing authority; or facilitating communications with a 
former employee that may be necessary for personnel-related or other 
official purposes where the FRTIB requires information or consultation 
assistance from the former employee regarding a matter within that 
person's former area of responsibility.
    G8. Routine Use--Investigations, Third Parties: A record from this 
system of records may be disclosed to third parties during the course 
of a law enforcement investigation to the extent necessary to obtain 
information pertinent to the investigation, provided disclosure is 
appropriate to the proper performance of the official duties of the 
third party officer making the disclosure.
    G9. Routine Use--Investigations, Other Agencies: A record from this 
system of records may be disclosed to appropriate federal, state, 
local, tribal, or foreign government agencies or multilateral 
governmental organizations for the purpose of investigating or 
prosecuting the violations of, or for enforcing or implementing, a 
statute, rule, regulation, order, license, or treaty where FRTIB 
determines that the information would assist in the enforcement of 
civil or criminal laws.
    G10. Routine Use--Law Enforcement Intelligence: A record from this 
system of records may be disclosed to a federal, state, tribal, local, 
or foreign government agency or organization, or international 
organization, lawfully engaged in collecting law enforcement 
intelligence information, whether civil or criminal, or charged with 
investigating, prosecuting, enforcing or implementing civil or criminal 
laws, related rules, regulations or orders, to enable these entities to 
carry out their law enforcement responsibilities, including the 
collection of law enforcement intelligence.
    G11. Routine Use--Law Enforcement Referrals: A record from this 
system of records may be disclosed to an appropriate federal, state, 
tribal, local, international, or foreign agency or other appropriate 
authority charged with investigating or prosecuting a violation or 
enforcing or implementing a law, rule, regulation, or order, where a 
record, either on its face or in conjunction with other information, 
indicates a violation or potential violation of law, which includes 
criminal, civil, or regulatory violations and such disclosure is proper 
and consistent with the official duties of the person making the 
disclosure.

[[Page 7109]]

    G12. Routine Use--Litigation, DOJ or Outside Counsel: A record from 
this system of records may be disclosed to the Department of Justice, 
FRTIB's outside counsel, other federal agency conducting litigation or 
in proceedings before any court, adjudicative or administrative body, 
when: (1) FRTIB, or (2) any employee of FRTIB in his or her official 
capacity, or (3) any employee of FRTIB in his or her individual 
capacity where DOJ or FRTIB has agreed to represent the employee, or 
(4) the United States or any agency thereof, is a party to the 
litigation or has an interest in such litigation, and FRTIB determines 
that the records are both relevant and necessary to the litigation and 
the use of such records is compatible with the purpose for which FRTIB 
collected the records.
    G13. Routine Use--Litigation, Opposing Counsel: A record from this 
system of records may be disclosed to a court, magistrate, or 
administrative tribunal in the course of presenting evidence, including 
disclosures to opposing counsel or witnesses in the course of civil 
discovery, litigation, or settlement negotiations or in connection with 
criminal law proceedings or in response to a subpoena.
    G14. Routine Use--NARA/Records Management: A record from this 
system of records may be disclosed to the National Archives and Records 
Administration (NARA) or other federal government agencies pursuant to 
the Federal Records Act.
    G15. Routine Use--Redress: A record from this system of records may 
be disclosed to a federal, state, tribal, local, international, or 
foreign government agency or entity for the purpose of consulting with 
that agency or entity: (1) To assist in making a determination 
regarding redress for an individual in connection with the operations 
of a FRTIB program; (2) for the purpose of verifying the identity of an 
individual seeking redress in connection with the operations of a FRTIB 
program; or (3) for the purpose of verifying the accuracy of 
information submitted by an individual who has requested such redress 
on behalf of another individual.
    G16. Routine Use--Security Threat: A record from this system of 
records may be disclosed to federal and foreign government intelligence 
or counterterrorism agencies when FRTIB reasonably believes there to be 
a threat or potential threat to national or international security for 
which the information may be useful in countering the threat or 
potential threat, when FRTIB reasonably believes such use is to assist 
in anti-terrorism efforts, and disclosure is appropriate to the proper 
performance of the official duties of the person making the disclosure.
    G17. Routine Use--Testing: A record from this system of records may 
be disclosed to appropriate federal, state, local, tribal, or foreign 
governmental agencies or multilateral governmental organizations where 
FRTIB is aware of a need to utilize relevant data for purposes of 
testing new technology and systems designed to enhance security or 
identify other violations of law.
    Pursuant to 5 U.S.C. 552a(e)(11), interested persons are invited to 
submit written comments on the proposal of these two systems of 
records. A report on the proposed systems has been sent to Congress and 
the Office of Management and Budget for their awareness.

Greg Long,
Executive Director, Federal Retirement Thrift Investment Board.
FRTIB-7

System Name:
    Contractor and Consultant Records.

Security Classification:
    None.

System Location:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
be kept at an additional location for Business Continuity Purposes.

Categories of Individuals Covered by the System:
    Individuals retained by formal agreement, who: (1) Provide 
consulting services to the Board; (2) act as advisors to the Board, but 
do not maintain the independence of action necessary to meet the 
requirements for classification as an independent contractor; and (3) 
any other individuals who receive payments from FRTIB.

Categories of Records in the System:
    Acquisition data for the procurement of goods and services, 
including, but not limited to: Documents, letters, memorandum of 
understanding relating to agreements; rates of pay; payment records; 
vouchers; invoices; selection information; Commercial and Government 
Entity (CAGE) codes; Dun and Bradstreet Data Universal Numbering System 
(DUNS) numbers; supplier status; Web site; name; address; taxpayer 
identification number; Social Security numbers; bank information; 
invoice data; resumes; SAC forms; and other information relating to the 
disbursement of funds. This system of records also contains information 
pertaining to the negotiation; implementation; scope; and performance 
of work.

Authority for Maintenance of the System:
    5 U.S.C. 8474; 5 U.S.C. 3301; and 44 U.S.C. 3101.

Purpose(s):
    The purpose of this system of records is to collect and maintain 
records on FRTIB contractors and consultants.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. General Routine Uses G1 through G2; and G4 through G16; apply to 
this system of records (see Prefatory Statement of General Routine 
Uses).
    2. A record from this system of records may be disclosed to the 
United States Department of the Treasury to effect payments to 
consultants and vendors, or to verify consultants' and vendors' 
eligibility to receive payments.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Contractor and consultant files are retrieved by any one or more of 
the following identifiers: Name of the contractor; name of the vendor 
or contractor; voucher number and date; or other unique identifier 
about whom they are maintained.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing

[[Page 7110]]

access to the records and by passwords set by unauthorized users that 
must be changed periodically.

Retention and Disposal:
    Routine procurement files are retained for 6 years and 3 months, in 
accordance with the General Records Schedule 3, item 3. Procurement 
files involving investments and other information concerning the Thrift 
Savings Plan are retained for 99 years.

System Manager(s) and Address:
    Division Chief, Contracting, Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Information in this system of records is obtained from the 
individual to whom it applies or is derived from information supplied 
by the individual, except information provided by Board staff.

Exemptions Claimed for System:
    None.
FRTIB-12

System Name:
    Debt Collection Records.

Security Classification:
    None.

System Location:
    Records are maintained at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
also be maintained at an additional location for Business Continuity 
Purposes.

Categories of Individuals Covered by the System:
    Records are maintained on individuals and entities that are 
financially indebted to the Board, including, but not limited to: 
Participants, beneficiaries, and alternate payees of the Thrift Savings 
Plan; current and former employees of the FRTIB; individuals who are 
consultants and vendors to FRTIB; and individuals who received payments 
to which they are not entitled.

Categories of Records in the System:
    Information varies depending on the individual debtor, the type of 
indebtedness, and the agency or program to which monies are owed. The 
system of records contains information including but not limited to: 
(1) Individuals and commercial organizations, such as name, Taxpayer 
Identification Number (i.e., Social Security Number or Employer 
Identification Number), business and home addresses, and business and 
home telephone numbers; (2) the indebtedness, such as the original 
amount of the debt, the date the debt originated, the amount of the 
delinquency/default, the date of the delinquency/default, basis of the 
debt, amounts accrued for interest, penalties, and administrative 
costs, and payments on the account; (3) actions taken to recover the 
debt, such as copies of demand letters/invoices, and documents required 
for the referral of accounts to collection agencies, or for litigation; 
(4) debtor and creditor agencies, such as name, telephone number, and 
address of the agency contact; (5) information for location purposes, 
including information pertaining to child support cases, Mandatory 
Victims Restitution Act (MVRA) cases, and tax levies; and (6) other 
relevant records relating to a debt including the amount, status, and 
history of the debt, and the program under which the debt arose.

Authority for Maintenance of the System:
    5 U.S.C. 8474; 5 U.S.C. 301; 31 U.S.C. 3711(a); and 44 U.S.C. 3101.

Purpose(s):
    The purpose of this system is to maintain a record of individuals 
and entities that are indebted to the Board, a Federal agency, or a 
Government corporation including, but not limited to: participants, 
beneficiaries, and alternate payees of the Thrift Savings Plan; current 
and former employees of the FRTIB; and individuals who received 
payments to which they are not entitled. The records ensure that: 
Appropriate collection action on debtors' accounts is taking and 
properly tracked, monies collected are credited, and funds are returned 
to the Board or appropriate agency at the time the account is collected 
or closed.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. General Routine Uses G1 through G16 apply to this system of 
records (see Prefatory Statement of General Routine Uses).
    2. A record from this system may be disclosed to the Financial 
Management Service (FMS) of the Department of the Treasury to allow 
that agency to act for the Board to enforce collection of delinquent 
debts owed to the Board or the Thrift Savings Fund.
    3. Debt collection records may be disclosed to the Internal Revenue 
Service for the purposes of: (1) Effecting an administrative offset 
against the debtor's tax refund to recover a delinquent debt owed the 
Board or the Thrift Savings Fund; or (2) obtaining the mailing address 
of a taxpayer/debtor in order to locate the taxpayer/debtor to collect 
or compromise a Federal claim against the taxpayer/debtor.
    4. A record from this system may be disclosed to the Department of 
Justice for the purpose of litigating to enforce collection of a 
delinquent debt or to obtain the Department of Justice's concurrence in 
a decision to compromise, suspend, or terminate collection action on a 
debt with a principal amount in excess of $100,000 or such higher 
amount as the Attorney General may, from time to time, prescribe in 
accordance with 31 U.S.C. 3711(a).
    5. Information contained within this system of records may be 
disclosed to the Department of the Treasury, Department of Defense, 
United States Postal Service, another Federal agency, a Government 
corporation, or any disbursing official of the United States for the 
purpose of effecting an administrative offset against Federal payments 
certified to be paid to the debtor to recover a delinquent debt owed to 
the Board, the Thrift Savings Fund, or another Federal agency or 
department by the debtor.
    6. Debt collection information may be disclosed to a creditor 
Federal agency or

[[Page 7111]]

Government corporation seeking assistance for the purpose of obtaining 
voluntary repayment of a debt or implementing Federal employee salary 
offset or administrative offset in the collection of an unpaid 
financial obligation.
    7. Administrative wage garnishment information may be disclosed to 
the Treasury Department for the purpose of issuing wage garnishment 
orders to collect a debt owed to the FRTIB.

Disclosure to Consumer Reporting Agencies:
    Debt information concerning claims of the Board and the Thrift 
Savings Fund may be furnished in accordance with 5 U.S.C. 552a(b)(12) 
and section 3 of the Debt Collection Act of 1982, as amended (31 U.S.C. 
3701 et seq.), to consumer reporting agencies (as defined by the Fair 
Credit Reporting Act 15 U.S.C. 1681a(f)), to encourage repayment of an 
overdue debt.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    These records are indexed and retrieved by the names, Social 
Security numbers, or contact numbers of participants, employees, 
contractors, or other persons who may receive monies paid to them by 
the Board.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by unauthorized users that must be changed periodically.

Retention and Disposal:
    Hard-copy records are returned to the Board which has an agreement 
for servicing and collection of the debt with Financial Management 
Services. Files are destroyed when 10 years old, unless they are 
subject to litigation in which case they are destroyed when a court 
order requiring that the file be retained allows the file to be 
destroyed or litigation involving the files is concluded.

System Manager(s) and Address:
    Director, Office of Participant Operations and Policy, Federal 
Retirement Thrift Investment Board, 77 K Street NE., Suite 1000, 
Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Information in this system of records is obtained from subject 
individuals; the individual entity; the Board; creditor agencies; 
Federal employing agencies; Government corporations; debt collection 
agencies or firms; credit bureaus, firms or agencies providing locator 
services; and Federal, state, and local agencies furnishing identifying 
information.

Exemptions Claimed for System:
    None.
FRTIB-13

System Name:
    Fraud and Forgery Records.

Security Classification:
    None.

System Location:
    Records are located at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
also be kept at an additional location for Business Continuity 
purposes.

Categories of Individuals Covered by the System:
    This system of records contains information on Thrift Savings Plan 
(TSP) participants, beneficiaries, alternate payees, and third party 
individuals alleged to have committed an act of fraud or forgery 
relating to participant and beneficiary accounts; and third parties 
alleged to have misappropriated, or attempted to misappropriate the 
FRTIB's (including the TSP's) name, brand, or logos.

Categories of Records in the System:
    These records contain the following kinds of information: name, 
date of birth, and Social Security number of TSP participants, 
beneficiaries, alternate payees, and third parties alleged to have 
committed an act of fraud or forgery relating to participant accounts 
or the Thrift Savings Fund; TSP account information related to the 
fraud or forgery allegation; information obtained from other agencies 
as it relates to allegations of fraud or forgery; documentation of 
complaints and allegations of fraud and forgery; exhibits, statements, 
affidavits, or records obtained during investigations of fraud, or 
forgery, court and administrative orders, transcripts, and documents; 
internal staff memoranda; staff working papers; and other documents and 
records related to the investigation of fraud or forgery, including the 
disposition of the allegations; and reports on the investigation.

Authority for Maintenance of the System:
    5 U.S.C. 8474; and 44 U.S.C. 3101.

Purpose(s):
    These records are used to inquire into and investigate allegations 
that a TSP participant, beneficiary, alternate payee, or third party 
has committed or attempted to commit an act of fraud or forgery 
relating to a participant or beneficiary account or the Thrift Savings 
Fund; and to collect information to verify allegations that a third 
party has misappropriated the FRTIB's (or TSP's) name, brand, or logos.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act

[[Page 7112]]

of 1974, as amended, 5 U.S.C. 552a(b); and:
    1. General Routine Uses G1 through G2; G4 through G5; G8 through 
G14; and G16 apply to this system of records (see Prefatory Statement 
of General Routine Uses);
    2. Information used to verify allegations that a third party has 
misappropriated the FRTIB's (or TSP's) name, brand, or logos may be 
disclosed to the Federal Bureau of Investigation; Department of 
Justice; Securities and Exchange Commission; Federal Trade Commission; 
Consumer Financial Protection Bureau; or the Financial Industry 
Regulatory Authority for further investigation, prosecution, or 
enforcement;
    3. A record from this system may be disclosed to the Secret Service 
for the purpose of investigating forgery, and to the Department of 
Justice, when substantiated by the Secret Service;
    4. A record pertaining to this system may be disclosed to the 
current or former employing agency of the participant, beneficiary, 
alternate payee, or third party alleged to have committed fraud or 
forgery against a participant account or the Thrift Savings Fund for 
the purpose of further investigation or administrative action; and
    5. A record from this system may be disclosed to informants, 
complainants, or victims to the extent necessary to provide those 
persons with information and explanations concerning the progress or 
results of the investigation.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Records are retrieved by name or file number.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by authorized users that must be changed periodically.

Retention and Disposal:
    Records in this system are destroyed seven years after the case is 
closed.

System Manager(s) and Address:
    Supervisory Fraud Specialist, Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves should submit a written request 
to the FOIA Officer, 77 K Street NE., Washington, DC 20002, and include 
the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Records in this system may be provided by or obtained from the 
following: persons to whom the information relates when practicable, 
including TSP participants, beneficiaries, alternate payees, or other 
third parties; complainants; informants; witnesses; investigators; 
persons reviewing the allegations; Federal, state and local agencies; 
and investigative reports and records.

Exemptions Claimed for System:
    Pursuant to 5 U.S.C. 552a(k)(2), records in this system of records 
are exempt from the requirements of subsections (c)(3); (d); (e)(1); 
(e)(4)(G), (H), (I); and (f) of 5 U.S.C. 552a, provided, however, that 
if any individual is denied any right, privilege, or benefit that he or 
she would otherwise be entitled to by federal law, or for which he or 
she would otherwise be eligible, as a result of the maintenance of 
these records, such material shall be provided to the individual, 
except to the extent that the disclosure of the material would reveal 
the identity of a source who furnished information to the Government 
with an express promise that the identity of the source would be held 
in confidence.
FRTIB-16

System Name:
    Congressional Correspondence Files.

Security Classification:
    None.

System Location:
    Records are maintained at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Washington, DC 20002. Records may also be 
maintained at an additional location for Business Continuity Purposes.

Categories of Individuals Covered by the System:
    Individuals who submit inquiries, complaints, comments, or other 
correspondence to FRTIB, and the responding party on behalf of FRTIB.

Categories of Records in the System:
    Categories of records in this system include, but are not limited 
to the following information about individuals who have corresponded 
with FRTIB: Name; dates of birth; Social Security numbers; TSP account 
numbers; home and business address; email address; personal and 
business telephone numbers; who the correspondence is about; incoming 
correspondence; FRTIB's response; the FRTIB responder's name and 
business information; additional unsolicited personal information 
provided by the individual; and other related materials.

Authority for Maintenance of the System:
    5 U.S.C. 8474; 5 U.S.C. 301; and 44 U.S.C. 3101.

Purpose(s):
    This system of records is maintained to catalog and respond to 
correspondence received from congressional offices.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:

[[Page 7113]]

    1. General Routine Uses G1 through G2; G4 through G5; and G7 
through G16 apply to this system of records (see Prefatory Statement of 
General Routine Uses).
    2. A record from this system of records may be disclosed to another 
Federal agency to refer correspondence or refer to correspondence, 
given the nature of the issue.
    3. Information in this system of records may be disclosed to the 
news media and the public, with the approval of the Senior Agency 
Official for Privacy, in consultation with counsel, when there exists a 
legitimate public interest in the disclosure of the information; when 
disclosure is necessary to preserve confidence in the integrity of 
FRTIB; or when it is necessary to demonstrate the accountability of 
FRTIB's officers, employees, or individuals covered by this system, 
except to the extent it is determined that the release of the specific 
information in the context of a particular case would constitute an 
unwarranted invasion of personal privacy.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Records may be retrieved by individual name; the name of the Member 
of Congress requesting a response; and the date of the correspondence.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by unauthorized users that must be changed periodically.

Retention and Disposal:
System Manager(s) and Address:
    Director, Office of External Affairs, Federal Retirement Thrift 
Investment Board, 77 K Street NE., Suite 1000, Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Information used to compile records in this system is taken from 
incoming correspondence and FRTIB responses to incoming correspondence 
from congressional offices.

Exemptions Claimed for System:
    None.
FRTIB-17

System Name:
    Telework and Alternative Worksite Records.

Security Classification:
    None.

System Location:
    Records are maintained at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Suite 1000, Washington, DC 20002. Records may 
also be maintained at an additional location for Business Continuity 
Purposes.

Categories of Individuals Covered by the System:
    Prospective, current, and former FRTIB employees who have been 
granted or denied authorization to participate in FRTIB's Telework 
Program to work at an alternative worksite apart from their official 
FRTIB duty station.

Categories of Records in the System
    Name, position title, grade level, job series, and office name; 
official FRTIB duty station address and telephone number; alternative 
worksite address and telephone number(s); date telework agreement 
received and approved/denied; telework request and approval form; 
telework agreement; self-certification home safety checklist, and 
supervisor-employee checklist; type of telework requested (e.g., 
situational or core); regular work schedule; telework schedule; 
approvals/disapprovals; description and list of government-owned 
equipment and software provided to the teleworker; mass transit 
benefits received through FRTIB's mass transit subsidy program; parking 
subsidies received through FRTIB's subsidized parking program; and any 
other miscellaneous documents supporting telework.

Authority for Maintenance of the System:
    5 U.S.C. 8474; 5 U.S.C. 301; 5 U.S.C. 6120; and 44 U.S.C. 3101.

Purpose(s):
    The purpose of this system of records is to collect and maintain 
records on prospective, current, and former FRTIB employees who have 
participated in, presently participate in, or have sought to 
participate in FRTIB's Telework Program.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. General Routine Uses G1 through G2; G4 through G5; and G7 
through G16 apply to this system of records (see Prefatory Statement of 
General Routine Uses).
    2. A record from this system may be disclosed to medical 
professionals to obtain information about an employee's medical 
background necessary to grant or deny approval of medical telework.
    3. A record from this system may be disclosed to federal, state, or 
local governments during actual emergencies, exercises, or Business 
Continuity Purpose tests for emergency preparedness and disaster 
recovery training exercises.
    4. A record from this system may be disclosed to the Department of 
Labor

[[Page 7114]]

when an employee is injured when working at home while in the 
performance of normal duties.
    5. A record from this system may be disclosed to the Office of 
Personnel Management (OPM) for use in its Telework Survey to provide 
consolidated data on participation in FRTIB's Telework Program.
    6. A record from this system of records may be disclosed to 
appropriate third-parties contracted by FRTIB to facilitate mediation 
or other alternate dispute resolution procedures or programs.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Records are retrieved by any one or more of the following: Employee 
name; and the office in which the employee works, will work, or 
previously worked.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by unauthorized users that must be changed periodically.

Retention and Disposal:
    Records are maintained in accordance with the General Records 
Retention Schedule 1, item 42, issued by the National Archives and 
Records Administration (NARA).

System Manager(s) and Address:
    Human Resources Officer, 77 K Street NE., Suite 1000, Washington, 
DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Subject individuals; subject individuals' supervisors.

Exemptions Claimed for System:
    None.
FRTIB-18

System Name:
    Reasonable Accommodation Records.

Security Classification:
    None.

System Location:
    Records are maintained at the Federal Retirement Thrift Investment 
Board, 77 K Street NE., Washington, DC 20002. Records may also be 
maintained at an additional location for Business Continuity Purposes.

Categories of Individuals Covered by the System:
    Prospective, current, and former FRTIB employees who request and/or 
receive a reasonable accommodation for a disability; and authorized 
individuals or representatives (e.g., family members or attorneys) who 
file a request for a reasonable accommodation on behalf of a 
prospective, current, or former employee.

Categories of Records in the System:
    Name and employment information of employees needing an 
accommodation; requestor's name and contact information (if different 
than the employee who needs an accommodation); date request was 
initiated; information concerning the nature of the disability and the 
need for accommodation, including appropriate medical documentation; 
details of the accommodation request, such as: Type of accommodation 
requested, how the requested accommodation would assist in job 
performance, the sources of technical assistance consulted in trying to 
identify alternative reasonable accommodation, any additional 
information provided by the requestor related to the processing of the 
request, and whether the request was approved or denied, and whether 
the accommodation was approved for a trial period; and notification(s) 
to the employee and his/her supervisor(s) regarding the accommodation.

Authority for Maintenance of the System:
    5 U.S.C. 8474; 5 U.S.C. 301; 42 U.S.C. 12101 et seq.; 44 U.S.C. 
3101; Executive Order 13164 (July 28, 2000); and Executive Order 13548 
(July 10, 2010).

Purpose(s):
    The purpose of this system is to: (1) Allow FRTIB to collect and 
maintain records on prospective, current, and former employees with 
disabilities who request or receive a reasonable accommodation by 
FRTIB; (2) to track and report the processing of requests for FRTIB-
wide reasonable accommodations to comply with applicable laws and 
regulations; and (3) to preserve and maintain the confidentiality of 
medical information submitted by or on behalf of applicants or 
employees requesting a reasonable accommodation.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. General Routine Uses G1 through G5; and G7 through G16 apply to 
this system of records (see Prefatory Statement of General Routine 
Uses).
    2. A record from this system of records may be disclosed to 
physicians or other medical professionals to provide them with or 
obtain from them the necessary medical documentation and/or 
certification for reasonable accommodations.
    3. A record from this system of records may be disclosed to another 
federal agency or commission with responsibility for labor or 
employment relations or other issues, including equal employment 
opportunity and reasonable accommodation issues, when that agency or 
commission has

[[Page 7115]]

jurisdiction over reasonable accommodation issues.
    4. A record from this system of records may be disclosed to the 
Department of Labor (DOL), Office of Personnel Management (OPM), Equal 
Employment Opportunity Commission (EEOC), or Office of Special Counsel 
(OSC) to obtain advice regarding statutory, regulatory, policy, and 
other requirements related to reasonable accommodation.
    5. A record from this system of records may be disclosed to 
appropriate third-parties contracted by the Agency to facilitate 
mediation or other alternative dispute resolution procedures or 
programs.
    6. A record from this system of records may be disclosed to the 
Department of Defense (DOD) for the purpose of procuring assistive 
technologies and services through the Computer/Electronic Accommodation 
Program in response to a request for reasonable accommodation.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Records are retrieved by any one or more of the following: employee 
name or assigned case number.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by unauthorized users that must be changed periodically.

Retention and Disposal:
    These records are maintained in accordance with the General Records 
Retention Schedule 1, item 24, issued by the National Archives and 
Records Administration (NARA).

System Manager(s) and Address:
    Human Resources Officer, 77 K Street NE., Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Subject individuals; individual making the request (if different 
than the subject individual); medical professionals; and the subject 
individuals' supervisor(s).

Exemptions Claimed for System:
    None.
FRTIB-19

System Name:
    Freedom of Information Act Records

Security Classification:
    None.

System Location:
    Records in this system are maintained at the Federal Retirement 
Thrift Investment Board, 77 K Street NE., Washington, DC 20002. Records 
may be maintained at an additional location for Business Continuity 
Purposes.

Categories of Individuals Covered by the System:
    This system of records covers all individuals who submit requests 
pursuant to the Freedom of Information Act (FOIA); individuals whose 
requests and/or records have been referred to FRTIB by other agencies; 
attorneys or other persons representing individuals submitting such 
requests and appeals; individuals who are the subjects of such requests 
and appeals; individuals who file litigation based on their requests; 
Department of Justice (DOJ) and other government litigators; and/or 
FRTIB employees assigned to handle such requests or appeals.

 Categories of Records in the System:
    Records in this system include, but are not limited to: (1) Records 
received, created, or compiled in processing FOIA requests or appeals, 
including original requests and appeals, intra- or inter-agency 
memoranda, referrals, correspondence notes, fee schedules, assessments, 
cost calculations, and other documentation related to the referral and/
or processing of the FOIA request or appeal, correspondence with the 
individuals or entities that submitted the requests, and copies of 
requested records; (2) the type of information in the records may 
include requestors' and their attorneys' or representatives' contact 
information, the contact information of FRTIB employees, the name of 
the individual subject of the request or appeal, fee determinations, 
unique case identifier, and other identifiers provided by a requestor 
about him or herself or about the individual whose records are 
requested.

Authority for Maintenance of the System:
    5 U.S.C. 8474; 5 U.S.C. 552; and 44 U.S.C. 3101.

Purpose(s):
    The purpose of this system is to support the processing of record 
access requests made pursuant to the FOIA, whether FRTIB receives such 
requests directly from the requestor or via referral from another 
agency. In addition, this system is used to support litigation arising 
from such requests and appeals, and to assist FRTIB in carrying out any 
other responsibilities under the FOIA.

Routine Uses of Records Maintained in the System, Including Categories 
of Users and the Purposes of Such Uses:
    Information about covered individuals may be disclosed without 
consent as permitted by the Privacy Act of 1974, as amended, 5 U.S.C. 
552a(b); and:
    1. General Routine Uses G1 through G2; and G4 through G16 apply to 
this system of records (see Prefatory Statement of General Routine 
Uses).
    2. A record from this system of records may be disclosed to a 
federal

[[Page 7116]]

agency or other federal entity that furnished the record or information 
for the purpose of permitting that agency or entity to make a decision 
regarding access to or correction of the record or information, or to a 
federal agency or entity for purposes of providing guidance or advice 
regarding the handling of a particular request.
    3. A record from this system of records may be disclosed to the 
Department of Justice (DOJ) to obtain advice regarding statutory and 
other requirements under the FOIA.
    4. A record from this system of records may be disclosed to the 
National Archives and Records Administration, Office of Government 
Information Services (OGIS), to the extent necessary to fulfill its 
responsibilities in 5 U.S.C. 552(h) to review administrative agency 
policies, procedures, and compliance with the FOIA, and to facilitate 
OGIS's offering of mediation services to resolve disputes between 
persons making FOIA requests and administrative agencies.

Disclosure to Consumer Reporting Agencies:
    None.

Policies and Practices for Storing, Retrieving, Accessing, Retaining, 
and Disposing of Records in the System:
Storage:
    Records are maintained in paper and electronic form, including on 
computer databases, all of which are stored in a secure location.

Retrievability:
    Records are retrieved by any one or more of the following: The name 
of the requestor; the number assigned to the request or appeal; and in 
some instances, the name of the attorney representing the requestor or 
appellant, and/or the name of an individual who is the subject of such 
a request or appeal.

Safeguards:
    FRTIB has adopted appropriate administrative, technical, and 
physical controls in accordance with FRTIB's security program to 
protect the security, confidentiality, availability, and integrity of 
the information, and to ensure that records are not disclosed to or 
accessed by unauthorized individuals.
    Paper records are stored in locked file cabinets in areas of 
restricted access that are locked after office hours. Electronic 
records are stored on computer networks and protected by assigning 
usernames to individuals needing access to the records and by passwords 
set by unauthorized users that must be changed periodically.

Retention and Disposal:
    Records are retained and disposed of in accordance with the General 
Records Schedule 4.2, item 020, issued by the National Archives and 
Records Administration (NARA).

System Manager(s) and Address:
    Chief FOIA Officer, 77 K Street NE., Washington, DC 20002.

Notification Procedure:
    Individuals seeking to determine whether this system of records 
contains information about themselves must submit a written request to 
the FOIA Officer, FRTIB, 77 K Street NE., Washington, DC 20002, and 
provide the following information:
    a. Full name;
    b. Any available information regarding the type of record involved;
    c. The address to which the record information should be sent; and
    d. You must sign your request.
    Attorneys or other persons acting on behalf of an individual must 
provide written authorization from that individual, such as a Power of 
Attorney, in order for the representative to act on their behalf. 
Individuals requesting access must also comply with FRTIB's Privacy Act 
regulations regarding verification of identity and access to such 
records, available at 5 CFR part 1630.

Record Access Procedure:
    Same as Notification Procedures.

Contesting Records Procedure:
    Same as Notification Procedures.

Record Source Categories:
    Records are obtained from those individuals who submit requests and 
administrative appeals pursuant to the FOIA or who file litigation 
regarding such requests and appeals; the agency record keeping systems 
searched in the process of responding to such requests and appeals; 
FRTIB employees assigned to handle such requests, appeals, and/or 
litigation; other agencies or entities that have referred to FRTIB 
requests concerning FRTIB records, or that have consulted with FRTIB 
regarding handling of particular requests; and submitters or subjects 
of records or information that have provided assistance to FRTIB in 
making access or amendment determinations.

Exemptions Claimed for System:
    None.

[FR Doc. 2016-02673 Filed 2-9-16; 8:45 am]
 BILLING CODE 6760-01-P