Privacy Act of 1974: New System of Records, 65843-65844 [2015-27257]
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Federal Register / Vol. 80, No. 207 / Tuesday, October 27, 2015 / Notices
SMALL BUSINESS ADMINISTRATION
Privacy Act of 1974: New System of
Records
U.S. Small Business
Administration.
ACTION: Notice of new Privacy Act
system of records.
AGENCY:
The Small Business
Administration (SBA) proposes to add a
new system of records titled, Veteran
Programs Training and Counseling
Records, to its inventory of records
systems subject to the Privacy Act of
1974 (5 U.S.C. 552a), as amended.
Publication of this notice complies with
the Privacy Act and the Office of
Management and Budget (OMB)
Circular A–130 requirement for agencies
to publish a notice in the Federal
Register whenever the agency
establishes a new system of records.
DATES: This action will be effective
without further notice on December 11,
2015 unless comments are received that
would result in a contrary
determination.
SUMMARY:
Submit written comments
to Linda Di Giandomenico, Acting
Chief, Freedom of Information/Privacy
Acts Office, U.S. Small Business
Administration, 409 3rd Street SW., 8th
Floor, Washington, DC 20416.
FOR FURTHER INFORMATION CONTACT:
Linda Di Giandomenico, Acting Chief,
Freedom of Information/Privacy Acts
Office, (202) 401–8203.
SUPPLEMENTARY INFORMATION: A system
of records is a group of any records
under the control of a Federal agency
from which information is retrieved by
the name of an individual or by a
number, symbol or other identifier
assigned to the individual. The Privacy
Act, 5 U.S.C. 552a, requires each
Federal agency to publish in the Federal
Register a system of records notice
(SORN) identifying and describing each
system of records the agency maintains,
the purposes for which the agency uses
the personally identifiable information
(PII) in the system, the routine uses for
which the agency discloses such
information outside the agency, and
how individuals can exercise their
rights related to their PII information.
The SBA’s Office of Veterans Business
Development (OVBD) provides
counseling and training services to
veterans, transitioning service members
and their dependents. These services
include the Boots to Business program,
an entrepreneurial education initiative
offered as a two part program and the
Veterans Business Outreach Center
program designed to provide
tkelley on DSK3SPTVN1PROD with NOTICES
ADDRESSES:
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18:24 Oct 26, 2015
Jkt 238001
entrepreneurial development services
nationwide. VBOCs and other resource
partners, established through
cooperative agreements, implement
SBA’s veterans programs and initiatives
as authorized by section 32 of the Small
Business Act (15 U.S.C. 657b). In order
to measure program performance,
implement standardized outreach efforts
and register participants for training/
counseling, information is collected
through various methods. These
methods include registration forms,
participant/client surveys, interviews,
resource partner surveys, and data
obtained through data sharing
agreements with other Federal agencies.
Collected information is used to analyze
the population of veterans who are
seeking entrepreneurial training,
identify trends among participants,
facilitate communication between the
Office of Veterans Business
Development and training/counseling
participants and to evaluate the
performance of the OVBD programs.
SYSTEM NAME:
Veteran Programs Training and
Counseling Records
SYSTEM LOCATION:
SBA headquarters (HQ) and all SBA
field offices
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM INCLUDE:
Eligible service members, veterans
and dependents who participate in the
veteran training and counseling services
provided by the Small Business
Administration including services
provided in conjunction with other
agencies such as the Department of
Defense.
CATEGORIES OF RECORDS IN THE SYSTEM:
There records in this system include:
1. Course data
2. Personal Data (i.e. Name, email
address, phone number)
3. Military service data
4. Demographics
5. Previous business ownership
experience data
6. Transition Assistance Program data
7. Course/counseling/training survey
data
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
1. 15 U.S.C. 657b
2. 44 U.S.C. 3101
3. E.O. 9397
PURPOSE(S):
These records are used by program
personnel for the following reasons:
a. To determine basic program
eligibility and to register individuals for
veteran counseling and training
programs.
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Fmt 4703
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65843
b. For program evaluation functions to
determine the effectiveness of the
program and to improve program
operations.
c. To facilitate interaction and
communication regarding the
effectiveness of the SBA veteran and
training programs between the Office of
Veterans Business Development and
veteran training and counseling
participants.
d. To schedule and track participation
in veteran counseling and training
programs.
e. To maintain contact information of
individuals who complete veteran
training and counseling programs for
continued follow-up services.
f. To disseminate program
information to resource partner
instructors.
g. To reduce duplication of
collections of information through
approved data sharing agreements with
other agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a
portion of the records or information
contained in this system may be
disclosed to authorized entities, as is
determined to be relevant and
necessary, outside SBA as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
1. For Congressional Inquiry—To
provide information to a Congressional
office from the record of an individual
in response to an inquiry from that
Congressional office made at the request
of that individual.
2. For National Archives and Records
Administration—To provide
information to the National Archives
and Records Administration for use in
records management inspections.
3. For Non-Federal Personnel—To
provide information to SBA volunteers,
contractors, interns, grantees, experts
and others who have been engaged by
SBA to perform or assist in the
performance of a service related to this
system of records and who need access
to the records in order to perform such
service. Recipients of these records shall
be required to comply with the
requirements of the Privacy Act of 1974,
as amended, 5 U.S.C. 552a.
4. To the Department of Justice (DOJ)
when any of the following is a party to
litigation or has an interest in such
litigation, and the use of such records by
DOJ is deemed by SBA to be relevant
and necessary to the litigation,
provided, however, that in each case,
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65844
Federal Register / Vol. 80, No. 207 / Tuesday, October 27, 2015 / Notices
SBA determines the disclosure of the
records to DOJ is a use of the
information contained in the records
that is compatible with the purpose for
which the records were collected: SBA,
or any component thereof; any SBA
employee in their official capacity; any
SBA employee in their individual
capacity where DOJ has agreed to
represent the employee; or the United
States Government, where SBA
determines that litigation is likely to
affect SBA or any of its components.
5. In a proceeding before a court, or
adjudicative body, or a dispute
resolution body before which SBA is
authorized to appear or before which
any of the following is a party to
litigation or has an interest in litigation,
provided, however, that SBA
determines that the use of such records
is relevant and necessary to the
litigation, and that, in each case, SBA
determines that disclosure of the
records to a court or other adjudicative
body is a use of the information
contained in the records that is a
compatible purpose for which the
records were collected: SBA, or any
SBA component; any SBA employee in
their official capacity; any SBA
employee in their individual capacity
where DOJ has agreed to represent the
employee; or the United States
Government, where SBA determines
that litigation is likely to affect SBA or
any of its components.
6. To appropriate agencies, entities,
and persons when: SBA suspects or has
confirmed that the security or
confidentiality of information in the
system of records has been
compromised; SBA has determined that
as a result of the suspected or confirmed
compromise there is a risk of harm to
economic or property interests, identify
theft or fraud, or harm to the security or
integrity of this system or other systems
or programs (whether maintained by the
Agency or entity) that rely upon the
compromised information; and the
disclosure made to such agencies,
entities and persons as reasonably
necessary to assist in connection with
SBA’s efforts to respond to the
suspected or confirmed compromise
and prevent, minimize, or remedy such
harm.
tkelley on DSK3SPTVN1PROD with NOTICES
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and electronic files.
Data initially stored outside the SBA
network due to contract requirements
will be stored on secure servers and
transferred to SBA upon completion of
the contract. Transfers will be
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18:24 Oct 26, 2015
Jkt 238001
conducted in accordance with
established security agreements.
DEPARTMENT OF STATE
RETRIEVABILITY:
[Public Notice: 9329]
Data sharing files are retrieved by:
1. Service, race, level of education,
gender; or
2. Pay grade, civilian address city,
civilian address state code, civilian
address zip code, Guard/Reserve status.
SBA files are retrieved by:
1. Name
2. Gender
3. Race
4. Ethnicity
5. Service
6. Pay grade
SAFEGUARDS:
Access and use is limited to persons
with official need to know; computers
are protected by password and user
identification codes. Users are evaluated
on a recurring basis to ensure need-toknow still exists.
RETENTION AND DISPOSAL:
Records are maintained in accordance
with SBA SOP 00 41 2, schedules 65:02
through 65:06. Records maintained as
part of the General Records Schedules
(GRS) are disposed of accordingly.
Imposition of Nonproliferation
Measures Against Foreign Persons,
Including a Ban on U.S. Government
Procurement; Correction
Bureau of International
Security and Nonproliferation,
Department of State.
AGENCY:
ACTION:
Notice; correction.
The Department of State
published a Federal Register notice on
September 2, 2015, providing notice of
a determination that a number of foreign
persons had engaged in activities that
warrant the imposition of measures
pursuant to Section 3 of the Iran, North
Korea, and Syria Nonproliferation Act.
The document contains an incorrect
effective date. This document corrects
the notice by changing the effective date
to August 28, 2015.
SUMMARY:
Associate Administrators for SBA
program offices carrying out Veteran
Programs Training and Counseling, and
Privacy Act Officer, 409 Third Street
SW., Washington, DC 20416.
On
general issues: Pam Durham, Office of
Missile, Biological, and Chemical
Nonproliferation, Bureau of
International Security and
Nonproliferation, Department of State,
Telephone (202) 647–4930. For U.S.
Government procurement ban issues:
Eric Moore, Office of the Procurement
Executive, Department of State,
Telephone: (703) 875–4079.
NOTIFICATION PROCEDURE:
SUPPLEMENTARY INFORMATION:
SYSTEM MANAGER(S) AND ADDRESS:
Individuals may make record
inquiries in person or in writing to the
Systems Manager or SBA Privacy Act
Officer.
ACCESS PROCEDURES:
Systems Manager or Privacy Act
Officer will determine procedures.
CONTESTING PROCEDURES:
Notify officials listed above and state
reason(s) for contesting any information
and provide proposed amendment(s)
sought.
RECORD SOURCE CATEGORIES:
Information contained within this
system is obtained from:
1. Individuals covered by this system
of records (e.g., transitioning service
member, veterans, dependents)
2. SBA Resource Partners
3. DOD/DMDC
Linda Di Giandomenico
Acting Chief, Freedom of Information/Privacy
Acts Office.
[FR Doc. 2015–27257 Filed 10–26–15; 8:45 am]
BILLING CODE 8025–01–P
PO 00000
Frm 00158
Fmt 4703
Sfmt 4703
FOR FURTHER INFORMATION CONTACT:
Section 3
of the Iran, North Korea, and Syria
Nonproliferation Act (Public Law 106–
178, as amended by Public Laws 109–
112 and 109–353) (the Act), provides
that the application of measures to a
foreign person pursuant to subsection
3(a) of the Act shall be announced by
notice published in the Federal
Register. Subsection 3(c)(3) further
provides that, under certain
circumstances, such measures are
effective on the date the report
identifying the foreign person or
persons is submitted to Congress (which
occurred on August 28, 2015). The
relevant circumstances are present with
respect to these measures. Therefore, the
effective date reflected in the Notice
should have been August 28, 2015, not
the date of publication.
Correction
In the Federal Register of September
2, 2015, in FR Doc 2015–21778,
appearing on page 53222 of Volume 80,
in the first column, the DATES section is
corrected to read: ‘‘Effective Date:
August 28, 2015.’’
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Agencies
[Federal Register Volume 80, Number 207 (Tuesday, October 27, 2015)]
[Notices]
[Pages 65843-65844]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-27257]
[[Page 65843]]
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SMALL BUSINESS ADMINISTRATION
Privacy Act of 1974: New System of Records
AGENCY: U.S. Small Business Administration.
ACTION: Notice of new Privacy Act system of records.
-----------------------------------------------------------------------
SUMMARY: The Small Business Administration (SBA) proposes to add a new
system of records titled, Veteran Programs Training and Counseling
Records, to its inventory of records systems subject to the Privacy Act
of 1974 (5 U.S.C. 552a), as amended. Publication of this notice
complies with the Privacy Act and the Office of Management and Budget
(OMB) Circular A-130 requirement for agencies to publish a notice in
the Federal Register whenever the agency establishes a new system of
records.
DATES: This action will be effective without further notice on December
11, 2015 unless comments are received that would result in a contrary
determination.
ADDRESSES: Submit written comments to Linda Di Giandomenico, Acting
Chief, Freedom of Information/Privacy Acts Office, U.S. Small Business
Administration, 409 3rd Street SW., 8th Floor, Washington, DC 20416.
FOR FURTHER INFORMATION CONTACT: Linda Di Giandomenico, Acting Chief,
Freedom of Information/Privacy Acts Office, (202) 401-8203.
SUPPLEMENTARY INFORMATION: A system of records is a group of any
records under the control of a Federal agency from which information is
retrieved by the name of an individual or by a number, symbol or other
identifier assigned to the individual. The Privacy Act, 5 U.S.C. 552a,
requires each Federal agency to publish in the Federal Register a
system of records notice (SORN) identifying and describing each system
of records the agency maintains, the purposes for which the agency uses
the personally identifiable information (PII) in the system, the
routine uses for which the agency discloses such information outside
the agency, and how individuals can exercise their rights related to
their PII information.
The SBA's Office of Veterans Business Development (OVBD) provides
counseling and training services to veterans, transitioning service
members and their dependents. These services include the Boots to
Business program, an entrepreneurial education initiative offered as a
two part program and the Veterans Business Outreach Center program
designed to provide entrepreneurial development services nationwide.
VBOCs and other resource partners, established through cooperative
agreements, implement SBA's veterans programs and initiatives as
authorized by section 32 of the Small Business Act (15 U.S.C. 657b). In
order to measure program performance, implement standardized outreach
efforts and register participants for training/counseling, information
is collected through various methods. These methods include
registration forms, participant/client surveys, interviews, resource
partner surveys, and data obtained through data sharing agreements with
other Federal agencies. Collected information is used to analyze the
population of veterans who are seeking entrepreneurial training,
identify trends among participants, facilitate communication between
the Office of Veterans Business Development and training/counseling
participants and to evaluate the performance of the OVBD programs.
SYSTEM NAME:
Veteran Programs Training and Counseling Records
SYSTEM LOCATION:
SBA headquarters (HQ) and all SBA field offices
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM INCLUDE:
Eligible service members, veterans and dependents who participate
in the veteran training and counseling services provided by the Small
Business Administration including services provided in conjunction with
other agencies such as the Department of Defense.
CATEGORIES OF RECORDS IN THE SYSTEM:
There records in this system include:
1. Course data
2. Personal Data (i.e. Name, email address, phone number)
3. Military service data
4. Demographics
5. Previous business ownership experience data
6. Transition Assistance Program data
7. Course/counseling/training survey data
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
1. 15 U.S.C. 657b
2. 44 U.S.C. 3101
3. E.O. 9397
PURPOSE(S):
These records are used by program personnel for the following
reasons:
a. To determine basic program eligibility and to register
individuals for veteran counseling and training programs.
b. For program evaluation functions to determine the effectiveness
of the program and to improve program operations.
c. To facilitate interaction and communication regarding the
effectiveness of the SBA veteran and training programs between the
Office of Veterans Business Development and veteran training and
counseling participants.
d. To schedule and track participation in veteran counseling and
training programs.
e. To maintain contact information of individuals who complete
veteran training and counseling programs for continued follow-up
services.
f. To disseminate program information to resource partner
instructors.
g. To reduce duplication of collections of information through
approved data sharing agreements with other agencies.
ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, all or a portion of the records or
information contained in this system may be disclosed to authorized
entities, as is determined to be relevant and necessary, outside SBA as
a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
1. For Congressional Inquiry--To provide information to a
Congressional office from the record of an individual in response to an
inquiry from that Congressional office made at the request of that
individual.
2. For National Archives and Records Administration--To provide
information to the National Archives and Records Administration for use
in records management inspections.
3. For Non-Federal Personnel--To provide information to SBA
volunteers, contractors, interns, grantees, experts and others who have
been engaged by SBA to perform or assist in the performance of a
service related to this system of records and who need access to the
records in order to perform such service. Recipients of these records
shall be required to comply with the requirements of the Privacy Act of
1974, as amended, 5 U.S.C. 552a.
4. To the Department of Justice (DOJ) when any of the following is
a party to litigation or has an interest in such litigation, and the
use of such records by DOJ is deemed by SBA to be relevant and
necessary to the litigation, provided, however, that in each case,
[[Page 65844]]
SBA determines the disclosure of the records to DOJ is a use of the
information contained in the records that is compatible with the
purpose for which the records were collected: SBA, or any component
thereof; any SBA employee in their official capacity; any SBA employee
in their individual capacity where DOJ has agreed to represent the
employee; or the United States Government, where SBA determines that
litigation is likely to affect SBA or any of its components.
5. In a proceeding before a court, or adjudicative body, or a
dispute resolution body before which SBA is authorized to appear or
before which any of the following is a party to litigation or has an
interest in litigation, provided, however, that SBA determines that the
use of such records is relevant and necessary to the litigation, and
that, in each case, SBA determines that disclosure of the records to a
court or other adjudicative body is a use of the information contained
in the records that is a compatible purpose for which the records were
collected: SBA, or any SBA component; any SBA employee in their
official capacity; any SBA employee in their individual capacity where
DOJ has agreed to represent the employee; or the United States
Government, where SBA determines that litigation is likely to affect
SBA or any of its components.
6. To appropriate agencies, entities, and persons when: SBA
suspects or has confirmed that the security or confidentiality of
information in the system of records has been compromised; SBA has
determined that as a result of the suspected or confirmed compromise
there is a risk of harm to economic or property interests, identify
theft or fraud, or harm to the security or integrity of this system or
other systems or programs (whether maintained by the Agency or entity)
that rely upon the compromised information; and the disclosure made to
such agencies, entities and persons as reasonably necessary to assist
in connection with SBA's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper and electronic files.
Data initially stored outside the SBA network due to contract
requirements will be stored on secure servers and transferred to SBA
upon completion of the contract. Transfers will be conducted in
accordance with established security agreements.
RETRIEVABILITY:
Data sharing files are retrieved by:
1. Service, race, level of education, gender; or
2. Pay grade, civilian address city, civilian address state code,
civilian address zip code, Guard/Reserve status.
SBA files are retrieved by:
1. Name
2. Gender
3. Race
4. Ethnicity
5. Service
6. Pay grade
SAFEGUARDS:
Access and use is limited to persons with official need to know;
computers are protected by password and user identification codes.
Users are evaluated on a recurring basis to ensure need-to-know still
exists.
RETENTION AND DISPOSAL:
Records are maintained in accordance with SBA SOP 00 41 2,
schedules 65:02 through 65:06. Records maintained as part of the
General Records Schedules (GRS) are disposed of accordingly.
SYSTEM MANAGER(S) AND ADDRESS:
Associate Administrators for SBA program offices carrying out
Veteran Programs Training and Counseling, and Privacy Act Officer, 409
Third Street SW., Washington, DC 20416.
NOTIFICATION PROCEDURE:
Individuals may make record inquiries in person or in writing to
the Systems Manager or SBA Privacy Act Officer.
ACCESS PROCEDURES:
Systems Manager or Privacy Act Officer will determine procedures.
CONTESTING PROCEDURES:
Notify officials listed above and state reason(s) for contesting
any information and provide proposed amendment(s) sought.
RECORD SOURCE CATEGORIES:
Information contained within this system is obtained from:
1. Individuals covered by this system of records (e.g.,
transitioning service member, veterans, dependents)
2. SBA Resource Partners
3. DOD/DMDC
Linda Di Giandomenico
Acting Chief, Freedom of Information/Privacy Acts Office.
[FR Doc. 2015-27257 Filed 10-26-15; 8:45 am]
BILLING CODE 8025-01-P