Privacy Act of 1974; Establishment of a New System of Records, 76036-76038 [2015-29531]

Download as PDF 76036 Federal Register / Vol. 80, No. 234 / Monday, December 7, 2015 / Notices information in the system of records has been compromised; and (b) The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. (33) To federal, state, territorial, local, tribal, or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled. (34) To state and local governments and tribal organizations to provide information needed in response to court order and/or discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled. (35) To the Department of the Treasury to recover debts owed to the United States. (36) To the news media when the disclosure is compatible with the purpose for which the records were compiled. DISCLOSURE TO CONSUMER REPORTING AGENCIES: Disclosure pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Act of 1966 (31 U.S.C. 3701(a)(3)). mstockstill on DSK4VPTVN1PROD with NOTICES STORAGE: Records are maintained in manual, microfilm, microfiche, electronic, imaged and computer printout form. Original input documents are stored in standard office filing equipment and/or as imaged documents on magnetic media at all locations which prepare and provide input documents and information for data processing. 18:36 Dec 04, 2015 Jkt 238001 NOTIFICATION PROCEDURES: Records may be retrieved by employee, DOI emergency worker, or DOI volunteer identification such as name, Social Security Number, common identifier, birthday, organizational code, etc. Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.60. SAFEGUARDS: A request for access may be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the requirements of 43 CFR 2.63. Access to records covered by the system will be permitted only to authorized personnel in accordance with requirements found in the Departmental Privacy Act regulations (43 CFR 2.51). Paper or micro format records are maintained in locked metal file cabinets or in Secured rooms. Electronic records are maintained with safeguards meeting the security requirements of 43 CFR 2.51 for automated records, which conform to Office of Management and Budget and Departmental guidelines reflecting the implementation of the Federal Information Security Management Act. The electronic data are protected through user identification, passwords, database permissions, encryption and software controls. Such security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed and is updated at least annually to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met. RETENTION AND DISPOSAL: The records contained in this system of records have varying retention periods as described in the General Records Schedule, Sections 1, 2, and 20, (at http://www.archives.gov), issued by the Archivist of the United States, and are disposed of in accordance with the National Archives and Records Administration Regulations, 36 CFR part 1228 et seq. They are also covered by item 7551 of the Department of the Interior, Office of the Secretary’s pending records schedule. SYSTEM MANAGER(S) AND ADDRESS: POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: VerDate Sep<11>2014 RETRIEVABILITY: The following system manager is responsible for the payroll records contained in the Department’s Federal Personnel and Payroll System (FPPS): Chief, Personnel and Payroll Systems Division, National Business Center, U.S. Department of the Interior, 7201 West Mansfield Avenue, Denver, CO 80235– 2230. Personnel records contained in the system fall under the jurisdiction of the Office of Personnel Management as prescribed in 5 CFR part 253 and 5 CFR part 297. PO 00000 Frm 00078 Fmt 4703 Sfmt 4703 RECORDS ACCESS PROCEDURES: CONTESTING RECORDS PROCEDURES: A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71. RECORD SOURCE CATEGORIES: The source data for the system comes from individuals on whom the records are maintained, official personnel records of individuals on whom the records are maintained, supervisors, timekeepers, previous employers, the Internal Revenue Service and state tax agencies, the Department of the Treasury, other federal agencies, courts, state child support agencies, employing agency accounting offices, and thirdparty benefit providers. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2015–29532 Filed 12–4–15; 8:45 am] BILLING CODE 7010–01–P INTERNATIONAL BOUNDARY AND WATER COMMISSION, UNITED STATES AND MEXICO Privacy Act of 1974; Establishment of a New System of Records United States Section, International Boundary and Water Commission (USIBWC), United States and Mexico. ACTION: Proposed establishment of a new Privacy Act system of records. AGENCY: In accordance with the Privacy Act of 1974, as amended (5 U.S.C. 552a), the USIBWC is issuing public notice of its intent to establish a new Privacy Act system of records, DOI–84, ‘‘Interior Business Center Datamart.’’ DATES: Comments must be received by January 2, 2016. ADDRESSES: Any persons interested in commenting on this new, proposed system of records may do so by submitting comments in writing to the Legal Department, Senior Agency Officer for Privacy, Matthew Myers, U.S. SUMMARY: E:\FR\FM\07DEN1.SGM 07DEN1 Federal Register / Vol. 80, No. 234 / Monday, December 7, 2015 / Notices information relating to individuals are subject to the Privacy Act.) IBWC, 4171 N. Mesa, C–100, El Paso, TX 79902, or by email to Matthew.Myers@ibwc.gov CATEGORIES OF RECORDS IN THE SYSTEM: Z. Mora, Chief, Information Management Division, Administration Department, 4171 N. Mesa, C–100, El Paso, TX 79902 or by email at Z.Mora@ibwc.gov SUPPLEMENTARY INFORMATION: The information contained in Datamart is derived from two existing systems covered by Privacy Act Systems of Records Notices: Federal Personnel and Payroll System (FPPS) covered by DOI– 85, ‘‘Payroll, Attendance, Retirement, and Leave Records’’ and Federal Financial System (FFS) covered by DOI– 90, ‘‘Federal Financial System,’’ as well as associated systems. The purpose of the Datamart is to provide a data warehouse that allows appropriate users to access FPPS and FFS data through a core reporting tool, Hyperion. The reports may be pre-formatted or ad hoc, and are available to appropriate users from the Department of the Interior or appropriate individuals from other Federal agencies, as detailed in the routine uses. This notice will be effective as proposed at the end of the comment period unless comments are received which would require a contrary determination. The USIBWC will publish a revised notice if changes are made based upon a review of comments received. FOR FURTHER INFORMATION CONTACT: Dated: October 8, 2015. Matthew Myers, Chief Counsel/Secretary Acting Privacy Act Officer. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 31 U.S.C. 3512, et seq.; 5 U.S.C. 5101, et seq.; Pub. L. 97–255; Office of Management and Budget Circular A– 127. SYSTEM NAME: Interior, Interior Business Center Datamart, DOI–84. SYSTEM LOCATION: Records are located at the Interior Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, Denver, CO 80235. mstockstill on DSK4VPTVN1PROD with NOTICES CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEMS: (1) Current and former employees of the USIBWC. (2) Current and former emergency workers of the USIBWC. (3) Current and former volunteers within the USIBWC (volunteers). (4) Current and former contractors within the USIBWC (contractors). (5) Individuals identified as emergency contacts for the above employees, emergency workers, and volunteers. (6) Individual and corporate vendors who do business with the USIBWC. (Only records containing personal VerDate Sep<11>2014 18:36 Dec 04, 2015 Jkt 238001 Employee (and emergency worker, volunteer, contractor and vendor) name, address, phone numbers, birth date; employee (and emergency worker and volunteer) emergency contact information (including name, address, phone numbers and relationship to individual), Social Security Number and organizational code; employee common identifier (ECI); vendor Taxpayer Identification Number; vendor code or number; employee ethnicity/race, pay rate, grade, length of service, individual’s pay and leave records; time and attendance records, leave request records, allowances and cost distribution records; employee deductions for Medicare, Old Age Survivor and Disability Insurance (OASDI), bonds, Federal Employees’ Group Life Insurance (FEGLI), union dues, taxes, allotments, quarters, retirement, charities, health benefits, Flexible Spending Account, Long Term Care, and Thrift Savings Fund contributions; employee awards, shift schedules, pay differentials, tax lien data, commercial garnishments and child support and/or alimony wage assignments; related payroll and personnel data. Also included is information on debts owed to the government as a result of overpayment, refunds owed or a debt referred for collection on an employee, emergency worker or contractor. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: The primary use of records in the system is to provide a repository for data from FPPS (Federal Personnel Payroll System) and FFS (Federal Financial System) that allows agencies to query the data in order to produce required reports in support of fiscal operations and personnel payroll processing. DISCLOSURE OUTSIDE THE USIBWC MAY BE MADE: (1) To other Federal agencies to produce required reports, in support of their fiscal and personnel/payroll processing. (2) (a) To any of the following entities or individuals, when the circumstances set forth in paragraph (b) are met: (i) The U.S. Department of Justice (DOJ); PO 00000 Frm 00079 Fmt 4703 Sfmt 4703 76037 (ii) A court or an adjudicative or other administrative body; (iii) A party in litigation before a court or an adjudicative or other administrative body; or (iv) Any USIBWC employee or USIBWC emergency worker acting in his or her individual capacity if USIBWC or DOJ or the DOI emergency worker’s agency has agreed to represent that individual or pay for private representation of the individual; (b) When: (i) One of the following is a party to the proceeding or has an interest in the proceeding: (A) USIBWC or any component of USIBWC; (B) Any USIBWC emergency worker’s agency; (C) Any other Federal agency appearing before the Office of Hearings and Appeals; (D) Any USIBWC employee or USIBWC emergency worker acting in his or her official capacity; (E) Any USIBWC employee or USIBWC emergency worker acting in his or her individual capacity if USIBWC or DOJ or the USIBWC emergency worker’s agency has agreed to represent that individual or pay for private representation of the individual; (F) The United States, when DOJ determines that USIBWC or any USIBWC emergency worker’s agency is likely to be affected by the proceeding; and (ii) USIBWC or any DOI emergency worker’s agency deems the disclosure to be: (A) Relevant and necessary to the proceeding; and (B) Compatible with the purpose for which the records were compiled. (3) To appropriate agencies, entities, and persons when: (a) It is suspected or confirmed that the security or confidentiality of information in the system of records has been compromised; and (b) The USIBWC has determined that as a result of the suspected or confirmed compromise there is a risk of harm to an economic or property interest, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) The disclosure is made to such agencies, entities and persons who are reasonably necessary to assist in connection with the USIBWC’s efforts to respond to the suspected or confirmed compromise and prevent, minimize or remedy such harm. (4) To a congressional office in response to a written inquiry that an E:\FR\FM\07DEN1.SGM 07DEN1 76038 Federal Register / Vol. 80, No. 234 / Monday, December 7, 2015 / Notices individual covered by the system, or the heir of such individual if the covered individual is deceased, has made to the office. (5) To any criminal, civil or regulatory law enforcement authority (whether federal, state, territorial, local, tribal or foreign) when a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil or regulatory in nature, and the disclosure is compatible with the purpose for which the records were compiled. (6) To an official of another Federal agency to provide information needed in the performance of official duties related to reconciling or reconstructing data files or to enable that agency to respond to an inquiry by the individual to whom the record pertains. (7) To Federal, state, territorial, local, tribal or foreign agencies that have requested information relevant or necessary to the hiring, firing or retention of an employee or contractor, or the issuance of a security clearance, license, contract, grant or other benefit, when the disclosure is compatible with the purpose for which the records were compiled. (8) To representatives of the National Archives and Records Administration to conduct records management inspections under the authority of 44 U.S.C. 2904 and 2906. (9) To state and local governments and tribal organizations to provide information needed in response to court order and/or for discovery purposes related to litigation, when the disclosure is compatible with the purpose for which the records were compiled. (10) To an expert, consultant or contractor (including employees of the contractor) of DOI that performs services requiring access to these records on DOI’s behalf to carry out the purposes of the system. POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, AND DISPOSING OF RECORDS IN THE SYSTEM: mstockstill on DSK4VPTVN1PROD with NOTICES Records maintained in the Datamart are electronic and contain information from source systems. They are stored in magnetic media at the central computer processing center. All NIST guidelines, as well as Departmental and OMB guidance are followed concerning the storage of the records. RETRIEVABILITY: Records may be retrieved by entries reflecting the various categories of records in the system including name of individual, name of emergency contact, Social Security Number, Tax 18:36 Dec 04, 2015 Jkt 238001 SAFEGUARDS: Electronic records are maintained with safeguards meeting all appropriate statutory and regulatory guidelines, as well as Departmental guidance addressing the security requirements of Departmental Privacy Act Regulations (43 CFR 2.51) for automated records, and with Office of Management and Budget, and NIST. Further, agency officials only have access to records pertaining to their agencies. (1) Physical security: Computer systems are maintained in locked rooms housed within secure USIBWC buildings. (2) Technical Security: Electronic records are maintained in conformity with Office of Management and Budget and USIBWC guidelines reflecting the implementation of the Federal Information Security Management Act. The electronic data are protected through user identification, passwords, database permissions, encryption and software controls. Such security measures establish different degrees of access for different types of users. An audit trail is maintained and reviewed periodically to identify unauthorized access. A Privacy Impact Assessment was completed to ensure that Privacy Act requirements and personally identifiable information safeguard requirements are met. (3) Administrative Security: All USIBWC and contractor employees with access to Datamart are required to complete Privacy Act, Federal Records Act and IT Security Awareness training prior to being given access to the system, and on an annual basis thereafter. In addition, Federal employees supervise and monitor the use of Datamart. RETENTION AND DISPOSAL: STORAGE: VerDate Sep<11>2014 Identification Number, vendor code or number, date of birth, organizational code, etc. Records contained in this system are documented as items 1400 and 7554 of the Department of the Interior, Office of the Secretary’s pending records schedule. SYSTEM MANAGER AND ADDRESS: Chief, Applications Management and Technical Services Branch, Interior Business Center, U.S. Department of the Interior, 7301 West Mansfield Avenue, Denver, CO 80235–2230. NOTIFICATION PROCEDURES: Inquiries regarding the existence of records should be addressed to the System Manager. The request must be in writing, signed by the requester, and PO 00000 Frm 00080 Fmt 4703 Sfmt 4703 meet the requirements of 43 CFR 2.60, which requires writing PRIVACY ACT INQUIRY prominently on your envelope and correspondence. RECORDS ACCESS PROCEDURES: A request for access should be submitted to the System Manager at the above address. It must be submitted in writing, signed by the requester, and meet the requirements of 43 CFR 2.63, which requires writing PRIVACY ACT REQUEST FOR ACCESS prominently on the envelope and the front of the request. CONTESTING RECORDS PROCEDURES: A petition for amendment should be addressed to the System Manager. The request must be in writing, signed by the requester, and meet the content requirements of 43 CFR 2.71, which include stating the reasons why the petitioner believes the record is in error, and the changes sought. RECORD SOURCE CATEGORIES: The source data for the system comes from FPPS and FFS. EXEMPTIONS CLAIMED FOR THE SYSTEM: None. [FR Doc. 2015–29531 Filed 12–4–15; 8:45 am] BILLING CODE P INTERNATIONAL TRADE COMMISSION [Investigation No. 337–TA–943] Certain Wireless Headsets; Commission Determination To Review an Initial Determination Granting Respondents’ Motion for Summary Determination of Patent Invalidity Due to Indefiniteness U.S. International Trade Commission. ACTION: Notice. AGENCY: Notice is hereby given that the U.S. International Trade Commission has determined to review an initial determination (‘‘ID’’) (Order No. 17) granting respondents’ motion for summary determination of patent invalidity due to indefiniteness. FOR FURTHER INFORMATION CONTACT: Megan M. Valentine, Office of the General Counsel, U.S. International Trade Commission, 500 E Street SW., Washington, DC 20436, telephone 202– 708–2301. Copies of non-confidential documents filed in connection with this investigation are or will be available for inspection during official business hours (8:45 a.m. to 5:15 p.m.) in the Office of the Secretary, U.S. SUMMARY: E:\FR\FM\07DEN1.SGM 07DEN1

Agencies

[Federal Register Volume 80, Number 234 (Monday, December 7, 2015)]
[Notices]
[Pages 76036-76038]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-29531]


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INTERNATIONAL BOUNDARY AND WATER COMMISSION, UNITED STATES AND MEXICO


Privacy Act of 1974; Establishment of a New System of Records

AGENCY: United States Section, International Boundary and Water 
Commission (USIBWC), United States and Mexico.

ACTION: Proposed establishment of a new Privacy Act system of records.

-----------------------------------------------------------------------

SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the USIBWC is issuing public notice of its intent to 
establish a new Privacy Act system of records, DOI-84, ``Interior 
Business Center Datamart.''

DATES: Comments must be received by January 2, 2016.

ADDRESSES: Any persons interested in commenting on this new, proposed 
system of records may do so by submitting comments in writing to the 
Legal Department, Senior Agency Officer for Privacy, Matthew Myers, 
U.S.

[[Page 76037]]

IBWC, 4171 N. Mesa, C-100, El Paso, TX 79902, or by email to 
Matthew.Myers@ibwc.gov

FOR FURTHER INFORMATION CONTACT: Z. Mora, Chief, Information Management 
Division, Administration Department, 4171 N. Mesa, C-100, El Paso, TX 
79902 or by email at Z.Mora@ibwc.gov

SUPPLEMENTARY INFORMATION: The information contained in Datamart is 
derived from two existing systems covered by Privacy Act Systems of 
Records Notices: Federal Personnel and Payroll System (FPPS) covered by 
DOI-85, ``Payroll, Attendance, Retirement, and Leave Records'' and 
Federal Financial System (FFS) covered by DOI-90, ``Federal Financial 
System,'' as well as associated systems. The purpose of the Datamart is 
to provide a data warehouse that allows appropriate users to access 
FPPS and FFS data through a core reporting tool, Hyperion. The reports 
may be pre-formatted or ad hoc, and are available to appropriate users 
from the Department of the Interior or appropriate individuals from 
other Federal agencies, as detailed in the routine uses. This notice 
will be effective as proposed at the end of the comment period unless 
comments are received which would require a contrary determination. The 
USIBWC will publish a revised notice if changes are made based upon a 
review of comments received.

    Dated: October 8, 2015.
Matthew Myers,
Chief Counsel/Secretary Acting Privacy Act Officer.

SYSTEM NAME:
    Interior, Interior Business Center Datamart, DOI-84.

SYSTEM LOCATION:
    Records are located at the Interior Business Center, U.S.
    Department of the Interior, 7301 West Mansfield Avenue, Denver, CO 
80235.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEMS:
    (1) Current and former employees of the USIBWC.
    (2) Current and former emergency workers of the USIBWC.
    (3) Current and former volunteers within the USIBWC (volunteers).
    (4) Current and former contractors within the USIBWC (contractors).
    (5) Individuals identified as emergency contacts for the above 
employees, emergency workers, and volunteers.
    (6) Individual and corporate vendors who do business with the 
USIBWC. (Only records containing personal information relating to 
individuals are subject to the Privacy Act.)

CATEGORIES OF RECORDS IN THE SYSTEM:
    Employee (and emergency worker, volunteer, contractor and vendor) 
name, address, phone numbers, birth date; employee (and emergency 
worker and volunteer) emergency contact information (including name, 
address, phone numbers and relationship to individual), Social Security 
Number and organizational code; employee common identifier (ECI); 
vendor Taxpayer Identification Number; vendor code or number; employee 
ethnicity/race, pay rate, grade, length of service, individual's pay 
and leave records; time and attendance records, leave request records, 
allowances and cost distribution records; employee deductions for 
Medicare, Old Age Survivor and Disability Insurance (OASDI), bonds, 
Federal Employees' Group Life Insurance (FEGLI), union dues, taxes, 
allotments, quarters, retirement, charities, health benefits, Flexible 
Spending Account, Long Term Care, and Thrift Savings Fund 
contributions; employee awards, shift schedules, pay differentials, tax 
lien data, commercial garnishments and child support and/or alimony 
wage assignments; related payroll and personnel data. Also included is 
information on debts owed to the government as a result of overpayment, 
refunds owed or a debt referred for collection on an employee, 
emergency worker or contractor.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    31 U.S.C. 3512, et seq.; 5 U.S.C. 5101, et seq.; Pub. L. 97-255; 
Office of Management and Budget Circular A-127.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary use of records in the system is to provide a repository 
for data from FPPS (Federal Personnel Payroll System) and FFS (Federal 
Financial System) that allows agencies to query the data in order to 
produce required reports in support of fiscal operations and personnel 
payroll processing.

Disclosure outside the USIBWC may be made:
    (1) To other Federal agencies to produce required reports, in 
support of their fiscal and personnel/payroll processing.
    (2) (a) To any of the following entities or individuals, when the 
circumstances set forth in paragraph (b) are met:
    (i) The U.S. Department of Justice (DOJ);
    (ii) A court or an adjudicative or other administrative body;
    (iii) A party in litigation before a court or an adjudicative or 
other administrative body; or
    (iv) Any USIBWC employee or USIBWC emergency worker acting in his 
or her individual capacity if USIBWC or DOJ or the DOI emergency 
worker's agency has agreed to represent that individual or pay for 
private representation of the individual;
    (b) When:
    (i) One of the following is a party to the proceeding or has an 
interest in the proceeding:
    (A) USIBWC or any component of USIBWC;
    (B) Any USIBWC emergency worker's agency;
    (C) Any other Federal agency appearing before the Office of 
Hearings and Appeals;
    (D) Any USIBWC employee or USIBWC emergency worker acting in his or 
her official capacity;
    (E) Any USIBWC employee or USIBWC emergency worker acting in his or 
her individual capacity if USIBWC or DOJ or the USIBWC emergency 
worker's agency has agreed to represent that individual or pay for 
private representation of the individual;
    (F) The United States, when DOJ determines that USIBWC or any 
USIBWC emergency worker's agency is likely to be affected by the 
proceeding; and
    (ii) USIBWC or any DOI emergency worker's agency deems the 
disclosure to be:
    (A) Relevant and necessary to the proceeding; and
    (B) Compatible with the purpose for which the records were 
compiled.
    (3) To appropriate agencies, entities, and persons when:
    (a) It is suspected or confirmed that the security or 
confidentiality of information in the system of records has been 
compromised; and
    (b) The USIBWC has determined that as a result of the suspected or 
confirmed compromise there is a risk of harm to an economic or property 
interest, identity theft or fraud, or harm to the security or integrity 
of this system or other systems or programs (whether maintained by the 
Department or another agency or entity) that rely upon the compromised 
information; and
    (c) The disclosure is made to such agencies, entities and persons 
who are reasonably necessary to assist in connection with the USIBWC's 
efforts to respond to the suspected or confirmed compromise and 
prevent, minimize or remedy such harm.
    (4) To a congressional office in response to a written inquiry that 
an

[[Page 76038]]

individual covered by the system, or the heir of such individual if the 
covered individual is deceased, has made to the office.
    (5) To any criminal, civil or regulatory law enforcement authority 
(whether federal, state, territorial, local, tribal or foreign) when a 
record, either alone or in conjunction with other information, 
indicates a violation or potential violation of law--criminal, civil or 
regulatory in nature, and the disclosure is compatible with the purpose 
for which the records were compiled.
    (6) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files or to enable that agency to respond to an 
inquiry by the individual to whom the record pertains.
    (7) To Federal, state, territorial, local, tribal or foreign 
agencies that have requested information relevant or necessary to the 
hiring, firing or retention of an employee or contractor, or the 
issuance of a security clearance, license, contract, grant or other 
benefit, when the disclosure is compatible with the purpose for which 
the records were compiled.
    (8) To representatives of the National Archives and Records 
Administration to conduct records management inspections under the 
authority of 44 U.S.C. 2904 and 2906.
    (9) To state and local governments and tribal organizations to 
provide information needed in response to court order and/or for 
discovery purposes related to litigation, when the disclosure is 
compatible with the purpose for which the records were compiled.
    (10) To an expert, consultant or contractor (including employees of 
the contractor) of DOI that performs services requiring access to these 
records on DOI's behalf to carry out the purposes of the system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records maintained in the Datamart are electronic and contain 
information from source systems. They are stored in magnetic media at 
the central computer processing center. All NIST guidelines, as well as 
Departmental and OMB guidance are followed concerning the storage of 
the records.

RETRIEVABILITY:
    Records may be retrieved by entries reflecting the various 
categories of records in the system including name of individual, name 
of emergency contact, Social Security Number, Tax Identification 
Number, vendor code or number, date of birth, organizational code, etc.

SAFEGUARDS:
    Electronic records are maintained with safeguards meeting all 
appropriate statutory and regulatory guidelines, as well as 
Departmental guidance addressing the security requirements of 
Departmental Privacy Act Regulations (43 CFR 2.51) for automated 
records, and with Office of Management and Budget, and NIST. Further, 
agency officials only have access to records pertaining to their 
agencies.
    (1) Physical security: Computer systems are maintained in locked 
rooms housed within secure USIBWC buildings.
    (2) Technical Security: Electronic records are maintained in 
conformity with Office of Management and Budget and USIBWC guidelines 
reflecting the implementation of the Federal Information Security 
Management Act. The electronic data are protected through user 
identification, passwords, database permissions, encryption and 
software controls. Such security measures establish different degrees 
of access for different types of users. An audit trail is maintained 
and reviewed periodically to identify unauthorized access. A Privacy 
Impact Assessment was completed to ensure that Privacy Act requirements 
and personally identifiable information safeguard requirements are met.
    (3) Administrative Security: All USIBWC and contractor employees 
with access to Datamart are required to complete Privacy Act, Federal 
Records Act and IT Security Awareness training prior to being given 
access to the system, and on an annual basis thereafter. In addition, 
Federal employees supervise and monitor the use of Datamart.

RETENTION AND DISPOSAL:
    Records contained in this system are documented as items 1400 and 
7554 of the Department of the Interior, Office of the Secretary's 
pending records schedule.

SYSTEM MANAGER AND ADDRESS:
    Chief, Applications Management and Technical Services Branch, 
Interior Business Center, U.S. Department of the Interior, 7301 West 
Mansfield Avenue, Denver, CO 80235-2230.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records should be addressed to 
the System Manager. The request must be in writing, signed by the 
requester, and meet the requirements of 43 CFR 2.60, which requires 
writing PRIVACY ACT INQUIRY prominently on your envelope and 
correspondence.

RECORDS ACCESS PROCEDURES:
    A request for access should be submitted to the System Manager at 
the above address. It must be submitted in writing, signed by the 
requester, and meet the requirements of 43 CFR 2.63, which requires 
writing PRIVACY ACT REQUEST FOR ACCESS prominently on the envelope and 
the front of the request.

CONTESTING RECORDS PROCEDURES:
    A petition for amendment should be addressed to the System Manager. 
The request must be in writing, signed by the requester, and meet the 
content requirements of 43 CFR 2.71, which include stating the reasons 
why the petitioner believes the record is in error, and the changes 
sought.

RECORD SOURCE CATEGORIES:
    The source data for the system comes from FPPS and FFS.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 2015-29531 Filed 12-4-15; 8:45 am]
BILLING CODE P