Privacy Act of 1974; System of Records Notice, 67767-67771 [2015-27980]
Download as PDF
Federal Register / Vol. 80, No. 212 / Tuesday, November 3, 2015 / Notices
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Office of the Secretary
Notice of Interest Rate on Overdue
Debts
Section 30.18 of the Department of
Health and Human Services’ claims
collection regulations (45 CFR part 30)
provides that the Secretary shall charge
an annual rate of interest, which is
determined and fixed by the Secretary
of the Treasury after considering private
consumer rates of interest on the date
that the Department of Health and
Human Services becomes entitled to
recovery. The rate cannot be lower than
the Department of Treasury’s current
value of funds rate or the applicable rate
determined from the ‘‘Schedule of
Certified Interest Rates with Range of
Maturities’’ unless the Secretary waives
interest in whole or part, or a different
rate is prescribed by statute, contract, or
repayment agreement. The Secretary of
the Treasury may revise this rate
quarterly. The Department of Health and
Human Services publishes this rate in
the Federal Register.
The current rate of 10.0%, as fixed by
the Secretary of the Treasury, is certified
for the quarter ended September 30,
2015. This rate is based on the Interest
Rates for Specific Legislation, ‘‘National
Health Services Corps Scholarship
Program (42 U.S.C. 254o(b)(1)(A))’’ and
‘‘National Research Service Award
Program (42 U.S.C. 288(c)(4)(B)).’’ This
interest rate will be applied to overdue
debt until the Department of Health and
Human Services publishes a revision.
Dated: October 20, 2015.
David C. Horn,
Director, Office of Financial Policy and
Reporting.
[FR Doc. 2015–27969 Filed 11–2–15; 8:45 am]
BILLING CODE 4150–04–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Office of the Secretary
Privacy Act of 1974; System of
Records Notice
Office of the Secretary (OS),
Department of Health and Human
Services (HHS).
ACTION: Notice to alter two Privacy Act
systems of records.
mstockstill on DSK4VPTVN1PROD with NOTICES
AGENCY:
In accordance with the
requirements of the Privacy Act of 1974,
as amended (5 U.S.C. 552a), the
Department of Health and Human
Services (HHS) is updating an existing,
SUMMARY:
VerDate Sep<11>2014
18:04 Nov 02, 2015
Jkt 238001
department-wide system of records,
System No. 09–90–0024, titled ‘‘Unified
Financial Management System’’
(UFMS), which covers accounts payable
records and accounts receivable records
retrieved by personal identifier; and is
transferring one routine use (pertaining
to administrative wage garnishment) to
a related system of records, System No.
09–40–0012, titled ‘‘Debt Management
and Collection System.’’
System No. 09–90–0024, ‘‘Unified
Financial Management System,’’ was
established prior to 1979 (see 44 FR
58149). The System of Records Notice
(SORN) was last revised and
republished in full in 2005 (see 70 FR
38145). This Notice proposes to change
the name to ‘‘HHS Financial
Management System Records;’’ update
records locations and System Manager
contact information; narrow the scope of
the SORN by excluding certain
descriptions and routine uses pertaining
to collection of overdue and delinquent
federal debts, which are currently
covered in, or are now proposed to be
covered in, the SORN for System No.
09–40–0012 ‘‘Debt Management and
Collection System;’’ add several new
routine uses, combine and revise certain
existing routine uses, and delete
unnecessary routine uses; and update
the safeguards, record retention
procedures, and record source
descriptions. The changes are more fully
explained in the SUPPLEMENTARY
INFORMATION section of this Notice.
DATES: The altered system notice is
effective immediately, with the
exception of the routine uses that are
proposed to be added, revised, or
transferred. The new, revised, and
transferred routine uses will be effective
30 days after publication, unless HHS
receives comments that warrant a
revision to this Notice.
ADDRESSES: Send public comments by
mail to: Sara Hall, Chief Information
Security Officer, 200 Independence Ave.
SW., Room #326E, Washington, DC
20201, or by email to: sara.hall@
hhs.gov. Comments will be available for
public inspection and copying at the
above location.
FOR FURTHER INFORMATION CONTACT: Sara
Hall, Chief Information Security Officer,
200 Independence Ave. SW., Room
#326E, Washington, DC 20201,
sara.hall@hhs.gov.
SUPPLEMENTARY INFORMATION:
I. Updates to System No. 09–90–0024
Since the last republication of the
Unified Financial Management System
SORN in 2005, the System Manager
contact information has changed, and
some of the records locations have
PO 00000
Frm 00070
Fmt 4703
Sfmt 4703
67767
changed. In reviewing the SORN for
other updates to make, HHS determined
that the name and scope should be
changed to reflect that the system of
records is not limited to records
associated with a particular information
technology (IT) system known as the
Unified Financial Management System
(UFMS), because HHS uses multiple IT
systems for financial management
purposes, the IT system names may
change, and certain supporting records
are not maintained in the IT systems,
but are maintained in hard copy only.
The system of records currently
excludes salary and wage payment
records processed in a payroll system;
HHS determined that certain
descriptions and routine uses pertaining
to collection of overdue and delinquent
federal debts should also be excluded
from this SORN, to avoid (to the extent
possible) duplicating System No. 09–
40–0012 ‘‘Debt Management and
Collection System.’’ (System No. 09–40–
0012 is a subset of this system of
records; it covers records pertaining to
debt collection functions, and also
utilizes the central accounting system
known as UFMS.) The safeguards,
record retention procedures, and record
source descriptions have also been
updated.
The remaining changes affect the
routine uses:
• Routine uses 3 and 13 through 17
are being added; they will authorize
disclosures pertaining to law violations,
private relief legislation, audits,
insurance and similar matters,
cybersecurity monitoring, and security
breach response.
• The following routine uses are
being revised:
Æ Routine use 1, authorizing
disclosures to Treasury to effect
payments, has been revised to include
‘‘verifying payment eligibility,’’ and to
authorize disclosures under any future
‘‘Do Not Pay’’ computer matching
agreement entered into with Treasury
that requires data from this system of
records.
Æ The word ‘‘written’’ has been added
to routine use 2 (pertaining to
disclosures to Members of Congress).
Æ Former routine uses 4 and 5
(pertaining to disclosures to obtain
information relevant to an HHS decision
and to provide information relevant to
another agency’s decision) are now
combined at number 5.
Æ The litigation routine use (formerly
8, now 7) has been reworded.
Æ Former routine uses 16 and 17
(pertaining to disclosures to contractors
and other individuals not having the
status of agency employees) are now
combined at number 12.
E:\FR\FM\03NON1.SGM
03NON1
mstockstill on DSK4VPTVN1PROD with NOTICES
67768
Federal Register / Vol. 80, No. 212 / Tuesday, November 3, 2015 / Notices
• The following routine uses are
being deleted:
Æ The routine use formerly numbered
as 3 (pertaining to disclosures to the
U.S. Department of Justice to obtain its
advice regarding information required to
be provided under the Freedom of
Information Act) has been deleted as
unnecessary, because HHS’ Office of
General Counsel provides such advice
with respect to specific records, and
because another routine use authorizes
disclosures to DOJ in the event of
litigation.
Æ The routine uses formerly
numbered as 11, 12, and 13, the last
portion of the routine use formerly
numbered as 14 (now 10), and the
routine uses formerly numbered as 19,
20, and 21 have been deleted as
duplicating another UFMS routine use,
or as duplicating debt collection-related
routine uses previously published for
System No. 09–40–0012, ‘‘Debt
Management and Collection System’’
(Debt). Specifically:
D UFMS routine use 11a. through c.
duplicated Debt routine use 11;
D UFMS routine use 11d. duplicated
Debt routine uses 5, 7, and 10;
D UFMS routine use 11e. duplicated
Debt routine use 10;
D UFMS routine use 11f. duplicated
Debt routine use 3;
D UFMS routine use 11g. duplicated
Debt routine use 16;
D UFMS routine use 12 duplicated
Debt routine use 10;
D UFMS routine use 13 duplicated
Debt routine use ‘‘Special Disclosures to
Consumer Reporting Agencies;’’
D the last portion of UFMS routine
use 14 duplicated Debt routine use 13;
D UFMS routine use 19 duplicated the
UFMS routine use ‘‘Disclosure to
Consumer Reporting Agencies’’;
D UFMS routine use 20 duplicated
Debt routine use 14; and
D UFMS routine use 21 duplicated
Debt routine use 15.
Æ The routine use formerly numbered
as 18, pertaining to computer matching
of a list of debtors against a list of
federal employees, has been deleted
because such matching programs are not
currently conducted or contemplated.
Æ The routine use formerly numbered
as 22, pertaining to administrative wage
garnishment, has been deleted because
it is being transferred to System No. 09–
40–0012 as routine use 18.
II. Routine Use Revised and
Transferred to System No. 09–40–0012
The routine use pertaining to
administrative wage garnishment,
appearing in the current UFMS SORN as
number 22, is being deleted from the
UFMS SORN and included in revised
VerDate Sep<11>2014
18:04 Nov 02, 2015
Jkt 238001
form as routine uses 18 in the SORN
previously published for System No.
09–40–0012, ‘‘Debt Management and
Collection System.’’ The revised
wording will more accurately describe
the data elements disclosed to a debtor’s
employer for administrative wage
garnishment purposes.
III. The Privacy Act
The Privacy Act (5 U.S.C. 552a)
governs the means by which the U.S.
Government collects, maintains, and
uses information about individuals in a
system of records. A ‘‘system of
records’’ is a group of any records under
the control of a federal agency from
which information about an individual
is retrieved by the individual’s name or
other personal identifier. The Privacy
Act requires each agency to publish in
the Federal Register a system of records
notice (SORN) identifying and
describing each system of records the
agency maintains, including the
purposes for which the agency uses
information about individuals in the
system, the routine uses for which the
agency discloses such information
outside the agency, and how individual
record subjects can exercise their rights
under the Privacy Act (e.g., to seek
access to their records in the system).
Dated: October 14, 2015.
Deepak Bhargava,
Director, Office of Program Management and
Systems Policy, Assistant Secretary for
Financial Resources, Department of Health
and Human Services.
Routine Use Added to System No. 09–
40–0012
The following routine use 18 is added
to the System of Records Notice (SORN)
for System No. 09–40–0012, titled ‘‘Debt
Management and Collection System,’’
which was last published December 11,
1998 at 63 FR 68596:
18. If HHS decides to administratively
garnish wages of a delinquent debtor
under the wage garnishment provision
in 31 U.S.C. 3720D, a record from the
system may be disclosed to the debtor’s
employer. This disclosure will take the
form of a wage garnishment order
directing that the employer pay a
portion of the employee/debtor’s wages
to the federal government. Disclosure of
records is limited to the debtor’s name,
alias name, and Social Security Number,
creditor agency name and contact
information, and debt amount due as of
a certain date.
SYSTEM NUMBER:
09–90–0024.
PO 00000
Frm 00071
Fmt 4703
Sfmt 4703
SYSTEM NAME:
HHS Financial Management System
Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Servers for the electronic systems are
located in Bethesda, Maryland (primary
facility) and Sterling, Virginia (backup
facility). Beginning approximately
December 2015, the primary hosting
locations will be Austin, Texas, and
Bethesda, Maryland, and the backup
locations will be Colorado Springs,
Colorado and Sterling, Virginia.
Source documents used to enter data
into the electronic systems, and
supporting records providing additional
background information, are maintained
in finance offices and/or in the relevant
administrative and/or program office(s),
or by a designated claims officer apart
from the finance office. See Appendix 1
for finance office locations.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Records pertain to individuals who
receive or are entitled to a payment from
HHS, and individuals who pay or owe
money to HHS. Individuals receiving
payments include, but are not limited
to, members of the public who have
established a claim against HHS, such as
under the Federal Tort Claims Act; HHS
employees who receive award
payments, reimbursements for official
travel and training expenses, subsidies
for mass transit expenses, and similar
payments; HHS grantees, contractors
and consultants; Fellows; and recipients
of HHS loans and scholarships.
Individuals owing monies include, but
are not limited to, individuals who have
been overpaid and who owe HHS a
refund, and individuals who have
received goods or services from HHS for
which there is a charge or fee (e.g.,
Freedom of Information Act requesters).
CATEGORIES OF RECORDS IN THE SYSTEM:
The records consist of accounts
payable records and accounts receivable
records pertaining to individual payees/
obligees and individual payors/obligors,
excluding payroll records and records
used to collect and manage delinquent
federal debts, which are covered in
separate systems of records. The records
contain the individual’s name,
identification number/Social Security
Number (SSN) or EIN/TIN, mailing
address, email address, phone number,
purpose of payment or request for
payment, bank account and routing
numbers, accounting classification, and
the amount paid. Accounts receivable
E:\FR\FM\03NON1.SGM
03NON1
Federal Register / Vol. 80, No. 212 / Tuesday, November 3, 2015 / Notices
records pertaining to an overpayment or
outstanding charge, fee, loan, grant, or
scholarship will also include the
amount of the indebtedness, the
repayment status, and the amount to be
collected.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3512, 3711, 3716, 3721,
1321 note; E.O. 13520.
PURPOSE(S):
Relevant HHS personnel use the
records on a need-to-know basis to
process and track payments made and
monies owed to or by individuals and
HHS, and to ensure that payments by
HHS are based on an official
commitment and obligation of
government funds. When an individual
is required to repay funds that have
been advanced to him (e.g., as a loan or
scholarship), records are used to
establish a receivable record and to
track repayment status. In the event of
an overpayment to an individual,
records are used to establish a
receivable record for recovery of the
amount claimed. Records of payments
and uncollectible debts are also used to
develop reports of taxable income to the
Internal Revenue Service (IRS) and
applicable state and local taxing
officials.
Records in this system of records that
pertain to overdue and delinquent
federal debts are also used for debt
collection purposes, as described in the
SORN published for System of Records
No. 09–40–0012 ‘‘Debt Management and
Collection System.’’
mstockstill on DSK4VPTVN1PROD with NOTICES
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
PURPOSES OF SUCH USES:
Records from this system of records
may be disclosed to the following
parties outside HHS, without the
individual’s consent, for these purposes:
1. Records will be routinely disclosed
to the Treasury Department for purposes
of verifying payment eligibility using
Treasury’s ‘‘Do Not Pay’’ (DNP) system
and effecting payments. Records may
also be disclosed to Treasury pursuant
to a DNP computer matching agreement
between HHS and Treasury for purposes
authorized by 31 U.S.C. 3321 note and
E.O. 13520, if the matching program
requires data from this system of
records.
2. Records may be disclosed to
Members of Congress concerning a
federal financial assistance program in
order for Members to make informed
opinions on programs and/or activities
impacting legislative decisions. Also,
disclosure may be made to a
Congressional office from an
VerDate Sep<11>2014
18:04 Nov 02, 2015
Jkt 238001
individual’s record in response to a
written inquiry from the congressional
office made at the written request of the
individual in order to be responsive to
the constituency.
3. When a record on its face, or in
conjunction with other records,
indicates a violation or potential
violation of law, whether civil, criminal,
or regulatory in nature, and whether
arising by general statute or particular
program statute, or by regulation, rule,
or order issued pursuant thereto,
disclosure may be made to the
appropriate public authority, whether
federal, foreign, state, local, tribal, or
otherwise, responsible for enforcing,
investigating, or prosecuting the
violation or charged with enforcing or
implementing the statute, rule,
regulation, or order issued pursuant
thereto, if the information disclosed is
relevant to the enforcement, regulatory,
investigative, or prosecutorial
responsibility of the receiving entity.
4. A record from this system may be
disclosed to a federal, foreign, state,
local, tribal or other public authority of
the fact that this system of records
contains information relevant to the
hiring or retention of an employee, the
issuance or retention of a security
clearance, the letting of a contract, or
the issuance or retention of a license,
grant or other benefit. The other agency
or licensing organization may then make
a request supported by the written
consent of the individual for further
information if it so chooses. HHS will
not make an initial disclosure unless the
information has been determined to be
sufficiently reliable to support a referral
to another office within the agency or to
another federal agency for criminal,
civil, administrative, personnel, or
regulatory action.
5. Where federal agencies having the
power to subpoena other federal
agencies’ records, such as the Internal
Revenue Service (IRS) or the U.S.
Commission on Civil Rights, issue a
subpoena to HHS for records in this
system of records, HHS will make such
records available; provided, however,
that in each case, HHS determines that
the disclosure is compatible with the
purpose for which the records were
collected.
6. Information may be disclosed to a
labor organization recognized under
E.O. 11491 or 5 U.S.C. Chapter 71, when
a contract between a component of the
Department and the labor organization
provides that the agency will disclose
personal records when relevant and
necessary to the organization’s duties of
exclusive representation concerning
civilian personnel policies, practices,
PO 00000
Frm 00072
Fmt 4703
Sfmt 4703
67769
and matters affecting working
conditions.
7. A record may be disclosed to the
Department of Justice (DOJ) or to a court
or other tribunal when:
a. HHS, or any component thereof;
b. any HHS employee in his/her
official capacity;
c. any HHS employee in his/her
individual capacity where DOJ (or HHS,
where it is authorized to do so) has
agreed to represent the employee; or
d. the United States Government,
is a party to litigation or has an interest
in such litigation and, by careful review,
HHS determines that the records are
both relevant and necessary to the
litigation and that, therefore, the use of
such records by the DOJ, court, or other
tribunal is deemed by HHS to be
compatible with the purpose for which
HHS collected the records.
8. A record about a loan applicant or
potential contractor or grantee may be
disclosed from the system of records to
credit reporting agencies to obtain a
credit report in order to determine the
individual’s creditworthiness and
ability to repay debts to the federal
government.
9. When an individual applies for a
loan under a loan program as to which
the Office of Management and Budget
(OMB) has made a determination under
I.R.C. 6103(a)(3), a record about his/her
application may be disclosed to the
Treasury Department to find out
whether he/she has a delinquent tax
account, for the sole purpose of
determining the individual’s
creditworthiness.
10. Information from this system of
records is used to report, to the Internal
Revenue Service and applicable state
and local governments, items
considered to be income to an
individual; for example, certain travelrelated payments to employees, and all
payments made to individuals not
treated as employees (e.g., fees to
consultants and experts).
11. A record may be disclosed to
banks enrolled in the Treasury Credit
Card Network to collect a payment or
debt by credit card when the individual
has given his/her credit card number for
this purpose.
12. Information may be disclosed to
federal agencies and Department
contractors, grantees, consultants, or
volunteers who have been engaged by
HHS to assist in accomplishment of an
HHS function relating to the purposes of
the system of records and that need to
have access to the records in order to
assist HHS in performing the activity.
Any contractor will be required to
comply with the requirements of the
Privacy Act of 1974.
E:\FR\FM\03NON1.SGM
03NON1
67770
Federal Register / Vol. 80, No. 212 / Tuesday, November 3, 2015 / Notices
13. Information may be disclosed to
the Office of Management and Budget
(OMB) at any stage in the legislative
coordination and clearance process in
connection with private relief
legislation as set forth in OMB Circular
A–19.
14. Information may be disclosed to a
public or professional auditing
organization for the purpose of
conducting financial or compliance
audits.
15. Information may be disclosed to
insurance companies and parties such
as common carriers and warehousemen
in the course of settling an employee’s
claim against the Department for lost or
damaged property.
16. Information from this system may
become available to the U.S. Department
of Homeland Security (DHS) if captured
in an intrusion detection system used by
HHS and DHS pursuant to a DHS
cybersecurity program that monitors
Internet traffic to and from federal
government computer networks to
prevent a variety of types of
cybersecurity incidents.
17. Information may be disclosed to
appropriate federal agencies and
Department contractors that have a need
to know the information for the purpose
of assisting the Department’s efforts to
respond to a suspected or confirmed
breach of the security or confidentiality
of information maintained in this
system of records, when the information
disclosed is relevant and necessary for
that assistance.
Records may also be disclosed to
parties outside HHS, without the
individual’s consent, for any of the
purposes authorized directly in the
Privacy Act at 5 U.S.C. 552a(b)(2) and
(b)(4)–(b)(12). See System of Records
No. 09–40–0012 ‘‘Debt Management and
Collection System’’ for additional
routine use disclosures that may be
made from that system, with respect to
records of federal debts from this system
that are used for debt management and
collection purposes.
mstockstill on DSK4VPTVN1PROD with NOTICES
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:
Disclosure pursuant to 5 U.S.C.
552a(b)(12): Disclosure may be made
from this system to ‘‘consumer reporting
agencies’’ as defined in 31 U.S.C.
3701(a)(3), reflecting that an individual
is responsible for a claim (whether
current or overdue), in order to aid in
the collection of the claim, typically by
providing an incentive to the individual
to repay the claim or debt timely, by
making it part of the individual’s credit
record. Disclosure of records is limited
to the individual’s name, address, Social
Security Number, and other information
VerDate Sep<11>2014
18:04 Nov 02, 2015
Jkt 238001
necessary to establish the individual’s
identity; the amount, status and history
of the claim; and the agency or program
under which the claim arose. The
disclosure will be made only after the
procedural requirements of 31 U.S.C.
3711(e) have been followed.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, AND DISPOSING OF RECORDS IN THE
SYSTEM—
STORAGE:
Electronic records are stored on
computer disc pack and magnetic tape
at central computer sites. Hard copy
documents are stored in paper file
folders.
RETRIEVABILITY:
Records are retrieved by an
individual’s name, Social Security
Number (SSN) or Taxpayer
Identification Number (TIN); and/or by
document or batch identifier.
SAFEGUARDS:
• Physical Safeguards: Hard-copy
records and electronic storage media are
secured during nonbusiness hours in
locked file cabinets or locked storage
areas, in buildings protected by cameras
and security guards.
• Procedural Safeguards: Authorized
users are limited to employees and
officials who are directly responsible for
programmatic or fiscal activity,
including administrative personnel,
financial management personnel,
computer personnel, and managers who
have responsibilities for implementing
HHS-funded programs. User access is
restricted based on role and is
controlled by unique user name and
password. Passwords are required to be
complex and to be changed at least
every 60 days. Users protect information
from the view of unauthorized persons
entering the workspace while the
records are in use.
• Technical Safeguards: Electronic
records are secured with password
protection and encryption. The
electronic system is secured with
firewalls and intrusion detection
systems.
RETENTION AND DISPOSAL:
Records are retained and disposed of
in accordance with General Records
Schedule (GRS) 1.1, Financial
Management and Reporting Records,
which provides for records to be
retained for six years after final payment
or cancellation, or longer if required for
business use.
SYSTEM MANAGER(S) AND ADDRESS(ES):
The System Manager for the overall
system of records is the HHS Assistant
PO 00000
Frm 00073
Fmt 4703
Sfmt 4703
Secretary for Financial Resources, 200
Independence Avenue SW.—Room
514G, Washington, DC 20201.
The System Manager for records
pertaining to a particular component of
HHS is the Finance Officer in the
relevant finance office listed in
Appendix 1.
NOTIFICATION PROCEDURE:
An individual who wishes to know if
this system contains records about him
or her may make a notification request.
The request must be made in writing or
in person and must be addressed to the
relevant System Manager. The
individual must show proof of identity
and must provide his or her name and
Social Security Number, purpose of
payment or collection (travel, grant,
etc.), and, if possible, the agency
accounting classification.
RECORD ACCESS PROCEDURE:
Same as notification procedure. To
request access to his or her record, the
individual must clearly specify the
record contents being sought. The
individual may also request an
accounting of disclosures that have been
made of his or her records, if any.
CONTESTING RECORD PROCEDURE:
Same as notification procedure. To
contest information about him or her,
the individual must reasonably identify
the record; specify the information
being contested, the corrective action
sought, and the reasons for requesting
the correction; and provide supporting
justification showing how the record is
inaccurate, incomplete, untimely, or
irrelevant.
RECORD SOURCE CATEGORIES:
Information is obtained directly from
individual record subjects; from
contractors, private companies, or other
government agencies; and from
documents submitted to or received
from a budget, accounting, travel,
training, or other program office.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS
OF THE ACT:
None.
Appendix 1—HHS Finance Office
Locations
Centers for Disease Control and Prevention
(CDC), and Agency for Toxic Substances
and Disease Registry (ATSDR)
University Park, Columbia Building, 2900
Woodcock Boulevard, Atlanta, GA 30341
Centers for Medicare & Medicaid Services
(CMS)
Centers for Medicare & Medicaid Services,
7500 Security Boulevard, Baltimore, MD
21244
Food and Drug Administration District
Offices (FDA)
E:\FR\FM\03NON1.SGM
03NON1
mstockstill on DSK4VPTVN1PROD with NOTICES
Federal Register / Vol. 80, No. 212 / Tuesday, November 3, 2015 / Notices
Food and Drug Administration, FDA,
Atlanta District Office, 60 Eighth Street
NE., Atlanta, GA 30309
Food and Drug Administration, FDA, New
England District Office, One Montvale
Avenue, Stoneham, MA 02180
Food and Drug Administration, FDA, New
Jersey District Office, 10 Waterview
Boulevard, 3rd Floor, Parsippany, NJ
07054
Food and Drug Administration, FDA,
Philadelphia District Office, Room 900,
U.S. Customhouse, 2nd and Chestnut
Streets, Philadelphia, PA 19106
Food and Drug Administration, FDA,
Baltimore District Office, 6000 Metro
Drive, Suite 101, Baltimore, MD 21215
Food and Drug Administration, FDA, San
Juan District Office, 466 Fernandez
Juncos Avenue, San Juan, PR 00901–
3223
Food and Drug Administration, FDA,
Chicago District Office, 550 W. Jackson
Boulevard, Suite 1500 South, Chicago, IL
606601
Food and Drug Administration, FDA,
Cincinnati District Office, 6751 Steger
Drive, Cincinnati, OH 45237–3097
Food and Drug Administration, FDA,
Minneapolis District Office, 250
Marquette Avenue, Suite 600,
Minneapolis, MN 55401
Food and Drug Administration, FDA,
Dallas District Office, 4040 N. Central
Expressway, Suite 300, Dallas, TX 75204
Food and Drug Administration, FDA,
Southwest Import District, 4040 N.
Central Expressway, Suite 300, Dallas,
TX 75204
Food and Drug Administration, FDA, New
Orleans District Office, 6600 Plaza Drive,
Suite 400, New Orleans, LA 70127
Food and Drug Administration, FDA,
Kansas City District Office, 8050
Marshall Drive, Suite 205, Lenexa, KS
66214
Food and Drug Administration, FDA,
Denver District Office, 6th Avenue &
Kipling St., Building 20, Denver Federal
Center, Denver, CO 80225–0087
Food and Drug Administration, FDA,
Florida District Office, 555 Winderly
Place, Suite 200, Maitland, FL 32751
Food and Drug Administration, FDA, San
Francisco District Office, 1431 Harbor
Bay Parkway, Alameda, CA 94502–7096
Food and Drug Administration, FDA, Los
Angeles District Office, 19701 Fairchild,
Irvine, CA 92612–2506
Food and Drug Administration, FDA, New
York District Office, 158–15 Liberty
Avenue, Jamaica, NY 11433–1034
Food and Drug Administration, FDA,
Seattle District Office, 22215 26th Ave
SE., Suite 210, Bothell, WA 98021
Food and Drug Administration, FDA,
Headquarters Office, 10903 New
Hampshire Avenue, Silver Spring, MD
20993
Indian Health Service (IHS)
Alaska Area Indian Health Service, 4141
Ambassador Drive, Anchorage, AK
99508–5928
Albuquerque Area Indian Health Service,
5300 Homestead Road NE., Albuquerque,
NM 87109–1311
VerDate Sep<11>2014
18:04 Nov 02, 2015
Jkt 238001
Bemidji Area Indian Health Service, 522
Minnesota Avenue NW., Room 119,
Bemidji, MN 56601
Billings Area Indian Health Service, 2900
4th Avenue North, Billings, MT 59101
California Area Indian Health Service, 650
Capitol Mall, Suite 7–100, Sacramento,
CA 95814
Great Plains Area IHS, Federal Building,
115 Fourth Avenue, Southeast,
Aberdeen, SD 57401
Nashville Area Indian Health Service, 711
Stewarts Ferry Pike, Nashville, TN
37214–2634
Navajo Area Indian Health Service, P.O.
Box 9020, Window Rock, AZ 86515–
9020
Oklahoma City Area Indian Health Service,
701 Market Dr., Oklahoma City, OK
73114
Phoenix Area Indian Health Service, Two
Renaissance Square, 40 North Central
Avenue, Phoenix, AZ 85004–4424
Portland Area Indian Health Service, 1414
NW Northrup Street, Suite 800, Portland,
OR 97209
Tucson Area Indian Health Service, 7900
S.J. Stock Road, Tucson, AZ 85746–7012
National Institutes of Health (NIH)
National Institutes of Health (NIH), Office
of the Director (OD), Office of
Management (OM), Office of Financial
Management (OFM), 2115 East Jefferson
Street, Rockville, MD 20892–8500
Program Support Center (PSC)
Program Support Center (PSC) Division of
Fiscal Operations, 5600 Fishers Lane,
Room 16–05, Rockville, MD 20857
PSC serves as the finance center for these
HHS components:
1. Office of the Secretary (OS)
2. Administration for Children and
Families (ACF)
3. Administration for Community Living
(ACL)
4. Agency for Healthcare Research and
Quality (AHRQ)
5. Health Resources and Services
Administration (HRSA)
6. Office of Inspector General (OIG)
7. Substance Abuse and Mental Health
Services Administration (SAMHSA)
[FR Doc. 2015–27980 Filed 11–2–15; 8:45 am]
BILLING CODE 4150–24–P
DEPARTMENT OF HEALTH AND
HUMAN SERVICES
National Institutes of Health
Center for Scientific Review; Notice of
Closed Meetings
Pursuant to section 10(d) of the
Federal Advisory Committee Act, as
amended (5 U.S.C. App.), notice is
hereby given of the following meetings.
The meetings will be closed to the
public in accordance with the
provisions set forth in sections
552b(c)(4) and 552b(c)(6), Title 5 U.S.C.,
as amended. The grant applications and
the discussions could disclose
PO 00000
Frm 00074
Fmt 4703
Sfmt 4703
67771
confidential trade secrets or commercial
property such as patentable material,
and personal information concerning
individuals associated with the grant
applications, the disclosure of which
would constitute a clearly unwarranted
invasion of personal privacy.
Name of Committee: Center for Scientific
Review Special Emphasis Panel PAR–13–
055: Dissemination and Implementation
Research in Health.
Date: November 20, 2015.
Time: 11:30 a.m. to 3:00 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health, 6701
Rockledge Drive, Bethesda, MD 20892
(Telephone Conference Call).
Contact Person: Mark P Rubert, Ph.D.,
Scientific Review Officer, Center for
Scientific Review, National Institutes of
Health, 6701 Rockledge Drive, Room 5218,
MSC 7852, Bethesda, MD 20892, 301–435–
1775, rubertm@csr.nih.gov.
Name of Committee: Center for Scientific
Review Special Emphasis Panel Program
Project: Cell Biology.
Date: November 23–24, 2015.
Time: 8:00 a.m. to 5:00 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health, 6701
Rockledge Drive, Bethesda, MD 20892
(Virtual Meeting).
Contact Person: David Balasundaram,
Ph.D., Scientific Review Officer, Center for
Scientific Review, National Institutes of
Health, 6701 Rockledge Drive, Room 5189,
MSC 7840, Bethesda, MD 20892, 301–435–
1022, balasundaramd@csr.nih.gov.
Name of Committee: Center for Scientific
Review Special Emphasis Panel Small
Business: HIV/AIDS Innovative Research
Applications.
Date: November 24, 2015.
Time: 11:30 a.m. to 2:30 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health, 6701
Rockledge Drive, Bethesda, MD 20892
(Virtual Meeting).
Contact Person: Mark P. Rubert, Ph.D.,
Scientific Review Officer, Center for
Scientific Review, National Institutes of
Health, 6701 Rockledge Drive, Room 5218,
MSC 7852, Bethesda, MD 20892, 301–435–
1775, rubertm@csr.nih.gov.
Name of Committee: Center for Scientific
Review Special Emphasis Panel PAR Panel:
HIV and Viral Hepatitis Co-Infection.
Date: December 1, 2015.
Time: 1:00 p.m. to 5:00 p.m.
Agenda: To review and evaluate grant
applications.
Place: National Institutes of Health, 6701
Rockledge Drive, Bethesda, MD 20892
(Telephone Conference Call).
Contact Person: Jingsheng Tuo, Ph.D.,
Scientific Review Officer, Center for
Scientific Review, National Institutes of
Health, 6701 Rockledge Drive, Room 5207,
Bethesda, MD 20892, 301–451–8754, tuoj@
nei.nih.gov.
Name of Committee: Center for Scientific
Review Special Emphasis Panel MH16–100:
E:\FR\FM\03NON1.SGM
03NON1
Agencies
[Federal Register Volume 80, Number 212 (Tuesday, November 3, 2015)]
[Notices]
[Pages 67767-67771]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-27980]
-----------------------------------------------------------------------
DEPARTMENT OF HEALTH AND HUMAN SERVICES
Office of the Secretary
Privacy Act of 1974; System of Records Notice
AGENCY: Office of the Secretary (OS), Department of Health and Human
Services (HHS).
ACTION: Notice to alter two Privacy Act systems of records.
-----------------------------------------------------------------------
SUMMARY: In accordance with the requirements of the Privacy Act of
1974, as amended (5 U.S.C. 552a), the Department of Health and Human
Services (HHS) is updating an existing, department-wide system of
records, System No. 09-90-0024, titled ``Unified Financial Management
System'' (UFMS), which covers accounts payable records and accounts
receivable records retrieved by personal identifier; and is
transferring one routine use (pertaining to administrative wage
garnishment) to a related system of records, System No. 09-40-0012,
titled ``Debt Management and Collection System.''
System No. 09-90-0024, ``Unified Financial Management System,'' was
established prior to 1979 (see 44 FR 58149). The System of Records
Notice (SORN) was last revised and republished in full in 2005 (see 70
FR 38145). This Notice proposes to change the name to ``HHS Financial
Management System Records;'' update records locations and System
Manager contact information; narrow the scope of the SORN by excluding
certain descriptions and routine uses pertaining to collection of
overdue and delinquent federal debts, which are currently covered in,
or are now proposed to be covered in, the SORN for System No. 09-40-
0012 ``Debt Management and Collection System;'' add several new routine
uses, combine and revise certain existing routine uses, and delete
unnecessary routine uses; and update the safeguards, record retention
procedures, and record source descriptions. The changes are more fully
explained in the Supplementary Information section of this Notice.
DATES: The altered system notice is effective immediately, with the
exception of the routine uses that are proposed to be added, revised,
or transferred. The new, revised, and transferred routine uses will be
effective 30 days after publication, unless HHS receives comments that
warrant a revision to this Notice.
ADDRESSES: Send public comments by mail to: Sara Hall, Chief
Information Security Officer, 200 Independence Ave. SW., Room #326E,
Washington, DC 20201, or by email to: sara.hall@hhs.gov. Comments will
be available for public inspection and copying at the above location.
FOR FURTHER INFORMATION CONTACT: Sara Hall, Chief Information Security
Officer, 200 Independence Ave. SW., Room #326E, Washington, DC 20201,
sara.hall@hhs.gov.
SUPPLEMENTARY INFORMATION:
I. Updates to System No. 09-90-0024
Since the last republication of the Unified Financial Management
System SORN in 2005, the System Manager contact information has
changed, and some of the records locations have changed. In reviewing
the SORN for other updates to make, HHS determined that the name and
scope should be changed to reflect that the system of records is not
limited to records associated with a particular information technology
(IT) system known as the Unified Financial Management System (UFMS),
because HHS uses multiple IT systems for financial management purposes,
the IT system names may change, and certain supporting records are not
maintained in the IT systems, but are maintained in hard copy only. The
system of records currently excludes salary and wage payment records
processed in a payroll system; HHS determined that certain descriptions
and routine uses pertaining to collection of overdue and delinquent
federal debts should also be excluded from this SORN, to avoid (to the
extent possible) duplicating System No. 09-40-0012 ``Debt Management
and Collection System.'' (System No. 09-40-0012 is a subset of this
system of records; it covers records pertaining to debt collection
functions, and also utilizes the central accounting system known as
UFMS.) The safeguards, record retention procedures, and record source
descriptions have also been updated.
The remaining changes affect the routine uses:
Routine uses 3 and 13 through 17 are being added; they
will authorize disclosures pertaining to law violations, private relief
legislation, audits, insurance and similar matters, cybersecurity
monitoring, and security breach response.
The following routine uses are being revised:
[cir] Routine use 1, authorizing disclosures to Treasury to effect
payments, has been revised to include ``verifying payment
eligibility,'' and to authorize disclosures under any future ``Do Not
Pay'' computer matching agreement entered into with Treasury that
requires data from this system of records.
[cir] The word ``written'' has been added to routine use 2
(pertaining to disclosures to Members of Congress).
[cir] Former routine uses 4 and 5 (pertaining to disclosures to
obtain information relevant to an HHS decision and to provide
information relevant to another agency's decision) are now combined at
number 5.
[cir] The litigation routine use (formerly 8, now 7) has been
reworded.
[cir] Former routine uses 16 and 17 (pertaining to disclosures to
contractors and other individuals not having the status of agency
employees) are now combined at number 12.
[[Page 67768]]
The following routine uses are being deleted:
[cir] The routine use formerly numbered as 3 (pertaining to
disclosures to the U.S. Department of Justice to obtain its advice
regarding information required to be provided under the Freedom of
Information Act) has been deleted as unnecessary, because HHS' Office
of General Counsel provides such advice with respect to specific
records, and because another routine use authorizes disclosures to DOJ
in the event of litigation.
[cir] The routine uses formerly numbered as 11, 12, and 13, the
last portion of the routine use formerly numbered as 14 (now 10), and
the routine uses formerly numbered as 19, 20, and 21 have been deleted
as duplicating another UFMS routine use, or as duplicating debt
collection-related routine uses previously published for System No. 09-
40-0012, ``Debt Management and Collection System'' (Debt).
Specifically:
[ssquf] UFMS routine use 11a. through c. duplicated Debt routine
use 11;
[ssquf] UFMS routine use 11d. duplicated Debt routine uses 5, 7,
and 10;
[ssquf] UFMS routine use 11e. duplicated Debt routine use 10;
[ssquf] UFMS routine use 11f. duplicated Debt routine use 3;
[ssquf] UFMS routine use 11g. duplicated Debt routine use 16;
[ssquf] UFMS routine use 12 duplicated Debt routine use 10;
[ssquf] UFMS routine use 13 duplicated Debt routine use ``Special
Disclosures to Consumer Reporting Agencies;''
[ssquf] the last portion of UFMS routine use 14 duplicated Debt
routine use 13;
[ssquf] UFMS routine use 19 duplicated the UFMS routine use
``Disclosure to Consumer Reporting Agencies'';
[ssquf] UFMS routine use 20 duplicated Debt routine use 14; and
[ssquf] UFMS routine use 21 duplicated Debt routine use 15.
[cir] The routine use formerly numbered as 18, pertaining to
computer matching of a list of debtors against a list of federal
employees, has been deleted because such matching programs are not
currently conducted or contemplated.
[cir] The routine use formerly numbered as 22, pertaining to
administrative wage garnishment, has been deleted because it is being
transferred to System No. 09-40-0012 as routine use 18.
II. Routine Use Revised and Transferred to System No. 09-40-0012
The routine use pertaining to administrative wage garnishment,
appearing in the current UFMS SORN as number 22, is being deleted from
the UFMS SORN and included in revised form as routine uses 18 in the
SORN previously published for System No. 09-40-0012, ``Debt Management
and Collection System.'' The revised wording will more accurately
describe the data elements disclosed to a debtor's employer for
administrative wage garnishment purposes.
III. The Privacy Act
The Privacy Act (5 U.S.C. 552a) governs the means by which the U.S.
Government collects, maintains, and uses information about individuals
in a system of records. A ``system of records'' is a group of any
records under the control of a federal agency from which information
about an individual is retrieved by the individual's name or other
personal identifier. The Privacy Act requires each agency to publish in
the Federal Register a system of records notice (SORN) identifying and
describing each system of records the agency maintains, including the
purposes for which the agency uses information about individuals in the
system, the routine uses for which the agency discloses such
information outside the agency, and how individual record subjects can
exercise their rights under the Privacy Act (e.g., to seek access to
their records in the system).
Dated: October 14, 2015.
Deepak Bhargava,
Director, Office of Program Management and Systems Policy, Assistant
Secretary for Financial Resources, Department of Health and Human
Services.
Routine Use Added to System No. 09-40-0012
The following routine use 18 is added to the System of Records
Notice (SORN) for System No. 09-40-0012, titled ``Debt Management and
Collection System,'' which was last published December 11, 1998 at 63
FR 68596:
18. If HHS decides to administratively garnish wages of a
delinquent debtor under the wage garnishment provision in 31 U.S.C.
3720D, a record from the system may be disclosed to the debtor's
employer. This disclosure will take the form of a wage garnishment
order directing that the employer pay a portion of the employee/
debtor's wages to the federal government. Disclosure of records is
limited to the debtor's name, alias name, and Social Security Number,
creditor agency name and contact information, and debt amount due as of
a certain date.
SYSTEM NUMBER:
09-90-0024.
SYSTEM NAME:
HHS Financial Management System Records.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
Servers for the electronic systems are located in Bethesda,
Maryland (primary facility) and Sterling, Virginia (backup facility).
Beginning approximately December 2015, the primary hosting locations
will be Austin, Texas, and Bethesda, Maryland, and the backup locations
will be Colorado Springs, Colorado and Sterling, Virginia.
Source documents used to enter data into the electronic systems,
and supporting records providing additional background information, are
maintained in finance offices and/or in the relevant administrative
and/or program office(s), or by a designated claims officer apart from
the finance office. See Appendix 1 for finance office locations.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Records pertain to individuals who receive or are entitled to a
payment from HHS, and individuals who pay or owe money to HHS.
Individuals receiving payments include, but are not limited to, members
of the public who have established a claim against HHS, such as under
the Federal Tort Claims Act; HHS employees who receive award payments,
reimbursements for official travel and training expenses, subsidies for
mass transit expenses, and similar payments; HHS grantees, contractors
and consultants; Fellows; and recipients of HHS loans and scholarships.
Individuals owing monies include, but are not limited to, individuals
who have been overpaid and who owe HHS a refund, and individuals who
have received goods or services from HHS for which there is a charge or
fee (e.g., Freedom of Information Act requesters).
CATEGORIES OF RECORDS IN THE SYSTEM:
The records consist of accounts payable records and accounts
receivable records pertaining to individual payees/obligees and
individual payors/obligors, excluding payroll records and records used
to collect and manage delinquent federal debts, which are covered in
separate systems of records. The records contain the individual's name,
identification number/Social Security Number (SSN) or EIN/TIN, mailing
address, email address, phone number, purpose of payment or request for
payment, bank account and routing numbers, accounting classification,
and the amount paid. Accounts receivable
[[Page 67769]]
records pertaining to an overpayment or outstanding charge, fee, loan,
grant, or scholarship will also include the amount of the indebtedness,
the repayment status, and the amount to be collected.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 3512, 3711, 3716, 3721, 1321 note; E.O. 13520.
PURPOSE(S):
Relevant HHS personnel use the records on a need-to-know basis to
process and track payments made and monies owed to or by individuals
and HHS, and to ensure that payments by HHS are based on an official
commitment and obligation of government funds. When an individual is
required to repay funds that have been advanced to him (e.g., as a loan
or scholarship), records are used to establish a receivable record and
to track repayment status. In the event of an overpayment to an
individual, records are used to establish a receivable record for
recovery of the amount claimed. Records of payments and uncollectible
debts are also used to develop reports of taxable income to the
Internal Revenue Service (IRS) and applicable state and local taxing
officials.
Records in this system of records that pertain to overdue and
delinquent federal debts are also used for debt collection purposes, as
described in the SORN published for System of Records No. 09-40-0012
``Debt Management and Collection System.''
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND PURPOSES OF SUCH USES:
Records from this system of records may be disclosed to the
following parties outside HHS, without the individual's consent, for
these purposes:
1. Records will be routinely disclosed to the Treasury Department
for purposes of verifying payment eligibility using Treasury's ``Do Not
Pay'' (DNP) system and effecting payments. Records may also be
disclosed to Treasury pursuant to a DNP computer matching agreement
between HHS and Treasury for purposes authorized by 31 U.S.C. 3321 note
and E.O. 13520, if the matching program requires data from this system
of records.
2. Records may be disclosed to Members of Congress concerning a
federal financial assistance program in order for Members to make
informed opinions on programs and/or activities impacting legislative
decisions. Also, disclosure may be made to a Congressional office from
an individual's record in response to a written inquiry from the
congressional office made at the written request of the individual in
order to be responsive to the constituency.
3. When a record on its face, or in conjunction with other records,
indicates a violation or potential violation of law, whether civil,
criminal, or regulatory in nature, and whether arising by general
statute or particular program statute, or by regulation, rule, or order
issued pursuant thereto, disclosure may be made to the appropriate
public authority, whether federal, foreign, state, local, tribal, or
otherwise, responsible for enforcing, investigating, or prosecuting the
violation or charged with enforcing or implementing the statute, rule,
regulation, or order issued pursuant thereto, if the information
disclosed is relevant to the enforcement, regulatory, investigative, or
prosecutorial responsibility of the receiving entity.
4. A record from this system may be disclosed to a federal,
foreign, state, local, tribal or other public authority of the fact
that this system of records contains information relevant to the hiring
or retention of an employee, the issuance or retention of a security
clearance, the letting of a contract, or the issuance or retention of a
license, grant or other benefit. The other agency or licensing
organization may then make a request supported by the written consent
of the individual for further information if it so chooses. HHS will
not make an initial disclosure unless the information has been
determined to be sufficiently reliable to support a referral to another
office within the agency or to another federal agency for criminal,
civil, administrative, personnel, or regulatory action.
5. Where federal agencies having the power to subpoena other
federal agencies' records, such as the Internal Revenue Service (IRS)
or the U.S. Commission on Civil Rights, issue a subpoena to HHS for
records in this system of records, HHS will make such records
available; provided, however, that in each case, HHS determines that
the disclosure is compatible with the purpose for which the records
were collected.
6. Information may be disclosed to a labor organization recognized
under E.O. 11491 or 5 U.S.C. Chapter 71, when a contract between a
component of the Department and the labor organization provides that
the agency will disclose personal records when relevant and necessary
to the organization's duties of exclusive representation concerning
civilian personnel policies, practices, and matters affecting working
conditions.
7. A record may be disclosed to the Department of Justice (DOJ) or
to a court or other tribunal when:
a. HHS, or any component thereof;
b. any HHS employee in his/her official capacity;
c. any HHS employee in his/her individual capacity where DOJ (or
HHS, where it is authorized to do so) has agreed to represent the
employee; or
d. the United States Government,
is a party to litigation or has an interest in such litigation
and, by careful review, HHS determines that the records are both
relevant and necessary to the litigation and that, therefore, the use
of such records by the DOJ, court, or other tribunal is deemed by HHS
to be compatible with the purpose for which HHS collected the records.
8. A record about a loan applicant or potential contractor or grantee
may be disclosed from the system of records to credit reporting
agencies to obtain a credit report in order to determine the
individual's creditworthiness and ability to repay debts to the federal
government.
9. When an individual applies for a loan under a loan program as to
which the Office of Management and Budget (OMB) has made a
determination under I.R.C. 6103(a)(3), a record about his/her
application may be disclosed to the Treasury Department to find out
whether he/she has a delinquent tax account, for the sole purpose of
determining the individual's creditworthiness.
10. Information from this system of records is used to report, to
the Internal Revenue Service and applicable state and local
governments, items considered to be income to an individual; for
example, certain travel-related payments to employees, and all payments
made to individuals not treated as employees (e.g., fees to consultants
and experts).
11. A record may be disclosed to banks enrolled in the Treasury
Credit Card Network to collect a payment or debt by credit card when
the individual has given his/her credit card number for this purpose.
12. Information may be disclosed to federal agencies and Department
contractors, grantees, consultants, or volunteers who have been engaged
by HHS to assist in accomplishment of an HHS function relating to the
purposes of the system of records and that need to have access to the
records in order to assist HHS in performing the activity. Any
contractor will be required to comply with the requirements of the
Privacy Act of 1974.
[[Page 67770]]
13. Information may be disclosed to the Office of Management and
Budget (OMB) at any stage in the legislative coordination and clearance
process in connection with private relief legislation as set forth in
OMB Circular A-19.
14. Information may be disclosed to a public or professional
auditing organization for the purpose of conducting financial or
compliance audits.
15. Information may be disclosed to insurance companies and parties
such as common carriers and warehousemen in the course of settling an
employee's claim against the Department for lost or damaged property.
16. Information from this system may become available to the U.S.
Department of Homeland Security (DHS) if captured in an intrusion
detection system used by HHS and DHS pursuant to a DHS cybersecurity
program that monitors Internet traffic to and from federal government
computer networks to prevent a variety of types of cybersecurity
incidents.
17. Information may be disclosed to appropriate federal agencies
and Department contractors that have a need to know the information for
the purpose of assisting the Department's efforts to respond to a
suspected or confirmed breach of the security or confidentiality of
information maintained in this system of records, when the information
disclosed is relevant and necessary for that assistance.
Records may also be disclosed to parties outside HHS, without the
individual's consent, for any of the purposes authorized directly in
the Privacy Act at 5 U.S.C. 552a(b)(2) and (b)(4)-(b)(12). See System
of Records No. 09-40-0012 ``Debt Management and Collection System'' for
additional routine use disclosures that may be made from that system,
with respect to records of federal debts from this system that are used
for debt management and collection purposes.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosure may be made
from this system to ``consumer reporting agencies'' as defined in 31
U.S.C. 3701(a)(3), reflecting that an individual is responsible for a
claim (whether current or overdue), in order to aid in the collection
of the claim, typically by providing an incentive to the individual to
repay the claim or debt timely, by making it part of the individual's
credit record. Disclosure of records is limited to the individual's
name, address, Social Security Number, and other information necessary
to establish the individual's identity; the amount, status and history
of the claim; and the agency or program under which the claim arose.
The disclosure will be made only after the procedural requirements of
31 U.S.C. 3711(e) have been followed.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, AND DISPOSING OF
RECORDS IN THE SYSTEM--
STORAGE:
Electronic records are stored on computer disc pack and magnetic
tape at central computer sites. Hard copy documents are stored in paper
file folders.
RETRIEVABILITY:
Records are retrieved by an individual's name, Social Security
Number (SSN) or Taxpayer Identification Number (TIN); and/or by
document or batch identifier.
SAFEGUARDS:
Physical Safeguards: Hard-copy records and electronic
storage media are secured during nonbusiness hours in locked file
cabinets or locked storage areas, in buildings protected by cameras and
security guards.
Procedural Safeguards: Authorized users are limited to
employees and officials who are directly responsible for programmatic
or fiscal activity, including administrative personnel, financial
management personnel, computer personnel, and managers who have
responsibilities for implementing HHS-funded programs. User access is
restricted based on role and is controlled by unique user name and
password. Passwords are required to be complex and to be changed at
least every 60 days. Users protect information from the view of
unauthorized persons entering the workspace while the records are in
use.
Technical Safeguards: Electronic records are secured with
password protection and encryption. The electronic system is secured
with firewalls and intrusion detection systems.
RETENTION AND DISPOSAL:
Records are retained and disposed of in accordance with General
Records Schedule (GRS) 1.1, Financial Management and Reporting Records,
which provides for records to be retained for six years after final
payment or cancellation, or longer if required for business use.
SYSTEM MANAGER(S) AND ADDRESS(ES):
The System Manager for the overall system of records is the HHS
Assistant Secretary for Financial Resources, 200 Independence Avenue
SW.--Room 514G, Washington, DC 20201.
The System Manager for records pertaining to a particular component
of HHS is the Finance Officer in the relevant finance office listed in
Appendix 1.
NOTIFICATION PROCEDURE:
An individual who wishes to know if this system contains records
about him or her may make a notification request. The request must be
made in writing or in person and must be addressed to the relevant
System Manager. The individual must show proof of identity and must
provide his or her name and Social Security Number, purpose of payment
or collection (travel, grant, etc.), and, if possible, the agency
accounting classification.
RECORD ACCESS PROCEDURE:
Same as notification procedure. To request access to his or her
record, the individual must clearly specify the record contents being
sought. The individual may also request an accounting of disclosures
that have been made of his or her records, if any.
CONTESTING RECORD PROCEDURE:
Same as notification procedure. To contest information about him or
her, the individual must reasonably identify the record; specify the
information being contested, the corrective action sought, and the
reasons for requesting the correction; and provide supporting
justification showing how the record is inaccurate, incomplete,
untimely, or irrelevant.
RECORD SOURCE CATEGORIES:
Information is obtained directly from individual record subjects;
from contractors, private companies, or other government agencies; and
from documents submitted to or received from a budget, accounting,
travel, training, or other program office.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE ACT:
None.
Appendix 1--HHS Finance Office Locations
Centers for Disease Control and Prevention (CDC), and Agency for
Toxic Substances and Disease Registry (ATSDR)
University Park, Columbia Building, 2900 Woodcock Boulevard,
Atlanta, GA 30341
Centers for Medicare & Medicaid Services (CMS)
Centers for Medicare & Medicaid Services, 7500 Security
Boulevard, Baltimore, MD 21244
Food and Drug Administration District Offices (FDA)
[[Page 67771]]
Food and Drug Administration, FDA, Atlanta District Office, 60
Eighth Street NE., Atlanta, GA 30309
Food and Drug Administration, FDA, New England District Office,
One Montvale Avenue, Stoneham, MA 02180
Food and Drug Administration, FDA, New Jersey District Office,
10 Waterview Boulevard, 3rd Floor, Parsippany, NJ 07054
Food and Drug Administration, FDA, Philadelphia District Office,
Room 900, U.S. Customhouse, 2nd and Chestnut Streets, Philadelphia,
PA 19106
Food and Drug Administration, FDA, Baltimore District Office,
6000 Metro Drive, Suite 101, Baltimore, MD 21215
Food and Drug Administration, FDA, San Juan District Office, 466
Fernandez Juncos Avenue, San Juan, PR 00901-3223
Food and Drug Administration, FDA, Chicago District Office, 550
W. Jackson Boulevard, Suite 1500 South, Chicago, IL 606601
Food and Drug Administration, FDA, Cincinnati District Office,
6751 Steger Drive, Cincinnati, OH 45237-3097
Food and Drug Administration, FDA, Minneapolis District Office,
250 Marquette Avenue, Suite 600, Minneapolis, MN 55401
Food and Drug Administration, FDA, Dallas District Office, 4040
N. Central Expressway, Suite 300, Dallas, TX 75204
Food and Drug Administration, FDA, Southwest Import District,
4040 N. Central Expressway, Suite 300, Dallas, TX 75204
Food and Drug Administration, FDA, New Orleans District Office,
6600 Plaza Drive, Suite 400, New Orleans, LA 70127
Food and Drug Administration, FDA, Kansas City District Office,
8050 Marshall Drive, Suite 205, Lenexa, KS 66214
Food and Drug Administration, FDA, Denver District Office, 6th
Avenue & Kipling St., Building 20, Denver Federal Center, Denver, CO
80225-0087
Food and Drug Administration, FDA, Florida District Office, 555
Winderly Place, Suite 200, Maitland, FL 32751
Food and Drug Administration, FDA, San Francisco District
Office, 1431 Harbor Bay Parkway, Alameda, CA 94502-7096
Food and Drug Administration, FDA, Los Angeles District Office,
19701 Fairchild, Irvine, CA 92612-2506
Food and Drug Administration, FDA, New York District Office,
158-15 Liberty Avenue, Jamaica, NY 11433-1034
Food and Drug Administration, FDA, Seattle District Office,
22215 26th Ave SE., Suite 210, Bothell, WA 98021
Food and Drug Administration, FDA, Headquarters Office, 10903
New Hampshire Avenue, Silver Spring, MD 20993
Indian Health Service (IHS)
Alaska Area Indian Health Service, 4141 Ambassador Drive,
Anchorage, AK 99508-5928
Albuquerque Area Indian Health Service, 5300 Homestead Road NE.,
Albuquerque, NM 87109-1311
Bemidji Area Indian Health Service, 522 Minnesota Avenue NW.,
Room 119, Bemidji, MN 56601
Billings Area Indian Health Service, 2900 4th Avenue North,
Billings, MT 59101
California Area Indian Health Service, 650 Capitol Mall, Suite
7-100, Sacramento, CA 95814
Great Plains Area IHS, Federal Building, 115 Fourth Avenue,
Southeast, Aberdeen, SD 57401
Nashville Area Indian Health Service, 711 Stewarts Ferry Pike,
Nashville, TN 37214-2634
Navajo Area Indian Health Service, P.O. Box 9020, Window Rock,
AZ 86515-9020
Oklahoma City Area Indian Health Service, 701 Market Dr.,
Oklahoma City, OK 73114
Phoenix Area Indian Health Service, Two Renaissance Square, 40
North Central Avenue, Phoenix, AZ 85004-4424
Portland Area Indian Health Service, 1414 NW Northrup Street,
Suite 800, Portland, OR 97209
Tucson Area Indian Health Service, 7900 S.J. Stock Road, Tucson,
AZ 85746-7012
National Institutes of Health (NIH)
National Institutes of Health (NIH), Office of the Director
(OD), Office of Management (OM), Office of Financial Management
(OFM), 2115 East Jefferson Street, Rockville, MD 20892-8500
Program Support Center (PSC)
Program Support Center (PSC) Division of Fiscal Operations, 5600
Fishers Lane, Room 16-05, Rockville, MD 20857
PSC serves as the finance center for these HHS components:
1. Office of the Secretary (OS)
2. Administration for Children and Families (ACF)
3. Administration for Community Living (ACL)
4. Agency for Healthcare Research and Quality (AHRQ)
5. Health Resources and Services Administration (HRSA)
6. Office of Inspector General (OIG)
7. Substance Abuse and Mental Health Services Administration
(SAMHSA)
[FR Doc. 2015-27980 Filed 11-2-15; 8:45 am]
BILLING CODE 4150-24-P