Privacy Act of 1974; Notice of an Updated System of Records, 64416-64418 [2015-26940]

Download as PDF 64416 Federal Register / Vol. 80, No. 205 / Friday, October 23, 2015 / Notices A. Federal Reserve Bank of Kansas City (Dennis Denney, Assistant Vice President) 1 Memorial Drive, Kansas City, Missouri 64198–0001: 1. The Franklin D. Gaines Wife’s Trust, Beverly J. Tipton, individually and as trustee, Michael D. Jeffers, all of Fredonia, Kansas, and Betheny L. Winkler, Santa Fe, New Mexico, as trustees; to acquire voting shares of First National Bancshares Corporation of Fredonia, and thereby indirectly acquire voting shares of First National Bank in Fredonia, both in Fredonia, Kansas. Board of Governors of the Federal Reserve System, October 20, 2015. Michael J. Lewandowski, Associate Secretary of the Board. [FR Doc. 2015–27010 Filed 10–22–15; 8:45 am] 1. Farmers Exchange Bancorporation, Inc., Cherokee, Oklahoma; to acquire 100 percent of the voting shares of The First National Bank of Nash, Nash, Oklahoma. GENERAL SERVICES ADMINISTRATION Board of Governors of the Federal Reserve System, October 20, 2015. Michael J. Lewandowski, Associate Secretary of the Board. Privacy Act of 1974; Notice of an Updated System of Records [FR Doc. 2015–26990 Filed 10–22–15; 8:45 am] BILLING CODE 6210–01–P FEDERAL RETIREMENT THRIFT INVESTMENT BOARD Sunshine Act; Notice of Meeting Agenda FEDERAL RESERVE SYSTEM Federal Retirement Thrift Investment Board Member Meeting, October 27, 2015, 8:30 a.m., In-Person Meeting. mstockstill on DSK4VPTVN1PROD with NOTICES The companies listed in this notice have applied to the Board for approval, pursuant to the Bank Holding Company Act of 1956 (12 U.S.C. 1841 et seq.) (BHC Act), Regulation Y (12 CFR part 225), and all other applicable statutes and regulations to become a bank holding company and/or to acquire the assets or the ownership of, control of, or the power to vote shares of a bank or bank holding company and all of the banks and nonbanking companies owned by the bank holding company, including the companies listed below. The applications listed below, as well as other related filings required by the Board, are available for immediate inspection at the Federal Reserve Bank indicated. The applications will also be available for inspection at the offices of the Board of Governors. Interested persons may express their views in writing on the standards enumerated in the BHC Act (12 U.S.C. 1842(c)). If the proposal also involves the acquisition of a nonbanking company, the review also includes whether the acquisition of the nonbanking company complies with the standards in section 4 of the BHC Act (12 U.S.C. 1843). Unless otherwise noted, nonbanking activities will be conducted throughout the United States. Unless otherwise noted, comments regarding each of these applications must be received at the Reserve Bank indicated or the offices of the Board of Governors not later than November 19, 2015. A. Federal Reserve Bank of Kansas City (Dennis Denney, Assistant Vice President) 1 Memorial Drive, Kansas City, Missouri 64198–0001: VerDate Sep<11>2014 18:05 Oct 22, 2015 Jkt 238001 Office of the Chief Information Officer; General Services Administration. ACTION: Updated notice. AGENCY: GSA proposes to update a system of records subject to the Privacy Act of 1974, as amended, 5 U.S.C. 552a. DATES: Effective: November 23, 2015. ADDRESSES: GSA Privacy Act Officer (ISP), General Services Administration, 1800 F Street NW., Washington, DC 20405. SUMMARY: BILLING CODE 6210–01–P Formations of, Acquisitions by, and Mergers of Bank Holding Companies [Notice–2015–ISP–2015–02; Docket No. 2015–0002; Sequence 2] Open Session 1. Approval of the Minutes for the September 10, 2015 Board Member Meeting 2. Monthly Reports (a) Monthly Participant Activity Report (b) Legislative Report 3. Quarterly Reports (a) Investment Policy Report (b) Vendor Financials (c) Audit Status (d) Budget Review (e) Project Activity Report 4. Capital Market and L Fund 5. Investment Policy 6. Mid-Year Financial Review 7. ORM Report 8. Calendar Closed Session 9. Security 10. Litigation This notice serves as a revision to the previously published Sunshine Notice dated October 19, 2015 and published on October 21, 2015 in the Federal Register. Volume 80SR CONTACT PERSON FOR MORE INFORMATION: Kimberly Weaver, Director, Office of External Affairs, (202) 942–1640. Dated: October 19, 2015. Megan Grumbine, Deputy General Counsel, Federal Retirement Thrift Investment Board. [FR Doc. 2015–27128 Filed 10–21–15; 11:15 am] BILLING CODE 6760–01–P Frm 00032 Fmt 4703 Call the GSA Privacy Act Officer at 202– 368–1852 or email gsa.privacyact@ gsa.gov. GSA is updating a system of records subject to the Privacy Act of 1974, 5 U.S.C. 552a. The notice provides updated information. Nothing in the notice will impact individuals’ rights to access or amend their records in the systems of records. SUPPLEMENTARY INFORMATION: Dated: October 16, 2015. David A. Shive, Chief Information Officer, Office of GSA IT (I). GSA/GOVT–7 SYSTEM NAME: HSPD–12 USAccess. SYSTEM LOCATION: Records covered by this system are maintained by a contractor at the contractor’s site. CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM: Adjourn PO 00000 FOR FURTHER INFORMATION CONTACT: Sfmt 4703 The Personal Identity Verification Identity Management System (PIV IDMS) records will cover all participating agency employees, contractors and their employees, consultants, and volunteers who require routine, long-term access to federal facilities, information technology systems, and networks. The system also includes individuals authorized to perform or use services provided in agency facilities (e.g., Credit Union, Fitness Center, etc.). At their discretion, participating Federal agencies may include short-term employees and contractors in the PIV program and, therefore, inclusion in the PIV IDMS. Federal agencies shall make risk-based E:\FR\FM\23OCN1.SGM 23OCN1 Federal Register / Vol. 80, No. 205 / Friday, October 23, 2015 / Notices decisions to determine whether to issue PIV cards and require prerequisite background checks for short-term employees and contractors. The system does not apply to occasional visitors or short-term guests. GSA and participating agencies will issue temporary identification and credentials for this purpose. mstockstill on DSK4VPTVN1PROD with NOTICES CATEGORIES OF RECORDS IN THE SYSTEM: Enrollment records maintained in the PIV IDMS on individuals applying for the PIV program and a PIV credential through the GSA HSPD–12 managed service include the following data fields: Full name; Social Security Number; Applicant ID number, date of birth; current address; digital color photograph; fingerprints; biometric template (two fingerprints); organization/office of assignment; employee affiliation; work email address; work telephone number(s); office address; copies of identity source documents; employee status; military status; foreign national status; federal emergency response official status; law enforcement official status; results of background check; Government agency code; and PIV card issuance location. Records in the PIV IDMS needed for credential management for enrolled individuals in the PIV program include: PIV card serial number; digital certificate(s) serial number; PIV card issuance and expiration dates; PIV card PIN; Cardholder Unique Identifier (CHUID); and card management keys. Agencies may also choose to collect the following data at PIV enrollment which would also be maintained in the PIV IDMS: Physical characteristics (e.g., height, weight, and eye and hair color). Individuals enrolled in the PIV managed service will be issued a PIV card. The PIV card contains the following mandatory visual personally identifiable information: Name, photograph, employee affiliation, organizational affiliation, PIV card expiration date, agency card serial number, and colorcoding for employee affiliation. Agencies may choose to have the following optional personally identifiable information printed on the card: Cardholder physical characteristics (height, weight, and eye and hair color). The card also contains an integrated circuit chip which is encoded with the following mandatory data elements which comprise the standard data model for PIV logical credentials: PIV card PIN, cardholder unique identifier (CHUID), PIV authentication digital certificate, and two fingerprint biometric templates. The PIV data model may be optionally extended by agencies to include the VerDate Sep<11>2014 18:05 Oct 22, 2015 Jkt 238001 following logical credentials: Digital certificate for digital signature, digital certificate for key management, card authentication keys, and card management system keys. All PIV logical credentials can only be read by machine. AUTHORITY FOR MAINTENANCE OF THE SYSTEM: 5 U.S.C. 301; Federal Information Security Management Act of 2002 (44 U.S.C. 3554); E-Government Act of 2002 (Pub. L. 107–347, Sec. 203); Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et al.) and Government Paperwork Elimination Act (Pub. L. 105–277, 44 U.S.C. 3504 note); Homeland Security Presidential Directive 12 (HSPD–12), Policy for a Common Identification Standard for Federal Employees and Contractors, August 27, 2004. PURPOSES: The primary purposes of the system are: To ensure the safety and security of Federal facilities, systems, or information, and of facility occupants and users; to provide for interoperability and trust in allowing physical access to individuals entering Federal facilities; and to allow logical access to Federal information systems, networks, and resources on a government-wide basis. ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed outside GSA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: a. To the Department of Justice (DOJ) when: (1) The agency or any component thereof; or (2) any employee of the agency in his or her official capacity; (3) any employee of the agency in his or her individual capacity where agency or the Department of Justice has agreed to represent the employee; or (4) the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by DOJ and is therefore deemed by the agency to be for a purpose compatible with the purpose for which the agency collected the records. b. To a court or adjudicative body in a proceeding when: (1) The agency or any component thereof; (2) any employee of the agency in his or her official capacity; (3) any employee of the agency in his or her individual capacity PO 00000 Frm 00033 Fmt 4703 Sfmt 4703 64417 where the agency or the Department of Justice has agreed to represent the employee; or (4) the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records and is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records. c. Except as noted on Forms SF 85, SF 85–P, and SF 86, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public authority, whether Federal, foreign, State, local, or tribal, or otherwise, responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutorial responsibility of the receiving entity. d. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained. e. To the National Archives and Records Administration (NARA) or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906. f. To agency contractors, grantees, or volunteers who have been engaged to assist the agency in the performance of a contract, service, grant, cooperative agreement, or other activity related to this system of records and who need to have access to the records in order to perform their activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the Federal Information Security Management Act (Pub. L. 107–296), and associated OMB policies, standards and guidance from the National Institute of Standards and Technology, and the General Services Administration. g. To a Federal agency, State, local, foreign, or tribal or other public authority, on request, in connection with the hiring or retention of an employee, the issuance or retention of a security clearance, the letting of a E:\FR\FM\23OCN1.SGM 23OCN1 mstockstill on DSK4VPTVN1PROD with NOTICES 64418 Federal Register / Vol. 80, No. 205 / Friday, October 23, 2015 / Notices contract, or the issuance or retention of a license, grant, or other benefit, to the extent that the information is relevant and necessary to the requesting agency’s decision. h. To the Office of Management and Budget (OMB) when necessary to the review of private relief legislation pursuant to OMB Circular No. A–19. i. To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947, as amended; the CIA Act of 1949, as amended; Executive Order 12333 or any successor order; and applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders, or Directives. j. To designated agency personnel for controlled access to specific records for the purposes of performing authorized audit or authorized oversight and administrative functions. All access is controlled systematically through authentication using PIV credentials based on access and authorization rules for specific audit and administrative functions. k. To the Office of Personnel Management (OPM), the Office of Management and Budget (OMB), the Government Accountability Office (GAO), or other Federal agency in accordance with the agency’s responsibility for evaluation of Federal personnel management. l. To the Federal Bureau of Investigation for the FBI National Criminal History check. m. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by GSA or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with GSA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. VerDate Sep<11>2014 18:05 Oct 22, 2015 Jkt 238001 POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING AND DISPOSING OF RECORDS IN THE SYSTEM: STORAGE: Records are stored in electronic media and in paper files. SYSTEM MANAGER AND ADDRESS: Director, HSPD–12 Managed Service Office, Federal Acquisition Service (FAS), General Services Administration, 1800 F Street NW., 4th Floor, Washington, DC 20405. NOTIFICATION PROCEDURE: RETRIEVABILITY: Records may be retrieved by name of the individual, Cardholder Unique Identification Number, Applicant ID, Social Security Number, and/or by any other unique individual identifier. SAFEGUARDS: Consistent with the requirements of the Federal Information Security Management Act (Pub. L. 107–296), and associated OMB policies, standards and guidance from the National Institute of Standards and Technology, and the General Services Administration, the GSA HSPD–12 managed service office protects all records from unauthorized access through appropriate administrative, physical, and technical safeguards. Access is restricted on a ‘‘need to know’’ basis, utilization of PIV Card access, secure VPN for Web access, and locks on doors and approved storage containers. Buildings have security guards and secured doors. All entrances are monitored through electronic surveillance equipment. The hosting facility is supported by 24/7 onsite hosting and network monitoring by trained technical staff. Physical security controls include: Indoor and outdoor security monitoring and surveillance; badge and picture ID access screening; biometric access screening. Personally identifiable information is safeguarded and protected in conformance with all Federal statutory and OMB guidance requirements. All access has role-based restrictions, and individuals with access privileges have undergone vetting and suitability screening. All data is encrypted in transit. While it is not contemplated, any system records stored on mobile computers or mobile devices will be encrypted. GSA maintains an audit trail and performs random periodic reviews to identify unauthorized access. Persons given roles in the PIV process must be approved by the Government and complete training specific to their roles to ensure they are knowledgeable about how to protect personally identifiable information. RETENTION AND DISPOSAL: Disposition of records will be according to NARA disposition authority N1–269–06–1 (pending). PO 00000 Frm 00034 Fmt 4703 Sfmt 4703 A request for access to records in this system may be made by writing to the System Manager. When requesting notification of or access to records covered by this Notice, an individual should provide his/her full name, date of birth, agency name, and work location. An individual requesting notification of records must provide identity documents sufficient to satisfy the custodian of the records that the requester is entitled to access, such as a government-issued photo ID. RECORD ACCESS PROCEDURES: Same as Notification Procedure above. CONTESTING RECORD PROCEDURES: Same as Notification Procedure above. State clearly and concisely the information being contested, the reasons for contesting it, and the proposed amendment to the information sought. RECORD SOURCE CATEGORIES: Employee, contractor, or applicant; sponsoring agency; former sponsoring agency; other Federal agencies; contract employer; former employer. [FR Doc. 2015–26940 Filed 10–22–15; 8:45 am] BILLING CODE 6820–38–P DEPARTMENT OF HEALTH AND HUMAN SERVICES Centers for Medicare & Medicaid Services [CMS–6063–N2] Medicare Program; Expansion of Prior Authorization for Repetitive Scheduled Non-Emergent Ambulance Transports Centers for Medicare & Medicaid Services (CMS), HHS. ACTION: Notice. AGENCY: This notice announces an expansion of the 3-year Medicare Prior Authorization Model for Repetitive Scheduled Non-Emergent Ambulance Transport in accordance with section 515(a) of the Medicare Access and CHIP Reauthorization Act of 2015. The model is being expanded to the states of Maryland, Delaware, the District of Columbia, North Carolina, West Virginia, and Virginia. DATES: This expansion will begin on January 1, 2016 in Maryland, Delaware, SUMMARY: E:\FR\FM\23OCN1.SGM 23OCN1

Agencies

[Federal Register Volume 80, Number 205 (Friday, October 23, 2015)]
[Notices]
[Pages 64416-64418]
From the Federal Register Online via the Government Publishing Office [www.gpo.gov]
[FR Doc No: 2015-26940]


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GENERAL SERVICES ADMINISTRATION

[Notice-2015-ISP-2015-02; Docket No. 2015-0002; Sequence 2]


Privacy Act of 1974; Notice of an Updated System of Records

AGENCY: Office of the Chief Information Officer; General Services 
Administration.

ACTION: Updated notice.

-----------------------------------------------------------------------

SUMMARY: GSA proposes to update a system of records subject to the 
Privacy Act of 1974, as amended, 5 U.S.C. 552a.

DATES: Effective: November 23, 2015.

ADDRESSES: GSA Privacy Act Officer (ISP), General Services 
Administration, 1800 F Street NW., Washington, DC 20405.

FOR FURTHER INFORMATION CONTACT: Call the GSA Privacy Act Officer at 
202-368-1852 or email gsa.privacyact@gsa.gov.

SUPPLEMENTARY INFORMATION: GSA is updating a system of records subject 
to the Privacy Act of 1974, 5 U.S.C. 552a. The notice provides updated 
information. Nothing in the notice will impact individuals' rights to 
access or amend their records in the systems of records.

    Dated: October 16, 2015.
David A. Shive,
Chief Information Officer, Office of GSA IT (I).
GSA/GOVT-7

SYSTEM NAME:
    HSPD-12 USAccess.

SYSTEM LOCATION:
    Records covered by this system are maintained by a contractor at 
the contractor's site.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    The Personal Identity Verification Identity Management System (PIV 
IDMS) records will cover all participating agency employees, 
contractors and their employees, consultants, and volunteers who 
require routine, long-term access to federal facilities, information 
technology systems, and networks. The system also includes individuals 
authorized to perform or use services provided in agency facilities 
(e.g., Credit Union, Fitness Center, etc.). At their discretion, 
participating Federal agencies may include short-term employees and 
contractors in the PIV program and, therefore, inclusion in the PIV 
IDMS. Federal agencies shall make risk-based

[[Page 64417]]

decisions to determine whether to issue PIV cards and require 
prerequisite background checks for short-term employees and 
contractors. The system does not apply to occasional visitors or short-
term guests. GSA and participating agencies will issue temporary 
identification and credentials for this purpose.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Enrollment records maintained in the PIV IDMS on individuals 
applying for the PIV program and a PIV credential through the GSA HSPD-
12 managed service include the following data fields: Full name; Social 
Security Number; Applicant ID number, date of birth; current address; 
digital color photograph; fingerprints; biometric template (two 
fingerprints); organization/office of assignment; employee affiliation; 
work email address; work telephone number(s); office address; copies of 
identity source documents; employee status; military status; foreign 
national status; federal emergency response official status; law 
enforcement official status; results of background check; Government 
agency code; and PIV card issuance location. Records in the PIV IDMS 
needed for credential management for enrolled individuals in the PIV 
program include: PIV card serial number; digital certificate(s) serial 
number; PIV card issuance and expiration dates; PIV card PIN; 
Cardholder Unique Identifier (CHUID); and card management keys. 
Agencies may also choose to collect the following data at PIV 
enrollment which would also be maintained in the PIV IDMS: Physical 
characteristics (e.g., height, weight, and eye and hair color). 
Individuals enrolled in the PIV managed service will be issued a PIV 
card. The PIV card contains the following mandatory visual personally 
identifiable information: Name, photograph, employee affiliation, 
organizational affiliation, PIV card expiration date, agency card 
serial number, and color-coding for employee affiliation. Agencies may 
choose to have the following optional personally identifiable 
information printed on the card: Cardholder physical characteristics 
(height, weight, and eye and hair color). The card also contains an 
integrated circuit chip which is encoded with the following mandatory 
data elements which comprise the standard data model for PIV logical 
credentials: PIV card PIN, cardholder unique identifier (CHUID), PIV 
authentication digital certificate, and two fingerprint biometric 
templates. The PIV data model may be optionally extended by agencies to 
include the following logical credentials: Digital certificate for 
digital signature, digital certificate for key management, card 
authentication keys, and card management system keys. All PIV logical 
credentials can only be read by machine.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 301; Federal Information Security Management Act of 2002 
(44 U.S.C. 3554); E-Government Act of 2002 (Pub. L. 107-347, Sec. 203); 
Paperwork Reduction Act of 1995 (44 U.S.C. 3501 et al.) and Government 
Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504 note); 
Homeland Security Presidential Directive 12 (HSPD-12), Policy for a 
Common Identification Standard for Federal Employees and Contractors, 
August 27, 2004.

PURPOSES:
    The primary purposes of the system are: To ensure the safety and 
security of Federal facilities, systems, or information, and of 
facility occupants and users; to provide for interoperability and trust 
in allowing physical access to individuals entering Federal facilities; 
and to allow logical access to Federal information systems, networks, 
and resources on a government-wide basis.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    In addition to those disclosures generally permitted under 5 U.S.C. 
Section 552a(b) of the Privacy Act, all or a portion of the records or 
information contained in this system may be disclosed outside GSA as a 
routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
    a. To the Department of Justice (DOJ) when: (1) The agency or any 
component thereof; or (2) any employee of the agency in his or her 
official capacity; (3) any employee of the agency in his or her 
individual capacity where agency or the Department of Justice has 
agreed to represent the employee; or (4) the United States Government 
is a party to litigation or has an interest in such litigation, and by 
careful review, the agency determines that the records are both 
relevant and necessary to the litigation and the use of such records by 
DOJ and is therefore deemed by the agency to be for a purpose 
compatible with the purpose for which the agency collected the records.
    b. To a court or adjudicative body in a proceeding when: (1) The 
agency or any component thereof; (2) any employee of the agency in his 
or her official capacity; (3) any employee of the agency in his or her 
individual capacity where the agency or the Department of Justice has 
agreed to represent the employee; or (4) the United States Government 
is a party to litigation or has an interest in such litigation, and by 
careful review, the agency determines that the records are both 
relevant and necessary to the litigation and the use of such records 
and is therefore deemed by the agency to be for a purpose that is 
compatible with the purpose for which the agency collected the records.
    c. Except as noted on Forms SF 85, SF 85-P, and SF 86, when a 
record on its face, or in conjunction with other records, indicates a 
violation or potential violation of law, whether civil, criminal, or 
regulatory in nature, and whether arising by general statute or 
particular program statute, or by regulation, rule, or order issued 
pursuant thereto, disclosure may be made to the appropriate public 
authority, whether Federal, foreign, State, local, or tribal, or 
otherwise, responsible for enforcing, investigating or prosecuting such 
violation or charged with enforcing or implementing the statute, or 
rule, regulation, or order issued pursuant thereto, if the information 
disclosed is relevant to any enforcement, regulatory, investigative or 
prosecutorial responsibility of the receiving entity.
    d. To a Member of Congress or to a Congressional staff member in 
response to an inquiry of the Congressional office made at the written 
request of the constituent about whom the record is maintained.
    e. To the National Archives and Records Administration (NARA) or to 
the General Services Administration for records management inspections 
conducted under 44 U.S.C. 2904 and 2906.
    f. To agency contractors, grantees, or volunteers who have been 
engaged to assist the agency in the performance of a contract, service, 
grant, cooperative agreement, or other activity related to this system 
of records and who need to have access to the records in order to 
perform their activity. Recipients shall be required to comply with the 
requirements of the Privacy Act of 1974, as amended, 5 U.S.C. 552a, the 
Federal Information Security Management Act (Pub. L. 107-296), and 
associated OMB policies, standards and guidance from the National 
Institute of Standards and Technology, and the General Services 
Administration.
    g. To a Federal agency, State, local, foreign, or tribal or other 
public authority, on request, in connection with the hiring or 
retention of an employee, the issuance or retention of a security 
clearance, the letting of a

[[Page 64418]]

contract, or the issuance or retention of a license, grant, or other 
benefit, to the extent that the information is relevant and necessary 
to the requesting agency's decision.
    h. To the Office of Management and Budget (OMB) when necessary to 
the review of private relief legislation pursuant to OMB Circular No. 
A-19.
    i. To a Federal, State, or local agency, or other appropriate 
entities or individuals, or through established liaison channels to 
selected foreign governments, in order to enable an intelligence agency 
to carry out its responsibilities under the National Security Act of 
1947, as amended; the CIA Act of 1949, as amended; Executive Order 
12333 or any successor order; and applicable national security 
directives, or classified implementing procedures approved by the 
Attorney General and promulgated pursuant to such statutes, orders, or 
Directives.
    j. To designated agency personnel for controlled access to specific 
records for the purposes of performing authorized audit or authorized 
oversight and administrative functions. All access is controlled 
systematically through authentication using PIV credentials based on 
access and authorization rules for specific audit and administrative 
functions.
    k. To the Office of Personnel Management (OPM), the Office of 
Management and Budget (OMB), the Government Accountability Office 
(GAO), or other Federal agency in accordance with the agency's 
responsibility for evaluation of Federal personnel management.
    l. To the Federal Bureau of Investigation for the FBI National 
Criminal History check.
    m. To appropriate agencies, entities, and persons when (1) the 
Agency suspects or has confirmed that the security or confidentiality 
of information in the system of records has been compromised; (2) the 
Agency has determined that as a result of the suspected or confirmed 
compromise there is a risk of harm to economic or property interests, 
identity theft or fraud, or harm to the security or integrity of this 
system or other systems or programs (whether maintained by GSA or 
another agency or entity) that rely upon the compromised information; 
and (3) the disclosure made to such agencies, entities, and persons is 
reasonably necessary to assist in connection with GSA's efforts to 
respond to the suspected or confirmed compromise and prevent, minimize, 
or remedy such harm.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are stored in electronic media and in paper files.

RETRIEVABILITY:
    Records may be retrieved by name of the individual, Cardholder 
Unique Identification Number, Applicant ID, Social Security Number, 
and/or by any other unique individual identifier.

SAFEGUARDS:
    Consistent with the requirements of the Federal Information 
Security Management Act (Pub. L. 107-296), and associated OMB policies, 
standards and guidance from the National Institute of Standards and 
Technology, and the General Services Administration, the GSA HSPD-12 
managed service office protects all records from unauthorized access 
through appropriate administrative, physical, and technical safeguards. 
Access is restricted on a ``need to know'' basis, utilization of PIV 
Card access, secure VPN for Web access, and locks on doors and approved 
storage containers. Buildings have security guards and secured doors. 
All entrances are monitored through electronic surveillance equipment. 
The hosting facility is supported by 24/7 onsite hosting and network 
monitoring by trained technical staff. Physical security controls 
include: Indoor and outdoor security monitoring and surveillance; badge 
and picture ID access screening; biometric access screening. Personally 
identifiable information is safeguarded and protected in conformance 
with all Federal statutory and OMB guidance requirements. All access 
has role-based restrictions, and individuals with access privileges 
have undergone vetting and suitability screening. All data is encrypted 
in transit. While it is not contemplated, any system records stored on 
mobile computers or mobile devices will be encrypted. GSA maintains an 
audit trail and performs random periodic reviews to identify 
unauthorized access. Persons given roles in the PIV process must be 
approved by the Government and complete training specific to their 
roles to ensure they are knowledgeable about how to protect personally 
identifiable information.

RETENTION AND DISPOSAL:
    Disposition of records will be according to NARA disposition 
authority N1-269-06-1 (pending).

SYSTEM MANAGER AND ADDRESS:
    Director, HSPD-12 Managed Service Office, Federal Acquisition 
Service (FAS), General Services Administration, 1800 F Street NW., 4th 
Floor, Washington, DC 20405.

NOTIFICATION PROCEDURE:
    A request for access to records in this system may be made by 
writing to the System Manager. When requesting notification of or 
access to records covered by this Notice, an individual should provide 
his/her full name, date of birth, agency name, and work location. An 
individual requesting notification of records must provide identity 
documents sufficient to satisfy the custodian of the records that the 
requester is entitled to access, such as a government-issued photo ID.

RECORD ACCESS PROCEDURES:
    Same as Notification Procedure above.

CONTESTING RECORD PROCEDURES:
    Same as Notification Procedure above. State clearly and concisely 
the information being contested, the reasons for contesting it, and the 
proposed amendment to the information sought.

RECORD SOURCE CATEGORIES:
    Employee, contractor, or applicant; sponsoring agency; former 
sponsoring agency; other Federal agencies; contract employer; former 
employer.

[FR Doc. 2015-26940 Filed 10-22-15; 8:45 am]
BILLING CODE 6820-38-P
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