Privacy Act of 1974; Privacy Act System of Records, 79947-79949 [2015-32291]
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tkelley on DSK3SPTVN1PROD with NOTICES
Federal Register / Vol. 80, No. 246 / Wednesday, December 23, 2015 / Notices
reveal the identity of a confidential
source, are exempt from the following
sections of the Privacy Act of 1974, 5
U.S.C. 552a(c)(3) relating to access to
the disclosure accounting; (d) relating to
access to the records; (e)(1) relating to
the type of information maintained in
the records; (e)(4)(G), (H) and (I) relating
to publishing in the annual system
notice information as to agency
procedures for access and correction
and information as to the categories of
sources of records; and (f) relating to
developing agency rules for gaining
access and making corrections. The
determination to exempt the Personnel
Security Records portion of the Security
Records System has been made by the
Administrator of NASA in accordance
with 5 U.S.C. 552a(k)(5) and Subpart 5
of the NASA regulations appearing in 14
CFR part 1212.
Criminal Matter Records to the extent
they constitute investigatory material
compiled for law enforcement purposes
are exempt from the following sections
of the Privacy Act of 1974, 5 U.S.C.
552a(c)(3) relating to access to the
disclosure accounting; (d) relating to
access to the records; (e)(1) relating to
the type of information maintained in
the records; (e)(4)(G), (H) and (I) relating
to publishing in the annual system
notice information as to agency
procedures for access and correction
and information as to the categories of
sources of records; and (f) relating to
developing agency rules for gaining
access and making corrections. The
determination to exempt the Criminal
Matter Records portion of the Security
Records System has been made by the
Administrator of NASA in accordance
with 5 U.S.C. 552a(k)(2) and subpart 5
of the NASA regulations appearing in 14
CFR part 1212.
Records subject to the provisions of 5
U.S.C. 552(b)(1) required by Executive
Order to be kept secret in the interest of
national defense or foreign policy are
exempt from the following sections of
the Privacy Act of 1974, 5 U.S.C. 552a:
(c)(3) Relating to access to the disclosure
accounting; (d) relating to the access to
the records; (e)(1) relating to the type of
information maintained in the records;
(e)(4)(G), (H) and (I) relating to
publishing in the annual system notice
information as to agency procedures for
access and correction and information
as to the categories of sources of records;
and (f) relating to developing agency
rules for gaining access and making
corrections. The determination to
exempt this portion of the Security
Records System has been made by the
Administrator of NASA in accordance
with 5 U.S.C. 552a(k)(1) and subpart 5
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of the NASA regulations appearing in 14
CFR part 1212.
[FR Doc. 2015–32289 Filed 12–22–15; 8:45 am]
BILLING CODE 7510–13–P
79947
Submitted by:
Renee P. Wynn,
NASA Chief Information Officer.
NASA 10EEOR
SYSTEM NAME:
NATIONAL AERONAUTICS AND
SPACE ADMINISTRATION
SECURITY CLASSIFICATION:
[Notice (15–117)]
None.
Privacy Act of 1974; Privacy Act
System of Records
National Aeronautics and
Space Administration (NASA).
ACTION: Notice of proposed revisions to
an existing Privacy Act system of
records and establishment of a new
system of records.
AGENCY:
Pursuant to the provisions of
the Privacy Act of 1974 (5 U.S.C. 552a),
the National Aeronautics and Space
Administration is issuing public notice
of its proposal to modify a previously
noticed system of records and to
establish a new system of records. This
notice publishes the modified and new
systems of records as set forth below
under the caption SUPPLEMENTARY
INFORMATION.
DATES: Submit comments within 30
calendar days from the date of this
publication. The changes will take effect
at the end of that period, if no adverse
comments are received.
ADDRESSES: Patti F. Stockman, Privacy
Act Officer, Office of the Chief
Information Officer, National
Aeronautics and Space Administration
Headquarters, Washington, DC 20546–
0001, (202) 358–4787, NASAPAOfficer@
nasa.gov.
FOR FURTHER INFORMATION CONTACT:
NASA Privacy Act Officer, Patti F.
Stockman, (202) 358–4787,
NASAPAOfficer@nasa.gov.
SUPPLEMENTARY INFORMATION: Pursuant
to the provisions of the Privacy Act of
1974, 5 U.S.C. 552a, and as part of its
biennial System of Records review,
NASA proposes to modify its existing
Equal Opportunity system of records
and establish a new system.
Specifically, the existing system of
records, Equal Opportunity (EO)
Records/NASA 10EEOR, is being
modified to add a Purpose section,
update an Authority, eliminate a
redundant Routine Use, and reflect
removal of reasonable accommodations
records which will constitute the new
system of records in this notice,
Reasonable Accommodation Records/
NASA 10RAR, covering records of all
current NASA employees and
applicants requesting reasonable
accommodation.
SUMMARY:
PO 00000
Frm 00131
Fmt 4703
Equal Opportunity (EO) Records.
Sfmt 4703
SYSTEM LOCATION:
Locations 1–9, 11, 18 and 19, as set
forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system maintains information on
current and former employees and
applicants for employment who have
entered the informal counseling process
or who have filed formal complaints.
CATEGORIES OF RECORDS IN THE SYSTEM:
Equal Employment Opportunity
(EEO) informal counseling and formal
complaint records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 791 et seq.; 51 U.S.C. 20113;
42 U.S.C. 2000ff et seq.; 42 U.S.C. 12101
et seq.; 44 U.S.C. 3101; Exec. Order No.
11478, 3 CFR 803 (1966–1977); 29 CFR
pt. 1614; 29 CFR pt. 1635; 5 CFR pts.
1200–1202.
PURPOSE(S):
These records are maintained for the
purpose of counseling, investigating and
adjudicating complaints of employment
discrimination brought by applicants
and current and former federal
employees against NASA.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORES OF USERS AND
THE PURPOSES OF SUCH USES:
Any disclosures of information will
be compatible with the purpose for
which the Agency collected the
information. Records and information in
this system may be disclosed: (1) To the
Equal Employment Opportunity
Commission (EEOC) and the Merit
Systems Protection Board (MSPB) to
facilitate their processing of
discrimination complaints, including
investigations, hearings, and reviews on
appeals; (2) to employees of contractors
engaged by the Agency to carry out the
Agency’s responsibilities under 29 CFR
part 1614; (3) to complainants,
aggrieved persons, potential witnesses,
and other individuals as deemed
appropriate and necessary to perform
the agency’s functions under 29 CFR
part 1614; (4) to other Federal agencies
and other organizations having legal and
administrative responsibilities related to
the NASA Office of Diversity and Equal
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79948
Federal Register / Vol. 80, No. 246 / Wednesday, December 23, 2015 / Notices
Opportunity; (5) to Federal Government
officials charged with the responsibility
of investigating NASA’s compliance
with federal equal employment
opportunity laws, e.g., Title VII of the
Civil Rights Act of 1964; and (6) NASA
standard routine uses as set forth in
Appendix B.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Diversity
and Equal Opportunity, Location 1.
Subsystem Managers: Center Equal
Opportunity (EO) Directors/Officers, at
locations 1–9, 11, 18 and 19, as set forth
in Appendix A.
NOTIFICATION PROCEDURE:
STORAGE:
Records in this system are maintained
as hard-copy and electronic documents,
and as data within Agency-wide webbased tracking systems.
RETRIEVABILITY:
Hard copy records are retrieved by the
complainant’s name. Electronic records
are accessed by name, case number,
nature of the complaint, NASA Center
from which complaint originated, or
stage of the complaint in the process.
SAFEGUARDS:
tkelley on DSK3SPTVN1PROD with NOTICES
NPR 1441.1 NASA Records Retention
Schedules, Schedule 3 Item 2.5/E.
Hard copy records are locked in file
cabinets or in secured rooms with
access limited to those whose official
duties require access. Electronic records
are maintained on secure NASA servers
and protected in accordance with all
Federal standards and those established
in NASA regulations at 14 CFR
1212.605. Additionally, server and data
management environments employ
infrastructure encryption technologies
both in data transmission and at rest on
servers. Electronic messages sent within
and outside of the Agency are encrypted
and transmitted by staff via preapproved electronic encryption systems
as required by NASA policy. Approved
security plans are in place for
information systems containing the
records in accordance with the Federal
Information Security Management Act
of 2002 (FISMA) and OMB Circular A–
130, Management of Federal
Information Resources. Only authorized
personnel requiring information in the
official discharge of their duties are
authorized access to records through
approved access or authentication
methods. Access to electronic records is
achieved only from workstations within
the NASA Intranet or via a secure
Virtual Private Network (VPN)
connection that requires two-factor
hardware token authentication or via
employee PIV badge authentication
from NASA-issued computers or via
employee PIV badge authentication
from NASA-issued computers.
Information may be obtained from the
cognizant system or subsystem
managers listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed to the same address as stated
in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to
records and for contesting contents and
appealing initial determinations by the
individual concerned appear at 14 CFR
part 1212.
RECORD SOURCE CATEGORIES:
Individuals themselves; Associate
Administrator for Diversity and Equal
Opportunity, and all designees,
including NASA Center EO Directors;
Center complaints managers/
coordinators; EEO counselors,
specialists, and investigators; EEOC
officials and MSPB officials.
NASA 10RAR
SYSTEM NAME:
Reasonable Accommodation (RA)
Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1–9, 11, 18 and 19, as set
forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
This system maintains records of
requests by NASA employees or
applicants for employment who are
seeking reasonable accommodation
under the Rehabilitation Act of 1973
and also contains the disposition of
such requests.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records may include, but are not
limited to: requests for reasonable
accommodation; medical records; notes
or records made during such requests,
requests for reconsideration or internal
Agency appeals and the disposition of
such requests.
RETENTION AND DISPOSAL:
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Records are maintained in Agency
files and destroyed in accordance with
29 U.S.C. 791 et seq.; 51 U.S.C. 20113
(a); 42 U.S.C. 12101 et seq.; 44 U.S.C.
VerDate Sep<11>2014
18:05 Dec 22, 2015
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PO 00000
Frm 00132
Fmt 4703
Sfmt 4703
3101; Exec. Order No. 11478; Exec.
Order No. 13164; and 29 CFR part 1614;
29 CFR part 1630.
PURPOSE:
This system is maintained for the
purpose of considering, deciding and
implementing requests for reasonable
accommodation made by NASA
employees and applicants for
employment.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORES OF USERS AND
THE PURPOSES OF SUCH USES:
Any disclosures of information will
be compatible with the purpose for
which the Agency collected the
information. Records from this system
may be disclosed: (1) To another Federal
agency, to a court, or a party in litigation
before a court or in an administrative
proceeding being conducted by a
Federal agency when the Government is
a party to the judicial or administrative
proceeding; (2) to an authorized appeal
grievance examiner, formal complaints
examiner, administrative judge, equal
employment opportunity investigator,
arbitrator or other duly authorized
official engaged in investigation or
settlement of a grievance, complaint or
appeal filed by an employee; (3) to
employees of contractors engaged by an
agency to carry out the agency’s
responsibilities under 29 CFR part 1614;
(4) to first aid and safety personnel,
when appropriate, if the disability might
require emergency treatment; (5) to
Federal Government officials or any of
their assignees charged with the
responsibility of investigating NASA’s
compliance with The Rehabilitation Act
of 1973, as amended, or the Genetic
Information Nondiscrimination Act of
2008 (GINA); (6) to those outside the
Agency who have expertise on the
provision of reasonable
accommodations to individuals with
disabilities; and (5) in accordance with
NASA standard routine uses as set forth
in Appendix B.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are maintained
in hard-copy and electronically, and
within Agency-wide Intranet database
and tracking system.
RETRIEVABILITY:
Records in the system are retrieved by
name of the employee or applicant
requesting accommodation, case
identification number, or NASA Center
from which request originated.
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Federal Register / Vol. 80, No. 246 / Wednesday, December 23, 2015 / Notices
SAFEGUARDS:
RECORD SOURCE CATEGORIES:
Electronic records are maintained on
secure NASA servers and protected in
accordance with all Federal standards
and those established in NASA
regulations at 14 CFR 1212.605.
Additionally, server and data
management environments employ
infrastructure encryption technologies
both in data transmission and at rest on
servers. Electronic messages sent within
and outside of the Agency are encrypted
and transmitted by staff via preapproved electronic encryption systems
as required by NASA policy. Approved
security plans are in place for
information systems containing the
records in accordance with the Federal
Information Security Management Act
of 2002 (FISMA) and OMB Circular A–
130, Management of Federal
Information Resources. Only authorized
personnel requiring information in the
official discharge of their duties are
authorized access to records through
approved access or authentication
methods. Access to electronic records is
achieved only from workstations within
the NASA Intranet or via a secure
Virtual Private Network (VPN)
connection that requires two-factor
hardware token authentication. Nonelectronic records are secured in locked
rooms or locked file cabinets.
Individuals themselves; Associate
Administrator for Diversity and Equal
Opportunity, and all designees,
including NASA Center EO Directors
and Center Disability Program
Managers; EEOC officials.
RETENTION AND DISPOSAL:
Records are maintained and destroyed
in accordance with NPR 1441.1 NASA
Records Retention Schedules, Schedule
3 Item 2.6.
SYSTEM MANAGER(S) AND ADDRESS:
NOTIFICATION PROCEDURE:
Information may be obtained from the
cognizant system or subsystem
managers listed above.
tkelley on DSK3SPTVN1PROD with NOTICES
RECORD ACCESS PROCEDURES:
Requests from individuals should be
addressed to the same address as stated
in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to
records and for contesting contents and
appealing initial determinations by the
individual concerned appear at 14 CFR
part 1212.
18:05 Dec 22, 2015
Jkt 238001
Records Storage, Safeguards, and the
listing of System Managers.
Renee P. Wynn,
NASA Chief Information Officer.
GSFC 51EUI
SYSTEM NAME:
BILLING CODE 7510–13–P
Earth Observing System Data and
Information System (EOSDIS) User
Information.
NATIONAL AERONAUTICS AND
SPACE ADMINISTRATION
SECURITY CLASSIFICATION:
[Notice (15–116)]
SYSTEM LOCATION:
Privacy Act of 1974; Privacy Act
System of Records
National Aeronautics and
Space Administration (NASA).
AGENCY:
Notice of proposed revisions to
existing Privacy Act systems of records.
ACTION:
Pursuant to the provisions of
the Privacy Act of 1974 (5 U.S.C. 552a),
the National Aeronautics and Space
Administration is issuing public notice
of its proposal to modify its previously
noticed system of records. This notice
publishes updates a Goddard Space
Flight Center system of records as set
forth below under the caption
SUPPLEMENTARY INFORMATION.
SUMMARY:
Submit comments within 30
calendar days from the date of this
publication. The changes will take effect
at the end of that period, if no adverse
comments are received.
DATES:
Patti F. Stockman, Privacy
Act Officer, Office of the Chief
Information Officer, National
Aeronautics and Space Administration
Headquarters, Washington, DC 20546–
0001, (202) 358–4787, NASA–
PAOfficer@nasa.gov.
ADDRESSES:
Associate Administrator for Diversity
and Equal Opportunity, Location 1.
Subsystem Managers: Director,
Complaints Management Division;
Center Equal Employment Opportunity
(EEO) Directors/Officers, Center
Disability Program Managers, at
locations 1–9, 11, 18 and 19, as set forth
in Appendix A.
VerDate Sep<11>2014
[FR Doc. 2015–32291 Filed 12–22–15; 8:45 am]
79949
FOR FURTHER INFORMATION CONTACT:
NASA Privacy Act Officer, Patti F.
Stockman, (202) 358–4787, NASA–
PAOfficer@nasa.gov.
Pursuant
to the provisions of the Privacy Act of
1974, 5 U.S.C. 552a, and as part of its
biennial System of Records review,
NASA is making the following minor
modifications of its Earth Observing
System Data and Information System
(EOSDIS) User Information/GSFC
51EUI: Correct a typo in the System
Number, changing it from 51EUID to
51EUI; eliminate redundancies in
System Location; update Categories of
Records to reflect reduced information
collected on individuals; insert a
Purpose statement; clarify Routine Uses,
None.
Electronic records are maintained on
secure NASA and NASA partner servers
at NASA Locations 1, 4, 7, and 9–10, as
set forth in Appendix A, and at the
following contractor and other Federal
agency Distributed Active Archive
Centers (DAACs):
• Alaska Satellite Facility SAR Data
Center DAAC, University of Alaska,
Fairbanks, AK 99775–7320.
• Land Processes Distributed Active
Archive Center (LP DAAC), Department
of Interior: Earth Resources Observation
and Science (EROS), 47914 252nd
Street, Sioux Falls, SD 57918–0001.
• National Snow and Ice Data Center,
University of Colorado, Boulder, CO
80309.
• Oak Ridge National Laboratory
DAAC, Department of Energy, Oak
Ridge, TN 37381–6407.
• Socioeconomic Data and
Applications Center, Center for
International Earth Science Information
Network (CIESIN) at Columbia
University, Palisades, NY 10964.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Individuals from the NASA,
university, and research communities,
as well as the general public, who
request satellite data or other data
products from any of the EOSDIS
DAACs indicated above, or individuals
who register to save their data search
parameters for reuse in the future.
SUPPLEMENTARY INFORMATION:
PO 00000
Frm 00133
Fmt 4703
Sfmt 4703
CATEGORIES OF RECORDS IN THE SYSTEM:
Records in this system consist of
information obtained from individual
users to establish user accounts that
enable user notification of improved or
altered data and services, as well as
actual science data from EOSDIS, most
often via on-line mechanisms. Records
include an individual’s name, email
address, organizational affiliation, and
country of residence.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
51 U.S.C. 20113(a).
E:\FR\FM\23DEN1.SGM
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]]>Agencies
[Federal Register Volume 80, Number 246 (Wednesday, December 23, 2015)]
[Notices]
[Pages 79947-79949]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-32291]
-----------------------------------------------------------------------
NATIONAL AERONAUTICS AND SPACE ADMINISTRATION
[Notice (15-117)]
Privacy Act of 1974; Privacy Act System of Records
AGENCY: National Aeronautics and Space Administration (NASA).
ACTION: Notice of proposed revisions to an existing Privacy Act system
of records and establishment of a new system of records.
-----------------------------------------------------------------------
SUMMARY: Pursuant to the provisions of the Privacy Act of 1974 (5
U.S.C. 552a), the National Aeronautics and Space Administration is
issuing public notice of its proposal to modify a previously noticed
system of records and to establish a new system of records. This notice
publishes the modified and new systems of records as set forth below
under the caption SUPPLEMENTARY INFORMATION.
DATES: Submit comments within 30 calendar days from the date of this
publication. The changes will take effect at the end of that period, if
no adverse comments are received.
ADDRESSES: Patti F. Stockman, Privacy Act Officer, Office of the Chief
Information Officer, National Aeronautics and Space Administration
Headquarters, Washington, DC 20546-0001, (202) 358-4787,
NASAPAOfficer@nasa.gov.
FOR FURTHER INFORMATION CONTACT: NASA Privacy Act Officer, Patti F.
Stockman, (202) 358-4787, NASAPAOfficer@nasa.gov.
SUPPLEMENTARY INFORMATION: Pursuant to the provisions of the Privacy
Act of 1974, 5 U.S.C. 552a, and as part of its biennial System of
Records review, NASA proposes to modify its existing Equal Opportunity
system of records and establish a new system. Specifically, the
existing system of records, Equal Opportunity (EO) Records/NASA 10EEOR,
is being modified to add a Purpose section, update an Authority,
eliminate a redundant Routine Use, and reflect removal of reasonable
accommodations records which will constitute the new system of records
in this notice, Reasonable Accommodation Records/NASA 10RAR, covering
records of all current NASA employees and applicants requesting
reasonable accommodation.
Submitted by:
Renee P. Wynn,
NASA Chief Information Officer.
NASA 10EEOR
SYSTEM NAME:
Equal Opportunity (EO) Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1-9, 11, 18 and 19, as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system maintains information on current and former employees
and applicants for employment who have entered the informal counseling
process or who have filed formal complaints.
CATEGORIES OF RECORDS IN THE SYSTEM:
Equal Employment Opportunity (EEO) informal counseling and formal
complaint records.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 791 et seq.; 51 U.S.C. 20113; 42 U.S.C. 2000ff et seq.;
42 U.S.C. 12101 et seq.; 44 U.S.C. 3101; Exec. Order No. 11478, 3 CFR
803 (1966-1977); 29 CFR pt. 1614; 29 CFR pt. 1635; 5 CFR pts. 1200-
1202.
PURPOSE(S):
These records are maintained for the purpose of counseling,
investigating and adjudicating complaints of employment discrimination
brought by applicants and current and former federal employees against
NASA.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES
OF USERS AND THE PURPOSES OF SUCH USES:
Any disclosures of information will be compatible with the purpose
for which the Agency collected the information. Records and information
in this system may be disclosed: (1) To the Equal Employment
Opportunity Commission (EEOC) and the Merit Systems Protection Board
(MSPB) to facilitate their processing of discrimination complaints,
including investigations, hearings, and reviews on appeals; (2) to
employees of contractors engaged by the Agency to carry out the
Agency's responsibilities under 29 CFR part 1614; (3) to complainants,
aggrieved persons, potential witnesses, and other individuals as deemed
appropriate and necessary to perform the agency's functions under 29
CFR part 1614; (4) to other Federal agencies and other organizations
having legal and administrative responsibilities related to the NASA
Office of Diversity and Equal
[[Page 79948]]
Opportunity; (5) to Federal Government officials charged with the
responsibility of investigating NASA's compliance with federal equal
employment opportunity laws, e.g., Title VII of the Civil Rights Act of
1964; and (6) NASA standard routine uses as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Records in this system are maintained as hard-copy and electronic
documents, and as data within Agency-wide web-based tracking systems.
RETRIEVABILITY:
Hard copy records are retrieved by the complainant's name.
Electronic records are accessed by name, case number, nature of the
complaint, NASA Center from which complaint originated, or stage of the
complaint in the process.
SAFEGUARDS:
Hard copy records are locked in file cabinets or in secured rooms
with access limited to those whose official duties require access.
Electronic records are maintained on secure NASA servers and protected
in accordance with all Federal standards and those established in NASA
regulations at 14 CFR 1212.605. Additionally, server and data
management environments employ infrastructure encryption technologies
both in data transmission and at rest on servers. Electronic messages
sent within and outside of the Agency are encrypted and transmitted by
staff via pre-approved electronic encryption systems as required by
NASA policy. Approved security plans are in place for information
systems containing the records in accordance with the Federal
Information Security Management Act of 2002 (FISMA) and OMB Circular A-
130, Management of Federal Information Resources. Only authorized
personnel requiring information in the official discharge of their
duties are authorized access to records through approved access or
authentication methods. Access to electronic records is achieved only
from workstations within the NASA Intranet or via a secure Virtual
Private Network (VPN) connection that requires two-factor hardware
token authentication or via employee PIV badge authentication from
NASA-issued computers or via employee PIV badge authentication from
NASA-issued computers.
RETENTION AND DISPOSAL:
Records are maintained in Agency files and destroyed in accordance
with NPR 1441.1 NASA Records Retention Schedules, Schedule 3 Item 2.5/
E.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Diversity and Equal Opportunity,
Location 1. Subsystem Managers: Center Equal Opportunity (EO)
Directors/Officers, at locations 1-9, 11, 18 and 19, as set forth in
Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
managers listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals themselves; Associate Administrator for Diversity and
Equal Opportunity, and all designees, including NASA Center EO
Directors; Center complaints managers/coordinators; EEO counselors,
specialists, and investigators; EEOC officials and MSPB officials.
NASA 10RAR
SYSTEM NAME:
Reasonable Accommodation (RA) Records.
SECURITY CLASSIFICATION:
None.
SYSTEM LOCATION:
Locations 1-9, 11, 18 and 19, as set forth in Appendix A.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
This system maintains records of requests by NASA employees or
applicants for employment who are seeking reasonable accommodation
under the Rehabilitation Act of 1973 and also contains the disposition
of such requests.
CATEGORIES OF RECORDS IN THE SYSTEM:
Records may include, but are not limited to: requests for
reasonable accommodation; medical records; notes or records made during
such requests, requests for reconsideration or internal Agency appeals
and the disposition of such requests.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
29 U.S.C. 791 et seq.; 51 U.S.C. 20113 (a); 42 U.S.C. 12101 et
seq.; 44 U.S.C. 3101; Exec. Order No. 11478; Exec. Order No. 13164; and
29 CFR part 1614; 29 CFR part 1630.
PURPOSE:
This system is maintained for the purpose of considering, deciding
and implementing requests for reasonable accommodation made by NASA
employees and applicants for employment.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORES
OF USERS AND THE PURPOSES OF SUCH USES:
Any disclosures of information will be compatible with the purpose
for which the Agency collected the information. Records from this
system may be disclosed: (1) To another Federal agency, to a court, or
a party in litigation before a court or in an administrative proceeding
being conducted by a Federal agency when the Government is a party to
the judicial or administrative proceeding; (2) to an authorized appeal
grievance examiner, formal complaints examiner, administrative judge,
equal employment opportunity investigator, arbitrator or other duly
authorized official engaged in investigation or settlement of a
grievance, complaint or appeal filed by an employee; (3) to employees
of contractors engaged by an agency to carry out the agency's
responsibilities under 29 CFR part 1614; (4) to first aid and safety
personnel, when appropriate, if the disability might require emergency
treatment; (5) to Federal Government officials or any of their
assignees charged with the responsibility of investigating NASA's
compliance with The Rehabilitation Act of 1973, as amended, or the
Genetic Information Nondiscrimination Act of 2008 (GINA); (6) to those
outside the Agency who have expertise on the provision of reasonable
accommodations to individuals with disabilities; and (5) in accordance
with NASA standard routine uses as set forth in Appendix B.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE:
Records in this system are maintained in hard-copy and
electronically, and within Agency-wide Intranet database and tracking
system.
RETRIEVABILITY:
Records in the system are retrieved by name of the employee or
applicant requesting accommodation, case identification number, or NASA
Center from which request originated.
[[Page 79949]]
SAFEGUARDS:
Electronic records are maintained on secure NASA servers and
protected in accordance with all Federal standards and those
established in NASA regulations at 14 CFR 1212.605. Additionally,
server and data management environments employ infrastructure
encryption technologies both in data transmission and at rest on
servers. Electronic messages sent within and outside of the Agency are
encrypted and transmitted by staff via pre-approved electronic
encryption systems as required by NASA policy. Approved security plans
are in place for information systems containing the records in
accordance with the Federal Information Security Management Act of 2002
(FISMA) and OMB Circular A-130, Management of Federal Information
Resources. Only authorized personnel requiring information in the
official discharge of their duties are authorized access to records
through approved access or authentication methods. Access to electronic
records is achieved only from workstations within the NASA Intranet or
via a secure Virtual Private Network (VPN) connection that requires
two-factor hardware token authentication. Non-electronic records are
secured in locked rooms or locked file cabinets.
RETENTION AND DISPOSAL:
Records are maintained and destroyed in accordance with NPR 1441.1
NASA Records Retention Schedules, Schedule 3 Item 2.6.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrator for Diversity and Equal Opportunity,
Location 1.
Subsystem Managers: Director, Complaints Management Division;
Center Equal Employment Opportunity (EEO) Directors/Officers, Center
Disability Program Managers, at locations 1-9, 11, 18 and 19, as set
forth in Appendix A.
NOTIFICATION PROCEDURE:
Information may be obtained from the cognizant system or subsystem
managers listed above.
RECORD ACCESS PROCEDURES:
Requests from individuals should be addressed to the same address
as stated in the Notification section above.
CONTESTING RECORD PROCEDURES:
The NASA regulations for access to records and for contesting
contents and appealing initial determinations by the individual
concerned appear at 14 CFR part 1212.
RECORD SOURCE CATEGORIES:
Individuals themselves; Associate Administrator for Diversity and
Equal Opportunity, and all designees, including NASA Center EO
Directors and Center Disability Program Managers; EEOC officials.
[FR Doc. 2015-32291 Filed 12-22-15; 8:45 am]
BILLING CODE 7510-13-P
